Agenda of Māngere-ŌtāhuhuLocal Board

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Māngere-Ōtāhuhu Local Board:

a) confirm the minutes of its ordinary meeting, held on Wednesday, 21 August 2019, as a true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Māngere-Ōtāhuhu Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - New Zealand Police

Ngā tūtohunga / Recommendation/s

That Māngere-Ōtāhuhu Local Board:

a) thank Steve Smith from the New Zealand Police for his presentation and attendance.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum - Manukau Rovers Rugby Club

Te take mō te pūrongo / Purpose of the report

1. Jason Myks, Coaching and Talent Development Manager from CLM Community Sport, Counties Manukau would like to give feedback on the toilet upgrades at Manukau Rovers Rugby Club.

Ngā tūtohunga / Recommendation/s

That Māngere-Ōtāhuhu Local Board:

a) thanks Jason Myks, Coaching and Talent Development Manager from CLM Community Sport, Counties Manukau for his presentation and attendance.

9.2 Public Forum - John Roache - Otahuhu Rugby Club

Te take mō te pūrongo / Purpose of the report

1. John Roache would like to introduce himself and update the board on the Otahuhu Rugby Club and the community Christmas event.

Ngā tūtohunga / Recommendation/s

That Māngere-Ōtāhuhu Local Board:

a) thank John Roache for his presentation and attendance.

9.3 Public Forum - Mere Rangihuna - Condor 7s

Te take mō te pūrongo / Purpose of the report

1. Mere Rangihuna Tournament Manager for Condor 7s would like to introduce herself and speak to the board on the tournament to be held at Kings College.

Ngā tūtohunga / Recommendation/s

That Māngere-Ōtāhuhu Local Board:

a) thank Mere Rangihuna for her presentation and attendance.

9.4 Public Forum - AIGA Energy - Good in the Hood 2019

Te take mō te pūrongo / Purpose of the report

1. Marshal Walia from AIGA Energy would like to introduce himself and update the board on Good in the Hood 2019.

Ngā tūtohunga / Recommendation/s

That Māngere-Ōtāhuhu Local Board:

a) thank Marshal Walia for his presentation and attendance.

9.5 Public Forum - Manukau Beautification Charitable Trust

Te take mō te pūrongo / Purpose of the report

1. Dawn Edwards and Barbara Carney from the Manukau Beautification Charitable Trust would like to present to the board on the work of the trust.

Ngā tūtohunga / Recommendation/s

That Māngere-Ōtāhuhu Local Board:

a) thank Dawn Edwards and Barbara Carney for their presentation and attendance.

Attachments

a Manukau Beautification Charitable Trust 2018/19 presentation.................. 209

9.6 Public Forum - Auckland Airport He Tangata Grants - 2019 Recipients

Te take mō te pūrongo / Purpose of the report

1. Justis Kamu from Auckland Airport He Tangata Grants would like to update the board on the recipients of the 2019 grants.

Ngā tūtohunga / Recommendation/s

That Māngere-Ōtāhuhu Local Board:

a) thank Justis Kamu from Auckland Airport He Tangata Grants for his presentation and attendance.

9.7 Public Forum - Papatūānuku Kōkiri Marae

Te take mō te pūrongo / Purpose of the report

1. Valerie Teraitua from the Papatūānuku Kōkiri Marae would like to introduce herself and update the board on the lease application for Papatūānuku Kōkiri Marae.

Ngā tūtohunga / Recommendation/s

That Māngere-Ōtāhuhu Local Board:

a) thank Valerie Teraitua for her presentation and attendance.

9.8 Public Forum - Jasvin Park Residents Society Favona

Te take mō te pūrongo / Purpose of the report

1. Prasad Joshi Chairperson and Manish Kumar Secretary of the Jasvin Park Residents Society Favona would like to introduce themselves and raise safety concerns around Boggust Park boundary and their adjoining properties. The critical boundaries are Bukem Place and Toutouwai Lane.

Ngā tūtohunga / Recommendation/s

That Māngere-Ōtāhuhu Local Board:

a) thank Prasad Joshi and Manish Kumar for their presentation and attendance.

Attachments

a Letter from Jasvin Park Residents Society Favona..................................... 239

9.9 Public Forum - BestStart Mangere East Child Care Centre - Community Hub

Te take mō te pūrongo / Purpose of the report

1. Kim Kendrick from BestStart would like to in introduce herself and discuss their plan to provide a community hub at BestStart Mangere East child care centre.

Ngā tūtohunga / Recommendation/s

That Māngere-Ōtāhuhu Local Board:

a) thank Kim Kendrick for her presentation and attendance.

Attachments

a BestStart Mangere East Community Hub Vision......................................... 241

9.10 Public Forum - Joseph Kalolo

Te take mō te pūrongo / Purpose of the report

1. Joseph Kalolo would like to introduce himself and the work his is doing through digital transformation in technology and business.

Ngā tūtohunga / Recommendation/s

That Māngere-Ōtāhuhu Local Board:

a) thank Joseph Kalolo for his presentation and attendance.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Organisation	Lead	Alternate
Community Impact Forum for Kohuora Corrections Facility	Makalita Kolo	Lemauga Lydia Sosene
Mangere Bridge BID	Tauanu’u Nick Bakulich	Lemauga Lydia Sosene
Mangere Town Centre BID	Tafafuna’i Tasi Lauese	Makalita Kolo
Mangere East Village BID	Tauanu’u Nick Bakulich	Togiatolu Walter Togiamua
Otahuhu Business Association	Christine O’Brien	Makalita Kolo
South Harbour Business Association BID	Carrol Elliott	Makalita Kolo
Auckland Airport Community Trust for Aircraft Noise Community Consultative Group	Tauanu’u Nick Bakulich	Tafafuna’i Tasi Lauese
Tamaki Estuary Environmental Forum	Carrol Elliott	Togiatolu Walter Togiamua
Youth Connections South Local Governance Group (3 members)	Christine O’Brien, Makalita Kolo, Lemauga Lydia Sosene	Tauanu’u Nick Bakulich (appointed 15 March 2017)
Maori input into local board decision-making political steering group (1 lead, 1 alternate)	Togiatolu Walter Togiamua	Lemauga Lydia Sosene
Te Pukaki Tapu O Poutukeka Historic Reserve & Associated Lands Co-Management Committee	Togiatolu Walter Togiamua	Lemauga Lydia Sosene
Ambury Park Centre	Christine O’Brien	Lemauga Lydia Sosene
Mangere Mountain Education Trust	Lemauga Lydia Sosene	Togiatolu Walter Togiamua
Local Government New Zealand Zone One Committee	Carrol Elliott (appointed 21 March 2018)
Local Board Leads
Infrastructure and Environmental Services lead	Carrol Elliott	Lemauga Lydia Sosene
Arts, Community and Events lead	Tafafuna’i Tasi Lauese	Togiatolu Walter Togiamua/ Christine O’Brien
Parks, Sport and Recreation lead and Community Facilities	Tauanu’u Nick Bakulich	Togiatolu Walter Togiamua/ Tafafuna’i Tasi Lauese
Libraries and Information Services lead	Christine O’Brien	Togiatolu Walter Togiamua/ Makalita Kolo
Local planning and heritage lead – includes responding to resource consent applications on behalf of board	Togiatolu Walter Togiamua (Planning) Carrol Elliott (Heritage)	Lemauga Lydia Sosene
Transport lead	Lemauga Lydia Sosene	Carrol Elliott/ Makalita Kolo
Economic development lead	Christine O’Brien	Togiatolu Walter Togiamua
The Southern Initiative Joint Steering Group	Lemauga Lydia Sosene	Togiatolu Walter Togiamua (appointed 17 May 2017)
Liquor Licence Hearings – Delegation to represent	Tauanu’u Nick Bakulich (appointed 17 May 2017)
Manukau Harbour Forum	Carrol Elliott (appointed 19 April 2017)	Togiatolu Water Togiamua (appointed 19 April 2017)

No.	Title	Page
a ⇩	Chairpersons Report	17

Māngere-Ōtāhuhu Local Board

18 September 2019

Auckland Transport September 2019 update Report

File No.: CP2019/16986

Te take mō te pūrongo

Purpose of the report

1. To provide an update to the Māngere-Ōtāhuhu Local Board on transport related matters in their area, including the Local Board Transport Capital Fund (LBTCF).

Whakarāpopototanga matua

Executive summary

2. A decision is not required this month and as this report is the final report of this electoral term it provides an opportunity to highlight transport achievements in the Māngere-Ōtāhuhu Local Board area.

3. The report contains information about the following:

· The wider context involving a summary of the strategic projects delivered in the Māngere-Ōtāhuhu Local Board area in this electoral term.

· A final update on the Local Board Transport Capital Fund (LBTCF) including projects investigated and project delivered.

· A summary of Auckland Transport support for board advocacy initiatives.

4. This report provides a summary of the Māngere-Ōtāhuhu Local Board’s transport success this term especially the delivery of approximately $ 8 million of new transport works that directly support the local board’s plan including delivering capital projects in Māngere Bridge, Māngere Town Centre, Māngere East and Ōtāhuhu.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) receive the Auckland Transport September 2019 update report.

Horopaki

Context

5. Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. Auckland Transport reports on a monthly basis to local boards, as set out in the Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.

6. Auckland Transport continues to deliver a number of strategic projects in Māngere-Ōtāhuhu, discussed below.

Auckland Vision Zero

7. In 2018, 58 people died and 595 were seriously injured using Auckland’s transport network. Vision Zero is a paradigm shift in thinking about transport safety, it mandates that no death or serious injury on our transport network is acceptable.

8. Achieving this shift requires prioritising people’s safety over other benefits. Assuring the safety of all transport users in Auckland is vital to meeting the objectives of the Auckland Plan 2050, the Government Policy Statement and the soon to be released National Road Safety Strategy 2030.

9. Auckland currently has a commitment to a 60% reduction in road crash deaths and serious injuries by 2027 (from a 2017 baseline), reducing annual deaths to 25, and annual serious injuries to 325. Auckland Transport is the lead agency responsible for delivery of these objectives as part of the Vision Zero Strategy.

10. Implementing the strategy will be integral to achieving these objectives. It will require transformational shifts in policy and practice within Auckland Transport and across all of its partnerships and stakeholder relationships.

Airport to Botany Rapid Transport Network (RTN)

11. In this electoral term, Auckland Council and Auckland Transport started working strategically to create a Rapid Transport Network linking the Airport and Botany. The plan is that Central Rail Link, AMETI-Eastern Busway, and Airport to Botany and electrification to Pukekohe all finish at roughly the same time creating a skeleton of the Rapid Transit Networks able to move people efficiently north/south and east/west.

12. From Māngere-Ōtāhuhu’s perspective, key projects are New Zealand Transport Agency’s Rail to the Airport and the Airport to Botany RTN both of which have progressed significantly in this electoral term.

Figure 1: Airport to Botany Rapid Transit Network

13. Planning for the Airport-to-Botany RTN has started and is advancing rapidly. Already the Māngere-Ōtāhuhu area is seeing the benefits with small local walking and cycling improvements and the re-development of Puhinui Station, which will serve as a hub for east-west connectivity.

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Transport Capital Fund

14. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. Projects must also:

· Be safe

· Not impede network efficiency

· Be in the road corridor - although projects running through parks may be considered if they support a transport outcome.

15. The fund is designed to allow local boards to build transport focused local improvements in their areas.

16. In this electoral term, the local board had $2.6 million of LBTCF to spend. The Māngere-Ōtāhuhu Local Board successfully utilised all of its available LBTCF.

17. The following projects were authorised using the LBTC:

· Widening Bader Drive in front of the Māngere Cosmopolitan Club. The stretch of Bader Drive outside the Cosmopolitan Club is now wider, removing the congestion created by slipping two lanes into one at this point.

· Building a new roundabout at the intersection of Bader Drive and Idlewild Road. The Local Board has funded construction of a new single lane roundabout at the intersection of Bader Drive and Idlewild Road. The aim is to allow people to more easily get into and out of Idlewild Road. The design of the roundabout also maximises pedestrian safety crossing the intersection.

Figure 2: Bader Drive and Idlewild Road Intersection

· Building a new walking and cycling pathway through Ashgrove Reserve. The local board has funded construction of a fully lit 3m wide shared path from Ashgrove Road to Mascot Ave with marker posts, lights, re-fencing the reserve’s boundary fences and a speed table at the Ashgrove Road entrance. This project links people living in Ashgrove Road with MāngereTown Centre and extends Future Street’s network of safer routes.

Figure 3: Ashgrove Reserve Walking and Cycling Path

· Boggust Park walking and cycling path. The LBTCF is supporting delivery of walking and cycling pathways in Boggust Park. The red line in Fig 4 (below) shows the route. This project meets the board objective of providing safer access and more walking options for local people contributing to the local board’s Greenways Plan and to overall walking and cycling connectivity in the local area by providing a safe off road route between Bukem Place and Otago Place. Both of which are discussed in the Local Board Plan.

Figure 4: Walking and Cycling Route in Boggust Park

· Walking and Cycling Improvements in Mangere East. Working together, Auckland Council and Auckland Transport are ready to deliver more than $1 million worth of work in this area that will:

o Provide an off-road, walking and cycling link between Buckland Road and Hain Avenue.

o Upgraded footpaths on Yates Avenue

o Upgraded footpath from Yates Ave to Massey Homestead.

Community Safety Fund

18. The Community Safety Fund is an allocation of $20 million distributed across all local board for local road safety projects. The fund is split between local board areas based on the number of death and serious injury crashes in that area. Māngere-Ōtāhuhu Local Board’s budget is $1.1 million.

19. The Māngere-Ōtāhuhu Local Board used this fund to support the upgrade of Ōtāhuhu Town Centre. The Community Safety Fund supports this project by delivering safety work in the area and the board enabled investment re-allocation to deliver more and better upgrades in the town centre.

Mangere Bridge Safer Community

20. Auckland Transport is delivering a new road safety initiative that concentrates road safety funding in certain areas. Last month it was report that Mangere Bridge will receive funding and work will start early next year. The project involves a commitment of approximately $5 million. Details of the project are available on the Auckland Transport website: https://at.govt.nz/driving-parking/road-safety/safer-communities-programme/mangere-bridge/

Future Streets activation activities

21. Future Streets is a key local board advocacy issue and Auckland Transport supported it throughout this term and delivered the following activations in Māngere over the last three years:

• Twenty community events, including Christmas in the Carpark, Ladies Night Ride/Rave, World Car-Free Days, pit-stops and Lady’s Cycle Nights

• Twenty-eight bike training sessions, including Adults Learn to Ride, On road riding, Bike Maintenance, Refugee Cycle Training, and Kids Learn to Ride

• Twelve guided and themed rides around local cycle routes

• Five events and training sessions

• Worked with community to develop and distribute a walking and cycling map.

22. The activations were delivered in partnership with the local community. This programme demonstrates the commitment that Auckland Transport has had to supporting Future Streets. In the future we are aiming grow local capacity and encourage community groups to take greater leadership in driving this programme.

