Agenda of Governing Body - 26 September 2019

No.	Title	Page
a ⇩	Original report to the Audit and Risk Committee on 12 September 2019	11

Governing Body

26 September 2019

Auckland Unitary Plan (Operative in Part) – Request to make provisions at Okura operative

File No.: CP2019/17498

Te take mō te pūrongo

Purpose of the report

1. To make the provisions for the land at Okura covered by Environment Court appeals ENV-2016-AKL-000196 and ENV-2016-AKL-000211 operative in the Auckland Unitary Plan (Operative in Part). This is a procedural step that requires a decision by the Planning Committee or the Governing Body.

Whakarāpopototanga matua

Executive summary

2. Council decided not to accept Auckland Unitary Plan Independent Hearings Panel recommendations to urbanise land near Okura, with associated urban zonings and an amended Rural Urban Boundary location. This decision was appealed to the Environment Court by the landowners, and the Court subsequently declined the appeals. That decision of the Environment Court was then appealed to the High Court, but that appeal was subsequently withdrawn prior to being heard by the High Court.

3. Section 152 of the Local Government (Auckland Transitional Provisions) Act 2010 (LGATPA) deems those parts of the proposed Auckland Unitary Plan that are no longer under appeal to have been approved by the council under clause 17(1) of Schedule 1 of the Resource Management Act. As a result, all that remains is for council to publicly notify (under Section 160 of the LGATPA) the date on which the Auckland Unitary Plan provisions, that were under appeal at Okura, will become operative.

Ngā tūtohunga

Recommendation/s

That the Governing Body:

a) note that section 152 of the Local Government (Auckland Transitional Provisions) Act 2010 deems those parts of the Proposed Auckland Unitary Plan no longer under appeal to have been approved by the council under clause 17(1) of Schedule 1 of the Resource Management Act 1991.

b) request staff to publicly notify the provisions for the land at Okura covered by Environment Court appeals ENV-2016-AKL-000196 and ENV-2016-AKL-000211 as operative in accordance with clause 20(1) of Schedule 1 of the Resource Management Act.

Horopaki

Context

4. Two appeals to the Environment Court were lodged against the decision of council for the area adjacent to the Okura village, including the location of the Rural Urban Boundary, zoning, and management layers in the Auckland Unitary Plan (Operative in Part). These appeals were from Okura Holdings Limited, and Zhi Li, Jing Niu, and Weili Yang, as a result of council’s decision not to accept recommendations made by the Independent Hearings Panel in relation to this land.

5. The appellants sought comprehensive urbanisation of land to the east of Okura village, and reduced minimum site sizes for land to the west of Okura village. (Attachment A)

6. An Environment Court hearing was held between 18 and 29 September, and 1 to 3 November 2017. The decision of the Environment Court made on 5 June 2018 was to decline the appeals (thereby endorsing the council position).

7. Okura Holdings Limited filed a Notice of Appeal against the Environment Court decision with the High Court on 27 June 2018, stating that the Environment Court made 17 errors. However, the appellants have since issued a Notice of Discontinuance with the High Court on 25 March 2019 - in effect withdrawing their appeal. The High Court would normally confirm this withdrawal but no confirmation has been received.

Tātaritanga me ngā tohutohu

Analysis and advice

8. Staff received advice from legal counsel on 22 August 2019 that council can treat the High Court appeal as discontinued (withdrawn) from the date of the Discontinuance Notice, even though the High Court has not confirmed the withdrawal in writing.

9. Section 152 of the Local Government (Auckland Transitional Provisions) Act 2010 (LGATPA) deems those parts of the Proposed Auckland Unitary Plan that are no longer under appeal to have been approved by the council under clause 17(1) of Schedule 1 of the Resource Management Act 1991. As a result, all that remains is for council to publicly notify (under Section 160 of the LGATPA) the date on which the Auckland Unitary Plan provisions, that were under appeal at Okura, will become operative.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

10. The council group, including Auckland Transport and Watercare Services Limited, will not be adversely affected by making this part of the Auckland Unitary Plan operative as new and/or upgraded infrastructure will not be required, with the land in question remaining as Rural - Countryside Living.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

11. The Hibiscus and Bays Local Board was engaged during the preparation of the Proposed Auckland Unitary Plan and gave its view on a preferred planning approach for the land covered by these appeals. The notified zoning and Rural Urban Boundary location in this area, the appeals against which were declined by the Environment Court, aligns with the views of the Local Board.

12. Local Board views were not sought for this report as publicly notifying the date that the relevant provisions will become operative is a procedural matter.

