Agenda of Franklin Local Board

The Chair will open the meeting and welcome everyone present.

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Franklin Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 27 August 2019, including the confidential section, as true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

7.1 Petition - Clevedon needs a pedestrian crossing

Te take mō te pūrongo

Purpose of the report

1. A petition will be presented on behalf of Tamsin Watson, regarding ‘Clevedon needs a pedestrian crossing’.

Whakarāpopototanga matua

Executive summary

1. The prayer of the petition: “The traffic in Clevedon has increased incredibly in recent years and will only continue to do so. As an adult I find crossing the road difficult and a lengthy process. There is many factors due to the road being long and straight and then with different types of parking including parallel and angled parking, residential driveways and commercial driveways. As a shop owner, I have view of the road on a daily basis, and have seen more than a few mishaps and close-calls. I know there are many Parents and Residents who have also voiced their concerns and the need for a Pedestrian Crossing. Please sign below if you would like to petition for a pedestrian crossing to be considered for Clevedon’s Main Street. Thanks.”.

2. There have been 282 signatures to date, both electronic and hard copy.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) receive the petition regarding a pedestrian crossing in Clevedon and thank Tamsin Watson for providing this petition.

Attachments

a 17 September 2019 Franklin Local Board Petition: Clevedon needs a pedestrian crossing...................................................................................... 181

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Franklin Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Manukau Beautification Charitable Trust

Te take mō te pūrongo

Purpose of the report

1. To present the work of the Manukau Beautification Charitable Trust to the Franklin Local Board.

Whakarāpopototanga matua

Executive summary

2. Barbara Carney and Dawn Edwards from the Manukau Charitable Beautification Trust will be in attendance to update the board on the work of the Trust.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) thank Barbara Carney and Dawn Edwards from the Manukau Beautification Charitable Trust for their presentation and attendance.

8.2 Deputation: NowEvents

Te take mō te pūrongo

Purpose of the report

1. Richard Graham from NowEvents will be in attendance to address the board.

Whakarāpopototanga matua

Executive summary

2. Richard Graham from NowEvents wishes to address the board on the organisation’s current activities and future plans.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) thank Richard Graham of NowEvents for his presentation and attendance.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Franklin Local Board

17 September 2019

Franklin Local Grants, Round One 2019/2020 grant allocations

File No.: CP2019/15802

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline applications received for Franklin Local Board Local Grants Round One 2019/2020.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received in Franklin Local Board Local Grants, Round One 2019/2020 (refer to Attachment B) and multi-board applications (refer to Attachment C).

3. The Franklin Local Board adopted the Franklin Local Grants Programme 2019/2020 on 26 March 2019 (refer to Attachment A). The document sets application guidelines for contestable community grants submitted to the local board.

4. The Franklin Local Board has set a total community grants budget of $136,000.00 for the 2019/2020 financial year.

5. Thirty-five applications were received for Franklin Local Board Local Grants Round One 2019/2020, requesting a total of $258,902.07, and ten multi-board applications requesting a total of $35,306.14.

Ngā tūtohunga

Recommendations

That the Franklin Local Board:

a) agree to fund, part-fund or decline each application in Franklin Local Grants, Round One 209/2020, listed in table one and table two below.

Table One: Franklin Local Grants Round One 2019/2020 grant applications

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG2003-129	Pukekohe Performing Arts Incorporated	Arts and culture	Towards the Harrington Theatre and the Old Victorian buildings reparation, storage and security lighting costs.	$15,405.26	Eligible
Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG2003-138	Puni School Parents and Teachers Association	Arts and culture	Towards the "Multicultural Festival 2020" event costs including stage, marquee, chiller, sound system hire and drinks.	$7,800.00	Eligible
LG2003-143	Franklin Community Choir	Arts and culture	Towards "Magnificat" performance costs including venue hire, musicians, rehearsal, printing and advertising costs.	$2,400.00	Eligible
LG2003-103	The Nest Cafes Limited	Community	Towards coffee cart costs, including materials and labour to set up the Nest Cafe at Bombay Rugby Football Club.	$2,000.00	Ineligible due to profit generated being retained by the company
LG2003-108	Business and Professional Women Franklin Incorporated	Community	Towards the cost to distribute flyers in the Franklin rural areas.	$2,000.00	Eligible
LG2003-112	Pohutukawa Coast Presbyterian Church	Community	Towards the purchase and installation of a suitable outdoor surface for the community playgroup.	$32,000.00	Eligible
LG2003-119	Literacy Aotearoa Charitable Trust	Community	Towards resourcing costs and application fees for the driver license programmes.	$3,417.00	Eligible
LG2003-122	Glenbrook Vintage Railway Charitable Trust Board	Community	Towards the Glenbrook Vintage Railway extension project costs	$44,135.00	Eligible
Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG2003-124	Kids Safe with Dogs Charitable Trust	Community	Towards the "Kids Safe with Dogs" programmes to be delivered at Franklin Schools including instructor, administration and printing of activity booklets costs.	$5,995.00	Eligible
LG2003-126	Beachlands Community Trust	Community	Towards the "Christmas at Sunkist" event costs, including traffic management, portaloos and marketing.	$3,730.00	Eligible
LG2003-132	Beachlands Community Trust	Community	Towards the construction and material costs for two community book swap cupboards to be located at Beachlands.	$2,641.55	Eligible
LG2003-133	Kawakawa Bay Presbyterian Church	Community	Towards operating expenses including hospitality, consumables, office equipment, insurance, utilities and advertising costs.	$2,509.00	Eligible
LG2003-137	Maraetai Beach Community Hall Incorporated	Community	Towards the purchase of a refrigerator and microwave to be installed at the Maraetai Beach Community Hall.	$1,934.25	Eligible
Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG2003-141	The Raukatauri Music Therapy Trust	Community	Towards the costs of delivering music therapy in Pukekohe from October 2019 until August 2020 including venue hire and travel expenses.	$2,816.00	Eligible
LG2003-142	Beachlands Maraetai Whitford Community Family Fun Day under the umbrella of the Starship Foundation	Community	Towards the "Beachlands Maraetai Whitford Community Family Fun Day" event costs including generator, portaloos, sound systems, ambulance fees, entertainment and advertising.	$5,000.00	Eligible
LG2003-144	Youthline Auckland Charitable Trust	Community	Towards a contribution for the “Marae Noho Helpline” including costs for the volunteer counsellor training programme	$1,000.00	Eligible
LG2003-145	Life Education Trust Counties Manukau	Community	Towards the costs of delivering "Health and wellbeing programmes for Pukeoware School in October 2019 including salaries, running costs, resources, insurance and professional development	$1,044.20	Eligible
Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG2003-146	Mountains to Sea Conservation Trust	Community	Towards the costs of delivering the "Experiencing Marine Reserves Kaitiaki Programme" at Brookby School from November 2019 to February 2020.	$3,000.00	Eligible
LG2003-105	Beachlands Maraetai Playcentre	Environment	Towards creating a native garden and maintenance for a Pohutukawa tree	$6,236.45	Eligible
LG2003-135	Beachlands Community Trust	Environment	Towards the "Natter and Stitch" project costs including sewing and overlocker machines, materials, mats and elements.	$3,667.50	Eligible
LG2003-140	Beachlands Community Trust	Environment	Towards zero waste workshop costs including venue hire, materials and tutor hours.	$2,566.50	Eligible
LG2003-104	Lifestyle Originals Limited trading as Now Events	Events	Towards the "Franklin Summer Festival" to be held at the Navigation Home Stadium in February 2020.	$20,000.00	Eligible
LG2003-107	Pukekohe Christmas Parade 2008 under the umbrella of Pukekohe Lions Club Incorporated	Events	Towards traffic management and St John ambulance costs for the Pukekohe Christmas Parade 2019	$3,559.25	Eligible
Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG2003-110	Pa Hop Fundraiser	Events	Towards the “Waiau Pa Hop” fundraiser event including insurance, toilet hire, generator, sound system, promotion, traffic management, marquee and volunteer costs.	$6,000.00	Eligible
LG2003-111	Waiuku Business and Development Association Incorporated.	Events	Towards the "2019 Waiuku New Zealand Steel Christmas Parade" on 14 December.	$3,917.80	Eligible
LG2003-114	Clevedon Community and Business Association Incorporated	Events	Towards the "Clevedon Christmas Parade" event costs including traffic management, insurance, advertising, venue hire and permit fees.	$2,511.85	Eligible
LG2003-131	jimjane2012 Limited	Events	Towards the “Pukekohe Onion Festival” costs including marquee, portaloos, event permit and traffic management plan fees.	$15,000.00	Eligible
LG2003-139	Waiuku Lions Club Charitable Trust	Events	Towards costs for the "Sand to Mud Fun Run" event including traffic management and advertising.	$2,800.00	Eligible
LG2003-118	Waiuku Museum Society Incorporated	Historic Heritage	Towards the fitting and installation of an improved lighting system at the main building of the Waiuku Museum.	$2,978.50	Eligible
Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG2003-109	Anglican Parish of Clevedon	Historic Heritage	Towards drainage works at Saint James Church from October to December 2019.	$6,500.00	Eligible
LG2003-116	Bombay School and Community Pool Trust	Sport and recreation	Towards costs for a feasibility study for a swimming pool for Bombay School students and the wider community.	$8,625.00	Eligible
LG2003-117	Pukekohe Tramping Club Incorporated	Sport and recreation	Towards signs, maps and diorama board costs for the "Five Summits Walk and Cycleway" project.	$10,000.00	Eligible
LG2003-121	Franklin United Football Club Incorporated	Sport and recreation	Towards costs for coaching and first aid courses for 30 football coaches from the Franklin area.	$3,586.96	Eligible
LG2003-125	Auckland Area Show Jumping	Sport and recreation	Towards first aid and ambulance costs for the Auckland Premier Jumping Show in November 2019 at the Franklin Agricultural and Pastoral Showgrounds.	$1,800.00	Eligible
LG2003-130	Counties Manukau Sports Foundation	Sport and recreation	Towards operational costs for different events and sports programmes delivered in the Franklin area from October 2019 to June 2020.	$20,325.00	Eligible
Total				$258,902.07

Table Two: Franklin Local Grants Round One 2019/2020 multi-board grant applications:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
MB1920-115	Manukau Orchestral Society Incorporated	Arts and culture	Towards the wages to engage professional mentors and a soloist to rehearse and deliver a concert.	$866.00	Eligible
MB1920-153	The Operating Theatre Trust	Arts and culture	Towards 2,000 free show tickets and free transport to children from low decile schools in the local board area to attend the theatre production "Greedy Cat" by Joy Cowley.	$3,103.55	Eligible
MB1920-141	Royal New Zealand Foundation of The Blind Incorporated	Community	Towards the purchase of digital talking books for the Blind Foundation library.	$2,200.00	Eligible
MB1920-144	Epilepsy Association of New Zealand Incorporated	Community	Towards the educator’s salary, fuel costs and telecommunications to deliver epilepsy support services.	$2,000.00	Eligible
MB1920-147	YMCA North Incorporated	Community	Towards the costs of delivering the "Family Camp" at YMCA Adair including staff costs, accommodation, outdoor instruction, gear and catering in November 2019 and February 2020.	$2,500.00	Eligible
Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
MB1920-162	Children's Autism Foundation	Community	Towards the cost of delivering "In It Together" workshops, specifically the cost of workshop facilitators, travel and mileage, project co-ordination and administration.	$1,000.00	Eligible
MB1920-170	Environmental Education for Resource Sustainability Trust	Environment	Towards the purchase of native plants from Te Whangai Trust and Gulf Trees and courier fees for delivering classroom bins, administration and office expenses for recycling for schools and preschools in the local board area.	$4,210.59	Eligible
MB1920-155	YMCA North	Sport and recreation	Towards a contribution to the Counties Manukau Intermediate Sports Camps including catering, accommodation, YMCA and Regional Sports Organisation (RSO) costs, St Johns Ambulance fees, medals, trophies and sports equipment.	$10,000.00	Eligible
Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
MB1920-164	Counties Manukau Sports Foundation	Sport and recreation	Towards the catering, venue hire and event coordinator fee, decorations and printing costs to host the 2019 "Counties Manukau Sporting Excellence Awards."	$3,000.00	Eligible
MB1920-172	Totara Park Mountain Bike Club Incorporated	Sport and recreation	Towards the Totara Park Mountain Bike Trail maintenance costs including, digger machine and operator hire, contractors, equipment hire, materials for bridge building and power tools.	$6,426.00	Ineligible for a grant due to the project making improvements to a council asset, but can be paid as a Service Agreement.
Total				$35,306.14

Horopaki

Context

6. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7. The local board grants programme sets out:

· local board priorities;

· lower priorities for funding;

· exclusions;

· grant types, the number of grant rounds, and when these will open and close

· any additional accountability requirements.

8. Franklin Local Board adopted their grants programme for 2019/2020 on 26 March 2019. The document sets application guidelines for community contestable grants.

9. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

10. The Franklin Local Board has set a total community grants budget of $136,000.00 for the 2019/2020 financial year.

Tātaritanga me ngā tohutohu

Analysis and advice

11. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

12. The focus of an application is identified as arts, community, events, sport and recreation, environment or heritage. Based on the focus of an application, a subject matter expert from the relevant department will provide input and advice.

13. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

14. Local boards are responsible for the decision-making and allocation of local board community grants. The Franklin Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

15. The board is requested to note that section 50 of the Community Grants Policy states:
“We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.

16. A summary of each application received through 2019/2020 Franklin Local Grants Round One is provided (refer to Attachment B), including multi-board applications (refer to Attachment C).

Tauākī whakaaweawe Māori

Māori impact statement

17. The local board grants programme aims to respond to the council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

18. Ten organisations applying in this round have indicated that their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

19. The allocation of grants to community groups or individuals is within the adopted Long-Term Plan 2018-2028 and local board agreements.

20. The Franklin Local Board has set a total community grants budget of $136,000.00 for the 2019/2020 financial year.

21. Thirty-five applications were received for Franklin Local Board Local Grants Round One 2019/2020, requesting a total of $258,902.07, and ten multi-board applications requesting a total of $35,306.14.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

22. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

23. Following the Franklin Local Board allocating funding for round one local grants, Commercial and Finance staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Franklin Local Board Grants Programme 2019/2020	21
b ⇨	Franklin Local Grant Round One 2019-2020 grant applications (Under Separate Cover)
c ⇨	Franklin Multi-board Round One 2019/2020 grant applications (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Agus Castro Pons - Grants Advisor

Authorisers

Marion Davies - Grants and Incentives Manager

Shane King - Head of Service Support

Nina Siers - Relationship Manager

Franklin Local Board

17 September 2019

Franklin School Swimming Pool 2019/2020 grant applications

File No.: CP2019/15883

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline applications received for Franklin School Swimming Pool Fund 2019/2020.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received in Franklin School Swimming Pool Fund 2019/2020 (refer to Attachment B).

4. The Franklin Local Board has set a total school swimming pool budget of $25,000.00 for the 2019/2020 financial year.

5. Ten applications were received for Franklin Local Board School Swimming Pool Fund 2019/2020 requesting a total of $20,500.00.

Ngā tūtohunga

Recommendations

That the Franklin Local Board:

a) agree to fund, part-fund or decline each application in Franklin School Swimming Pool Fund 2019/2020, listed in table one below.

Application ID	Organisation	Requesting funding for	Amount requested	Eligibility
SP2003-101	Mauku School	Towards ongoing costs including chemicals, maintenance and pool cover.	$2,000.00	Eligible
SP2003-102	Waiau Pa School	Towards the costs of chemicals for the maintenance of the school pool for the summer months.	$2,000.00	Eligible
SP2003-103	Alfriston School	Towards chemicals for maintenance of the school pool for the summer period.	$2,000.00	Eligible
Application ID	Organisation	Requesting funding for	Amount requested	Eligibility
SP2003-105	Ararimu School	Towards new shade sails and chemicals for the swimming pool during the summer period.	$2,000.00	Eligible
SP2003-106	Glenbrook School	Towards the cost of swimming pool chemicals for the summer period.	$2,500.00	Eligible
SP2003-108	Beachlands School	Towards swimming pool chemicals and maintenance for the summer months	$2,000.00	Eligible
SP2003-109	Te Hihi School	Towards ongoing swimming pool costs for the summer months.	$2,000.00	Eligible
SP2003-111	Clevedon School Board of Trustees	Towards swimming pool operational expenses for the summer season.	$2,000.00	Eligible
SP2003-112	Valley School	Towards swimming pool maintenance and chemical costs for the summer period.	$2,000.00	Eligible
SP2003-114	Awhitu District School	Towards upgrading the grandstand seating area	$2,000.00	Ineligible
Total			$20,500.00

Horopaki

Context

6. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city

7. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme. Franklin Local Board adopted their grants programme for 2019/2020 on 26 March 2019 and will operate one School Swimming Pool Fund round for this financial year.

8. The local board grants programme sets out:

· local board priorities;

· lower priorities for funding;

· exclusions;

· grant types, the number of grant rounds and when these will open and close;

· any additional accountability requirements

Tātaritanga me ngā tohutohu

Analysis and advice

10. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

11. The focus of an application is identified as arts, community, events, sport and recreation, environment or heritage. Based on the focus of an application, a subject matter expert from the relevant department will provide input and advice.

12. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

13. Local boards are responsible for the decision-making and allocation of local board community grants. The Franklin Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

14. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.

15. A summary of each application received for the Franklin School Swimming Pool Fund 2019/2020 is provided (refer to Attachment B).

Tauākī whakaaweawe Māori

Māori impact statement

16. The local board grants programme aims to respond to the council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori.

17. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

18. Five schools applying in this round have indicated that their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

19. The allocation of grants to community groups or individuals is within the adopted Long-Term Plan 2018-2028 and local board agreements.

20. The Franklin Local Board has set a total school swimming pool budget of $25,000.00 for the 2019/2020 financial year.

21. Ten applications were received for Franklin Local Board School Swimming Pool Fund 2019/2020 requesting a total of $20,500.00.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

Ngā koringa ā-muri

Next steps

23. Following the Franklin Local Board allocating funding for school swimming pool, Commercial and Finance staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Franklin Local Board Grants Programme 2019/2020	31
b ⇨	Franklin School Swimming Pool 2019/2020 grant applications (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Agus Castro Pons - Grants Advisor

Authorisers

Marion Davies - Grants and Incentives Manager

Shane King - Head of Service Support

Nina Siers - Relationship Manager

Franklin Local Board

17 September 2019

Revised Concept Plan for Karaka Sports Park

File No.: CP2019/16795

Te take mō te pūrongo

Purpose of the report

1. To approve the revised concept plan for Karaka Sports Park.

Whakarāpopototanga matua

Executive summary

2. Design has been progressing on upgrades to the Karaka Sports Park based on the approved concept design. During the design process minor changes have been made to the concept plan.

