Agenda of Howick Local Board - 16 September 2019

Table 1: Phase one site assessment

Site criteria

Block K Stand-alone library and community hub

Block K Integrated

Block B2 Stand-alone aquatic

Block B2 Integrated

Barry Curtis Park Stand-alone aquatic

Barry Curtis Park Integrated

Site size meets development requirements

Public and active transport access

High visibility of site

Land suitability

Howick Local Board

16 September 2019

Auckland Transport September 2019 update to the Howick Local Board

File No.: CP2019/16189

Te take mō te pūrongo

Purpose of the report

1. To provide an update to the Howick Local Board on transport related matters in their area, including the Local Board Transport Capital Fund and the Community Safety Fund.

Whakarāpopototanga matua

Executive summary

2. A decision is not required this month and as this report is the final update report of this electoral term it provides an opportunity to highlight transport achievements in the Howick Local Board area.

3. The report contains information about the following:

· the wider ‘context’ involving a summary of the strategic projects delivered in the Howick Local Board area in this electoral term

· an update on Local Board Transport Capital Fund (LBTCF) projects

· an update on Community Safety Fund (CSF) projects

· a summary of Auckland Transport support for board advocacy initiatives

· a summary of consultation about future Auckland Transport activities (Attachment A).

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) receive the Auckland Transport September 2019 monthly update report.

Horopaki

Context

4. Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. Auckland Transport reports monthly to local boards, as set out in the Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.

5. Auckland Transport delivered a number of strategic projects in Howick in this electoral term and these are discussed below.

Eastern New Network

6. Delivered in late 2017, the Eastern New Network simplified and improved bus routes across Howick. Simplification increased reliability and the number of buses servicing each individual route. The Eastern New Network has been successful and between June 2018 and June 2019 with customer journeys have increased by 11.4 per cent. A ‘journey’ being one point-to-point expedition including transfers between modes. See statistics presented in Table 1 from the July Auckland Transport Board report below. This equates to approximately 3000-4000 new people using public transport since the previous year.

Table 1: Bus Patronage Eastern New Network

7. Auckland’s overall rate of public transport growth in the same time period is 6.3 per cent.

Airport to Botany Rapid Transport Network (RTN)

8. In this electoral term, Auckland Council and Auckland Transport started working strategically to create a Rapid Transport Network linking the Airport and Botany. The strategic plan is that the Central Rail Link, AMETI-Eastern Busway, and Airport to Botany and electrification to Pukekohe all finish at roughly the same time creating a ‘skeleton’ of the Rapid Transit Networks able to move people efficiently north/south and east/west.

9. From the Howick Local Board area’s perspective, key projects are the AMETI-Eastern Busway and the Airport to Botany Rapid Transport Network both of which have progressed significantly in this electoral term. In September 2019, the Airport to Botany project team will discuss the project further with the board at a workshop.

Figure 1: Airport to Botany Rapid Transit Network

AMETI - Eastern Busway.

10. AMETI – Eastern Busway is a $1.4 billion project to build New Zealand’s first urban busway that will provide congestion free ‘bus only’ lanes for commuters from Panmure to Botany. During this electoral term Auckland Transport contractors started working on Stage 1 while work continues planning the second, third and fourth stages that in time will:

· complete a flyover for commuter traffic linking Reeves Road to the South Eastern Arterial

· build a Rapid Transit Network from Pakuranga to Botany

· build a large transport hub at Botany that the Airport to Botany project will terminate at.

11. The stage from Panmure to Pakuranga has started and is progressing well. The main area of interest is the Transit two (T2) lanes provided for the Pakuranga Road express bus service. The lanes have been operational for just over a month opening on 1 July 2019.

Figure 2: AMETI Panmure to Pakuranga Starts

12. Current monitoring suggests that the lanes are working, letting buses and cars with passengers travel quicker, with minimal impact on general traffic. The general observations are that travel times are a little slower, but that traffic is flowing. Auckland Transport’s social media pages report minimal negative comments and occasional positive comments.

13. Auckland Transport opened a Park and Ride at Lloyd Elsmore Park on 12 August 2019 with space for 300 vehicles where people can park and be directly connected to the 728 and 729 express bus services.

Tātaritanga me ngā tohutohu

Analysis and advice

Community Safety Fund

14. This term the Community Safety Fund (CSF) started and will deliver $20 million over two years across all 21 local boards. It is strictly for road safety initiatives. It is designed to deliver safety projects identified by the local board. A local board’s share of the fund is based on a formula that assesses the number of deaths and serious injuries in that area. The Howick Local Board’s share of the CSF is $985,896.

15. Howick Local Board has confirmed that it supports two projects:

· Botany Downs Secondary College Crossing Point – Improving the crossing facilities for Botany Downs Secondary College students who need to cross Chapel Road

· Flatbush School Road Temporary Pedestrian Bridge – Building a temporary bridge over the Flat Bush Culvert (on Flatbush School Road) allowing pedestrians to cross the culvert more safely.

Local Board Transport Capital Fund

16. The Local Board Transport Capital Fund (LBTCF) is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. Projects must also:

· be safe

· not impede network efficiency

· be in the road corridor (although projects running through parks may be considered if they support a transport outcome).

17. The fund is designed to allow local boards to build transport focused local improvements in their areas.

18. In this electoral term, the board had $5,887,373 of LBTCF available. The following projects were delivered using the LBTCF:

· Half Moon Bay Ferry Terminal - The new ferry terminal at Half Moon Bay, started in the previous electoral term, was completed

Figure 3: Half Moon Bay Ferry Terminal

· Cascades Road Walkway – The board funded a walkway that will allow people of all abilities better access from Cascades Road to the Cascades walking track

Figure 4: Concept Sketch of Cascades Walkway

· Barry Curtis Park Walkway – The board funded a new stretch of footpath in Barry Curtis Park running parallel to Flatbush School Road that will provide a safer pedestrian link to the park, pedestrian refuge crossing points and car parking. This project’s cost is $339,500

· Howick Village Centre Plan – A sum of $400,000 was made available to support the design process and the board has earmarked another $1 million as a reserve for future delivery of this project.

19. In this electoral term, the Howick Local Board has allocated $3,483,771 of the LBTCF including $1,000,000 held in reserve for the Howick Village Centre Plan. This means a total of $2,403,602 will be transferred to the new board.

Local board advocacy

20. The following table is summary of Howick Local Boards advocacy initiatives and progress made on them in this electoral them.

Table 2: Howick Local Boards advocacy initiative summary

Advocacy initiative	Key initiative	Status
A well-integrated efficient public transportation system	Advocate to Auckland Transport to maintain and upgrade existing transportation systems, including improving safety at congestion hot spots	Auckland Transport has supported this ‘key initiative’ by: · The Eastern New Network was introduced improving bus services and has significantly increased bus patronage in the Howick Local Board area · AMETI – Eastern Busway has started and will involve the delivery of approximately $1.4 billion of transport improvements for Howick · Planning for a Rapid Transport Network between the Airport and Botany has started.
Well designed and quality development in Howick	Continue to partner with Auckland Transport to develop the Half Moon Bay area as a transport hub	Auckland Transport finished the Half Moon Bay Ferry Terminal and bus turnaround area. Combined with more frequent and regular services being introduced in the Eastern New Network, Half Moon Bay has become a transport hub.
Well designed and quality development in Howick	Continue to develop integrated planning solutions which co-ordinate the planning, design and management of public spaces	Auckland Transport continues to support the Howick Village Centre project
Parks and open spaces allow for a wide variety of recreational activities.	Continue to extend existing walkways and cycle ways, including informative signage.	Auckland Transport has provided advice on a range of projects that would contribute to this objective.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21. No impacts from this month’s activity.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Auckland Transport consultations

22. Over the last reporting period, Auckland Transport invited the local board to provide feedback on two proposals. More detailed information is available in Attachment A.

Tauākī whakaaweawe Māori

Māori impact statement

23. In this reporting period no projects required iwi liaison.

Ngā ritenga ā-pūtea

Financial implications

24. This report does not have any financial implications that have not already been reported.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25. The proposed decision to receive the report has no risks. Auckland Transport has risk management strategies in place for all of its projects.

Ngā koringa ā-muri

Next steps

26. Auckland Transport will provide a further update report to the new board next term.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Summary of consultation about future Auckland Transport activities	19

Ngā kaihaina

Signatories

Author

Ben Stallworthy – Elected Member Relationship Manager

Authorisers

Jonathan Anyon – Elected Member Relationship Team Manager

Nina Siers - Relationship Manager

Howick Local Board

16 September 2019

Investigating the installation of lighting in Tarnica Park

File No.: CP2019/16107

Te take mō te pūrongo

Purpose of the report

1. To seek a decision on the recommendation to investigate the installation of footpath lighting at Tarnica Park to address night time antisocial activity in and around the playground.

Whakarāpopototanga matua

Executive summary

2. In March 2019 residents near Tarnica Park in North Park, Botany requested the Howick Local Board fund park lighting to prevent antisocial behaviour at the park.

3. At a July 2019 community meeting, residents made additional requests for the local board to provide council sponsored park activations, a renewed playground and increased park maintenance.

4. The Howick Local Board resolved a Notice of Motion (HW/2019/91) at its meeting on 19 August 2019 which requested staff investigate the installation of a single solar-powered sensor light over the playground in Tarnica Park and provide a report to the September Howick Local Board meeting.

5. Staff from Parks, Sports and Recreation consider that a solar-powered sensor light is only likely to displace antisocial behaviour to another area of the park and could inadvertently encourage more activity in and around the playground at night time. Lighting the park footpath and lifting the number of pedestrians accessing Botany Town Centre through the park, particularly in the evening, is seen as a more effective means of addressing the issue. This could be in collaboration with the police to ensure the site is checked regularly and night time gatherings actively discouraged.

6. It is therefore recommended that the board allocates $10,000 LDI opex to Community Facilities to lead an investigation and design process covering options plus costs for lighting the Tarnica Park footpath connecting North Park through to the Botany Town Centre public transport and shopping precinct.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) approve the allocation of $10,000 LDI opex from the 2019/2020 Community Response Fund to Community Facilities to undertake an investigation and design led process into options for and costings for lighting the Tarnica Park footpath.

Horopaki

Context

7. In March 2019 residents living adjacent to Tarnica Park requested the board fund park lighting to prevent anti-social behaviour taking place at the reserve during the hours of darkness.

8. Youth gather at the park playground to consume alcohol and engage in anti-social behaviour resulting in park damage, noise, disturbance and threatening behaviour to residents.

9. On Saturday 3 July 2019 a community meeting was held at Tarnica Park with local board members, residents, police and council staff to identify options to reduce night-time anti-social behaviour at the reserve.

10. Residents requested that the board fund:

· park lighting to illuminate the playground and discourage its use as a night-time gathering space

· park activations to encourage community use and ownership

· a playground upgrade

· increased park maintenance.

11. At its meeting on 19 August 2019, the Howick Local Board resolved via a Notice of Motion as follows:

Resolution number HW/2019/91

MOVED by Chairperson D Collings, seconded by Member B Wichman:

That the Howick Local Board:

a) request staff urgently progress an investigation into installing a single solar powered sensor light over the playground in Tarnica Park and to report back their findings to the Howick Local Board meeting on 16 September 2019.

Tātaritanga me ngā tohutohu

Analysis and advice

12. Tarnica Park is located in North Park, Botany and provides neighbourhood-scale recreation for the local community with access to a playground and open passive recreation space.

13. There are no lights located in the park or on the connecting pathway to the shopping precinct and street lights on Tarnica Road illuminate the footpath entrance and road only.

14. Lighting is an important component of park infrastructure, allowing people to use and enjoy spaces into the evening hours where appropriate. Sports fields and some hardcourts are lit in evenings over the winter to allow for extended periods of play, along with busy car parks linked to community facilities and key footpath routes that provide commuter connections or evening amenity at destination parks (i.e Panumure Lagoon).

15. Good lighting can help make parks safe, by reducing the level of crime and perceptions of crime. However, the great majority of parks and associated footpaths are not lit because of safety issues linked to encouraging people to go into isolated areas with poor visibility beyond the range of the footpath lighting. There are no council playgrounds that are lit during hours of darkness either to extend play or discourage antisocial behaviour.

16. Park lighting is expensive to install and operate. It requires significant capex investment and ongoing operational funding. It is not practical or desirable to illuminate all our parks in their entirety.

17. There is uncertainty over the effectiveness that a sensor light will have in managing anti-social behaviour at the park and for these reasons a solar-powered sensor light is not recommended. Illuminating the playground with a solar-powered sensor light to deter anti-social behaviour may inadvertently increase park use at unwanted times, create noise and disturbance for residents or simply result in moving the anti-social behaviour to another location within the park.

18. Encouraging increased community use, participation and ownership of parks is a proven strategy to reduce anti-social behaviour. While it is important to activate the parks network and provide for the recreational needs of the local community it is considered unlikely that increasing day-time visitation to the park will fully eliminate night-time anti-social behaviour. This is best achieved through a combination of day time activation along with footpath lighting and police patrols.

19. Generally, park footpath lighting is provided on road-to-road commuter routes which connect residential areas to shopping centres and transport links including bus stops, train and railway stations.

20. Tarnica Park provides a direct route and reduced walking distance from North Park to bus stops and shopping precincts at Botany Town Centre compared with the circuitous road corridor.

21. Illuminating the footpath will encourage North Park residents to increase public transport usage, particularly in winter when it is darker for longer. It may also encourage greater visitation to Botany Town Centre on foot resulting in increased park activation and passive surveillance which raises the overall security of the park.

22. Consultation with Auckland Transport will determine whether the park pathway provides sufficient benefit as a commuter corridor to enable footpath lighting to be delivered through the Transport Capital Fund.

23. It is recommended that the board provides $10,000 LDI opex from the Community Response Fund to Community Facilities to progress an investigation and design led process covering options plus costs for the lighting of the Tarnica Park footpath in order to raise use levels of the site in the evening and connect North Park residents to public transport and shopping precincts.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24. The playground is not identified on the Community Facilities adopted three-year work programme and maintenance including clearance of litter, broken glass and graffiti is managed by existing maintenance contracts.

25. Tarnica Park pathway lighting project does not form part of the approved Community Facilities 2019/2020 work programme. Community Facilities has confirmed there is capacity within their approved work programme to conduct investigation and design for footpath lighting at Tarnica Park.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26. The community has raised expectations that the board will respond to requests to reduce anti-social behaviour at the park.

27. Illuminating the footpath at Tarnica Park is a step towards addressing antisocial behaviour at the site and delivering the following Local Board Plan 2017 outcomes:

· Outcome 1: We are proud of our area and participate in our community to make Howick a great place to live, work and play

· Outcome 2: We want to ensure future growth is well planned with good quality design and transport connections that enable people to move easily around our area.

Tauākī whakaaweawe Māori

Māori impact statement

28. Parks and heritage are of fundamental importance to mana whenua, their culture and traditions. Providing a wider range of services at Tarnica Park will benefit Maori and the wider community by increasing safety and encouraging community use of the park.

Ngā ritenga ā-pūtea

Financial implications

29. Allocating $10,000 LDI opex from the Community Response Fund for park lighting investigation and design will provide the board with costs to illuminate the footpath and deliver on Local Board Plan outcomes. Noting, the Community Response Fund for 2019/2020 currently has $33,200 available to be allocated.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

30. There is a high risk that installing a single solar powered light over the playground at Tarnica Park fails to address night-time antisocial activity.

31. Addressing antisocial behaviour requires a combination of:

· improving park assets through renewals

· footpath lighting

· partnering with the police.

32. The footpath lighting project provides additional benefit for the board and community in terms of improving the footpath network and providing safe commuter corridors over extended periods.

33. Allocation of $10,000 LDI opex for Tarnica Park investigation and design is a step towards increasing community use of the park by addressing safety concerns and providing for a wider range of users.

Ngā koringa ā-muri

Next steps

34. Community Facilities will workshop Tarnica Park footpath lighting costs and options in Quarter three of the current financial year.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Steve Owens - Parks and Places Specialist

Authorisers

Mace Ward - General Manager, Parks, Sports and Recreation

Nina Siers - Relationship Manager

Howick Local Board

16 September 2019

Adoption of the Mangemangeroa Valley Reserves Development Plan, Restoration Plan and Geotechnical Study

File No.: CP2019/13180

Te take mō te pūrongo

Purpose of the report

1. To seek adoption of the:

· Mangemangeroa Valley Reserves Development Plan (Development Plan -Attachment A)

· Mangemangeroa Valley Reserves Restoration Plan 2019 (Restoration Plan - Attachment B).

2. To note the Mangemangeroa Valley Reserves Geotechnical Instability Risk Assessment (Geotechnical Study - Attachment C).

3. To allocate $4000 Locally Driven Initiative (LDI) opex from the Community Response Fund for Community Facilities to conduct site preparation work to support restoration planting at the reserves in FY 2019/2020.

Whakarāpopototanga matua

Executive summary

4. The Mangemangeroa Valley Reserves and Valley Walkway provides a scenic bush and coastal walking experience through six contiguous local parks spanning more than five kilometres (Attachment D). The reserves and walkway are a popular visitor attraction and are actively maintained and cared for by the Friends of Mangemangeroa Society Incorporated (FoM).

5. In FY 2015/2016 the local board provided $130,000 LDI opex to the Mangemangeroa Environmental Education Facility Trust (MEEFT) to determine the viability of developing an environmental education facility and visitor centre at the reserve.

6. The local board funded $55,000 Locally Driven Initiative (LDI) opex in FY 2017/2018 (HW/2017/211) to prepare a Development Plan and update the 2006 Restoration Plan for the Mangemangeroa Valley Reserves and Valley Walkway. The board also provided $20,000 LDI opex in FY 2018/2019 (HW/2018/200) to conduct geotechnical studies for the park and walkway to reduce the impact of landslips.

7. It is recommended that the local board adopts the Development Plan, the 2019 Restoration Plan and notes the Geotechnical Assessment in order to help guide the long-term holistic development of the reserves. This will include the development of an environmental education facility. The documents will assist in coordinating asset maintenance, renewals and volunteer activity across the reserves.