Tauākī whakaaweawe Māori

Māori impact statement

13. Impacts on Māori have been considered throughout the process of developing and hearing the Auckland Unitary Plan (Operative in Part). The final step in making the planning provisions, which were under appeal in this instance, operative in the Auckland Unitary Plan (Operative in Part) is a procedural matter, and therefore does not have any particular impact on Māori.

Ngā ritenga ā-pūtea

Financial implications

14. There are no financial implications associated with making the Auckland Unitary Plan provisions that were under appeal operative.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

15. There are no risks associated with making the plan provisions that were under appeal operative.

Ngā koringa ā-muri

Next steps

16. The final step in making the plan provisions operative for land at Okura is to publicly notify the date on which it will become operative, and to update the Auckland Unitary Plan (Operative in Part). This report requests the appropriate staff to undertake this action.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Okura Zoning Map	27

Ngā kaihaina

Signatories

Author

Austin Fox - Principal Planner

Authorisers

John Duguid - General Manager - Plans and Places

Stephen Town - Chief Executive

Governing Body

26 September 2019

Recommendation from Appointments, Performance Review and Value for Money Committee - Legal and Risk Review

File No.: CP2019/16118

Te take mō te pūrongo

Purpose of the report

1. To consider the recommendation from the Appointments, Performance Review and Value for Money Committee regarding the Legal and Risk Value for Money Review 2019 report.

Whakarāpopototanga matua

Executive summary

2. At its meeting on 5 September 2019, the Appointments, Performance Review and Value for Money Committee resolved as follows:

“Resolution number APP/2019/63

MOVED by Mayor P Goff, seconded by Cr D Simpson:

That the Appointments, Performance Review and Value for Money Committee:

a) agree to recommend to the Governing Body that the council’s chief executive collaborates with the chief executives of the council-controlled organisations to:

i) develop and implement a group assessment of risk by:

A) developing a framework for combining the same or similar risks identified by each organisation into a cumulative group risk

B) determining the most effective way to treat cumulative risk – either as a group or as individual organisations – and whether a portion of the risk should be insured

C) reporting the cumulative group risk to the Audit and Risk Committee on a quarterly basis

ii) build a business case to improve legal operational efficiency

A) determining and understanding the current gaps impacting efficiency

B) identifying and evaluating a range of options (largely technology) which will close the identified gaps and complete the approved business case

iii) adopt a more strategic approach to insurance

A) understanding the risks the group faces and the strength of the group balance sheet to manage that risk

B) assessing current insurance cover against our risk profile to:

1) purchase insurance only when events have potential to materially and adversely impact council’s credit rating

2) insure key assets that materially affect service delivery and the group balance sheet

3) apply meaningful deductibles consistent with balance sheet capacity ($52 billion in assets) and risk appetite.

3. The original report to the Appointments, Performance Review and Value for Money Committee can be found on the Auckland Council website at the following link:

Original Legal and Risk Value for Money Report

Ngā tūtohunga

Recommendation/s

That the Governing Body:

a) agree that the council’s chief executive collaborates with the chief executives of the council-controlled organisations to:

i) develop and implement a group assessment of risk by:

A) developing a framework for combining the same or similar risks identified by each organisation into a cumulative group risk

B) determining the most effective way to treat cumulative risk – either as a group or as individual organisations – and whether a portion of the risk should be insured

C) reporting the cumulative group risk to the Audit and Risk Committee on a quarterly basis

ii) build a business case to improve legal operational efficiency

A) determining and understanding the current gaps impacting efficiency

B) identifying and evaluating a range of options (largely technology) which will close the identified gaps and complete the approved business case

iii) adopt a more strategic approach to insurance

A) understanding the risks the group faces and the strength of the group balance sheet to manage that risk

B) assessing current insurance cover against our risk profile to:

1) purchase insurance only when events have potential to materially and adversely impact council’s credit rating

2) insure key assets that materially affect service delivery and the group balance sheet

3) apply meaningful deductibles consistent with balance sheet capacity ($52 billion in assets) and risk appetite.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	Sarndra O'Toole - Team Leader Governance Advisors
Authoriser	Stephen Town - Chief Executive

No.	Title	Page
a ⇩	Memorandum - Value for Money Programme	33
b ⇩	Value for Money programme - end of council term status and review	37

Preparation of the Auckland Council Annual Report 2018/2019 and the Auckland Council Summary Annual Report 2018/2019

File No.: CP2019/17299

Te take mō te pūrongo

Purpose of the report

1. To inform the members of the basis for preparation of the draft Auckland Council Annual Report 2018/2019 and the draft Auckland Council Summary Annual Report 2018/2019 (annual reports) and the process followed.

2. To provide transparency over the annual reports, both of which will be presented in the confidential section of this meeting.