3. In July 2019 the Environment and Community Committee approved the indicative business case for the Franklin Local Board One Local Initiative, which was for the development of a multi-sport facility at Karaka Sports Park and wider park upgrades.

4. Some of what was approved in the business case was not in the approved concept plan.

5. The concept plan has been updated to reflect the changes made during the design process and the new elements added as a result of the indicative business case.

6. Staff are looking to lodge resource consent for the civil works required on the park and want to ensure that before resource consent is lodged, the local board approve the latest version of the concept plan.

7. Running concurrently to the resource consent application is the preparation of the detailed business case which is assessing the financial, commercial and management cases for the development of a multi-sport facility at Karaka Sports Park and wider park upgrades.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) approve the revised Karaka Sports Park Concept Plan dated 3 September 2019 in Attachment A.

b) note that resource consent will be lodged for all elements of the concept plan excluding the proposed building and toilet blocks.

c) note that the approved indicative business case includes sand carpeting six playing fields, netball and tennis courts, cricket nets, cycle and pedestrian routes, lighting on courts, lighting on five sports fields, carparking and a 1400 square metre building.

d) note that the preparation of a detailed business case is underway for the development of the proposed building and the sport field and park upgrades.

Horopaki

Context

8. The Karaka Sports Park (the park) is a large park within the Franklin Local Board area. The park is home to a number of sports clubs catering for a number of codes including tennis, rugby, cricket, netball, baseball, lawn bowls, rugby league and touch rugby.

9. The Karaka Sports Park Trust (the Trust) was formed to facilitate the development of the park and has been working with the local board and council staff for a number of years.

10. Previous versions of the concept plan have been prepared and approved by the Franklin District Council in 2009 (Resolution 2009/7/43), and the Franklin Local Board in 2014 (Resolution FR/2014/188) and 2017 (Resolution FR/2017/159).

11. Development of a multi-sport facility at Karaka Sports Park and wider park upgrades was selected by the Franklin Local Board as their One Local Initiative for funding as part of the Long-term Plan 2018-2028.

12. The indicative business case for the One Local Initiative was approved by the Environment and Community Committee in July 2019 (Resolution ENV/2019/97).

Tātaritanga me ngā tohutohu

Analysis and advice

13. The next phase of the project is to complete the detailed business case for the multi-sport facility and wider park upgrades in order to secure funding to undertake the works as described in the indicative business case.

14. Running concurrently to this work is the completion of the developed design and obtaining resource consent for the sports field and park upgrades as per the attached concept plan (excluding the building and toilet blocks).

15. Prior to lodging the resource consent application staff are recommending that the local board approve the attached updated concept plan.

16. The key changes to the 2019 concept plan compared to the approved 2017 concept plan are as follows:

· addition of sports field lighting on fields 3,6,7 and 8 as per approved indicative business case

· sand carpeting of fields 3-8 as per approved indicative business case

· relocation of existing bowling green

· re-orienting the cricket nets and covering them as well as installing a second set of uncovered nets, (note that the final location of the uncovered nets cricket nets may move closer to the covered nets during developed design, this was being investigated at the time of writing).

17. Sports field lighting and sand carpeting fields have been added as a result of the indicative business case identifying that there is a current shortfall of lit weekday field time for winter sports of 40 hours per week, which is forecast to grow to a shortfall of 105 hours per week by 2028.

18. The relocation of the bowling green has been included at the request of the Trust for the following reasons:

· the new location is closer to the building allowing the bowls club to be based in the multi-sport building and not having a stand alone clubhouse

· As well as relocating the bowling green, the surface type is proposed to be changed to artificial turf reducing the amount of water required for irrigation

· it agglomerates the bowling green and the courts which helps with stormwater management.

19. The relocation and upgrading of the bowling green was not supported in the indicative business case. Unless circumstances change, for this to proceed, external funding would need to be sought.

20. The additional cricket nets have been included as a result of feedback and a needs assessment completed by the cricket club.

Options Analysis

21. The following options are available to the local board in relation to the proposed concept plan:

Option	Comments	Recommendation
Approve the concept plan presented	· The concept plan has been developed in conjunction with the Karaka Sports Park Trust and the local board and sets out the vision for the park · It reflects all elements of the recently approved indicative business case for the One Local Initiative · It also includes elements over and above what has been approved in the business case. Unless circumstances change, these elements will need to be funded externally · The Franklin Local Board will continue to have input into the plan as detailed design progresses.	Recommended option
Decline the approval of the concept plan presented	· The presented plan is consistent with the two previous plans which have been approved by the Franklin Local Board · Park development will be potentially delayed.	Not recommended
Request a new concept plan to be developed	· Considered that the presented plan provides sufficient detail for the park development to progress. · Preparing a new concept plan would be an unnecessary expense. · The Franklin Local Board will have the opportunity to approve variations to the presented concept plan in the future if required.	Not recommended

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

22. Consultation has occurred with Auckland Transport and Watercare during development of this plan in regards to the car parks and the upgraded bore and water storage tanks.

23. Auckland Council’s Operations and Maintenance team will be consulted with during the developed design phase.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24. In June 2019, findings of the indicative business case were presented to the Franklin Local Board business meeting and resolution FR/2019/77 was passed where the local board:

· endorsed option three (partial implementation of the concept plan)

· noted some context comments on Pulman Park, lawn bowls patronage, rugby league usage and the development of facilities in the multi-sport hub that it requested to be provided to committee for consideration

· requested re-evaluation of some facilities considered as medium-term priorities as part of the detailed business case

· requested that the committee consider reserving earmarked Long-term Plan 2018 - 2028 budget pending the requested re-evaluation

· noted that the detailed business case presented an opportunity to partner and work with the Karaka Sports Park Trust.

25. A workshop was held in August 2019 to discuss the next steps for the preparation of the detailed business case and the intention to continue to progress the resource consent application for the sports field and park upgrades. This approach was supported by local board members.

Tauākī whakaaweawe Māori

Māori impact statement

26. The development of the Karaka Sports Park supports Auckland Council’s commitment to Māori and supports positive outcomes for Māori participation in sport and recreation.

27. Engagement has been undertaken with Ngati Tamaoho to date who are supportive of the concept plan.

28. Further engagement will occur through the Parks and Recreation South/ Central Mana Whenua Engagement Forum as part of the developed design and detailed business case process.

Ngā ritenga ā-pūtea

Financial implications

29. There are two streams of work running concurrently on the Karaka Sports Park with different funding sources.

Work stream

Budget Source

Budget available

Developed design and resource consenting for the sports field and park upgrades as per the attached concept plan (excluding the building and toilet blocks)

Locally Driven Initiatives (LDI) Capex

$150,000 (FY20)

Preparation of detailed business case for multi-sport building and sportfields and park upgrades

One Local Initiative (OLI) Development Capex

$79,000 (FY20)

30. Indicative funding of $30 million been earmarked as part of the Long-term Plan 2018-2028 for the development of the multi-sport facility and sport field and park upgrades, subject to approval of the detailed business case.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31. Differences between the concept plan and what has been approved in the indicative business case. This can be mitigated through communication between the Trust, the local board and staff. If the indicative business case and subsequent detailed business case does not support certain things in the concept plan then council funds will not be able to be used to deliver those elements.

Ngā koringa ā-muri

Next steps

32. Prepare the detailed business case for the multi-sport facility and sports field and park upgrades. This will include development of the financial, commercial and management cases and will explore partnership and commercial development opportunities.

33. Concurrently, complete developed design of concept plan (excluding building and toilet blocks) and obtain resource consent.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Karaka Sports Park MASTERPLAN 3.09.19	43

Ngā kaihaina

Signatories

Author

Kris Bird - Manager Sports Parks Design & Programme

Authorisers

Rod Sheridan - General Manager Community Facilities

Nina Siers - Relationship Manager

Franklin Local Board

17 September 2019

Maori naming of parks and places in the Franklin Local Board area

File No.: CP2019/16835

Te take mō te pūrongo

Purpose of the report

1. To agree the initial scope, priorities and work programme for Te Kete Rukuruku, a Māori naming and storytelling programme for the Franklin Local Board.

Whakarāpopototanga matua

Executive summary

2. Te Kete Rukuruku is a programme involving the collection and telling of the unique stories of Tāmaki Makaurau. A subset of this programme is the Māori naming of parks and places which involves the reclamation or identification of new Māori names and narratives across Tāmaki Makaurau.

3. Te Kete Rukuruku is a programme that responds to feedback from mana whenua about the current naming practices across council which are inconsistent and appear to place low priority and visibility on Māori naming and narratives.

4. The programme also responds to the Auckland Council Māori Language Policy adopted in 2016 (refer Attachment A).

5. Te Kete Rukuruku is a partnership between the Auckland Council and 19 mana whenua of Tāmaki Makaurau. Mana whenua have been actively working on the programme since 2017 and have agreed on a new Māori naming process.

6. All local boards were invited to join this programme in 2017. The Franklin Local Board elected to join the programme in FY2019/20.

7. The first phase of the programme is focussed on libraries and local parks. This report is specifically seeking direction on the number of local parks to be included within this first phase.

8. Franklin Local Board held one workshop on 3 September 2019, where the scope of the programme and the research showing known history of existing park names were considered. Attachment B shows the list of parks that the Franklin Local Board have identified through this workshop process.

9. It is expected that a follow up report to approve the gifted names and narratives will be delivered to the local board in 2020, in partnership with mana whenua. Prior to adoption of any of the gifted names, a focussed communications approach will be developed to inform the local community of the project and raise awareness and understanding of the Māori history and values in the local board area.

10. If the local board considers more community engagement is required for specific parks, then this engagement will be developed with the local board and undertaken prior to the proposed Māori names being adopted for specific parks

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) note the Auckland Council Māori Language Policy 2016 (Attachment A).

b) approve the list of parks detailed in Attachment B of this report.

c) invite mana whenua to provide a Māori name and narrative for the list of parks detailed in Attachment B of this report.

d) note that the gifted names and narratives are intended to be approved by the local board for use as dual names or monolingual Māori names to enrich the stories of parks and support Māori language to be visible, heard, spoken and learnt.

Horopaki

Context

Strategic context

11. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi (Treaty of Waitangi) and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within an Auckland local government context.

12. The Māori Responsiveness Framework called Whiria Te Muka Tangata has been developed in response to council's commitments and obligations to Māori in a way that will improve outcomes for all. Its purpose is to enhance and guide Auckland Council’s responsiveness to Māori. The framework articulates that council will work to ensure its policies and its actions consider:

· the recognition and protection of Māori rights and interests within Tāmaki Makaurau

· how to address and contribute to the needs and aspirations of Māori.

13. Auckland Council’s Māori Language Policy was adopted by the Governing Body in 2016 (resolution number REG/2016/89). The policy recognises council’s commitment to meeting its responsibilities under Te Tiriti o Waitangi. This policy recognises that the Māori language is a cultural treasure and an official language of Aotearoa. It notes that the Māori language and culture forms a critical part of a Māori identity that is Auckland’s point of difference in the world. Reclaiming or identifying new Māori names for local parks within the Franklin Local Board area provides a significant opportunity to fulfil the policy intent.

14. Key outcome areas of the Māori language policy are:

· Te reo te kitea - Māori language that is visible

· Te reo te rongohia - Māori language that is heard

· Te reo te kōrerohia - Māori language that is spoken

· Te reo te ākona - Māori language that is learnt.

15. The Māori language policy acknowledges that te reo Māori is an official language of Aotearoa and should receive equal status to English and New Zealand Sign Language.

16. Te Kete Rukuruku is a programme involving the collection and telling of the unique stories of Tāmaki Makaurau. A subset of this programme is the Māori naming of parks and places which involves the reclamation or identification of new Māori names for parks and facilities across Tāmaki Makaurau.

17. The programme represents a partnership between Auckland Council and 19 mana whenua of Tāmaki Makaurau.

18. The programme directly responds to the Auckland Council Māori Language Policy adopted in 2016

19. Local boards are delegated decision-making authority for naming most local parks and facilities.

20. All local boards were consulted on the Māori Language Policy. The Franklin Local Boards’ participation in Te Kete Rukuruku, Māori naming of parks and places programme provides the opportunity for the Franklin Local Board to give effect to the Māori naming policy in a meaningful way within the local board area.

Project scope

21. The scope of Te Kete Rukuruku programme, and particularly the Māori naming of parks and places, is defined as the naming, renaming or dual naming of parks and places throughout Tāmaki Makaurau.

22. The programme recognises there was a rich layer of Māori names that existed across Tāmaki Makaurau. The programme provides an opportunity for Aucklander’s to learn te reo, Māori history and Māori values relevant to places throughout Tāmaki Makaurau.

23. In line with the Māori Language Policy, reclaiming or identifying new Māori names for parks and places will have the following benefits:

· accelerate the public visibility of the Māori language as a cultural treasure which is at the heart of Māori identity

· contribute to the Māori language being visible, heard, spoken and learnt

· celebrate and create connections with the rich Māori heritage of Tāmaki Makaurau

· enable or support storytelling and interpretation of place and communities

· provide a practical means for Council to fulfil its commitments and obligations to Māori.

24. It is expected that, in most cases, Māori naming will be dual naming. Dual naming means that a Māori name is added to the existing name thereby enriching the stories about that place or facility and not taking away from a story. For the public this means signs will present both names and in line with the Māori language policy and signage guidelines the te reo Māori name will be presented first.

25. Dual naming also means that a Māori name, which is appropriate to the place, sits alongside another name that is not related in its meaning. In other words, the two names are not translations of each other but independent and unique.

Year one of the programme

26. This report focuses on the proposed approach for local parks.

27. The project demonstrates a best practice approach for naming in partnership with mana whenua. This practice enables a commitment to a consistent process and a strong relationship between mana whenua and the local boards as decision makers of local parks and facilities.

28. The following aspects are not included in the scope of the Te Kete Rukuruku programme although some of these may be progressed as separate projects parallel or following on from the programme:

· the naming of features or assets within a park or facility e.g. bridges and walkways

· English translations of messages within parks and facilities

· capital development

· gazetting of the name via the Geographic Board

· any change to council brand.

29. The scale of the programme is significant. It is estimated there are 4130 parks and facilities across Tāmaki Makaurau and there are 22 council governance entities and 19 mana whenua governance entities.

Tātaritanga me ngā tohutohu

Analysis and advice

30. Within the Franklin Local Board area there are a total of 364 parks, of which 27 have an existing Māori name. Some 44 parks are unnamed and 191 are named after a street while 105 parks carry a European name.

31. The current approach to Māori naming (in most cases) is to look for opportunities to identify a Māori name as part of capital development works or when acquiring new parks or facilities. This approach (the status quo) is likely to result in no change in percentage or only a few percentage points change in any given year noting that across the region there is a lot of growth and new parks many of which are not being given a Māori name.

32. The current approach to Māori naming is considered ad hoc and presents the following challenges:

· it is often too late i.e. the naming occurs at the end of a project thereby losing the opportunity to familiarise and connect to the park name

· The opportunity is also lost for the name to inform the design and development of a place.

· the process is often not clear and mana whenua may select a name only for it to compete with another name suggested from elsewhere in the community. It is difficult and inappropriate to create a process where names that are gifted by mana whenua are competition with other naming options.

33. This programme is about moving away from the status quo and supporting local boards to make a transformational shift in the number of Māori names and the associated visibility of te reo Māori and the unique Māori narratives.

34. As this process shows the number of parks and facilities where mana whenua is invited to gift a name and narrative is at the discretion of the local board.

35. It is not yet clear how far the funding that the local board has already committed to the project is likely to go as this will vary based on the significance to mana whenua of the sites chosen and their history.

36. The funding the local board has already committed to the project is likely to support between 20-40 names and narratives being identified.

37. It is recommended that the first list of parks or places (tranche one) are local parks where the parks are named after a street, not named or are new parks. It is also likely that in adopting new Māori names these will be applied as dual names rather than replacing an existing name although this needs to be assessed on a case by case basis.

38. The Franklin Local Board has had the opportunity to review the research that is available for all local parks in their rohe (area). Based on this review, the local parks in Franklin that are considered appropriate for inviting mana whenua to identify Māori names for are provided in Attachment B.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

39. Te reo Māori being seen, heard, spoken & learnt across Tāmaki Makaurau through signage and storytelling will impact councils commitment to the Maori language policy.

40. Te Kete Rukuruku offers an opportunity to strengthen our working relationships with mana whenua.

41. Through the Te Kete Rukuruku programme strong partnerships are being created across various council departments that are working in parks and reserves. This is creating greater opportunities for collective advance planning around naming and signage.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

42. Two workshops have been held with the Franklin Local Board to date.

43. Workshop one, on 16 April 2019, focussed on introducing the project and seeking feedback as part of the draft work programme process.

44. The board approved this activity as outcomes contribute to the delivery of the Franklin Local Board Maori Responsiveness Plan and have requested that staff collaborate to ensure initiatives are complimentary.

45. The naming project was approved by the local board as an activity in its Franklin Local Board Community Services 2019/2020 Work Programme on 25 June 2019 (MT/2019/84).

46. At Workshop two, on 3 September 2019, direction was sought from the board on a potential list of parks for the naming programme dual naming.

Tauākī whakaaweawe Māori

Māori impact statement

47. As discussed in tātaritanga me ngā tohutohu (the analysis and advice section of the report) the Māori naming of parks and places programme is a response to feedback from mana whenua.

48. The proposed programme seeks to develop a good practice approach to Māori naming, through an agreed process in partnership between mana whenua and local boards. Through this partnership it is envisaged that relationships between mana whenua and their local boards will be strengthened.

49. The role of providing Māori names in Tāmaki Makaurau rests with mana whenua. This is Māori who have mana and for which Tāmaki Makaurau is their tūrangawaewae (standing place) and they have whakapapa (a genealogical link) to the place.

50. This programme is expected to provide significant benefits to mātāwaka Māori and mātāwaka Māori organisations will be engaged and potentially become partners in the communication plan for the programme. The increase in Māori language and stories will enable matawaka Māori to see and hear their culture and language being used in their community. This is expected to increase their sense of belonging and connection. It is also recognised that many Māori are yet to learn or in the process of learning their language is in a phase of revitalisation and many Māori are not yet able to speak their language. This is programme will play a role in supporting this.

51. Mana whenua have been meeting monthly since 2017 where the issues, opportunities and the scope of the programme have been discussed. Through this regular engagement up to 17 of 19 mana whenua of Tāmaki Makaurau have been engaged.

52. The project team also provide regular programme updates to the Independent Māori Statutory Board secretariat on progress.

Ngā ritenga ā-pūtea

Financial implications

53. The total budget is for FY2019/20 is $23,000. The exact cost to be spent this year can only be confirmed once the names are confirmed and the level of significance of the sites and the number of mana whenua with an interest in the site is known.

