Minutes of Howick Local Board - 16 September 2019

Howick Local Board

16 September 2019

The Chairperson opened the meeting and welcomed all those present.

There were no apologies.

Chair D Collings declared an interest in Item 18 – Howick Local and Multiboard Grants Round One 2019/2020 grant allocations clause a).

Deputy Chair K Bungard declared an interest in Item 18 – Howick Local and Multiboard Grants Round One 2019/2020 grant allocations clause a).

Member J Donald declared an interest in Item 18 – Howick Local and Multiboard Grants Round One 2019/2020 grant allocations clause b).

4 Confirmation of Minutes

Resolution number HW/2019/106

MOVED by Chairperson D Collings, seconded by Member B Wichman:

That the Howick Local Board:

a) confirm the ordinary minutes of its meeting, held on Monday, 19 August 2019, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

The Chair acknowledged;

· Each board member individually for their work over the term 2016-2019 and with Deputy Chair Katrina Bungard presented them with a keepsake photograph of Howick Local Board.

· Howick Ward Councillors for their work on the Governing Body and wished them well for the upcoming election.

· Local Board Services staff in attendance and gave special mention to those departing and thanked them for their dedication, hard work and wished them well for the future.

The Deputy Chair acknowledged the Chair for his work and leadership as Chairman and his passion to the community.

Member Peter Young thanked the Chair for his support with the ethnic group.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1

Public Forum - Gordon Luke

Gordon Luke updated the board on recent antisocial behaviour at Tarnica Park and expressed his views on the related agenda item.

Resolution number HW/2019/107

MOVED by Chairperson D Collings, seconded by Member A White:

That the Howick Local Board:

a) receive the presentation and thank Gordon Luke for his attendance.

CARRIED

9.2

Public Forum - Janet Dickson

Janet Dickson presented to the board on protecting the views to and from Stockade Hill.

Resolution number HW/2019/108

MOVED by Chairperson D Collings, seconded by Member J Donald:

That the Howick Local Board:

a) receive the presentation and thank Janet Dickson for her attendance.

CARRIED

10 Extraordinary Business

There was no extraordinary business.

Chairperson's report

Resolution number HW/2019/109

MOVED by Member B Wichman, seconded by Member J Donald:

That the Howick Local Board:

a) note the Chairperson’s verbal update and written report.

CARRIED

Attachments

a 16 September Howick Local Board, Item 11 - Chairperson's Report

Councillor update

Member B Wichman acknowledged the late Cr D Quax for his dedication and commitment to the community.

Resolution number HW/2019/110

MOVED by Chairperson D Collings, seconded by Deputy Chairperson K Bungard:

That the Howick Local Board:

a) note the verbal report from Councillor Sharon Stewart and Councillor Paul Young.

CARRIED

Auckland Transport September 2019 update to the Howick Local Board

Member J Donald thanked Ben Stallworthy for his work with the board this term.

Resolution number HW/2019/111

MOVED by Member A White, seconded by Member G Boles:

That the Howick Local Board:

a) receive the Auckland Transport September 2019 monthly update report.

CARRIED

Investigating the installation of lighting in Tarnica Park

Member G Boles thanked Steve Owens for his work on this matter.

Resolution number HW/2019/112

MOVED by Chairperson D Collings, seconded by Member B Wichman:

That the Howick Local Board:

a) approve the allocation of up to $5,000 LDI capex to urgently install a single solar powered sensor light over the playground in Tarnica Park no later than the end of 2019.

CARRIED

Adoption of the Mangemangeroa Valley Reserves Development Plan, Restoration Plan and Geotechnical Study

The Chair expressed thanks to the Friends of Mangemangeroa for their assistance with this matter.

Resolution number HW/2019/113

MOVED by Member G Boles, seconded by Member J Spiller:

That the Howick Local Board:

a) adopt the Mangemangeroa Valley Reserves Development Plan and the Mangemangeroa Valley Reserves Restoration Plan 2019.

b) allocate $4000 Locally Driven Initiative (LDI) opex from the Community Response Fund to Community Facilities to provide site preparation works to support the Friends of Mangemangeroa 2019/2020 tree restoration planting programme.

c) note the Mangemangeroa Valley Reserves Geotechnical Instability Risk Assessment.