8. It is also recommended that the board allocates $4000 Locally Driven Initiative (LDI) opex for Community Facilities to provide site preparation work to support restoration planting by the FoM.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) adopt the Mangemangeroa Valley Reserves Development Plan and the Mangemangeroa Valley Reserves Restoration Plan 2019.

b) allocate $4000 Locally Driven Initiative (LDI) opex from the Community Response Fund to Community Facilities to provide site preparation works to support the Friends of Mangemangeroa 2019/2020 tree restoration planting programme.

c) note the Mangemangeroa Valley Reserves Geotechnical Instability Risk Assessment.

Horopaki

Context

9. Mangemangeroa Reserve is a coastal park that provides access to the Mangemangeroa Valley Walkway spanning more than five kilometres and travelling through six local parks. The reserve and walkway is a popular visitor attraction.

10. In FY 2015/2016 the local board provided $130,000 LDI opex to MEEFT to conduct feasibility studies to determine the viability of developing an environmental education facility at the reserve.

11. The purpose of the proposed education facility is to provide visitors with an understanding of the history, occupation and flora and fauna of the area. Preferred options and feasibility study findings were workshopped with the board in March 2018.

12. A series of landslips from storm events occurred between 2016 and 2018 resulting in the closure of sections of the Mangemangeroa Valley Walkway. The board recognised the importance of maintaining access along the walkway and provided $55,000 LDI opex in FY 2017/2018 (HW/2017/211) to prepare a Development Plan plus update the 2006 Restoration Plan and $20,000 LDI opex in FY 2019/2019 (HW/2018/200) to conduct geotechnical studies for the park and walkway to reduce the impact of landslips.

13. The Development Plan, the 2019 Restoration Plan and Geotechnical Assessment will help guide the long-term holistic development of the reserves which may include the environmental education facility development.

Tātaritanga me ngā tohutohu

Analysis and advice

14. The Development Plan and Restoration Plan 2019 were prepared in collaboration with the Howick Local Board, and local stakeholder/volunteer groups such as the FoM.

15. The Development Plan aims to:

· articulate the vision for the reserves

· outline the reserves ecological context and significance

· provide guidance on asset renewals.

16. The Development Plan aligns with existing plans and proposed developments, including:

· Mangemangeroa Reserve Restoration Plan 2019

· Mangemangeroa Valley Reserves Management Plan 2007

· MEEFT projects.

17. The Development Plan is an operational document that steers maintenance and renewal of existing assets including pathways, bush tracks and signage through design guidance recommendations.

18. The Restoration Plan is an update to the 2006 Mangemangeroa Reserve Restoration Plan and provides current restoration practices and techniques that fulfil the management philosophy and goals outlined in the Mangemangeroa Reserve Management Plan 2007.

19. A Geotechnical Instability Risk Assessment was prepared to identify instability across the six reserves that comprise the Mangemangeroa Reserve and Walkway sites and provide recommendations for:

· managing/mitigating slope instability

· typical maintenance approach appropriate to the existing walkways

· recommendations for further geotechnical assessment/investigations appropriate for new structures or walkways in the area.

20. The geotechnical study defines Mangemangeroa Reserve and Walkway by zones A, B & C (see Attachment C, Figure 1):

· Zone A - Comprises the narrow coastal reserve north of the Whitford Road Bridge and south of Mangemangeroa Reserve. The existing walking track follows the toe of the slope through bush and sections of boardwalk within the tidal mudflats

· Zone B - Constitutes the Mangemangeroa Reserve, bordered by Somerville Road to the west. The majority of the existing walking track is constructed on grade and traverses downslope near the barn shed, running along the lower eastern margin of the reserve. A proposed walking track follows the ridgeline, adjacent to Sommerville Road, and connects with the existing walking track at the northern extent of the reserve

· Zone C - Consists of Chisbury Terrace Reserve, Pohutukawa Avenue Esplanade Reserve and ends at the Sandspit at the north-eastern extent. The existing walking track follows a narrow corridor along the toe of the slope through bush and boardwalk sections along the tidal mudflats.

21. Zones A and C are located on a narrow strip of land at the toe of the slope with a moderate to high risk of landslip inundation resulting from landslips originating within private land above. There is limited scope for track relocation through this area because of the narrow corridor. There is the option to relocate the track by building a timber boardwalk within the tidal mudflats.

22. Alternative hard engineering approaches including retaining walls, in-ground palisade walls or debris deflection walls to mitigate landslip inundation may be appropriate in high risk areas, however, these options are expensive and need to be considered against a do nothing or soft engineering option with ongoing track maintenance.

23. Soft engineering options include upslope planting and installation of erosion control matting along exposed slopes and head scarps to mitigate slope instability.

24. Zone B comprises Mangemangeroa Reserve which has a much larger scope for track relocation because of the size of the reserve area. Tracks should be constructed to avoid crossing gully features where possible. Site specific geotechnical studies are required for pathway development to inform appropriate routes and engineering interventions.

25. Recommendations for future track maintenance and areas that require further geotechnical assessment are set out below:

· culverts along the length of the track should be regularly checked and maintained to prevent blockages resulting in overflows and scouring of the track surface

· geotechnical investigations should be conducted to support track relocations and renewals, development of new pathways, structures and boardwalks in the coastal margin

· a coastal assessment should be considered to evaluate the effects of the walking track in low lying areas regarding rates of coastal erosion and sea level rise.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. The Development Plan has been jointly developed by Parks, Sports and Recreation and Community Facilities.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27. The local board provided feedback on the preparation of the Development Plan at workshops in December 2017 and September 2018.

28. Adoption of these plans is a step towards delivering Outcome 5 in the Howick Local Board Plan 2017: Parks and open spaces allow for a wide variety of recreational activities.

29. The FoM have signed the Mangemangeroa Valley Reserves Partnership Agreement with Auckland Council which defines the society’s role in the promotion and coordination of volunteer activities in the valley reserves.

30. The Development Plan and Restoration Plan 2019 were developed in collaboration with the FoM who provided feedback on the documents at workshops, via email and at their 2017 and 2018 Annual General Meeting.

Tauākī whakaaweawe Māori

Māori impact statement

31. The Restoration Plan and Development Plan seeks to preserve and protect taonga at Mangemangeroa Reserve and Walkway through enhancement of flora and fauna, providing increased habitat and native tree planting. The plans also aspire to educate park visitors on Māori culture and traditions through the application of Te Aranga Māori Design Principles which communicates a cultural narrative through installation of interpretative signage, art installations and way-finding.

Ngā ritenga ā-pūtea

Financial implications

32. Allocation of $4000 LDI opex from the Community Response Fund to support FoM 2019/2020 tree planting programme at the reserves will help realise the aspirations of the 2019 Restoration Plan and one of FoM’s key objectives. Noting, the Community Response Fund for 2019/2020 currently has $33,200 available to be allocated.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations `

33. The local board seeks to protect and enhance the Mangemangeroa Valley Reserves to facilitate increased visitation and provide environmental protection. Allocation of $4000 LDI opex to support restoration planting at the reserves is a step towards delivering this aspiration.

34. The attached documents were prepared in collaboration with the local board and the FoM. There is an expectation from stakeholders that the board will adopt the documents and provide funding to support the tree planting programme at the reserves.

35. Should the board not adopt the report and allocate funding to support volunteer planting at the reserves the maintenance and renewal of assets will continue without coordination and stakeholder expectations will not be met.

Ngā koringa ā-muri

Next steps

36. The adopted Development Plan and Restoration Plan 2019 will be used to guide asset renewals and restoration planting projects.

Ngā tāpirihanga

Attachments

No.	Title	Page
a	Development Plan (Under Separate Cover)
b	Restoration Plan 2019 (Under Separate Cover)
c ⇩	Geotechnical Study	31
d ⇩	Mangemangeroa Valley Reserves - Aerial	61

Ngā kaihaina

Signatories

Author

Steve Owens - Parks and Places Specialist

Authorisers

Mace Ward - General Manager, Parks, Sports and Recreation

Nina Siers - Relationship Manager

Howick Local Board

16 September 2019

Flat Bush Community Facilities Locations

File No.: CP2019/17062

Te take mō te pūrongo

Purpose of the report

1. To approve Barry Curtis Park as the location for the aquatic and leisure centre.

2. To approve Block K in Ormiston Town Centre as the location for the library and community hub.

Whakarāpopototanga matua

Executive summary

3. Two community facilities are planned for the Flat Bush area, a library and community hub and aquatic and leisure centre. They are priorities for the Howick Local Board and the Flat Bush community. To progress planning and delivery of the facilities, a decision is required on their locations.

4. The recommended locations are for the:

· aquatic and leisure centre to move to Barry Curtis Park

· library and community hub to remain on Block K in Ormiston Town Centre.

5. This follows a review by Otium Planning Group Pty Ltd (Otium). They completed a site assessment on three sites owned by council in the Flat Bush area (see Attachment A for the Ormiston Town Centre Masterplan and Stage Block Plan):

· Ormiston Town Centre – Block K

· Ormiston Town Centre – Block B2

· Barry Curtis Park.

6. The first stage of the site assessment discounted Block B2 for the aquatic and leisure centre as it is not large enough for a multi-sport facility, including aquatic centre, indoor recreation and car parking. It does not offer any opportunity or flexibility for future needs or service growth. This differs from the 2015 location assessment which recommended Block B2 as the preferred location.

7. The site assessment confirmed that Block K is suitable for a stand-alone library and community hub but is not large enough to also include an integrated aquatic and leisure centre.

8. Barry Curtis Park is suitable for both a stand-alone aquatic and leisure centre and an integrated facility that brings the library, community space, aquatic and leisure centre under one roof.

9. The review considered two options using a quadruple bottom line (QBL) assessment.

· Option 1 – Stand-alone facilities on two sites (library and community hub on Block K in Ormiston Town Centre and aquatic and leisure centre on Barry Curtis Park)

· Option 2 – An integrated facility on Barry Curtis Park including the library, community space, aquatic and leisure centre.

10. The QBL assessment gives a holistic assessment of options and considered four outcome areas: social, cultural, environmental and economic. There were similar outcomes across many of the attributes but Option 1, stand-alone community facilities on two sites, performs better across social and cultural outcomes. Option 2 performs better in economic outcomes.

11. Funding for the community facilities is included in the Long-term Plan 2018–2028 (LTP) and cost estimates indicate the facilities can be delivered within the combined budgets.

12. Risks include negative community perception regarding the change of location of the aquatic and leisure centre and delays to the project while the location review was undertaken. There are also general construction risks such as site-specific conditions, cost escalations and timeframes. The risks can be mitigated through communication, planning and design.

13. Next steps for the library and community hub are procurement of the design team and concept planning together with consideration for the early engagement of a contractor to better facilitate value for money outcomes. Next steps for the aquatic and leisure centre are community engagement on service requirements and updating the Barry Curtis Park masterplan to include the aquatic and leisure centre.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) rescind resolution HW/2015/166 that the Howick Local Board:

i) approves the location of the Flat Bush aquatic/leisure centre site as Ormiston Road between Pencaitland Drive and Park Edge Road in Ormiston Town Centre.

b) approve Barry Curtis Park as the location for the Flat Bush aquatic and leisure centre.

c) endorse the sale of Block B2 as shown on the Ormiston Town Centre stage block plan dated 25 September 2012 (Attachment A) as it is now not required for the Flat Bush aquatic and leisure centre.

d) approve Block K in Ormiston Town Centre as shown on the Ormiston Town Centre stage block plan dated 25 September 2012 (Attachment A) as the location for the Flat Bush library and community hub.

Horopaki

Context

14. The Flat Bush library and community hub and aquatic and leisure centre are priorities for the Howick Local Board and the Flat Bush community. They form the board’s One Local Initiative advocacy item. They are also priorities in the Community Facilities Network Action Plan to support the significant residential growth in the area. The expected population of Flat Bush by 2046 is 55,096.

15. The Ormiston Town Centre Masterplan (2012; see Attachment A) outlines the planned location of the library and aquatic centre in Ormiston Town Centre. Earlier planning for Barry Curtis Park, prior to 2012 included the aquatic centre in the park.

16. Howick Local Board resolved in 2015 (HW/2015/166) to approve the location of the aquatic and leisure centre in Ormiston Town Centre. This was based on an assessment that considered criteria including site suitability for development, proximity to the Ormiston Town Centre, amenities including public transport and parking, servicing, security and safety and proximity to schools. The assessment concluded that the advantages of the Ormiston Town Centre location outweighed the advantages of Barry Curtis Park.

Tātaritanga me ngā tohutohu

Analysis and advice

17. The Community Facilities Network Plan (2015) guides investment in community facilities. It has an objective of focussing investment on developing fit-for-purpose, integrated and connected community facilities. Integrated facilities are one building with multiple spaces flexibly designed to accommodate and deliver a range of complementary activities. They provide activities and services that respond in a more holistic manner to meeting community needs, are convenient to access and more effectively delivered. The benefits of integrated facilities include:

· convenient, one stop shop for community activities

· cross promotion, and exposure to, a broad range of activities, programmes and events

· maximising use through sharing flexible and multi-purpose spaces

· better return on investment through shared infrastructure, avoiding duplication of spaces and management, staffing and maintenance.

18. There are three sites in council ownership that are considered in the location assessment (see Attachment A for the Ormiston Town Centre Masterplan and Stage Block Plan).

· Ormiston Town Centre – Block K

· Ormiston Town Centre – Block B2

· Barry Curtis Park.

19. Otium were contracted to:

· compare two stand-alone community facilities with a co-located integrated community hub

· conduct a site assessment and QBL analysis of the advantages and implications of different site options.

20. The summary Otium report is included as Attachment B.

21. The first phase of the site assessment (see table one below) looked at the suitability of the above sites for facility development, using the below criteria:

· size of site meets development requirements

· public and active transport access

· visibility of site

· land suitability (e.g. flat, stable soil conditions).

22. The scoring scale is ten points meets all criterion and zero points does not meet any criteria.

23. The assessment was supported by high level component schedules and spatial planning. It concluded that Barry Curtis Park is the preferred location for the aquatic and leisure centre. It offers opportunities to create a strong sport and recreation hub and has sufficient space for current requirements as well as future flexibility.

24. Ormiston Town Centre - Block B2 is not large enough for a multi-sport facility, including aquatic centre, indoor recreation and car parking. It does not offer any opportunity or flexibility for future needs or service growth. Block B2 has been discounted from further consideration.

25. The 2015 report listed advantages of the Barry Curtis Park location around the size of the site and the link to other sport and recreation activities. The disadvantages listed include the isolation at night, distance from the town centre and less direct pedestrian, public transport and private vehicle routes. These disadvantages can be mitigated through design and strengthening pedestrian and public transport routes to and through Barry Curtis Park.

26. Ormiston Town Centre - Block K is suitable for a stand-alone library and community hub but is not large enough to also include the aquatic and leisure centre. Barry Curtis Park is suitable for both a stand-alone aquatic and leisure centre and an integrated facility that brings the library, community space, aquatic and leisure under one roof.

Options analysis of stand-alone facilities on two sites against one integrated facility

27. Two development options were further assessed against a quadruple bottom line (Attachment B).

· Option 1 – Stand-alone facilities on two sites (library and community hub in Ormiston Town Centre and aquatic and leisure centre on Barry Curtis Park)

· Option 2 – An integrated facility on Barry Curtis Park including the library, community space, aquatic and leisure centre.

28. The QBL assessment is a decision support tool and provides a mix of information to understand the various impacts of alternative options. It assesses four outcome areas:

· social – non-monetary impacts on human health and subjective wellbeing

· cultural – non-monetary impacts on people’s sense of place and cultural identity

· environmental – non-monetary impacts on air, soil, water, biodiversity and the natural environment in general

· economic – monetary impacts including construction, land, operating and maintenance costs.

29. Table two assesses the two options against the QBL outcome areas. The scoring scale is:

· negative impacts of increasing size: -, --, ---

· no impact: 0

· positive impacts of increasing size: +, ++, +++.

Table 2: Quadruple bottom line assessment of development options
Outcome	Sub-category	Option 1: Stand-alone community facilities on two sites		Option 2: Integrated community hub on Barry Curtis Park
Outcome	Sub-category	Score	Notes	Score	Notes
Social	Improved accessibility to community facilities	+++	Catchments similar between the two options Block K more accessible by public transport	+++	Barry Curtis Park is less convenient for public transport but co-located with other sports facilities
	Improved quality of experience for users	++	Block K directly accessible to regular or impulse visitors; other attractors in town centre e.g. shops, cinema and restaurants	++	Convenience of having all community facilities in one place
	Health and social benefits arising from increased participation	+++	No differences expected	+++
	Passive use benefits	+++	No differences expected	+++
	Reputational risk for Auckland Council	0		---	Expectation that both facilities would be in the town centre
Cultural	Sense of place	+++	Block K is central to the heart of the town centre Aquatic centre has a strong connection to health and wellbeing drivers of Barry Curtis Park	+	Park setting is not ideal for library and community hub
Cultural	Sense of cultural identity	++	Opportunity to include terminus of the cultural axis on Block K	+	Design of building should reflect cultural identity
Environmental	Loss of open space due to facility development	-	Both options include loss of open space in Barry Curtis Park	-
Economic	Cost to construct new or improved facilities	---	Two stand-alone facilities are more expensive than one integrated facility	-	Cost saving of one facility vs two
	Economic cost of using land for community facilities	---	Two sites required	--	One site required; other sites released for alternative uses
	Other whole-of-life costs e.g. operation and maintenance costs	0		+	Expected operational and maintenance efficiencies
	Revenues from facility operation	0		+	Higher returns expected with increased throughput

30. The QBL assessment provides a holistic assessment of options. There were similar outcomes across many of the attributes.

31. Option 1 which locates the library and community hub on Block K in the Ormiston Town Centre and the aquatic and leisure centre in Barry Curtis Park is the recommended option. It offers greater social and cultural outcomes as it supports the hub as the heart of the town centre. It also supports the opportunity to incorporate the terminus of the cultural axis which is significant to mana whenua. The aquatic and leisure centre at Barry Curtis Park creates a recreation hub and has a strong connection to the health and wellbeing drivers of Barry Curtis Park.

