Kaipātiki Local Board

OPEN MINUTES

Minutes of a meeting of the Kaipātiki Local Board held in the Kaipātiki Local Board Office, 90 Bentley Avenue, Glenfield on Wednesday, 18 September 2019 at 4.03pm.

present

Chairperson	John Gillon
Deputy Chairperson	Danielle Grant
Members	Paula Gillon
	Ann Hartley, JP
	Kay McIntyre, QSM
	Anne-Elise Smithson
	Adrian Tyler
	Lindsay Waugh

ALSO PRESENT

Councillors	Chris Darby	Until item 14, 7.07pm
	Richard Hills	Until item 14, 7.07pm

IN ATTENDANCE

General Manager Local Board Services

Louise Mason

Kaipātiki Local Board 18 September 2019

1          Welcome

2          Apologies

There were no apologies.

3          Declaration of Interest

There were no declarations of interest.

4          Confirmation of Minutes

Resolution number KT/2019/165

MOVED by Member K McIntyre, seconded by Chairperson J Gillon:

That the Kaipātiki Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 21 August 2019 and ordinary minutes from the Community Forum on Wednesday, 28 August 2019 as true and correct.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6          Acknowledgements

6.1	Member Kay McIntyre and Member Lindsay Waugh
	Louise Mason, General Manager Local Board Services, was in attendance to address the board on departing Members of the Kaipātiki Local Board.
	Resolution number KT/2019/166 MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant: That the Kaipātiki Local Board: a) thank Member Kay McIntyre and Member Lindsay Waugh for their time and years of service they have given to the Kaipātiki Local Board and community and wish them well for the future. CARRIED

7          Petitions

There were no petitions.

8          Deputations

8.1	Companionship & Morning Activities for Seniors (CMA)
	Leah Kermode from CMA was in attendance to address the board in support of this item.
	Resolution number KT/2019/167 MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant: That the Kaipātiki Local Board: a) receive the deputation from Companionship and Morning Activities for Seniors (CMA). b) thank Leah Kermode and Companionship and Morning Activities for Seniors (CMA) for their attendance and presentation. CARRIED

9          Public Forum

9.1

Shepherds to Tui Park coastal boardwalk

Resolution number KT/2019/168 MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant: That the Kaipātiki Local Board: a) receive the public forum item from Stephanie Hay, Lynn Usmani, Anthony Abbot, David Taylor, Julia Masters, Ross McCook, Elizabeth Collins, Nick Kearney, Te Aniwa Tutara and Shannon Leilua. b) thank Stephanie Hay, Lynn Usmani, Anthony Abbot, David Taylor, Julia Masters, Ross McCook, Elizabeth Collins, Nick Kearney, Te Aniwa Tutara and Shannon Leilua for their attendance and presentation. CARRIED

9.2	Kauri Dieback
	Resolution number KT/2019/169 MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant: That the Kaipātiki Local Board: a) receive the public forum item from David Roberts and Peter Dodd from Chatswood and Kauri Point Centennial Park.   b) thank David Roberts and Peter Dodd for their attendance and presentation. CARRIED

9.3	Kauri Road
	Resolution number KT/2019/170 MOVED by Chairperson J Gillon, seconded by Member A Smithson: That the Kaipātiki Local Board: a) receive the public forum item from Fiona MacDonald. b) thank Fiona MacDonald for her attendance and presentation. CARRIED

10        Extraordinary Business

There was no extraordinary business.

11	Notice of Motion - For the investigation of an Auckland Council policy on rainwater collection tanks to promote water conservation and protect the health of Auckland's streams
	Documents titled ‘Business Case Rainwater Harvesting, Auckland’ and ‘Rain Water Policy’ were tabled. A copy of the tabled documents have been placed on the official minutes and are available on the Auckland Council website as a minutes attachment.
	Resolution number KT/2019/171 MOVED by Member A Tyler, seconded by Chairperson J Gillon: That the Kaipātiki Local Board: a) receive the tabled advice from council staff, noting the work currently underway regarding rainwater collection. b) request that Watercare significantly enhance its existing promotion of rainwater collection tanks to all of its customers. c) request council staff provide a briefing in the new term of the local board on rainwater collection. d) note that a standard policy of at least one rainwater collection tank per property would significantly support both Auckland Council’s and the Kaipātiki Local Board’s objectives of improving stream health as stated in: i) Auckland Council’s website under its Wai Ora – Healthy Waterways program: “maintain or improve the quality of freshwater within their region” and “protect freshwater’s ability to support life, ecosystem processes and indigenous species”. ii) And in the Kaipātiki Local Board Plan 2017 Outcome 2 “Cleaner waterways. We want to improve the quality of our freshwater and marine aquatic environment in Kaipātiki”. e) note the tabled letter from Brett Stansfield (Appendix A), Fresh Water Ecologist and consultant for Environmental Impact Assessments Ltd, endorsing rain water collection tanks for the purpose of promoting the health of our fresh water ecology, building water conservation awareness, and reducing pressure on Auckland’s reservoirs. f) note the board’s concern that the metered volumetric fee system operated by Watercare may not be ensuring that strategies which may reduce reliance on mains water supply (like domestic rainwater collection) are prioritised or considered as part of resilience planning for the security of Auckland’s water supply. CARRIED
	Attachments a     18 September 2019 - Kaipātiki Local Board Business Meeting - Business Case: Rainwater Harvesting, Auckland b     18 September 2019 - Kaipātiki Local Board Business Meeting - Rain Water Policy