CARRIED

Flat Bush Community Facilities Locations

Resolution number HW/2019/114

MOVED by Member M Turinsky, seconded by Member A White:

That the Howick Local Board:

a) rescind resolution HW/2015/166 that the Howick Local Board:

i) approves the location of the Flat Bush aquatic/leisure centre site as Ormiston Road between Pencaitland Drive and Park Edge Road in Ormiston Town Centre.

b) approve Barry Curtis Park as the location for the Flat Bush aquatic and leisure centre.

c) endorse the sale of Block B2 as shown on the Ormiston Town Centre stage block plan dated 25 September 2012 (Attachment A) as it is now not required for the Flat Bush aquatic and leisure centre.

d) approve Block K in Ormiston Town Centre as shown on the Ormiston Town Centre stage block plan dated 25 September 2012 (Attachment A) as the location for the Flat Bush library and community hub.

CARRIED

Allocation of Howick Local Board Locally Driven Initiative (LDI) Capital Funding - September 2019

Resolution number HW/2019/115

MOVED by Member G Boles, seconded by Member B Wichman:

That the Howick Local Board:

a) approve the allocation of $890,000 of the local board LDI capital funding towards the eight projects detailed in Table 1 and Attachment A, and that these projects are incorporated into the approved 2019–2022 Community Facilities Work Programme.

b) note that budget allocation for these LDI projects are best current estimates and amendments may be required to accommodate final costs as these projects progress from investigation and design to delivery of physical works.

CARRIED

Howick Local and Multiboard Grants Round One 2019/2020 grant allocations

Chair D Collings and Deputy Chair K Bungard declared an interest in clause a) with respect to being on the board of the Manukau East Council of Social Services Incorporated and took no part in the discussion or voting on the matter.

Member J Donald declared an interest in clause b) with respect to being a member of the Manukau Orchestral Society Incorporated and took no part in the discussion or voting on the matter.

Resolution number HW/2019/116

MOVED by Member G Boles, seconded by Member J Spiller:

That the Howick Local Board:

a) agree to fund, part-fund or decline each application received in Howick Local Grants Round One, listed in Table One.

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility & Decision

LG2007-134

Manukau East Council of Social Services Incorporated

Community

Towards ongoing operational costs for the council of social services.

$30,000.00

Eligible

$30,000.00

Total

$30,000.00

b) agree to fund, part-fund or decline each application received in Multiboard Local Grants Round One, listed in Table Two.

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility & Decision

MB1920-115

Manukau Orchestral Society Incorporated

Arts and culture

Towards the wages to engage professional mentors and a soloist to rehearse and deliver a concert.

$4,630.00

Eligible

$3600.00

Total

$4,630.00

$3.600.00

CARRIED

Resolution number HW/2019/117

MOVED by Chairperson D Collings, seconded by Member G Boles:

That the Howick Local Board:

c) agree to fund, part-fund or decline each application received in Howick Local Grants Round One, listed in Table Three.