54. The programme involves the gifting of names and narratives for nominated parks. It does not include any capital expenditure. Any new signage or capital works would occur over multiple years as signage renewals occur or if the local board sets aside budget to fast track upgrades to signage.

55. The project team are working closely with the signage renewals team to align the signage renewals work programme with the adoption of Māori names to enable the names to be seen, heard, learnt and spoken as soon as practicable.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

56. A number of risks have been discussed during the scoping of this programme and most of these have been mitigated through project design. These risks and mitigations are outlined below:

· The volume of names and narratives and the capacity to deliver on these.

· Māori translation of functional names for parks or facilities for example domain or esplanade adds a lot of complexity and could make Māori names quite long. As noted above a principle of the project is that the Māori name will not be a translation of the existing name. There is therefore no need to apply the functional name and in general it is not expected that this will occur for park names. However, this has occurred with libraries and may be considered for other facilities. This will be discussed in future reports as part of the next phase of the programme.

· Where there are multiple iwi interests there may be no agreement. There are overlapping iwi interests throughout much of Tāmaki Makaurau. In recognition of this, a principle of the project, as agreed by mana whenua, is that mana whenua will work together to provide a single name except where there is more than one traditional name for a site. However, it is noted that many of the Tūpuna Maunga (volcanic cones) have several traditional names (for example Puketāpapa and Pukewiwi are both gazetted names that sit alongside the English name Mt Roskill, so Auckland Council and the community now has a history of supporting multiple Māori names.

· Digital naming only won’t gain traction and names will be lost. It may take some time for the names to be ‘seen’ through signage renewals. As an interim measure a Geographic Information System (GIS) database and web page is in development that can be easily searched that will provide information on the origin of the existing name and the Māori name and narrative. The communications strategy will promote the website and database so that the community can have access to it. It will also look to celebrate new names through publications, events and other means. It is noted that many of the Tūpuna Maunga have Māori names that are not yet all on signs, yet through the work of the Tūpuna Maunga Authority, media and events the Māori names have been widely used.

· Navigation confusion / way finding – this is a potential or perceived risk but given the significant growth in Auckland and the number of new names popping up on a regular basis the placement of names in GIS and other digital forums as well as an effective communication plan is expected to mitigate any actual or perceived risk.

· Some local boards have had negative experiences with changing the names of parks within their local area. In response to this concern the programme includes a research phase to ensure the origins of the existing names are well understood. Where current names have a significant history, they are not included in the first phase. In addition, the predominant outcome is going to be the addition of names and associated rich narratives and will not involve the removal of names. Where it is considered appropriate to replace a name the board will also need to carefully consider who the affected parties are and determine if community engagement is appropriate. In all other cases we are proposing that a strong public communications approach to enable the community to understand the process and enjoy the benefits of the additional name and narrative.

Ngā koringa ā-muri

Next steps

57. The list of parks that is approved by the Franklin Local Board will be provided to mana whenua inviting them to gift names and narratives.

58. Mana whenua with an interest in these parks will undertake research and, where necessary, will work together to agree a single name and narrative to be gifted to the local board.

59. In parallel with the mana whenua naming process, the project team will work closely with local board communications team to develop a tailored communications plan for the local board area.

60. The project team will also continue to work closely with the signage renewals delivery team to seek opportunities for new Māori names to be part of signage renewals.

61. Dual naming is expected to make up the largest number of new Māori names and, in general, it is expected that an effective communications programme to inform the community of the new names and narratives will be the appropriate approach.

62. A report for the local board to approve the gifted names and narratives is anticipated during 2020.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Māori Naming Parks List Franklin	53
b ⇨	Māori Language Policy (Under Separate Cover)

Ngā kaihaina

Signatories

Authors

Anahera Higgins - Te Kete Rukuruku Programme Manager

Laina Cheung - Te Kete Rukuruku Naming Lead

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Nina Siers - Relationship Manager

Franklin Local Board

17 September 2019

Te Puru Community Charitable Trust - Performance against key performance indicators and delivery requirements in 2018/2019.

File No.: CP2019/16037

Te take mō te pūrongo

Purpose of the report

1. To receive the results of the Te Puru Community Charitable Trust’s performance against key performance indicators and delivery requirements, for 2018/2019.

Whakarāpopototanga matua

Executive summary

2. This report provides a summary of Te Puru Community Charitable Trust’s performance against key performance indicators (KPIs), as part of the requirement for receiving a Community Access grant of $325,0000 from Auckland Council.

3. The results show that in 2018/2019, of the 28 KPIs, 26 were achieved (93 per cent). Two KPIs were not achieved (7 per cent) due to unforeseen matters. The two KPIs that were not achieved relate to community engagement and will not affect the trust’s ability to deliver its overall outcomes in the short term.

4. The trust will start a programme of engagement in the new year to ensure the community engagement KPIs are achieved.

5. Based on the KPI results, the trust met the intention of the funding in 2018/2019.

6. The sport and recreation team is reviewing alignment of the Community Access Grant with the ‘Increasing Aucklanders’ Participation in Sport: Investment Plan 2019-2039’. This is due to be completed by in Q3. Recommendations will be presented to the Environment and Community Committee at a workshop. The review will inform the eligibility of the Te Puru Community Charitable Trust for future Community Access Grant funding.

Ngā tūtohunga

Recommendation

That the Franklin Local Board:

a) receive the Te Puru Community Charitable Trust performance report for 2018/2019, which summarises the trust’s performance against key performance indicators and delivery requirements as stated in the 2017/2018 – 2019/2020 funding agreement.

Horopaki

Context

Context/Background

7. Te Puru Community Charitable Trust (the trust) provides sport and recreation services to the communities of Maraetai and Beachlands at the Te Puru Community Centre in Te Puru Park, Maraetai. The community centre functions as a leisure centre and is important within the facilities network, as without it there would be a gap in provision.

8. Council has had a funding agreement with the trust since 2005/2006. The funding agreement was an annual agreement from 2010/2011 to 2016/2017. The current funding agreement is for three years, from 2017/2018 to 2019/2020. It includes key performance indicators (KPIs) and delivery requirements the trust is required to achieve during the year, to receive the grant.

Council and community desired outcomes for Te Puru Community Centre and park

9. In April 2017, Franklin Local Board approved the desired outcomes for the community centre and Te Puru Park and endorsed the trust acting as “one voice” at the park. To follow is the Franklin Local Board resolution from 18 April 2017.

Community Access Grant

10. In May 2017 the Environment and Community Committee approved the allocation of $325,000 per annum to the trust, from 1 July 2017 to 30 June 2020. The purpose of the grant is for the trust to provide community access to the Te Puru Community Centre.

Funding Agreement with Te Puru Community Charitable Trust 2017/2018 – 2019/2020

11. Franklin Local Board’s role is to provide input into the KPIs and delivery requirements for a funding agreement. The board did this in August 2017. A funding agreement for a Community Access Grant was then prepared and signed for 2017/2018 to 2019/2020. The outcomes council is seeking from investment are:

· Meeting Auckland Plan targets

· Improving affordability and accessibility

· Improving participation of Māori and targeted populations

· Increasing the diversity of activity offered to users

· Community engagement

· Value for money from the council investment

· Strong governance

· Effective and efficient operations

· Increasing satisfaction levels of users.

12. The trust is required to report on achievements against KPIs and delivery requirements for each of the above outcomes. Reports are required quarterly with an annual report required 10 working days after 30 June.

13. Grant payments align with the dates that reports are due. This is to encourage the trust to submit reports on time.

2018/2019 Franklin Local Board work programme

14. Franklin Local Board’s work programme includes the $325,000 of regionally funded Community Access Grant, to allow for the local board to monitor this investment. This is line item number 883 in the 2018/2019 work programme.

15. The activity description for line number 883 in the Franklin Local Board Work Programme for 2018/2019 is:

Provide a community access grant to the Te Puru Trust to enable community access to the Te Puru Community Centre. Funding is provided as part of the regional community access grants and the local board is responsible for setting key performance indicators. This is year 2 of a 3-year funding allocation.

Auckland Sport and Recreation Strategic Action Plan

16. The Auckland Sport and Recreation Strategic Action Plan focuses on increasing participation in sport and active recreation, especially among low participant groups. Target populations in the plan are reflected in the trust’s funding agreement, which includes an emphasis on:

· children and young people

· girls aged 10 – 18 years

· Maori.

Tātaritanga me ngā tohutohu

Analysis and advice

17. A detailed overview of performance against key measures is in Attachment A and a summary is provided below.

Table 1 - Performance against key measures in 2018/2019

Delivery Requirement	Description	Achieved / Not
Meeting Auckland Plan targets	Improve wellbeing through increasing participation numbers, bookable spaces and partnerships with external providers.	Achieved
Improve affordability and accessibility	Deliver low-cost community programmes and promote 10 free hours of community access a week for casual use.	Achieved
Improving participation of Māori and targeted populations	Engage with mana whenua. Encourage participation among children and young people and girls aged 10 – 18 years.	Achieved
Delivery Requirement	Description	Achieved / Not
Increase diversity of activity offered to users	Deliver or facilitate new initiatives within the facility. Increase programmed in the facility by 10%.	Achieved
Community engagement	Establish terms of reference for the user group. Develop procedures and processes for engaging with clubs, stakeholders and users.	Not Achieved
Council achieves value for money from investment	Provide a business plan and financial statements. Submit a list of expenses and the amount of grant funding allocated to each expense.	Achieved
Strong governance	Implement the strategic plan and attend trustee governance training.	Achieved
Effective and efficient operations	Review, develop and implement procedures and processes to collect accurate data. Submit an asset management plan and provide regular updates on asset renewal.	Achieved
Increase satisfaction levels of users	Report participant feedback from 10% of all programmes.	Achieved

18. There are 28 KPIs and delivery requirements in total. In 2018/2019, the trust achieved 93 per cent (26 of 28). The remaining 7 per cent were not achieved due to unforeseen matters which led to a delay in the trust completing its obligations by 30 June 2019. The trust is now on track to achieve these in 2019/2020.

19. Based on the information the trust has provided and a comparison with the KPIs and delivery requirements, the trust is meeting the intention of the funding.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20. The trust is a council-controlled organisation and provided information for each KPI and delivery requirement, as summarised in this report.

21. Views of council-controlled organisations other than the trust were not required for the preparation of advice in this report.

22. The recommendation in this report has no identified impact on other parts of the council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23. At a local board workshop on 6 August 2019 the board noted that although participation increased in 2018/2019, the grant as a percentage of revenue had not decreased. The board reiterated its desire to see less reliance on council’s grant and that the trust maximise its revenue from other sources.

24. The board enquired whether the trust has compared its prices with the prices charged at other multisport venues. It would like to ensure the community is paying a fair price for the services provided.

25. More financial details were requested by the local board. The Sport and Recreation Lead has provided a summary of the allocation of grant funds to expenses for 2018 to 2019, separate to this report.

Tauākī whakaaweawe Māori

Māori impact statement

26. The provision of sport and recreation opportunities at Te Puru can contribute to Maori wellbeing. Within the Beachlands and Maraetai areas, 8.1 per cent of the population is Maori.

27. Council’s funding agreement seeks to ensure the trust is a robust entity which is in the position to increase participation, including the potential to increase participation by Māori. The agreement requires the trust to engage with local iwi and Mana Whenua.

28. In 2018/2019 the trust collected participation data on Maori children and young people. From 1 July 2018, the trust reported participation by Maori children for the activities it facilitates which are the school holiday programme and the gymnastics club programme.

Ngā ritenga ā-pūtea

Financial implications

29. The budget for the Community Access Scheme is provided for in the 2018 – 2028 long term plan.

30. Funding is currently committed to the trust until 30 June 2020 in a funding agreement.

31. Recommendations in this report do not give rise to any financial risks.

32. Staff from council’s leisure unit completed a review of procedures and processes at the centre. Recommendations were made as to how processes could be more efficient and effective. These included considering a different booking system.

33. At present, the trust’s focus is on relocating its administration area. Once this has been achieved, it will look to implement recommendations to achieve greater efficiencies. At present, the trust is reluctant to change the booking system for gymnastics and the holiday programme in the short term, as it was installed in 2018.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

34. The decision to enter a three-year funding agreement with the trust followed robust analysis, including risk analysis, in 2016/ 2017. In May 2017 the Environment and Community Committee approved the allocation of $325,000 per annum to the trust for three years.

Financial allocation of the council grant to operational expenses

35. The trust has provided a breakdown of the allocation of the council grant to operational expenses. This is a requirement in the funding agreement. It provides greater assurance that grant funding is being used for its intended purpose.

Ngā koringa ā-muri

Next steps

2019/2020 KPIs and delivery requirements

36. The KPIs and delivery requirements for 2019/2020 are the same as for 2018/2019.

MoU for One Voice

37. With reference to resolution c in section 9 of this report and the community engagement delivery requirement in Table 1, a draft memorandum of understanding was prepared for the trust to act as “one voice” at Te Puru Park. The trust requested that the memorandum be signed before it establishes terms of reference with user groups of Te Puru Park.

38. Trust and council staff tested the draft memorandum for six months. It is expected that both parties will sign the memorandum shortly.

Future funding

39. The sport and recreation team is reviewing alignment of the Community Access Grant with the ‘Increasing Aucklanders’ Participation in Sport: Investment Plan 2019-2039’. It is expected this will be completed in Q3.

40. Recommendations will be presented to the Environment and Community Committee at a workshop in Q3.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Performance measures - performance against KPIs and delivery requirements for 2018/2019	61

Ngā kaihaina

Signatories

Author

Rose Ward - Sport and Recreation Advisor

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Dave Stewart - Manager Sport & Recreation

Nina Siers - Relationship Manager

Franklin Local Board

17 September 2019

Grant of new agreement to lease to Surf Life Saving Kariaotahi Incorporated at Karioitahi Gap Domain Recreation Reserve

File No.: CP2019/16122

Te take mō te pūrongo

Purpose of the report

1. To grant a new agreement to lease to Surf Life Saving Kariaotahi Incorporated for a term of two years with one renewal for a term of one year if required, at Karioitahi Gap Domain Recreation Reserve, 685 Karioitahi Road, Karioitahi.

Whakarāpopototanga matua

Executive summary

2. At its business meeting on 22 March 2016 the Franklin Local Board approved an agreement to lease to Surf Life Saving Kariaotahi for two years with one right of renewal for a term of one year to construct a new surf life saving and community facility to replace its present building at Karioitahi (resolution number FR/2016/38). The agreement to lease expired on 31 May 2019.

3. Due to the scale of the project Surf Life Saving Kariaotahi has been unable to secure all necessary funding and complete plans to finalise the project within this time. The club has requested a new agreement to lease for a term of two years with one right of renewal for a term of one year.

4. During the term of the expired agreement plans and required funding for the new building have progressed and progress is ongoing. This report recommends the Franklin Local Board grant a new agreement to lease to Surf Life Saving Kariaotahi Incorporated in order for it to continue with its plans. At the successful completion of the building project a community lease would be issued.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) grant a new agreement to lease to Surf Life Saving Kariaotahi Incorporated for approximately 1822m2 of Karioitahi Gap Domain Recreation Reserve, 685 Karioitahi Road, Karioitahi as indicated on the lease site plan (Attachment A) for two years from 1 October 2019 with one right of renewal for a further term of one year if required.

b) grant a community ground lease to Surf Life Saving Kariaotahi Incorporated upon successful completion of the building project and the issue of a building certificate of compliance subject to the following terms and conditions:

i) term - 11 years from the date of building certificate of compliance with two rights of renewal for a further term of 11 years each;

ii) rent – $1.00 plus GST per annum if demanded;

iii) a community outcomes plan (Attachment B) to be attached to the lease document;

iv) all other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012.

Horopaki

Context

5. By way of resolution number FR/2016/38 (Attachment C) the Franklin Local Board approved an agreement to lease to Surf Life Saving Kariaotahi Incorporated for a period of two years commencing 1 June 2016 with one renewal for a term of one year if required.

6. The agreement to lease was to enable the club to construct a new surf life saving and community facility to replace its present building at Karioitahi Gap Domain Recreation Reserve, 685 Karioitahi Road, Karioitahi. Contained within the agreement was the grant of a community ground lease effective on the completion of the build project and the issue of a building certificate of compliance.

7. The agreement to lease period expired on 31 May 2019. Although progress has been made since 2016, this is a large scale project and Surf Life Saving Kariaotahi has been unable to secure all the necessary funding and complete the plans within the time frame.

Tātaritanga me ngā tohutohu

Analysis and advice

Surf Life Saving Kariaotahi project works to date

8. Surf Life Saving Kariaotahi:

· has finalised construction drawings which have been filed with the Building Consents team (Attachment D)

· is ready to appoint a project manager who will commence work in October 2019

· is entering into a tri-partite agreement with Auckland Council and Surf Life Saving Northern Region Incorporated for funding as part of the Surf 10:20 Project

· has secured funding from one external funder and have applications ready to go to other major funders in early 2020

· intends to commence the building phase of the project in late 2020.

Reserves Act considerations

9. The land at Karioitahi Gap Domain Recreation Reserve is legally described as Pt Allot 469 Waipipi Parish and is a recreation reserve subject to the Reserves Act 1977. In 2016 with the support of the Franklin Local Board approximately 1822m² of the land was reclassified to Local Purpose (Surf Life Saving, Surf Education Accommodation, Kiosk and Community Buildings) Reserve to accommodate the surf club building and plans. The lease to Surf Life Saving Kariaotahi is in conformity with the classification of the land.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

10. Surf Life Saving Kariaotahi is working with council staff on funding agreements for the new building and has secured funding as part of the Surf 10:20 Project. Staff agree with the application for a new agreement to lease to enable the project to progress.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

11. The Franklin Local Board has delegated authority to grant a new agreement to lease.

12. The Franklin Local Board have contributed funding for the project which has assisted with engineering reports and consent costs.

13. The matter has been discussed with the Franklin Local Board at its workshop on 27 August 2019.

Tauākī whakaaweawe Māori

Māori impact statement

14. Council staff engaged with 11 iwi groups were contacted during the consultation periods for the initial agreement to lease, land owner approval and reserve reclassification processes and there were no objections received. Ngati te Ata in particular attended at site visits and met with the club regarding the ongoing plans.

Ngā ritenga ā-pūtea

Financial implications

15. There is no direct cost to council involved in the granting of a new agreement to lease.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

16. The granting of a new agreement to lease allows Surf Life Saving Kariaotahi to continue its plans for a new purpose built surf life saving facility so it can better provide its essential services in the area. If a new agreement is not granted the clubs ability to finalise its building plans will be inhibited, effecting its ability to deliver services.

