Hibiscus and Bays Local Board

OPEN MINUTES

Minutes of a meeting of the Hibiscus and Bays Local Board held in the Local Board Office, 2 Glen Road, Browns Bay on Wednesday, 18 September 2019 at 4.30pm.

present

Chairperson	Julia Parfitt, JP
Deputy Chairperson	Janet Fitzgerald, JP
Members	Chris Bettany
	David Cooper
	Gary Holmes
	Caitlin Watson
	Mike Williamson

ABSENT

Member

Vicki Watson

ALSO PRESENT

Councillor

John Watson

From 6.45pm, Item 9

Hibiscus and Bays Local Board 18 September 2019

1          Welcome

The Chairperson opened the meeting and welcomed those in attendance.

2          Apologies

Resolution number HB/2019/148

MOVED by Chairperson J Parfitt, seconded by Member D Cooper:

That the Hibiscus and Bays Local Board:

a) accept the apology from Member V Watson for absence.

CARRIED

3          Declaration of Interest

There were no declarations of interest.

4          Confirmation of Minutes

Resolution number HB/2019/149

MOVED by Chairperson J Parfitt, seconded by Member G Holmes:

That the Hibiscus and Bays Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 21 August 2019, as a true and correct record.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6          Acknowledgements

There were no acknowledgements.

7          Petitions

There were no petitions.

Note:   From this point forward, agenda items were taken in the following order:

Item

10        Extraordinary Business

11        Hibiscus and Bays Local and Multiboard Grants Round One 2019/2020 grant allocations

12        Classifying additional Hibiscus and Bays local parks

13        Recommending the provisional draft Hibiscus and Bays Local Parks Management Plan to the incoming local board

14        Hibiscus and Bays – Deep Creek Reserve Kayak pontoon and Bushglen Reserve track

15        Hibiscus and Bays Local Board Draft Urban Ngahere (Forest) Report

16        Kauri Dieback Disease – local park track mitigation in the Hibiscus and Bays Local Board area

17        Auckland Transport Update to Hibiscus and Bays Local Board September 2019

18        Informal local board workshop views on the draft findings of the Animal Management Bylaw 2015 review

19        Referred from Governing Body:  Freedom Camping in Vehicles Bylaw

20        Orewa Community Centre 2019/2020 hire fee subsidy

21        New road name in the Junwei Niu subdivison at 38 and 52 Newman Road, Silverdale

22        Assignment of lease from Royal New Zealand Plunket Trust, at 1A Sidmouth Street, to North Shore Community Toy Library Incorporated

23        Temporary arrangements for urgent decisions and staff delegations during the election period

24        Record of Workshop Meetings

26        Consideration of Extraordinary Items

25        Farewell and reflections

10        Extraordinary Business

There was no extraordinary business.

11

Hibiscus and Bays Local and Multiboard Grants Round One 2019/2020 grant allocations

Makenzie Hirz, Senior Community Grants Advisor, was in attendance

MOVED by Chairperson J Parfitt, seconded by Member G Holmes:

That the Hibiscus and Bays Local Board:

a)      agree to fund, part-fund or decline each application received in Hibiscus and Bays Local Grants Round One, listed in Table One.  