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility & Decision
LG2007-104	Te Tuhi Contemporary Art Trust	Arts and culture	Towards the purchase of chairs and folding tables to upgrade the studio and social room.	$11,112.00	Eligible $8000.00
LG2007-108	Howick Village Business Association	Arts and culture	Towards the artist and builder fees to refurbish and expand the mural on Fencible Drive.	$17,000.00	Eligible $2500.00
LG2007-114	New Zealand Love Dance Association Incorporated	Arts and culture	Towards the rehearsal studio hire, choreography and trainer fees, costume hire, make up and advertising costs to deliver performances throughout the year.	$8,725.00	Eligible $2000.00
LG2007-128	New Zealand Overseas Chinese Culture and Arts Centre Incorporated	Arts and culture	Towards the venue hire, costume hire and training fees to deliver a performance at the “Coca Cola Christmas in the Park”	$4,700.00	Eligible $1000.00
LG2007-130	Libretto Productions Limited trading as Children's Musical Theatre Studio	Arts and culture	Towards the costs to deliver a musical theatre production, "Singin' in the Rain Jr.," including venue hire, lighting design and equipment hire, sound hire and programme design and printing.	$7,984.22	Eligible Decline due to grant round oversubscribed to support lower priority applications
LG2007-133	Eastern Stars Band Incorporated	Arts and culture	Towards the cost of tutoring and conducting fees, hall hire and transportation to major events for all four bands.	$17,000.00	Eligible $5000.00
LG2007-136	Harlequin Musical Theatre	Arts and culture	Towards the purchase and delivery of a new shipping container for storage and the cost of removing the old container.	$3,900.00	Eligible $3900.00 Under the condition land owner approval is granted before the release of funding
LG2007-102	Sunnyhills Primary School	Community	Towards the costs to construct an asphalt bike track.	$9,900.00	Eligible Decline due to grant round oversubscribed to support lower priority applications
LG2007-107	Auckland Seniors Support And Caring Group Incorporated	Community	Towards the venue hire at Pakuranga Community Hall and tutor fees to host weekly community activities.	$5,000.00	Eligible $2500.00
LG2007-112	Asthma New Zealand Incorporated	Community	Towards the purchase of a tablet computer and the wages of one asthma nurse educator.	$3,000.00	Eligible $1400.00
LG2007-117	Highland Park Community Creche Incorporated	Community	Towards rental fees for one year to run a preschool programme.	$15,200.00	Eligible $4000.00
LG2007-118	South East Auckland Senior Citizens' Association Incorporated	Community	Towards the venue hire, catering, hall setup and clean-up, entertainment and sound to host a Christmas and a 15-year anniversary celebration.	$3,175.00	Eligible $1000.00
LG2007-121	Bhartiya Samaj Charitable Trust	Community	Towards the cost of running an elderly support programme, specifically venue hire, transport and accommodation.	$8,040.00	Eligible $1500.00
LG2007-124	Life Education Trust Counties Manukau	Community	Towards the overall costs to deliver a health and well-being programme to schools in the Howick Local Board area.	$20,000.00	Eligible $10,000.00
LG2007-125	The Carol White Family Centre Incorporated	Community	Towards the travel and food costs for volunteers and refugee families, supplies for the child care centre and wages for a bilingual assistant.	$10,000.00	Eligible Decline due to insufficient community outcome demonstrated
LG2007-126	The Scout Association of New Zealand	Community	Towards the salary of the general manager to oversee scout groups in the Howick Local Board area.	$5,000.00	Eligible $1500.00
LG2007-127	Dance Therapy NZ	Community	Towards venue hire, marketing, facilitation, equipment, coordination and administration costs for the "STARS" Pakuranga programme.	$6,000.00	Eligible $2500.00
LG2007-132	Howick Baptist Healthcare Limited	Community	Towards the set up and running costs for the "Virtual Village," including venue hire, catering, planning and facilitation, evaluation, promotions and presentation equipment.	$50,000.00	Eligible Decline due to grant round oversubscribed to support lower priority applications
LG2007-135	Youthline Auckland Charitable Trust	Community	Towards the overall costs to train, manage and supervise the volunteer counsellors.	$5,000.00	Eligible Decline due to grant round oversubscribed to support lower priority applications
LG2007-137	CNSST Foundation	Community	Towards the teacher facilitation fees and the purchase of two tablets.	$12,432.00	Eligible $2000.00
LG2007-138	Kids Safe with Dogs Charitable Trust	Community	Towards instructor wages, administration and printing costs to deliver the "Kids Safe with Dogs" programme to schools in the Howick Local Board area.	$5,112.00	Eligible $1500.00 Under the condition school agreements are provided prior to the release of funding
LG2007-131	Tread Lightly Charitable Trust	Environment	Towards the wages of education contractors to deliver the "Tread Lightly Caravan" programme to the Elim Christian College Junior Campus.	$3,000.00	Eligible $1500.00
LG2007-103	Howick Village Business Association	Events	Towards the traffic management costs to deliver the Midnight Madness 2019 event.	$4,168.00	Eligible $4168.00
LG2007-106	Howick Brass Incorporated	Events	Towards the stage, lighting and sound costs to host the "Christmas by Candle Light" event.	$10,404.00	Eligible $8000.00
LG2007-113	Lions Club of Howick Charitable Trust	Events	Towards the overall costs of hosting the Howick Lions Summer Festival 2020.	$26,000.00	Eligible $15,000.00
LG2007-129	Howick and Districts Historical Society Incorporated	Historic Heritage	Towards the costs of a conservation plan for the Hawthorn Dene property.	$9,150.00	Eligible $4575.00
LG2007-101	Howick Sailing Club	Sport and recreation	Towards the purchase of a hull for a new rigid inflatable safety boat.	$17,504.50	Eligible $12,000.00
LG2007-109	Pakuranga United Rugby Club	Sport and recreation	Towards the costs to host the 2019 World School Sevens rugby tournament, including grandstands and delivery, St Johns, big screen hire, marquees and the family entertainment zone.	$30,000.00	Eligible $21,000.00
LG2007-115	Bucklands Beach Association Football Club Incorporated	Sport and recreation	Towards the costs to lease the Howick Pakuranga Cricket Club facilities during the 2020 winter season.	$25,000.00	Eligible $10,000.00
LG2007-123	Pakuranga Athletic Club Incorporated	Sport and recreation	Towards the overall costs to host the Dick Quax Memorial Distance Championships 2019, including grandstand hire, entertainment, safety equipment and supplies.	$10,549.50	Eligible $8000.00
Total				$364,056.22	$134,543.00