Whakarāpopototanga matua

Executive summary

3. The Local Government Act 2002 requires Auckland Council to prepare and adopt an annual report and a summary of the annual report each year.

4. The draft annual reports covering the year to 30 June 2019 have been prepared by Auckland Council staff and audited by Audit New Zealand on behalf of the Deputy Auditor-General.

5. The draft annual reports compare and comment on the performance of the Auckland Council and the Auckland Council group against the budgets and operating targets set in year one of the amended 10-Year Budget 2018-2028.

6. At its meeting on 12 September 2019, the Audit and Risk Committee reviewed the draft annual reports and the preparation processes and recommended the annual reports for adoption by the Governing Body (Attachment A).

7. At its meeting on 17 September, the Finance and Performance Committee reviewed and confirmed that the draft annual reports fairly reflected the financial and operating performance of the group and recommended them for adoption by the Governing Body (Attachment B).

8. All matters raised by the Audit and Risk Committee and the Finance and Performance Committee in relation to the draft annual report content have been resolved.

9. There are no significant outstanding audit or process issues relating to the annual reports.

Ngā tūtohunga

Recommendation/s

That the Governing Body:

a) note the confirmation by the Audit and Risk Committee that the audit process in respect of the draft Auckland Council Annual Report 2018/2019 and the draft Auckland Council Summary Annual Report 2018/2019 has been completed satisfactorily

b) note the draft Auckland Council Annual Report 2018/2019 and the draft Auckland Council Summary Annual Report 2018/2019 will be discussed in the confidential section of this meeting.

Horopaki

Context

10. Section 98 of the Local Government Act 2002 requires Auckland Council to prepare, adopt and publish an annual report and a summary annual report within 4 months following the financial year end.

11. As an issuer of debt on the New Zealand Exchange (NZX), Auckland Council is subject to the NZX listing rules. This requires the release of unaudited group primary financial statements and commentary on changes from the prior year, within 60 days of the financial year end. In addition, the NZX listing rules require the audited annual report to be released no later than 3 months from the financial year end.

12. The draft annual reports detail the activities and performance of the Auckland Council Group. It includes performance results for the council against planned levels of performance set in year one of the amended 10-year Budget 2018-2028. The summary annual report presents the major matters dealt with in the annual report.

13. The draft annual reports cover all activities of the council, council-controlled organisations, subsidiaries, joint ventures and associated entities.

14. The draft annual reports consist of three separate volumes and a summary:

· Volume 1: Overview and service performance

· Volume 2: Local boards

· Volume 3: Financial statements

· Summary annual report

15. The draft annual reports have been audited by Audit New Zealand on behalf of the Deputy Auditor-General.

Tātaritanga me ngā tohutohu

Analysis and advice

Finalisation and approval process

16. The unaudited Auckland Council Group 2018/2019 primary financial statements and commentary were released via the NZX on 29 August 2019 following recommendations and approvals by the Audit and Risk Committee, the Finance and Performance Committee chair and deputy chair under delegation, the chief executive and the mayor.

17. Following the preliminary NZX release, the annual reports and the audit have been completed.

18. On 12 September 2019 the Audit and Risk Committee reviewed the draft annual reports, as well as the council’s process and controls undertaken to prepare them. The committee received feedback on the audit from Audit New Zealand and the Deputy Auditor-General and made a recommendation for adoption of the draft annual reports (Attachment A).

19. On 17 September 2019 the Finance and Performance Committee noted the recommendation from the Audit and Risk Committee relating to the draft annual reports. The Finance and Performance Committee reviewed and confirmed that the draft annual reports fairly reflected the financial and operating performance, financial position and cash flows of the group (Attachment B).

20. Since these meetings, the draft annual reports have undergone final editing and review by council staff and Audit New Zealand.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21. The draft annual reports reflect the results of the group for the year ended 30 June 2019. The council-controlled organisations are involved in the preparation of this information.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22. The draft annual report Volume 2: Local Boards, includes a section featuring the achievements in each local board area. Local boards were engaged to collect and review this information and each chair has prepared a message which is included in their respective report.

Tauākī whakaaweawe Māori

Māori impact statement

23. The draft annual reports cover all aspects of the group’s governance and public accountability. This includes information on the group’s contribution to outcomes for Māori, the role of the Independent Māori Statutory Board and the council’s Te Waka Angamua - Māori Strategy and Relations department.