Local board advocacy

23. This section provides a regular report about how Auckland Transport is supporting the Māngere-Ōtāhuhu’s Advocacy Initiatives. The board’s Advocacy Initiatives are recorded in its Local Board Plan. In this month’s report, the board’s Advocacy Initiatives from the 2016-19 term have been recorded in the table below:

Table 3: Advocacy Initiative Status

A well-connected area, part of a great, affordable public transport network that makes it easy for all to move around.	Deliver projects with the governing body and Auckland Transport including: Improving street connections between the Ōtāhuhu bus/train station and town centre. Upgrading the street environment around Māngere East shopping area and community facilities. Completing the Māngere town centre bus station upgrade. Support walking and cycling connections around popular parks like Walter Massey and Māngere Town Centre.	In this term Auckland Transport has supported this initiative by: · The Otahuhu Upgrade is being managed by Auckland Council but delivered by Auckland Transport. · Auckland Transport and Council developed a plan for Māngere East and are delivering projects in this area that meet this goal. · The MāngereTown Centre Bus Station is finished. · A pathway through Ashgrove Reserve is confirmed and is funded from the LBTCF to improve off-road walking and cycling opportunities in Māngere.
Attractive, accessible and safe cycle ways and walkways.	Champion and support the Ōtāhuhu Portage route project to open the area for recreation, walking and cycling.	An advocacy issue that Auckland Transport can help support but cannot lead.
	Implement Norana path walkway and fund priority Local Paths projects.	An advocacy issue that Auckland Transport can help support but cannot lead.
	Continue supporting Te Ara Mua-Future Streets and identify options to increase use of cycle ways and walkways.	· Auckland Transport’s Community Safety Team is still working in the area-supporting local groups to deliver events and programmes that promote walking and cycling in this area. · Auckland Transport is delivering a pathway through Ashgrove Reserve linking people with Future Streets area.
	Partner with Te Wānanga o Aotearoa to use digital technology to popularise and increase use of new paths.	A local board project.
Safe, attractive and well-maintained streets for all.	Develop and deliver improvements to Bader Drive, e.g. a roundabout at the Idlewild Road intersection and road widening near Māngere town centre.	Auckland Transport has delivered these projects

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24. Any impacts with other Council groups within this report were discussed earlier in the report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25. Local board impacts and views are recorded in the body of the report if relevant to a project or issue.

Tauākī whakaaweawe Māori

Māori impact statement

26. In this reporting period, no local board project required iwi engagement.

Ngā ritenga ā-pūtea

Financial implications

27. This report does not have a financial impact.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28. The proposed decision to receive the report has no risks. Auckland Transport has risk management strategies in place for all of its projects

Ngā koringa ā-muri

Next steps

29. Auckland Transport will provide an update report to the local board in the new electoral term.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Ben Stallworthy – Elected Member Relationship Manager

Authorisers

Jonathan Anyon – Elected Member Team Manager

Carol McKenzie-Rex - Relationship Manager Mangere-Otahuhu and Otara-Papatoetoe Local Boards

Māngere-Ōtāhuhu Local Board

18 September 2019

Local Board Transport Capital Fund Decisions

File No.: CP2019/16987

Te take mō te pūrongo

Purpose of the report

1. The purpose of this report is to support decision-making about Māngere-Ōtāhuhu Local Board’s Local Board Transport Capital Fund (LBTCF).

Whakarāpopototanga matua

Executive summary

2. Auckland Transport manages the LBTCF on behalf of the Māngere-Ōtāhuhu Local Board. On an as required basis, Auckland Transport reports on progress, provides advice and supports decision-making.

3. This month a LBTCF decision is required. Auckland Council has a local board sponsored programme of work in Walter Massey Park. The aim being to deliver paths through the park as part of the local board’s ‘greenways’ plan, providing a safe off-road walking and cycling link between Buckland Road and Hain Avenue.

4. The options were workshopped on 4 September 2019 and this report records the options discussed and provides the opportunity for the Māngere-Ōtāhuhu Local Board to progress a preferred option through decision-making.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) authorise Auckland Transport to spend the remainder of the Māngere-Ōtāhuhu Local Board’s Transport Capital Fund (approximately $220,000) combined with funds allocated to the ‘Pedestrian Improvements in Māngere East’ project that is within Walter Massey Park (approximately $125,000) to deliver paths/greenway routes that will provide a safe off-road walking and cycling link between Buckland Road and Hain Avenue.

Horopaki

Context

5. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. Projects must also:

· Be safe.

· Not impede network efficiency.

· Be in the road corridor, although projects running through parks may be considered if they support a transport outcome.

6. The following table provides an overall summary of the current LBTCF position.

Table 1: Māngere-Ōtāhuhu Local Board Transport Capital Fund Summary

7. The Māngere-Ōtāhuhu Local Board has committed LBTCF to deliver four projects so far this term:

· Widening Bader Drive in front of the Cosmopolitan Club

· Building a new roundabout at the intersection of Bader Drive and Idlewild Roads

· Constructing a new, safe, well-lit walking and cycling path through Ashgrove Reserve

· Building a short section of walking and cycling path through Boggust Park.

Tātaritanga me ngā tohutohu

Analysis and advice

8. Over time, working with Auckland Transport and Auckland Council officers the Māngere-Ōtāhuhu Local Board identified a range of reasonably practicable options for it to achieve its transport objectives. The project discussed in this report has a history of being investigated previously but was put ‘on hold’ while the local board discussed a large Council funded project in Māngere-East.

9. Auckland Transport and Auckland Council officers have continued to work together and support the local board to assess options and identify new projects. During this process, it was identified that Walter Massey Park plans involved creation of a new walking and cycling pathway. The path would be a greenways route.

10. Auckland Transport’s advice is that this project directly delivers on policy direction in the Local Board Plan. The plan states the local board’s desire to improve its parks and reserve mentioning Walter Massey Park specifically in the following key initiatives:

“Support walking and cycling connections around popular parks like Walter Massey and Māngere Town Centre.”.

“Fund the development of concept plans for Walter Massey and Māngere Centre parks.”

11. The local board plan also makes the following statement:

“We (Māngere-Ōtāhuhu Local Board) will advocate for joined-up investment from the council and its council-controlled organisations in Māngere East to create a hub for communities and businesses.”

12. This project meets this objective by providing safer access and more walking options for local people in Māngere East and is a demonstration of Council and its Council Controlled Organisations working together. Furthermore, it contributes to the local board’s Greenways plan and to the overall walking and cycling connectivity in the local area by providing a safe off-road route between Buckland Road and Hain Avenue.

13. The estimate of cost from Auckland Council is a contractor’s quote so is likely to be accurate and Auckland Council has developed the plan with the local board meaning that options have been analysed appropriately and considered by members. Based on this history Auckland Transport recommends authorising construction and transferring money from LBTCF to Auckland Council Community Facilities immediately rather than progressing through the normal LBTCF process.

14. If the local board chooses to support this project then:

· The remainder of the board’s LBTCF (approximately $220,000) would be transferred to Auckland Council

· The money allocated to work in the north west corner of Massey Park (approximately $125,000) would also be transferred to Auckland Council.

15. This would provide a total of $345,000 which when added to Auckland Council’s budget provides approximately $800,000 and would allow the team from Community Facilities to deliver a pathway around the southern western sides of the park. Shown in red and orange in Figure 1 (below).

16. Depending on the final design, a further pathway running parallel with the driveway (shown by the blue line) may be built, but this needs approval of the budgets before it can be confirmed. If the local board accepts this recommendation, Auckland Council Community Facilities will report with a final design before construction starts.

Figure 1 – Proposed Pathway through Walter Massey Park

Key

Red – Proposed 3m wide pathway.

Orange – Proposed 1.8m wide pathway

Blue – Pathway under consideration

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17. The issues discussed in this report were workshopped with the Māngere-Ōtāhuhu Local Board on a number of occasions, most recently on 4 September 2019.

Tauākī whakaaweawe Māori

Māori impact statement

18. Study of the options indicates that there are no significant impacts to land or a body of water, so iwi consultation has not been conducted at this time. Projects that continue will be reviewed again, and if specialist staff advise iwi consultation, this will occur and any iwi concerns, advice, input and suggestions will be considered for incorporation into the project.

Ngā ritenga ā-pūtea

Financial implications

19. The financial implications of the draft recommendations are a commitment of an estimated $345,000 of the LBTCF to support the work in Walter Massey Park proposed by Auckland Council Community Facilities.

20. This is a significant commitment and will use the remainder of the local board’s transport funding. The project has a thorough history of consideration and discussion by the local board and meets objectives of the Māngere-Ōtāhuhu Local Board Plan.

21. With this commitment, the local board will have used all of its available LBTCF.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

22. Construction always involves an element of risk and there are fluctuations in the cost of contractors, materials and even the weather, all of which can increase the cost or time required for construction.

Ngā koringa ā-muri

Next steps

23. If the recommendation is approved, Auckland Transport will immediately start work to fulfil the request. Auckland Transport will report on progress monthly after the elections.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Ben Stallworthy – Elected Member Relationship Manager

Authorisers

Jonathan Anyon – Elected Member Team Manager

Carol McKenzie-Rex - Relationship Manager Mangere-Otahuhu and Otara-Papatoetoe Local Boards

Māngere-Ōtāhuhu Local Board

18 September 2019

Māngere-Ōtāhuhu Local Board Grant and Multi-Board Round One 2019/2020 grant allocations

File No.: CP2019/15370

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline applications received for Māngere-Ōtāhuhu Local Grants Round One and Multi-Board Local Grants Round One 2019/2020.

Whakarāpopototanga matua

Executive summary

2. The Māngere-Ōtāhuhu Local Board adopted the Māngere-Ōtāhuhu Local Board Grants Programme 2019/2020 on 18 April 2019 see attachment A (MO/2019/96). The document sets application guidelines for contestable community grants submitted to the local board.

3. This report presents applications received in Māngere-Ōtāhuhu Local Grants Round One and Multi-Board Round One 2019/2020 (see Attachment B and C).

4. The Māngere-Ōtāhuhu Local Board has set a total community grants budget of $202,000 for the 2019/2020 financial year.

5. Thirty-one applications were received for Māngere-Ōtāhuhu Local Board Grant Round One 2019/2020, and 13 applications were received for Māngere-Ōtāhuhu Multi-Board Grant Round One requesting a total of $279,639.12.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) agree to fund, part-fund or decline each application in Māngere-Ōtāhuhu Local Grants Round One 2019/2020 listed in Table One.

Table One: Māngere-Ōtāhuhu Local Grant Round One 2019/2020 grant applications:

Application ID	Organisation	Focus	Requesting funding for	Amount requested
LG2009-103	Mountains to Sea Conservation Trust - Experiencing Marine Reserves	Community	Towards costs for the De La Salle College kaitiaki programme, including administration, travel, marine gear, health and safety checks.	$3,250.00
LG2009-106	Julia Aloalii	Arts and culture	Towards travel costs to China for university study.	$1,000.00
LG2009-109	TOA Pacific Incorporated	Events	Towards the "International Day of Older People" celebration costs, including venue hire, lunch, disc jockey, party supplies and bottled water.	$2,258.00
LG2009-111	Louisa Teinaki Marsters	Sport and recreation	Towards touch rugby costs, including advertising, sports carry bags and touch rugby balls.	$1,000.00
LG2009-113	South Auckland Seniors and Youth Association Incorporated	Community	Towards costs of the seniors Christmas trip to the Hamilton gardens, including bus hire, camera, presents and refreshments.	$2,400.00
LG2009-114	Pila Tomu Exercise	Community	Towards facilitator costs for the "Pila Tomu” exercise programme at the Mangere Town Centre.	$3,600.00
LG2009-116	Mangere Town Centre	Community	Towards evening market costs, including entertainment, vouchers, media and promotions.	$5,000.00
LG2009-117	ares artifex Limited	Arts and culture	Towards costs to paint a mural on Great South Road, including paint, administration, brushes, printing, transport and artist fees.	$6,000.00
LG2009-119	Jah Tana under the umbrella of Maori Women’s Welfare League	Arts and culture	Towards costs for the “Otahuhu Town Revamp” project, including paint, administration, brushes, printing, transport and artist fees.	$2,000.00
LG2009-120	New Zealand Ethnic Women Incorporated trading as New Zealand Ethnic Women's Trust	Community	Towards sewing class costs, including sewing tutor and co-ordinator fees, venue hire, transport, sewing crafts, materials and supplies.	$18,800.00
LG2009-121	Jasreen Sikka	Arts and culture	Towards costs of the "Turbans Up" event, including venue hire, photographer and facilitator fees.	$1,000.00
LG2009-122	Jasreen Sikka	Arts and culture	Towards costs for the "Global Buddha" event, including venue hire, photographer and facilitator fees.	$1,000.00
LG2009-123	James Dunlop Textiles	Community	Towards costs for a community garden, including rat bait, rat traps, bait stations, soil, compost, planter beds and plants.	$2,000.00
LG2009-124	Life Education Trust Counties Manukau	Community	Towards a contribution to costs for the life education programme in schools, including educational resources, insurance, salary and professional development.	$20,000.00
LG2009-125	Auckland Basketball Services Limited	Sport and recreation	Towards basketball coaching costs for junior basketball in Mangere-Otahuhu.	$5,000.00
LG2009-126	Pasifika Aotearoa Women's Sports Incorporated	Sport and recreation	Towards sports training and workshop costs, including venue hire, sports equipment, t-shirt’s, facilitator fees and prizes.	$10,000.00
LG2009-127	Mangere Pathfinders Club	Community	Towards costs for the pathfinder programme for children, including crayons, felt pens, paper, volleyballs and rugby balls.	$1,000.00
LG2009-131	William Howse	Historic Heritage	Towards restoration costs of the Shenstone Cottage, including weatherboards, timber, corrugated roofing, hardware, nails and paint.	$1,000.00
LG2009-133	Northern Dance Network Incorporated	Arts and culture	Towards costs for the "YouDance Youth Festival South" including venue hire, marketing, printing, videographer, photographer and stage manager fees.	$3,500.00
LG2009-134	Counties Manukau Sports Foundation	Sport and recreation	Towards costs of the "Hauora Hakinakina - Wellbeing through Sport" programme, including venue hire, bin and toilet hire, trophies, prizes, refreshments, photography, coaches, a Maori Warden donation and St Johns ambulance.	$25,830.00
LG2009-136	The Scout Association of New Zealand	Community	Towards a contribution to staff salaries from 14 October 2019 to 14 October 2020.	$5,000.00
LG2009-137	Mapura Studios Division of Panacea Art Charitable Trust	Arts and culture	Towards wages for a therapist and art facilitator from 15 October 2019 to 9 April 2020.	$4,580.00
LG2009-138	Onehunga Samoan Seventh-Day Adventist under the umbrella of North New Zealand Conference of the Seventh-day Adventist Church	Community	Towards costs for the "Fit Aiga Family” programme, including venue hire, prizes, exercise co-ordinator and health and wellbeing facilitator fees.	$8,000.00
LG2009-139	Otahuhu Softball Club Incorporated.	Sport and recreation	Towards costs for the upgrade of the “Turface, softball granite” and artificial turf in Sturgess Park.	$65,874.85
LG2009-141	Youthline Auckland Charitable Trust	Community	Towards Marae e Noho costs, including venue hire, catering and facilitator fees.	$5,000.00
LG2009-143	Mani Tapuai under the umbrella of Maori Women’s Welfare League	Arts and culture	Towards costs for the “Otahuhu Town Revamp” green wall project including paint, administration, brushes, printing, transport and artist fees.	$2,000.00
LG2009-144	Hannah Sirkia	Arts and culture	Towards costs for the “Otahuhu Town Revamp” green wall project, including paint, administration, brushes, printing, transport and artist fees.	$2,000.00
LG2009-146	Shiloh Creative Life Centre Charitable Trust	Community	Towards costs for the “back to basics” family programme, including food, venue hire, gardening supplies, cooking work books and folders.	$17,676.00
LG2009-147	Madeleine Gifford	Arts and culture	Towards artist fees for the “Nectar” exhibition at the Mangere Arts Centre.	$2,000.00
LG2009-148	Kim Barrable under the umbrella of the Maori women’s welfare league	Arts and culture	Towards costs of the “Otahuhu Town Revamp” project, including paint, administration, brushes, printing, transport and artist fees.	$2,000.00
LG2009-150	Tom Tai Malo under the umbrella of the Mangere Baptist Church	Sport and recreation	Towards costs of the “Tom Tai Malo” exercise programme, including venue hire, equipment, advertising and fitness instructor fees.	$3,500.00
Total				$233,268.85

That the Māngere-Ōtāhuhu Local Board:

b) agree to fund, part-fund or decline each application in Māngere-Ōtāhuhu Local Multi Board Grants Round One 2019/2020 listed in Table One.