32. Option 1 is more expensive than Option 2 as it involves constructing, maintaining and operating two buildings rather than one. Option 1 can be delivered within existing LTP funding.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

33. The review of locations has included key information and input from areas across council including Community Facilities, Libraries, Community Places and Parks, Sport and Recreation. All contributing areas support the library and community hub on Block K and moving the aquatic and leisure centre to Barry Curtis Park.

34. Panuku Development Auckland support the library and community hub on Block K in the Ormiston Town Centre and the aquatic and leisure centre moving to Barry Curtis Park.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

35. The location of the library and community hub in Ormiston Town Centre is in line with previous communication and community expectations.

36. Moving the aquatic and leisure centre to Barry Curtis Park means it will be further from local schools and may mean that students do not walk to the aquatic and leisure centre for school activities. However, creating a recreation hub at Barry Curtis Park supports a healthy and active community and the convenience of having a wide range of recreation opportunities in one place.

37. A workshop was held with the local board on 1 August 2019 and the proposed locations were supported by elected members.

38. Todd Property Group, developers of Ormiston Town Centre, support the library and community hub remaining on Block K. Their development, currently under construction, is designed to connect with the hub as part of the heart of the town centre.

Tauākī whakaaweawe Māori

Māori impact statement

39. The Independent Māori Statutory Board Schedule of Issues of Significance to Māori in Tāmaki Makaurau identifies the need for libraries, sport and recreation, parks and community facilities to be responsive to Māori community needs. The community facilities in Flat Bush should contribute to Māori outcomes, both through the services they provide and their design and contribution to sense of place.

40. There has been hui in the past with mana whenua about the library and community hub design, but these have been on hold. An ongoing working relationship will be re-established once the location is confirmed.

41. Ngāi Tai ki Tāmaki have emphasised the importance of the cultural axis that runs through Barry Curtis Park and its role in connecting the park to Ormiston Town Centre. There is an opportunity for the cultural axis to terminate on the western side of Block K and this will be further explored with mana whenua.

42. Community consultation and engagement on the service requirements for the aquatic and leisure centre is planned for late 2019. This will include mana whenua and residents within the community who identify as Māori.

Ngā ritenga ā-pūtea

Financial implications

43. Funding for the community facilities is included in the Long-term Plan 2018-2028. There is $35 million for the library and community hub in 2021–2023 and $48 million for the aquatic and leisure centre in 2023–2025. The funding has increased since the Long-term Plan 2015-2025 to recognise cost escalations and later delivery timeframes.

44. Building two stand-alone facilities will incur significantly more cost than one integrated facility. It is also more expensive to operate and maintain two buildings rather than one.

45. Cost estimates confirm that the two facilities can be delivered within the Long-term Plan 2018–2028 budgets.

46. Block B2 is not a service property so the proceeds of sale will return to council.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

47. Table three below outlines risks and mitigations.

Table 3: Risks, impacts and mitigations
Risk	Impact	Mitigation
Negative community perception of aquatic and leisure centre location decision	Community opposition could lead to slower delivery and more resource required to work with the community	Communication regarding benefits of Barry Curtis Park location Opportunities provided for input into design
Negative community perception due to delays	More resource required to work with the community	Detailed programme planning Communication regarding timeframes and programme
Site specific conditions are not favourable e.g. geotechnical constraints, contamination	Cost and time required to remediate may impact overall project budget and timelines	Preliminary site investigations and geotechnical information suggests sites are suitable for development Further detailed investigation will be required
Cost escalations	Available funding is not sufficient to complete project	Management through design and project delivery
Design and construction timeframes do not align to LTP phasing	Funding is not available when needed	Complete project planning Ensure adequate resources allocated to project
Lack of or irregular communication and engagement with local board	Lack of clarity and loss of trust	Establish clear lines of communication Develop and implement an agreed communication and engagement strategy Ensure all project status information is accurate and up-to date

Ngā koringa ā-muri

Next steps

Library and community hub

48. Procurement of the design team for the library and community hub has commenced. The design team will complete concept designs for the facility and these will be workshopped with the board in early 2020.

49. Project Delivery in Community Facilities are planning delivery of the project to align with project phasing in the LTP.

Aquatic and leisure centre

50. Community engagement is needed to confirm the service requirements for the aquatic and leisure centre. This will take place in late 2019. The goals of the engagement are to:

· inform the community about the project and opportunities to be involved

· understand ideas, preferences and needs of the community.

There will be multiple opportunities for the community to be involved including online and face-to-face methods. Staff will consider how the engagement process can bring the community together and provide opportunities for all sectors of the community to participate.

51. Advice will be provided to the local board on the aquatic and leisure network requirements, including the boards aspiration for a 50 metre pool and impacts of local, destination and regional provision in Flat Bush as defined in the Community Facilities Network Plan (2015).

52. The masterplan for Barry Curtis Park will need to be updated to include the aquatic and leisure centre. This process will confirm the best location within the park and will require public consultation. It is anticipated that this consultation can run concurrently with the community engagement for service requirements.

53. Design work is expected to begin in 2021 with delivery of the facility during 2025 to align with project phasing in the LTP.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Ormiston Town Centre Masterplan and Stage Block Plan	73
b ⇩	Flat Bush Community Facilities Location Review - Summary	77

Ngā kaihaina

Signatories

Authors

John Dragicevich - Manager Strategic Projects

Justine Haves - Manager Service and Asset Planning

Authorisers

Rod Sheridan - General Manager Community Facilities

Lisa Tocker - Head of Service Strategy and Integration

Nina Siers - Relationship Manager

Howick Local Board

16 September 2019

Allocation of Howick Local Board Locally Driven Initiative (LDI) Capital Funding - September 2019

File No.: CP2019/17192

Te take mō te pūrongo

Purpose of the report

1. To approve the allocation of Locally Driven Initiative (LDI) capital funding for recommended projects in the Howick Local Board area and to incorporate these projects in the 2019–2022 Community Facilities Work Programme.

Whakarāpopototanga matua

Executive summary

2. The LDI capital fund was established to ensure that important and prioritised local improvement projects can be delivered within each local community. LDI funded projects include any project that delivers a council owned asset or a capital grant to a third party to deliver an asset made available for public use.

3. The Howick Local Board’s unallocated LDI capital budget at 31 August 2019 was approximately $3.88 million.

4. The proposed LDI capital works projects recommended for inclusion in the 2019-2022 Community Facilities Work Programme were considered by the local board through a series of workshops held in late 2018 and in 2019.

5. The board approved, in principle, a proposed programme for LDI capital works projects at the business meeting held on 20 May 2019. This programme was approved with the expectation that staff and the board would further review the intended scope of the proposed projects and prioritise those that could be delivered as part of the 2019–2022 Community Facilities Work Programme.

6. The projects recommended for LDI capital funding, as shown in Table 1 in this report and further detailed in Attachment A, have been prioritised for investment based on a combination of local board feedback, staff advice and key stakeholder input.

7. This report recommends that the board approve the allocation of $890,000 of LDI capital funding towards eight projects and include them in the approved 2019–2022 Community Facilities Work Programme.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) approve the allocation of $890,000 of the local board LDI capital funding towards the eight projects detailed in Table 1 and Attachment A, and that these projects are incorporated into the approved 2019–2022 Community Facilities Work Programme.

b) note that budget allocation for these LDI projects are best current estimates and amendments may be required to accommodate final costs as these projects progress from investigation and design to delivery of physical works.

Horopaki

Context

8. The LDI capital fund was established to ensure that important local improvement projects can be delivered within the community. Local board LDI funded projects improve lifestyle and a sense of belonging and pride amongst residents.

9. The local board has the discretion to allocate its LDI budget to any project that delivers a council asset or as a capital grant to a third party to deliver an asset made available for public use.

10. Local boards can approve LDI capital projects up to $1 million. Projects that exceed this amount require approval from the Governing Body.

11. Through a series of workshops held in late 2018 and early 2019 staff workshopped with the local board potential projects for LDI funding consideration.

12. Prior to the approval of the 2019–2022 Community Facilities Work Programme, Howick Local Board approved, in principle, a proposed programme for LDI capital works programme at its meeting on 20 May 2019.

13. At its meeting on 17 June 2019, the Howick Local Board approved some of the proposed LDI capital works projects that were included in the 2019–2022 Community Facilities Work Programme.

14. It is now recommended that the additional LDI capital projects are included in the Community Facilities three-year work programme. A list of these projects are provided within this report and further detailed in Attachment A.

Tātaritanga me ngā tohutohu

Analysis and advice

15. Investment in the LDI capital works programme will ensure that council facilities and open spaces in the Howick Local Board area remain valuable and well-maintained community assets.

16. In preparing recommendations and the prioritisation of projects for LDI funding consideration has been given to the following:

· strategic documents (e.g. local board plan)

· service assessment input from Community Services

· asset condition assessments

· input from operational maintenance teams and staff working within Community Facilities

· budget availability.

17. The recommended projects seeking LDI funding support the achievement of the following 2017 Howick Local Board Plan priorities:

· Involved and connected communities

· Our future growth is managed effectively

· Our people are active and healthy.

Projects recommended for LDI funding are shown in Table 1. The local board has discretion to allocate LDI capital funds, and if approved these projects will be included in the 2019 – 2022 Community Facilities work programme.

Table 1: Projects recommended for LDI funding

Activity Name	Activity Description	2019/2020	2020/2021
Barry Curtis Park - install shelter and covered seating	Design and construct a shelter and provide covered seating at the park. The shelter is designated in the vicinity of the activity centre and the skatepark. FY19/20 - investigation, design and scope FY20/21 - commence physical works This is a multi-year funded project with an estimated budget for delivery. The investigation and design will result in a concept plan to be submitted for approval from the local board. Upon approval of the concept plan, physical works will proceed.	$20,000	$100,000
Barry Curtis Park - upgrade and improve event infrastructure	Design and upgrade event infrastructure at Barry Curtis Park to support additional events. FY19/20 - investigation, design and scope FY20/21 - commence physical works This is a multi-year funded project with an estimated budget for delivery. The investigation and design will result in a concept plan to be submitted for approval from the local board. Upon approval of the concept plan, physical works will proceed.	$40,000	$350,000
Cockle Bay Reserve - renew play assets and fence	Renew play assets, fence and seating at Cockle Bay Reserve. FY18/19 - investigate options to renew play assets and fencing and scope the physical works to ensure the assets remain fit for purpose and provide the required level of service. FY19/20 - confirm concept design and implement physical works. This is a multi-year funded project initiated as part of the 2018/19 programme. The ABS Capex renewals budget of $165,000 has been approved as part of the local board Community Facilities Work Programme 2019 -2022. (FY19/20 LDI contribution of $60,000).	$60,000
Howick Recreation Centre - install community notice board	Install a community notice board at the leisure centre.		$10,000
Lloyd Elsmore Park - develop dog exercise area	Develop a dog exercise area in Lloyd Elsmore Park.	$10,000
Rogers Park - renew playground	Develop a concept plan to increase play provision at the park, including consideration for a high degree of accessibility. The design will include options for installation of appropriate play items and supporting infrastructure. Stage one is the development of the concept plan including the investigation and scope for the physical works for local board approval. Stage two includes physical works. This is a multi-year funded project initiated as part of the 2018/19 programme. The ABS Capex renewals budget of $120,000 has been approved as part of the local board Community Facilities Work Programme 2019 -2022. (FY19/20 LDI contribution of $230,000).	$230,000
Rotary Walkway (Bramley Drive) – establish markings for Dick Quax Memorial Run	Establish markings along the Rotary Walkway, Bramley Drive. FY19/20 LDI contribution of $10,000 approved as part of the Community Facilities Work Programme. An additional $10,000 LDI contribution is required for delivery of physical works).	$10,000
Simon Owen Place – install footpath	Install a new footpath for pedestrian access through Simon Owen Place. The footpath will address access issues by providing alternative entry points to Elm Christian College and will also help to alleviate traffic congestion issues in the area. The project is scheduled to be delivered in FY19/20 including the investigation and design, consenting and physical works.	$60,000
LDI Allocation Total		$430,000	$460,000

18. Specific projects seeking LDI funding may have budget allocated from two or more budget sources, including budget from the local board ABS Capex renewals budget.

19. The recommendations for LDI funding allocation includes both new and existing projects that have been continued from the previous financial year where those projects may require multiple years for delivery.

20. Budget allocations for the proposed LDI projects are best estimates only. Project costings are subject to change and refinement as projects progress through the design and delivery phases.

21. Careful consideration has been given to the phasing of projects over multiple years to allow for delivery timeframes and to meet budget requirements.

22. The delivery of individual projects will be managed within the overall Community Facilities work programme. Where significant change to project budgets may need to be considered, or if new LDI projects are added to the work programme, the local board will be advised and will decide if allocation of additional LDI budget will be approved.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23. The project recommendations for LDI funding have been developed in consultation with Community Facilities, Auckland Transport and Parks, Sports and Recreation as part of the council’s integrated local board work programme approach. This approach aimed to improve the quality of advice for the local board through collaboration and understanding across departments.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24. The recommendations for LDI capital works have been considered by the local board in a series of workshops from in late 2018 and in 2019. Views expressed by local board members during these workshops have informed the prioritisation of the LDI capital works projects that are to be approved and included in the 2019-2022 Community Facilities Work Programme.

Tauākī whakaaweawe Māori

Māori impact statement

25. LDI capital works projects are part of the 2019-2022 Community Facilities Work Programme which ensures that all facilities and open space assets continue to be well-maintained assets that benefit the local community, including Māori. When developing and delivering work programmes, including projects funded by LDI, consideration is given to how the activities can contribute to Māori well-being, values, culture and traditions.

26. Where any aspects of the proposed LDI capital works projects are anticipated to have a significant impact on sites of importance to mana whenua then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

27. The proposed allocation of LDI capital funding is within the available local board budgets. The approved allocation of LDI funding does not have significant financial implications, unless projects experience a significant overspend or underspend.

28. Regular updates on the delivery of LDI capital works projects will be provided to the board as part of the routine reporting of the Community Facilities work programme. These updates will identify progress of all projects and potential amendments to the approved programme including changes to budget allocation and timing.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29. If the LDI funding is not approved for the recommended capital works projects at the business meeting, there is a risk that the proposed delivery timeframe for recommended projects may not be delivered within the 2019/2020 financial year.

Ngā koringa ā-muri

Next steps

30. Once approved, delivery of activities for these LDI capital works projects will be included in the 2019–2022 Community Facilities Work Programme and will commence immediately.

31. The work programmes identify if further decisions are required for each activity. These will be brought to the local board when appropriate.

32. Progress and updates on work programmes will be reported to the local board for each quarter of the financial year.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Howick Local Board LDI Allocation September 2019	91

Ngā kaihaina

Signatories

Author

Jacqui Thompson Fell - Work Programme Lead

Authorisers

Rod Sheridan - General Manager Community Facilities

Nina Siers - Relationship Manager

Howick Local Board

16 September 2019

Howick Local and Multiboard Grants Round One 2019/2020 grant allocations

File No.: CP2019/14764

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline applications received for Howick Local Grants, Round One 2019/2020, including multiboard grant applications.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received in Howick Local Grants, Round One 2019/2020 (Attachment B) and Multiboard Grants Round One 2019/2020 (Attachment C).

3. The Howick Local Board adopted the Howick Grants Programme 2019/2020 on 18 March 2019 (Attachment A). The document sets application guidelines for contestable community grants submitted to the local board.

4. The Howick Local Board has set a total community grants budget of $600,000.00 for the 2019/2020 financial year. There was $55,000 from the 2018/2019 Local Grants Round Three funded from the 2019/2020 community grants budget. This leaves a remaining budget of $545,000.

5. Forty-four applications were received for Local Grants, Round One 2019/2020, including thirteen multiboard applications, requesting a total of $443,576.76.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) agree to fund, part-fund or decline each application received in Howick Local Grants Round One, listed in Table One.