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Amount Approved
LG2006-108	Rick Evitt	Arts and culture	Towards the venue hire and food to provide a collaborative building space for the community.	$1,000.00	$0 Insufficient community outcomes being demonstrated
LG2006-123	Centrestage Theatre Company (Orewa) Incorporated	Arts and culture	Towards the lighting costs to deliver "Oliver!" the musical.	$10,000.00	$10,000
LG2006-128	Mairangi Arts Centre Trust	Arts and culture	Towards the project management and provision fees, artist stipend, publication design and printing costs to create a distributed resource centre.	$10,000.00	$10,000
LG2006-129	Centrestage Theatre Company (Orewa) Incorporated	Arts and culture	Towards the costs to upgrade the sound and lighting equipment.	$10,000.00	$0 Lower priority
LG2006-131	Hibiscus Coast Concert Band Incorporated	Arts and culture	Towards the purchase of an information technology (IT) pencil to digitise concert music.	$1,968.00	$1,968
LG2006-105	Literacy Aotearoa Charitable Trust	Community	Towards the tutor fees to run an English language and literacy programme for new parents of Mairangi Bay School.	$4,560.00	$1,000
LG2006-106	Long Bay Baptist Church	Community	Towards the wages of two youth workers to be on site at Long Bay College.	$10,000.00	$10,000
LG2006-107	Garden to Table Trust	Community	Towards the programme coordinator salary to deliver a food education programme to Mairangi Bay, Torbay and Silverdale schools.	$9,000.00	$6,000 With $2,000 to be used towards each of the three Hibiscus and Bays Schools
LG2006-112	Torbay Business Association	Community	Towards the costs to deliver "Through Their Eyes" and four retail competitions.	$7,000.00	$2,000
LG2006-113	Mairangi Bay Business Association	Community	Towards the printing and advertisement costs to host "Moments of Mairangi."	$3,500.00	$2,000
LG2006-116	Browns Bay Business Association	Community	Towards the purchase and installation of fairy lights.	$6,000.00	$2,000
LG2006-121	Age Concern Rodney Incorporated	Community	Towards the venue hire, sound, lighting and refreshments to deliver an annual Christmas concert for the elderly.	$2,730.00	$2,000
LG2006-122	The Pinc and Steel Cancer Rehabilitation Trust	Community	Towards the costs of medical screenings, the "Next Steps" programme and the "PaddleOn" programme.	$10,000.00	$2,500
LG2006-124	Silverdale Area Business Association	Community	Towards the salary of the business coordinator for the business association.	$8,750.00	$6,000
LG2006-130	Youthline Auckland Charitable Trust	Community	Towards the purchase of two laptop computers for youth workers.	$2,485.00	$2,000
LG2006-132	Hibiscus Coast Branch of the New Zealand Society of Genealogists	Community	Towards the purchase of two computers.	$5,513.00	$5,000 The two computers must be fully available to the public
LG2006-133	The Scout Association of New Zealand	Community	Towards the salary of the general manager to oversee scout groups in the Hibiscus and Bays area.	$5,000.00	$0 Lower priority application
LG2006-135	North Shore Group Riding for the Disabled Incorporated	Community	Towards the overall costs to host a community open day, including wages, overhead costs and volunteer reimbursements.	$4,200.00	$4,200
LG2006-136	Long Bay Okura Great Park Society	Community	Towards the costs to host two community information events, including venue hire, printing, guest speaker fees, volunteer petrol and website support.	$6,869.85	$6,370
LG2006-139	Kids Safe with Dogs Charitable Trust	Community	Towards instructor wages, administration and printing to deliver the "Kids Safe with Dogs" programme to local schools.	$8,775.00	$2,000 To be used in Hibiscus and Bays Local Board area schools only
LG2006-141	Stoney Homestead Trust	Community	Towards the installation of a closed-circuit television (CCTV) system and the design and setup of a community garden.	$10,000.00	$5,000 Towards the community garden Under the condition that evidence of heritage consents and approvals are provided to the grants team prior to the release of funds
LG2006-143	Friends of Okura Bush Incorporated	Environment	Towards expansion of current services to Stillwater and East Coast Bays road area.	$20,000.00	$10,000 Recommended applicant contact the biodiversity team to receive further advice on best practice
LG2006-104	Rotary Orewa Satellite Club	Events	Towards the overall costs to host the “Greek Extravaganza 2019” fundraiser event, including venue hire, lighting and sound, catering and equipment, cleaning fee, flight cost and printing.	$4,000.00	$3,000
LG2006-111	Long Bay Baptist Church	Events	Towards the overall costs to deliver a family-friendly Christmas event in the Long Bay development area.	$3,680.00	$2,000
LG2006-114	New Zealand Health Association Limited Trading as Sanitarium Health and Wellbeing	Events	Towards the temporary fence hire for the 2020 "Weet-Bix Kids TRYathlon."	$4,000.00	$2,000
LG2006-117	Mountains to Sea Conservation Trust	Events	Towards the costs to host two snorkel days and one Kaitiaki day including administration and coordinator costs, instructor fees and equipment rental.	$9,048.70	$7,000
LG2006-120	Murrays Bay Residents Association	Events	Towards the overall costs of the 2020 'Birdman Festival,' including entertainment, stage costs, security, waste management, sound, portaloos and St John hire.	$10,000.00	$10,000
LG2006-145	Supshed Limited	Events	Towards the water safety cost to deliver a summer series of beach and water-based activities.	$10,000.00	$5,000
LG2006-102	Weiti Boating Club Incorporated	Sport and recreation	Towards the purchase and installation of a replacement pontoon.	$10,000.00	$5,000 Under the conditions that the applicant provides evidence of funding, current consents and approvals to be provided to the grants team prior to the release of funds. The pontoon is to be fully accessible to the public
LG2006-103	Browns Bay Bowling Club Incorporated	Sport and recreation	Towards the purchase and installation of a bowling green shelter.	$10,000.00	$5,000
LG2006-115	Hibiscus Sea Rescue Trust	Sport and recreation	Towards the purchase of a scoop stretcher and a communication system.	$5,949.00	$5,949
LG2006-125	North Harbour Hockey Association	Sport and recreation	Towards the turf hire and coordinator fees to deliver a six-week after school hockey programme.	$4,058.87	$2,400 Towards turf hire
LG2006-126	Manly Sailing Club Incorporated	Sport and recreation	Towards the purchase of an outboard motor for the rescue inflatable.	$10,000.00	$5,000
LG2006-127	East Coast Bays' and Districts Cricket Club Incorporated	Sport and recreation	Towards the purchase and installation of cricket net fencing.	$4,014.10	$4,000
LG2006-137	Torbay Sailing Club	Sport and recreation	Towards the purchase of a rigid inflatable boat for safety and support.	$10,000.00	$5,000
LG2006-140	Metropark Community Sports Charitable Trust	Sport and recreation	Towards the mechanical services and engineering services component for the Pavilion building project.	$10,000.00	$10,000
LG2006-142	Hibiscus Coast Association Football Club Incorporated	Sport and recreation	Towards the purchase of goals and nets to run a youth summer football programme.	$8,576.96	$5,000
Total				$270,678.48	$166,387

b)      agree to fund, part-fund or decline each application received in Multiboard Grants Round One 2018/2019, listed in Table Two.