d) agree to fund, part-fund or decline each application received in Multiboard Local Grants Round One, listed in Table Four.

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility & Decision
MB1920-153	The Operating Theatre Trust	Arts and culture	Towards 2,000 free show tickets and free transport for children to attend the theatre production "Greedy Cat."	$3,103.55	Eligible Decline due to grant round oversubscribed to support lower priority applications
MB1920-113	Pegasus Flying Trust Air Training Corps	Community	Towards the installation of an electrical connection to the Trust Hangar based in Whenuapai.	$5,000.00	Eligible $1000.00
MB1920-141	Royal New Zealand Foundation Of The Blind Incorporated	Community	Towards the purchase of digital talking books for the Blind Foundation library.	$4,000.00	Eligible Decline due to grant round oversubscribed
MB1920-144	Epilepsy Association of New Zealand Incorporated	Community	Towards the educator’s salary, fuel costs and telecommunications to deliver epilepsy support services.	$3,000.00	Eligible $2000.00
MB1920-147	YMCA North Incorporated	Community	Towards the costs of delivering two family camps at YMCA Adair, including staff costs, accommodation, outdoor instruction, gear and catering.	$3,000.00	Eligible $1500.00
MB1920-161	The Parkinson's New Zealand Charitable Trust	Community	Towards the salaries of six Parkinson’s community educators for the period of 1 October 2019 to 1 October 2020.	$2,000.00	Eligible $2000.00
MB1920-162	Children's Autism Foundation	Community	Towards workshop facilitation fees, mileage costs, project coordination administration and printing to deliver the 'In It Together" workshop series.	$2,000.00	Eligible $2000.00
MB1920-170	Environmental Education for Resource Sustainability Trust	Environment	Towards the purchase of native plants, the purchase of classroom bins and the courier fees for delivering the classroom bins.	$9,260.99	Eligible $5000.00
MB1920-110	The Korean Society of Auckland Incorporated	Events	Towards the event costs for 2020 Korean Day, including venue hire, catering, sound, advertising and performance fees.	$500.00	Eligible $600.00
MB1920-159	United North Piha Lifeguard Service Incorporated	Sport and recreation	Towards the costs of structural engineering, detailed design, project management and consent fees for the 'Lifeguard Facility Replacement Project.'	$3,500.00	Eligible $3500.00 Under the condition that evidence of full costs for the project has been received before the release of funds
MB1920-164	Counties Manukau Sports Foundation	Sport and recreation	Towards the catering, venue hire and event coordinator fee to host the 2019 "Counties Manukau Sporting Excellence Awards."	$3,000.00	Eligible Decline due to grant round oversubscribed to support lower priority applications
MB1920-172	Totara Park Mountain Bike Club Incorporated	Sport and recreation	Towards the maintenance costs of the Totara Park mountain bike trail, including the digger machine and operator hire, contractor fees, equipment hire and materials.	$6,426.00	Eligible Decline due to grant round oversubscribed to support lower priority applications
Total				$44,790.54	$17,600.00