12	Notice of Motion - For the Renaming of the Lower Section of Kauri Road, Birkenhead
	MOVED by Member A Tyler, seconded by Chairperson J Gillon:  That the Kaipātiki Local Board: a) restate the following resolution passed on 20 March 2019 at Kaipātiki Local Board business meeting (resolution number KT/2019/37): “d)     request a report on the process of formally renaming the southern section of Kauri Road, Birkenhead, due to on-going issues with mail, couriers and visitors getting lost due to confusion with the non-connected northern section of Kauri Road.” b) approve in principle the name “Soldier’s Bay Place” to replace “Kauri Road” for the portion of Kauri Road adjoining Balmain Road, specifically and only affecting Kauri Road properties 86A – 86I, Birkenhead, subject to verification with Mana Whenua, Land Information New Zealand (LINZ), emergency services and NZ Post and subject to confirmation that no legal costs will be incurred by property owners as a result of any name change outlined in clause e). c) request that if “Soldiers Bay Place” is found to be unsuitable, that “Hoia Place” and “Pohowera Place” are investigated for suitability in that order of preference and reported back to the local board. d) note that Balmain Road addressed properties which front on, or are accessed from Kauri Road, should retain their Balmain Road addresses. e) request advice as to whether a name change for the lower part of Kauri Road will result in any cost to any properties affected, including but not limited to legal fees that may be incurred in having to change details of property titles. f) acknowledge Fiona MacDonald of 86E Kauri Road as the liaison for properties 86A-I in this matter. g) note the tabled email in the attachment from Ken White, Senior Advisor, School Network, that Kauri Road properties accessed from Balmain Road are in the Northcote College zone and will continue to be so regardless of any name change.
	Member Lindsay Waugh moved an amendment by way of replacement of clauses b) and c). MOVED by Member L Waugh, seconded by Member K McIntyre: That the Kaipātiki Local Board: b) approve in principle the name “Pohowera Place” to replace “Kauri Road” for the portion of Kauri Road adjoining Balmain Road, specifically and only affecting Kauri Road properties 86A – 86I, Birkenhead, subject to verification with Mana Whenua, Land Information New Zealand (LINZ), emergency services and NZ Post and subject to confirmation that no legal costs will be incurred by property owners as a result of any name change outlined in clause e). c) request that if “Pohowera Place” is found to be unsuitable, that “Hoia Place” is investigated for suitability and reported back to the local board. CARRIED
	The Chairperson put the substantive motion. Resolution number KT/2019/172 MOVED by Member A Tyler, seconded by Chairperson J Gillon:  That the Kaipātiki Local Board: a) restate the following resolution passed on 20 March 2019 at Kaipātiki Local Board business meeting (resolution number KT/2019/37): “d)    request a report on the process of formally renaming the southern section of Kauri Road, Birkenhead, due to on-going issues with mail, couriers and visitors getting lost due to confusion with the non-connected northern section of Kauri Road.” b) approve in principle the name “Pohowera Place” to replace “Kauri Road” for the portion of Kauri Road adjoining Balmain Road, specifically and only affecting Kauri Road properties 86A – 86I, Birkenhead, subject to verification with Mana Whenua, Land Information New Zealand (LINZ), emergency services and NZ Post and subject to confirmation that no legal costs will be incurred by property owners as a result of any name change outlined in clause e). c) request that if “Pohowera Place” is found to be unsuitable, that “Hoia Place” is investigated for suitability and reported back to the local board. d) note that Balmain Road addressed properties which front on, or are accessed from Kauri Road, should retain their Balmain Road addresses. e) request advice as to whether a name change for the lower part of Kauri Road will result in any cost to any properties affected, including but not limited to legal fees that may be incurred in having to change details of property titles. f) acknowledge Fiona MacDonald of 86E Kauri Road as the liaison for properties 86A-I in this matter. g) note the tabled email in the attachment from Ken White, Senior Advisor, School Network, that Kauri Road properties accessed from Balmain Road are in the Northcote College zone and will continue to be so regardless of any name change The substantive motion was declared. CARRIED

13

Shepherds Park to Tui Park coastal boardwalk

Julie Crabb, Principal Project Manager – Park Facilities, was in attendance to address the board in support of this item.

Emails titled ‘Proposed Tui Park to Shepherds Park Walkway email 1 and 2’ from Verne Wilson were tabled’. A copy of the tabled documents has been placed on the official minutes and are available on the Auckland Council website as a minutes attachment.

MOVED by Chairperson J Gillon, seconded by Member A Tyler: 

That the Kaipātiki Local Board:

a) note that the Beach Haven Coastal Connection is envisioned to be a significant recreational route for the Kaipātiki community, providing an integrated connection from Beach Haven Wharf (via Tui Park) to both the Bayview Coastal Walkway and Eskdale Reserve Network, and that the proposed Tui Park to Shepherds Park stage will be a well-planned and future-proofed connection that works with its environment.

b) approve the following options for stage one of the proposed Beach Haven Coastal Connection project to proceed to public consultation:

i) Option 1 – Do nothing.

ii) Option 2 – Shepherds Park - Tui Park Alignment 1 (within budget)

iii) Option 4 - Shepherds Park - Tui Park Alignment 2 (exceeds current budget)

iv) Option 5 (amended from report) - New bridge connections from Shepherds Park to Hellyers Creek Reserve, and from Hellyers Creek Reserve to Kahika Point Reserve (may exceed current budget).

c) request that it is made clear in the consultation material that the renewal of existing tracks on the ”spine link” from Shepherds Park, through Hellyer’s Creek Reserve can be done in addition to any of the proposed options.

d) note that consultation will include Auckland Council's Have Your Say website; Printed forms at local libraries; Signage at Shepherds Park, Tui Park, Hellyers Creek Reserve; Letter drop to local residents; Drop-in event; Kaipātiki Local Board Facebook page, Email to existing database.

e) recommend that projects 24, 25, 42 of the Kaipātiki Connection Network Plan be referred to a future Community Facilities work programme for consideration.

f) table the two emails from Verne Wilson regarding the proposed Tui park to Shepherds Park walkway, dated 5 July and 24 July 2019 respectively.