Ngā ritenga ā-pūtea

Financial implications

24. There are no financial implications directly arising from the information contained in the report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25. The following risks and mitigations have been identified:

Risk	Mitigation
*Breach of confidentiality*
The information contained within the annual reports may be released to the public prior to its release to the NZX.	· All Auckland Council, CCO and Ports of Auckland Limited (POAL) employees who are involved in the preparation and review of the annual reports have been briefed on confidentiality requirements, and the timing of release of information that is included in the annual reports.
*Events subsequent to balance date may not be disclosed*
Significant events may occur between the balance date and approval date and might not be known to the preparers of the annual report, thus go undisclosed.	· The group financial controller has formally requested council management, CCOs and POAL confirm whether there are any events subsequent to balance date which might require disclosure. · CCO and POAL statutory financial statements have been reviewed for disclosure of subsequent events.
*Delay in issue of audit report*
There may be a delay in issuing of the audit report due to unresolved audit matters. At the time of writing this report we were awaiting clearance on various final changes to the financial statements and annual report wording.	The council’s Financial Control and Corporate & Local Board Performance units have been working with Audit New Zealand to address technical issues early, however some matters cannot be cleared by Audit New Zealand until they have audited the relevant information.

Ngā koringa ā-muri

Next steps

26. Following adoption by the Governing Body, and the issue of the audit opinion by the Deputy Auditor-General, the annual reports will be released to the New Zealand Exchange and published on our website. Printed copies will be made available at libraries and service centres.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Resolutions from the Audit and Risk Committee on 12 September 2019	55
b ⇩	Resolutions from the Finance and Performance Committee on 17 September 2019	57

Ngā kaihaina

Signatories

Authors

Tracy Gers - Group Accounting and Reporting Manager

Francis Caetano - Group Financial Controller

Authorisers

Kevin Ramsay - General Manager Corporate Finance and Property

Matthew Walker - Group Chief Financial Officer

Stephen Town - Chief Executive

Governing Body

26 September 2019

Summary of Governing Body and Committee information memoranda and briefings - 26 September 2019 including the Governing Body Forward Work Programme

File No.: CP2019/13376

Te take mō te pūrongo

Purpose of the report

1. To note the progress on the forward work programme appended as Attachment A.

2. To receive a summary and provide a public record of memoranda or briefing papers that may have been distributed to Governing Body members or its committees.

Whakarāpopototanga matua

Executive summary

3. This is a regular information-only report which aims to provide greater visibility of information circulated to Governing Body members via memoranda/briefings or other means, where no decisions are required.

4. Any information circulated to other committee’s and their members after the last ordinary meeting of those committees has also been included.

5. The following memos were circulated to members of the Governing Body:

Date	Subject
10/9/19	Written briefing in lieu of August 2019 Watercare Governing Body workshop
16/9/19	Quality Advice progress and achievements (May 2017 – August 2019)
16/9/19	America’s Cup Update
19/9/19	2016-2019 Sector Advisory Panel Evaluation

6. The following memos were circulated to members of other committees following the last ordinary meeting:

Date	Committee	Subject
30/8/19	Planning	National Policy Statement on Highly Productive Land
30/8/19	Planning	National Policy Statement on Urban Development
6/9/19	Regulatory	Appeals Report for September 2019
9/9/19	Planning	Submission on Central Government’s Essential Freshwater package
13/9/19	Regulatory	Animal Management Annual Report 2018/2019

7. The following workshops/briefings have taken place for other committees following the last ordinary meeting:

Date	Committee	Workshop/Briefing
21/8/19	Planning	Roads and Streets Framework Review
5/9/19	Appointments, Performance Review and Value for Money	Value for Money Programme – end of Council term status review CONFIDENTIAL
19/9/19	Planning	Highly Productive Land, Urban Development and Freshwater
20/9/19	Planning	City Centre to Mangere Light Rail Project Update CONFIDENTIAL

8. This document can be found on the Auckland Council website, at the following link:

http://infocouncil.aucklandcouncil.govt.nz/

o at the top left of the page, select meeting/Te hui “Governing Body” from the drop-down tab and click “View”;

o under ‘Attachments’, select either the HTML or PDF version of the document entitled ‘Extra Attachments’.

9. Note that, unlike an agenda report, staff will not be present to answer questions about the items referred to in this summary. Governing Body members should direct any questions to the authors.