17. There are no risks associated with the granting of the new agreement to lease.

Ngā koringa ā-muri

Next steps

18. Subject to the Franklin Local Board granting the new agreement to lease, council staff will prepare the necessary deed documents.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Surf Life Saving Kariaotahi Lease Site Plan	71
b ⇩	Surf Life Saving Kariaotahi Community Outcomes Plan	73
c ⇩	Franklin Local Board Resolution FR201638	75
d ⇨	Surf Life Saving Kariaotahi Building Plans and Drawings (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Christine Benson - Community Lease Advisor South

Authorisers

Rod Sheridan - General Manager Community Facilities

Nina Siers - Relationship Manager

Franklin Local Board

17 September 2019

Franklin: The Centre - Community hub proposal

File No.: CP2019/17032

Te take mō te pūrongo

Purpose of the report

1. To seek endorsement to use Franklin: The Centre as a community hub incorporating the Franklin Local Board office and Pukekohe Customer Service Centre to offer an integrated service to customers.

Whakarāpopototanga matua

Executive summary

2. The Corporate Property Portfolio Strategy identified 82 Manukau Road as surplus to council’s requirements and was approved for sale by Finance & Performance Committee on 15 May 2018. As part of the approval, the Franklin Local Board office and Pukekohe Service Centre need to be relocated within the area.

3. Corporate Property is proposing to relocate the Franklin Local Board Office and Pukekohe Customer Service Centre into Franklin: The Centre.

4. This plan is an interim move that provides the requisite space for Customer Services and the Franklin Local Board so that we continue investigation of opportunities to provide accommodation requirements as part of Panuku’s Unlock Pukekohe programme e.g. establishing the Franklin Local Board office in the Pukekohe Old Borough Building.

5. The proposed community hub at Franklin: The Centre aligns with the Customer Channel Strategy and will be the first facility in Auckland to offer this full range of functions.

6. The execution of the Corporate Property Portfolio Strategy is a catalyst to Unlock Pukekohe and establishing a new Franklin Local Board Office and Service Centre are critical to both projects.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) endorse the use of Franklin: The Centre as a community hub incorporating the Franklin Local Board office and Pukekohe Customer Service Centre to offer an integrated service to customers as outlined in Appendix A.

Horopaki

Context

7. In 2017, Auckland Council's Executive Leadership Team approved the Customer Channel Strategy. The strategy articulated a number of challenges that our customers face while utilising a number of engagement channels (digital, face to face etc.) and recommended a number of principles to adopt in future network planning and project delivery.

8. One of the key recommendations of the Customer Channel Strategy was the transition from stand-alone presence to consolidated community hubs offering a high-quality alternative to digital. This effectively means that council offers a range of customer and community face-to-face services as a one stop shop.

9. The Customer Channel Strategy indicates the co-location of community centres, service centres and local board offices to offer integrated services to the community leveraging the library service, branding and infrastructure.

10. Prior to the Customer Channel Strategy in early 2016, feasibility studies investigated the relocation of the Franklin Local Board and the Pukekohe Service Centre into the centre of Pukekohe and, in particular, Franklin: The Centre.

11. This work was put on hold pending the resolution of the Corporate Property Portfolio Strategy, which entailed planning the corporate accommodation portfolio as a network.

12. The Corporate Property Portfolio Strategy identified 82 Manukau Road as surplus to council’s requirements and was approved for sale by Finance & Performance Committee on 15 May 2018. As part of the approval, the Franklin Local Board office and Pukekohe Service Centre would be relocated within the area.

13. The decision to dispose of 82 Manukau Road, Pukekohe as part of the Corporate Property Portfolio Strategy is a catalyst for Unlock Pukekohe. The establishment of new offices for the Franklin Local Board and the Pukekohe Customer Service Centre in the community hub are critical to both projects.

Tātaritanga me ngā tohutohu

Analysis and advice

14. Investigation into future sites for both the local board office and the service centre has identified that Franklin: The Centre is an ideal site for a number of reasons:

· assessment of utilisation confirms that reconfiguration will support additional services within the building without impacting community and customer use

· a refurbishment of the library is planned and provides the opportunity to deliver at the same time

· supports the direction in the Customer Channel Strategy whereby our physical presence network will be reconfigured to provide broader community and transactional needs and improve council reach into the community through a single interaction point, whether its community services, customer services or local board interactions.

15. The proposed layout changes are shown in Attachment A.

16. The local board office will be located on the first floor with shared use of the large meeting room using the following rationale:

· One of the smaller meeting spaces upstairs has relatively poor utilisation, and the Community Centres team believes there would be little impact on community bookings.

· The Corporate Property team has recently been working with the Local Board Services lead team to develop design guidelines so we can create more equitable spaces for local board offices, particularly when relocations are required.

· The detailed design for the relocated Franklin Local Board office is in alignment with these aspirations, and is similar to the office space provision at Ōrākei, Waitematā and Devonport-Takapuna local boards, all of which have been completed relatively recently that provide a modern, fit-for-purpose workspace for the Local Board and Local Board Services staff.

· While the large meeting space upstairs is regularly used, a high proportion of this usage is evenings and weekends. The Community Centres team believe utilising this space one day a week for local board workshops and business meetings will not impact community use adversely.

· Operational requirements, including set-up of the furniture and technology for local board meetings is still to be worked through in detail. It is a priority for the team, although is not seen as an obstacle to making this option work.

17. The customer service centre and regulatory advice functions will be located on the ground floor within the library and will incorporate:

· integrated library and customer services to provide a seamless experience for customers and the community

· regulatory clinics and pre-application meetings, with confidential sessions held in fit-for-purpose meeting spaces in the back-office area of the library

· a refreshed back-office area of the library to improve the workspace for library staff and enable the provision of extra desks for regulatory and other staff

18. The space currently occupied by the hairdressers will be repurposed as community meeting space to ensure no detrimental impact on the small displaced community space upstairs. Corporate Property will look at options to provide internal access and see what opportunities there are to make the courtyard more accessible.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. The project team supporting development of the proposed changes to Franklin, The Centre includes representation from Corporate Property, Local Board Services, ACE, Libraries and Information, Service Strategy and Integration, Community Facilities, Customer Services, Security team and ICT.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20. In October 2018, the location options analysis for potential location for the Franklin Local Board was presented to the Local Board Chair and Deputy Chair. This analysis identified Franklin: The Centre as the favoured option for the new local board office location. The Pukekohe Old Borough Building was part of this analysis but was not considered appropriate in the short term because it is considered a distressed building.

21. At a local board workshop on 9 April 2019 the development framework for 82 Manukau Road, Pukekohe was discussed, including the proposed relocation of the local board office to Franklin, The Centre.

22. The workshop on 3 September 2019 detailed the proposal further (as in Appendix A).

23. Local board feedback included concerns about noise, security and the level of provision of workspaces. Proposed mitigation is outlined in paragraph 27 below

24. The local board also confirmed their preference for the local board office to be located in the Pukekohe Old Borough Building. Corporate Property will continue to work with Panuku to understand opportunities to relocate the local board office as part of the Unlock Pukekohe programme.

Tauākī whakaaweawe Māori

Māori impact statement

25. Corporate Property has worked with Auckland Design Office to develop Māori design principles and guidelines (He Kaupapa). While in draft format, Corporate Property is actively looking at how these might be applied in future projects such as the community hub.

Ngā ritenga ā-pūtea

Financial implications

26. All proposed changes to Franklin, The Centre are funded within existing budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27. The following table outlines the risks and proposed mitigation associated with the proposal.

Risk

Mitigation

That local board concerns about noise and security won’t be adequately addressed through design.

Procurement of an acoustic report to understand any potential sound issues that may affect the use of the space for matters such as for confidential matters. This acoustic report will benchmark the current built form against the normal requirements for Corporate Property and provide recommendations

There will be a range of solutions including swipe card access doors to restricted areas such as the office areas and toilets and changes to the CCTV system which are funded from a separate project

Corporate Property are investigating additional places to provide further capacity with Pukekohe.

Limited capacity within spoke to meet staff demand

Ngā koringa ā-muri

Next steps

28. Development of detailed design with the internal project team to prepare for physical works to commence.

29. This detailed design phase will include a phased programme to ensure minimisation of disruption to the operation of Franklin: The Centre.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Franklin: The Centre - community hub proposal	81

Ngā kaihaina

Signatories

Author

Sharon Coombes - Manager Workplace Strategy and Partnering

Authorisers

Kevin Ramsay - General Manager Corporate Finance and Property

Nina Siers - Relationship Manager

Franklin Local Board

17 September 2019

Kauri Dieback Disease - Local Park Track Mitigation in the Franklin Local Board area

File No.: CP2019/16885

Te take mō te pūrongo

Purpose of the report

1. To seek approval for the proposed mitigation work on tracks in local parks to protect healthy kauri and prevent kauri dieback spread within the Franklin Local Board area.

Whakarāpopototanga matua

Executive summary

2. There are 307 local parks throughout the Auckland region that contain kauri. Protection of healthy kauri is the primary objective of council’s kauri dieback management approach, as is preventing the spread of kauri dieback through – among other things - the isolation of any diseased specimens.

3. To protect healthy kauri and reduce the impact of kauri dieback disease, staff have analysed all local parks and reserves in the Auckland region and developed recommended mitigation measures for each park.

4. An interim report was presented to the Franklin Local Board on 26 March 2019 (Resolution FR/2019/27). This report obtained the local board’s endorsement of the proposed high-level kauri protection measures prior to the development of a detailed programme of works.

5. This report focuses on the specific programme of works for each park, including the associated costs and timeframes.

6. There are currently 47 local parks across Auckland subject to partial or full track closures. These closures were implemented between April and July 2019, as a temporary measure while mitigation options were developed. Temporary closures will continue until the mitigation works have been completed and tracks have been upgraded to be kauri-safe.

7. Thirteen local parks in Franklin were initially assessed and prioritised. Ten of these were deemed to be low risk as they are not easily accessible and/or had no formed tracks. Detailed investigation was carried out in Platts Mills Reserve to determine the appropriate mitigation measures (Attachment A). Previously approved mitigation work at Clevedon Scenic Reserve is currently under way. Previously approved indefinite closure of Matakawau Recreation and Plantation Reserve has been implemented.

8. A workshop was held with the Franklin Local Board on 30 July 2019 to discuss the proposed detailed mitigation programme.

9. Recommended mitigation measures include re-alignment or re-routing of tracks, installation of new track surface, steps, boardwalks and installation of hygiene stations. Where appropriate, indefinite track closure is also considered as a mitigation option. Public education and engagement are always a part the proposed mitigation measures.

10. Mitigation measures proposed for Platts Mills Reserve are detailed in Attachment A. Location maps are provided in Attachment B.

11. Further detailed design and procurement is planned for September and October. The identified mitigation works are planned to be undertaken from November 2019 to March 2020, subject to any required consents and other approvals.

12. Track mitigation works will be carried out in accordance with the kauri-safe standards and specifications provided by the Ministry for Primary Industries (MPI) for Kauri Dieback Management.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) approve the following proposed mitigation work programme to protect healthy kauri and reduce the impact of kauri dieback disease in the Franklin Local Board area, to be funded by the Natural Environment Targeted Rate.

Park

Recommendation

Cost Estimate

(physical works only)

1. Platts Mills Reserve

· Re-align the unformed Matai Track (D-E), create a new formal track within the wetland area and close informal tracks leading into Kauri Hygiene Areas with planting.

$ 108,000

b) note that budget allocation for all projects in the kauri dieback mitigation work programme are best current estimates, and amendments may be required to the kauri dieback mitigation work programme to accommodate final costs as the year progresses.

c) approve the inclusion of the proposed mitigation work programme as detailed in Attachment A (Proposed Kauri Dieback Mitigation Work Programme) in the 2019 - 2022 Community Facilities Work Programme.

Horopaki

Context

13. There are 307 local parks throughout the Auckland region that contain kauri. The funding available from the natural environment targeted rate will not be able to provide for the protection of all kauri in the region.

14. To manage investment across the region, a risk-based prioritisation approach has been applied. Local parks have been analysed in terms of kauri ecosystem value, recreational value and kauri health status, noting that the council’s primary objective is the protection of healthy kauri.

15. This report outlines the proposed mitigation works for parks that have been prioritised, including the associated implementation costs and estimated timeframes.

16. An interim report (Resolution FR/2019/27) regarding proposed kauri dieback mitigation in local parks was presented to the Franklin Local Board on the 26 March 2019. The local board resolved the following:

That the Franklin Local Board:

a) That the Franklin Local Board: a) endorse the following high-level kauri protection measures for local parks and reserves:

i) detailed investigations to determine appropriate mitigation measures (such as track upgrades, track re-alignment, track re-routing, or other physical works)

ii) temporary closures to protect symptom-free high-value kauri ecosystems in the following Category A parks until mitigation works are completed:

A) Clevedon Scenic Reserve

B) Platts Mills Reserve

iii) barrier planting and signage in the following Category B parks to manage public access:

A) Āwhitu Central Recreation Reserve

B) Kemp Road Scenic Reserve

iv) indefinite closure of tracks to prevent infected kauri becoming a source of infection in Matakawau Recreation and Plantation Reserve (a Category B park)

v) barrier planting and signage in Lady Jane Franklin Botanical Reserve (a Category C park), noting that the positioning of planting will need to accommodate the planned Waiuku Trail.

b) note that the final Category B reserve on Waikopua Road 130R is landlocked, while the remaining Category C and Category D parks are considered to be low value kauri ecosystems thus making them a lower priority for mitigation investment at this stage

c) suggest a strengthening of the ‘dog on lead’ messaging as part of protection measures

d) request that staff prepare a local communication to inform local users and communities on planned protections measures to be reviewed by the local board.

e) request that staff seek and co-ordinate local board feedback into a whole of Auckland Council submission on the national strategy for kauri dieback.

f) request staff to review Attachment A – List of Local Parks and Reserves – to consider additional sites identified by Franklin Local Board.

Tātaritanga me ngā tohutohu

Analysis and advice

17. The interim report provided to the Franklin Local Board on 26 March 2019 (Resolution FR/2019/27) included the results of the prioritisation of local parks and sought endorsement of the recommended high-level kauri protection actions prior to the development of the detailed programmed of works.

18. There are currently 47 local parks across Auckland subject to partial or full track closures. These closures were implemented between April and July 2019, as a temporary measure while mitigation options were developed.

19. Thirteen local parks in Franklin were initially assessed and prioritised. Ten of these were deemed to be low risk as they are not easily accessible and/or had no formed tracks adjoining kauri. The local Board approved the following at a workshop on 26 March 2019:

· Mitigation work for Clevedon Scenic Reserve. This is currently underway

· Indefinite closure of tracks at Matakawau Recreation & Plantation Reserve- closure has been implemented

· Low risk mitigation measures within Awhitu Central Recreation Reserve, Kemp Road Scenic Reserve and Lady Jane Franklin Botanical Reserve

A detailed investigation was carried out in Platts Mills Reserve to determine appropriate mitigation measures (Attachment A and Attachment B).

20. Each track was assessed and prioritised on the following basis:

· the value of the kauri ecosystem, which was classified as high, medium or low. A kauri ecosystem value was assigned by council ecologists based on the work undertaken by Singers et al (2017): Indigenous terrestrial and wetland ecosystems of Auckland

· the health status of the kauri, which was noted as infected, possibly infected or symptom free. This information was sourced from the council’s active surveillance programme, which includes soil sampling

· the recreational value of the park, which was identified as high, medium or low. The analysis considered key recreational activities such as recreational trails, active transport, visitor destinations, volunteer activity and sports and recreation use, whether there were alternative tracks available and potential future growth. Reviews of reserve management plans (if applicable) and any other relevant strategic documents were undertaken.

21. The priority for natural environment targeted rate funding is on formal tracks with high value kauri areas and high recreational use. Mitigation of unformed or informal tracks is generally not a high priority. Those tracks are normally recommended for indefinite closure.

22. Consultation has been undertaken with the local board, key park stakeholders (Friends of Platts Mills) and mana whenua.

23. The kauri dieback disease mitigation programme below identifies some of the key milestones. Timeframes are estimates only, and are subject to resourcing, weather conditions (for construction) and the actual scope of the works that are required to be undertaken.

24. The mitigation options for Platts Mills Reserve in Franklin are described in detail in Attachment A. Location maps are provided in Attachment B.

The recommended mitigation works are summarised as follows:

a.) Platts Mills Reserve: Re-align track D-E from Maraetai Heights Road away from kauri and create a new track to dry track standards. Create a new formal track within the wetland area (from E to Maraetai Drive) to provide a continuous dry track. Prevent access to informal tracks leading into kauri hygiene areas with planting. The estimated cost is $108,000. The estimated timeframe for completion of the works is June 2020, subject to contractor availability and weather conditions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

25. The recommendations in this report have been developed through collaboration between council’s Environmental Services department, Parks, Sports and Recreation department and Community Facilities department.

26. Representatives from these key departments are working as part of a dedicated and ongoing project team, to ensure that all aspects of the kauri dieback mitigation programme are undertaken in an integrated manner.

27. Auckland Council Biosecurity specialists and kauri dieback team members have visited all parks in the Auckland regions that have kauri in close proximity to tracks, to assess possible mitigation options.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28. On 26 March 2019, an interim report was presented to Franklin Local Board where multiple high-level kauri protection measures for local parks and reserves were endorsed.

29. Closing tracks in parks or reserves will have an impact on recreational activities available in the local board area. These impacts were taken into consideration when determining suitable kauri dieback mitigation measures.

30. Key stakeholder groups, including Friends of Platts Mills, that use the tracks and undertake weed and pest control have been informed regarding the proposed mitigation works and will continue to be kept informed on the timing for the planned track works.

Tauākī whakaaweawe Māori

Māori impact statement

31. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents: the Auckland Plan, the 2015-2025 Long-term Plan, the Unitary Plan and local board plans.

32. Tāmaki Makaurau Mana Whenua Kaitiaki Kaimahi representatives have stressed the importance of the kauri species and expressed a desire to work more closely with the council and the Department of Conservation. Staff will work with mana whenua on the approach to kauri dieback on a site by site basis, where appropriate.

33. A workshop with mana whenua was held on 28August 2019 where the proposed mitigation works were discussed in detail and protection measures for kauri was supported. Any update regarding feedback received will be provided at the business meeting.

Ngā ritenga ā-pūtea

Financial implications

34. In May 2018, the Governing Body approved a natural environment targeted rate to support environmental initiatives, including addressing kauri dieback. The rate will raise $311 million over the duration of the Long-term Plan 2018-2028 (Resolution GB/2018/91).

35. The natural environment targeted rate provides funding for kauri dieback control, including new infrastructure such as track upgrades to kauri-safe standard.

36. Where track works are already programmed in the renewals budget, additional works required to protect kauri, such as removing muddy sections of track where kauri are at risk, will be funded by the natural environment targeted rate.