Member Lindsay Waugh moved an amendment by way of replacement of clauses a) – e) .

That the Kaipātiki Local Board:

a) approve Option 5 for the proposed Shepherds Park to Tui Park coastal boardwalk project (upgrade existing walkways in the coastal Beach Haven area) to proceed to public consultation.

A division was called for, voting on which was as follows:

For Member A Hartley Member K McIntyre Member L Waugh

Against Chairperson J Gillon Member P Gillon Deputy Chairperson D Grant Member A Smithson Member A Tyler

Abstained

The motion was declared lost by 3 votes to 5.

LOST

The Chairperson put the substantive motion.

Resolution number KT/2019/173

MOVED by Chairperson J Gillon, seconded by Member A Tyler:

That the Kaipātiki Local Board:

a) note that the Beach Haven Coastal Connection is envisioned to be a significant recreational route for the Kaipātiki community, providing an integrated connection from Beach Haven Wharf (via Tui Park) to both the Bayview Coastal Walkway and Eskdale Reserve Network, and that the proposed Tui Park to Shepherds Park stage will be a well-planned and future-proofed connection that works with its environment.

b) approve the following options for stage one of the proposed Beach Haven Coastal Connection project to proceed to public consultation:

i) Option 1 – Do nothing.

ii) Option 2 – Shepherds Park - Tui Park Alignment 1 (within budget)

iii) Option 4 - Shepherds Park - Tui Park Alignment 2 (exceeds current budget)

iv) Option 5 (amended from report) - New bridge connections from Shepherds Park to Hellyers Creek Reserve, and from Hellyers Creek Reserve to Kahika Point Reserve (may exceed current budget).

c) request that it is made clear in the consultation material that the renewal of existing tracks on the ”spine link” from Shepherds Park, through Hellyer’s Creek Reserve can be done in addition to any of the proposed options.

d) note that consultation will include Auckland Council's Have Your Say website; Printed forms at local libraries; Signage at Shepherds Park, Tui Park, Hellyers Creek Reserve; Letter drop to local residents; Drop-in event; Kaipātiki Local Board Facebook page, Email to existing database.

e) recommend that projects 24, 25, 42 of the Kaipātiki Connection Network Plan be referred to a future Community Facilities work programme for consideration.

f) table the two emails from Verne Wilson regarding the proposed Tui park to Shepherds Park walkway, dated 5 July and 24 July 2019 respectively.

A division was called for, voting on which was as follows:

For Chairperson J Gillon Member P Gillon Deputy Chairperson D Grant Member A Smithson Member A Tyler

Against Member A Hartley Member K McIntyre Member L Waugh

Abstained

The motion was declared carried by 5 votes to 3.

CARRIED

Attachments

a     18 September 2019 - Kaipātiki Local Board Business Meeting - Proposed Tui Park to Shepherds Park Walkway - Email 1 from Verne Wilson

b     18 September 2019 - Kaipātiki Local Board Business Meeting - Proposed Tui Park to Shepherds Park Walkway - Email 2 from Verne Wilson

14

Kauri Dieback Disease - Local Park Track Mitigation in the Kaipatiki Local Board area

Grant Jennings, Manager - Kauri Dieback and Track Specialist and Lisa Tolich, Biosecurity Team Manager – Kauri Dieback, were in attendance to address the board in support of this item.

Resolution number KT/2019/174

MOVED by Chairperson J Gillon, seconded by Member A Smithson:

That the Kaipātiki Local Board:

a) approve the following proposed mitigation work programme as detailed in Attachment A to the agenda report (Proposed Kauri Dieback Mitigation Work Programme) to protect healthy kauri and prevent kauri dieback spread in the Kaipātiki Local Board area to be funded by the Natural Environment Targeted Rate and Kaipātiki Local Board Local Renewals fund, in conjunction with amendments in clause b):

Park/Reserve Location and Proposed Mitigation Proposal	NETR Funding	Local Renewals Funding	Total Physical Works Funding
1.   Birkenhead War Memorial Option Two Risk Adjusted Programme (RAP) project	$555,132	$43,022	$598,153
2.   Chatswood Reserve  Option Three Risk Adjusted Programme (RAP) project	$3,077,900	$268,505	$3,346,405
3.   Chelsea Heritage Reserve Option Two Risk Adjusted Programme (RAP) project	$91,000	$0	$91,000
4.   Eskdale Reserve Network Option Two Risk Adjusted Programme (RAP) project	$762,908	$800,258	$1,563,167
5.   Fernglen Reserve Option Three Risk Adjusted Programme (RAP) project	$225,000	$0	$225,000
6.   Hadfield Street Reserve Only option – not represented in Attachment A. Minor work to be completed to mitigate against Kauri dieback. Risk Adjusted Programme (RAP) project	$34,583	$0	$34,583
7.   Kauri Glen Reserve & Cecil Eady Reserve Option Two Risk Adjusted Programme (RAP) project	$1,712,982	$161,712	$1,874,693
8.   Kauri Park Option Three Risk Adjusted Programme (RAP) project	$13,833	$0	$13,833
9.   Le Roy’s Bush Reserve  Option Two Risk Adjusted Programme (RAP) project	$839,268	$120,903	$960,172
10. Lynn/Leigh Scenic Reserve Option Three Risk Adjusted Programme (RAP) project	TBC	$0	TBC
11. Muriel Fisher Reserve  Option Three Risk Adjusted Programme (RAP) project	$6,917	$0	$6,917
12. Odin Place Reserve  Only option Risk Adjusted Programme (RAP) project	$6,917	$0	$6,917
13. Rangatira Reserve Option Two Risk Adjusted Programme (RAP) project	$244,573	$158,807	$403,380
14. Soldiers Bay Accessway  Option Two Risk Adjusted Programme (RAP) project	$359,667	$0	$359,667
TOTALS:	TBC	$1,553,207	TBC

b) request the following amendments to the options approved in clause a):

i) Birkenhead War Memorial Park: include closure of track S17.