Ngā tūtohunga

Recommendation/s

That the Governing Body:

a) note the progress on the forward work programme appended as Attachment A of the agenda report

b) receive the Summary of Governing Body and other committee information memoranda and briefings – 26 September 2019.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Forward Work Programme	63
b	Written briefing in lieu of August 2019 Watercare Governing Body workshop (Under Separate Cover)
c	America’s Cup Update (Under Separate Cover)
d	2016-2019 Sector Advisory Panel Evaluation (Under Separate Cover)
e	Quality Advice progress and achievements (May 2017 – August 2019) (Under Separate Cover)
f	Memo - Planning Committee: National Policy Statement on Highly Productive Land (Under Separate Cover)
g	Memo - Planning Committee: National Policy Statement on Urban Development (Under Separate Cover)
h	Status Report - Regulatory Committee: Appeals Report for September 2019 (Under Separate Cover)
i	Submission on Central Government’s Essential Freshwater package (Under Separate Cover)
j	Animal Management Annual Report 2018/2019 (Under Separate Cover)
k	Workshop - Planning Committee: 21/8/19 - Roads and Streets Framework Review (Under Separate Cover)
l	Workshop - Planning Committee: 19/9/19 - Highly Productive Land, Urban Development and Freshwater (Under Separate Cover)

Ngā kaihaina

Signatories

Author	Sarndra O'Toole - Team Leader Governance Advisors
Authoriser	Stephen Town - Chief Executive

Governing Body

26 September 2019

TIRA KĀWANA / GOVERNING BODY FORWARD WORK PROGRAMME 2016 – 2019 TERM

The Governing Body deals with strategy and policy decision-making that relates to the environmental, social, economic and cultural activities of Auckland as well as matters that are not the responsibility of another committee

The Mayor may require any matter that would otherwise be reported to a committee, to be reported to the Governing Body. If that matter is already on a published agenda for a committee meeting, that meeting will not consider that matter unless invited by the mayor to make a recommendation to the Governing Body.