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG2007-104	Te Tuhi Contemporary Art Trust	Arts and culture	Towards the purchase of chairs and folding tables to upgrade the studio and social room.	$11,112.00	Eligible
LG2007-108	Howick Village Business Association	Arts and culture	Towards the artist and builder fees to refurbish and expand the mural on Fencible Drive.	$17,000.00	Eligible
LG2007-114	New Zealand Love Dance Association Incorporated	Arts and culture	Towards the rehearsal studio hire, choreography and trainer fees, costume hire, make up and advertising costs to deliver performances throughout the year.	$8,725.00	Eligible
LG2007-128	New Zealand Overseas Chinese Culture and Arts Centre Incorporated	Arts and culture	Towards the venue hire, costume hire and training fees to deliver a performance at the “Coca Cola Christmas in the Park”	$4,700.00	Eligible
LG2007-130	Libretto Productions Limited trading as Children's Musical Theatre Studio	Arts and culture	Towards the costs to deliver a musical theatre production, "Singin' in the Rain Jr.," including venue hire, lighting design and equipment hire, sound hire and programme design and printing.	$7,984.22	Eligible
LG2007-133	Eastern Stars Band Incorporated	Arts and culture	Towards the cost of tutoring and conducting fees, hall hire and transportation to major events for all four bands.	$17,000.00	Eligible
LG2007-136	Harlequin Musical Theatre	Arts and culture	Towards the purchase and delivery of a new shipping container for storage and the cost of removing the old container.	$3,900.00	Eligible
LG2007-102	Sunnyhills Primary School	Community	Towards the costs to construct an asphalt bike track.	$9,900.00	Eligible
LG2007-107	Auckland Seniors Support And Caring Group Incorporated	Community	Towards the venue hire at Pakuranga Community Hall and tutor fees to host weekly community activities.	$5,000.00	Eligible
LG2007-112	Asthma New Zealand Incorporated	Community	Towards the purchase of a tablet computer and the wages of one asthma nurse educator.	$3,000.00	Eligible
LG2007-117	Highland Park Community Creche Incorporated	Community	Towards rental fees for one year to run a preschool programme.	$15,200.00	Eligible
LG2007-118	South East Auckland Senior Citizens' Association Incorporated	Community	Towards the venue hire, catering, hall setup and clean-up, entertainment and sound to host a Christmas and a 15-year anniversary celebration.	$3,175.00	Eligible
LG2007-121	Bhartiya Samaj Charitable Trust	Community	Towards the cost of running an elderly support programme, specifically venue hire, transport and accommodation.	$8,040.00	Eligible
LG2007-124	Life Education Trust Counties Manukau	Community	Towards the overall costs to deliver a health and well-being programme to schools in the Howick Local Board area.	$20,000.00	Eligible
LG2007-125	The Carol White Family Centre Incorporated	Community	Towards the travel and food costs for volunteers and refugee families, supplies for the child care centre and wages for a bilingual assistant.	$10,000.00	Eligible
LG2007-126	The Scout Association of New Zealand	Community	Towards the salary of the general manager to oversee scout groups in the Howick Local Board area.	$5,000.00	Eligible
LG2007-127	Dance Therapy NZ	Community	Towards venue hire, marketing, facilitation, equipment, coordination and administration costs for the "STARS" Pakuranga programme.	$6,000.00	Eligible
LG2007-132	Howick Baptist Healthcare Limited	Community	Towards the set up and running costs for the "Virtual Village," including venue hire, catering, planning and facilitation, evaluation, promotions and presentation equipment.	$50,000.00	Eligible
LG2007-134	Manukau East Council of Social Services Incorporated	Community	Towards ongoing operational costs for the council of social services.	$30,000.00	Eligible
LG2007-135	Youthline Auckland Charitable Trust	Community	Towards the overall costs to train, manage and supervise the volunteer counsellors.	$5,000.00	Eligible
LG2007-137	CNSST Foundation	Community	Towards the teacher facilitation fees and the purchase of two tablets.	$12,432.00	Eligible
LG2007-138	Kids Safe with Dogs Charitable Trust	Community	Towards instructor wages, administration and printing costs to deliver the "Kids Safe with Dogs" programme to schools in the Howick Local Board area.	$5,112.00	Eligible
LG2007-131	Tread Lightly Charitable Trust	Environment	Towards the wages of education contractors to deliver the "Tread Lightly Caravan" programme to the Elim Christian College Junior Campus.	$3,000.00	Eligible
LG2007-103	Howick Village Business Association	Events	Towards the traffic management costs to deliver the Midnight Madness 2019 event.	$4,168.00	Eligible
LG2007-106	Howick Brass Incorporated	Events	Towards the stage, lighting and sound costs to host the "Christmas by Candle Light" event.	$10,404.00	Eligible
LG2007-113	Lions Club of Howick Charitable Trust	Events	Towards the overall costs of hosting the Howick Lions Summer Festival 2020.	$26,000.00	Eligible
LG2007-129	Howick and Districts Historical Society Incorporated	Historic Heritage	Towards the costs of a conservation plan for the Hawthorn Dene property.	$9,150.00	Eligible
LG2007-101	Howick Sailing Club	Sport and recreation	Towards the purchase of a hull for a new rigid inflatable safety boat.	$17,504.50	Eligible
LG2007-109	Pakuranga United Rugby Club	Sport and recreation	Towards the costs to host the 2019 World School Sevens rugby tournament, including grandstands and delivery, St Johns, big screen hire, marquees and the family entertainment zone.	$30,000.00	Eligible
LG2007-115	Bucklands Beach Association Football Club Incorporated	Sport and recreation	Towards the costs to lease the Howick Pakuranga Cricket Club facilities during the 2020 winter season.	$25,000.00	Eligible
LG2007-123	Pakuranga Athletic Club Incorporated	Sport and recreation	Towards the overall costs to host the Dick Quax Memorial Distance Championships 2019, including grandstand hire, entertainment, safety equipment and supplies.	$10,549.50	Eligible
Total				$394,056.22

b) agree to fund, part-fund or decline each application received in Multiboard Local Grants Round One, listed in Table Two.

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
MB1920-115	Manukau Orchestral Society Incorporated	Arts and culture	Towards the wages to engage professional mentors and a soloist to rehearse and deliver a concert.	$4,630.00	Eligible
MB1920-153	The Operating Theatre Trust	Arts and culture	Towards 2,000 free show tickets and free transport for children to attend the theatre production "Greedy Cat."	$3,103.55	Eligible
MB1920-113	Pegasus Flying Trust Air Training Corps	Community	Towards the installation of an electrical connection to the Trust Hangar based in Whenuapai.	$5,000.00	Eligible
MB1920-141	Royal New Zealand Foundation Of The Blind Incorporated	Community	Towards the purchase of digital talking books for the Blind Foundation library.	$4,000.00	Eligible
MB1920-144	Epilepsy Association of New Zealand Incorporated	Community	Towards the educator’s salary, fuel costs and telecommunications to deliver epilepsy support services.	$3,000.00	Eligible
MB1920-147	YMCA North Incorporated	Community	Towards the costs of delivering two family camps at YMCA Adair, including staff costs, accommodation, outdoor instruction, gear and catering.	$3,000.00	Eligible
MB1920-161	The Parkinson's New Zealand Charitable Trust	Community	Towards the salaries of six Parkinson’s community educators for the period of 1 October 2019 to 1 October 2020.	$2,000.00	Eligible
MB1920-162	Children's Autism Foundation	Community	Towards workshop facilitation fees, mileage costs, project coordination administration and printing to deliver the 'In It Together" workshop series.	$2,000.00	Eligible
MB1920-170	Environmental Education for Resource Sustainability Trust	Environment	Towards the purchase of native plants, the purchase of classroom bins and the courier fees for delivering the classroom bins.	$9,260.99	Eligible
MB1920-110	The Korean Society of Auckland Incorporated	Events	Towards the event costs for 2020 Korean Day, including venue hire, catering, sound, advertising and performance fees.	$500.00	Eligible
MB1920-159	United North Piha Lifeguard Service Incorporated	Sport and recreation	Towards the costs of structural engineering, detailed design, project management and consent fees for the 'Lifeguard Facility Replacement Project.'	$3,500.00	Eligible
MB1920-164	Counties Manukau Sports Foundation	Sport and recreation	Towards the catering, venue hire and event coordinator fee to host the 2019 "Counties Manukau Sporting Excellence Awards."	$3,000.00	Eligible
MB1920-172	Totara Park Mountain Bike Club Incorporated	Sport and recreation	Towards the maintenance costs of the Totara Park mountain bike trail, including the digger machine and operator hire, contractor fees, equipment hire and materials.	$6,426.00	Eligible
Total				$49,420.54

Horopaki

Context

6. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

8. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

9. The Howick Local Board adopted their grants programme for 2019/2020 on 18 March 2019 and will operate one quick response and three local grant rounds for this financial year.

10. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

11. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

12. Based on the main focus of an application, a subject matter expert from the relevant department, will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

13. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

14. Local boards are responsible for the decision-making and allocation of local board community grants. The Howick Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

15. The local board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

16. A summary of each application received through Howick Local Grants, Round One 2019/2020 (Attachment B) and Multiboard Grants Round One 2019/2020 (Attachment C) is provided.

Tauākī whakaaweawe Māori

Māori impact statement

17. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

18. Ten applicants applying to Howick Local Grants Round One and three applicants applying to Multiboard Grants Round One indicated that their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

19. The allocation of grants to community groups is within the adopted 2018-2028 Long-Term Plan and 2019/2020 local board agreement.

20. The Howick Local Board has set a total community grants budget of $600,000.00 for the 2019/2020 financial year. There was $55,000 from the 2018/2019 Local Grants Round Three funded from the 2019/2020 community grants budget. This leaves a remaining budget of $545,000.

21. Forty-four applications were received for Local Grants, Round One 2019/2020, including thirteen multiboard applications, requesting a total of $443,576.76.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

22. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

23. Following the Howick Local Board allocation of funding for Local Grants Round One and Multiboard Grants Round One, Commercial and Finance staff will notify the applicants of the local board’s decision and facilitate payment of the grant.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Howick Local Board Grants Programme 2019/2020	105
b	Howick Local Grants Round One 2019/2020 Grant Applications (Under Separate Cover)
c	Howick Multiboard Grants Round One 2019/2020 Grant Applications (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Makenzie Hirz - Senior Community Grants Advisor

Authorisers

Marion Davies - Grants and Incentives Manager

Shane King - Head of Service Support

Nina Siers - Relationship Manager

Howick Local Board

16 September 2019

Referred from the Governing Body: Freedom Camping in Vehicles Bylaw

File No.: CP2019/16473

Te take mō te pūrongo

Purpose of the report

1. To note the resolution of the Governing Body and consider giving feedback to the Chief Executive before 30 September 2019.

Whakarāpopototanga matua

Executive summary

2. At its meeting on 22 August 2019, the Governing Body resolved as follows:

Resolution number GB/2019/82

MOVED by Mayor P Goff, seconded by Cr L Cooper:

That the Governing Body:

a) receive the Freedom Camping Hearings Panel recommendations

b) defer any decision on a Freedom Camping in Vehicles bylaw pending advice from officers on the content of a new Statement of Proposal for a bylaw, and further information on a possible review of the Freedom Camping Act 2011

c) agree to alter part of previous resolution GB/2015/112 passed at the Governing Body meeting on 29 October 2015

from:

“a) confirm the following legacy bylaws, or residual parts, in accordance with section 63(3) of the Local Government (Auckland Transitional Provisions) Act 2010 until 31 October 2020, at which time these bylaws, or residual parts, will be automatically revoked …”

to:

“a) confirm the legacy bylaws in i., or residual parts, in accordance with section 63(3) of the Local Government (Auckland Transitional Provisions) Act 2010, until a new bylaw made under the Freedom Camping Act 2011 comes into force at which time these bylaws or residual parts will be automatically revoked; and confirm the legacy bylaws in subparagraphs ii. to v. or residual parts, in accordance with section 63(3) of the Local Government (Auckland Transitional Provisions) Act 2010 until 31 October 2020, at which time these bylaws, or residual parts, will be automatically revoked…”

d) direct officers to provide the Regulatory Committee (or its equivalent) and Governing Body with advice on the following potential elements of a future Statement of Proposal:

i) proposed prohibitions in the following areas:

A) all areas the Freedom Camping Hearings Panel recommended should be prohibited

B) the 61 sites proposed in public submissions for inclusion as prohibited areas, which were not specified in the original Statement of Proposal but are identified in Attachment E of the Hearings Panel Report

C) all Reserves in residential areas that are Reserves held under the Reserves Act 1977

ii) restricted freedom camping in the seven sites proposed in public submissions for inclusion as restricted freedom camping areas, which were not specified in the original Statement of Proposal but are identified in Attachment E of the Hearings Panel Report

iii) restricted or prohibited freedom camping in two sites proposed in public submissions, which were not specified in the original Statement of Proposal but are identified in Attachment E of the Hearings Panel Report

iv) a General Rule that regulates freedom camping outside restricted and prohibited areas not listed in the proposed bylaw, which includes provision for:

A) a prohibition of all freedom camping in vehicles parked directly outside residential homes (unless the resident has granted permission for the vehicle to be parked outside their home)

B) a prohibition of all freedom camping in vehicles parked directly outside commercial premises, educational facilities, healthcare facilities, playgrounds, and swimming pools

C) a maximum number of nights stay at any specific site

D) the same enforcement approach in relation to homelessness as set out in the original Statement of Proposal, which aims to offer compassionate support for people with social needs.

v) any other specific proposal for possible inclusion in a Statement of Proposal that is communicated to the Chief Executive by a councillor or Local Board before 30 September 2019.

e) note that following decisions on the advice on the matters in recommendation d) above, council officers will be directed to develop a new Statement of Proposal for the Freedom Camping in Vehicles Bylaw for consideration by the Regulatory Committee (or its equivalent) and the Governing Body, following consultation with Local Boards”.

3. The Governing Body considered the following at its meeting on 22 August 2019:

a) Item 9 – Implementing the next steps for the Freedom Camping in Vehicles Bylaw (Hearings Panel Report)

b) Item 10 – Chair’s Report on Freedom Camping in Vehicles Bylaw.

4. The attachments to this report show sites that are already in scope for the next phase of work. Attachment A provides a list of areas included in the previous statement of proposal and Attachment B provides a list of the 70 additional areas raised by submitters during the previous consultation.

5. This is an opportunity to provide further input on proposed sites which have not already been included within the scope of the next phase and which meet statutory requirements for inclusion in the Freedom Camping in Vehicles Bylaw.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) note the resolution of the Governing Body with regards to the Freedom Camping in Vehicles Bylaw.

b) forward any other specific proposal for possible inclusion in a Statement of Proposal to the Chief Executive before 30 September 2019.

Ngā tāpirihanga

Attachments

No.	Title	Page
a	Freedom Camping in Vehicles – Managing freedom camping in Auckland (Statement of Proposal) (Under Separate Cover)
b ⇩	Areas proposed by submitters during public consultation and not included within the statement of proposal (Attachment E of the Hearings Panel Report)	113

Ngā kaihaina

Signatories

Author

Michael Sinclair - Manager Social Policy and Bylaws

Authorisers

Kataraina Maki – General Manager, Community & Social Policy

Nina Siers - Relationship Manager

Howick Local Board

16 September 2019

Informal local board workshop views on the draft findings of the Animal Management Bylaw 2015 review

File No.: CP2019/15655

Te take mō te pūrongo

Purpose of the report

1. To provide a summary to local boards of informal views presented at recent workshops on the draft findings of the Animal Management Bylaw 2015 review, and to provide an opportunity for any formal resolutions from local boards.

Whakarāpopototanga matua

Executive summary

2. Auckland Council is reviewing the Animal Management Bylaw 2015 as part of its required five-year statutory review.

3. Staff circulated a draft findings report on the bylaw review to all local boards in May 2019.

4. Eighteen local boards requested individual workshops to ask staff questions and provide informal views on the draft findings. Staff conducted these workshops in June and July 2019.

5. The workshop discussions about the draft findings report included:

· animal nuisances occurring regionally and locally

· issues with some definitions in the bylaw

· requirements to provide identification for owned animals

· Auckland Council’s processes for managing animals

· current and suggested controls on specific animals, e.g. stock, bees, horses, and cats.

6. This report summarises the informal views provided at these workshops. These informal views will guide staff in developing and assessing options for managing animals in Auckland.

7. This report also gives local boards an opportunity to formalise any views before staff present findings and options to the Regulatory Committee in early 2020. Staff will seek direction from the committee at that time if the bylaw needs to be confirmed, amended, or revoked.

8. Local boards will have another opportunity to provide formal views when staff develop a statement of proposal following the Regulatory Committee’s recommendations.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) receive this report on informal workshop summary views from local boards on the draft findings of the Animal Management Bylaw 2015 review.

b) provide any formal views on the draft findings of the Animal Management Bylaw 2015 review.

Horopaki

Context

9. The Ture ā-rohe Tiaki Kararehe 2015, Animal Management Bylaw 2015, was adopted by the Governing Body on 30 April 2015.

10. The purpose of the bylaw is to provide for the ownership of animals in a way that:

· protects the public from nuisance

· maintains and promotes public health and safety

· minimises the potential for offensive behaviour in public places

· manages animals in public places.

11. To help achieve its purpose the bylaw enables rules to be made on specific animals in separate controls (Figure 1). The bylaw contains controls for:

· beekeeping in urban areas

· keeping stock in urban areas

· horse riding in a public place.

Figure 1 – Animal Management Bylaw 2015 framework

The bylaw does not address dogs

12. Dogs are managed through the Auckland Council Policy on Dogs 2019 and Dog Management Bylaw 2019. The Dog Control Act 1996 requires territorial authorities to adopt a dog management policy.

13. The bylaw regulates owners of any animal of the animal kingdom except humans and dogs.

The bylaw does not regulate animal welfare

14. The Local Government Act 2002 and Health Act 1956, under which the bylaw was created, provide powers to protect people from nuisance and harm, not animals.

15. Issues with predators eating protected wildlife or animals trampling natural fauna are addressed through other legislation such as the Animal Welfare Act 1999, Wildlife Act 1953 and Biosecurity Act 1993.

The bylaw must be reviewed to ensure it is still necessary and appropriate

16. Auckland Council must complete a statutory review of the bylaw by 30 April 2020 to prevent it from expiring.

17. Following the statutory review, the council can propose the bylaw be confirmed, amended, revoked or replaced using a public consultative procedure.

18. In May 2019 staff completed a draft findings report for the bylaw review. The draft report identified current issues with animal nuisance and potential areas of improvement for the bylaw.

Staff held local board workshops to obtain informal views on the draft findings report

19. Staff provided a copy of the draft findings report to all local boards in May 2019. Eighteen local boards requested workshops which were conducted in June and July 2019.

20. At these workshops local boards provided informal views and asked questions on the draft findings report. These informal views will aid staff in producing a range of options to respond to identified animal nuisance and management issues.

Tātaritanga me ngā tohutohu

Analysis and advice

21. The following sections summarise the informal local board views from the workshops collectively. The sections provide informal views on:

· ongoing animal nuisance issues

· the bylaw’s definition of ‘owner’

· the bylaw’s definition of ‘nuisance’

· exclusion rules for companion animals

· identifying owned animals

· the council’s processes for managing animals

· views on existing and new controls for specific animals.

22. The PowerPoint presented at the local board workshops is provided in Attachment A. The subsections below reference the relevant slide pages.

23. Questions from local boards at the workshops are provided in Attachment B. These questions will be further explored during the options analysis.

There are ongoing issues with animal nuisance (Slides 9-10)

24. At the workshops staff presented known animal nuisances occurring regionally and locally. Previous engagement captured many types of nuisance, but local boards added and emphasised the nuisances listed below.

Table 2 - Local board informal views on animal nuisances

Bees	· bees leaving excrement on cars is a minor nuisance · some people, especially those with bee allergies, are fearful of bees coming onto their property.
Birds	· types of nuisance caused by birds is very subjective · people are abandoning geese and ducks · breeding parrots is a nuisance · turkeys and peacocks are causing a nuisance in rural areas · feeding wild pigeons and seagulls is causing a nuisance.
Cats	· there are large numbers of stray cats across the region · cats breed in construction and development spaces · cats cause a nuisance by defecating in vegetable gardens · abandoned kittens become feral and cause nuisance · cats are eating native wildlife.
Pigs	· in urban areas temporarily keeping pigs for fattening causes nuisance.
Rabbits	· rabbit infestations on council land cause nuisance to neighbouring properties.
Roosters	· roosters are a nuisance and can be vicious, harmful animals · in rural areas people are abandoning roosters · rural areas have a higher tolerance for roosters.
Stock	· in rural areas there are issues with fences deteriorating and stock escaping · loose chickens and wandering stock are a nuisance.
Vermin	· people complain about vermin and water rats in waterways, low tide or the deep bush · open composting could create issues with vermin · complaints about rats are increasing.