ii) Chatswood Reserve: include upgrade of track S6.

c) note that budget allocation for all projects in the kauri dieback mitigation work programme are best current estimates, and amendments may be required to the kauri dieback mitigation work programme to accommodate final costs as the year progresses.

d) request that the proposed mitigation work programme as detailed in Attachment A (Proposed Kauri Dieback Mitigation Work Programme) and approved through recommendation a) above is incorporated into the 2019 - 2022 Community Facilities Work Programme.

e) approve all the proposed kauri dieback mitigation projects as listed in recommendation a) above are part of the risk adjusted programme (RAP), as projects that may be delivered in advance of the expected delivery year, if required to meet expected financial expenditure for the 2019/2020 financial year.

f) request the incoming local board consider how they will maintain oversight of the ongoing management of the kauri dieback disease local park track mitigation programme in the Kaipatiki Local Board area.

g) request officers investigate Verran Road Gully Reserve for potential temporary closure to protect kauri.

h) note the balance of renewal funding ($2,569,661) which is offset from the investment of NETR funding will be made available to the local board for allocation through the 2021-24 Community Facilities Work Programme.

CARRIED

Secretarial note: Member Lindsay Waugh requested her opposition to Chatswood Reserve option three under clause a) be noted.

Member Paula Gillon left the meeting at 7.15pm and returned at 7.35pm.

Precedence of Business

Resolution number KT/2019/175

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:

That the Kaipātiki Local Board:

a) agree that Item 31: Kaipātiki Local Grants Round One 2019/2020 grant allocations be accorded precedence at this time.

CARRIED

31

Kaipātiki Local Grants Round One 2019/2020 grant allocations

Marion Davies, Grants and Incentives Manager, was in attendance to address the board in support of this item.

Resolution number KT/2019/176

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:

That the Kaipātiki Local Board:

a) agree to fund, part-fund or decline each application in Kaipātiki Local Grants Round One 2019/2020 listed in the following table:

Application ID	Organisation name	Project	Total granted	Comments (including reasons for decline)
LG2008-101	Birkenhead Bowling Club Incorporated	Towards the cost of resource consent fees to replace the lawn green with an artificial green for the bowling club	$0
LG2008-102	The Salvation Army New Zealand (Fundraising public relations northern)	Towards venue hire for the Christmas fundraising event "Christmas Tree Showcase" at the Netball Centre from 22 November to 8 December 2019.	$3,000
LG2008-103	Scout Association of New Zealand Beach Haven branch	Towards costs for the Beach Haven Scouts to attend the scout jamboree at Mystery Creek, Hamilton from 27 December 2019 to 7 January 2020.	$2,687.50
LG2008-104	Willow Park School	Towards the building of two bike tracks, including a pump track and a skills track for Willow Park School.	$10,000
LG2008-106	Kaipatiki Project Incorporated	Towards administration and delivery costs for the Kaipātiki Stream Care monitoring programme.	$0	Deferred pending further information and advice
LG2008-108	Debra Hampson under the umbrella of Kaipatiki Community Facilities Trust	Towards the restoration of the marble memorial stone and repairing the urn at the Birkenhead Glenfield Cemetery.	$2,000	Recommend apply to regional heritage fund
LG2008-111	Conscious Kids Education Limited	Towards the delivery of a "Junkey Monkey” pop-up playground session in the Kaipatiki Local Board area, including venue hire if the event needs to be indoors, facilitation costs and marketing.	$0.	Lower priority - Limited company.
LG2008-112	Jenny Christianson	Towards tools for mapping, weed control and cordoning of the area for the Kaipātiki creek restoration project. To be paid via reimbursement.	$0	Lower priority - individual
LG2008-114	Special Olympics North Harbour	Towards transport to regular sports training sessions for the year 1 October 2019 to 30 September 2020.	$2,000
LG2008-116	Youthline Auckland Charitable Trust	Towards costs for the Youthline helpline, specifically volunteer training support, supervision and telecommunications	$2,500
LG2008-117	The Northart Society Incoporated	Towards two art classes, “Art for beginners” for adults and “after school art classes” for children at Highbury House from 24 October to 12 December 2019.	$2,348
LG2008-118	Bayview Community Centre Association Incorporated	Towards costs for the "Heart for Youth" programme including facilitator fees, materials, venue hire and vouchers.	$1,850
LG2008-119	Kids Safe With Dogs Charitable Trust	Towards costs for the Kids Safe with Dogs programme in schools in the Kaipatiki area from 4 November 2019 to 17 July 2020.	$1,560
LG2008-121	Conscious Kids Limited	Towards staff and equipment costs for the holiday programmes provided by Conscious Kids from 1 October 2019 to 24 July 2020.	$0	Lower priority - Limited company
LG2008-122	Action Education Incorporated	Towards 15 two hour "Spoken Word" workshops at schools in the local board area between 1 to 31 October 2019.	$4,000
Total			$31,945.50

b) agree to fund, part-fund or decline each application in Kaipātiki Multi-board Round One 2019/2020, listed in Table Two below:

Application ID	Organisation name	Project	Total granted	Comments (including reasons for decline)
MB1920-102	Badminton North Harbour Incorporated	Towards the upgrade of the court surface at Badminton North Harbour.	$10,000
MB1920-103	The ReCreators Limited	Towards the costs for upcycling workshops and to provide educational services in the local board area.	$0
MB1920-104	North Shore Centres of Mutual Aid Incorporated	Towards a proportion of the operational costs, excluding wages, for the centres on the North Shore.	$5,000
MB1920-110	The Korean Society of Auckland Incorporated	Towards the annual event costs for the Korean Day event on 14 March 2020.	$3,000
MB1920-116	CNSST Foundation (Formerly Chinese New Settlers Services Trust)	Towards venue hire and the teacher facilitation fees.	$2,000
MB1920-134	The Yes Disability Resource Centre Services Trust Board	Towards the costs to create a "Disability Youth Advisory Group" for the North Shore, including catering, transport, coordination fees, two events and a training day.	$3,500
MB1920-138	North Shore Womens Centre	Towards wages for a community resource worker and a social work position to support women with high and complex needs at the North Shore Womens Centre.	$4,600
MB1920-139	Epilepsy Association of New Zealand Incorporated	Towards the educator salary, fuel costs and marketing for support services for people living with epilepsy.	$1,800.00
MB1920-141	Royal New Zealand Foundation Of The Blind Incorporated	Towards the purchase of digital talking books for the Blind Foundation library.	$2,500
MB1920-142	Harbour Sport Trust	Towards the transport, toilets, sound, waste management, event photography, temporary fencing and event timing costs to deliver the "Shore to Shore" 2020 event.	$2,500.00
MB1920-147	YMCA North Incorporated	Towards the costs of delivering the "Family Camp" at YMCA Adair which includes staff costs, accommodation, outdoor instruction, gear and catering in November 2019 and February 2020.	$0
MB1920-152	Mika Haka Foundation Charitable Trust	Towards the cost of running the "YES Creative Hub" from 10 October 2019 to 10 October 2020, including rent (studio and office), public liability, utilities, safety officer's salary, and administration.	$0
MB1920-153	The Operating Theatre Trust	Towards free show tickets and free transport to children from low decile schools in the local board area to attend the theatre production "Greedy Cat" by Joy Cowley.	$0
MB1920-159	United North Piha Lifeguard Service Incorporated	Towards the costs of structural engineering, detailed design, project management and consent fees for the North Piha Lifeguard facility replacement project.	$0
MB1920-169	Gymnastics Community Trust	Towards the purchase of landing mats and foam cubes for the foam landing pit.	$10,000
MB1920-170	Environmental Education for Resource Sustainability Trust	Towards the purchase of native plants from Te Whangai Trust and Gulf Trees and courier fees for delivering classroom bins, administration and office expenses for recycling for schools and preschools in the local board area.	$0
Total			$44,900.00

CARRIED

Precedence of Business

Resolution number KT/2019/177

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:

That the Kaipātiki Local Board:

a) agree that Item 16: Birkdale early learning centre and community hall service: future asset investment be accorded precedence at this time.

CARRIED

16	Birkdale early learning centre and community hall service: future asset investment
	Anna Bird, Service and Asset Planner and Kathryn Martin, Manager Programme Development, were in attendance to address the board in support of this item.
	Resolution number KT/2019/178 MOVED by Chairperson J Gillon, seconded by Member A Smithson: That the Kaipātiki Local Board: a) approve changes to the Community Facilities work programme 2020-2022 to support continued service provision by enabling minor renewals at Birkdale Community Hall and Birkdale Kauri Kids: i) reallocate $40,000 from project ‘Birkdale Kauri Kids – renew facility’ (activity 2354) ii) reallocate $60,000 from project ‘Birkdale Community Hall – rebuild facility’ (activity 2140) iii) create a new project in the work programme with the reallocated total budget of $100,000: ‘Birkdale Kauri Kids and Birkdale Community Hall renewals.’ b) note that the minor renewals will enable the buildings to continue providing service for the next 5 years, and that staff will provide advice on long term options though the 2020/2021 work programme process and will include more accurate financial information. c) note that information about early learning and community hall service needs for Birkdale is provided in the agenda report. d) support in principle transferring day-to-day management of Birkdale Community Hall to Birkdale Beach Haven Community Project and request that council staff progress investigation of this option and report back to the local board. CARRIED

Precedence of Business

Resolution number KT/2019/179

MOVED by Chairperson J Gillon, seconded by Member K McIntyre:

That the Kaipātiki Local Board:

a) agree that Item 24: Kaipatiki Local Board and Kaipatiki Community Facilities Partnering Agreement  be accorded precedence at this time.

CARRIED

24	Kaipātiki Local Board and Kaipātiki Community Facilities Trust Partnering Agreement
	Ayr Jones, Specialist Advisor and Peter Burn, Chairperson of Kaipātiki Community Facilities Trust, were in attendance to address the board in support of this item.
	Resolution number KT/2019/180 MOVED by Chairperson J Gillon, seconded by Member L Waugh: That the Kaipātiki Local Board: a) approve the Kaipātiki Local Board and Kaipātiki Community Facilities Trust Partnering Agreement 2019 (refer Attachment A to the agenda report). b) delegate the Kaipātiki Local Board Chairperson authority to sign the Partnering Agreement in clause a) above on behalf of the Kaipātiki Local Board. CARRIED

Precedence of Business

Resolution number KT/2019/181

MOVED by Member L Waugh, seconded by Member K McIntyre:

That the Kaipātiki Local Board:

a) agree that Item 27: Assignment of Lease and approval to transfer assets from Northcote Citizens Centre Management Trust to Kaipatiki Community Facilities Trust be accorded precedence at this time.