CARRIED

Referred from the Governing Body: Freedom Camping in Vehicles Bylaw

Resolution number HW/2019/118

MOVED by Member A White, seconded by Member J Donald:

That the Howick Local Board:

a) note the resolution of the Governing Body with regards to the Freedom Camping in Vehicles Bylaw.

b) endorse the current Statement of Proposal in relation to freedom camping in the Howick Local Board area.

CARRIED

Informal local board workshop views on the draft findings of the Animal Management Bylaw 2015 review

Resolution number HW/2019/119

MOVED by Chairperson D Collings, seconded by Member B Wichman:

That the Howick Local Board:

a) receive this report on informal workshop summary views from local boards on the draft findings of the Animal Management Bylaw 2015 review.

b) recommend the definition of ownership be extended to include animals that are co-owned, communally owned or unowned but cared for by people.

c) recommend additional council control over feral populations.

d) recommend additional specificity on the definition of ‘nuisance’.

e) recommend additional regulations on owned bee populations.

f) recommend the bylaw includes reference to the need to comply with the Animal Welfare Act.

CARRIED

Howick Local Board Feedback on the discussion document on the National Policy Statement on Urban Development Capacity

Resolution number HW/2019/120

MOVED by Chairperson D Collings, seconded by Member A White:

That the Howick Local Board:

a) support the principle of considering types of amenities which benefit the community as a whole rather than an individual, when making decisions on planning.

b) do not support that local authorities should be limited in their ability to regulate car parking.

c) do not support that general proposals can replace rules in district plans.

CARRIED

Kauri Dieback Disease - Local Park Track Mitigation in the Howick Local Board area

Resolution number HW/2019/121

MOVED by Member J Spiller, seconded by Member A White:

That the Howick Local Board:

a) approve the following proposed mitigation work detailed in the following table to protect healthy kauri and reduce the impact of kauri dieback disease in the Howick Local Board area, to be funded by the Natural Environment Targeted Rate.

Park

Recommendation

Cost Estimate

(physical works only)

1. Point View Reserve

· upgrade track sections passing through Kauri Hygiene areas to kauri safe standard

· upgrade remaining track section to a formed, dry track standard where needed.

$81,000

b) note that budget allocation for all projects in the kauri dieback mitigation work programme are best current estimates, and amendments may be required to the kauri dieback mitigation work programme to accommodate final costs as the year progresses.

c) approve the inclusion of the proposed mitigation works in the 2019-2022 Community Facilities Work Programme.

CARRIED

ATEED six monthly update to the Howick Local Board

Resolution number HW/2019/122

MOVED by Chairperson D Collings, seconded by Member B Wichman:

That the Howick Local Board:

a) receive the ATEED update to the Howick Local Board for 1 January to 30 June 2019.

CARRIED

Reimbursement to Howick Radio Trust of expenses incurred upgrading premises

Resolution number HW/2019/123

MOVED by Member J Donald, seconded by Member A White:

That the Howick Local Board:

a) rescind resolution HW/2019/98.

b) approve the reimbursement of $5,826.87 to the Howick Radio Charitable Trust from LDI Opex available in the 2019/2020 Community Response Fund.

CARRIED

New ground lease to Contemporary Art Foundation known as Te Tuhi Centre for the Arts at 13R Reeves Road, Pakuranga Heights

Resolution number HW/2019/124

MOVED by Chairperson D Collings, seconded by Member B Wichman:

That the Howick Local Board:

a) grant a new ground lease to Contemporary Art Foundation for the land occupied by the footprint of the tenant-owned building on the land legally described as Lot 22 DP 52255 (Attachment A), subject to the following terms and conditions:

i) term – 10 years commencing 16 September 2019 with one 10 year right of renewal with a final expiry date of 15 September 2039

ii) rent – $1.00 plus GST per annum if requested

iii) the current ground lease to Contemporary Art Foundation being surrendered when the new ground lease is executed

iv) approve the Community Outcomes Plan to be appended as a schedule to the ground lease agreement

v) all other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012.