Table One: Māngere-Ōtāhuhu Multi Board Round One 2019/2020 grant applications:

Application ID	Organisation	Focus	Requesting funding for	Amount requested
MB1920-107	BTC Boxing Community Health and Wellbeing	Community	Retrospective costs for a refurbished boxing facility and equipment in Mangere.	$1,000.00
MB1920-110	The Korean Society of Auckland Incorporated	Events	Towards the annual event costs for the Korean Day event on 14 March 2020.	$300.00
MB1920-115	Manukau Orchestral Society Incorporated	Arts and culture	Towards the wages of mentors and a soloist to rehearse and deliver a concert.	$723.00
MB1920-118	Chinese New Settlers Services Trust Foundation, formerly known as Chinese New Settlers Services Trust	Community	Towards "A Brighter Future for You” project costs including venue hire, tablet and teaching costs.	$3,000.00
MB1920-123	Connect the Dots	Arts and culture	Towards costs of the "Make Moments" art workshops, tutor fee, printing of postcards, art materials.	$2,887.58
MB1920-133	Auckland Kids Achievement Trust	Community	Towards wages for the “Kiwi Can” leaders in schools.	$5,000.00
MB1920-152	Mika Haka Foundation Charitable Trust	Community	Towards the costs for the "YES Creative Hub", including rent, public liability insurance, utilities, safety officer's salary and administration.	$4,897.00
MB1920-153	The Operating Theatre Trust	Arts and culture	Towards 2,000 show tickets and transport for school children to attend the theatre production "Greedy Cat" by Joy Cowley.	$3,103.55
MB1920-155	YMCA North	Sport and recreation	Towards a contribution for costs of the “Counties Manukau Intermediate Sports Camps” including catering, accommodation, salaries, volunteer donations, St Johns ambulance, medals, trophies and sports equipment.	$10,000.00
MB1920-164	Counties Manukau Sports Foundation	Sport and recreation	Towards catering, venue hire, event coordinator, decorations and printing costs to host the “2019 Counties Manukau Sporting Excellence Awards."	$3,000.00
MB1920-170	Environmental Education for Resource Sustainability Trust	Environment	Towards costs of the “Paper for Trees” programme in schools, including native plants, classroom bins, administration and office expenses.	$7,125.81
MB1920-173	Body Positive - New Zealand Incorporated	Community	Towards the salary of the peer navigator for “Body Positive New Zealand”.	$2,000.00
MB1920-178	Kokotala Limited	Community	Towards costs for financial literacy workshops, including venue hire, course material, information technology setup, banners, flyers and signage.	$3,333.33
Total				$46,370.27

Horopaki

Context

6. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

8. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

9. The Māngere-Ōtāhuhu Local Board adopted their grants programme for 2019/2020 on 18 April 2019 and will operate three quick response and two local grants rounds for this financial year.

10. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

11. The Māngere-Ōtāhuhu Local Board has set a total community grants budget of $202,000.00 for the 2019/2020 financial year.

Tātaritanga me ngā tohutohu

Analysis and advice

12. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

13. Based on the focus of an application, a subject matter expert from the relevant department will provide input and advice. The focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

14. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15. Local boards are responsible for the decision-making and allocation of local board community grants. The Māngere-Ōtāhuhu Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

16. The board is requested to note that section 48 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

17. A summary of each application received through Māngere-Ōtāhuhu Local Grants Round One and Multi-Board Local Grants Round One is provided (see Attachment B and C).

Tauākī whakaaweawe Māori

Māori impact statement

18. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

19. Twenty organisations applying to Māngere-Ōtāhuhu Local Grants Round One 2019/2020 and seven multi-board applications have indicated their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

20. The allocation of grants to community groups is within the adopted Long-term Plan 2018-2028 and local board agreements.

21. The Māngere-Ōtāhuhu Local Board adopted the Māngere-Ōtāhuhu Local Board Grants Programme 2019/2020 on 18 April 2019 see attachment A (MO/2019/96). The document sets application guidelines for contestable community grants submitted to the local board.

22. This report presents applications received in Māngere-Ōtāhuhu Local Grants Round One and Multi-Board Round One 2019/2020 (see Attachment B and C).

23. The Māngere-Ōtāhuhu Local Board has set a total community grants budget of $202,000 for the 2019/2020 financial year.

24. Thirty-one applications were received for Māngere-Ōtāhuhu Local Board Grant Round One 2019/2020, and 13 applications were received for Māngere-Ōtāhuhu Multi-Board Grant Round One requesting a total of $279,639.12.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

26. Following the Māngere-Ōtāhuhu Local Board allocating funding for local grants round one, Commercial and Finance staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Māngere-Ōtāhuhu Local Board Grants Programme 2019/2020	45
b	Māngere-Ōtāhuhu Local Board Grants Round One 2019/2020, grant applications (Under Separate Cover)
c	Māngere-Ōtāhuhu Multi Board Grants Round One 2019/2020 grant applications (Under Separate Cover)

Ngā kaihaina

Signatories

Authors

Helen Taimarangai - Senior Community Grants Advisor

Authorisers

Marion Davies - Grants and Incentives Manager

Shane King - Head of Service Support

Carol McKenzie-Rex - Relationship Manager Mangere-Otahuhu and Otara-Papatoetoe Local Boards

Māngere-Ōtāhuhu Local Board

18 September 2019

Two new community leases to Māngere East Afterschool Care, Community Education and Study Support Trust at Walter Massey Park, 366 Massey Road, Māngere East and at 372 Massey Road, Māngere East

File No.: CP2019/16762

Te take mō te pūrongo

Purpose of the report

1. To grant two new community leases to Māngere East Afterschool Care, Community Education and Study Support Trust at Walter Massey Park, 366 Massey Road, Māngere East and at 372 Massey Road, Māngere East.

Whakarāpopototanga matua

Executive summary

2. Māngere East Afterschool Care, Community Education and Study Support Trust holds an operative community lease for part of the council-owned building known as Māngere East Community Centre located at Walter Massey Park, 366 Massey Road, Māngere East. The lease commenced on 1 June 2009 and reached final expiry 30 June 2015.

3. Additionally, the Trust holds an operative community lease for part of the council-owned building known as Former Māngere East Library located at Walter Massey Park, 372 Massey Road, Māngere East. The lease commenced on 1 January 2009 and reached final expiry 4 July 2015.

4. The leases are holding over on a month-by-month basis until terminated or new leases are granted.

5. At the expiry of a lease for a council-owned building, it is good practice to review alternative uses for the premises. An expression of interest process can be undertaken to gauge community interest and alternative uses.

6. If the incumbent group is required in the area, the Māngere-Ōtāhuhu Local Board has the discretion to forego the expression of interest process.

7. The purpose of the Trust is to provide and promote a range of accessible, low-cost or free community services such as, adult education, parenting courses, afterschool care and school holiday programmes.

8. After assessing the Trust’s new lease applications, staff are satisfied that the requirements under the Auckland Council Community Occupancy Guidelines 2012 have been met.

9. Iwi engagement commenced on 8 August 2019 and concludes on 5 September 2019, no objections were raised from any of the iwi groups.

10. This report recommends that the Māngere-Ōtāhuhu Local Board grant two new community leases to Māngere East Afterschool Care, Community Education and Study Support Trust in accordance with the terms and conditions of the Auckland Council Community Occupancy Guidelines 2012 and the Reserves Act 1977.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) grant, under Section 61(2A)(a) of the Reserves Act 1977, a new community lease to Māngere East Afterschool Care, Community Education and Study Support Trust for part of the council-owned building comprising 245 square meters (more or less) located at Walter Massey Park, 366 Massey Road, Māngere East (outlined in red on Attachment A) on the land described as Lot 6 Deposited Plan 42220 subject to the following terms:

i) term - 5 years commencing 18 September 2019, with one 5 year right of renewal

ii) final expiry - 17 September 2029

iii) rent - $1.00 plus GST per annum if demanded

iv) operational fee - $6125.00 plus GST per annum

v) all other terms and conditions to be in accordance with Auckland Council’s Community Occupancy Guidelines 2012 and the Reserves Act 1977

vi) approve the Māngere East Afterschool Care, Community Education and Study Support Trust Community Outcomes Plan for inclusion as the Third Schedule of the lease (attached to this report as Attachment B).

b) grant, under Section 61(2A)(a) of the Reserves Act 1977, a new community lease to Māngere East Afterschool Care, Community Education and Study Support Trust for part of the council-owned building comprising 102 square meters (more or less) located at Walter Massey Park, 372 Massey Road, Māngere East (outlined in red on Attachment C) on the land described as Lot 5 Deposited Plan 42220 subject to the following terms:

i) term - 5 years commencing 18 September 2019, with one 5 year right of renewal

ii) final expiry - 17 September 2029

iii) rent - $1.00 plus GST per annum if demanded

iv) operational fee - $2550.00 plus GST per annum

v) all other terms and conditions to be in accordance with Auckland Council’s Community Occupancy Guidelines 2012 and the Reserves Act 1977

Horopaki

Context

11. This report considers the two new community leases to Māngere East Afterschool Care, Community Education and Study Support Trust for part of the council-owned buildings located at Walter Massey Park, 366 Massey Road, Māngere East and at 372 Massey Road, Māngere East.

12. The Māngere-Ōtāhuhu Local Board is the allocated authority relating to local, recreation, sport and community facilities, including community leasing matters.

Land, Building and Lease

366 Massey Road, Māngere East

13. The Trust holds an operative community lease over part of the council-owned building at Walter Massey Park, Māngere East, described as Lot 6 Deposited Plan 42220, comprising 2178 square metres, held in fee simple by Auckland Council as a classified local purpose (community buildings) reserve and subject to the Reserves Act 1977.

14. The use of the building as a people’s centre are contemplated in the Manukau City Council Sports Parks Management Plan adopted in 2007. The proposed lease does not depart from the approved land use.

15. The building known as the Māngere East Community Centre is owned by Auckland Council. The Trust will be responsible for the interior maintenance of the leased area. Council will undertake the exterior, common areas and structural maintenance of the building.

16. The area proposed to be leased to the Trust consists of approximately 245 square meters and is outlined in red on Attachment A.

17. Under the community occupancy guidelines, groups occupying part of a council-owned building are charged $25.00 per square meter (plus GST) to cover operational costs, including building (not contents) insurance, share of overheads (electricity and water) and council maintenance.

372 Massey Road, Māngere East

18. The Trust holds an operative community lease over part of the council-owned building at Walter Massey Park, Māngere East, described as Lot 5 Deposited Plan 42220, comprising 2051 square metres, held in fee simple by Auckland Council as a classified local purpose (community buildings) reserve and subject to the Reserves Act 1977.

19. The building known as the Former Māngere East Library is owned by Auckland Council. The Trust will be responsible for the interior maintenance of the leased area. All exterior, common areas and structural maintenance will be the responsibility of Council.

20. The area proposed to be leased to the Trust consists of approximately 102 square meters and is outlined in red on Attachment C.

21. Under the community occupancy guidelines groups occupying part of a council-owned building are charged $25.00 per square meter (plus GST) to cover operational costs, as detailed above.

Māngere East Afterschool Care, Community Education and Study Support Trust

22. The Trust registered as an incorporated society on 14 April 1997. The objectives of the Trust are to provide an inclusive and accessible environment where people can come together to connect, learn, interact, contribute and celebrate community wellbeing.

23. The premises are open Monday to Friday from 7:00am to 6:00pm. The activities are run in partnership with other organisations, community groups and community members. Over 2,000 people each week take part in activities at the premises which are supported through funding partnerships and private donations. The grants received enables the Trust to operate a busy premises that is accessible to everyone in the community.

24. The programmes and classes the Trust provides are aimed to enrich people’s lives and respond to the changing needs of the Māngere, Ōtāhuhu and its surrounding communities. The programmes and classes on offer include:

· Before and After School - care for school aged children

· Parenting Support - a programme which provides support to parents on how to overcome the unique challenges they are facing

· Mellow Bumps - antenatal parenting programme

· Te Reo Māori - language and culture classes for beginners and intermediate speakers

· Samoan Language - develop an individual’s understanding of the Samoan language and cultural practices

· English for Speakers of Other Languages (ESOL) - low beginners and beginners classes offered

· Korowai and Tāniko class - cloak weaving and other traditional Māori crafts for learners of all skill levels

· Cuban/Salsa, Tai Chi and Zumba classes.

25. The Trust also allows other community groups to use the premises during the weekend and offers community buses for hire that are used by sports teams, for school trips and community group excursions.

26. The Trust has submitted comprehensive applications in support of the new community leases.

Tātaritanga me ngā tohutohu

Analysis and advice

27. The Trust’s new lease applications were assessed against the criteria in the Community Occupancy Guidelines 2012 and the priorities set by the Māngere-Ōtāhuhu Local Board Plan 2017.

28. When a lease reaches final expiry for a council-owned building an expression of interest process can be undertaken to gauge interest and best use. If the existing group is required in the area and continues to provide services to the community, the Māngere-Ōtāhuhu Local Board has the discretion to forego the expression of interest process and grant a new community lease.

29. It is recommended that two new leases be granted to the Trust for a term of five years with one right of renewal for a further term of five years, in accordance with the guidelines.

30. Local boards have discretion to vary the term of the lease if it wishes. The guidelines suggest that where a term is varied, it aligns to one of the recommended terms contained in the Community Occupancy Guidelines 2012.

31. Staff have determined that the Māngere East Afterschool Care, Community Education and Study Support Trust meets the requirements under the guidelines to qualify for new community leases as evidenced below, the Trust:

· is a registered incorporated society

· has complied with the terms of the operative leases

· has a history of delivering quality services to the local community

· is financially viable and audited accounts show proper accounting records have been kept

· is managed appropriately, as shown by its longevity and extent of the programmes offered.

32. The buildings are owned by Auckland Council and the Trust are responsible for the interior maintenance of the leased areas. A site visit undertaken on 12 July 2019 indicated that the buildings are reasonably maintained.

33. The Trust has a scheduled maintenance programme in place in terms of routine cleaning and the upkeep of the interior of the buildings.