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
MB1920-153	The Operating Theatre Trust	Arts and culture	Towards 2,000 free show tickets and transport for children to attend the theatre production "Greedy Cat."	$3,103.55	$0 Insufficient community outcomes demonstrated
MB1920-104	North Shore Centres of Mutual Aid Incorporated	Community	Towards a proportion of operational costs, excluding wages, for three centres in the Hibiscus and Bays Local Board area.	$15,000.00	$5,000
MB1920-134	The Yes Disability Resource Centre Services Trust Board	Community	Towards the costs to create a "Disability Youth Advisory Group" for the North Shore, including catering, transport, coordination fees, two events and a training day.	$3,500.00	$3,500
MB1920-138	North Shore Women’s Centre	Community	Towards the wages of a community resource worker and a social worker to deliver services for the North Shore Women’s Centre.	$1,500.00	$1,500
MB1920-141	Royal New Zealand Foundation of The Blind Incorporated	Community	Towards the purchase of digital talking books for the Blind Foundation library.	$3,500.00	$0 Lower priority application
MB1920-161	The Parkinson's New Zealand Charitable Trust	Community	Towards the salaries of six Parkinson's community educators for the period of 1 October 2019 to 1 October 2020.	$2,000.00	$2,000
MB1920-170	Environmental Education for Resource Sustainability Trust	Environment	Towards the purchase of native plants, the purchase of classroom bins and the courier fees to deliver the classroom bins.	$3,355.99	$0 Lower priority application
MB1920-110	The Korean Society of Auckland Incorporated	Events	Towards the event costs for 2020 'Korean Day,' including venue hire, catering, sound, advertising and performance fees.	$2,200.00	$2,000
MB1920-102	Badminton North Harbour Incorporated	Sport and recreation	Towards the costs to upgrade 11 court surfaces.	$6,000.00	$5,000
MB1920-142	Harbour Sport Trust	Sport and recreation	Towards the transport, toilet, sound, waste management, event photography, temporary fencing and event timing costs to deliver the "Shore to Shore" 2020 event.	$6,000.00	$3,000
MB1920-169	Gymnastics Community Trust	Sport and recreation	Towards the purchase of landing mats and foam cubes for the foam landing pit.	$19,806.25	$5,000
Total				$65,965.79	$27,000

MOVED by Member C Watson, seconded by Member D Cooper an amendment totable One within clause a) of the original motion:

That the Hibiscus and Bays Local Board:

a) agree to fund, part-fund or decline each application in this Local Grant round one 2019/2020 as listed in Table One with the exception of application LG2006-116 Browns Bay Business Association whose allocation be increased to $6,000.

LOST

Resolution number HB/2019/150

MOVED by Deputy Chairperson J Fitzgerald, seconded by Member C Bettany an amendment to Table One within clause a) of the original motion:

That the Hibiscus and Bays Local Board:

a) agree to fund, part-fund or decline each application in this Local Grant round one 2019/2020 as listed in Table One with the exception of application LG2006-116 Browns Bay Business Association whose allocation be increased to $4,000.

CARRIED

Resolution number HB/2019/151

MOVED by Member C Watson, seconded by Member D Cooper an amendment to Table One within clause a) of the original motion:

That the Hibiscus and Bays Local Board:

a) agree to fund, part-fund or decline each application in this Local Grant round one 2019/2020 as listed in Table One with the exception of application LG2006-102 Weiti Boating Club Incorporated whose allocation be increased to $10,000.

CARRIED

Resolution number HB/2019/152

MOVED by Member D Cooper, seconded by Member C Bettany an amendment to Table One within clause a) of the original motion:

That the Hibiscus and Bays Local Board:

a)     agree to fund, part-fund or decline each application in this Local Grant round one 2019/2020 as listed in Table One with the exception of application LG2006-112 Torbay Business Association whose allocation be increased to $4,000, with $2,000 to be used for the buy local campaign and $2,000 toward other retail promotions throughout the year.

CARRIED

The substantive motion was put.