The bylaw’s definition of ‘owner’ needs to be reviewed (Slide 15)

25. The bylaw focuses on the responsibilities of owners of animals. It is unclear if someone who is providing for the needs of an animal, such as food or shelter, becomes responsible for that animal as their ‘owner’.

26. Most local boards view that the bylaw’s definition of ‘owner’ should be clearer.

Table 3 - Local Board informal views on the definition of ‘owner’

· any animal, whether owned or unowned, should be addressed in the bylaw

· the current definition is useful as it captures a broad scope of animal owners

· the definition should elaborate on criteria for the phrase ‘under that person’s care’

· owner definition should include accountability for feeding wild animals but should:

o not punish volunteers who care for the animals’ wellbeing

o allow animal control officers to feed animals to trap them.

27. In response to questions from local boards at the workshops, staff note the following.

· the Regional Pest Management Plan 2019-2029 manages cats that are not microchipped or identified by a collar and that are on significant ecological areas.

· the Wildlife Act 1953 provides that a wild animal is the property of the Crown until it has been lawfully taken or killed. At that point it becomes the property of the killer or trapper. This act specifically excludes some animals, such as cats, pigeons and rats, from being vested in the Crown.

· in areas of high conservation value or where there is serious threat, the council will undertake control of certain pest animals. In general, landowners and occupiers are primarily responsible for managing pests.

The bylaw’s definition of ‘nuisance’ needs to be reviewed (Slide 15)

28. The bylaw uses the Health Act 1956 definition of ‘nuisance’. This includes a person, animal thing, or circumstance causing unreasonable interference with the peace, comfort, or convenience of another person.

29. Local boards provided a mix of informal views on the definition of ‘nuisance’. Some local boards commented that the definition should have more specific criteria, while others said the bylaw should retain the current broad definition.

Table 4 - Local board informal views on the definition of ‘nuisance’

· the definition of nuisance in the Health Act 1956 is outdated

· having specific and measurable criteria for nuisance is good

· the nuisance definition is difficult to enforce without some specific criteria

· intensification and tenancy laws allowing for pets will increase nuisance incidents, so the definition needs more specific criteria

· reporting animal nuisance can cause tension between neighbours. Specific criteria would be useful, so neighbours are not left to interpret nuisance on their own

· a broader definition of nuisance fits with common law and covers more occurrences

· there cannot be one definition of nuisance since there is no one definition of Aucklanders

· the definition of nuisance in the bylaw should have both general and specific parts.

Incorporating companion animals into the bylaw needs to be reviewed (Slide 15)

30. Currently, the bylaw does not mention companion animals (pets). The bylaw manages animals equally unless they are stock, poultry or bees.

31. Some Aucklanders find it confusing that the bylaw does not specifically address companion animals. There is misunderstanding that stock animals which are kept as pets instead of food, such as pigs and goats, are not subject to the bylaw’s stock controls.

32. Local boards had mixed views about creating a definition for companion animals. Some viewed the rules should apply based on how the animal is kept. Other local boards said the rules should apply regardless if the animal is a pet.

Table 5 - Local board informal views on adding companion animals in the bylaw's definitions

Companion animals should have separate rules

· some animals should be defined as companion animals in the bylaw

· the bylaw should make exceptions if any animal is defined as stock but is a pet

· companion animals should be excluded from the bylaw rules

o goats are popular pets and can be good companions

o farm animals as pets can provide the same benefits as traditional pets.

Companion animals should not have separate rules

· companion animals which are stock animals should still require same licensing process as other stock animals

· companion animals should not have their own rules as some neighbours are not familiar or okay with stock animals being kept as pets

· having a specific definition increases complexity and introduces subjectivity. It should not matter what a person says about their animal

· people should not be allowed to have livestock as pets in urban areas

· an animal is an animal no matter how it is kept. Since the nuisance effects on neighbours are the same, there should be no distinctions.

33. In response to questions from local boards at the workshops staff note that you cannot buy or take ownership of a pest animal. If you already own a pest animal, you can keep it, but you cannot abandon it, give it to a new owner, or allow the pest animal to breed. The Regional Pest Management Plan 2019-2029 classifies unowned cats as pests.

Requirements for identifying owned animals needs to be reviewed (Slide 17)

34. The bylaw does not require owners to provide their animal with identification.

35. The draft findings report revealed that requiring animal identification would facilitate addressing animal nuisance issues. Most local boards viewed animal identification as helpful but impractical.

Table 6 - Local board informal views on identifying owned animals

· if your animal is going to leave your property, it should be identified

· council should offer a form of assistance to identify your animal

· every farm animal should be tagged and named

· identifying animals would prevent people from feeding unowned animals

· identifying animals is useful but impractical

· the council should collaborate with the National Animal Identification and Tracing database.

36. In response to questions from local boards at the workshops, staff note that provided there is a valid purpose, the council has power to regulate animal registration. Any requirement would need to match the size and scale of the issue and would need to show it would effectively reduce harm and nuisance to people.

There is uncertainty about the council’s processes for managing animals (Slide 17)

37. The draft findings report identified that some Aucklanders are unclear about the council’s processes and protocols for managing animals, especially unowned animals. This confusion reduces people’s willingness to report nuisance, as they are unsure who is responsible. Only two per cent of surveyed respondents who experienced animal nuisance reported it to the council.

38. The draft findings report identified the bylaw could be strengthened by providing information about non-regulatory processes and protocols for managing animals, especially unowned animals. Most local boards viewed that the council’s processes could be clearer.

Table 7 - Local board informal views on council processes for managing animals

· the bylaw should be clear on what the council does and does not do regarding animal management

· the council should clarify the process for reporting unowned animals causing nuisance

· the bylaw’s animal management processes need to align with the Regional Pest Management Plan

· the council should offer mediation services for disgruntled neighbours over animal nuisance.

39. In response to questions from local boards at the workshops, staff note the following.

· A property owner may trap and/or lawfully kill an animal on their property. It is a criminal offence to kill an owned animal or destroy the animal inhumanely.

· To prove a legal claim for damage to private property by an owned animal, the property owner would need to show the owner of the animal had failed to take reasonable care to avoid the damage.

· Culling is managed by central government laws and regulations, rather than the Animal Management Bylaw 2015.

Views on existing controls for specific animals in the bylaw (Slide 22)

40. Around 90 per cent of surveyed Aucklanders said the current bylaw controls for bees, stock and horses were about right or had no view.

41. The draft findings report showed council compliance response officers would find limits to urban beehives and more specific requirements for chicken coop locations easier to enforce than the current bylaw controls.

42. Local boards had a mix of views. Some had views on needing more controls, and some had views to keep the controls the same or less.

Table 8 - Local board informal views on the current controls in the bylaw

Animal	Current control	Views on more control	Views on same or less control
Bees	Any properties, urban or rural, can keep any number of bees. Beekeepers must manage the flight path and temperament of their bees. Beekeepers must ensure nuisance from their bees’ excrement is minimised, and the bees have a suitable water source on the premises.	· the council should restrict beekeeping if people have bee-sting allergies · limit the number of beehives in an area to prevent colony competition · increase awareness and visibility of who keeps bees in an area · restrict beekeeping to rural areas · restrict the number of beehives a person can have in urban areas · restrict beehive ownership by size of property · there should be minimum training or qualification to own bees. You need experience · amateur beekeepers should be treated differently to commercial beekeepers.	· bees are not causing much nuisance, so there is no need for more regulation · we should be encouraging beekeeping. Should regulate rather than overregulate · do not restrict bees to just urban areas · bees should be unregulated · would be concerned if licensing costs for beekeeping were introduced · should be careful about restricting bees as they are important to the ecosystem.
Horses	Local boards are able to set specific controls for horses for local parks and beaches. Horses are currently not allowed to be kept in urban areas without a licence from the council unless the premises is larger than 4,000 square metres.	· the same access rules for dogs on beaches should be applied to horses · do not prohibit horses on beaches but restrict them to off-peak times · should lobby central government to include the same powers that protect native fauna and wildlife from dogs for horses.	· horse owners should be responsible for removing manure. The bylaw should encourage accountability and consider that picking up manure is not always practical, e.g. on busy roads · should be allowed to ride horses on berms · horses should not be banned from roads. There are few places to ride.
Animal	Current control	Views on more control	Views on same or less control
Horses cont.	Horses are permitted in public spaces if: · manure is removed · consideration is taken to not intimidate or cause a nuisance for other public space users · beach dune damage is minimised.		· increase communication and awareness of current controls to horse owners · would rather have horses on the roads than scooters.
Stock	Chickens, ducks, geese, pheasants and quail are the only stock animals currently permitted by the bylaw in urban areas without a licence from the council. Any other stock animal, including roosters, would require a licence from the council in urban areas unless the premises is larger than 4,000 square metres. Stock in urban areas must also be restrained within the boundaries of the premises on which they are kept, and chicken coops must not cause a nuisance and must be regularly cleaned. In rural areas the above controls do not apply. Rural residents must ensure their animals do not cause a nuisance to any other person.	· stock should not be kept in urban areas. This is also humane for the animal · there should be penalties for poor stock-fencing by roads in rural areas · the bylaw needs a mechanism to deal with repeat ‘wandering stock’ offenders · the criteria for keeping goats and other herbivores should be defined by the amount of grassy area on the property · there should be restrictions on how far a chicken coop should be from the property boundary · fewer chickens should be allowed in urban areas · roosters should not be allowed in rural lifestyle blocks in urban areas.	· the current stock controls are adequate · support allowing pheasants in urban areas · there are already legal consequences for not fencing your stock. The bylaw does not need to address · if you have a large property in an urban area, goats should be allowed · make sure urban pet days are still allowed · it does not matter where the chicken coop sits on the property if it is cleaned regularly · there should not be a complete ban on roosters in urban areas.

Views on new controls for specific animals (Slide 23)

43. A quarter of surveyed Aucklanders (26 per cent) said the bylaw should introduce controls for other animals. Of those wanting controls for other animals, over half (57 per cent) wanted controls introduced for cats.

44. The draft findings report identified that council compliance officers and the SPCA support microchipping and registering of cats.

45. Local boards provided mixed views on introducing controls for new animals. The local boards agreed that any regulatory response would need to match the scale of the issue, be cost-effective, and have measurable effects on reducing nuisance.

Table 9 - Local board informal views on controls for cats and other animals

Informal local board views on controls for cats

Informal views on introducing controls for cats

· the bylaw should limit the number of cats a person can own

o should make sure extremes are restricted, such as having 30+ cats

· the bylaw should require the de-sexing of cats

o the council should work closely with the SPCA in this matter

o make it compulsory for cat owners

· local boards have varying support for requiring microchipping of cats including:

o full compulsory microchipping across the region

o limited microchipping only to cats living in eco-sensitive areas

· the bylaw should have the same registration process for cats as the council has for dogs

· there should be a curfew for cats

· there should be controls to dissuade people from feeding stray cats, as it reinforces the cats’ behaviour

· publish best practices for tourists with cats and other animals visiting Hauraki Gulf Islands

· the council should restrict cats from wandering

· the council should restrict certain cat breeds, like Bengals.

Informal views on not introducing controls for cats

· cat registration is difficult and has failed before. Auckland Council already has difficulty registering and enforcing dogs

· rely on the Regional Pest Management Plan 2019-2029 guidelines

· cats naturally wander. Containing them would be cruel

· the council should invest in substantial long-term public education regarding cats

· if the council restricts caring for stray cats, it could create animal welfare issues

· controlling cats is too trivial for the council to get involved.

Informal local board views on controls for other animals

· rules are needed to restrict feeding wild animals in public, especially birds

· how many animals a person can own should be restricted by section size

· there should be a higher management expectation on animal owners in urban areas

· the bylaw should address the health risks that animals can cause their owners

· there should be a complete ban on snakes and ferrets

· rabbits are a major pest, especially in urban areas. The bylaw should restrict breeding

· there should be controls on keeping birds in small cages

· unless there is a significant problem, neighbours should sort out their own problems.

46. In response to questions from local boards at the workshops, staff note the following,

· any costs for managing stray cats would be investigated during the options development phase to respond to nuisance issues

· the Local Government Act 2002 would give the council power to impose a curfew on cats if it was an appropriate response to the scale of the nuisance and would clearly show how the curfew would reduce harm and nuisance to humans

· the council currently has more legal power to respond to dog nuisance than cat nuisance. The Dog Control Act 1996 gives the council wide-varying powers to address dog issues. There is no similar legislation for cats

· rat pest control is addressed through the Regional Pest Management Plan 2019-2029

· the Regional Pest Management Plan lists some tropical animals that can be treated as pests. These include eastern water dragons, Indian ring-necked parakeets, and snake-necked turtles

· chickens were not classified as pests in the Regional Pest Management Plan. The purpose of the plan is to protect the Auckland region’s important biodiversity assets. There are no significant biodiversity benefits to managing feral chickens at a regional level. Feral chickens are primarily a human nuisance issue centred in the urban areas where people feed them.

Other views from local boards

Rights of property owners and protection

47. The bylaw does not explain what options property owners have to handle animal nuisance on their property themselves. It is unclear which animals property owners are allowed to trap and dispose of on their own and which animals are protected.

48. Some local boards said the bylaw should clarify property owners’ rights.

Enforcement

49. Some local boards said the council should be prepared to enforce any rules it may introduce.

50. The Local Government Act 2002 does not give the power to issue an infringement notice under a bylaw. Compliance officers have said this inhibits their ability to address nuisance issues as their next step after trying to elicit voluntary compliance is prosecution. This can be costly to the council.

51. Some local boards provided views that the Local Government Act 2002 should be amended to allow for infringement fines. Some local boards viewed that the bylaw would already be fit for purpose if it could be enforced with infringements.

Education

52. Most local boards said the council needs to increase education and awareness about the current animal management rules. Some local boards viewed that the council should focus more on informing Aucklanders of responsible animal management than increasing regulation.

53. Some local boards also advised that any changes to the bylaw, if required, would need to have a strong communication and awareness plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

54. The bylaw affects the operation of council units involved in animal management. These include biosecurity, animal management and compliance response officers. Staff held face-to-face meetings and a workshop with council officers. These views were provided in the draft findings report and workshops.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

55. Staff captured informal local board views through cluster workshops in March 2019. The draft findings report was shared with all local boards in May 2019, and staff attended individual local board workshops through June and July 2019.

Tauākī whakaaweawe Māori

Māori impact statement

56. Staff sought views from mana whenua at the Infrastructure and Environmental Services Forum in April 2019. The members present at the hui sought clarity that the bylaw’s reference of ‘public places’ does not extend to papakāinga (communal Māori land).

57. Members were also concerned with threats to estuaries, beaches, and waterways from unregulated coastal horse trails. These views were provided in the draft findings report and options development will consider these views.

Ngā ritenga ā-pūtea

Financial implications

58. The cost of the bylaw review and implementation will be met within existing budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

59. There is a risk that the public may perceive this report as formal local board views or an attempt to regulate cats without public engagement. This risk can be mitigated by replying to any emerging media or public concerns by saying that no additions or changes will be made to the Animal Management Bylaw 2015 without full public consultation.

60. Local boards will have an opportunity to provide formal resolutions on any changes proposed to the bylaw in early 2020 before a public consultative procedure.

Ngā koringa ā-muri

Next steps

61. Following any additional formalised views from local boards, staff will generate and assess options to respond to identified animal nuisances. Staff will present these findings and options in a report to the relevant committee in the new council term in early 2020.

62. Staff will seek formal local board views when developing a statement of proposal once the committee gives direction on animal management.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Presentation at local board workshops on draft findings of the Animal Management Bylaw 2015 review	129
b ⇩	Local board questions from the workshops	153

Ngā kaihaina

Signatories

Author

Maclean Grindell - Policy Analyst

Authorisers

Kataraina Maki – General Manager, Community & Social Policy

Louise Mason – General Manager, Local Board Services

Nina Siers - Relationship Manager

Howick Local Board

16 September 2019

Kauri Dieback Disease - Local Park Track Mitigation in the Howick Local Board area

File No.: CP2019/16368

Te take mō te pūrongo

Purpose of the report

1. To seek approval for the proposed mitigation work on tracks in local parks to protect healthy kauri and prevent kauri dieback spread within the Howick Local Board area.

Whakarāpopototanga matua

Executive summary

2. There are 307 local parks throughout the Auckland region that contain kauri. Protection of healthy kauri is the primary objective of council’s kauri dieback management approach, as is preventing the spread of kauri dieback through – among other things - the isolation of any diseased specimens.

3. To protect healthy kauri and reduce the impact of kauri dieback disease, staff have analysed all local parks and reserves in the Auckland region and developed recommended mitigation measures for each park.

4. An interim report was presented to the Howick Local Board on 18 March 2019 (HW/2019/30). This report obtained the local board’s endorsement of the proposed high-level kauri protection measures prior to the development of a detailed programme of works.

5. This report focuses on the specific programme of works for each park, including the associated costs and timeframes.

6. There are currently 47 local parks across Auckland subject to partial or full track closures. These closures were implemented between April and July 2019, as a temporary measure while mitigation options were developed. Temporary closures will continue until the mitigation works have been completed and tracks have been upgraded to be kauri-safe. In the Howick Local Board area, one track in Point View Reserve was closed temporarily.

7. Three local parks in the local board area were initially assessed and prioritised. Two of these were deemed to be low risk as they are not easily accessible and/or had no formed tracks. Detailed investigation was carried out in Point View Reserve to determine the appropriate mitigation measures.

8. A workshop was held with the Howick Local Board on 5 September 2019 to discuss the proposed detailed mitigation programme.