34. A single community outcomes plan has been negotiated with the Trust that identifies the benefits the Trust will provide to the community from both sites. This will be attached as a schedule to each lease document.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

35. Staff have obtained input from colleagues in Community Empowerment and Operational Management and Maintenance units. No issues or concerns were raised regarding the new leases to Māngere East Afterschool Care, Community Education and Study Support Trust.

36. The proposed new leases have no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

37. The assessment of the applications were workshopped with the Māngere-Ōtāhuhu Local Board on 22 May 2019. The local board gave informal support for the proposed two new community leases to the Trust.

38. The recommendations in this report fall within local board’s allocated authority to grant leases within local community facilities in line with the Community Occupancy Guidelines 2012.

39. The recommendations within this report support the Māngere-Ōtāhuhu Local Board Plan 2017 outcomes of:

· we are the heart of Māori and Pasifika cultures (Outcome 2)

· facilities to meet diverse needs (Outcome 5).

40. The proposed leases will benefit the local community by enabling initiatives that enrich people’s lives and meet community needs as well as offering evidence-based programmes and services tailored to Māngere, Ōtāhuhu and the surrounding communities.

Tauākī whakaaweawe Māori

Māori impact statement

41. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi which are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan, the Unitary Plan and local board plans.

42. An aim of community leasing is to increase targeted support for Māori community development. This proposal seeks to improve access to facilities for all Aucklanders, including Māori living in the Māngere-Ōtāhuhu Local Board area.

43. The Trust provides Te Reo Māori classes at two levels (beginners and intermediate) also Māori focused parenting classes and korowai (Māori cloak) and tāniko (traditional weaving technique) classes. The Trust will promote participation of Māori through local programmes as part of their community outcomes plan commitments.

44. Iwi engagement has been undertaken and involved a formal, written engagement which commenced on 8 August 2019 and concludes on 5 September 2019. Detailed information of Māngere East Afterschool Care, Community Education and Study Support Trust and the sites were provided to Mana Whenua to comment on any spiritual, cultural or environmental impact with respect to the proposals.

45. No objections were raised from any of the iwi groups.

Ngā ritenga ā-pūtea

Financial implications

46. All costs involved in the preparation of lease documents are borne by Auckland Council.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

47. Should the Māngere-Ōtāhuhu Local Board resolve not to grant the two new community leases to Māngere East Afterschool Care, Community Education and Study Support Trust, it will inhibit the Trust’s ability to undertake its core activities which in turn will have a negative impact on the desired local board outcomes.

48. As there is no significant departure from the current land use or change in activities there are no identified risks in granting the leases.

Ngā koringa ā-muri

Next steps

49. Subject to the local board’s approval, staff will work with Māngere East Afterschool Care, Community Education and Study Support Trust to finalise the lease documentations.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Plan for 366 Massey Road, Mangere East	55
b ⇩	Community Outcomes Plan	57
c ⇩	Site plan 372 Massey Road, Mangere East	59

Ngā kaihaina

Signatories

Authors

Tai Stirling - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Carol McKenzie-Rex - Relationship Manager Mangere-Otahuhu and Otara-Papatoetoe Local Boards

Māngere-Ōtāhuhu Local Board

18 September 2019

Nga Tapuwae Community Building – budget reallocation for internal refurbishment project

File No.: CP2019/16712

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Māngere-Ōtāhuhu Local Board for the addition of Nga Tapuwae Community Building project – internal refurbishment and joinery (# 2976) to the FY20 risk adjusted programme, and to reprioritise project funding in financial year 2021/2022 in the Māngere-Ōtāhuhu Local Board work programme accordingly.

Whakarāpopototanga matua

Executive summary

2. In June 2019 the local board approved in principle the Nga Tapuwae Community Building – internal refurbishment and joinery (#2976) as part of the 2019 – 2022 Community Facilities work programme, resolution number (MO/2019/94).

3. Budget allocation for the project was not programmed to start until the 2020/2021 financial year, and the project was not proposed as a risk adjusted programme when the work programme was approved, with the understanding that the poor condition of the building could be tolerated until funding became available.

4. Subsequent reassessment of the building condition, including discussion with the current user group, has led to staff proposing that work be progressed sooner than anticipated, and preferably completed this financial year 2019/2020.

5. Staff recommend budget adjustments so that internal refurbishment of the Nga Tapuwae Community Building can take place as soon as possible. Reallocation of $135,000 is recommended by staff, from a park roading and car park renewal project scheduled to take place in financial year 2021/22.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) approve the addition of Nga Tapuwae Community Building – internal refurbishment and joinery (#2976) to the 2019/20 risk adjusted programme.

b) approve the budget reallocation of $135,000 from the 2021/22 Māngere-Ōtāhuhu renew park roading and car parks project (# 2288) to Nga Tapuwae Community Building - internal refurbishment and joinery (# 2976).

Horopaki

Context

6. The Nga Tapuwae Community Centre in Buckland Road, Mangere, is a community hub, holding a special place in the hearts of the local community. Over the last 11 years, the Nga Tapuwae Community Centre has been a key community facility for community-led activities, and a venue for hire for the local community.

7. The Community Facilities three year work programme includes two projects relating to the Nga Tapuwae Community Centre:

#2350 Nga Tapuwae Community Building - renew structural components - includes roof replacement

#2976 Nga Tapuwae Community Building internal refurbishment and joinery.

8. Project #2350 Nga Tapuwae Community Building - renew structural components is currently being delivered on site.

9. The work programme anticipated that project #2976 Nga Tapuwae Community Building internal refurbishment and joinery would be undertaken in two to three years time.

Tātaritanga me ngā tohutohu

Analysis and advice

Scope of interior refurbishment works required

10. Following recent feedback from the user groups concerning the substandard condition of the facility, staff have reassessed the condition of the interior of the building.

11. Findings indicate that the interior of the building is in a worse condition that previously understood. The facility is cold and damp, which poses a health risk to the building occupants. Key concerns include:

- widespread evidence of moisture ingress via the timber weatherboard cladding, internal and external gutters and joinery units

- damaged and decayed timber wall framing and wall cladding in isolated locations

- inadequate and poor lighting

- poorly detailed and installed joinery units

- deteriorated floor finishes

- infrared heaters are not working.

12. The interior of the building requires considerable refurbishment to bring it up to current standards for safety, health and durability.

13. It is recommended that the internal refurbishment works be carried out at Nga Tapuwae Community Centre at the earliest opportunity, consisting of:

- replacement of all decayed damaged timber framing and wall cladding

- replacement of timber doors and joinery units

- removal and replacement of the existing floor finishes with new carpets and vinyl

- installation of an efficient heating solution to improve economic efficiency

- upgrading existing, obsolete lighting systems with energy-efficient lamps and fixtures.

14. Cost estimates for the renewal of internal refurbishment and joinery at Nga Tapuwae Community Centre indicate a likely required budget of $240,000.

Proposed changes to approved work programme

15. In the recently approved three year work programme, the Nga Tapuwae Community Building - internal refurbishment and joinery (# 2976) project has a budget allocation of $105,000 spread over financial years 2020/2021 and 2021/2022.

16. In order to progress the project this financial year, staff recommend that the local board approves two changes to the approved work programme, as follows:

Approve the Nga Tapuwae Community Building - internal refurbishment and joinery (SharePoint ID 2976) project as a risk adjusted programme project. This will allow staff to commence work this financial year.

Increase the budget allocation for the project by $135,000, to provide a total project budget of $240,000. To achieve this increased budget staff propose that $135,000 is reallocated to the Nga Tapuwae Community Building - internal refurbishment and joinery (# 2976) project from the currently approved project Mangere-Otahuhu - renew park roading and car parks (# 2288).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

17. The renewal of the Nga Tapuwae Community Centre will ensure that we continue to provide the services Aucklanders require and expect.

18. The Māngere-Ōtāhuhu Community Facilities work programme is socialised with the wider council family and no impacts have been highlighted to date.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. This proposal aligns with the Māngere-Ōtāhuhu Local Board Plan 2017 outcome (5) to provide “Facilities to meet diverse needs”.

20. The early delivery of this renewal project will benefit facility users by providing a higher standard of asset, which is fit for purpose and is operating within agreed service levels.

21. All of the matters in this report have been workshopped with the local board on 7 August 2019.

Tauākī whakaaweawe Māori

Māori impact statement

22. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents: the Auckland Plan, the 2015-2025 Long-term Plan, the Unitary Plan and local board plan.

23. The recommendations in this report benefit all users of council facilities including Māori.

Ngā ritenga ā-pūtea

Financial implications

24. The Māngere-Ōtāhuhu Local Board approved in principle the expenditure of $315,000 for the Nga Tapuwae Community Building – internal refurbishment and joinery (SharePoint ID 2976), resolution number MO/2019/94 from the local board’s renewals budget for 2021 – 2023 financial year.

25. The funding for this project was not programmed to commence until financial year 2020/2021 (as outlined in the table below).

Project Name	FY19/20	FY20/21	FY21/22	FY22/23+	Total
Nga Tapuwae Community Building – internal refurbishment and joinery (SharePoint ID #2976)	$0	$15,000.00	$90,000.00	$210,000.00	$315,000.00

26. Cost estimates for the renewal of internal refurbishment and joinery at Nga Tapuwae Community Centre is expected to be $240,000.

27. The recommendation presented to the local board is to reprioritise funding, ensuring all funding is aligned with a renewal outcome within the local communities.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28. As the building is cold and damp it provides a health and safety risk to the occupants of building.

29. Auckland Council recommends the internal refurbishment works be brought forward for delivery to prevent any further deterioration to the building.

Ngā koringa ā-muri

Next steps

30. If the recommendation is supported by the local board, the 2019 – 2022 work programme will be updated accordingly.

31. The project funding will be amended to reflect the board’s approval and further works can be delivered by way of contract variation or contract engagement.

32. Accurate commencement and duration of the physical works is not known at this time, but it is anticipated that works would take place during late September, early October.

33. These amendments will be reflected in the next quarterly report.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Linda Pillay - Work Programme Lead

Authorisers

Rod Sheridan - General Manager Community Facilities

Carol McKenzie-Rex - Relationship Manager Mangere-Otahuhu and Otara-Papatoetoe Local Boards

Māngere-Ōtāhuhu Local Board

18 September 2019

Mangere-Otahuhu Sports Field Upgrades

File No.: CP2019/16577

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Māngere-Ōtāhuhu Local Board to renew and upgrade sports field lighting at Māngere Centre Park and Murphy Park to address the shortage of sports fields with lights in the local board area.

Whakarāpopototanga matua

Executive summary

2. The Māngere-Ōtāhuhu Local Board area has a projected shortage of sports fields with lights of 158 hours.

3. The local board approved the community facilities three-year work programme which had a number of sports field projects (MO/2019/94).

4. The purpose of this report is to update the board on three projects in the programme and seek approval to proceed with upgrades in FY2019/2020.

5. Moyle Park – Install sand carpet, irrigation and lights (#2455)
This project is not being actively progressed at this time as council’s Healthy Waters department are investigating the potential use of an area of the park as a stormwater detention pond, which would be designed to flood during extreme weather events.

6. This work could resolve existing flooding issues in the area and support the residential redevelopment of Housing New Zealand property.

7. Māngere Centre Park – Renew and upgrade park assets (#2438)
This project is currently being investigated and two assets have been identified for renewal at the park, the playground and the sport field lights on field #2. This project has been identified as a risk adjusted programme project and staff recommend renewing and upgrading the lights in FY20.

8. Because of the delays identified for Moyle Park, staff propose reallocating $108,000 of the Moyle Park budget for FY20 to Māngere Centre Park to enhance the renewal of the existing lights to meet some of the shortfall in lit capacity in a timelier manner.

9. Māngere-Ōtāhuhu-renew sports fields FY20+ (#2726)
Staff propose that the sports field lights at Murphy Park are renewed as part of this project. Currently there is $875,000 allocated to this project, with the majority of the funding in FY2020/2021 and FY2021/ FY2022.

10. Staff have received a cost estimate of $200,000 to renew the lights at Murphy Park and are seeking approval to complete the renewal in FY2019/2020 as part of the risk adjusted programme to enable the urgent delivery of the project

11. Additional sport field renewal projects will be recommended to the board in a separate report for project #2726.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) put the Moyle Park project to install sand carpet, irrigation and lights (#2455) on hold until agreement is reached with Healthy Waters with regard to:

i) Detail of proposed stormwater works, including understanding of potential impacts on Moyle Park and the timing of any physical works

ii) Compensation payment which could be used in addition to existing budget allocation to deliver more extensive sport field upgrade works within Moyle Park.

b) reallocate $108,000 currently allocated in FY20 from the Moyle Park project of installing sand carpet, irrigation and lights (#2455), to increasing lit sports field capacity at Mangere Centre Park.

c) approve the renewal and upgrade of lights on the number two field at Māngere Centre Park, to be funded from both Māngere Centre Park project to renew and upgrade park assets (#2438) and the reallocation of budget from the Moyle Park project to install sand carpet, irrigation and lights project (#2455)

d) approve the renewal of lights at Murphy Park in FY2019/2020 to be funded from Māngere-Ōtāhuhu-renew sports fields FY20+ project (#2726), and to be included as part of the risk adjusted programme.

Horopaki

Context

12. The 2017 Winter Sports Field Supply and Needs Study by Longdill and Associates predicts that by 2028 there will be a shortfall of 158 hours per week for weekday lit fields in the Māngere-Ōtāhuhu Local Board area.

13. The recently approved Māngere-Ōtāhuhu Local Board Community Facilities three-year work programme included a number of growth funded and renewal projects to address some of this shortfall.

Tātaritanga me ngā tohutohu

Analysis and advice

Moyle Park (#2455)

14. An initial concept plan to upgrade the entire playing surface to sand carpet with drainage and irrigation and to install lighting on one field has been completed. The cost estimate of all works is $2,500,000. This cost estimate exceeds the currently allocated budget, and the project will require either additional budget allocation or a reduced scope.

15. The current budget allocation for upgrading the Moyle Park sports field provision is:

Financial year	Budget
FY19	$150,000
FY20	$0
FY21	$400,000
FY22	$400,000
TOTAL	$950,000

16. To date $42,000 has been spent on specialist reports and the preparation of a concept design.

17. The investigation and design work at Moyle Park is not currently being actively progressed as Healthy Waters are investigating whether the park can be used to address flooding issues being experienced along Tararata Creek and for stormwater management purposes for the Housing New Zealand Māngere West Stage 2A redevelopment.

18. Healthy Waters are investigating the possibility of turning some of the park into a dry stormwater detention pond. This would result in the park functioning as a stormwater pond during extreme weather events, while remaining dry and fully serviceable as a sports field at other times.

19. The existing ground level would be lowered by approximately 1m to create the capacity to hold stormwater. The sports fields are rebuilt at the lower ground level with the park continuing to operate as it has done previously.

20. Similar work has recently been successfully completed at Sunnynook Park in the Devonport-Takapuna Local Board area.

21. Community Facilities staff are working with Healthy Waters on their proposals to ensure the best outcomes for the user groups of the park.

22. A significant benefit for allowing the park to be used for stormwater management purposes may be a compensation payment from Healthy Waters and Housing New Zealand which could allow more of the sport park upgrade work currently unbudgeted to be delivered. The main dis-benefit is that sports field upgrades would have to be delayed by at least two years.