Resolution number HB/2019/153

MOVED by Chairperson J Parfitt, seconded by Member G Holmes:

That the Hibiscus and Bays Local Board:

a) agree to fund, part-fund or decline each application received in Hibiscus and Bays Local Grants Round One, listed in Table One:  

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Amount Approved
LG2006-108	Rick Evitt	Arts and culture	Towards the venue hire and food to provide a collaborative building space for the community.	$1,000.00	$0 Insufficient community outcomes being demonstrated
LG2006-123	Centrestage Theatre Company (Orewa) Incorporated	Arts and culture	Towards the lighting costs to deliver "Oliver!" the musical.	$10,000.00	$10,000
LG2006-128	Mairangi Arts Centre Trust	Arts and culture	Towards the project management and provision fees, artist stipend, publication design and printing costs to create a distributed resource centre.	$10,000.00	$10,000
LG2006-129	Centrestage Theatre Company (Orewa) Incorporated	Arts and culture	Towards the costs to upgrade the sound and lighting equipment.	$10,000.00	$0 Lower priority
LG2006-131	Hibiscus Coast Concert Band Incorporated	Arts and culture	Towards the purchase of an information technology (IT) pencil to digitise concert music.	$1,968.00	$1,968
LG2006-105	Literacy Aotearoa Charitable Trust	Community	Towards the tutor fees to run an English language and literacy programme for new parents of Mairangi Bay School.	$4,560.00	$1,000
LG2006-106	Long Bay Baptist Church	Community	Towards the wages of two youth workers to be on site at Long Bay College.	$10,000.00	$10,000
LG2006-107	Garden to Table Trust	Community	Towards the programme coordinator salary to deliver a food education programme to Mairangi Bay, Torbay and Silverdale schools.	$9,000.00	$6,000 With $2,000 to be used towards each of the three Hibiscus and Bays Schools
LG2006-112	Torbay Business Association	Community	Towards the costs to deliver "Through Their Eyes" and four retail competitions.	$7,000.00	$4,000
LG2006-113	Mairangi Bay Business Association	Community	Towards the printing and advertisement costs to host "Moments of Mairangi."	$3,500.00	$2,000
LG2006-116	Browns Bay Business Association	Community	Towards the purchase and installation of fairy lights.	$6,000.00	$4,000
LG2006-121	Age Concern Rodney Incorporated	Community	Towards the venue hire, sound, lighting and refreshments to deliver an annual Christmas concert for the elderly.	$2,730.00	$2,000
LG2006-122	The Pinc and Steel Cancer Rehabilitation Trust	Community	Towards the costs of medical screenings, the "Next Steps" programme and the "PaddleOn" programme.	$10,000.00	$2,500
LG2006-124	Silverdale Area Business Association	Community	Towards the salary of the business coordinator for the business association.	$8,750.00	$6,000
LG2006-130	Youthline Auckland Charitable Trust	Community	Towards the purchase of two laptop computers for youth workers.	$2,485.00	$2,000
LG2006-132	Hibiscus Coast Branch of the New Zealand Society of Genealogists	Community	Towards the purchase of two computers.	$5,513.00	$5,000 The two computers must be fully available to the public
LG2006-133	The Scout Association of New Zealand	Community	Towards the salary of the general manager to oversee scout groups in the Hibiscus and Bays area.	$5,000.00	$0 Lower priority application
LG2006-135	North Shore Group Riding for the Disabled Incorporated	Community	Towards the overall costs to host a community open day, including wages, overhead costs and volunteer reimbursements.	$4,200.00	$4,200
LG2006-136	Long Bay Okura Great Park Society	Community	Towards the costs to host two community information events, including venue hire, printing, guest speaker fees, volunteer petrol and website support.	$6,869.85	$6,370
LG2006-139	Kids Safe with Dogs Charitable Trust	Community	Towards instructor wages, administration and printing to deliver the "Kids Safe with Dogs" programme to local schools.	$8,775.00	$2,000 To be used in Hibiscus and Bays Local Board area schools only
LG2006-141	Stoney Homestead Trust	Community	Towards the installation of a closed-circuit television (CCTV) system and the design and setup of a community garden.	$10,000.00	$5,000 Towards the community garden Under the condition that evidence of heritage consents and approvals are provided to the grants team prior to the release of funds
LG2006-143	Friends of Okura Bush Incorporated	Environment	Towards expansion of current services to Stillwater and East Coast Bays road area.	$20,000.00	$10,000 Recommended applicant contact the biodiversity team to receive further advice on best practice
LG2006-104	Rotary Orewa Satellite Club	Events	Towards the overall costs to host the “Greek Extravaganza 2019” fundraiser event, including venue hire, lighting and sound, catering and equipment, cleaning fee, flight cost and printing.	$4,000.00	$3,000
LG2006-111	Long Bay Baptist Church	Events	Towards the overall costs to deliver a family-friendly Christmas event in the Long Bay development area.	$3,680.00	$2,000
LG2006-114	New Zealand Health Association Limited Trading as Sanitarium Health and Wellbeing	Events	Towards the temporary fence hire for the 2020 "Weet-Bix Kids TRYathlon."	$4,000.00	$2,000
LG2006-117	Mountains to Sea Conservation Trust	Events	Towards the costs to host two snorkel days and one Kaitiaki day including administration and coordinator costs, instructor fees and equipment rental.	$9,048.70	$7,000
LG2006-120	Murrays Bay Residents Association	Events	Towards the overall costs of the 2020 'Birdman Festival,' including entertainment, stage costs, security, waste management, sound, portaloos and St John hire.	$10,000.00	$10,000
LG2006-145	Supshed Limited	Events	Towards the water safety cost to deliver a summer series of beach and water-based activities.	$10,000.00	$5,000
LG2006-102	Weiti Boating Club Incorporated	Sport and recreation	Towards the purchase and installation of a replacement pontoon.	$10,000.00	$10,000 Under the conditions that the applicant provides evidence of funding, current consents and approvals to be provided to the grants team prior to the release of funds. The pontoon is to be fully accessible to the public
LG2006-103	Browns Bay Bowling Club Incorporated	Sport and recreation	Towards the purchase and installation of a bowling green shelter.	$10,000.00	$5,000
LG2006-115	Hibiscus Sea Rescue Trust	Sport and recreation	Towards the purchase of a scoop stretcher and a communication system.	$5,949.00	$5,949
LG2006-125	North Harbour Hockey Association	Sport and recreation	Towards the turf hire and coordinator fees to deliver a six-week after school hockey programme.	$4,058.87	$2,400 Towards turf hire
LG2006-126	Manly Sailing Club Incorporated	Sport and recreation	Towards the purchase of an outboard motor for the rescue inflatable.	$10,000.00	$5,000
LG2006-127	East Coast Bays' and Districts Cricket Club Incorporated	Sport and recreation	Towards the purchase and installation of cricket net fencing.	$4,014.10	$4,000
LG2006-137	Torbay Sailing Club	Sport and recreation	Towards the purchase of a rigid inflatable boat for safety and support.	$10,000.00	$5,000
LG2006-140	Metropark Community Sports Charitable Trust	Sport and recreation	Towards the mechanical services and engineering services component for the Pavilion building project.	$10,000.00	$10,000
LG2006-142	Hibiscus Coast Association Football Club Incorporated	Sport and recreation	Towards the purchase of goals and nets to run a youth summer football programme.	$8,576.96	$5,000
Total				$270,678.48	$166,387