37. Due to the required new standards and hygiene operating procedures the costs for building tracks to kauri-safe standard are expected to be higher than previous track projects.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38. The main risk is the spread of kauri dieback disease, where tracks are located within three times the drip line radius of kauri.

39. Closing tracks in parks and reserves, whether temporary (until upgrade works are completed) or indefinitely (where upgrade works are not recommended), will have an impact on the recreational activities available in the local board area. This may result in additional recreational pressure on other parks and reserves.

40. To mitigate this risk, information will be provided to the public about alternative recreational activities. As part of the kauri dieback community engagement and education programme, the public is provided with information about the reasons for the track closures, the objectives of the kauri dieback mitigation programme and hygiene around kauri.

41. There is also a risk of non-compliance, where mitigation measures are disregarded by the public, particularly with respect to track closures (where tracks continue to be used despite closure notices) and hygiene stations (where hygiene stations are not used, or not used correctly).

42. Risk mitigation includes the provision of appropriate information and effective implementation of track closures, including signage and physical barriers.

43. In undertaking the mitigation works, strict adherence to the standards and hygiene operating requirements will be required and enforced to reduce the risk of the spread of kauri dieback disease by contractors, volunteers and council staff.

Ngā koringa ā-muri

Next steps

44. Following the local board’s decision on the recommendations provided in this report, further design, consenting (if required) and procurement will be undertaken. Contractors will then be engaged to undertake park/track mitigation works in late 2019 and/or early 2020.

45. A priority system will be in place to determine the order of works, considering the impact on the community, volume of track users, alternative routes and safety.

46. The local board and the local community will be kept updated and informed on the timing for the planned works.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Proposed mitigation works for local parks in Franklin	95
b ⇩	Location maps for kauri dieback mitigation plan	97

Ngā kaihaina

Signatories

Author

Grant Jennings – Manager, Kauri Dieback and Track Specialist, CF

Authorisers

Rod Sheridan - General Manager Community Facilities

Nina Siers - Relationship Manager

Franklin Local Board

17 September 2019

September 2019 - Auckland Transport update report to the Franklin Local Board

File No.: CP2019/11493

Te take mō te pūrongo

Purpose of the report

To update the Franklin Local Board about transport related matters in its area including its Local Board Transport Capital Fund.

Whakarāpopototanga matua

Executive summary

1. A decision is not required this month but the report contains information about the following matters:

· Responses to resolutions

· Vision Zero Strategy

· Child Fares – Free with AT HOP card

· AT’s Community Bike Fund

· Dynamic Lanes for Redoubt road, Manukau.

2. This report also provides an update on Local Board Transport Capital Fund (LBTCF) projects.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) receive the report entitled ‘September 2019 - Auckland Transport update report to the Franklin Local Board’.

Horopaki

Context

3. This report addresses transport related matters in the local board area and includes information on the progress of the LBTCF projects.

4. Auckland Transport (AT) is responsible for all of Auckland’s transport services, excluding state highways. It reports on a monthly basis to local boards as set out in the Local Board Engagement Plan. This monthly reporting supports the important engagement role local boards play within and on behalf of their local communities on transport matters.

5. The Local Board Transport Capital Fund is a capital budget provided to all local boards by Auckland Council and delivered by AT. Local boards can use this fund to deliver transport infrastructure projects that they believe are important to their communities but are not part of AT’s work programme. Projects must also:

· be safe

· not impede network efficiency

· be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

6. The AT Community Safety Fund (CSF) comprises $20 million in total allocated across all 21 local boards, with $5 million to be allocated during the 2019/2020 financial year, and the balance of $15 million over the 2020/2021 financial year. This is a safety fund that sits within AT’s safety budget so the major component of the funding allocation formula is the Deaths and Serious Injury (DSI) numbers.

7. The purpose of the fund is to allow local communities to address long-standing road safety issues that have yet to become regional priorities and have therefore not been addressed by AT.

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Transport Capital Fund

8. Through Auckland Council’s Long Term Plan 2018-2028, LBTCF funding has been increased to a total of $20.8 million per annum across all 21 local boards.

9. The allocation for the Franklin Local Board has also increased, with the updated figures for the remainder of this electoral term reflected in Table 1 below:

Table 1: FLB Transport Capital Fund Financial Summary

Franklin Local Board Transport Capital Fund Financial Summary
Total Funds Available in current political term	$2,856,450

Amount committed to date on projects approved for design and/or construction	$2,855,965
Remaining Budget left	$485.00

10. Table 2 below shows the status of projects to which LBTCF has already been committed.

Table 2: Status update on current Local Board Transport Capital Fund projects

Project	Description	Current status	Status change	Funds allocated
First View Avenue, Beachlands	Installation of new kerb and channel between Sunkist Bay and Wakelin Roads (both sides)	Completed	No	$315,339
Second View Avenue, Beachlands	Installation of new kerb and channel between Puriri and Cherrie Roads (north side)	Completed	No	$331,265
Project	Description	Current status	Status change	Funds allocated
Station Road parking and pedestrian improvements	A project to formalise and improve parking on Station and Birch Roads, and improve pedestrian safety by providing new footpath on Station Road, Pukekohe. On 25 September 2018, the FLB approved $181,104.	A firm order of costs was completed and presented to the local board at a workshop on 9 April 2019. A funding shortfall was identified and the local board requested that AT seek alternative funding to complete this project. At the 23 June meeting the FLB allocated the balance of the shortfall $320,000 from its Community Safety Fund. Currently the project is at draft design stage. Construction is estimated to start in the first quarter of 2020.	Yes	$181,104
Beachlands Kerb and Channel	Improvements Project to install kerb and channel in Beachlands on following roads: · Shelley Bay Road · Karaka Road · First View Ave · Second View Ave	The local board approved project rough order cost (ROC) estimate up to $1.18m to progress to detailed design and report back with Firm Estimate of Cost. A workshop has been set for 10 September for the local board to prioritise the various sections of the project to maintain momentum on the programme of work.	Yes	$1.18m
Tourist Road-Monument Road intersection electronic warning signage	Installation of electronic warning signage on each leg of the intersection and smart studs on Tourist Road.	The local board approved project ROC estimate up to $80,000 to progress to detailed design and report back with Firm Estimate of Cost. Follow up with NZTA resulted in advice that their trial is not accepting further sites. At the 23 July meeting the local board resolved that the $80,000 Local Transport Capital Funding allocated to this project be reserved until such time NZTA confirms the outcome of its trial.	No	$80,000

Beachlands Kerb and Channel Improvements Project

11. This project has been reviewed and a workshop has been scheduled for 10 September for the local board to prioritise the four distinct sections of the wider kerb and channel project. This will allow AT to proceed to construction with the provision of keeping within the allocated budget of $1.18m for this project.

12. If further funds are required after the tendering process the construction component will continue for priority projects 1, 2, and 3, with the priority 4 project being brought back to the local board for consideration for further funding.

13. In this meeting, the local board can resolve to the 4 projects that make up the Beachland Kerb & Channel Improvements Project as noted below.

Table 3: Kerb and Channel Sections

Shelly Bay Road kerb and channel, Beachlands	New kerb and channel on both sides between Karaka and Beachlands intersections(110m) including re-instatement of the berms
Karaka Road kerb and channel, Beachlands	New kerb and channel on the north side only in front of the domain (227m) including re-instatement of the berms
First View Avenue kerb and channel, Beachlands	·New kerb and channel on both sides between Bell and Pohutukawa intersections (311m) including re-instatement of the berms
Second View Avenue kerb and channel, Beachlands	New kerb and channel on the south side only between Cherrie and Sunkist intersections (286m) including re-instatement of the berms

14. Updates will be provided to the local board via the monthly AT reports and workshops.

Responses to resolutions

Resolution number FR/2019/114

e) suggest that AT establish a separate contingency budget to address storm damage caused by significant weather events, to enable road maintenance and renewals budget to progress improvements to the Franklin Local Board area roading network.

15. This has been referred to the Regional Road Corridor Delivery team for a response. A response will be provided at a future meeting. .

Resolution number FR/2019/103

d) request clarification from AT on the criteria and process for allocating regional funding toward significant rural road safety projects, noting that there are a number of on-going and significant safety projects for rural areas identified that do not meet the Transport Community Safety fund criteria.

16. At the time of the writing of this report, a response is still in the process of being drafted. The workshop on 10 September will provide an opportunity for members to discuss the specific responses with our road safety team.

Resolution number FR/2019/104

f) request that AT deliver local communications on the Self Explaining Rural Roads and Rural Delineations programmes that explain the purpose and rationale for new road markings and other interventions.

17. AT staff are currently in the process of developing updated information to promote the programmes referred to in the local board resolution.

Regional Projects

Dynamic Lanes for Redoubt Road, Manukau

18. The installation of dynamic lanes on Redoubt Road in Manukau has been approved and construction is planned to begin in October.

19. This project was originally linked to the northern part of the Mill Road Corridor. The realignment of transport priorities in 2018 now targeted intersection and safety improvements, prior to long term investment. The wider project is now considered as part of the work by Supporting Growth Team.

20. The lanes will operate on a 350-metre section of Redoubt Road, between the Southern Motorway and Hollyford Drive. The dynamic lanes will use overhead signs and on road LED lights to change the direction of centre lanes at peak times.

21. Construction will include the installation of:

· two gantries (overhead signs across the full width of the road)

· one cantilever mast arm sign at each end

· small electronic messaging signs

· on road studs that light up (cats eyes)

· Changing the 4pm to 6pm clearway on the southern kerb of Redoubt Road to operate from 3pm to 8pm.

22. Construction will also involve:

· Building foundations for the overhead signs

· Installation of controller cabinets

· Trimming of trees overhanging the road

· Underground drilling to provide ducting for services

· Drilling holes in the road to install the LED studs

· Installation of overhead signs which will be constructed off site

· Some line marking and road side signage changes

· Testing of the system.

23. Every effort will be made to limit impacts to peak hour traffic during the construction phase, though night works with partial lane closures will be required.

24. There will also be a limited number of night time full lane closures, involving residents’ vehicle access-only, though two-way traffic will be maintained for the majority of the construction period to minimise impact.

25. Construction is planned between September 2019 - January 2020.

26. The contract for this project has been awarded to CSL Infrastructure.

27. Prior to and during construction AT will have a comprehensive communications campaign including:

· A letter to residents along the route

· A brochure

· On-street variable message sign (VMS) messaging

· Targeted social media posts

· Media releases

· Public drop-in session

· Dedicated page on the AT website

· Advertisements in local media.

28. The issue of vehicles turning into and out of Diorella Drive has been previously raised. Modelling analysis indicates that sufficient gaps should be created by the dynamic lane to safely allow these manoeuvres. However, if turning traffic does create a significant issue, a PM peak right turn ban into Diorella is a potential option. Ongoing monitoring will determine whether this will be required.

Vision Zero Strategy

29. Auckland is now a Vision Zero region. Under Vision Zero, there’s a goal of no deaths or serious injuries on our transport network by 2050.

30. The success of this goal will be built on strong partnerships created under the Tamaki-Makaurau Road Safety Governance Group, made up of Auckland Transport (AT), Police, NZ Transport Agency, Ministry of Transport, Auckland Council, Auckland Regional Public Health Service and Accident Compensation Corporation (ACC).

31. Vision Zero is a Swedish ethics-based approach that focuses on a core principle that human life and health can never be exchanged for other benefits within society.

32. As the custodian of our region’s transport systems, Auckland Transport plays a vital role in shaping the future of our region. We will make this happen using an evidence-based approach and by refusing to trade off people’s safety for other benefits.

33. Research shows active children grow up to be healthier adults. However, current research also shows that only seven per cent of five to seven-year olds are getting the recommended level of moderate to vigorous exercise. The top reason for parents not allowing their children to actively commute to school is the fear of speeding cars.

34. Vision Zero includes creating a more walkable and cyclable city where parents have the confidence to allow their children to run around local streets and be kids. Under Vision Zero, everyone can enjoy access to public transport, or other mobility options and know they’ll get home safe."

35. It’s an approach that has strong support from the Auckland Regional Public Health Service road controlling authorities and Police and will look to partner with iwi, community groups and schools; along with every driver, rider and pedestrian to achieve our Vision Zero goal.

36. You can download the VZ Strategy & Action Plan here https://at.govt.nz/media/1980787/vision-zero-for-t%C4%81maki-makaurau.pdf

AT’s Community Bike Fund

37. Applications to AT’s Community Bike Fund opened on Monday 2 September and close on Sunday 29 September 2019.

38. Grants are available to community groups across Auckland to deliver projects and events that encourage and support riding a bike. Groups themselves do not need to be cycling-focused, rather any group interested in promoting bike riding in their community may apply.

39. Applications can be made for between $300 to $5000 for community-focused projects and events that encourage riding a bike as a regular transport option, improve cycle safety and contribute to the normalisation of cycling in Auckland.

40. Further information on the Community Bike Fund, together with information on projects previously funded by this grant, is available at https://at.govt.nz/cycling-walking/at-community-bike-fund/.

41. All interested applicants should read the Community Bike Fund policy.

Free Child Weekend Fares

42. Aucklanders are embracing transport choice, with more than 100 million journeys taken on public transport in the past year.

43. To encourage greater use by families, with effect from Saturday 7 September children aged 5 to 15 using a registered AT HOP card are able to travel free at the weekends on AT’s bus, train and selected ferry services (Bayswater, Beach Haven, Birkenhead, Devonport, Half Moon Bay and Hobsonville Point). Note that children under the age of five travel free with a paying adult at any time.

44. This new scheme comes as part of the $1.1 million contribution from Auckland Council towards public transport initiatives announced earlier in the year, with more spending than ever before on building the public transport network across the region.

45. Making public transport free for under 16s on weekends and public holidays will encourage more people to leave their cars at home and use existing capacity. Every person on public transport is one less car on the roads, helping to reduce carbon emissions and traffic congestion.

46. To be eligible, children must have an AT HOP card that is registered with a child concession. Setting up a child discount concession is easy, with:

· the purchase of an AT HOP card for each child aged 5 to 15;

· creation of a MyAT account; and

· registration of the child’s AT HOP card.

47. A child concession will be applied automatically when a child’s AT HOP card is registered with the correct date of birth. It may take 24 - 72 hours after registration for the concession to be applied, so card/s should be registered at least two days before any travel.

48. Further information on the free child weekend fares is available at: https://at.govt.nz/childweekendfares.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

49. The impact of information (or decisions) in this report is confined to Auckland Transport and does not impact on other parts of the Council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Auckland Transport consultations

Local Board consultations

50. Auckland Transport provides the Franklin Local Board with the opportunity to comment on transport projects being delivered in the local board area.

51. The local board’s views on any proposed schemes are taken into account during consultation on those proposals.

52. In the reporting period from August 2019, no proposals were put forward for comment by the Franklin Local Board.

Traffic Control Committee resolutions

53. Traffic Control Committee decisions within the Franklin Local Board area are reported on a monthly basis. The decisions within the local board area during June and July are included in this report to the local board.

Table 3: TCC Decisions

Decision

Report Type

Nature of Restriction

Decision

Helvetia Road, Princes Street, Princes Street West

Permanent Traffic and Parking Changes Combined

No Stopping At All Times, Edge Line, Traffic Island, Roundabout, Flush Median

Carried

Reynolds Road, Eastside Drive, Valley Road, Lisle Farm Drive

Permanent Traffic and Parking Changes Combined

No Stopping At All Times, Bus Stop, Flush Median, Traffic Island, Roundabout, Edge Line

Carried

Tauākī whakaaweawe Māori

Māori impact statement

54. The proposed decision of receiving the report or requesting cost estimates has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

55. The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

56. The proposed decision of receiving the report has no risks.

Ngā koringa ā-muri

Next steps

57. AT will provide an update report to the local board at a meeting early in the new electoral term.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Kenneth Tuai, Elected Member Relationship Manager, AT

Authorisers

Jonathan Anyon, Manager Elected Member Relationship Team, AT

Nina Siers - Relationship Manager

Franklin Local Board

17 September 2019

Referred from the Governing Body: Freedom Camping in Vehicles Bylaw

File No.: CP2019/16482

Te take mō te pūrongo

Purpose of the report

1. To note the resolution of the Governing Body and consider giving feedback to the Chief Executive before 30 September 2019.

Whakarāpopototanga matua

Executive summary

2. At its meeting on 22 August 2019, the Governing Body resolved as follows:

Resolution number GB/2019/82

MOVED by Mayor P Goff, seconded by Cr L Cooper:

That the Governing Body:

a) receive the Freedom Camping Hearings Panel recommendations

b) defer any decision on a Freedom Camping in Vehicles bylaw pending advice from officers on the content of a new Statement of Proposal for a bylaw, and further information on a possible review of the Freedom Camping Act 2011

c) agree to alter part of previous resolution GB/2015/112 passed at the Governing Body meeting on 29 October 2015

from:

“a) confirm the following legacy bylaws, or residual parts, in accordance with section 63(3) of the Local Government (Auckland Transitional Provisions) Act 2010 until 31 October 2020, at which time these bylaws, or residual parts, will be automatically revoked …”

to:

“a) confirm the legacy bylaws in i., or residual parts, in accordance with section 63(3) of the Local Government (Auckland Transitional Provisions) Act 2010, until a new bylaw made under the Freedom Camping Act 2011 comes into force at which time these bylaws or residual parts will be automatically revoked; and confirm the legacy bylaws in subparagraphs ii. to v. or residual parts, in accordance with section 63(3) of the Local Government (Auckland Transitional Provisions) Act 2010 until 31 October 2020, at which time these bylaws, or residual parts, will be automatically revoked…”

d) direct officers to provide the Regulatory Committee (or its equivalent) and Governing Body with advice on the following potential elements of a future Statement of Proposal:

i) proposed prohibitions in the following areas:

A) all areas the Freedom Camping Hearings Panel recommended should be prohibited

B) the 61 sites proposed in public submissions for inclusion as prohibited areas, which were not specified in the original Statement of Proposal but are identified in Attachment E of the Hearings Panel Report

C) all Reserves in residential areas that are Reserves held under the Reserves Act 1977

ii) restricted freedom camping in the seven sites proposed in public submissions for inclusion as restricted freedom camping areas, which were not specified in the original Statement of Proposal but are identified in Attachment E of the Hearings Panel Report

iii) restricted or prohibited freedom camping in two sites proposed in public submissions, which were not specified in the original Statement of Proposal but are identified in Attachment E of the Hearings Panel Report

iv) a General Rule that regulates freedom camping outside restricted and prohibited areas not listed in the proposed bylaw, which includes provision for:

A) a prohibition of all freedom camping in vehicles parked directly outside residential homes (unless the resident has granted permission for the vehicle to be parked outside their home)

B) a prohibition of all freedom camping in vehicles parked directly outside commercial premises, educational facilities, healthcare facilities, playgrounds, and swimming pools

C) a maximum number of nights stay at any specific site

D) the same enforcement approach in relation to homelessness as set out in the original Statement of Proposal, which aims to offer compassionate support for people with social needs

v) any other specific proposal for possible inclusion in a Statement of Proposal that is communicated to the Chief Executive by a councillor or Local Board before 30 September 2019

e) note that following decisions on the advice on the matters in recommendation d) above, council officers will be directed to develop a new Statement of Proposal for the Freedom Camping in Vehicles Bylaw for consideration by the Regulatory Committee (or its equivalent) and the Governing Body, following consultation with Local Boards”.