Māngere Centre Park (#2438):

23. The local board allocated $600,000 as per the table below to renew assets at Māngere Centre Park in the approved three-year work programme. They have identified this project as part of the risk adjusted programme.

Financial year	Budget
FY20	$110,000
FY21	$90,000
FY22	$400,000
TOTAL	$600,000

24. The investigation and design for the renewal of the existing playground space is underway.

25. Council staff propose any remaining renewal budget is allocated towards renewing the existing training lights on the number two field on the park.

26. Currently the lights on field two only light half the field. Staff propose that additional lights are installed to allow for more lit capacity.

27. Due to the delays at Moyle Park, staff propose using the unspent budget from FY19 for the Moyle Park upgrade ($108,000) to complete the upgrade to the lighting at Māngere Centre Park. Staff believe the reallocation of this growth funded budget is appropriate as it would still achieve the intended outcome of increasing lit sports field capacity in the Māngere Otahuhu Local Board area.

28. The remaining $800,000 currently allocated to Moyle Park upgrade in FY21 and FY22 would remain for the Moyle Park project when an agreement had been reached with Healthy Waters.

Māngere-Ōtāhuhu-renew sports fields FY20+ (#2726)

29. In the three-year work programme the Māngere-Ōtāhuhu Local Board has allocated $875,000 towards renewing sports field assets. Funding is allocated as per the table below.

Financial year	Budget
FY20	$25,000
FY21	$250,000
FY22	$600,000
TOTAL	$875,000

30. Murphy Park currently has two sports field lighting columns with lights that are under performing.

31. Feedback from the local sports club, the local board and the maintenance contractor all recommend these lights are renewed to today’s current level of service.

32. An initial estimate of $200,000 has been received to renew these lights. Staff recommend proceeding with this renewal in FY2019/2020 as part of the risk adjusted programme.

33. The remaining budget of $675,000 is available for other sports field renewals. Staff will provide recommendations to the local board on which other assets require renewal in a separate report.

34. At a workshop held in August the local board were supportive of renewing the lights at Murphy Park.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

35. Auckland Council’s Operation and Maintenance team have been consulted with as well as the full facilities contractor that manage these parks.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

36. The local board has the decision-making authority over recreation facilities and initiatives including the specific location, design, build and fit out of new local recreation and sports facilities within budget parameters agreed with the governing body and the use of local recreation facilities and initiatives including leasing and changes of use.

37. Renewing and upgrading these assets will contribute to achieving Outcome 5: Facilities to meet diverse needs of the Māngere-Ōtāhuhu Local Board Plan.

38. One of the key initiatives of this plan is to ensure existing facilities and parks and open spaces are high-quality, well maintained and accessible to diverse users.

Tauākī whakaaweawe Māori

Māori impact statement

39. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the 2018-2028 Long-term Plan, the Unitary Plan and Local Board Plans.

40. No specific impacts to mana whenua have been identified as part of these lighting renewals.

Ngā ritenga ā-pūtea

Financial implications

41. The budgets required to complete the two projects are summarized in the tables below:

Project	Budget line	Amount
Renew and Upgrade Māngere Centre Park Sports Field Lighting	Reallocated budgeted from Moyle Park project #2455	$108,000
	Māngere Sports Park Renewal project #2438	$200,000
		$308,000

Project	Budget line	Amount
Renew Murphy Park Lighting	Māngere-Ōtāhuhu-renew sports fields FY20+ (#2726)	$200,000
Renew Murphy Park Lighting		$200,000

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

42. Cost to construct is more than expected at Māngere Centre Park and Murphy Park. Scope may have to be reviewed if cost estimates are more than budget envelopes.

Ngā koringa ā-muri

Next steps

43. Subject to resolutions of the local board, staff will prepare detailed design, secure necessary consents and undertake physical works for:

· renewal of existing lights and installation of new lights at Māngere Centre Park

· renew existing lights at Murphy Park.

44. Staff anticipate that these works can be completed within the 2019/2020 financial year.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Phil Gedge – Sports Parks Specialist

Authorisers

Rod Sheridan - General Manager Community Facilities

Carol McKenzie-Rex - Relationship Manager Mangere-Otahuhu and Otara-Papatoetoe Local Boards

Māngere-Ōtāhuhu Local Board

18 September 2019

Service Property Optimisation

File No.: CP2019/16363

Te take mō te pūrongo

Purpose of the report

1. This report seeks the endorsement of the Māngere-Ōtāhuhu Local Board to progress further investigation of the optimisation of 12-16 High Street, to consider the divestment of part of the property and reinvestment of sale proceeds into enhancing community service provision.

Whakarāpopototanga matua

Executive summary

2. The Community Facilities Network Action Plan (2015) and Māngere-Ōtāhuhu Local Board Plan (2017) emphasise the contribution and importance of community facilities within the Local Board area.

3. The site at 12-16 High Street contains two community facilities: the Ōtāhuhu Town Hall/Community Centre and the former Ōtāhuhu Library building. The Ōtāhuhu library facilities were relocated to Tōia in 2015 with a small number of community leases remaining at 12-16 High Street. The long-term future of the site requires resolution.

4. Service property optimisation has been proposed as a potential funding mechanism to deliver improved service outcomes and meet future service requirements by leveraging the development capacity of the land at 12-16 High Street.

5. Clearly defined future service requirements are a key input needed to assess the feasibility of optimisation. The Otahuhu Community Needs Assessment and Options Analysis (2017) (needs assessment) assesses local community service requirements, current service provision and implications for the 12-16 High Street facilities. The needs assessment details a number of findings, including that there is an ongoing need for a community centre in Ōtāhuhu.

6. Based on the needs assessment and the development potential of the site, five scenarios that could facilitate the optimisation of 12-16 High Street were identified.

7. Through a workshop on 4 September 2019, the local board signalled support for staff to progress further investigation of two of these scenarios.

8. The first scenario comprises the sale of the Community Centre land and retention and refurbishment of the former Library site. The proceeds of the sale of the Community Centre land would be reinvested into consolidating and enhancing community service provision in Ōtāhuhu in the former Library building.

9. The second scenario comprises the sale of the former Library land and retention and refurbishment of the Community Centre. The proceeds of the sale of the former Library land would be reinvested into consolidating and enhancing community service provision in Ōtāhuhu in the Community Centre building.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) endorse the further investigation of the application of the service property optimisation policy at 12-16 High Street, Ōtāhuhu to consider the divestment of either the Ōtāhuhu Town Hall/Community Centre land or the former Ōtāhuhu library land and reinvestment of the sale proceeds into enhancing community service provision.

b) approve allocating $20,000 of the Māngere-Ōtāhuhu Local Board’s FY2019/20 Locally-Driven Initiative budget (Community Response Fund) to the detailed investigatory works required for 12-16 High Street, Ōtāhuhu.

Horopaki

Context

Scope and drivers

10. The Community Facilities Network Action Plan (2015) identified the following action to be investigated for the Māngere-Ōtāhuhu Local Board area: “Investigate future options for the library space which will become vacant in 2015 and consider how this will complement the adjacent Otahuhu Community Centre. This will be conducted as part of a wider Otahuhu community needs assessment.”

11. The Māngere-Ōtāhuhu Local Board Plan (2017) recognises that our community spaces are part of a first-class network. They are popular gathering places used for a variety of activities led by diverse local communities with many interests. They offer choices for people from different cultures and life-stages to take part in local life. This is reflected in Outcome 5: Facilities to meet diverse needs.

12-16 High Street

12. The site at 12-16 High Street contains two adjoining community facilities:

· the Ōtāhuhu Town Hall Community Centre building (Community Centre), on the western part of the site, and

· the former Ōtāhuhu Library building on the eastern part of the site.

13. The Community Centre building is currently occupied by Ōtāhuhu Town Hall and Community Centre Incorporated who hold a licence to manage and operate the building.

14. The former Ōtāhuhu Library is a two-storey building. In 2015 the library facilities were relocated to the Tōia Recreation Precinct. The first floor of the former library building is occupied by four community leases – the Ōtāhuhu Historical Society Inc, South Auckland Income Planning Services Inc, Lalotoa Aotearoa Community and Social Services Trust, and Discovery Foundation Inc. The ground floor is occupied on a short-term basis by the Ōtāhuhu-Māngere Youth Group.

Ōtāhuhu Community Needs Assessment

15. A community needs assessment undertaken in 2017 sought to understand existing and future service requirements. The needs assessment informs decisions on service provision at 12-16 High Street in Ōtāhuhu, their spatial requirements, and the implications for the current facilities.

16. The Ōtāhuhu Community Needs Assessment and Options Analysis Report was presented to the local board in October 2017. The key findings of the report were:

a. There is an ongoing need for a community centre in Ōtāhuhu.

b. Continued (and possibly greater) provision for youth is supported.

c. Provision for arts and culture activities can potentially be accommodated in existing facilities, rather than in a dedicated facility.

d. A number of the council-owned facilities in Ōtāhuhu currently have additional capacity.

e. Non-council owed facilities in Ōtāhuhu are generally at capacity.

Service property optimisation

17. Optimisation has been proposed as a potential funding mechanism to deliver improved service outcomes and meet future service requirements by leveraging the development capacity of the land at 12-16 High Street.

18. Optimisation is a cross-council portfolio development approach led by Panuku Development Auckland (Panuku), targeting underperforming existing service assets. It seeks to improve levels of service to the community, while delivering on strategic outcomes such as housing and urban regeneration without impacting on rates. Any funds generated by optimisation are ring-fenced directly back into the service component of the project itself or into other eligible local board projects.

Tātaritanga me ngā tohutohu

Analysis and advice

19. The Māngere-Ōtāhuhu Local Board recognise the potential of the 12-16 High Street for optimisation and has supported investigation of the policy to facilitate providing a suitable community facility on the site.

20. Initial investigations were undertaken on mixed-use development of the site encompassing a purpose-built community facility on the ground floor with residential units above. The investigations revealed that this would not be a cost-neutral option and not feasible under the optimisation model.

21. Five scenarios have been identified for 12-16 High Street to respond to the needs assessment findings:

1. Sell community centre land, retain and refurbish former library

2. Sell entire site and reinvest at new location

3. Retain entire site, maintain and renew as required (status quo)

4. Sell community centre land, retain and refurbish former library, with relocation of services from and subsequent sale of other sites

5. Sell former library land, retain and refurbish community centre

22. The five scenarios were presented to the local board at a workshop on 4 September 2019.

23. The table below outlines considerations for each of the five scenarios.

24. Staff recommended progression of Scenario 1. At the workshop the local board supported Scenario 1 and Scenario 5 as preferred options to progress.

25. Scenario 1 comprises the sale of the Community Centre land and retention and refurbishment of the former Library building. The proceeds of the sale of the Community Centre land would be reinvested into consolidating and enhancing community service provision in Ōtāhuhu in the former Library building.

26. Within this scenario, it is anticipated that the parcels comprising the Community Centre building and adjoining car park would be divested, but determination would be required on whether any or all of the area of open space between the car park and Atkinson Avenue could be divested.

27. Scenario 5 comprises the sale of the former Library land and retention and refurbishment of the Community Centre. The proceeds of the sale of the former Library land would be reinvested into consolidating and enhancing community service provision in Ōtāhuhu in the Community Centre building.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

28. A cross council team and Panuku have provided input throughout this project.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

29. A number of workshops have been held with the Māngere-Ōtāhuhu Local Board to progress the optimisation of community facilities at 12-16 High Street. These workshops have provided updates and sought direction and input from the local board.

30. At its meeting on 18 October 2017, through Resolution MO/2017/196 the Māngere-Ōtāhuhu Local Board:

a) note the findings of the Ōtāhuhu Community Needs Assessment & Options Analysis (2017)

b) endorse Panuku proceeding with the assessment of feasibility for the optimisation of council assets, based upon the findings of the needs assessment.

c) request Council officers to pursue Option 3 as noted in the Ōtāhuhu Community Needs Assessment & Options Analysis (2017):

· Develop a purpose-built community facility (at a site to be determined), with the opportunity to accommodate additional activities and services to deliver an integrated service and improve flexibility for shared use, and investigate opportunities for improved services at other Council-owned sites.

31. Through the workshop on 4 September 2019, the local board signaled its support to progress the feasibility assessment of Scenario 1 and Scenario 5.

Tauākī whakaaweawe Māori

Māori impact statement

32. A Mana Whenua Framework for Engagement for service property optimisation projects was endorsed by the Panuku Mana Whenua Governance Forum in August 2017. This framework sets out how mana whenua will be engaged throughout an optimisation project, including opportunities for mana whenua to identify cultural and commercial interests.

33. Mana whenua will now be engaged on the two options staff will be investigating. Any feedback received from mana whenua will be included in updates to the local board.

Ngā ritenga ā-pūtea

Financial implications

34. Using optimisation as a funding tool provides the ability to advance the consolidation and enhancement of community service provision without any impact on rates or the LTP.

35. A key element of optimisation is that the proceeds from the sale of community facilities are locally reinvested to advance approved projects and activities on a cost neutral basis. Detailed assessment will inform whether the divestment of one of the two existing community facilities at 12-16 High Street and reinvestment of sale proceeds into enhancing community service provision at the other facility on a cost neutral basis is a viable possibility.

36. To advance this optimisation, detailed assessment needs to be undertaken of the options requested by the Māngere-Ōtāhuhu Local Board. To enable this to be progressed, Panuku and Service Strategy and Integration (SS&I) request the Māngere-Ōtāhuhu Local Board contribute $20,000 from its Locally Driven Initiative fund towards this.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

37. Identified risks and mitigations associated with the recommendations in this report are outlined in the below table;

Risks	Mitigations
Market movement could affect capacity for investment	Further investigation to inform decision making
Refurbishment/reconfiguration of respective facility may not prove to be feasible under optimisation funding mechanism	Additional funding will need to be sought from elsewhere
Negative community perception of divestment of respective facility	Provide opportunity for community to input into repurposing of facility to be retained

Ngā koringa ā-muri

Next steps

38. Panuku and SS&I to undertake detailed assessment to:

· identify and understand the community service provision and associated spatial requirements.

· understand the capability and potential costs of refurbishing and reconfiguring the respective facility for both scenarios.

· determine the area of land that can be divested for each scenario and clarify the sale proceeds that would be available for reinvestment.

· determine the statutory actions necessary to enable divestment.

39. Outcomes to be presented to the Māngere-Ōtāhuhu Local Board in February 2020.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Gary Jackson - Portfolio Specialist

Sophie Bell - Service and Asset Planning Specialist

Authorisers

Marian Webb - Manager Portfolio Strategy, Panuku Development Auckland

Carol McKenzie-Rex - Relationship Manager Mangere-Otahuhu and Otara-Papatoetoe Local Boards

Māngere-Ōtāhuhu Local Board

18 September 2019

Reallocation of 2019/2020 Citizens Advice Bureau funding

File No.: CP2019/16998

Te take mō te pūrongo

Purpose of the report

1. To seek approval to reallocate budget from the Ōtāhuhu Citizens Advice Bureau to expedite the development of a community safety action plan.

Whakarāpopototanga matua

Executive summary

2. At the 28 August 2019 local board workshop, staff introduced the proposed community safety action plan approach, to be completed as part of 2019/2020 local board work programme line 1153 – Enabling Safe and Resilient Communities.