b)      agree to fund, part-fund or decline each application received in Multiboard Grants Round One 2018/2019, listed in Table Two.

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
MB1920-153	The Operating Theatre Trust	Arts and culture	Towards 2,000 free show tickets and transport for children to attend the theatre production "Greedy Cat."	$3,103.55	$0 Insufficient community outcomes demonstrated
MB1920-104	North Shore Centres of Mutual Aid Incorporated	Community	Towards a proportion of operational costs, excluding wages, for three centres in the Hibiscus and Bays Local Board area.	$15,000.00	$5,000
MB1920-134	The Yes Disability Resource Centre Services Trust Board	Community	Towards the costs to create a "Disability Youth Advisory Group" for the North Shore, including catering, transport, coordination fees, two events and a training day.	$3,500.00	$3,500
MB1920-138	North Shore Women’s Centre	Community	Towards the wages of a community resource worker and a social worker to deliver services for the North Shore Women’s Centre.	$1,500.00	$1,500
MB1920-141	Royal New Zealand Foundation of The Blind Incorporated	Community	Towards the purchase of digital talking books for the Blind Foundation library.	$3,500.00	$0 Lower priority application
MB1920-161	The Parkinson's New Zealand Charitable Trust	Community	Towards the salaries of six Parkinson's community educators for the period of 1 October 2019 to 1 October 2020.	$2,000.00	$2,000
MB1920-170	Environmental Education for Resource Sustainability Trust	Environment	Towards the purchase of native plants, the purchase of classroom bins and the courier fees to deliver the classroom bins.	$3,355.99	$0 Lower priority application
MB1920-110	The Korean Society of Auckland Incorporated	Events	Towards the event costs for 2020 'Korean Day,' including venue hire, catering, sound, advertising and performance fees.	$2,200.00	$2,000
MB1920-102	Badminton North Harbour Incorporated	Sport and recreation	Towards the costs to upgrade 11 court surfaces.	$6,000.00	$5,000
MB1920-142	Harbour Sport Trust	Sport and recreation	Towards the transport, toilet, sound, waste management, event photography, temporary fencing and event timing costs to deliver the "Shore to Shore" 2020 event.	$6,000.00	$3,000
MB1920-169	Gymnastics Community Trust	Sport and recreation	Towards the purchase of landing mats and foam cubes for the foam landing pit.	$19,806.25	$5,000
Total				$65,965.79	$27,000

CARRIED

12	Classifying additional Hibiscus and Bays local parks
	Annette Campion, Policy Advisor was in attendance for this item.
	Resolution number HB/2019/154 MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald: That the Hibiscus and Bays Local Board: a)      approve the classification of nine parcels of reserve land pursuant to sections 16(1) and 16(2A) of the Reserves Act 1977 as described in Attachment B of the agenda report (dated 18 September 2019) b)      approve four parcels of land to be declared a reserve and classified according to their primary purpose, under section 14(1) of the Reserves Act 1977 as proposed in Attachment C of the agenda report (dated 18 September 2019) c)      approve public notification of the proposals to reclassify four parcels of reserve land pursuant to section 24(2)(b) of the Reserves Act 1977 as described in Attachment D of the agenda report (dated 18 September 2019) d)      note that the resolutions in this report will be referred to in the provisional draft Hibiscus and Bays Local Parks Management Plan. CARRIED