9. Recommended mitigation measures include re-alignment or re-routing of tracks, installation of new track surface, steps, boardwalks and installation of hygiene stations. Where appropriate, indefinite track closure is also considered as a mitigation option. Public education and engagement are always a part the proposed mitigation measures.

10. Mitigation measures proposed for Point View Reserve are detailed in Attachment A. Location maps are provided in Attachment B.

11. Further detailed design and procurement is planned for September and October. The identified mitigation works are planned to be undertaken from November 2019 to March 2020, subject to any required consent and other approvals.

12. Track mitigation works will be carried out in accordance with the kauri-safe standards and specifications provided by the Ministry for Primary Industries (MPI) for Kauri Dieback Management.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) approve the following proposed mitigation work detailed in the following table to protect healthy kauri and reduce the impact of kauri dieback disease in the Howick Local Board area, to be funded by the Natural Environment Targeted Rate.

b) note that budget allocation for all projects in the kauri dieback mitigation work programme are best current estimates, and amendments may be required to the kauri dieback mitigation work programme to accommodate final costs as the year progresses.

c) approve the inclusion of the proposed mitigation works in the 2019-2022 Community Facilities Work Programme.

d) delegate to the chairperson authority to approve minor amendments to the Kauri Dieback Mitigation Work Programme, following receipt of written advice from staff.

Park

Recommendation

Cost Estimate

(physical works only)

1. Point View Reserve

· upgrade track sections passing through Kauri Hygiene areas to kauri safe standard

· upgrade remaining track section to a formed, dry track standard where needed.

$81,000

Horopaki

Context

13. There are 307 local parks throughout the Auckland region that contain kauri. The funding available from the natural environment targeted rate will not be able to provide for the protection of all kauri in the region.

14. To manage investment across the region, a risk-based prioritisation approach has been applied. Local parks have been analysed in terms of kauri ecosystem value, recreational value and kauri health status, noting that the council’s primary objective is the protection of healthy kauri.

15. This report outlines the proposed mitigation works for parks that have been prioritised, including the associated implementation costs and estimated timeframes.

16. An interim report (Resolution number HW/2019/30) regarding proposed kauri dieback mitigation in local parks was presented to the Howick Local Board on the 18 March 2019. The local board resolved the following:

That the Howick Local Board:

a) endorse the following high-level kauri protection measures for local parks and reserves:

i. undertake detailed investigation to determine appropriate mitigation measures and consider temporary closure until mitigation works are completed to protect symptom free high value kauri ecosystems in Category B park Point View Reserve.

ii. note that Category C park Howick Domain and Category D park Boyd Reserve are considered to be low value kauri ecosystems, thus making them a lower priority for mitigation investment at this stage.

b) note that a detailed kauri dieback mitigation programme with costs and timelines will be developed and submitted to a local board business meeting in mid-2019 for approval.

Tātaritanga me ngā tohutohu

Analysis and advice

17. The interim report provided to the Howick Local Board on 18 March 2019 (HW/2019/30) included the results of the prioritisation of local parks and sought endorsement of the recommended high-level kauri protection actions prior to the development of the detailed programmed of works.

18. There are currently 47 local parks across Auckland subject to partial of full track closures. These closures were implemented between April and July 2019, as a temporary measure while mitigation options were developed. In Howick, one track in Point View Reserve was closed temporarily.

19. Three local parks in Howick were initially assessed and prioritised. Two of these were deemed to be low risk as they are not easily accessible and/or had no formed tracks adjoining kauri. A detailed investigation was carried out in Point View Reserve to determine appropriate mitigation measures (Attachment A and Attachment B).

20. Each track was assessed and prioritised on the following basis:

· the value of the kauri ecosystem, which was classified as high, medium or low. A kauri ecosystem value was assigned by council ecologists based on the work undertaken by Singers et al (2017): Indigenous terrestrial and wetland ecosystems of Auckland

· the health status of the kauri, which was noted as infected, possibly infected or symptom free. This information was sourced from the council’s active surveillance programme, which includes soil sampling

· the recreational value of the park, which was identified as high, medium or low. The analysis considered key recreational activities such as recreational trails, active transport, visitor destinations, volunteer activity and sports and recreation use, whether there were alternative tracks available and potential future growth. Reviews of reserve management plans (if applicable) and any other relevant strategic documents were undertaken.

21. The priority for natural environment targeted rate funding is on formal tracks with high value kauri areas and high recreational use. Mitigation of unformed or informal tracks is generally not a high priority. Those tracks are normally recommended for indefinite closure.

22. Consultation has been undertaken with the local board, key park stakeholders and Mana Whenua.

23. The kauri dieback disease mitigation programme below identifies some of the key milestones. Timeframes are estimates only, and are subject to resourcing, weather conditions (for construction) and the actual scope of the works that are required to be undertaken.

24. The mitigation options for Point View Reserve in Howick are described in detail in Attachment A. Location maps are provided in Attachment B.

The recommended mitigation works are summarised as follows:

a. Point View Reserve: Upgrade section of track passing near kauri to kauri-safe standards and upgrade remaining track sections to a formed, dry track standard. The estimated cost is $81,000. The estimated timeframe for completion of the works is June 2020, subject to contractor availability and weather conditions.

b. Low Risk Tracks / Reserves: An assessment of both Boyd Reserve and Howick Domain concluded that mitigation is not required as the kauri are difficult to access, with no formed tracks leading to or passing the kauri. The risk to kauri has therefore been assessed as low.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

25. The recommendations in this report have been developed through collaboration between council’s Environmental Services, Parks, Sports and Recreation and Community Facilities.

26. Representatives from these key departments are working as part of a dedicated and ongoing project team, to ensure that all aspects of the kauri dieback mitigation programme are undertaken in an integrated manner.

27. Auckland Council Biosecurity specialists and kauri dieback team members have visited all parks in the Auckland regions that have kauri in close proximity to tracks to assess possible mitigation options.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28. On 18 March 2019, an interim report was presented to the Howick Local Board where multiple high-level kauri protection measures for local parks and reserves were endorsed.

29. Closing tracks in parks or reserves will have an impact on recreational activities available in the local board area. These impacts were taken into consideration when determining suitable kauri dieback mitigation measures.

30. A workshop is to be held on 5 September 2019 with the Howick Local Board to discuss the proposed detailed mitigation programme.

31. Key stakeholder groups that use the tracks have been informed regarding the proposed mitigation works and will continue to be kept informed on the timing for the planned track works.

Tauākī whakaaweawe Māori

Māori impact statement

32. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents: the Auckland Plan, the 2015-2025 Long-term Plan, the Unitary Plan and local board plans.

33. Tāmaki Makaurau Mana Whenua Kaitiaki Kaimahi representatives have stressed the importance of the kauri species and expressed a desire to work more closely with the council and the Department of Conservation. Staff will work with mana whenua on the approach to kauri dieback on a site by site basis, where appropriate.

34. Mana Whenua were invited to the initial scoping of the reserves however did not attend. A workshop with mana whenua was held on 28^th August 2019 where the proposed mitigation works were discussed in detail. Any update regarding feedback received will be provided at the meeting.

Ngā ritenga ā-pūtea

Financial implications

35. In May 2018, the Governing Body approved a natural environment targeted rate to support environmental initiatives, including addressing kauri dieback. The rate will raise $311 million over the duration of the Long-term Plan 2018-2028 (resolution GB/2018/91).

36. The natural environment targeted rate provides funding for kauri dieback control, including new infrastructure such as track upgrades to kauri-safe standard.

37. Where track works are already programmed in the renewals budget, additional works required to protect kauri, such as removing muddy sections of track where kauri are at risk, will be funded by the natural environment targeted rate.

38. Due to the required new standards and hygiene operating procedures the costs for building tracks to kauri-safe standard are expected to be higher than previous track projects.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

39. The main risk is the spread of kauri dieback disease, where tracks are located within three times the drip line radius of kauri.

40. Closing tracks in parks and reserves, whether temporary (until upgrade works are completed) or indefinitely (where upgrade works are not recommended), will have an impact on the recreational activities available in the local board area. This may result in additional recreational pressure on other parks and reserves.

41. To mitigate this risk, information will be provided to the public about alternative recreational activities. As part of the kauri dieback community engagement and education programme, the public is provided with information about the reasons for the track closures, the objectives of the kauri dieback mitigation programme and hygiene around kauri.

42. There is also a risk of non-compliance, where mitigation measures are disregarded by the public, particularly with respect to track closures (where tracks continue to be used despite closure notices) and hygiene stations (where hygiene stations are not used, or not used correctly).

43. Risk mitigation includes the provision of appropriate information and effective implementation of track closures, including signage and physical barriers.

44. In undertaking the mitigation works, strict adherence to the standards and hygiene operating requirements will be required and enforced to reduce the risk of the spread of kauri dieback disease by contractors, volunteers and council staff.

Ngā koringa ā-muri

Next steps

45. Following the local board’s decision on the recommendations provided in this report, further design, consenting (if required) and procurement will be undertaken. Contractors will then be engaged to undertake park/track mitigation works in late 2019 and/or early 2020.

46. A priority system will be in place to determine the order of works, considering the impact on the community, volume of track users, alternative routes and safety.

47. The local board and the local community will be kept updated and informed on the timing for the planned works.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Proposed mitigation works for local parks in Howick	163
b ⇩	Location maps	165

Ngā kaihaina

Signatories

Author

Grant Jennings - Principal Sports Parks Advisor

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Nina Siers - Relationship Manager

Howick Local Board

16 September 2019

ATEED six monthly update to the Howick Local Board

File No.: CP2019/16928

Te take mō te pūrongo

Purpose of the report

1. To update Howick Local Board with highlights of ATEED’s activities within the local board area and the region for the six months from 1 January to 30 June 2019.

2. This report should be read in conjunction with ATEED’s Quarter three report to Auckland Council (available at www.aucklandnz.com) and the forthcoming Quarter four report to the Auckland Council CCO Finance and Performance Committee (available 17 September 2019). Although these reports focus primarily on the breadth of ATEED’s work at a regional level, much of the work highlighted has significant local impact.

Whakarāpopototanga matua

Executive summary

3. This report provides the Howick Local Board with relevant information on the following ATEED activities:

· locally driven initiatives: Young Enterprise Scheme, Howick tourism development and the Howick Business Improvement Districts top-up grant

· supporting local business growth

· filming activity

· youth employment pathways

· youth connections

· offshore talent attraction

· destination management and marketing

· delivered, funded and facilitated events.

4. Further detail on these activities is listed under analysis and advice.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) receive the ATEED update to the Howick Local Board for 1 January to 30 June 2019.

Horopaki

Context

5. ATEED has two areas of focus:

1. Economic Development – including business support, business attraction and investment, local economic development, trade and industry development, skills employment and talent and innovation and entrepreneurship.

2. Destination - supporting sustainable growth of the visitor economy with a focus on destination marketing and management, major events, business events (meetings and conventions) and international student attraction and retention.

6. These two portfolios also share a common platform relating to the promotion of the city globally to ensure that Auckland competes effectively with other mid-tier high quality of life cities.

7. ATEED works with local boards, Council and CCOs to support decision-making on local economic growth and facilitates or co-ordinates the delivery of local economic development activity. ATEED ensures that the regional activities that ATEED leads or delivers are fully leveraged to support local economic growth and employment.

8. In addition, ATEED’s dedicated Local Economic Development (LED) team works with local boards who allocate locally driven initiatives (LDI) budget to economic development activities. The LED team delivers a range of services[1] such as the development of proposals, including feasibility studies that enable local boards to directly fund or otherwise advocate for the implementation of local initiatives.

9. ATEED delivers its services at the local level through business hubs based in the north, west and south of the region, as well as its central office at 167B Victoria Street West.

10. Additional information about ATEED’s role and activities can be found at www.aucklandnz.com/ateed

Tātaritanga me ngā tohutohu

Analysis and advice

11. As at 30 June^{^[2]}, 3303 businesses had been through an ATEED intervention or programme. Of these, 120 businesses were in the Howick Local Board area – 34 businesses went through Destination-related programmes and 86 businesses went through Economic Development-related programmes.

Economic Development

Locally Driven Initiatives

12. Young Enterprise Scheme: The Auckland Chamber of Commerce has delivered the Lion Foundation Young Enterprise Scheme (YES) since January 2018. ATEED maintains a strategic role. The Chamber invoiced for funds during Quarter three and payment was subsequently made. During the period, there were 58 schools participating in the Auckland YES programme, representing 1376 students completing the programme. Edgewater College, Macleans College, Ormiston Senior College, Pakuranga College, Sancta Maria College and St Kentigern College are the six schools from the Howick Local Board area participating in the YES programme.

13. Howick tourism development: During Quarter three, followers on the East Auckland Facebook page grew to 1795, and the newly created Instagram page reached 154 followers. A number of promotional activities were carried out during Quarter three, including radio spots promoting East Auckland Tourism, promotion at the Classic Car Show in March, and a tourist map (created in collaboration with Auckland Transport) at the Half Moon Bay ferry terminal. An advertisement for the area features in the Official Visitor Map for South and East Auckland 2019. During Quarter four, East Auckland Tourism held three board meetings. A social media workshop was also held during the quarter, with 14 attendees, including eight board members. A networking breakfast event was held on 27 June 2019. At the end of Quarter four, East Auckland Tourism had 32 paid members.

14. Howick Business Improvement Districts top-up grant: The grant was processed in Quarter one and as a result, there has been no further action required.

Supporting local business growth

15. This area is serviced by the Business and Enterprise team in the south hub, located at Te Haa o Manukau. The team comprises of two Business and Innovation Advisors and administration support. The role of this team is to support the growth of Auckland’s key internationally competitive sectors and offer support to provide quality jobs.

16. A key programme in achieving this is central government’s Regional Business Partnership Network (RBPN). This is delivered by ATEED’s nine Business and Innovation Advisors (BIA), whose role is to connect local businesses to resources, experts and services in innovation, Research and Development (R&D), business growth and management.

17. ATEED’s BIAs engage one on one with businesses through a discovery meeting to understand their challenges, gather key data, and provide connections and recommendations via an action plan.

18. Where businesses qualify (meet the programme criteria and/or align to ATEED’s purpose as defined in the Statement of Intent) the advisors facilitate government support to qualifying businesses, in the form of:

· Callaghan Innovation R&D grants (including Getting Started, project and student grants (https://www.callaghaninnovation.govt.nz/grants)

· Callaghan Innovation subsidised innovation programmes

(https://www.callaghaninnovation.govt.nz/innovation-skills)

· RBPN business capability vouchers (NZTE), where the business owner may be issued co-funding up to $5000 per annum for business training via registered service providers. Voucher co-funding is prioritised to businesses accessing this service for the first time, in order to encourage more businesses to engage with experts to assist their management and growth

· NZTE services such as Export Essentials (https://workshop.exportessentials.nz/register/)

· Referrals to NZ Business Mentors via The Chamber of Commerce.

19. During this reporting period, ATEED Business and Innovation Advisors met with 19 businesses in the Howick Local Board area, two for innovation advice and services and 17 for business growth and capability advice and services (one was a returning client). From these engagements:

· Eleven RBPN vouchers were issued to assist with business capability training

· Eight connections were made to Callaghan Innovation services and programmes

· Five referrals were made to Business Mentors New Zealand

· Three connections were made to ATEED staff and programmes

· Nearly 40 connections were made to other businesses or programmes.

Other support for new businesses

20. During the period, ATEED also ran workshops and events aimed at establishing or growing a new business and building capability. Eleven people from the Howick Local Board area attended an event below:

· Starting off Right workshop – one

· Business clinic – eight

· Innovation clinic – two.

Filming activity within the Howick Local Board area

21. ATEED’s Screen Auckland team provides film facilitation services as part of ATEED’s support for the screen and digital sector of Auckland’s economy. Screen Auckland facilitates, processes and issues film permits for filming activity in public open space. This activity supports local businesses and employment, as well as providing a revenue stream to local boards for the use of local parks.

22. Between 1 January and 30 June 2019, 305 film permits were issued in the Auckland region across 379 locations and 404 days of filming. Of these, eight permits were issued in the Howick Local Board area. The Howick Local Board area’s share of film permit revenue was $2852.17 for the period (total for all boards combined was $51,191.30).

23. On average, 37 crew work on each shoot day. This does not reflect filming that also takes place in studios, private property or low impact activity that wouldn’t have required a permit. During the period, 81 permits were issued for TV commercials (TVC), making up 27 per cent of permits issued. A quarter of the TVC permits were destined for an international market.

24. Some of the key film productions that were issued permits to film in the Howick Local Board area were:

· Power Rangers

· Take Home Pay (feature Film).

25. Auckland is becoming a popular destination for international television networks to pilot an episode of a new TV series to allow them to gauge if a series will be successful. Permits were issued for locations across the Auckland region earlier this year for two new US pilots.

Youth employment pathways

26. The ‘Go with Tourism’ campaign was successfully launched on 5 April 2019, attracting 170 employers and more than 700 youth by the financial year end. The campaign is designed to shift perceptions many young people have about careers in tourism and address the skills gap in the industry.

ATEED delivered the Future Ready Summit on 26 June 2019 at the Vodafone Events Centre in Manukau. Approximately 250 employers, 40 young people and 20 speakers (eight under the age of 24). The Youth Employer Pledge partners were the primary audience. The Future Ready Auckland: Driving economic development through technology and transformation insights paper was also released, attracting strong media attention - including a lead story on Radio NZ Nine to Noon. The research aims to better understand Auckland’s future skill needs, including future growth sectors. ATEED is currently working with pledge partners to harness the network, with a focus on south and west Auckland now that Youth Connections has transferred to The Southern Initiative.

Local Jobs and Skills Hubs

27. ATEED is the regional partner for the network of Auckland Jobs and Skills Hubs. These multi-agency hubs support employers at developments where there is a high and sustained demand for local labour and skills development. The Auckland network includes Ara (Auckland Airport development), City Centre and Tāmaki hubs. As at 30 June 2019, 377 people had been placed into employment via the ATEED-facilitated CBD hub, 1914 training outcomes were delivered, and 11 apprenticeships were facilitated. About 36 per cent of those employed are Māori, against a target of 40 per cent. ATEED has developed a school engagement pilot programme with interested employers and schools aimed at engaging students with career opportunities in the construction and infrastructure sector. ATEED also provided funding to a Progressive Employment Programme for at-risk youth, supporting cadet training and developing youth-ready capability within businesses working on the City Rail Link. The City Centre hub is a training partner for this programme.