3. The Governing Body considered the following at its meeting on 22 August 2019:

a) Item 9 – Implementing the next steps for the Freedom Camping in Vehicles Bylaw (Hearings Panel Report).

b) Item 10 – Chair’s Report on Freedom Camping in Vehicles Bylaw.

4. The attachments to this report show sites that are already in scope for the next phase of work. Attachment A provides a list of areas included in the previous statement of proposal and Attachment B provides a list of the 70 additional areas raised by submitters during the previous consultation.

5. This is an opportunity to provide further input on proposed sites which have not already been included within the scope of the next phase and which meet statutory requirements for inclusion in the Freedom Camping in Vehicles Bylaw.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) note the resolution of the Governing Body with regards to the Freedom Camping in Vehicles Bylaw.

b) forward any other specific proposal for possible inclusion in a Statement of Proposal to the Chief Executive before 30 September 2019.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Freedom Camping in Vehicles – Managing freedom camping in Auckland (Statement of Proposal) (Under Separate Cover)
b ⇩	Areas proposed by submitters during public consultation and not included within the statement of proposal (Attachment E of the Hearings Panel Report)	113

Ngā kaihaina

Signatories

Author

Michael Sinclair - Manager Social Policy and Bylaws

Authorisers

Kataraina Maki - GM - Community & Social Policy

Louise Mason – General Manager, Local Board Services

Nina Siers - Relationship Manager

Franklin Local Board

17 September 2019

Informal local board workshop views on the draft findings of the Animal Management Bylaw 2015 review

File No.: CP2019/15553

Te take mō te pūrongo

Purpose of the report

1. To provide a summary to local boards of informal views presented at recent workshops on the draft findings of the Animal Management Bylaw 2015 review, and to provide an opportunity for any formal resolutions from local boards.

Whakarāpopototanga matua

Executive summary

2. Auckland Council is reviewing the Animal Management Bylaw 2015 as part of its required five-year statutory review.

3. Staff circulated a draft findings report on the bylaw review to all local boards in May 2019.

4. Eighteen local boards requested individual workshops to ask staff questions and provide informal views on the draft findings. Staff conducted these workshops in June and July 2019.

5. The workshop discussions about the draft findings report included:

· animal nuisances occurring regionally and locally

· issues with some definitions in the bylaw

· requirements to provide identification for owned animals

· Auckland Council’s processes for managing animals

· current and suggested controls on specific animals, e.g. stock, bees, horses, and cats.

6. This report summarises the informal views provided at these workshops. These informal views will guide staff in developing and assessing options for managing animals in Auckland.

7. This report also gives local boards an opportunity to formalise any views before staff present findings and options to the Regulatory Committee in early 2020. Staff will seek direction from the committee at that time if the bylaw needs to be confirmed, amended, or revoked.

8. Local boards will have another opportunity to provide formal views when staff develop a statement of proposal following the Regulatory Committee’s recommendations.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) receive this report on informal workshop summary views from local boards on the draft findings of the Animal Management Bylaw 2015 review

b) provide any formal views on the draft findings of the Animal Management Bylaw 2015 review.

Horopaki

Context

9. The Ture ā-rohe Tiaki Kararehe 2015, Animal Management Bylaw 2015, was adopted by the Governing Body on 30 April 2015.

10. The purpose of the bylaw is to provide for the ownership of animals in a way that:

· protects the public from nuisance

· maintains and promotes public health and safety

· minimises the potential for offensive behaviour in public places

· manages animals in public places.

11. To help achieve its purpose the bylaw enables rules to be made on specific animals in separate controls (Figure 1). The bylaw contains controls for:

· beekeeping in urban areas

· keeping stock in urban areas

· horse riding in a public place.

Figure 1 – Animal Management Bylaw 2015 framework

The bylaw does not address dogs

12. Dogs are managed through the Auckland Council Policy on Dogs 2019 and Dog Management Bylaw 2019. The Dog Control Act 1996 requires territorial authorities to adopt a dog management policy.

13. The bylaw regulates owners of any animal of the animal kingdom except humans and dogs.

The bylaw does not regulate animal welfare

14. The Local Government Act 2002 and Health Act 1956, under which the bylaw was created, provide powers to protect people from nuisance and harm, not animals.

15. Issues with predators eating protected wildlife or animals trampling natural fauna are addressed through other legislation such as the Animal Welfare Act 1999, Wildlife Act 1953 and Biosecurity Act 1993.

The bylaw must be reviewed to ensure it is still necessary and appropriate

16. Auckland Council must complete a statutory review of the bylaw by 30 April 2020 to prevent it from expiring.

17. Following the statutory review, the council can propose the bylaw be confirmed, amended, revoked or replaced using a public consultative procedure.

18. In May 2019 staff completed a draft findings report for the bylaw review. The draft report identified current issues with animal nuisance and potential areas of improvement for the bylaw.

Staff held local board workshops to obtain informal views on the draft findings report

19. Staff provided a copy of the draft findings report to all local boards in May 2019. Eighteen local boards requested workshops which were conducted in June and July 2019.

20. At these workshops local boards provided informal views and asked questions on the draft findings report. These informal views will aid staff in producing a range of options to respond to identified animal nuisance and management issues.

Tātaritanga me ngā tohutohu

Analysis and advice

21. The following sections summarise the informal local board views from the workshops collectively. The sections provide informal views on:

· ongoing animal nuisance issues

· the bylaw’s definition of ‘owner’

· the bylaw’s definition of ‘nuisance’

· exclusion rules for companion animals

· identifying owned animals

· the council’s processes for managing animals

· views on existing and new controls for specific animals.

22. The PowerPoint presented at the local board workshops is provided in Attachment A. The subsections below reference the relevant slide pages.

23. Questions from local boards at the workshops are provided in Attachment B. These questions will be further explored during the options analysis.

There are ongoing issues with animal nuisance (Slides 9-10)

24. At the workshops staff presented known animal nuisances occurring regionally and locally. Previous engagement captured many types of nuisance, but local boards added and emphasised the nuisances listed below.

Table 2 - Local board informal views on animal nuisances

Bees	· Bees leaving excrement on cars is a minor nuisance. · Some people, especially those with bee allergies, are fearful of bees coming onto their property.
Birds	· Types of nuisance caused by birds is very subjective. · People are abandoning geese and ducks. · Breeding parrots is a nuisance. · Turkeys and peacocks are causing a nuisance in rural areas. · Feeding wild pigeons and seagulls is causing a nuisance.
Cats	· There are large numbers of stray cats across the region. · Cats breed in construction and development spaces. · Cats cause a nuisance by defecating in vegetable gardens. · Abandoned kittens become feral and cause nuisance. · Cats are eating native wildlife.
Pigs	· In urban areas temporarily keeping pigs for fattening causes nuisance.
Rabbits	· Rabbit infestations on council land cause nuisance to neighbouring properties.
Roosters	· Roosters are a nuisance and can be vicious, harmful animals. · In rural areas people are abandoning roosters. · Rural areas have a higher tolerance for roosters.
Stock	· In rural areas there are issues with fences deteriorating and stock escaping. · Loose chickens and wandering stock are a nuisance.
Vermin	· People complain about vermin and water rats in waterways, low tide or the deep bush. · Open composting could create issues with vermin. · Complaints about rats are increasing.

The bylaw’s definition of ‘owner’ needs to be reviewed (Slide 15)

25. The bylaw focuses on the responsibilities of owners of animals. It is unclear if someone who is providing for the needs of an animal, such as food or shelter, becomes responsible for that animal as their ‘owner’.

26. Most local boards view that the bylaw’s definition of ‘owner’ should be clearer.

Table 3 - Local Board informal views on the definition of ‘owner’

· Any animal, whether owned or unowned, should be addressed in the bylaw.

· The current definition is useful as it captures a broad scope of animal owners.

· The definition should elaborate on criteria for the phrase ‘under that person’s care’.

· Owner definition should include accountability for feeding wild animals but should:

o not punish volunteers who care for the animals’ wellbeing

o allow animal control officers to feed animals to trap them.

27. In response to questions from local boards at the workshops, staff note the following.

· The Regional Pest Management Plan 2019-2029 manages cats that are not microchipped or identified by a collar and that are on significant ecological areas.

· The Wildlife Act 1953 provides that a wild animal is the property of the Crown until it has been lawfully taken or killed. At that point it becomes the property of the killer or trapper. This act specifically excludes some animals, such as cats, pigeons and rats, from being vested in the Crown.

· In areas of high conservation value or where there is serious threat, the council will undertake control of certain pest animals. In general, landowners and occupiers are primarily responsible for managing pests.

The bylaw’s definition of ‘nuisance’ needs to be reviewed (Slide 15)

28. The bylaw uses the Health Act 1956 definition of ‘nuisance’. This includes a person, animal thing, or circumstance causing unreasonable interference with the peace, comfort, or convenience of another person.

29. Local boards provided a mix of informal views on the definition of ‘nuisance’. Some local boards commented that the definition should have more specific criteria, while others said the bylaw should retain the current broad definition.

Table 4 - Local board informal views on the definition of ‘nuisance’

· The definition of nuisance in the Health Act 1956 is outdated.

· Having specific and measurable criteria for nuisance is good.

· The nuisance definition is difficult to enforce without some specific criteria.

· Intensification and tenancy laws allowing for pets will increase nuisance incidents, so the definition needs more specific criteria.

· Reporting animal nuisance can cause tension between neighbours. Specific criteria would be useful, so neighbours are not left to interpret nuisance on their own.

· A broader definition of nuisance fits with common law and covers more occurrences.

· There cannot be one definition of nuisance since there is no one definition of Aucklanders.

· The definition of nuisance in the bylaw should have both general and specific parts.

Incorporating companion animals into the bylaw needs to be reviewed (Slide 15)

30. Currently, the bylaw does not mention companion animals (pets). The bylaw manages animals equally unless they are stock, poultry or bees.

31. Some Aucklanders find it confusing that the bylaw does not specifically address companion animals. There is misunderstanding that stock animals which are kept as pets instead of food, such as pigs and goats, are not subject to the bylaw’s stock controls.

32. Local boards had mixed views about creating a definition for companion animals. Some viewed the rules should apply based on how the animal is kept. Other local boards said the rules should apply regardless if the animal is a pet.

Table 5 - Local board informal views on adding companion animals in the bylaw's definitions

Companion animals should have separate rules

· Some animals should be defined as companion animals in the bylaw.

· The bylaw should make exceptions if any animal is defined as stock but is a pet.

· Companion animals should be excluded from the bylaw rules.

o Goats are popular pets and can be good companions.

o Farm animals as pets can provide the same benefits as traditional pets.

Companion animals should not have separate rules

· Companion animals which are stock animals should still require same licensing process as other stock animals.

· Companion animals should not have their own rules as some neighbours are not familiar or okay with stock animals being kept as pets.

· Having a specific definition increases complexity and introduces subjectivity. It should not matter what a person says about their animal.

· People should not be allowed to have livestock as pets in urban areas.

· An animal is an animal no matter how it is kept. Since the nuisance effects on neighbours are the same, there should be no distinctions.

33. In response to questions from local boards at the workshops staff note that you cannot buy or take ownership of a pest animal. If you already own a pest animal, you can keep it, but you cannot abandon it, give it to a new owner, or allow the pest animal to breed. The Regional Pest Management Plan 2019-2029 classifies unowned cats as pests.

Requirements for identifying owned animals needs to be reviewed (Slide 17)

34. The bylaw does not require owners to provide their animal with identification.

35. The draft findings report revealed that requiring animal identification would facilitate addressing animal nuisance issues. Most local boards viewed animal identification as helpful but impractical.

Table 6 - Local board informal views on identifying owned animals

· If your animal is going to leave your property, it should be identified.

· Council should offer a form of assistance to identify your animal.

· Every farm animal should be tagged and named.

· Identifying animals would prevent people from feeding unowned animals.

· Identifying animals is useful but impractical.

· The council should collaborate with the National Animal Identification and Tracing database.

36. In response to questions from local boards at the workshops, staff note that provided there is a valid purpose, the council has power to regulate animal registration. Any requirement would need to match the size and scale of the issue and would need to show it would effectively reduce harm and nuisance to people.

There is uncertainty about the council’s processes for managing animals (Slide 17)

37. The draft findings report identified that some Aucklanders are unclear about the council’s processes and protocols for managing animals, especially unowned animals. This confusion reduces people’s willingness to report nuisance, as they are unsure who is responsible. Only two per cent of surveyed respondents who experienced animal nuisance reported it to the council.

38. The draft findings report identified the bylaw could be strengthened by providing information about non-regulatory processes and protocols for managing animals, especially unowned animals. Most local boards viewed that the council’s processes could be clearer.

Table 7 - Local board informal views on council processes for managing animals

· The bylaw should be clear on what the council does and does not do regarding animal management.

· The council should clarify the process for reporting unowned animals causing nuisance.

· The bylaw’s animal management processes need to align with the Regional Pest Management Plan.

· The council should offer mediation services for disgruntled neighbours over animal nuisance.

39. In response to questions from local boards at the workshops, staff note the following.

· A property owner may trap and/or lawfully kill an animal on their property. It is a criminal offence to kill an owned animal or destroy the animal inhumanely.

· To prove a legal claim for damage to private property by an owned animal, the property owner would need to show the owner of the animal had failed to take reasonable care to avoid the damage.

· Culling is managed by central government laws and regulations, rather than the Animal Management Bylaw 2015.

Views on existing controls for specific animals in the bylaw (Slide 22)

40. Around 90 per cent of surveyed Aucklanders said the current bylaw controls for bees, stock and horses were about right or had no view.

41. The draft findings report showed council compliance response officers would find limits to urban beehives and more specific requirements for chicken coop locations easier to enforce than the current bylaw controls.

42. Local boards had a mix of views. Some had views on needing more controls, and some had views to keep the controls the same or less.

Table 8 - Local board informal views on the current controls in the bylaw

Animal	Current control	Views on more control	Views on same or less control
Bees	Any properties, urban or rural, can keep any number of bees. Beekeepers must manage the flight path and temperament of their bees. Beekeepers must ensure nuisance from their bees’ excrement is minimised, and the bees have a suitable water source on the premises.	· The council should restrict beekeeping if people have bee-sting allergies. · Limit the number of beehives in an area to prevent colony competition. · Increase awareness and visibility of who keeps bees in an area. · Restrict beekeeping to rural areas. · Restrict the number of beehives a person can have in urban areas. · Restrict beehive ownership by size of property. · There should be minimum training or qualification to own bees. You need experience. · Amateur beekeepers should be treated differently to commercial beekeepers.	· Bees are not causing much nuisance, so there is no need for more regulation. · We should be encouraging beekeeping. Should regulate rather than overregulate. · Do not restrict bees to just urban areas. · Bees should be unregulated. · Would be concerned if licensing costs for beekeeping were introduced. · Should be careful about restricting bees as they are important to the ecosystem.
Horses	Local boards are able to set specific controls for horses for local parks and beaches. Horses are currently not allowed to be kept in urban areas without a licence from the council unless the premises is larger than 4,000 square metres.	· The same access rules for dogs on beaches should be applied to horses. · Do not prohibit horses on beaches but restrict them to off-peak times. · Should lobby central government to include the same powers that protect native fauna and wildlife from dogs for horses.	· Horse owners should be responsible for removing manure. The bylaw should encourage accountability and consider that picking up manure is not always practical, e.g. on busy roads. · Should be allowed to ride horses on berms. · Horses should not be banned from roads. There are few places to ride.
Animal	Current control	Views on more control	Views on same or less control
Horses cont.	Horses are permitted in public spaces if: · manure is removed · consideration is taken to not intimidate or cause a nuisance for other public space users · beach dune damage is minimised.		· Increase communication and awareness of current controls to horse owners. · Would rather have horses on the roads than scooters.
Stock	Chickens, ducks, geese, pheasants and quail are the only stock animals currently permitted by the bylaw in urban areas without a licence from the council. Any other stock animal, including roosters, would require a licence from the council in urban areas unless the premises is larger than 4,000 square metres. Stock in urban areas must also be restrained within the boundaries of the premises on which they are kept, and chicken coops must not cause a nuisance and must be regularly cleaned. In rural areas the above controls do not apply. Rural residents must ensure their animals do not cause a nuisance to any other person.	· Stock should not be kept in urban areas. This is also humane for the animal. · There should be penalties for poor stock-fencing by roads in rural areas. · The bylaw needs a mechanism to deal with repeat ‘wandering stock’ offenders. · The criteria for keeping goats and other herbivores should be defined by the amount of grassy area on the property. · There should be restrictions on how far a chicken coop should be from the property boundary. · Fewer chickens should be allowed in urban areas. · Roosters should not be allowed in rural lifestyle blocks in urban areas.	· The current stock controls are adequate. · Support allowing pheasants in urban areas. · There are already legal consequences for not fencing your stock. The bylaw does not need to address. · If you have a large property in an urban area, goats should be allowed. · Make sure urban pet days are still allowed. · It does not matter where the chicken coop sits on the property if it is cleaned regularly. · There should not be a complete ban on roosters in urban areas.

Views on new controls for specific animals (Slide 23)

43. A quarter of surveyed Aucklanders (26 per cent) said the bylaw should introduce controls for other animals. Of those wanting controls for other animals, over half (57 per cent) wanted controls introduced for cats.

44. The draft findings report identified that council compliance officers and the SPCA support microchipping and registering of cats.

45. Local boards provided mixed views on introducing controls for new animals. The local boards agreed that any regulatory response would need to match the scale of the issue, be cost-effective, and have measurable effects on reducing nuisance.

Table 9 - Local board informal views on controls for cats and other animals

Informal local board views on controls for cats

Informal views on introducing controls for cats

· The bylaw should limit the number of cats a person can own.

o Should make sure extremes are restricted, such as having 30+ cats.

· The bylaw should require the de-sexing of cats.

o The council should work closely with the SPCA in this matter.

o Make it compulsory for cat owners.

· Local boards have varying support for requiring microchipping of cats including:

o full compulsory microchipping across the region

o limited microchipping only to cats living in eco-sensitive areas.

· The bylaw should have the same registration process for cats as the council has for dogs.

· There should be a curfew for cats.

· There should be controls to dissuade people from feeding stray cats, as it reinforces the cats’ behaviour.