13	Recommending the provisional draft Hibiscus and Bays Local Parks Management Plan to the incoming local board
	Annette Campion, Policy Advisor was in attendance for this item.
	Resolution number HB/2019/155 MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald: That the Hibiscus and Bays Local Board: a)      recommend the provisional draft Hibiscus and Bays Local Park Management Plan (Attachments A and B dated 18 September 2019) to the incoming local board for their consideration and public notification of the draft document under the Reserves Act 1977. CARRIED

14	Hibiscus and Bays – Deep Creek Reserve kayak pontoon and Bushglen Reserve track
	Tyla Otene, Sports Parks Specialist and Kris Bird, Manager Sports Park Design and Programme were in attendance for this item.
	MOVED by Member C Bettany, seconded by Chairperson J Parfitt: That the Hibiscus and Bays Local Board: a)      agree, pursuant to standing order 1.10.1 to revoke subsection c) of resolution HB/2019/62, adopted at the ordinary meeting held on 15 May 2019 which reads as follows: That the Hibiscus and Bays Local Board: c)      approve the allocation of $280,000 from the Locally Driven Initiatives capital budget Implement actions from the Hibiscus and Bays Greenways Plan in the 2018/2019, 2019/2020 and 2020/2021 financial years towards the renewal of the walkway from Sharon Road to Manly Esplanade (Lotus Walk)           and replace it with: c)      approve the re-allocation of $50,000 from the Locally Driven Initiatives capital budget for construction of the kayak pontoon at Deep Creek Reserve b)      approve the re-allocation of $20,000 from the Locally Driven Initiatives capital budget for consenting of the Bushglen track c)      note that the remaining $210,000 Locally Driven Initiatives capital budget will remain unallocated and staff will workshop alterative options with the local board d)      approve the kayak pontoon concept design, as per Attachment A to this report e)      approve proceeding with procurement and construction in accordance with the kayak pontoon design.
	Resolution number HB/2019/156 MOVED by Member C Watson, seconded by Member G Holmes an amendment by way of an additional clause: That the Hibiscus and Bays Local Board: f)      request that staff investigate the installation of seating at the Orewa Beach Basketball Court. CARRIED
	The substantive motion was put.
	Resolution number HB/2019/157 MOVED by Member C Bettany, seconded by Chairperson J Parfitt: That the Hibiscus and Bays Local Board: a)      agree, pursuant to standing order 1.10.1 to revoke subsection c) of resolution HB/2019/62, adopted at the ordinary meeting held on 15 May 2019 which reads as follows: That the Hibiscus and Bays Local Board: c)      approve the allocation of $280,000 from the Locally Driven Initiatives capital budget Implement actions from the Hibiscus and Bays Greenways Plan in the 2018/2019, 2019/2020 and 2020/2021 financial years towards the renewal of the walkway from Sharon Road to Manly Esplanade (Lotus Walk)           and replace it with: c)      approve the re-allocation of $50,000 from the Locally Driven Initiatives capital budget for construction of the kayak pontoon at Deep Creek Reserve b)      approve the re-allocation of $20,000 from the Locally Driven Initiatives capital budget for consenting of the Bushglen track c)      note that the remaining $210,000 Locally Driven Initiatives capital budget will remain unallocated and staff will workshop alterative options with the local board d)      approve the kayak pontoon concept design, as per Attachment A to this report e)      approve proceeding with procurement and construction in accordance with the kayak pontoon design f)       request that staff investigate the installation of seating at the Orewa Beach Basketball Court. CARRIED

15

Hibiscus and Bays Local Board Draft Urban Ngahere (Forest) Report

Resolution number HB/2019/158 MOVED by Chairperson J Parfitt, seconded by Member C Watson: That the Hibiscus and Bays Local Board: a)      approve the Hibiscus and Bays Urban Ngahere (Forest) Analysis Report (Attachment A of the agenda report). b)      delegate authority through the Chief Executive to the General Manager, Parks Sport and Recreation to make minor changes and amendments to the text and design of the Hibiscus and Bays Local Board Urban Ngahere (Forest) Analysis Report that are required before public release. CARRIED

16

Kauri Dieback Disease - local park track mitigation in the Hibiscus and Bays Local Board area

Katharine Black, Project Manager was in attendance for this item.

Note:   where it is stated zero dollars for Dacre Historic Reserve and Esplanade further investigation is to take place.