3. The 2019/2020 work programme includes $26,000 to support the Ōtāhuhu agency of the CAB, subject to the outcome of the Environment and Community Committee’s decision on a review of Auckland Citizens Advice Bureau (CAB) services and funding models.

4. In July 2019, it was confirmed that the cost to operate the Ōtāhuhu agency in 2019/2020 will be funded from within the regional funding granted to Auckland Citizens Advice Bureaux Incorporated (ACABx) to maintain CAB services.

5. Staff recommend that the total budget of $26,000 is reallocated to contracting an external provider to develop the community safety action plan, which is currently included in the 2019/2020 work programme to be delivered by council staff.

6. The community safety action plan will explore community leadership and collaboration opportunities to improve the experience of living and working in the local board area, based on the World Health Organisation safety communities approach.

7. The development of the action plan by an external provider will enable wider community engagement, increase specialist input into planning and enable the plan to cover a wider area.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) approve the reallocation of $26,000 from work programme line 102 Citizens Advice Bureau – Ōtāhuhu Agency, to work programme line 1153 Enabling Safe and Resilient Communities.

Horopaki

Context

8. The 2019/2020 work programme includes $26,000 to support the Ōtāhuhu agency of the CAB, subject to the outcome of the Environment and Community Committee’s decision on a review of Auckland CAB services and funding models.

9. In July 2019, it was confirmed that the cost to operate the Ōtāhuhu agency in 2019/2020 will be funded from within the regional funding granted to ACABx to maintain CAB services.

10. The $26,000 allocated by the local board for Ōtāhuhu CAB services is therefore not required and is now available for the local board to reallocate.

11. Community safety in Māngere-Ōtāhuhu is a topical and concerning issue. There have been several high-profile incidents in recent months, both in Māngere-Ōtāhuhu and neighbouring Otara-Papatoetoe and the local board have identified community safety as a top priority.

12. The 2019/2020 work programme includes $77,000 towards Enabling Safe and Resilient Communities (line 1153), which will be issued as grants to support the following activities:

· $62,000 - Māngere Town Centre Crime Prevention Officer

· $15,000 - Ōtāhuhu Business Association’s crime prevention initiatives

13. Accountability reporting for the Māngere Town Centre Crime Prevention Officer and Ōtāhuhu Business Association’s crime prevention initiatives in 2018/2019 indicate that the current level of funding is sufficient to achieve the intended outcomes and do not require additional budget.

Tātaritanga me ngā tohutohu

Analysis and advice

14. The Enabling Safe and Resilient Communities work programme line also includes the development of a ‘reimagined approach to community safety’ and associated action plan, with an emphasis on empowering the community to improve the safety of their neighbourhoods. The action plan will provide a strategic overview to inform the work programme for the next three years, with a range of short, medium and longer-term actions.

15. The methodology for developing the action plan, based on the World Health Organisation’s safe communities approach, recognises that there are many facets to the issue of community safety which intertwine. This initiative will complement the work of Police and other agencies on crime prevention and enforcement, and will explore preventative and wellbeing initiatives such as working with young people, placemaking, addressing concerns about alcohol, graffiti, violence, transport, and injury prevention.

16. The action plan will consider:

· community leadership and collaboration opportunities, empowering community-led initiatives such as volunteer groups

· empowering the community to advocate on issues that concern them

· initiatives to improve youth wellbeing and reduce youth offending

· initiatives grounded in cultural context e.g. Kaupapa Māori

· reviewing alcohol licensing and enforcement

· placemaking and crime prevention through environmental design

· neighbourhood connectedness, use of media, community networks and resilience.

17. At the time the work programme was developed, it was envisaged that the development of the action plan would be undertaken by Community Empowerment Unit staff over the 2019/2020 year. However, the new availability of CAB budget creates an opportunity to fund the development of the action plan by an external provider to enable wider community engagement, increase specialist input into planning and enable the plan to cover a wider area.

18. Staff therefore recommend reallocating the total available budget of $26,000 to the development of the community safety action plan by an external provider.

19. The local board may choose to reallocate the available CAB funds to another initiative. In which case, the development of a community safety action plan will still be progressed by council staff, over a longer time-frame and without the benefit of the additional specialist expertise. Due to resource constraints, the scope would also be limited to two or three hotspot locations, rather than a broader local board-wide approach.

20. In the development of this recommendation, staff consulted with the Māngere-Ōtāhuhu senior local board advisor regarding any other initiatives awaiting funding by the local board. Staff are not aware of any other initiatives awaiting funding at this time, and $154,000 remains unallocated in the local board’s 2019/2020 Community Response Fund.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21. Staff will support the external provider to engage with relevant departments across council regarding the development of the plan and implementation of its recommendations.

22. Development of the plan will explore possible links to the Māngere-Ōtāhuhu youth plan currently under development and work done by The Southern Initiative and Healthy Families, taking a preventative, wellbeing approach to improving safety outcomes.

23. The community safety concerns evident in Māngere-Ōtāhuhu are also evident in neighbouring Otara-Papatoetoe local board area, and the two areas share some commonalities in demographics and societal challenges. Staff are actively exploring ways to coordinate efforts and leverage impacts across the two local board areas.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24. Table 1 outlines the findings of the Quality of Life Survey 2018^{^[1]}, which identified that residents in the Māngere-Ōtāhuhu local board area are less likely than the average for all of Auckland region to feel safe.

Table 1 - Quality of Life Survey 2018: Percentage of residents that feel safe

Location	Māngere-Ōtāhuhu residents that feel safe	Average Auckland residents that feel safe
In their city centre during the day	79%	90%
In their own home after dark	72%	91%
Walking alone in their neighbourhood after dark	39%	62%

25. The Quality of Life Survey 2018 also identified that residents of Māngere-Ōtāhuhu are more likely to be concerned about antisocial behaviour in their neighbourhoods, as shown in Table 2.

Table 2 - Quality of Life Survey 2018: Percentage of residents that feel concerned about antisocial behaviour

Perception of antisocial or petty crime issue	Māngere-Ōtāhuhu	Auckland
Vandalism as a problem in my area	51%	35%
Presence of people I feel unsafe around	71%	42%
Alcohol or drug problems	57%	42%

26. At the 28 August 2019 local board workshop, staff introduced the proposed community safety action plan approach, to be completed as part of 2019/2020 local board work programme line 1153 – Enabling Safe and Resilient Communities.

27. The proposed action plan is aligned to the outcomes identified in the Māngere-Ōtāhuhu local board plan 2017, particularly Outcome 6: “A place where everyone thrives and belongs”. Specifically, these initiatives will support achievements of the local board’s objectives that:

· Increase the sense of safety in neighbourhoods and reduce harm from gambling, alcohol and synthetic drugs.

· Increase opportunities for active, healthy living, and community involvement and connectedness.

Tauākī whakaaweawe Māori

Māori impact statement

28. Sixteen per cent of the local board population identify as Māori, and a further 60 per cent identify as Pasifika.

29. A focus area in the development of the action plan will be engaging with Māori and Pasifika communities to identify community-led community safety responses that reflect the cultural context, including Kaupapa Māori and Fa’a Samoa, and empower community to take ownership of community outcomes.

Ngā ritenga ā-pūtea

Financial implications

30. The 2019/2020 work programme includes $26,000 to support the Ōtāhuhu agency of the CAB, which remains unspent and is available for reallocation.

31. The 2019/2020 work programme includes $77,000 towards Enabling Safe and Resilient Communities (line 1153), which will be issued as grants to support the following activities:

· $62,000 - Māngere Town Centre Crime Prevention Officer

· $15,000 - Ōtāhuhu Business Association’s crime prevention initiatives.

32. The reallocation of $26,000 from line 102 would increase line 1153 to a total of $103,000. The additional $26,000 will cover the cost of the development of the community safety action plan by an external provider.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33. The development of a community safety action plan is specified in the 2019/2020 local board work programme (line 1153) but will be expedited and enhanced by the application of funds to engage an external contractor to work alongside staff resource. This is a low-risk activity, and the approach has been successfully used in the past e.g. Maungakiekie-Tāmaki Local Board Safety Action Plan 2015.

34. The proposed action plan is responding to perceived risks by the community in the local board area. Staff recommend reallocating the available budget to have the action plan delivered by an external provider with expertise in this field, to maximise the impact the action plan can have on mitigating current safety risks.

Ngā koringa ā-muri

Next steps

35. Subject to approval, a suitably-experienced external provider will be engaged to develop the action plan.

36. Upon completion, the action plan will be presented at a local board workshop, and the recommendations will inform community-led community safety initiatives in 2020 and beyond.

37. If there are costs associated with implementing any of the recommended actions identified in the plan, staff will present funding recommendations for consideration by the local board prior to implementation.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Tiaria Fletcher – Specialist Advisor, Community Empowerment Unit

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Carol McKenzie-Rex - Relationship Manager Mangere-Otahuhu and Otara-Papatoetoe Local Boards

Māngere-Ōtāhuhu Local Board

18 September 2019

Informal local board workshop views on the draft findings of the Animal Management Bylaw 2015 review

File No.: CP2019/16033

Te take mō te pūrongo

Purpose of the report

1. To provide a summary to local boards of informal views presented at recent workshops on the draft findings of the Animal Management Bylaw 2015 review, and to provide an opportunity for any formal resolutions from local boards.

Whakarāpopototanga matua

Executive summary

2. Auckland Council is reviewing the Animal Management Bylaw 2015 as part of its required five-year statutory review.

3. In May 2019, staff circulated a draft findings report on the bylaw review to all local boards. Eighteen local boards requested individual workshops to ask staff questions and provide informal views on the draft findings. Staff conducted these workshops in June and July 2019.

4. The workshop discussions about the draft findings report included:

· animal nuisances occurring regionally and locally

· issues with some definitions in the bylaw

· requirements to provide identification for owned animals

· Auckland Council’s processes for managing animals

· current and suggested controls on specific animals, e.g. stock, bees, horses, and cats.

5. This report summarises the informal views provided at these workshops. These informal views will guide staff in developing and assessing options for managing animals in Auckland.

6. This report also gives local boards an opportunity to formalise any views before staff present findings and options to the Regulatory Committee in early 2020. Staff will seek direction from the committee at that time if the bylaw needs to be confirmed, amended, or revoked.

7. Local boards will have another opportunity to provide formal views when staff develop a statement of proposal following the Regulatory Committee’s recommendations.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) receive this report on informal workshop summary views from local boards on the draft findings of the Animal Management Bylaw 2015 review.

b) provide any formal views on the draft findings of the Animal Management Bylaw 2015 review.

Horopaki

Context

8. The Ture ā-rohe Tiaki Kararehe 2015 (Animal Management Bylaw 2015) was adopted by the Governing Body on 30 April 2015.

9. The purpose of the bylaw is to provide for the ownership of animals in a way that:

· protects the public from nuisance

· maintains and promotes public health and safety

· minimises the potential for offensive behaviour in public places

· manages animals in public places.

10. To help achieve its purpose, the bylaw enables rules to be made on specific animals in separate controls (see Figure 1 below). The bylaw contains controls for:

· beekeeping in urban areas

· keeping stock in urban areas

· horse riding in a public place.

Figure 1 – Animal Management Bylaw 2015 framework

The bylaw does not address dogs

11. Dogs are managed through the Auckland Council Policy on Dogs 2019 and Dog Management Bylaw 2019. The Dog Control Act 1996 requires territorial authorities to adopt a dog management policy.

12. The bylaw regulates owners of any animal of the animal kingdom except humans and dogs.

The bylaw does not regulate animal welfare

13. The Local Government Act 2002 and Health Act 1956 under which the bylaw was created, provide powers to protect people from nuisance and harm, not animals.

14. Issues with predators eating protected wildlife or animals trampling natural fauna are addressed through other legislation such as the Animal Welfare Act 1999, Wildlife Act 1953 and Biosecurity Act 1993.

The bylaw must be reviewed to ensure it is still necessary and appropriate

15. Auckland Council must complete a statutory review of the bylaw by 30 April 2020 to prevent it from expiring.

16. Following the statutory review, the council can propose the bylaw be confirmed, amended, revoked or replaced using a public consultative procedure.

17. In May 2019, staff completed a draft findings report for the bylaw review. The draft report identified current issues with animal nuisance and potential areas of improvement for the bylaw.

Staff held local board workshops to obtain informal views on the draft findings report

18. In May 2019, staff provided a copy of the draft findings report to all local boards. Eighteen local boards requested workshops which were conducted in June and July 2019.

19. At these workshops, local boards provided informal views and asked questions on the draft findings report. These informal views will aid staff in producing a range of options to respond to identified animal nuisance and management issues.

Tātaritanga me ngā tohutohu

Analysis and advice

20. The following sections summarise informal local board views from the workshops collectively. The sections provide informal views on:

· ongoing animal nuisance issues

· the bylaw’s definition of ‘owner’

· the bylaw’s definition of ‘nuisance’

· exclusion rules for companion animals

· identifying owned animals

· the council’s processes for managing animals

· views on existing and new controls for specific animals.

21. The PowerPoint presented at the local board workshops is provided in Attachment A. The sub-sections below reference the relevant slide pages.

22. Questions from local boards at the workshops are provided in Attachment B. These questions will be further explored during the options analysis.

There are ongoing issues with animal nuisance (Slides 9-10)

23. At the workshops, staff presented known animal nuisances occurring regionally and locally. Previous engagement captured many types of nuisance, but local boards added and emphasised the nuisances listed below:

Table 1 - Local board informal views on animal nuisances

Bees	· Bees leaving excrement on cars is a minor nuisance. · Some people, especially those with bee allergies, are fearful of bees coming onto their property.
Birds	· Types of nuisance caused by birds is very subjective. · People are abandoning geese and ducks. · Breeding parrots is a nuisance. · Turkeys and peacocks are causing a nuisance in rural areas. · Feeding wild pigeons and seagulls is causing a nuisance.
Cats	· There are large numbers of stray cats across the region. · Cats breed in construction and development spaces. · Cats cause a nuisance by defecating in vegetable gardens. · Abandoned kittens become feral and cause nuisance. · Cats are eating native wildlife.
Pigs	· In urban areas, temporarily keeping pigs for fattening causes nuisance.
Rabbits	· Rabbit infestations on council land cause nuisance to neighbouring properties.
Roosters	· Roosters are a nuisance and can be vicious, harmful animals. · In rural areas, people are abandoning roosters. · Rural areas have a higher tolerance for roosters.
Stock	· In rural areas there are issues with fences deteriorating and stock escaping. · Loose chickens and wandering stock are a nuisance.
Vermin	· People complain about vermin and water rats in waterways, low tide or the deep bush. · Open composting could create issues with vermin. · Complaints about rats are increasing.

The bylaw’s definition of ‘owner’ needs to be reviewed (Slide 15)

24. The bylaw focuses on the responsibilities of owners of animals. It is unclear if someone who is providing for the needs of an animal, such as food or shelter, becomes responsible for that animal as their ‘owner’.

25. Most local boards view that the bylaw’s definition of ‘owner’ should be clearer.

Table 2 - Local Board informal views on the definition of ‘owner’

· Any animal, whether owned or unowned, should be addressed in the bylaw.

· The current definition is useful as it captures a broad scope of animal owners.

· The definition should elaborate on criteria for the phrase ‘under that person’s care’.