Offshore talent attraction

28. The ‘Auckland. We’re Hiring’ campaign ran from January to March 2019. The campaign is designed to attract high-skilled offshore construction and technology talent to Auckland. The campaign resulted in 2295 job applications.

Destination

Regional destination management and marketing activity

29. The ‘Elemental AKL’ winter festival website went live on 29 April 2019. The festival ran from 1 to 31 July 2019 and is developed to promote sustainable tourism growth by encouraging visitation more evenly throughout the year, and dispersing visitors across the region. The programme included more than 60 free and ticketed events across the themes of light, food, entertainment, and culture. ‘Elemental Feast’ went live on 4 June 2019, with 120 restaurants participating in plating up unique festival dishes using ingredients sourced from the Auckland region and inspired by the elements.

30. The ‘Short Break’ campaign, aimed at leisure travelers on Australia’s eastern seaboard, ran during Quarter three and Quarter four. There were three bursts of the campaign, focused on themes of nature, food and wine, and ultimate things to do in Auckland featuring different parts of the region. As part of the campaign, ATEED hosted news.com.au and lifestyle.com.au in Auckland, showcasing the city’s unique offering that is promoted in the campaign. News.com.au has a reach of six million and will produce a dedicated feature on Auckland as well as share one article on Facebook with their 1.1 million followers. Lifestyle.com.au has a reach of 1.2 million unique viewers and will produce two dedicated online features.

Delivered, funded and facilitated events

31. During the period, ATEED delivered the 2019 Auckland Lantern Festival at the Auckland Domain. Customer satisfaction was 89 per cent, an increase of nine per cent compared to the previous year. Some key findings from the customer survey found that respondents were very positive about what the event meant for the city, with 96 per cent of respondents agreeing that Auckland Council should continue to support events like the Lantern Festival and 94 per cent saying that the event brought people from different ethnic and cultural groups together (compared to 95 per cent and 91 per cent respectively in the previous year). The Auckland Lantern Festival’s sustainability objectives through the Cultural Festivals Strategy resulted in 62 per cent of waste being diverted from landfill. This has nearly doubled in two years, with the diversion being 34 per cent in 2017.

32. Given the need to prioritise police resourcing following the events in Christchurch on 15 March 2019, the 2019 Pasifika festival, which was due to run on 23 and 24 March 2019, was cancelled. Although the festival would have been an opportunity to bring Auckland’s communities together at a time of national mourning, given the unprecedented nature of what happened and after discussions with the New Zealand Police, it was agreed that the police must prioritise resourcing to ensure the safety of communities across the city.

33. During the period, residents of the Howick Local Board area were also able to enjoy events funded or facilitated by ATEED across the Auckland region, including the ASB Classic, Splore Music and Arts Festival, Sculpture on the Gulf, the New Zealand Comedy Festival, the Auckland Writers Festival, the Auckland Art Fair, Warhorse, and Auckland Wine Week.

34. A full schedule of major events is available on ATEED’s website, aucklandnz.com

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

35. ATEED assesses and manages our initiatives on a case-by-case basis and engages with the Council group where required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

36. Local Board views are not sought for the purposes of this report. Local Board views were sought for some of the initiatives described in this report.

Tauākī whakaaweawe Māori

Māori impact statement

37. The proposed decision to receive the six-monthly update has no impact on Māori. ATEED assesses and responds to any impact that our initiatives may have on Māori on a case-by-case basis.

Ngā ritenga ā-pūtea

Financial implications

38. The proposed decision of receiving this report has no financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

39. The proposed decision to receive the six-monthly update has no risk. ATEED assesses and manages any risk associated with our initiatives on a case-by-case basis.

Ngā koringa ā-muri

Next steps

40. ATEED will provide the next six-monthly update to the Howick Local Board in February 2020 and will cover the period 1 July to 31 December 2019.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Samantha-Jane Miranga, Operational Strategy Advisor (ATEED)

Authorisers

Quanita Khan, Manager Operational Strategy and Planning (ATEED)

Nina Siers - Relationship Manager

Howick Local Board

16 September 2019

New ground lease to Contemporary Art Foundation known as Te Tuhi Centre for the Arts at 13R Reeves Road, Pakuranga Heights

File No.: CP2019/16226

Te take mō te pūrongo

Purpose of the report

1. To grant a new ground lease to the Contemporary Art Foundation known as Te Tuhi Centre for the Arts at 13R Reeves Road, Pakuranga Heights.

Whakarāpopototanga matua

Executive summary

2. The Contemporary Art Foundation (trust) have a ground lease for the land occupied by the tenant-owned building known as Te Tuhi Centre for the Arts located at 13R Reeves Road, Pakuranga Heights.

3. The operative ground lease commenced on 13 November 2000 and will reach final expiry on 12 November 2020. There are no further renewals available.

4. The trust has submitted a comprehensive application for a new ground lease to continue offering art-based services and activities from the premises.

5. Staff have assessed the application and are satisfied that the requirements under the Community Occupancy Guidelines 2012 have been met.

6. The trust has become a well-established community arts organisation, providing art education programmes and exhibitions to the community for over 40 years.

7. This report recommends that the Howick Local Board grant a new ground lease agreement to Contemporary Art Foundation.

8. The recommendations within this report align with the Howick Local Board Plan 2017 Outcome 3: Valuing our cultural diversity and Outcome 6: A prosperous local economy.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) grant a new ground lease to Contemporary Art Foundation for the land occupied by the footprint of the tenant-owned building on the land legally described as Lot 22 DP 52255 (Attachment A), subject to the following terms and conditions:

i) term – 10 years commencing 16 September 2019 with one 10 year right of renewal with a final expiry date of 15 September 2039

ii) rent – $1.00 plus GST per annum if requested

iii) the current ground lease to Contemporary Art Foundation being surrendered when the new ground lease is executed

iv) approve the Community Outcomes Plan to be appended as a schedule to the ground lease agreement

v) all other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012.

Horopaki

Context

9. This report considers a new ground lease agreement to Contemporary Art Foundation.

10. A new ground lease for Contemporary Art Foundation was discussed at a workshop with the Howick Local Board on 28 February 2019. No objections were raised at this time.

11. The Howick Local Board is the allocated authority relating to local, recreation, sport and community facilities, including leasing matters.

Land and building

12. The trust have a ground lease for the tenant-owned building known as the Te Tuhi Centre for the Arts located at 13R Reeves Road, Pakuranga Heights. The land is legally described as Lot 22 DP 52255 held in fee simple by Auckland Council as a classified local purpose (site for community buildings) reserve and subject to the provisions of the Reserves Act 1977. The lease area is approximately 2,800 square metres (see Attachment A).

13. The building comprises of several large open floor spaces, break-out rooms, dedicated gallery and studio sections, classrooms, a kitchen, a workshop, an office space, storage and toilet facilities. The building is in good condition and fit for purpose.

14. The trust have a comprehensive long-term maintenance plan in place.

Contemporary Art Foundation

15. The Contemporary Art Foundation; formerly known as the Pakuranga Arts and Cultural Trust was established in the 1960s and registered as a Charitable Trust on 15 February 2001.

16. The trusts vision is:

· to be the contemporary art organisation in New Zealand that is nationally and internationally renowned for its art, engagement and participation practices

· to be a catalyst for new ways of engaging with communities, supporting and developing cultural practices and innovative thinking

· to further its contemporary art, education and residency programmes throughout Auckland and beyond

· to be an integral role in the arts and culture sector in Auckland and New Zealand, making Auckland a culturally rich and creative city.

17. The trust delivers its’ strategy through Te Tuhi Centre for the Arts or “The Mark”, a contemporary art space and is a leader in supporting experimental practices. The Te Tuhi Centre for the Arts programmes are robust and internationally recognised for addressing social, political and environmental issues.

18. The Te Tuhi Centre of the Arts offers a wide range of art-based education services, activities and exhibitions, including live performances.

19. In addition, Te Tuhi Centre for the Arts offers participation and engagement programmes integrated with its exhibitions and public events providing formative art experiences for schools and the local community.

20. Between 2017 and 2018, it was estimated that Te Tuhi Centre for the Arts featured:

· 175,562 visitors

· 5,546 school students

· 15 exhibitions

· 20 artists

· 11 new artworks commissioned

· 153 workshops and classes

· 32 seminars and lectures.

21. The activity of the trust together with the building supports the local board plan in that it serves the community’s needs for access to quality facilities that make Howick an attractive tourist destination and continues to grow the arts, culture and music.

Tātaritanga me ngā tohutohu

Analysis and advice

22. Auckland Council’s Community Occupancy Guidelines 2012 sets out the criteria for community occupancy agreements.

23. In accordance with the guidelines, the recommended lease term for a tenant-owned building is 10 years, with one right of renewal for a further 10 years.

24. However, local boards have discretion to grant an alternative term to community groups, provided that it aligns to one of the terms contained in the Auckland Council’s Community Occupancy Guidelines of 2012.

25. The Contemporary Art Foundation satisfies the required criteria specified in the following ways:

· it is a registered incorporated charitable trust

· it has complied with the terms of the operative lease agreement

· it has a history of delivering its services to the local community

· the arts centre is managed appropriately, as evidenced by the extent of use and wide range of service offerings

· the trust has all necessary insurance cover, including building and public liability insurance in place

· the financial accounts provided indicate that its funds are sufficient to meet its liabilities.

26. Staff recommend that a new ground lease agreement be granted for 10 years, with one right of renewal for a further 10 years.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

27. In compiling the recommendations contained in this report, Staff obtained feedback from Service Strategy and Integration, Arts and Culture and Council Controlled Organisation Governance and External Partnerships.

28. Feedback is positive and support for a new ground lease agreement has been expressed to maintain their current operations in the long-term.

29. Staff also obtained feedback from Auckland Transport in regard to the Eastern Busways Project, previously known as Auckland Manukau Eastern Transport Initiative and commonly referred to as AMETI.

30. Although the surrounding areas on Reeves Road and William Roberts Road will undergo development, Auckland Transport have confirmed there is no impact on the lease area of the trust.

31. The trust have contemplated the impact of the project against their current operations and identified parking and access to the facility as an issue, especially during the initial construction phase.

32. Staff and Auckland Transport held engagement sessions with the trust to discuss the impact of the project.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

33. This item is on the Community Facilities Work Programme for the 2019/2020 financial year.

34. At its workshop on the 28 February 2019 the local board expressed support for the Contemporary Art Foundation.

35. As there is no proposed change in activity on the land, staff do not foresee that there will be a significant local impact by granting the new ground lease agreement.

36. The recommendations within this report fall within the local board’s delegated authority relating to local, recreation, sport and community facilities, including community leasing matters.

Tauākī whakaaweawe Māori

Māori impact statement

37. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan, the Unitary Plan and individual local board plans.

38. Support for Māori initiatives and outcomes are detailed in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework. An aim of community leasing is to increase Māori wellbeing through targeted support for Māori community development projects. Additionally, it seeks to improve access to facilities and participation for Māori living in the Howick Local Board area.

39. There are no changes to the use or operational activities being conducted on the land.

40. Iwi engagement was undertaken between 5 March 2019 and 2 April 2019 with the iwi groups identified as having an interest in land in the Howick Local Board area.

41. No objections to the proposed ground lease agreement were received.

Ngā ritenga ā-pūtea

Financial implications

42. There are no direct costs to council associated with granting a new ground lease.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

43. Should the ground lease not be granted, the trust’s ability to provide its services to the community will be severely compromised, which in turn will have a negative impact on local board outcomes.

Ngā koringa ā-muri

Next steps

44. Subject to the local board granting a new community lease, council staff will work with the Contemporary Art Foundation to formalise the deed of lease documents.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Locality and Lease Area	183
b ⇩	Community Outcomes Plan	185

Ngā kaihaina

Signatories

Author

Tony Setefano - Community Lease Specialist

Authorisers

Rod Sheridan - General Manager Community Facilities

Nina Siers - Relationship Manager

Howick Local Board

16 September 2019

Approval of the Howick Local Board Urban Ngahere (Forest) Analysis Report

File No.: CP2019/16164

Te take mō te pūrongo

Purpose of the report

1. To approve the Howick Local Board Urban Ngahere (Forest) Analysis Report.

Whakarāpopototanga matua

Executive summary

2. The Howick Local Board provided funding in the 2018/2019 financial year to undertake the ‘Knowing phase’ of the Urban Ngahere (Forest) program.

3. The ‘Knowing phase’ involved a detailed analysis of the urban tree cover; using a variety of data sources from the council, Stats NZ and other local government sources. The analysis has looked at the urban tree cover extent from a 2013 aerial analysis study, alongside population statistics and current growth projections outlined in the Auckland Plan.

4. The report has established that urban tree coverage in the local board area was approximately 16 per cent of the overall land area in 2013. The total tree cover is low when compared to the averages across the region and one per cent above the minimum target that has been set by Auckland Council in the regional Urban Ngahere Strategy. The strategy sets a regional target to have no local board area with a canopy coverage of less than 15 per cent.

5. To continue increase canopy cover in the long term a concerted effort will be required to plant new specimen trees every year in the Howick Local Board area.

6. In the 2019/2020 financial year the local board has provided funding to undertake the ‘Growing phase’ of the Ngahere program. This will begin the work to increase the tree cover in areas where it is most needed and aim to develop partnerships to help grow native plants locally.

Ngā tūtohunga

Recommendations

That the Howick Local Board:

a) approve the Howick Local Board Urban Ngahere (Forest) Analysis Report (Attachment A).

b) delegate authority through the Chief Executive to the General Manager, Parks, Sport and Recreation to make minor changes and amendments to the text and design of the Howick Local Board Urban Ngahere (Forest) Analysis Report as required before public release.

Horopaki

Context

7. In 2017, Auckland Council staff developed a regional tree strategy to address concerns around tree cover changes resulting from: development pressures, disease threats, climate change, and changes to tree protection rules. The development of the strategy included workshops and consultation with elected members, mana whenua, and internal stakeholders. The work resulted in the regional Urban Ngahere (Forest) Strategy, which was adopted by the Environment and Community Committee in February 2018.

8. Currently the region has an average tree canopy cover of 18 per cent. The strategy sets targets that encourages all local boards to have a minimum tree canopy cover of at least 15 per cent, and on a regional scale the target is set at 30 per cent by 2050, in line with the Auckland Plan.

9. The regional Urban Ngahere (Forest) Strategy recommends implementation and analysis at the local level. Local boards were offered the opportunity to invest operational funding in area specific Urban Ngahere programmes’ of work.

10. The local board Urban Ngahere programme has three phases: ‘Knowing’, ‘Growing’ and ‘Protecting’. The ‘Knowing’ phase involves establishing an accurate current state analysis report with recommendations for future actions. The ‘Growing’ phase involves a number of activities including annual tree plantings’ ongoing to address areas of low tree cover. The Howick Local Board has allocated funding to begin the ‘Growing’ phase in the 2019/2020 financial year.

Tātaritanga me ngā tohutohu

Analysis and advice

11. The analysis report highlights the low overall tree canopy coverage at 16 per cent for the Howick Local Board area.

12. The report provides a number of other statistics:

· there is a disparate spread of tree cover: 22 per cent of rural zoned land has over half of the total tree cover of the Howick Local Board area

· rural zoned land has 34 per cent canopy cover, and residential zoned land has a low of 11 per cent canopy cover

· 26 per cent of parks and open space have tree canopy cover

· six per cent of local roads have tree canopy cover, which is very low

· 17 per cent of urban tree cover is on private land.

13. Section seven of the report sets out key focus areas for increasing the tree canopy coverage across the local board area. These are intended to help provide long-term and lasting benefits for local communities.

14. A concerted multi-year program of tree planting on public land in parks, open space areas and within the road corridor is necessary to help increase overall tree numbers in the local board area which will help to increase the areas overall tree canopy coverage in the long term.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. Parks, Sport and Recreation (PSR) has collaborated with Community Facilities to help inform where the current maintenance and renewal program for trees can help to improve the overall health, diversity and extent of the tree canopy cover.

16. PSR will help inform the Community Facilities renewals program to ensure an ongoing program of tree renewal occurs to replace poor and ailing stock and to replant where dead, dying, or diseased trees are removed.

17. PSR and Community Facilities will collaboratively manage local board funding and project manage the delivery of the new tree plantings in the 2020 planting season.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18. The Howick Local Board has provided direction and support for the project at workshops in July and August 2018 to complete the ‘Knowing’ phase. The board provided in-principle support to adopt the report at its 13 August 2019 workshop.

19. The local board has also provided funding for the next stage of the Ngahere program in the 2019/2020 financial year.

Tauākī whakaaweawe Māori

Māori impact statement

20. The urban ngahere is important to mana whenua and the use of native trees will take place as the first choice in alignment with the council’s Urban Ngahere (Forest) Strategy. New tree plantings will benefit local Māori and the wider community by providing increased opportunities for access to nature and providing shade in the local park network.

21. Mana whenua will be engaged to support tree planting preparation and provide a cultural narrative in the choice of species for the local areas.

Ngā ritenga ā-pūtea

Financial implications

22. The local board has provided further funding in the 2019/2020 financial year to undertake scoping of sites for new tree plantings. Further detail on this program will be presented to the board at the beginning of 2020.

23. It is recommended the local board adopts an annual program of new tree planting in parks and along streets to increase the level of tree canopy coverage on public land across the entire local board area. The planting program should take place over a number of years to help increase tree canopy cover in local parks and reserves.

24. The ‘Growing phase’ should include funding to help develop a collaborative program with local schools and community groups to develop a locally based program to grow native trees, and shrubs for planting in the local area.

25. Further work is required to establish other options for financial assistance from the private sector within the local board area. Planting on private land is needed and large land holders such as Housing New Zealand and the Ministry of Education can help by funding the plantings of new trees.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. Failure to provide further funding for the Ngahere programme will result in no long-term planting plan and no specific new tree planting programme taking place in neighbourhood parks and along the road berms. Current renewal planting will be the only mechanism for improving the current tree asset.