Resolution number HB/2019/159

MOVED by Deputy Chairperson J Fitzgerald, seconded by Member C Bettany:

That the Hibiscus and Bays Local Board:

a)      approve the following proposed mitigation work programme to protect healthy kauri and reduce the impact of kauri dieback disease in the Hibiscus and Bays Local Board area to be funded by the Natural Environment Targeted Rate:

Park	Recommendation	Cost Estimate (physical works only)
1.    Awaruku Reserve	Upgrade tracks to kauri-safe standard: Track S2 install barrier fencing and signage to prevent access to kauri Track S4 install edging and form side drain Track S5 reroute track to keep users away from kauri zone	$ 12,870
2.    Emlyn Place Reserve	Close track S2 indefinitely with barrier planting across track entrances and fencing and signage until planting is sufficiently established	$7,722
3.    Alice Eaves Scenic Reserve	Upgrade existing track surface to kauri-safe standard with the provision of boardwalks and formation of dry track surfacing. Close track S7 indefinitely. Upgrade track S3 to kauri-safe standards	$391,205
4.    Dacre Historic Reserve and Esplanade	The single mature kauri tree has already been mitigated by DOC to kauri-safe standard however the overall general condition of this track requires renewal in some areas but is not included in this programme of work	$0
Low Risk tracks/parks
5.     Karaka Cove	Provide buffer planting and or signage and barriers to prevent access	$4,000
6.    Silverdale War Memorial Park	Provide buffer planting and or signage and barriers to prevent access	$4,000
7.    36 Hibiscus Coast Highway	One kauri no mitigation required as not easily accessible to public	$0
8.    Esplanade Reserve off industrial place	One kauri no mitigation required as not easily accessible to public	$0
9.    Northcross Reserve	One kauri no mitigation required as not easily accessible to public	$0

b)      note that budget allocation for all projects in the Kauri dieback mitigation work programme are best current estimates, and amendments may be required to the Kauri dieback mitigation work programme to accommodate final costs as the year progresses

c)      note that the the following proposed mitigation work programme as detailed in Attachment A (Proposed Kauri Dieback Mitigation Work Programme) is incorporated into the 2019 - 2022 Community Facilities Work Programme

d)      delegate to the chairperson authority to approve minor amendments to the Kauri Dieback Mitigation Work Programme, following receipt of written advice from staff

e)      recommend to the incoming local board that they consider adding the boardwalk in the Dacre Historic Reserve and Esplanade to the future renewal programme.

CARRIED

17	Auckland Transport Update to Hibiscus and Bays Local Board September 2019
	Ellen Barrett, Elected Member Relationship Manager, Auckland Transport was in attendance for this item.
	Resolution number HB/2019/160 MOVED by Chairperson J Parfitt, seconded by Member D Cooper: That the Hibiscus and Bays Local Board: a)      receive the Auckland Transport September 2019 Update Report b)      note the responses following requests for investigations into direct bus services along Whangaparāoa Road to the Silverdale Bus Station and a direct bus service from Long Bay and Torbay to Browns Bay c)      request Auckland Transport investigate transport funding options for closed circuit television in the Silverdale Business Park and Browns Bay industrial areas. CARRIED

18

Informal local board workshop views on the draft findings of the Animal Management Bylaw 2015 review

Resolution number HB/2019/161 MOVED by Chairperson J Parfitt, seconded by Member D Cooper: That the Hibiscus and Bays Local Board: a)      receive the report on informal workshop summary views from local boards on the draft findings of the Animal Management Bylaw 2015 review b)      provides the following formal views on the draft findings of the Animal Management Bylaw 2015 review: i)       considers there needs to be clear procedures to clean up any fouling by animals, particularly from horses, on beaches and esplanade reserve areas ii)      consideration needs to be given to the suitability to bee-keeping in close proximity to residential urban areas or within residential urban areas iii)     consideration needs to be given to cats and their impact on environmentally sensitive areas eg Shakespear Regional Park. CARRIED

19

Referred from the Governing Body: Freedom Camping in Vehicles Bylaw

Resolution number HB/2019/162 MOVED by Chairperson J Parfitt, seconded by Member G Holmes: That the Hibiscus and Bays Local Board: a)      note the resolution (GB/201/82) of the Governing Body with regards to the Freedom Camping in Vehicles Bylaw b)      reconfirm that all areas classified as a reserve under the Reserves Act 1977, or land used for reserve purposes held under the Local Government Act 2002 within the Hibiscus and Bays Local Board area be prohibited for freedom camping c)      reconfirm that the Gulf Harbour Marina Hammerhead carpark at 1311 Laurie Southwick Parade, Gulf Harbour and Waiwera road reserve on the corner of Hibiscus Coast Highway and Waiwera Road, be categorised as restricted d)      request that adequate funding for enforcement be provided by council until the new bylaw is enacted. CARRIED

20

Orewa Community Centre 2019/2020 hire fee subsidy

Resolution number HB/2019/163 MOVED by Deputy Chairperson J Fitzgerald, seconded by Member G Holmes: That the Hibiscus and Bays Local Board: a)      approve the standard application of the Hire Fee Framework for hirers of Orewa Community Centre, including a local board priority activity rate that offers hirers a 50 per cent discount b)      allocate $9,000 from the Hibiscus and Bays Local Board Community Grants Programme 2019/2020 budget for the purposes of additional hire fee subsidies for the Orewa Community Centre over and above the Hire Fee Framework. CARRIED

21

New road name in the Junwei Niu subdivision at 38 and 52 Newman Road, Silverdale

Resolution number HB/2019/164 MOVED by Deputy Chairperson J Fitzgerald, seconded by Member C Watson: That the Hibiscus and Bays Local Board: a) approve the road name Rui Place for the new private road in the Junwei Niu subdivision at 38 and 52 Newman Road, Silverdale, in accordance with section 319(1)(j) of the Local Government Act 1974 and as referenced in Attachments A and B to the agenda report. CARRIED