CARRIED

27	Assignment of Lease and approval to transfer assets from Northcote Citizens Centre Management Trust to Kaipātiki Community Facilities Trust
	Peter Burn, Chairperson of Kaipātiki Community Facilities Trust was in attendance to address the board in support of this item.
	Resolution number KT/2019/182 MOVED by Member L Waugh, seconded by Member K McIntyre: That the Kaipātiki Local Board: a) approve the assignment of lease from Northcote Citizens Centre Management Trust to Kaipātiki Community Facilities Trust, on the same terms and conditions save for the variation in recommendation c). b) grant landlord approval to transfer Northcote Citizens Centre Management Trust’s assets to Kaipātiki Community Facilities Trust. c) approve a lease variation to include a 12 month early-termination clause in the assigned deed of lease. d) all other terms and conditions to be in accordance with Auckland Council’s Community Occupancy Guidelines 2012 and the Reserves Act 1977. CARRIED

15	Amendments to the Community Facilities 2019/2020 Work Programme regarding projects at Marlborough Park
	Kathryn Martin, Manager Programme Development and Pramod Nair, Planning Lead - Local Board, were in attendance to address the board in support of this item.
	Resolution number KT/2019/183 MOVED by Chairperson J Gillon, seconded by Member A Hartley: That the Kaipātiki Local Board: a) note that the Marlborough Park carpark renewal is not deemed to be urgent based on the condition of the asset, and that to reduce disruption at the park over the summer months, it is proposed that the renewal be postponed to a later year. b) approve the following amendments to the 2019/2020 Community Facilities Work Programme: i) transfer $730,000 to the ‘Marlborough Park Renew - Skate Park and Carpark renewal’ project (SharePoint 2431) from the ‘Marlborough Park – Renew Youth Space’ project (SharePoint 2560) ii) remove the carpark renewal component from project ‘Marlborough Park Renew - Skate Park and Carpark renewal (SharePoint 2431) and reduce the budget of the project by $530,000 ($430,000 in 2019/2020, $100,000 in 2020/2021) noting this amount is available for reallocation within the renewals programme. c) note the verbal update form the Planning Lead – Local Board that there is an additional $71,000 of LDI capex available for reallocation. CARRIED

Adjournment of Meeting

Resolution number KT/2019/184

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:

That the Kaipātiki Local Board:

a) agree to adjourn the meeting at 8.34pm until 9.00pm.

CARRIED

Meeting re-convened

Resolution number KT/2019/185

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:

That the Kaipātiki Local Board:

a) agree to reconvene the meeting at 9.06pm.

CARRIED

Precedence of Business

Resolution number KT/2019/186

MOVED by Chairperson J Gillon, seconded by Member A Tyler:

That the Kaipātiki Local Board:

a) agree that Item 23: Kaipatiki Engagement and Consultation be accorded precedence at this time.

CARRIED

23	Kaipātiki Engagement and Consultation Framework
	Meaghan Fisher, Local Board Engagement Advisor and Eric Perry, Relationship Manger, were in attendance to address the board in support of this item.
	Resolution number KT/2019/187 MOVED by Member P Gillon, seconded by Member A Smithson: That the Kaipātiki Local Board: a) adopt this Framework, as provided as Attachment A, as its values-based guide to consultation and engagement in its area. CARRIED

17	Elliott Reserve playspace renewal – concept approval
	Julie Crabb, Principal Project Manager – Park Facilities, was in attendance to address the board in support of this item.
	Resolution number KT/2019/188 MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant: That the Kaipātiki Local Board: a) approve the concept design for the renewal and relocation of the Elliott Reserve playspace, as provided in Attachment A of the agenda report. b) approve the allocation of $125,792.30 to the Elliott Reserve Playspace renewal (SharePoint ID 2011) freed up from the cancellation of the carpark from the Marlborough Park Renew – Skate Park and Carpark renewal’ (SharePoint 2431). c) request that all entrance signage at Elliott Reserve is renewed to the current standard as part of the Elliott Reserve Playspace renewal (SharePoint ID 2011), and the spelling of the park name is corrected from the existing signage to “Elliott Reserve “ and that the Kaipātiki Local Board logo is included. d) note that construction of the new Elliott Reserve playspace is expected to begin in 2020. CARRIED

18

Lynn Reserve - renew playground and furniture

Resolution number KT/2019/189 MOVED by Deputy Chairperson D Grant, seconded by Member P Gillon: That the Kaipātiki Local Board: a) approve the concept design (option two) for the Lynn Reserve play space renewal as provided in Attachment A. b) approve the allocation of $44,940 to the Lynn Reserve – renew playground and furniture’ (SharePoint ID 2434) freed up from the cancellation of the carpark from the Marlborough Park Renew – Skate Park and Carpark renewal’ (SharePoint 2431). c) allocate $19,570 from the Kaipātiki Local Board’s LDI capex fund to picnic tables ($6,000), and wobbly goals ($9,570), one scooter rack and one bike rack ($4,000) to be installed as part of the Lynn Reserve play space renewal. d) request that staff consider the allocation of Local Discretionary Initiative funding for a BBQ and modern basketball hoop and backboard in Lynn Reserve as a part of the 2020 – 2023 Community Facilities work programme and provide recommendations to the local board. e) request that the Lynn Reserve basketball court is remarked, and the hoggin surface is topped up as per general maintenance. f) note that construction of the new Lynn Reserve playspace is expected to begin in late Summer 2020. CARRIED