Lead	Area of work	Reason for work	Governing Body role (decision or direction)	Budget/ Funding	Expected timeframes Highlight financial year quarter and state month if known
					FY18/19	FY19/20
					Apr-Jun 2 May 30 May 27 Jun	Jul-Sep 25 Jul 22 Aug 26 Sep	Oct-Dec Nov Dec	Jan-Mar Feb Mar
Chief Operating Office	Americas Cup 2021	Location, infrastructure and funding	Approve preferred location Agree strategy for progressing resource consent applications Progress to Date: Report considered 14/12/17 and approval of Wynyard Basin option GB/2017/172 and agreed single hearing process through direct referral Report and revised decision and approval of Wynyard Hobson proposal 29/3/18 GB/2018/63 Workshop – 6/12/18 Report and decision on additional funding 6/12/18 GB/2018/199		Q4	Q1	Q2	Q3
	Chief Executive’s Performance Objectives	The Appointments, Performance Review and Value for Money Committee has the delegation to set performance objectives. The Governing Body must then consider the recommendations and make a decision.	Approve performance objectives. Progress to Date: Recommendations considered 22/11/18 in confidential, open decision GB/2018/193		Q4	Q1	Q2	Q3
	City Rail Link	Construction of the City Rail Link in the central city	Approve City Rail Link Heads of Agreement Approve matters association with City Rail Link Note any matters raised by the Audit and Risk Committee about the project Progress to Date: Heads of Agreement approved 14/9/16 Conf Appoint chair of City Rail Link 15/12/16 Conf Note sponsors agreement and establishment of new entity City Rail Link Limited 29/6/17 Conf Report confirming role of Audit and Risk Committee 25/10/18 GB/2018/175 Report on funding commitment 2/5/19 GB/2019/33 Conf Report Shareholder approval of major transaction 27/6/19 Decision only released GB/2019/64		Q4	Q1	Q2	Q3
Chief Financial Office	Annual Report	Statutory requirement	Adopt Annual Report		Q4	Q1	Q2	Q3
Governance	Review of Code of Conduct	The experience of working with the current Code of Conduct indicates that it could be further improved. In particular, it could be clearer about complaint, investigation and resolution processes, as well as available sanctions	Adopt new Elected Members Code of Conduct Progress to Date: Initial report was considered 22/2/18 Approval 22/2/18 for review GB/2018/37 Workshop – 15/3/18 Workshop – 26/11/18 Report 13/12/18 and deferral GB/2018/209 to new political term		Q4	Q1	Q2	Q3
Mayoral Office Governance	Terms of Reference	The Terms of Reference enables the governing Body to delegate to committees those power necessary for them to carry out their responsibilities to the most efficient and effective levels. Any changes to the Terms of Reference must be done by the Governing Body.	Adopt the Terms of Reference Adopt changes to Terms of Reference Progress to Date: Amend due of disestablishment of ACIL and two committee amendments 26/7/18 GB/2018/115 Amend to add Cr Paul Young to Committee’s 22/11/18 GB/2018/190		Q4	Q1	Q2	Q3
Governance	Standing Orders	Statutory requirement under the Local Government Act 2002, Schedule 7, clause 27 Originally adopted 16/12/2010	Amend standing orders Progress to Date: Report to amend 2/5/19 GB/2019/37		Q4	Q1	Q2	Q3
Governance	Accountability Review of council-controlled organisations	The accountability review are to increase the accountability and value for money of CCOs by: • increasing the transparency of CCO decision-making • increasing the responsiveness of CCOs to the public and council • improving the recognition of ratepayer funding for CCO activity • increasing the ability to align CCOs to the direction set by the council. Reporting on a quarterly basis	Approve objectives as basis of review Approve scope and timing Progress to Date: Approve objectives, scope and timing 23/2/17 GB/2017/17 Memorandum 9/4/18 to councillors with an update	Within timelines and budgets	Q4	Q1	Q2	Q3
Co-governance	Tūpuna Maunga o Tāmaki Makaurau Operations Plan	Section 60 of Ngā Mana Whenua o Tāmaki Makaurau Collective Redress Act 2014 requires the Tūpuna Maunga o Tāmaki Makaurau Authority (Tūpuna Maunga Authority) and Auckland Council to annually agree an operational plan as part of the annual or long-term plan process. This requires the council to consult on a summary of the Draft Tūpuna Maunga o Tāmaki Makaurau Operational Plan (the Draft Tūpuna Maunga Plan). The Governing Body is also required to adopt the final plan.	Adopt Operational Plan and summary Progress to Date: Report to approve draft 13/12/18 GB/2018/204 Report as part of the Annual Budget 20/6/19 GB/2019/55		Q4	Q1	Q2	Q3