· Owner definition should include accountability for feeding wild animals but should:

o not punish volunteers who care for the animals’ wellbeing

o allow animal control officers to feed animals to trap them.

26. In response to questions from local boards at the workshops, staff note the following.

· The Regional Pest Management Plan 2019-2029 manages cats that are not microchipped or identified by a collar and that are on significant ecological areas.

· The Wildlife Act 1953 provides that a wild animal is the property of the Crown until it has been lawfully taken or killed. At that point, it becomes the property of the killer or trapper. This act specifically excludes some animals, such as cats, pigeons and rats, from being vested in the Crown.

· In areas of high conservation value or where there is serious threat, the council will undertake control of certain pest animals. In general, landowners and occupiers are primarily responsible for managing pests.

The bylaw’s definition of ‘nuisance’ needs to be reviewed (Slide 15)

27. The bylaw uses the Health Act 1956 definition of ‘nuisance’. This includes a person, animal thing, or circumstance causing unreasonable interference with the peace, comfort, or convenience of another person.

28. Local boards provided a mix of informal views on the definition of ‘nuisance’. Some local boards commented that the definition should have more specific criteria, while others said the bylaw should retain the current broad definition.

Table 3 - Local board informal views on the definition of ‘nuisance’

· The definition of nuisance in the Health Act 1956 is outdated.

· Having specific and measurable criteria for nuisance is good.

· The nuisance definition is difficult to enforce without some specific criteria.

· Intensification and tenancy laws allowing for pets will increase nuisance incidents, so the definition needs more specific criteria.

· Reporting animal nuisance can cause tension between neighbours. Specific criteria would be useful, so neighbours are not left to interpret nuisance on their own.

· A broader definition of nuisance fits with common law and covers more occurrences.

· There cannot be one definition of nuisance since there is no one definition of Aucklanders.

· The definition of nuisance in the bylaw should have both general and specific parts.

Incorporating companion animals into the bylaw needs to be reviewed (Slide 15)

29. Currently, the bylaw does not mention companion animals (pets). The bylaw manages animals equally unless they are stock, poultry or bees.

30. Some Aucklanders find it confusing that the bylaw does not specifically address companion animals. There is misunderstanding that stock animals which are kept as pets instead of food, such as pigs and goats, are not subject to the bylaw’s stock controls.

31. Local boards had mixed views about creating a definition for companion animals. Some viewed the rules should apply based on how the animal is kept. Other local boards said the rules should apply regardless if the animal is a pet.

Table 4 - Local board informal views on adding companion animals in the bylaw's definitions

Companion animals should have separate rules

· Some animals should be defined as companion animals in the bylaw.

· The bylaw should make exceptions if any animal is defined as stock but is a pet.

· Companion animals should be excluded from the bylaw rules.

o Goats are popular pets and can be good companions.

o Farm animals as pets can provide the same benefits as traditional pets.

Companion animals should not have separate rules

· Companion animals which are stock animals should still require the same licensing process as other stock animals.

· Companion animals should not have their own rules as some neighbours are not familiar or okay with stock animals being kept as pets.

· Having a specific definition increases complexity and introduces subjectivity. It should not matter what a person says about their animal.

· People should not be allowed to have livestock as pets in urban areas.

· An animal is an animal no matter how it is kept. Since the nuisance effects on neighbours are the same, there should be no distinctions.

32. In response to questions from local boards at the workshops, staff note that you cannot buy or take ownership of a pest animal. If you already own a pest animal, you can keep it, but you cannot abandon it, give it to a new owner, or allow the pest animal to breed. The Regional Pest Management Plan 2019-2029 classifies unowned cats as pests.

Requirements for identifying owned animals needs to be reviewed (Slide 17)

33. The bylaw does not require owners to provide their animal with identification.

34. The draft findings report revealed that requiring animal identification would facilitate addressing animal nuisance issues. Most local boards viewed animal identification as helpful but impractical.

Table 5 - Local board informal views on identifying owned animals

· If your animal is going to leave your property, it should be identified.

· Council should offer a form of assistance to identify your animal.

· Every farm animal should be tagged and named.

· Identifying animals would prevent people from feeding unowned animals.

· Identifying animals is useful but impractical.

· The council should collaborate with the National Animal Identification and Tracing database.

35. In response to questions from local boards at the workshops, staff note that provided there is a valid purpose, the council has power to regulate animal registration. Any requirement would need to match the size and scale of the issue and would need to show it would effectively reduce harm and nuisance to people.

There is uncertainty about the council’s processes for managing animals (Slide 17)

36. The draft findings report identified that some Aucklanders are unclear about the council’s processes and protocols for managing animals, especially unowned animals. This confusion reduces people’s willingness to report nuisance as they are unsure who is responsible. Only 2 per cent of surveyed respondents who experienced animal nuisance reported it to the council.

37. The draft findings report identified the bylaw could be strengthened by providing information about non-regulatory processes and protocols for managing animals, especially unowned animals. Most local boards viewed that the council’s processes could be clearer.

Table 6 - Local board informal views on council processes for managing animals

· The bylaw should be clear on what the council does and does not do regarding animal management.

· The council should clarify the process for reporting unowned animals causing nuisance.

· The bylaw’s animal management processes need to align with the Regional Pest Management Plan.

· The council should offer mediation services for disgruntled neighbours over animal nuisance.

38. In response to questions from local boards at the workshops, staff note the following:

· A property owner may trap and/or lawfully kill an animal on their property. It is a criminal offence to kill an owned animal or destroy the animal inhumanely.

· To prove a legal claim for damage to private property by an owned animal, the property owner would need to show that the owner of the animal had failed to take reasonable care to avoid the damage.

· Culling is managed by central government laws and regulations, rather than the Animal Management Bylaw 2015.

Views on existing controls for specific animals in the bylaw (Slide 22)

39. Around 90 per cent of surveyed Aucklanders said the current bylaw controls for bees, stock and horses were about right or had no view.

40. The draft findings report showed council compliance response officers would find limits to urban beehives and more specific requirements for chicken coop locations easier to enforce than the current bylaw controls.

41. Local boards had a mix of views. Some had views on needing more controls, and some had views to keep the controls the same or less.

Table 7 - Local board informal views on the current controls in the bylaw

Animal

Current control

Views on more control

Views on same or less control

Bees

· Any properties, urban or rural, can keep any number of bees.

· Beekeepers must manage the flight path and temperament of their bees.

· Beekeepers must ensure nuisance from their bees’ excrement is minimised, and the bees have a suitable water source on the premises.

· The council should restrict beekeeping if people have bee-sting allergies.

· Limit the number of beehives in an area to prevent colony competition.

· Increase awareness and visibility of who keeps bees in an area.

· Restrict beekeeping to rural areas.

· Restrict the number of beehives a person can have in urban areas.

· Restrict beehive ownership by size of property.

· There should be minimum training or qualification to own bees. You need experience.

· Amateur beekeepers should be treated differently to commercial beekeepers.

· Bees are not causing much nuisance, so there is no need for more regulation.

· We should be encouraging beekeeping. Should regulate rather than overregulate.

· Do not restrict bees to just urban areas.

· Bees should be unregulated.

· Would be concerned if licensing costs for beekeeping were introduced.

· Should be careful about restricting bees as they are important to the ecosystem.

Horses

· Local boards are able to set specific controls for horses for local parks and beaches.

· Horses are currently not allowed to be kept in urban areas without a licence from the council unless the premises is larger than 4000 square metres.

Horses are permitted in public spaces if:

· manure is removed

· consideration is taken to not intimidate or cause a nuisance for other public space users

· beach dune damage is minimised.

· The same access rules for dogs on beaches should be applied to horses.

· Do not prohibit horses on beaches but restrict them to off-peak times.

· Should lobby central government to include the same powers that protect native fauna and wildlife from dogs for horses.

· Horse owners should be responsible for removing manure. The bylaw should encourage accountability and consider that picking up manure is not always practical, e.g. on busy roads.

· Should be allowed to ride horses on berms.

· Horses should not be banned from roads. There are few places to ride.

· Increase communication and awareness of current controls to horse owners.

· Would rather have horses on the roads than scooters.

Stock

· Chickens, ducks, geese, pheasants and quail are the only stock animals currently permitted by the bylaw in urban areas without a licence from the council. Any other stock animal, including roosters, would require a licence from the council in urban areas unless the premises is larger than 4000 square metres.

· Stock in urban areas must also be restrained within the boundaries of the premises on which they are kept, and chicken coops must not cause a nuisance and must be regularly cleaned.

· In rural areas the above controls do not apply. Rural residents must ensure their animals do not cause a nuisance to any other person.

· Stock should not be kept in urban areas. This is also humane for the animal.

· There should be penalties for poor stock fencing by roads in rural areas.

· The bylaw needs a mechanism to deal with repeat ‘wandering stock’ offenders.

· The criteria for keeping goats and other herbivores should be defined by the amount of grassy area on the property.

· There should be restrictions on how far a chicken coop should be from the property boundary.

· Fewer chickens should be allowed in urban areas.

· Roosters should not be allowed in rural lifestyle blocks in urban areas.

· The current stock controls are adequate.

· Support allowing pheasants in urban areas.

· There are already legal consequences for not fencing your stock. The bylaw does not need to address.

· If you have a large property in an urban area, goats should be allowed.

· Make sure urban pet days are still allowed.

· It does not matter where the chicken coop sits on the property if it is cleaned regularly.

· There should not be a complete ban on roosters in urban areas.

Views on new controls for specific animals (Slide 23)

42. A quarter of surveyed Aucklanders (26 per cent) said the bylaw should introduce controls for other animals. Of those wanting controls for other animals, over half (57 per cent) wanted controls introduced for cats.

43. The draft findings report identified that council compliance officers and the SPCA support microchipping and registering of cats.

44. Local boards provided mixed views on introducing controls for new animals. The local boards agreed that any regulatory response would need to match the scale of the issue, be cost-effective, and have measurable effects on reducing nuisance.

Table 8 - Local board informal views on controls for cats and other animals

Informal local board views on controls for cats

Informal views on introducing controls for cats

· The bylaw should limit the number of cats a person can own.

o Should make sure extremes are restricted, such as having 30+ cats.

· The bylaw should require the de-sexing of cats.

o The council should work closely with the SPCA in this matter.

o Make it compulsory for cat owners.

· Local boards have varying support for requiring microchipping of cats including:

o full compulsory microchipping across the region

o limited microchipping only to cats living in eco-sensitive areas.

· The bylaw should have the same registration process for cats as the council has for dogs.

· There should be a curfew for cats.

· There should be controls to dissuade people from feeding stray cats as it reinforces the cats’ behaviour.

· Publish best practices for tourists with cats and other animals visiting Hauraki Gulf Islands.

· The council should restrict cats from wandering.

· The council should restrict certain cat breeds, like Bengals.

Informal views on not introducing controls for cats

· Cat registration is difficult and has failed before. Auckland Council already has difficulty registering and enforcing dogs.

· Rely on the Regional Pest Management Plan 2019-2029 guidelines.

· Cats naturally wander. Containing them would be cruel.

· The council should invest in substantial long-term public education regarding cats.

· If the council restricts caring for stray cats, it could create animal welfare issues.

· Controlling cats is too trivial for the council to get involved.

Informal local board views on controls for other animals

· Rules are needed to restrict feeding wild animals in public, especially birds.

· How many animals a person can own should be restricted by section size.

· There should be a higher management expectation on animal owners in urban areas.

· The bylaw should address the health risks that animals can cause their owners.

· There should be a complete ban on snakes and ferrets.

· Rabbits are a major pest, especially in urban areas. The bylaw should restrict breeding.

· There should be controls on keeping birds in small cages.

· Unless there is a significant problem, neighbours should sort out their own problems.

45. In response to questions from local boards at the workshops, staff note the following:

· Any costs for managing stray cats would be investigated during the options development phase to respond to nuisance issues.

· The Local Government Act 2002 would give the council power to impose a curfew on cats if it was an appropriate response to the scale of the nuisance and would clearly show how the curfew would reduce harm and nuisance to humans.

· The council currently has more legal power to respond to dog nuisance than cat nuisance. The Dog Control Act 1996 gives the council wide-varying powers to address dog issues. There is no similar legislation for cats.

· Rat pest control is addressed through the Regional Pest Management Plan 2019-2029.

· The Regional Pest Management Plan 2019-2029 lists some tropical animals that can be treated as pests. These include eastern water dragons, Indian ring-necked parakeets, and snake-necked turtles.

· Chickens were not classified as pests in the Regional Pest Management Plan 2019-2029. The purpose of the plan is to protect the Auckland region’s important biodiversity assets. There are no significant biodiversity benefits to managing feral chickens at a regional level. Feral chickens are primarily a human nuisance issue centred in the urban areas where people feed them.

Other views from local boards

Rights of property owners and protection

46. The bylaw does not explain what options property owners have to handle animal nuisance on their property themselves. It is unclear which animals property owners are allowed to trap and dispose of on their own and which animals are protected.

47. Some local boards said the bylaw should clarify property owners’ rights.

Enforcement

48. Some local boards said the council should be prepared to enforce any rules it may introduce.

49. The Local Government Act 2002 does not give the power to issue an infringement notice under a bylaw. Compliance officers have said this inhibits their ability to address nuisance issues as, after trying to elicit voluntary compliance, the next step is prosecution. This can be costly to the council.

50. Some local boards provided views that the Local Government Act 2002 should be amended to allow for infringement fines. Some local boards viewed that the bylaw would already be fit for purpose if it could be enforced with infringements.

Education

51. Most local boards said the council needs to increase education and awareness about the current animal management rules. Some local boards viewed that the council should focus more on informing Aucklanders of responsible animal management than increasing regulation.

52. Some local boards also advised that any changes to the bylaw, if required, would need to have a strong communication and awareness plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

53. The bylaw affects the operation of council units involved in animal management. These include biosecurity, animal management and compliance response officers. Staff held face-to-face meetings and a workshop with council officers. These views were provided in the draft findings report and workshops.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

54. Staff captured informal local board views through cluster workshops in March 2019. The draft findings report was shared with all local boards in May 2019, and staff attended individual local board workshops through June and July 2019.

Tauākī whakaaweawe Māori

Māori impact statement

55. Staff sought views from mana whenua at the Infrastructure and Environmental Services Forum in April 2019. The members present at the hui sought clarity that the bylaw’s reference of ‘public places’ does not extend to papakāinga (communal Māori land).

56. Members were also concerned with threats to estuaries, beaches, and waterways from unregulated coastal horse trails. These views were provided in the draft findings report and options development will consider these views.

Ngā ritenga ā-pūtea

Financial implications

57. The cost of the bylaw review and implementation will be met within existing budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

58. There is a risk that the public may perceive this report as formal local board views or an attempt to regulate cats without public engagement. This risk can be mitigated by replying to any emerging media or public concerns by saying that no additions or changes will be made to the Animal Management Bylaw 2015 without full public consultation.

59. Local boards will have an opportunity to provide formal resolutions on any changes proposed to the bylaw in early 2020 before a public consultative procedure.

Ngā koringa ā-muri

Next steps

60. Following any additional formalised views from local boards, staff will generate and assess options to respond to identified animal nuisances. Staff will present these findings and options in a report to the relevant committee in the new council term in early 2020.