22	Assignment of lease from Royal New Zealand Plunket Trust, at 1A Sidmouth Street, to North Shore Community Toy Library Incorporated
	Resolution number HB/2019/165 MOVED by Deputy Chairperson J Fitzgerald, seconded by Member G Holmes: That the Hibiscus and Bays Local Board: a)      approve the assignment of lease from Royal New Zealand Plunket Trust to North Shore Community Toy Library Incorporated b)      approve the renewal of the assigned lease on the terms as provided for in the lease agreement, effective from 1 August 2019. CARRIED
	Note:   Pursuant to Standing Order 1.9.7 Member D Cooper requested his dissenting vote be recorded

23

Temporary arrangements for urgent decisions and staff delegations during the election period

Resolution number HB/2019/166 MOVED by Member G Holmes, seconded by Member C Bettany: That the Hibiscus and Bays Local Board: a)      utilise the local board’s existing urgent decision-making process between the final local board business meeting and the commencement of the term of office of new local board members b)      note that from the commencement of the term of office of new local board members until the inaugural meeting of the incoming local board, urgent decision-making will be undertaken by the Chief Executive under existing delegations c)      approve that staff, as a temporary measure, can make business as usual decisions under their existing delegated authority without requiring compliance with the requirement in the current delegation protocols to consult with the nominated portfolio holder (or chairperson where there is no portfolio holder in place), from 22 October 2019, noting that staff will consult with the chairperson and deputy chairperson following the inaugural meeting until new arrangements are made at the first business meeting in the new term d)      note that existing appointments by the local board to external bodies will cease at the election and new appointments will need to be made by the local board in the new term. CARRIED

24	Record of Workshop Meetings
	Resolution number HB/2019/167 MOVED by Deputy Chairperson J Fitzgerald, seconded by Member C Bettany: That the Hibiscus and Bays Local Board: a)      endorse the record of the workshop meetings held on 29 August and 5 September 2019. CARRIED

26        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

Dinner adjournment 5.53pm – 6.30pm

8          Deputations

8.1	Hibiscus and Bays Pest Free Group
	Sally Cargill, East Coast Bays Community Coordinator was in attendance to update on the Hibiscus and Bays Pest Free Group.
	Resolution number HB/2019/168 MOVED by Chairperson J Parfitt, seconded by Member G Holmes: That the Hibiscus and Bays Local Board: a)      thank Ms Cargill for her update on the Hibiscus and Bays Pest Free Group and for the work that Ms Cargill and Richard Chambers of the Pest Free Group have done. CARRIED

8.2	East Coast Bays Community Project
	Sally Cargill, East Coast Bays Community Coordinator was in attendance to provide an update on the work of the East Coast Bays Community Project.
	Resolution number HB/2019/169 MOVED by Chairperson J Parfitt, seconded by Member G Holmes: That the Hibiscus and Bays Local Board: a)      thank Ms Cargill for her update on the East Coast Bays Community Project. CARRIED

Councillor J Watson present at 6.45pm

9          Public Forum

9.2	Friends of Okura Bush
	Geoff Reid and Lezette Reid were in attendance to update on the work of Friends of Okura Bush.
	Resolution number HB/2019/170 MOVED by Chairperson J Parfitt, seconded by Member C Bettany: That the Hibiscus and Bays Local Board: a)      thanked Geoff and Lezette Reid for their presentation on the Friends of Okura Bush. CARRIED

9.1	Silverdale matters
	Lorraine Sampson was in attendance to speak about the Silverdale Village signs. A copy of the tabled documents have been placed on the official minutes and are available on the Auckland Council website as a minutes attachment.
	Resolution number HB/2019/171 MOVED by Chairperson J Parfitt, seconded by Member D Cooper: That the Hibiscus and Bays Local Board: a) that the petition from Lorraine Sampson be received and a copy be forwarded to Auckland Transport and Silverdale Area Business Association. CARRIED
	Attachments a     18 September 2019 - Hibiscus and Bays Local Board Item 9.1 - Silverdale Matters - presentation and petition

25	Farewell and reflections
	Member M Williamson and Member C Watson both gave valedictory speeches.
	Resolution number HB/2019/172 MOVED by Chairperson J Parfitt, seconded by Member D Cooper: That the Hibiscus and Bays Local Board: a)      thank Members Caitlin Watson and Mike Williamson, for their valedictory speeches and wish them all the best for their future endeavours and thank them for their hard work and contribution to the 2016 – 2019 term of the Hibiscus and Bays Local Board. CARRIED

7.20 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

                                                           In accordance with Clause 8.1.4 of the Auckland Council Local Board Standing Orders, we hereby confirm the correctness of the minutes of the last meeting of the Hibiscus and Bays Local Board held on 18 September 2019 prior to the next Auckland Council election.

DATE:.........................................................................

CHAIRPERSON:........................................................

CHIEF EXECUTIVE AND/OR NOMINEE:

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