People and Performance	Health, Safety and Wellbeing	The Governing Body has the role of the person or organisation conducting a business or undertaking.	Receive the quarterly Health, Safety and Wellbeing Report Progress to Date: August 2018 report received GB/2018/147 December 2018 report received GB/2018/203 February 2019 report received GB/2019/15 May 2019 report received GB/2019/74		Q4 Jun	Q1	Q2	Q3
Social Policy and Bylaws	Solid Waste Bylaw Review	Legislative requirement to review the bylaw and policy after five years.	Approve statement of proposal # Make/Amend/Revoke the bylaw. ^#public notification is required for bylaw reviews even if no change to the bylaw is recommended. Progress to Date: Report to Approve the statement of proposal 2/5/19 GB/2019/34 Hearings Panel report 22/8/19 and decision GB/2019/83	Within current baselines.	Q4	Q1	Q2	Q3
Social Policy and Bylaws	Signage Bylaw Review	Legislative requirement to review the bylaw and policy after five years.	Approve statement of proposal # Make/Amend/Revoke the bylaw. ^#public notification is required for bylaw reviews even if no change to the bylaw is recommended.	Within current baselines.	Q4	Q1	Q2	Q3
Social Policy and Bylaws	Alcohol Control Bylaw Review	Legislative requirement to review the bylaw and policy after five years.	Approve statement of proposal # Make/Amend/Revoke the bylaw. ^#public notification is required for bylaw reviews even if no change to the bylaw is recommended.	Within current baselines.	Q4	Q1	Q2	Q3
Social Policy and Bylaws	Cemeteries and Crematoria Bylaw Review	Legislative requirement to review the bylaw and policy after five years.	Approve statement of proposal # Make/Amend/Revoke the bylaw. ^#public notification is required for bylaw reviews even if no change to the bylaw is recommended.	Within current baselines.	Q4	Q1	Q2	Q3
Social Policy and Bylaws	Freedom Camping	Explore the need for and options for regulating freedom camping in Auckland Regulatory response may be required following completion of research and pilot	If regulatory response required: Approve statement of proposal Make the bylaw Progress to Date: Approve the statement of proposal 22/11/18 GB/2018/188 Hearings Panel report and Mayoral report 22/8/19 and decision GB/2019/82	Review is within current baselines. Funding proposals will be required for any recommendations that require capital or operational upgrades.	Q4	Q1	Q2	Q3
Mayoral Office	Mayoral Housing Taskforce Steering Group	Oversee the progress and implementation of the June 2017 Mayoral Housing Taskforce report.	Setup, agree and approve membership of group Receive six-monthly updates Progress to Date: Taskforce setup 27/7/17 GB/2017/79 Memorandum 9/4/18 to councillors updating progress Progress report 25/10/18 GB/2018/172 Memorandum 22/8/19 to councillors updating progress		Q4	Q1	Q2	Q3
Governance	Auckland Council Top Risk Register	The Audit and Risk Committee will refer the risk register to the Governing Body every quarter.	Note the top risk register and risk heat map Receive quarterly reports Progress to Date: September 2018 report 25/10/18 GB/2018/173 February 2019 report 28/2/19 GB/2019/9 July 2019 report 25/7/19 GB/2019/73		Q4	Q1	Q2	Q3
Governance	Te Tiriti o Waitangi / Treaty of Waitangi	The Crown negotiates settlements with iwi on a confidential basis and from time to time invites Council to express its views. The Te Tiriti o Waitangi / Treaty of Waitangi Settlement Working party is accountable to the Governing Body and reports its findings to the Governing Body.	Approve submissions to the Crown as and when required Approve establishment and on-going implementation of co-management and other governance arrangements		Q4	Q1	Q2	Q3
Finance	Value for Money Reviews (s17A)	Required under section 17A of the Local Government Act 2002	Approve terms of reference for reviews Progress to Date: Information, Communication and Technology and Customer Services Report 24/5/18 decision GB/2018/84 Group Procurement Report 27/6/18 decision GB/2018/98 Group Financial Services Report 27/9/18 decision GB/2018/146 Legal and Risk Management Report 22/11/18 decision GB/2018/189 Human Resource Management Services Report 28/3/19 decision GB/2019/21 Customer Services Report 2/5/19 decision GB/2019/36 Finance Review Report 27/6/19 decision GB/2019/60	Within current baselines.	Q4	Q1	Q2	Q3