· Publish best practices for tourists with cats and other animals visiting Hauraki Gulf Islands.

· The council should restrict cats from wandering.

· The council should restrict certain cat breeds, like Bengals.

Informal views on not introducing controls for cats

· Cat registration is difficult and has failed before. Auckland Council already has difficulty registering and enforcing dogs.

· Rely on the Regional Pest Management Plan 2019-2029 guidelines.

· Cats naturally wander. Containing them would be cruel.

· The council should invest in substantial long-term public education regarding cats.

· If the council restricts caring for stray cats, it could create animal welfare issues.

· Controlling cats is too trivial for the council to get involved.

Informal local board views on controls for other animals

· Rules are needed to restrict feeding wild animals in public, especially birds.

· How many animals a person can own should be restricted by section size.

· There should be a higher management expectation on animal owners in urban areas.

· The bylaw should address the health risks that animals can cause their owners.

· There should be a complete ban on snakes and ferrets.

· Rabbits are a major pest, especially in urban areas. The bylaw should restrict breeding.

· There should be controls on keeping birds in small cages.

· Unless there is a significant problem, neighbours should sort out their own problems.

46. In response to questions from local boards at the workshops, staff note the following,

· Any costs for managing stray cats would be investigated during the options development phase to respond to nuisance issues.

· The Local Government Act 2002 would give the council power to impose a curfew on cats if it was an appropriate response to the scale of the nuisance and would clearly show how the curfew would reduce harm and nuisance to humans.

· The council currently has more legal power to respond to dog nuisance than cat nuisance. The Dog Control Act 1996 gives the council wide-varying powers to address dog issues. There is no similar legislation for cats.

· Rat pest control is addressed through the Regional Pest Management Plan 2019-2029.

· The Regional Pest Management Plan lists some tropical animals that can be treated as pests. These include eastern water dragons, Indian ring-necked parakeets, and snake-necked turtles.

· Chickens were not classified as pests in the Regional Pest Management Plan. The purpose of the plan is to protect the Auckland region’s important biodiversity assets. There are no significant biodiversity benefits to managing feral chickens at a regional level. Feral chickens are primarily a human nuisance issue centred in the urban areas where people feed them.

Other views from local boards

Rights of property owners and protection

47. The bylaw does not explain what options property owners have to handle animal nuisance on their property themselves. It is unclear which animals property owners are allowed to trap and dispose of on their own and which animals are protected.

48. Some local boards said the bylaw should clarify property owners’ rights.

Enforcement

49. Some local boards said the council should be prepared to enforce any rules it may introduce.

50. The Local Government Act 2002 does not give the power to issue an infringement notice under a bylaw. Compliance officers have said this inhibits their ability to address nuisance issues as their next step after trying to elicit voluntary compliance is prosecution. This can be costly to the council.

51. Some local boards provided views that the Local Government Act 2002 should be amended to allow for infringement fines. Some local boards viewed that the bylaw would already be fit for purpose if it could be enforced with infringements.

Education

52. Most local boards said the council needs to increase education and awareness about the current animal management rules. Some local boards viewed that the council should focus more on informing Aucklanders of responsible animal management than increasing regulation.

53. Some local boards also advised that any changes to the bylaw, if required, would need to have a strong communication and awareness plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

54. The bylaw affects the operation of council units involved in animal management. These include biosecurity, animal management and compliance response officers. Staff held face-to-face meetings and a workshop with council officers. These views were provided in the draft findings report and workshops.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

55. Staff captured informal local board views through cluster workshops in March 2019. The draft findings report was shared with all local boards in May 2019, and staff attended individual local board workshops through June and July 2019.

Tauākī whakaaweawe Māori

Māori impact statement

56. Staff sought views from mana whenua at the Infrastructure and Environmental Services Forum in April 2019. The members present at the hui sought clarity that the bylaw’s reference of ‘public places’ does not extend to papakāinga (communal Māori land).

57. Members were also concerned with threats to estuaries, beaches, and waterways from unregulated coastal horse trails. These views were provided in the draft findings report and options development will consider these views.

Ngā ritenga ā-pūtea

Financial implications

58. The cost of the bylaw review and implementation will be met within existing budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

59. There is a risk that the public may perceive this report as formal local board views or an attempt to regulate cats without public engagement. This risk can be mitigated by replying to any emerging media or public concerns by saying that no additions or changes will be made to the Animal Management Bylaw 2015 without full public consultation.

60. Local boards will have an opportunity to provide formal resolutions on any changes proposed to the bylaw in early 2020 before a public consultative procedure.

Ngā koringa ā-muri

Next steps

61. Following any additional formalised views from local boards, staff will generate and assess options to respond to identified animal nuisances. Staff will present these findings and options in a report to the relevant committee in the new council term in early 2020.

62. Staff will seek formal local board views when developing a statement of proposal once the committee gives direction on animal management.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Presentation at workshops - Animal Management Bylaw Review 2015 (Under Separate Cover)
b ⇩	Local board questions from the Animal Management Bylaw review 2015 workshops	129

Ngā kaihaina

Signatories

Author

Maclean Grindell - Policy Analyst, Community & Social POlicy

Authorisers

Kataraina Maki - GM - Community & Social Policy

Louise Mason - GM Local Board Services

Nina Siers - Relationship Manager

Franklin Local Board

17 September 2019

Approval for two new road names at 247, 251 and 283 Trig Road, Whitford (Turanga Farm)

File No.: CP2019/16665

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Franklin Local Board to name two new private roads, both being a commonly owned access lot, created by way of a subdivision development at 247, 251 & 283 Trig Road, Whitford (Turanga Farm).

Whakarāpopototanga matua

Executive summary

2. Auckland Council has road naming guidelines that set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3. On behalf of the developer and applicant, Turanga Farm Ltd, agent CivilPlan Consultants has proposed the following names for consideration by the local board:

Table 1: Turanga Farm Proposed Road Names
Accessway 1 Proposed Road Names
Applicant Preferred name	Te Kainga	Way
Accessway 2 Proposed Road Names
Applicant Preferred name	Kauri Bush	Rise
Pool of Alternative Names:
These alternative names can be used for either of the two accessways above.	Toitu	Way
	Taiao	Way
	Kauri Park	Rise

4. Any of the five proposed road name options would be acceptable for the local board to approve for use in this location, having been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. All technical standards are met, and the names are not duplicated anywhere else in the region. Mana Whenua were also consulted. Therefore, it is for the local board to decide upon the thematic suitability of the names within the local context.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) approve two names for the following new roads at 247, 251 & 283 Trig Road, Whitford (Turanga Farm), in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60081439 (legacy reference: MC_41439) and SUB60298436):

I. Accessway 1: (local board to insert chosen name)

II. Accessway 2: (local board to insert chosen name)

Horopaki

Context

5. Resource consent BUN60081439 (legacy reference: MC_41439) & SUB60298436 was issued in June 2013 for the construction of twenty residential freehold units and two commonly owned access lots (COALs).

6. In accordance with the National Addressing Standards for road naming (the AS/NZS 4819-2011 standard), the COALs require road names because they serve more than 5 lots.

7. Site and location plans of the development can be found in Attachments A and B respectively.

Tātaritanga me ngā tohutohu

Analysis and advice

8. The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

9. Auckland Council’s road naming criteria typically require that road names reflect one of the following local themes, with the use of Maori names being actively encouraged:

· a historical or ancestral linkage to an area;

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

10. The applicant has proposed two names (‘Kauri Bush Rise’ and ‘Kauri Park Rise’) which are similar in spelling and pronunciation to each other. Although the names are acceptable for use and are not duplicates in the Auckland Region, it is recommended that the Franklin Local Board should only approve one of these names. The approval of both names could cause confusion for users, including emergency services.

11. The Applicant’s proposed names and meanings are set out in the table below:

Table 2: Turanga Farm Preferred and first alternative Names and Meaning
Road number	Proposed Name	Meaning
Accessway 1	Te Kainga Way (Applicant Preferred)	Maori word meaning: (noun) home, address, residence, village, settlement, habitation, habitat, and dwelling.
Accessway 2	Kauri Bush Rise (Applicant Preferred)	There are many kauri trees in view from this accessway. Note: This name should not be approved in conjunction with ‘Kauri Park Rise’.

12. The Applicant has also provided a pool of names that can be use as alternatives at 247 & 283 Trig Road, Whitford.

Table 3: Turanga Farm Pool of Alternative Names
Pool of alternatives	Meaning (as described by applicant)
Toitu Way	Maori word meaning: (verb) to be sustainable. The development has been designed as an ‘eco-hamlet’. This concept is about developing the land as a “permaculture paradise” with a balance of trees and pasture, regenerating native bush, orchards, ponds, and woodlots. It is very important to the future residents of the hamlet that ‘green engineering’ principles be adopted and that the environment impact be kept to an absolute minimum.
Taiao Way	Maori word meaning: (noun) environment, natural world, nature
Kauri Park Rise	There are many kauri trees in view from this accessway. Note: This name should not be approved in conjunction with ‘Kauri Bush Rise’.

13. Assessment: The names proposed by the Applicant have been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. All technical standards are met, and the names are not duplicated anywhere else in the region, therefore it is up to the local board to decide upon the thematic suitability of the names within the local context.

14. Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable and not duplicated elsewhere in the region.

15. Road type: ‘Way’ and ‘Rise’ are acceptable road types for the new private roads, suiting the form and layout of the roads, as per the Auckland Council Road Naming Guidelines.

16. Iwi Consultation: All relevant local iwi were contacted (via email) and invited to comment. Only Ngati Paoa Trust Board responded, commenting that they had no objections to the applicant’s names.

17. No other iwi provided responses or comments. It is therefore implied that no iwi were opposed to the use of any of the proposed names in this location for the two private roads.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. The decision sought for this report has no identified impacts on other parts of the council group. The views of council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

20. The review sought from the Franklin Local Board on this report is linked to the Auckland Plan Outcome “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity. Three Maori road name options have been proposed.

Ngā ritenga ā-pūtea

Financial implications

21. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

22. There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

23. Approved road names are notified to Land Information New Zealand which records them on its New Zealand wide land information database which includes street addresses issued by councils.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A - Site Plan	135
b ⇩	Attachment B - Location Plan	137

Ngā kaihaina

Signatories

Author

Elizabeth Salter - Subdivision Technical Officer

Authorisers

Trevor Cullen - Team Leader Subdivision

Nina Siers - Relationship Manager

Franklin Local Board

17 September 2019

New road names in the subdivision at 102–110 McNicol Road, Clevedon by Roscommon Properties Limited.

File No.: CP2019/16661

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Franklin Local Board to name a new private road to be created in a subdivision at 102–110 McNicol Road, Clevedon by Roscommon Properties Limited.

Whakarāpopototanga matua

Executive summary

3. The applicants, Roscommon Properties Limited, have submitted the following names for consideration for a new road name at 102–110 McNicol Road, Clevedon:

Preferred	Rossburn	Lane
Alternative	Awa	Lane

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) approve ‘Rossburn Lane’ for the new road name in the subdivision at 102–110 McNicol Road, Clevedon in accordance with section 319(1)(j) of the Local Government Act 1974.

Horopaki

Context

4. The subdivision at 102–110 McNicol Road, Clevedon (SUB60321611) will create eight lots (Lots 1-7 & 9) and one common access lot (Lot 8). The common access lot will serve eight lots (Lots 1–7 & 9).

5. The road is required to be named in accordance with the national addressing standard as it serves more than 5 lots.

Tātaritanga me ngā tohutohu

Analysis and advice

6. Auckland Council’s road naming criteria typically require that road names reflect:

· A historical or ancestral linkage to an area;

· A particular landscape, environment or biodiversity theme or feature; or

· An existing (or introduced) thematic identity in the area.

· The use of Māori road names is actively encouraged

7. The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the local board’s approval.

8. The applicant has proposed the following names for consideration.

Proposed Road Name

Meaning

Rossburn Lane (preferred)

This name links back to the Ross family who are well known local identities and owned and farmed this property and a large block of land surrounding it before it was later subdivided. The Ross farm was named ‘Rossburn’ with ‘burn’ being a term for a watercourse and referring to the various streams that are a feature in the local topography.

Awa Lane

(alternative)

‘Awa’ is a Maori word for river, stream or creek. The eastern boundaries of the property are formed by the banks of the Okauanga Creek and an unnamed watercourse passes centrally through the property feeding into a series of ponds which have either been planted and enhanced by the consent holder or will be planted and protected by a land covenant as part of the new subdivision.

9. Land Information New Zealand has confirmed that these names are acceptable to use although pointed out that there is an Awa Street in Otahuhu.

10. The proposed suffix of ‘Lane’ is deemed acceptable as it accurately describes the characteristics of the road.

11. The names proposed by the applicant are deemed to meet the road naming guidelines.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

12. The decision sought for this report has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

13. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

14. The applicant has consulted with local iwi and no responses have been received.

Ngā ritenga ā-pūtea

Financial implications

15. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road name.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

16. There are no significant risks to council as road naming is a routine part of the subdivision development process with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

17. Approved road names are notified to Land Information New Zealand which records them on its New Zealand wide land information database which includes street addresses issued by councils.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A - Site locality plan	143
b ⇩	Attachment B - Survey Plan	145

Ngā kaihaina

Signatories

Author

Lesley Wood – Subdivision Advisor - South

Authorisers

Trevor Cullen - Team Leader Subdivision

Nina Siers - Relationship Manager

Franklin Local Board

17 September 2019

New road name in the subdivisions at 617D Runciman Road, Drury by Stuart Sydney Chisnall.

File No.: CP2019/16657

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Franklin Local Board for the road naming of an existing private way that will serve new lots to be created in the subdivision of 617D Runciman Road, Drury by Stuart Sydney Chisnall.

Whakarāpopototanga matua

Executive summary

3. The Applicant, Stuart Sydney Chisnall has submitted the following names for consideration for the existing private way at 617D Runciman Road, Drury:

Table 1: Orepunga Farm Proposed Road Names
Proposed Road Names
Preferred name	Amberfields	Way
First alternative	Runciman	Place
Second alternative	Fields	Lane

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) approve the new road name ‘Amberfields Way’ for the existing private way in the subdivisions of 617A, 617B and 617D Runciman Road, Drury in accordance with section 319(1)(j) of the Local Government Act 1974.

Horopaki

Context

4. The subdivision of 617D Runciman Road, Drury will result in the creation of one additional lot to be served by the existing private way, which already serves 5 lots.

5. The private way is required to be named in accordance with the national addressing standard as it serves more than 5 lots.

6. Subdivisions are also proposed at 617A and 617B Runciman Road, Drury and they will benefit from this road naming proposal. These two subdivisions will create an additional three lots.

7. The name ‘Amberfields’ is on an existing feature wall at the entrance to the private way.

Tātaritanga me ngā tohutohu

Analysis and advice

8. Auckland Council’s road naming criteria typically require that road names reflect:

· A historical or ancestral linkage to an area;

· A particular landscape, environment or biodiversity theme or feature; or

· An existing (or introduced) thematic identity in the area

· The use of Māori road names is actively encouraged

9. The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the local board’s approval.

10. The Applicant has consulted with all other existing users of the private way at 617A – 617E Runciman Road and has their agreement to propose the following names for consideration for the existing private way.

Private Way One Preference	Proposed New Road Name	Meaning
Preferred Name	Amberfields Way	This name is already on the entry statement to the subdivision at the entrance to the private way so it is the preferred road name. (Refer photograph Appendix C)
First Alternative	Runciman Place	The reasoning for this name is that Runciman is the name of the area as well as the name of the road that the private way is located off. LINZ has advised this name is not suitable as the name Runciman is already in use.
Second Alternative	Fields Lane	This name utilises part of the existing name on the wall at the entrance to the private way. LINZ has advised this name is not suitable as Fields Road already exists in Manurewa.

11. Land Information New Zealand has confirmed that only Amberfields Way is acceptable to use as there are other instances of the names ‘Runciman’ and ‘Fields’ within the Auckland region.

12. The proposed suffix of ‘Way’ or ‘Lane’ is deemed acceptable as it accurately describes the characteristics of the road and elevation of the land.

13. The name proposed by the Applicants is deemed to meet the road naming guidelines.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14. The decision sought for this report has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori

Māori impact statement

16. The applicant has consulted with local iwi and no response was received.

Ngā ritenga ā-pūtea

Financial implications

17. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road name.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

18. There are no significant risks to council as road naming is a routine part of the subdivision development process with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

19. Approved road names are notified to Land Information New Zealand which records them on its New Zealand wide land information database which includes street addresses issued by councils.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A - Site locality plan	151
b ⇩	Attachment B - Scheme Plan	153
c ⇩	Attachment C - Photograph of existing name	155

Ngā kaihaina

Signatories

Author

Lesley Wood – Subdivision Advisor - South

Authorisers

Trevor Cullen - Team Leader Subdivision

Nina Siers - Relationship Manager

Franklin Local Board

17 September 2019

ATEED six monthly report to the Franklin Local Board - September 2019

File No.: CP2019/16825

Te take mō te pūrongo

Purpose of the report

1. This report provides the Franklin Local Board with highlights of ATEED’s activities in the Franklin Local Board area as well as ATEED’s regional activities for the six months 1 January to 30 June 2019.

2. This report should be read in conjunction with ATEED’s Quarter 3 report to Auckland Council (available at www.aucklandnz.com) and the forthcoming Quarter 4 report to the Auckland Council CCO Finance and Performance Committee (available 17 September). Although these reports focus primarily on the breadth of ATEED’s work at a regional level, much of the work highlighted has significant local impact.

Whakarāpopototanga matua

Executive summary

3. This report provides the Franklin Local Board with relevant information on the following ATEED activities:

· Locally driven initiatives: Supporting the Franklin tourism sector, co-ordination of the Franklin skills network, Hunua trail, Young Enterprise Scheme

· Supporting local business growth

· Filming activity

· Youth employment pathways

· Youth connections

· Offshore talent attraction

· Destination management and marketing

· Delivered, funded and facilitated events

4. Further detail on these activities is listed under Analysis and advice.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) receive ATEED’s update to the Franklin Local Board – September 2019.

Horopaki

Context

5. ATEED has two areas of focus:

Economic Development – including business support, business attraction and investment, local economic development, trade and industry development, skills employment and talent and innovation and entrepreneurship.

Destination - supporting sustainable growth of the visitor economy with a focus on destination marketing and management, major events, business events (meetings and conventions) and international student attraction and retention.

6. These two portfolios also share a common platform relating to the promotion of the city globally to ensure that Auckland competes effectively with other mid-tier high quality of life cities.

7. ATEED works with local boards, Council and CCOs to support decision-making on local economic growth and facilitates or co-ordinates the delivery of local economic development activity. ATEED ensures that the regional activities that ATEED leads or delivers are fully leveraged to support local economic growth and employment.