19

Portsea Reserve – renew play space and furniture

Resolution number KT/2019/190 MOVED by Chairperson J Gillon, seconded by Member P Gillon: That the Kaipātiki Local Board: a) approve the concept design (option two), for the renewal of the play space at Portsea Reserve (as provided in Attachment A). b) allocate $12,000 of the local board’s LDI capex fund towards providing full coverage shade sails at Portsea Reserve as part of the play space renewal. c) note that construction of the new Portsea Reserve playspace is expected to begin in Summer 2020. d) allocate up to $40,000 of the local board’s LDI capex fund towards installing a perimeter fence around Portsea Reserve, and request the fencing is of a style which provides a physical barrier to the street, similar to Spinella Reserve, but isn’t tall or imposing or creates a visual barrier from the street. e) note that consultation on the inclusion of a fence required in clause d) will require public consultation, however such consultation will have no impact on the delivery of the playspace and furniture renewal. f) request that the results of the consultation referenced in clause e) be reported back to the local board for its consideration. CARRIED

20

Vandeleur Reserve - renew play space and pathways - Concept Design

Resolution number KT/2019/191 MOVED by Member P Gillon, seconded by Member A Hartley: That the Kaipātiki Local Board: a) approve the concept design (option two) for the renewal of the play space and path at Vandeleur Reserve (as provided in Attachment A). b) approve the allocation of $20,000 to ‘Vandeleur Reserve – renew play space and pathways’ (SharePoint ID 2515) freed up from the cancellation of the carpark from the Marlborough Park Renew – Skate Park and Carpark renewal’ (SharePoint 2431). CARRIED

21

Installation of new signage in the Kaipātiki local board area

Resolution number KT/2019/192 MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant: That the Kaipātiki Local Board: a) approve the signage design for the signage programme of works in Attachment A to the agenda report, noting that all recommended signs are listed in the programme summary (included as Attachment B to the agenda report) to allow for easier provision of comments and approval of the work programme, with the following amendments: i) reassess Colonial Corner Reserve as there must be a suitable location for an entrance sign. ii) reassess Zion Hill Reserve Birkenhead Ave entrance, as event signage is not allowed to be placed on site so should be disregarded as a reason to not install an entrance sign. iii) include a sign at the Lambrown Drive entrance to Leiden Reserve. iv) include a sign at the Target Road entrance to Target Reserve. v) include a sign at the boundary of Target Road Primary School and Target Reserve. b) ensure the Kaipātiki Local Board logo is included on all new park entrance signage in the Kaipātiki local board area. c) approve staff to progress with installation of the signage in clause a) above. d) request that the following parks are added to the 2019/20 signage project (Sharepoint ID 2422): a) Aeroview Drive Esplanade Reserve b) Amelia Place Esplanade Reserve c) Arcadia Reserve d) Castleton-Reid Scenic Reserve e) Cobblestone Lane Reserve f) Fisherman's Wharf/Northcote Domain g) Fowler Reserve h) Gold Hole Reserve i) Greenvalley Reserve (both sections) j) Highgrove Reserve k) Kitewao Street Esplanade Reserve l) Locket Reserve m) Nikau Reserve n) Rosie Bolt Reserve o) Trelawny Reserve CARRIED

22

Naming of the greenway in the Northcote redevelopment area

Resolution number KT/2019/193 MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant: That the Kaipātiki Local Board: a) approve that the greenway in Northcote be named ‘Te Ara Awataha’, which is based on the name of the historic stream that flowed through Northcote. b) acknowledges the gift of the name ‘Te Ara Awataha’ from mana whenua to the people of Kaipātiki. c) invite mana whenua to provide a Māori name and narrative for Richardson Place Pocket Park (mono-lingual māori), Cadness Reserve (dual naming) and Cadness Loop Reserve (mono-lingual māori) through inclusion in tranche one, or tranche two if required, of the Kaipātiki Te Kete Rukuruku programme. d) note that specific naming of the new reserve adjacent to Onepoto Primary School and Northcote Intermediate, known as the School edge, will be brought to the local board following the completion of the land purchase and vesting. e) request the local board have the opportunity to provide feedback on the signage and interpretive panels of the greenway in the Northcote redevelopment, and request the Kaipātiki Local Board logo is included. CARRIED

Secretarial note:       item 23 was taken after item 16

                                 item 24 was taken after item 15

25

Approving Reserve Act classifications following public notification

Resolution number KT/2019/194 MOVED by Chairperson J Gillon, seconded by Member A Smithson: That the Kaipātiki Local Board: a) approve the reclassification of the parcels or part parcels of reserve land, pursuant to section 24 (1) of the Reserves Act 1977, as described in Attachments B and C to the agenda report, dated 18 September 2019.  b) approve the declaration and classification of Part Lot 2 DP77223 being 472m^2 of land at Rosie Bolt Reserve as local purpose (community use) reserve, pursuant to section 14(1) of the Reserves Act 1977. c) request staff provide the new local board with options and advice on developing Rosie Bolt Reserve as part of the 2020/21 Community Facilities work programme. CARRIED Secretarial note: Member Lindsay Waugh requested her opposition to clauses b) and c) be noted.