COMPLETED

Lead	Area of work	Governing Body role (decision or direction)	Detailed Decisions
Governance	2018 Local Government New Zealand Conference and Annual General Meeting	Appoint presiding delegate to Annual General Meeting Appoint three other delegates to Annual General Meeting Approve councillors to attend conference	Report was considered 22/3/18 Approved the above GB/2018/47
People and Performance	Remuneration Policy	Approve the change to the policy.	Report considered 22/3/18 Approved 22/3/18 GB/2018/42
Chief Planning Office	Auckland Plan Refresh	Approve refresh of Auckland Plan	Various workshops throughout 2017/2018 Adopted summary information 21/2/18 GB/2018/25 Adopted by Planning Committee 6/5/18 PLA/2018/62
Chief Financial Office	Long-term Plan 2018-2028	Adopt consultation document and supporting material Adopt Long Term Plan and set rates	Various workshops throughout 2017/2018 Adopted consultation document and supporting material 21/2/18 GB/2018/24 Agree recommendation for adoption 31/5/18 GB/2018/91 Adoption report 28/6/18 GB/2018/108
Chief Financial Office	Regional Fuel Tax Proposal	Approve a Regional Fuel Tax for Auckland	Approved 31/5/18 GB/2018/90
Governance	Advisory Panels	Approve appointments to advisory panels	Initial appointments to demographic panels 23/3/17 Conf Appointments to the Youth Advisory Panel 25/5/17 Conf Replacement members appointed to Youth Advisory Panel 22/3/18 Conf
People and Performance	Chief Executive’s Employment Review Process	Approve performance objectives Agree to the review of the chief executive performance before 30 June 2018 Delegate the review if desired Decision on chief executives contract	Objectives approved and released 23/11/17 GB/2017/153 Process approved 19/4/18 GB/2018/71 Re-appointment confirmed 27/6/18 GB/2018/103
Governance	Independent Maori Statutory Board funding	Approve 2018/2019 funding agreement	Report received 27/6/18 and funding approved GB/2018/94
Governance	Te Tiriti o Waitangi / Treaty of Waitangi	Approve submissions to the Crown as and when required Approve establishment and on-going implementation of co-management and other governance arrangements	Submission on Point England Development Enabling Bill 23/2/17 GB/2017/8 Submission on Ngāti Tamaoho Claims Settlements Bill 27/7/17 GB/2017/85 Report Upper Mangatangi-Mangarawhiri Catchments Co-governance Arrangements 24/8/17 GB/2017/99 Submission on Ngāi Tai ki Tāmaki Claims Settlement Bill 22/2/18 GB/2018/36 Open Report Te Akitai Waiohua – Treaty Settlement Redress 19/4/18 GB/2018/69 Open Report Ngāti Paoa – Treaty settlement redress 24/5/18 GB/2018/85 Open Report on Maungauika – transfer of administration 27/6/18 GB/2018/97
Chief Financial Office	Annual Report	Adopt Annual Report	Adoption 27/9/18 GB/2018/153
Mayoral Office Governance	Terms of Reference	Adopt the Terms of Reference Adopt changes to Terms of Reference	Initial adoption 1/11/16 GB/2016/237 Review report 14/12/17 GB/2017/177 Review after by-election 22/3/17 GB/2018/57 Amend Appointments, Performance Review and Value for Money 19/4/19 GB/2018/71
People and Performance	Health, Safety and Wellbeing	Receive the quarterly Health, Safety and Wellbeing Report	March 2018 report received GB/2018/55 June 2018 report received GB/2018/119
Governance	Accountability Review of council-controlled organisations	Approve objectives as basis of review Approve scope and timing	Approve objectives, scope and timing 23/2/17 GB/2017/17 Memorandum 9/4/18 to councillors with an update
Governance	Representation Review	Approve the process for conducting the review of representation arrangements Approve final decision	Report and approval of process 14/12/17 GB/2017/175 Workshop – 16 October 2018 Recommendations report 18/10/18 and decision GB/2018/157-165
Social Policy and Bylaws	On-site Wastewater Bylaw	Approve statement of proposal # Make/Amend/Revoke the bylaw. ^#public notification is required for bylaw reviews even if no change to the bylaw is recommended.	Approve the statement of proposal 26/7/18 GB/12018/121 Hearings Panel report 25/10/18 and decision GB/2018/174
Financial Strategy and Planning	Contributions Policy	Adopt policy	Agree to consultation 30/4/18 GB/2018/79 Agree extension until new policy in place 27/6/18 GB/2018/96 Workshop – 15/10/18 Report for consultation 18/10/18 GB/2018/166 Stakeholder Submissions Workshop – 23/11/18 Feedback Session – 28/11/18 Workshops – 29/11/18 and 6/12/18 Report on feedback and adoption 13/12/18 GB/2018/206
Social Policy and Bylaws	Health and Hygiene Bylaw	Approve statement of proposal # Make/Amend/Revoke the bylaw. ^#public notification is required for bylaw reviews even if no change to the bylaw is recommended.	Approve the statement of proposal 26/7/18 GB/2018/120 Hearings Panel Report and confirm the bylaw 22/11/18 GB/2018/187
Social Policy and Bylaws	Public Safety and Nuisance Bylaw Review	Approve statement of proposal. # Make/Amend/Revoke the bylaw. ^#public notification is required for bylaw reviews even if no change to the bylaw is recommended. Length of time required to draft the statement of proposal will depend on the scope of amendments requested following the review findings.	Report to Approve the statement of proposal 27/9/18 GB/2018/148 Panel report to approve bylaw 28/3/19 GB/2019/22
Governance	2019 Local Government New Zealand Conference and Annual General Meeting	Appoint presiding delegate to Annual General Meeting Appoint three other delegates to Annual General Meeting Approve councillors to attend conference	Report to appoint delegates and approve attendance 28/3/19 GB/2019/25
Governance	Advisory Panels	Approve appointments to advisory panels	Replacement members appointed to Youth Advisory Panel open process report 25/10/18 GB/2018/177 decision made in confidential
Chief Financial Office	Annual Budget 2019/2020 (Annual Plan)	Adopt consultation document and supporting material Approve Annual Budget	Public Consultation 13/12/18 GB/2018/205 Adoption of consultation material 13/2/19 GB/2019/2 & GB/2019/3 Decision-making meeting 22/5/19 GB/2019/40 Final adoption 20/6/19 GB/2019/56
Governance	Independent Māori Statutory Board funding	Approve 2019/2020 funding agreement	Report on funding 2/5/19 and funding approval GB/2019/35
Social Policy and Bylaws	Trade Waste Bylaw Review	Approve statement of proposal Make/Amend/Revoke the bylaw.	Report to Approve the statement of proposal 28/3/19 GB/2019/23 Hearings Panel Report 25/7/19 and adopt amended bylaw and waste control GB/2019/72
Social Policy and Bylaws	Dog management Bylaw and Policy on Dogs	Approve statement of proposal Make/Amend/Revoke the bylaw.	Report to Approve the statement of proposal 28/2/19 GB/2019/15 Hearings Panel Report 25/7/19 and adopt amended policy and bylaw GB/2019/71

Mayor	Hon Phil Goff, CNZM, JP
Deputy Mayor	Deputy Mayor Cr Bill Cashmore
Councillors	Cr Josephine Bartley	Cr Mike Lee
	Cr Dr Cathy Casey	Cr Daniel Newman, JP
	Cr Ross Clow	Cr Greg Sayers
	Cr Fa’anana Efeso Collins	Cr Desley Simpson, JP
	Cr Linda Cooper, JP	Cr Sharon Stewart, QSM
	Cr Chris Darby	Cr Sir John Walker, KNZM, CBE
	Cr Alf Filipaina	Cr Wayne Walker
	Cr Hon Christine Fletcher, QSO	Cr John Watson
	Cr Richard Hills	Cr Paul Young
	Cr Penny Hulse