CARRIED

Approval of the Howick Local Board Urban Ngahere (Forest) Analysis Report

Resolution number HW/2019/125

MOVED by Member J Spiller, seconded by Member M Turinsky:

That the Howick Local Board:

a) approve the Howick Local Board Urban Ngahere (Forest) Analysis Report (Attachment A).

b) delegate authority through the Chief Executive to the General Manager, Parks, Sport and Recreation to make minor changes and amendments to the text and design of the Howick Local Board Urban Ngahere (Forest) Analysis Report as required before public release.

CARRIED

Investigating recreation needs in Howick and implications for Howick Leisure Centre

Resolution number HW/2019/126

MOVED by Member G Boles, seconded by Member M Turinsky:

That the Howick Local Board:

a) approve the inclusion investigating recreation needs in Howick and implications for Howick Leisure Centre in the 2019/2020 Service Strategy and Integrations local board work programme.

CARRIED

Howick Sport and Recreation Initiatives

Resolution number HW/2019/127

MOVED by Member G Boles, seconded by Member J Spiller:

That the Howick Local Board:

a) approve the addition of ‘Sport and Recreation Initiatives’ and the associated $105,000 of Asset Based Services (ABS) funding to the 2019/2020 Community Services annual work programme.

CARRIED

Classify 21 Drumconnell Drive as a local purpose (esplanade) reserve

Resolution number HW/2019/128

MOVED by Member A White, seconded by Member M Turinsky:

That the Howick Local Board:

a) approve, pursuant to Section 16 (2A) of the Reserves Act 1977, the classification of 21 Drumconnell Drive, Flat Bush, being Lot 200 DP 514248, comprising of 5915 square metres (more or less) and contained in Record of Title 830744 as a local purpose (esplanade) reserve.

CARRIED

Temporary arrangements for urgent decisions and staff delegations during the election period

Resolution number HW/2019/129

MOVED by Member A White, seconded by Member P Young:

That the Howick Local Board:

a) approve the utilisation of the board’s existing urgent decision-making process between the final local board meeting and the commencement of the term of office of new local board members.

b) note that from the commencement of the term of office of new local board members until the inaugural meeting of the incoming local board, urgent decision-making will be undertaken by the Chief Executive under existing delegations.

c) approve that staff, as a temporary measure, can make business as usual decisions under their existing delegated authority without requiring compliance with the requirement in the current delegation protocols to consult with the nominated portfolio lead (or chair where there is no portfolio lead in place), from 22 October 2019, noting that staff will consult with the chair following the inaugural meeting until new arrangements are made at the first meeting in the new term.

d) note that existing appointments by the local board to external bodies will cease at the election and new appointments will need to be made by the local board in the new term.

CARRIED

Governance Forward Work Calendar

Resolution number HW/2019/130

MOVED by Chairperson D Collings, seconded by Member B Wichman:

That the Howick Local Board:

a) note the Howick Local Board Governance Forward Work Calendar.

CARRIED

Workshop Records

Resolution number HW/2019/131

MOVED by Chairperson D Collings, seconded by Member B Wichman:

That the Howick Local Board:

a) note the workshop records for workshops held on 1, 6, 8, 13, 15, 22 and 27 August 2019.

CARRIED

33 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

7.57 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

In accordance with Clause 8.1.4 of the Auckland Council Local Board Standing Orders, we hereby confirm the correctness of the minutes of the last meeting of the Howick Local Board, held on 16 September, 2019 prior to the next Auckland Council election.

DATE:.........................................................................

CHAIRPERSON:........................................................

CHIEF EXECUTIVE AND/OR NOMINEE:

……………..……………………………………………

Chairperson	David Collings
Deputy Chairperson	Katrina Bungard
Members	Garry Boles
	Jim Donald
	John Spiller
	Mike Turinsky
	Adele White
	Bob Wichman
	Peter Young, JP

Councillor	Sharon Stewart	left 7.28pm
Councillor	Paul Young