8. In addition, ATEED’s dedicated Local Economic Development (LED) team works with local boards who allocate locally driven initiatives (LDI) budget to economic development activities. The LED team delivers a range of services such as the development of proposals, including feasibility studies that enable local boards to directly fund or otherwise advocate for the implementation of local initiatives.

9. ATEED delivers its services at the local level through business hubs based in the north, west and south of the region, as well as its central office at 167B Victoria Street West.

10. Additional information about ATEED’s role and activities can be found at www.aucklandnz.com/ateed

Tātaritanga me ngā tohutohu

Analysis and advice

11. As at 30 June^{^[1]}, 3303 businesses had been through an ATEED intervention or programme. Of these, 72 businesses were in the Franklin Local Board area – 25 businesses went through Destination-related programmes and 47 businesses went through Economic Development-related programmes.

Economic Development

Locally Driven Initiatives:

12. Supporting the Franklin tourism sector: A proposal to act upon recommendations of the motorcaravan research and the Hunua Tourism Audit was put forward in a memo to the local board in Q3. The Franklin Tourism Group prepared a proposal detailing what the group would deliver with any additional support. Delays with the Governing Body approval for the Hunua Trail project have had knock-on implications for implementing recommendations of the Hunua Tourism Audit, and it was therefore recommended in Q4 that this project be deferred.

13. Co-ordination of the Franklin skills network: The local board approved the reallocation of this funding to support the Hunua Trail project (SharePoint ID 1375). Delays with the Governing Body approval for the Hunua Trail project have had knock-on implications, and it was therefore recommended in Q4 that this project be deferred.

14. Hunua trail: During Q3, a contractor was appointed to work until June 2019 in order to establish the Trust, project plan and assist with the appointment of a Trail Manager. The contractor completed the works budgeted for under this line item during Q4. Work continued under funds reallocated from #1782.

15. Young Enterprise Scheme: The Auckland Chamber of Commerce has delivered the Lion Foundation Young Enterprise Scheme (YES) since January 2018. ATEED maintains a strategic role. The Chamber invoiced for funds during Q3 and payment was subsequently made. During the period, there were 58 schools participating in the Auckland YES programme, representing 1376 students completing the programme. Pukekohe High School and Wesley College are the two schools from the Franklin Local Board area participating in the YES programme.

Supporting Local Business Growth

17. This area is serviced by the Business and Enterprise team in the South hub, based at Te Haa o Manukau. The team comprises of two Business and Innovation Advisors and administration support. The role of this team is to support the growth of Auckland’s key internationally competitive sectors and to support to provide quality jobs.

18. A key programme in achieving this is central government’s Regional Business Partnership Network (RBPN). This is delivered by ATEED’s nine Business and Innovation Advisors (BIA), whose role is to connect local businesses to resources, experts and services in innovation, R&D, business growth and management.

19. ATEED’s BIAs engage 1:1 with businesses through a discovery meeting to understand their challenges, gather key data, and provide connections / recommendations via an action plan.

20. Where businesses qualify (meet the programme criteria and/or align to ATEED’s purpose as defined in the SOI) the advisors facilitate government support to qualifying businesses, in the form of:

· Callaghan Innovation R&D grants (including Getting Started, project and student grants (https://www.callaghaninnovation.govt.nz/grants)

· Callaghan Innovation subsidised innovation programmes

(https://www.callaghaninnovation.govt.nz/innovation-skills)

· RBPN business capability vouchers (NZTE), where the business owner may be issued co-funding up to $5,000 per annum for business training via registered service providers. Voucher co-funding is prioritised to businesses accessing this service for the first time, in order to encourage more businesses to engage with experts to assist their management and growth.

· NZTE services such as Export Essentials https://workshop.exportessentials.nz/register/)

· Referrals to NZ Business Mentors via The Chamber of Commerce.

21. During the reporting period, ATEED Business and Innovation Advisors met with 20 businesses in the Franklin Local Board area, one for innovation advice and services and 19 for business growth and capability advice and services (four were returning clients). From these engagements:

· Twelve RBPN vouchers were issued to assist with business capability training

· Four connections were made to Callaghan Innovation services and programmes

· Four referrals were made to Business Mentors New Zealand

· Two connections were made to ATEED staff and programmes

· More than 60 connections were made to other businesses or programmes.

Other support for new businesses

22. During the period, ATEED also ran workshops and events aimed at establishing or growing a new business and building capability. Seven people from the Franklin Local Board area attended an event below:

· Starting off Right workshop – 2

· Business clinic – 5.

Filming activity within the Franklin Local Board area

23. ATEED’s Screen Auckland team provides film facilitation services as part of ATEED’s support for the screen and digital sector of Auckland’s economy. Screen Auckland facilitates, processes and issues film permits for filming activity in public open space. This activity supports local businesses and employment, as well as providing a revenue stream to local boards for the use of local parks.

24. Between 1 January and 30 June 2019, 305 film permits were issued in the Auckland region across 379 locations and 404 days of filming. Of these, 12 permits issued in the Franklin Local Board area, including for feature film, Only Cloud Knows. The Franklin Local Board area’s share of film permit revenue was $1,434.78 for the period (total for all boards combined was $51,191.30).

25. On average, 37 crew work on each shoot day. This does not reflect filming that also takes place in studios, private property or low impact activity that wouldn’t have required a permit. During the period, 81 permits were issued for TV commercials (TVC), making up 27 per cent of permits issued. A quarter of the TVC permits were destined for an international market.

26. Auckland is becoming a popular destination for international television networks to pilot an episode of a new TV series to allow them to gauge if a series will be successful. Permits were issued for locations across the Auckland region earlier this year for two new US pilots.

Youth employment pathways

27. The Go with Tourism campaign was successfully launched on 5 April, attracting 170 employers and more than 700 youth by year-end. The campaign is designed to shift perceptions many young people have about careers in tourism and address the skills gap in the industry.

28. ATEED delivered the Future Ready Summit on 26 June at the Vodafone Events Centre in Manukau. Approximately 250 employers, 40 young people and 20 speakers (eight under the age of 24). The Youth Employer Pledge partners were the primary audience. The Future Ready Auckland: Driving economic development through technology and transformation insights paper was also released, attracting strong media attention - including a lead story on Radio NZ Nine to Noon. The research aims to better understand Auckland’s future skill needs, including future growth sectors. ATEED is currently working with pledge partners to harness the network, with a focus on south and west Auckland now that Youth Connections has transferred to The Southern Initiative.

Local Jobs and Skills Hubs

29. ATEED is the regional partner for the network of Auckland Jobs and Skills Hubs. These multi-agency hubs support employers at developments where there is a high and sustained demand for local labour and skills development. The Auckland network includes Ara (Auckland Airport development), City Centre and Tāmaki hubs. As at 30 June, 377 people had been placed into employment via the ATEED-facilitated CBD hub, 1,914 training outcomes were delivered, and 11 apprenticeships were facilitated. About 36 per cent of those employed are Māori, against a target of 40 per cent. ATEED has developed a school engagement pilot programme with interested employers and schools aimed at engaging students with career opportunities in the construction and infrastructure sector. ATEED also provided funding to a Progressive Employment Programme for at-risk youth, supporting cadet training and developing youth-ready capability within businesses working on the City Rail Link. The City Centre hub is a training partner for this programme.

Offshore talent attraction

30. The Auckland. We’re Hiring campaign ran from January to March 2019. The campaign is designed to attract high-skilled offshore construction and technology talent to Auckland. The campaign resulted in 2295 job applications.

Destination

Regional destination management and marketing activity

31. The Elemental AKL winter festival website went live on 29 April. The festival ran from 1-31 July and is developed to promote sustainable tourism growth by encouraging visitation more evenly throughout the year, and dispersing visitors across the region. The programme included more than 60 free and ticketed events across the themes of light, food, entertainment, and culture. Elemental Feast went live on 4 June, with 120 restaurants participating in plating up unique festival dishes using ingredients sourced from the Auckland region and inspired by the elements.

32. The Short Break campaign, aimed at leisure travellers on Australia’s eastern seaboard, ran during Q3 and Q4. There were three bursts of the campaign, focused on themes of nature, food and wine, and ultimate things to do in Auckland featuring different parts of the region. As part of the campaign, ATEED hosted news.com.au and lifestyle.com.au in Auckland, showcasing the city’s unique offering that is promoted in the campaign. News.com.au has a reach of six million and will produce a dedicated feature on Auckland as well as share one article on Facebook with their 1.1m followers. Lifestyle.com.au has a reach of 1.2m unique viewers and will produce two dedicated online features.

Delivered, funded and facilitated events

33. During the period, ATEED delivered the 2019 Auckland Lantern Festival at the Auckland Domain. Customer satisfaction was 89 per cent, an increase of nine per cent compared to the previous year. Some key findings from the customer survey found that respondents were very positive about what the event meant for the city, with 96 per cent of respondents agreeing that Auckland Council should continue to support events like the Lantern Festival and 94 per cent saying that the event brought people from different ethnic and cultural groups together (compared to 95 per cent and 91 per cent respectively in the previous year). The Auckland Lantern Festival’s sustainability objectives through the Cultural Festivals Strategy resulted in 62 per cent of waste being diverted from landfill. This has nearly doubled in two years, with the diversion being 34 per cent in 2017.

34. Given the need to prioritise police resourcing following the events in Christchurch on 15 March, the 2019 Pasifika festival, which was due to run on 23 and 24 March, was cancelled. Although the festival would have been an opportunity to bring Auckland’s communities together at a time of national mourning, given the unprecedented nature of what happened and after discussions with the New Zealand Police, it was agreed that Police must prioritise resourcing to ensure the safety of communities across the city.

35. During the period, residents of the Franklin Local Board area were also able to enjoy events funded or facilitated by ATEED across the Auckland region, including the ASB Classic, Splore Music and Arts Festival, Sculpture on the Gulf, the New Zealand Comedy Festival, the Auckland Writers Festival, the Auckland Art Fair, Warhorse, and Auckland Wine Week.

36. A full schedule of major events is available on ATEED’s website, aucklandnz.com

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

37. ATEED assesses and manages our initiatives on a case-by-case basis and engages with the Council group where required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

38. Local Board views are not sought for the purposes of this report. Local Board views were sought for some of the initiatives described in this report.

Tauākī whakaaweawe Māori

Māori impact statement

39. The proposed decision to receive the six-monthly report has no impact on Māori. ATEED assesses and responds to any impact that our initiatives may have on Māori on a case-by-case basis.

Ngā ritenga ā-pūtea

Financial implications

40. The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

41. The proposed decision to receive the six-monthly report has no risk. ATEED assesses and manages any risk associated with our initiatives on a case-by-case basis

Ngā koringa ā-muri

Next steps

42. ATEED will provide the next six-monthly report to the Local Board in February 2020 and will cover the period 1 July to 31 December 2019.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Samantha-Jane Miranda, Operational Strategy Advisor (ATEED)

Authorisers

Qianita Khan, Manager Operational Strategy and Planning (ATEED)

Nina Siers - Relationship Manager

Franklin Local Board

17 September 2019

Temporary arrangements for urgent decisions and staff delegations during the election period

File No.: CP2019/16366

Te take mō te pūrongo

Purpose of the report

1. To seek approval for temporary arrangements during the election period for:

· urgent decisions

· decisions made by staff under delegated authority from the local board that require consultation with local board members under delegation protocols.

Whakarāpopototanga matua

Executive summary

2. Between the last local board business meeting of the current electoral term, and the first business meeting of the new term, decisions may be needed on urgent matters or routine business as usual that cannot wait until the incoming local board’s first business meeting in the new electoral term.

3. Current elected members remain in office until the new members’ term of office commences, which is the day after the declaration of election results. The declaration will be publicly notified on 21 October 2019, with the term of office of current members ending and the term of office of new members commencing on 22 October 2019. The new members cannot act as members of the local board until they have made their statutory declaration at the inaugural local board meeting.

4. As for each of the previous terms, temporary arrangements are needed for urgent decisions of the local board, and decisions made by staff under existing delegated authority.

5. All local boards have made a general delegation to the Chief Executive, subject to a requirement to comply with delegation protocols approved by the local board, which require, amongst other matters, staff to consult with local board portfolio holders on certain matters. Where there is no nominated portfolio holder, staff consult with the chair. After the election, there will be no local board portfolio holders or chairs to consult until new arrangements are made in the new term.

6. As a temporary measure, approval is sought from the local board to allow staff to continue to process business as usual decisions that cannot wait until the local board’s first business meeting, without consulting with the nominated portfolio holder or local board chair. Staff will consult with the local board chair following the inaugural meeting until new arrangements are made at the first business meeting in the term.

7. Appointments made by the local board to external bodies will cease on the date of the election. New appointments will need to be made by the local board in the new term.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) utilise the board’s existing urgent decision-making process between the final local board business meeting and the commencement of the term of office of new local board members] OR [delegate to the chair and deputy chair the power to make, on behalf of the local board, urgent decisions that may be needed between the final local board business meeting and the commencement of the term of office of new local board members]

b) note that from the commencement of the term of office of new local board members until the inaugural meeting of the incoming local board, urgent decision-making will be undertaken by the Chief Executive under existing delegations

c) approve that staff, as a temporary measure, can make business as usual decisions under their existing delegated authority without requiring compliance with the requirement in the current delegation protocols to consult with the nominated portfolio holder (or chair where there is no portfolio holder in place), from 22 October 2019, noting that staff will consult with the chair following the inaugural meeting until new arrangements are made at the first business meeting in the new term

d) note that existing appointments by the local board to external bodies will cease at the election and new appointments will need to be made by the local board in the new term.

Horopaki

Context

8. Current elected members remain in office until the new members’ term of office commences, which is the day after the declaration of election results (Sections 115 and 116, Local Electoral Act 2001). The declaration will be publicly notified on 21 October 2019, with the term of office of current members ending and the term of office of new members commencing on 22 October 2019.

9. The new members cannot act as members of the local board until they have made their statutory declaration at the inaugural local board meeting (Clause 14, Schedule 7, Local Government Act 2002).

10. Following the last local board meeting of the current electoral term, decisions may be needed on urgent matters or routine business as usual that cannot wait until the incoming local board’s first business meeting in the new electoral term.

11. As with each of the previous electoral terms, temporary arrangements need to be made for:

· urgent decisions

· decisions made by staff under delegated authority from the local board that require consultation with local board members under delegation protocols.

Tātaritanga me ngā tohutohu

Analysis and advice

Urgent decisions

12. Between the last business meeting and the declaration of results on 21 October, current members are still in office, and can make urgent decisions if delegated to do so. If the board does not have an existing urgent decision-making process already in place, it is recommended that the board delegate to the chair and deputy chair the power to make urgent decisions on behalf of the local board during this period.

13. The urgent decision-making process enables the board to make decisions where it is not practical to call the full board together. The Local Government Act 2002 provides for local boards to delegate to committees, sub-committees, members of the local board or Auckland Council staff, any of its responsibilities, duties and powers, with some specific exceptions. This legislation enables the urgent decision-making process.

14. All requests for an urgent decision will be supported by a memo stating the nature of the issue, reason for urgency and what decisions or resolutions are required.

15. Board members that have delegated responsibilities, for example, delegations to provide feedback on notified resource consents, notified plan changes and notices of requirement, may continue to exercise those delegations until their term of office ends on 22 October (or earlier if the delegation was specified to end earlier).

16. Between the declaration of results and the inaugural meeting, the current members are no longer in office, the new members cannot act until they give their statutory declaration, and new chairs and deputies will not be in place. During this period, urgent decisions will be made by the Chief Executive under his existing delegated authority (which includes a financial cap).

Decisions made by staff under delegated authority

17. All local boards have made a delegation to the Chief Executive. The delegation is subject to a requirement to comply with delegation protocols approved by the local board. These delegation protocols require, amongst other things, staff to consult with nominated portfolio holders on certain issues. Where there is no nominated portfolio holder, staff consult with the local board chair.

18. The most common area requiring consultation is landowner consents relating to local parks. The portfolio holder can refer the matter to the local board for a decision.

19. Parks staff receive a large number of landowner consent requests each month that relate to local parks across Auckland. The majority of these need to be processed within 20 working days (or less), either to meet the applicant’s timeframes and provide good customer service, or to meet statutory timeframes associated with resource consents. Only a small number of landowner requests are referred by the portfolio holder to the local board for a decision.

20. Prior to the election, staff can continue to consult with portfolio holders as required by the delegation protocols (or chair where there is no portfolio holder). However, after the election, there will be no portfolio holders or chairs in place to consult with until new arrangements are made in the new term.

21. During this time, staff will need to continue to process routine business as usual matters, including routine requests from third parties for landowner approval such as commercial operator permits, temporary access requests and affected party approvals.

22. As a temporary measure, it is recommended that the local board allow staff to continue to process business as usual decisions that cannot wait until the local board’s first business meeting. This is irrespective of the requirements of the current delegation protocols to consult with the nominated portfolio holder on landowner consents. Staff will consult with the local board chair following the inaugural meeting until new arrangements are made at the first business meeting in the term.

Appointment to external bodies

23. Appointments made by the local board to external bodies will cease at the election, so local board members will not be able to attend meetings of their organisations as an Auckland Council representative from 22 October 2019, until new appointments are made in the new term. Staff will advise the affected external bodies accordingly.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24. The arrangements proposed in this report enable the council to process routine local matters during the election period. They apply only to local boards. The reduced political decision-making will be communicated to the wider council group.

25. The governing body has made its own arrangements to cover the election period, including delegating the power to make urgent decisions between the last governing body meeting of the term and the day the current term ends, to any two of the Mayor, Deputy Mayor and a chairperson of a committee of the whole. From the commencement of the term of office of the new members until the governing body’s inaugural meeting, the Chief Executive will carry out decision-making under his current delegations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26. This is a report to all local boards that proposes arrangements to enable the council to process routine local matters during the election period. This will enable the council to meet timeframes and provide good customer service.

Tauākī whakaaweawe Māori

Māori impact statement

27. A decision of this procedural nature is not considered to have specific implications for Māori, and the arrangements proposed in this report do not affect the Māori community differently to the rest of the community.

Ngā ritenga ā-pūtea

Financial implications

28. The decisions sought in this report are procedural and there are no significant financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29. There is a risk that unforeseen decisions will arise during this period, such as a decision that is politically significant or a decision that exceeds the Chief Executive’s financial delegations.

30. This risk has been mitigated by scheduling meetings as late as possible in the current term, and communicating to reporting staff that significant decisions should not be made during October 2019.

Ngā koringa ā-muri

Next steps

31. The decision of the local board will be communicated to senior staff so that they are aware of the arrangements for the month of October 2019.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Anna Bray - Policy and Planning Manager - Local Boards

Authorisers

Louise Mason - GM Local Board Services