26

Kaipātiki Local Board Draft Urban Ngahere (Forest) Report

Resolution number KT/2019/195 MOVED by Member A Tyler, seconded by Member P Gillon: That the Kaipātiki Local Board: a) approve the draft Kaipātiki Urban Forest (Ngahere) Analysis Report (refer Attachment A to the agenda report).  b) delegate authority through the Chief Executive to the General Manager, Parks Sport and Recreation to make minor changes and amendments to the text and design of the draft Kaipātiki Local Board Urban Ngahere (Forest) Analysis Report that are required before public release. c) note the draft Kaipātiki Urban Forest (Ngahere) Analysis Report will be updated with a chapter describing the change in the ngahere cover when the 2016 ngahere canopy cover data when it becomes available.  CARRIED

Secretarial note:       item 27 was taken after item 24

28

Approval for 5 new road names at the Northcote Development for Stage 3A and 3B

Resolution number KT/2019/196 MOVED by Chairperson J Gillon, seconded by Member A Smithson: That the Kaipātiki Local Board: a) approve names for the following new roads within the Northcote Stage 3A and 3B development, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60329635 and BUN60330591): i) Road 1: Pūtohe Road ii) Road 2: Mahana Road iii) Road 3: Awataha Drive iv) Road 4: Āhuru Road v) Road 5: Tiakina Road    b) request the name ‘Norman King’ be vetted for compliance with the Auckland Council Road Naming guidelines for future consideration for a road name in Northcote. CARRIED

29	Kaipātiki Arts, Community and Events Youth Funding Review 2019
	Resolution number KT/2019/197 MOVED by Member L Waugh, seconded by Member A Tyler: That the Kaipātiki Local Board: a) receive the Kaipātiki Arts, Community and Events Youth Funding Review 2019 (refer Attachment A to the agenda report). CARRIED

30	Auckland Transport Monthly Update
	Resolution number KT/2019/198 MOVED by Member L Waugh, seconded by Member K McIntyre: That the Kaipātiki Local Board: a)      note the Auckland Transport Monthly Update Kaipātiki Local Board September 2019. CARRIED

Secretarial note:       item 31 was taken after item 14

32	Informal local board workshop views on the draft findings of the Animal Management Bylaw 2015 review
	Resolution number KT/2019/199 MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant: That the Kaipātiki Local Board: a) receive this report on informal workshop summary views from local boards on the draft findings of the Animal Management Bylaw 2015 review. CARRIED

33

Temporary arrangements for urgent decisions and staff delegations during the election period

Resolution number KT/2019/200 MOVED by Member L Waugh, seconded by Member K McIntyre: That the Kaipātiki Local Board: a) utilise the board’s existing urgent decision-making process between the final local board business meeting and the commencement of the term of office of new local board members, resolution number KT/2016/161] b) note that from the commencement of the term of office of new local board members until the inaugural meeting of the incoming local board, urgent decision-making will be undertaken by the Chief Executive under existing delegations. c) approve that staff, as a temporary measure, can make business as usual decisions under their existing delegated authority without requiring compliance with the requirement in the current delegation protocols to consult with the nominated portfolio holder (or chairperson where there is no portfolio holder in place), from 22 October 2019, noting that staff will consult with the chairperson following the inaugural meeting until new arrangements are made at the first business meeting in the new term. d) note that existing appointments by the local board to external bodies will cease at the election and new appointments will need to be made by the local board in the new term. CARRIED

34	Kaipātiki Local Board Chairperson's Report
	A report titled ‘Kaipatiki Local Board Chairperson’s Report – John Gillon – September 2019’ was tabled’. A copy of the tabled report has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number KT/2019/201 MOVED by Chairperson J Gillon, seconded by Member A Smithson: That the Kaipātiki Local Board: a) note the chairperson’s report as tabled. b) note the feedback (as per Attachment A) on Plan Change 26 “Clarifying the relationship between the Special Character Areas Overlay and the underlying zone provisions” provided on behalf of the Kaipātiki Local by the Chairperson and Deputy Chairperson. CARRIED
	Attachments a     18 September 2019 - Kaipātiki Local Board Business Meeting - John Gillon Chairperson Report September 2019

35	Members' Reports
	There were no members’ reports provided at this time.

36	Governing Body and Independent Maori Statutory Board Members' Update
	There were no updates provided at this time.

37	Workshop Records - Kaipātiki Local Board - August 2019
	Resolution number KT/2019/202 MOVED by Chairperson J Gillon, seconded by Member A Tyler: That the Kaipātiki Local Board: a)      note the record for the Kaipātiki Local Board workshop held on Wednesday 7 August, Wednesday 14 August and Wednesday 28 August. b)      note the record for the Kaipātiki Local Board workshop held on Wednesday 4 September and Wednesday 11 September 2019 as tabled.   CARRIED
	Attachments a     18 September 2019 - Kaipātiki Local Board Business Meeting - Kaipatiki Local Board Workshop Record - 4 September 2019 b     18 September 2019 - Kaipātiki Local Board Business Meeting - Kaipatiki Local Board Workshop Record - 11 September 2019

38        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

39        Procedural motion to exclude the public

Resolution number KT/2019/203

MOVED by Chairperson J Gillon, seconded by Member P Gillon:

That the Kaipātiki Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       Development of open space land - Richardson Place pocket park

Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities. In particular, the report identifies land the council seeks to acquire for open space purposes. s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). In particular, the report identifies land the council seeks to acquire for open space purposes.	s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

9.43pm            The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

40	Re-admitting the public
	Resolution number KT/2019/205 MOVED by Chairperson J Gillon, seconded by Member A Smithson: That the Kaipātiki Local Board: a) reopen the meeting to public. CARRIED

9.54pm            The public was re-admitted.

restatementS

It was resolved while the public was excluded:

C1	Development of open space land - Richardson Place pocket park
	Resolution number KT/2019/204 h)         confirm that there be no restatement of this confidential report, attachments or resolutions for the development of open space land – Richardson Place pocket place until settlement of the purchase, and only then is the resolution to be restated.

9.55 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

In accordance with Clause 8.1.4 of the Kaipātiki Local Board Standing Orders, we hereby confirm the correctness of the minutes of the last meeting of the Kaipātiki Local Board, held on 18 September 2019 prior to the next Auckland Council election.

DATE:.........................................................................

CHAIRPERSON:........................................................

CHIEF EXECUTIVE AND/OR NOMINEE:

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