27. The analysis report highlights a need for additional efforts to significantly increase tree canopy cover to help provide increased shade and the additional social and health benefits that come with more tree cover. In addition, the planting of new trees is increasingly being recognised as a local solution to help with climate related changes that are taking place.

Ngā koringa ā-muri

Next steps

28. A canopy cover change chapter will be added as an update addendum once 2016 data is ready later this year. The updated chapter will be presented to the local board in early 2020.

29. Community Services and Community Facilities will work collaboratively to develop an outline of the ‘Growing’ program to set out new tree planting plans for the next five years. The long term growing plan for the planting program will be adopted via a report in Quarter Four of the 2019/2020 financial year.

Ngā tāpirihanga

Attachments

No.	Title	Page
a	Urban Ngahere (Forest) Analysis Report (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Linda Smith - PSR Portfolio Manager

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Nina Siers - Relationship Manager

Howick Local Board

16 September 2019

Classify 21 Drumconnell Drive as a local purpose (esplanade) reserve

File No.: CP2019/16167

Te take mō te pūrongo

Purpose of the report

1. To classify 21 Drumconnell Drive, Flat Bush as a local purpose (esplanade) reserve.

Whakarāpopototanga matua

Executive summary

2. 21 Drumconnell Drive, Flat Bush is owned in fee simple by Auckland Council as an unclassified local purpose (esplanade) reserve subject to the Reserves Act 1977. As the administering local authority for 21 Drumconnell Drive, Auckland Council must classify the reserve according to the Reserves Act. The Howick Local Board is the landowner for the purposes of classifying the reserve following the Governing Body’s resolution number GB/2017/117.

3. 21 Drumconnell Drive was vested in Auckland Council as a local purpose (esplanade) reserve contribution from a private subdivision in 2018 under the Resource Management Act 1991. Since acquiring the reserve, there have not been any attempts to classify it as a local purpose (esplanade) reserve.

4. Staff have investigated the reserve’s status as a local purpose (esplanade) and consulted local iwi on the proposal to classify it, to which no objections were received. As such, staff recommend that the Howick Local Board resolve to classify 21 Drumconnell Drive, Flat Bush as a local purpose (esplanade) reserve.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) approve, pursuant to Section 16 (2A) of the Reserves Act 1977, the classification of 21 Drumconnell Drive, Flat Bush, being Lot 200 DP 514248, comprising of 5915 square metres (more or less) and contained in Record of Title 830744 as a local purpose (esplanade) reserve.

Horopaki

Context

The reserve

5. 21 Drumconnell Drive, Flat Bush (the reserve) is legally described as Lot 200 Deposited Plan 514248, comprises of 5915 square metres (more or less) and is contained in Record of Title 830744 (see Attachment A for an aerial view of the reserve). In 2018, the reserve was vested in Auckland Council from a private subdivision subject to the Resource Management Act 1991 as a local purpose (esplanade) reserve contribution.

6. The reserve is now owned in fee simple by Auckland Council as an unclassified local purpose (esplanade) reserve subject to the Reserves Act 1977 (the Act). The reserve has not been classified and this must be completed pursuant to Section 16 (2A) of the Act.

7. Classification is a process required under the Act to formalise the purpose for which a reserve is held and provide a legislative framework to authorities on how to administer such land.

Existing features

8. The reserve is situated along the north-eastern boundary of Drumconnell Drive and is bordered by private land available for development. Approximately 500 metres to the east of the reserve is Murphys Bush Reserve. The contours of the reserve give way slightly to its northern boundary, which slopes down towards a natural bank for a stream. The prior landowner of the reserve is required to undertake activities such as regenerative riparian planting as a condition of its consent to develop the surrounding area.

9. The north section of the reserve is subject to an existing aboveground power pylon as well as overhead power cables connecting to another pylon on adjacent land. These cables and pylons are owned by Transpower New Zealand Limited (Transpower). The reserve is currently subject to development earthworks but prior to such works consisted of farmland for many decades. Following the completion of all consented works, the reserve will be reinstated to a better condition than its earlier state which will also be to the satisfaction of council’s parks staff.

Cultural Heritage Index sites

10. There are no cultural heritage index sites reported on the reserve. If any are found, the classification of local purpose (esplanade) reserve would require council to protect and uphold the quality of such objects.

Tātaritanga me ngā tohutohu

Analysis and advice

Local purpose (esplanade) reserve classification

11. Local purpose (esplanade) reserve is the most appropriate classification purpose for this reserve as the land was vested in council to be a local purpose (esplanade) reserve for reasons including the natural existence of a stream bank.

12. There is not currently any public use of the reserve as it is a newly created reserve and subject to ongoing development works. However, following the completion of the works and the required landscaping being approved, it is anticipated that the public will visit the reserve for leisure and access to the stream. A recreational purpose is not deemed to be the most appropriate for the reserve as the parcel of land has an average width of 20 metres and contains a stream; therefore, a local purpose (esplanade) reserve is considered to be the most suitable classification category for the site.

Current and proposed interests

13. Transpower has existing, extensive rights to access and maintain the pylons and power cables on or over the reserve. These rights are granted as statutory powers under the Electricity Act 1992. As the power infrastructure was situated on the reserve before it was created and vested in council and that the infrastructure forms part of an electricity corridor, it is considered that the public will not be affected any more so than they ordinarily would have been by Transpower’s established statutory powers to access and maintain the existing infrastructure.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14. Council’s legal staff have been consulted on the proposal to classify the reserve as a local purpose (esplanade) reserve and are supportive as classification is a statutory duty imposed upon council under Section 16 of the Reserves Act and must be completed.

15. Upon the completion of the development and reinstatement of the reserve, Community Facilities will take over maintenance duties unless the developer is required to undertake this duty for a period as a condition of their consent. Eventually, Community Facilities will be responsible for duties in conjunction with Parks Services and Service, Strategy and Integration for any planning on future use of the reserve.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16. The proposal to classify the reserve is consistent with the Howick Local Board Plan 2017 Outcome 2: Our future growth is managed effectively, as the residential growth in the immediate and wider vicinity of Drumconnell Drive will require open spaces which the public can enjoy. The plan to classify the reserve for the specific purpose of a local purpose (esplanade) reserve ensures that all planning for the reserve, including its design, must be in a manner which is consistent with the classification purpose, which is to protect the natural features on the reserve and keep the public’s access to the esplanade free and unrestricted. This classification proposal is considered to be effective management of the available open space within the growing neighbourhood of Flat Bush.

Tauākī whakaaweawe Māori

Māori impact statement

17. On 3 July 2019 the following iwi authorities, who have a vested and recognised interest in the area which the reserve is situated, were advised in writing of council’s proposal to classify 21 Drumconnell Drive, Flat Bush:

a) Ngāi Tai ki Tāmaki

b) Ngāti Maru

c) Ngā Tamaoho

d) Ngāti Paoa

e) Ngāti Tamaterā

f) Ngāti Te Ata

g) Ngāti Whanaunga

h) Te Ahiwaru – Waiohua

i) Te Ākitai Waiohua

j) Te Patukirikiri

k) Waikato – Tainui

18. The iwi authorities were requested to provide council with any feedback on the proposal by 31 July 2019.

19. On 5 July 2019 the Makaurau Marae Maori Trust on behalf of Te Ahiwaru – Waiohua replied in writing to confirm that Te Ahiwaru – Waiohua was not opposed to the classification of the reserve as local purpose (esplanade) and supported the proposal to undertake regenerative recuperation of the natural environment and ecology on the reserve. Te Ahiwaru – Waiohua also acknowledged Ngāi Tai ki Tāmaki as the active kaitiaki for the rohe or area in which the reserve is situated.

20. On 5 August 2019 staff wrote to Ngāi Tai ki Tāmaki to confirm that iwi had received council’s notice on 3 July 2019 and whether iwi had any specific feedback on the proposal. To date, staff have not received a response, so consider that Ngāi Tai ki Tāmaki and all other iwi notified of the proposal are not opposed to the classification of the reserve.

Ngā ritenga ā-pūtea

Financial implications

21. There are no financial implications created by the classification of the reserve except for the costs to publish notice of the classification, if approved, in the New Zealand Gazette. The fee for the notice is set by the word count in the notice and unlikely to exceed $100.00. The costs incurred by publication in the New Zealand Gazette will be borne by Community Facilities.

22. Any other costs associated with the creation and vesting of the reserve and formalisation of power rights, including reasonable legal costs, have already been borne or will be borne by the developer or Transpower, as appropriate per either party’s requirements.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23. All reserves must be classified as mandated by Section 16 of the Act. Council is fulfilling its statutory duty by classifying the reserve accordingly. This reserve has been prioritised for classification due to Transpower’s request to legitimise its interest in the infrastructure, as well as align with Transpower’s pre-existing statutory rights under the Electricity Act 1992.

Ngā koringa ā-muri

Next steps

24. If the board resolves to classify the reserve subject to section 23 of the Act, the reserve will be classified as a local purpose (esplanade) reserve. The classification status will then enable easement interests to be issued to Transpower in accordance with its pre-existing statutory rights. The classification status will also instruct council as to how to appropriately manage, plan and design the reserve in a manner that is consistent with the classified purpose.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A - Aerial view of reserve	199

Ngā kaihaina

Signatories

Author

Bianka Lee - Land Use Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Nina Siers - Relationship Manager

Howick Local Board

16 September 2019

Temporary arrangements for urgent decisions and staff delegations during the election period

File No.: CP2019/16353

Te take mō te pūrongo

Purpose of the report

1. To seek approval for temporary arrangements during the election period for:

· urgent decisions

· decisions made by staff under delegated authority from the local board that require consultation with local board members under delegation protocols.

Whakarāpopototanga matua

Executive summary

2. Between the last local board business meeting of the current electoral term, and the first business meeting of the new term, decisions may be needed on urgent matters or business as usual matters that cannot wait until the incoming local board’s first business meeting in the new electoral term.

3. Current elected members remain in office until the new members’ term of office commences, which is the day after the declaration of election results. The declaration will be publicly notified on 21 October 2019, with the term of office of current members ending and the term of office of new members commencing on 22 October 2019. The new members cannot act as members of the local board until they have made their statutory declaration at the inaugural local board meeting.

4. As for each of the previous terms, temporary arrangements are needed for urgent decisions of the local board, and decisions made by staff under existing delegated authority.

5. All local boards have made a general delegation to the Chief Executive, subject to a requirement to comply with delegation protocols approved by the local board, which require, amongst other matters, staff to consult with local board portfolio leads on certain matters. Where there is no nominated portfolio lead, staff consult with the chair. After the election, there will be no local board portfolio leads or chairs to consult until new arrangements are made in the new term.

6. As a temporary measure, approval is sought from the local board to allow staff to continue to process business as usual decisions that cannot wait until the local board’s first meeting, without consulting with the nominated portfolio lead or local board chair. Staff will consult with the local board chair following the inaugural meeting until new arrangements are made at the first meeting in the term.

7. Appointments made by the local board to external bodies will cease on the date of the election. New appointments will need to be made by the local board in the new term.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) approve the utilisation of the board’s existing urgent decision-making process between the final local board meeting and the commencement of the term of office of new local board. members.

b) note that from the commencement of the term of office of new local board members until the inaugural meeting of the incoming local board, urgent decision-making will be undertaken by the Chief Executive under existing delegations.

c) approve that staff, as a temporary measure, can make business as usual decisions under their existing delegated authority without requiring compliance with the requirement in the current delegation protocols to consult with the nominated portfolio lead (or chair where there is no portfolio lead in place), from 22 October 2019, noting that staff will consult with the chair following the inaugural meeting until new arrangements are made at the first meeting in the new term.

d) note that existing appointments by the local board to external bodies will cease at the election and new appointments will need to be made by the local board in the new term.

Horopaki

Context

8. Current elected members remain in office until the new members’ term of office commences, which is the day after the declaration of election results (Sections 115 and 116, Local Electoral Act 2001). The declaration will be publicly notified on 21 October 2019, with the term of office of current members ending and the term of office of new members commencing on 22 October 2019.

9. The new members cannot act as members of the local board until they have made their statutory declaration at the inaugural local board meeting (Clause 14, Schedule 7, Local Government Act 2002).

10. Following the last local board meeting of the current electoral term, decisions may be needed on urgent matters or routine business as usual that cannot wait until the incoming local board’s first meeting in the new electoral term.

11. As with each of the previous electoral terms, temporary arrangements need to be made for:

· urgent decisions

· decisions made by staff under delegated authority from the local board that require consultation with local board members under delegation protocols.

Tātaritanga me ngā tohutohu

Analysis and advice

Urgent decisions

12. Between the last meeting and the declaration of results on 21 October, current members are still in office, and can make urgent decisions if delegated to do so. If the board does not have an existing urgent decision-making process already in place, it is recommended that the board delegate to the chair and deputy chair the power to make urgent decisions on behalf of the local board during this period.

13. The urgent decision-making process enables the board to make decisions where it is not practical to call the full board together. The Local Government Act 2002 provides for local boards to delegate to committees, sub-committees, members of the local board or Auckland Council staff, any of its responsibilities, duties and powers, with some specific exceptions. This legislation enables the urgent decision-making process.

14. All requests for an urgent decision will be supported by a memo stating the nature of the issue, reason for urgency and what decisions or resolutions are required.

15. Board members that have delegated responsibilities, for example, delegations to provide feedback on notified resource consents, notified plan changes and notices of requirement, may continue to exercise those delegations until their term of office ends on 22 October (or earlier if the delegation was specified to end earlier).

16. Between the declaration of results and the inaugural meeting, the current members are no longer in office, the new members cannot act until they give their statutory declaration, and new chairs and deputies will not be in place. During this period, urgent decisions will be made by the Chief Executive under his existing delegated authority (which includes a financial cap).

Decisions made by staff under delegated authority

17. All local boards have made a delegation to the Chief Executive. The delegation is subject to a requirement to comply with delegation protocols approved by the local board. These delegation protocols require, amongst other things, staff to consult with nominated portfolio leads on certain issues. Where there is no nominated portfolio lead, staff consult with the local board chair.

18. The most common area requiring consultation is landowner consents relating to local parks. The portfolio lead can refer the matter to the local board for a decision.

19. Parks staff receive a large number of landowner consent requests each month that relate to local parks across Auckland. The majority of these need to be processed within 20 working days (or less), either in order to meet the applicant’s timeframes and provide good customer service, or to meet statutory timeframes associated with resource consents. Only a small number of landowner requests are referred by the portfolio lead to the local board for a decision.

20. Prior to the election, staff can continue to consult with portfolio leads as required by the delegation protocols (or chair where there is no portfolio lead). However, after the election, there will be no portfolio leads or chairs in place to consult with until new arrangements are made in the new term.

21. During this time, staff will need to continue to process routine business as usual matters, including routine requests from third parties for landowner approval such as commercial operator permits, temporary access requests and affected party approvals.

22. As a temporary measure, it is recommended that the local board allow staff to continue to process business as usual decisions that cannot wait until the local board’s first meeting. This is irrespective of the requirements of the current delegation protocols to consult with the nominated portfolio lead on landowner consents. Staff will consult with the local board chair following the inaugural meeting until new arrangements are made at the first meeting in the term.

Appointment to external bodies

23. Appointments made by the local board to external bodies will cease at the election, so local board members will not be able to attend meetings of their organisations as an Auckland Council representative from 22 October 2019, until new appointments are made in the new term. Staff will advise the affected external bodies accordingly.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24. The arrangements proposed in this report enable the council to process routine local matters during the election period. They apply only to local boards. The reduced political decision-making will be communicated to the wider council group.

25. The governing body has made its own arrangements to cover the election period, including delegating the power to make urgent decisions between the last governing body meeting of the term and the day the current term ends, to any two of the Mayor, Deputy Mayor and a chairperson of a committee of the whole. From the commencement of the term of office of the new members until the governing body’s inaugural meeting, the Chief Executive will carry out decision-making under his current delegations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26. This is a report to all local boards that proposes arrangements to enable the council to process routine local matters during the election period. This will enable the council to meet timeframes and provide good customer service.

Tauākī whakaaweawe Māori

Māori impact statement

27. A decision of this procedural nature is not considered to have specific implications for Māori, and the arrangements proposed in this report do not affect the Māori community differently to the rest of the community.

Ngā ritenga ā-pūtea

Financial implications

28. The decisions sought in this report are procedural and there are no significant financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29. There is a risk that unforeseen decisions will arise during this period, such as a decision that is politically significant or a decision that exceeds the Chief Executive’s financial delegations.

30. This risk has been mitigated by scheduling meetings as late as possible in the current term, and communicating to reporting staff that significant decisions should not be made during October 2019.

Ngā koringa ā-muri

Next steps

31. The decision of the local board will be communicated to senior staff so that they are aware of the arrangements for the month of October 2019.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Anna Bray - Policy and Planning Manager - Local Boards

Authorisers

Louise Mason – General Manager, Local Board Services

Nina Siers - Relationship Manager

[1] This activity is subject to local boards prioritising local economic development, and subsequently allocating funding to local economic development through their local board agreements.

Chairperson	David Collings
Deputy Chairperson	Katrina Bungard
Members	Garry Boles
	Jim Donald
	John Spiller
	Mike Turinsky
	Adele White
	Bob Wichman
	Peter Young, JP

No.	Title	Page
a ⇩	Workshop record 1 August 2019	211
b ⇩	Workshop record 6 August 2019	213
c ⇩	Workshop record 8 August 2019	215
d ⇩	Workshop record 13 August 2019	217
e ⇩	Workshop record 15 August 2019	219
f ⇩	Workshop record 22 August 2019	221
g ⇩	Workshop record 27 August 2019	223

Author	Vanessa Phillips - Democracy Advisor
Authoriser	Nina Siers - Relationship Manager

Author	Phoebe Peguero - Local Board Advisor - Howick
Authoriser	Nina Siers - Relationship Manager

Author	Stephen Hunt - Senior Local Board Advisor - Howick
Authoriser	Nina Siers - Relationship Manager