61. Staff will seek formal local board views when developing a statement of proposal once the committee gives direction on animal management.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Presentation at local board workshops on draft findings of the Animal Management Bylaw 2015 review	95
b ⇩	Local board questions from the workshops	119

Ngā kaihaina

Signatories

Authors

Maclean Grindell - Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Carol McKenzie-Rex - Relationship Manager Mangere-Otahuhu and Otara-Papatoetoe Local Boards

Māngere-Ōtāhuhu Local Board

18 September 2019

Referred from the Governing Body: Freedom Camping in Vehicles Bylaw

File No.: CP2019/16484

Te take mō te pūrongo

Purpose of the report

1. To note the resolution of the Governing Body and consider giving feedback to the Chief Executive before 30 September 2019.

Whakarāpopototanga matua

Executive summary

2. At its meeting on 22 August 2019, the Governing Body resolved as follows:

Resolution number GB/2019/82

MOVED by Mayor P Goff, seconded by Cr L Cooper:

That the Governing Body:

a) receive the Freedom Camping Hearings Panel recommendations

b) defer any decision on a Freedom Camping in Vehicles bylaw pending advice from officers on the content of a new Statement of Proposal for a bylaw, and further information on a possible review of the Freedom Camping Act 2011

c) agree to alter part of previous resolution GB/2015/112 passed at the Governing Body meeting on 29 October 2015

from:

“a) confirm the following legacy bylaws, or residual parts, in accordance with section 63(3) of the Local Government (Auckland Transitional Provisions) Act 2010 until 31 October 2020, at which time these bylaws, or residual parts, will be automatically revoked …”

to:

“a) confirm the legacy bylaws in i., or residual parts, in accordance with section 63(3) of the Local Government (Auckland Transitional Provisions) Act 2010, until a new bylaw made under the Freedom Camping Act 2011 comes into force at which time these bylaws or residual parts will be automatically revoked; and confirm the legacy bylaws in subparagraphs ii. to v. or residual parts, in accordance with section 63(3) of the Local Government (Auckland Transitional Provisions) Act 2010 until 31 October 2020, at which time these bylaws, or residual parts, will be automatically revoked…”

d) direct officers to provide the Regulatory Committee (or its equivalent) and Governing Body with advice on the following potential elements of a future Statement of Proposal:

i) proposed prohibitions in the following areas:

A) all areas the Freedom Camping Hearings Panel recommended should be prohibited

B) the 61 sites proposed in public submissions for inclusion as prohibited areas, which were not specified in the original Statement of Proposal but are identified in Attachment E of the Hearings Panel Report

C) all Reserves in residential areas that are Reserves held under the Reserves Act 1977

ii) restricted freedom camping in the seven sites proposed in public submissions for inclusion as restricted freedom camping areas, which were not specified in the original Statement of Proposal but are identified in Attachment E of the Hearings Panel Report

iii) restricted or prohibited freedom camping in two sites proposed in public submissions, which were not specified in the original Statement of Proposal but are identified in Attachment E of the Hearings Panel Report

iv) a General Rule that regulates freedom camping outside restricted and prohibited areas not listed in the proposed bylaw, which includes provision for:

A) a prohibition of all freedom camping in vehicles parked directly outside residential homes (unless the resident has granted permission for the vehicle to be parked outside their home)

B) a prohibition of all freedom camping in vehicles parked directly outside commercial premises, educational facilities, healthcare facilities, playgrounds, and swimming pools

C) a maximum number of nights stay at any specific site

D) the same enforcement approach in relation to homelessness as set out in the original Statement of Proposal, which aims to offer compassionate support for people with social needs

v) any other specific proposal for possible inclusion in a Statement of Proposal that is communicated to the Chief Executive by a councillor or Local Board before 30 September 2019

e) note that following decisions on the advice on the matters in recommendation d) above, council officers will be directed to develop a new Statement of Proposal for the Freedom Camping in Vehicles Bylaw for consideration by the Regulatory Committee (or its equivalent) and the Governing Body, following consultation with Local Boards”.

3. The Governing Body considered the following at its meeting on 22 August 2019:

a) Item 9 – Implementing the next steps for the Freedom Camping in Vehicles Bylaw (Hearings Panel Report).

b) Item 10 – Chair’s Report on Freedom Camping in Vehicles Bylaw.

4. The attachments to this report show sites that are already in scope for the next phase of work. Attachment A provides a list of areas included in the previous statement of proposal and Attachment B provides a list of the 70 additional areas raised by submitters during the previous consultation.

5. This is an opportunity to provide further input on proposed sites which have not already been included within the scope of the next phase and which meet statutory requirements for inclusion in the Freedom Camping in Vehicles Bylaw.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) note the resolution of the Governing Body with regards to the Freedom Camping in Vehicles Bylaw.

b) forward any other specific proposal for possible inclusion in a Statement of Proposal to the Chief Executive before 30 September 2019.

Ngā tāpirihanga

Attachments

No.	Title	Page
a	Freedom Camping in Vehicles – Managing freedom camping in Auckland (Statement of Proposal) (Under Separate Cover)
b ⇩	Areas proposed by submitters during public consultation and not included within the statement of proposal (Attachment E of the Hearings Panel Report)	125

Ngā kaihaina

Signatories

Authors

Michael Sinclair - Manager Social Policy and Bylaws

Authorisers

Kataraina Maki - GM - Community & Social Policy

Louise Mason - GM Local Board Services

Carol McKenzie-Rex - Relationship Manager Mangere-Otahuhu and Otara-Papatoetoe Local Boards

Māngere-Ōtāhuhu Local Board

18 September 2019

Mangere-Otahuh Local Board Draft Urban Ngahere (Forest) Report

File No.: CP2019/16415

Te take mō te pūrongo

Purpose of the report

1. To approve the Māngere-Ōtāhuhu Urban Forest (Ngahere) Analysis Report 2019 (Attachment A).

Whakarāpopototanga matua

Executive summary

2. The Māngere-Ōtāhuhu Local Board provided funding in the 2018-2019 financial year to undertake the ‘Knowing phase’ of the Urban Ngahere (Forest) program.

3. The ‘Knowing phase’ has involved detailed analysis of the urban tree cover; using a variety of data sources from the council, Statistics NZ, and other local government sources. The analysis has looked at the urban tree cover extents from a 2013 aerial analysis, alongside population statistics, and current growth projections outlined in the Auckland Plan.

4. The report has established that urban tree coverage in the local board area is approximately 8 per cent of the overall land area in 2013. The total tree cover is very low when compared to the averages across the region and 7 per cent below the minimum target that has been set by Auckland Council in the regional Urban Ngahere Strategy. The strategy sets a regional target to have no local board with a tree canopy coverage less than 15 per cent.

5. To continue increasing canopy cover in the long term a concerted effort will be required to plant new specimen trees every year.

6. In the 2019/2020 financial year the local board has provided funding to undertake the ‘Growing phase’ of the Ngahere program. This will commence work to develop the long term planting plan (1-10years) to help coordinate and direct local planting initiatives to increase the tree cover in areas where it is most needed along with work to develop partnerships to help grow native plants locally.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) approve the Māngere-Ōtāhuhu Urban Ngahere Analysis Report (Attachment A).

b) delegate authority through the Chief Executive to the General Manager, Parks Sport and Recreation to make minor changes and amendments to the text and design of the Māngere-Ōtāhuhu Local Board Urban Ngahere (Forest) Analysis Report that are required before public release.

Horopaki

Context

7. In 2017, Auckland Council staff developed a regional tree strategy to address concerns around tree cover changes resulting from: development pressures, disease threats, climate change, and changes to tree protection rules. The development of the strategy included workshops and consultation with elected members, mana whenua, and internal stakeholders. The work resulted in the regional Urban Ngahere (Forest) Strategy, which was adopted by the Environment and Community Committee in February 2018.

8. Currently the region has an average tree canopy cover of 18 per cent. The strategy sets targets that encourages all local boards to have a minimum tree canopy cover of at least 15 per cent, and on a regional scale the target is set at 30 per cent by 2050, in line with the Auckland Plan.

9. The regional Urban Ngahere Strategy recommends implementation and analysis at the local level. Local boards were offered the opportunity to invest in area specific Urban Ngahere programs of work.

10. The local board Urban Ngahere program has three phases: ‘Knowing’, ‘Growing’ and ‘Protecting’. The ‘Knowing’ phase involves establishing an accurate current state analysis report with recommendations for future actions. The ‘Growing’ phase involves a number of activities including annual tree plantings to address areas of low tree cover. Māngere-Ōtāhuhu Local Board has allocated funding to begin the ‘Growing’ phase in the 2019/2020 financial year.

Tātaritanga me ngā tohutohu

Analysis and advice

11. The analysis report highlights the low overall tree canopy coverage at 15 per cent for the Māngere-Ōtāhuhu local board area.

The report provides a number of key statistics:

· The local board area has an average tree canopy cover of 8%, which is the lowest for the region,

· 24 per cent of parks and open space has tree canopy cover

· 13 per cent of other public land has tree canopy cover (schools, hospital)

· 8 per cent of local roads have tree canopy cover, which is low,

· 50 per cent of urban tree cover exists on private land,

12. Section 7 of the report sets out key focus areas for increasing the tree canopy coverage across the local board area. These are intended to help provide long-term lasting benefits for local communities.

13. Funding for a concerted multi-year program of tree planting on public land in parks, open space areas and within the road corridor is necessary to help increase the overall tree numbers in the local board area which will in the long-term help to increase the areas overall tree canopy coverage.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14. Parks, Sports and Recreation (PSR) has collaborated with Community Facilities to help inform where the current maintenance and renewal program for trees can help to improve the overall health, diversity and extent of the tree canopy cover.

15. PSR will help inform the Community Facilities renewals program to ensure an ongoing program of tree renewal occurs to replace poor and ailing stock and to replant where dead, dying, or diseased trees are removed.

16. PSR and Community Facilities will collaboratively manage local board funding and project manage the delivery of the new tree plantings in the 2020 planting season.

17. PSR will investigate the opportunities for a wider collaborative approach across the council family to grow more trees in local communities and schools for local use.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18. The local board has provided direction and support for the project at workshops in July and September 2018 to complete the ‘Knowing’ phase. The board provided in-principle support to adopt the report.

19. The board requests a wider collaborative program be considered with other areas of council including the Enviro-schools program as part of the next steps for the ngahere Growing work.

20. The board has also provided funding for the next stage of the Ngahere program in the 2019/2020 financial year.

Tauākī whakaaweawe Māori

Māori impact statement

21. The urban ngahere is important to mana whenua and the use of native trees will take place as the first choice in alignment with the council’s Urban Ngahere (Forest) Strategy. New tree plantings will benefit local Māori and the wider community by providing increased opportunities for access to nature and providing shade in the local park network.

22. Mana whenua will be engaged to support tree planting preparation and provide a cultural narrative in the choice of species for the local areas.

Ngā ritenga ā-pūtea

Financial implications

23. The local board has provided further funding in the 2019/2020 financial year to undertake development of a long-term planting plan and initial scoping of sites for new tree plantings. Further detail on this program will be presented to the local board at the beginning of 2020.

24. It is recommended the local board adopts an annual program of new tree planting in parks and along streets to increase the level of tree canopy coverage on public land across the entire local board area. The planting program should take place annually into the future to help increase tree canopy cover in local parks and reserves.

25. The growing phase should include funding to help develop a collaborative program with local schools and community groups to develop a locally based program to grow native trees, and shrubs for planting in local area.

26. Further work is required to establish other options for financial assistance from the private sector within the local board area. Planting on private land is needed and large land holders such as Housing New Zealand and the Ministry of Education can help by funding the plantings of new trees.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27. Failure to provide further funding for the ngahere program will result in no long term planting plan development and no specific new tree planting program taking place in neighbourhood parks and along the road berms on suburban streets. Current renewal planting will be the only mechanism for improving the current tree asset.

28. The analysis report highlights a need for additional efforts to significantly increase tree canopy cover to help provide increased shade and the additional social and health benefits that come with more tree cover. In addition, the planting of new trees is increasingly being recognised as a local solution to help with climate related changes that are taking place.

Ngā koringa ā-muri

Next steps

29. A canopy cover change update in the results section of the report, will be added once the 2016 data is ready later this year. An update of the findings will be presented to the local board in early 2020.

30. Community Services and Community Facilities will work collaboratively to develop an outline of the ‘Growing’ program to set out new tree planting plans for next five years. The long-term growing plan for the planting program will be adopted via a report in Quarter 4 of the 2019/2020 financial year.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Mangere-Otahuhu Draft Report	133

Ngā kaihaina

Signatories

Authors

Howell Davies - Senior Advisor - Urban Forest

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Carol McKenzie-Rex - Relationship Manager Mangere-Otahuhu and Otara-Papatoetoe Local Boards

Māngere-Ōtāhuhu Local Board

18 September 2019

Temporary arrangements for urgent decisions and staff delegations during the election period

File No.: CP2019/16485

Te take mō te pūrongo

Purpose of the report

1. To seek approval for temporary arrangements during the election period for:

· urgent decisions

· decisions made by staff under delegated authority from the local board that require consultation with local board members under delegation protocols.

Whakarāpopototanga matua

Executive summary

2. Between the last local board business meeting of the current electoral term, and the first business meeting of the new term, decisions may be needed on urgent matters or routine business as usual that cannot wait until the incoming local board’s first business meeting in the new electoral term.

3. Current elected members remain in office until the new members’ term of office commences, which is the day after the declaration of election results. The declaration will be publicly notified on 21 October 2019, with the term of office of current members ending and the term of office of new members commencing on 22 October 2019. The new members cannot act as members of the local board until they have made their statutory declaration at the inaugural local board meeting.

4. As for each of the previous terms, temporary arrangements are needed for urgent decisions of the local board, and decisions made by staff under existing delegated authority.

5. All local boards have made a general delegation to the Chief Executive, subject to a requirement to comply with delegation protocols approved by the local board, which require, amongst other matters, staff to consult with local board portfolio holders on certain matters. Where there is no nominated portfolio holder, staff consult with the chair. After the election, there will be no local board portfolio holders or chairs to consult until new arrangements are made in the new term.

6. As a temporary measure, approval is sought from the local board to allow staff to continue to process business as usual decisions that cannot wait until the local board’s first business meeting, without consulting with the nominated portfolio holder or local board chair. Staff will consult with the local board chair following the inaugural meeting until new arrangements are made at the first business meeting in the term.

7. Appointments made by the local board to external bodies will cease on the date of the election. New appointments will need to be made by the local board in the new term.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board::

a) delegate to the chair and deputy chair the power to make, on behalf of the local board, urgent decisions that may be needed between the final local board business meeting and the commencement of the term of office of new local board members.

b) note that from the commencement of the term of office of new local board members until the inaugural meeting of the incoming local board, urgent decision-making will be undertaken by the Chief Executive under existing delegations.

c) approve that staff, as a temporary measure, can make business as usual decisions under their existing delegated authority without requiring compliance with the requirement in the current delegation protocols to consult with the nominated portfolio holder (or chair where there is no portfolio holder in place), from 22 October 2019, noting that staff will consult with the chair following the inaugural meeting until new arrangements are made at the first business meeting in the new term.

d) note that existing appointments by the local board to external bodies will cease at the election and new appointments will need to be made by the local board in the new term.

Horopaki

Context

8. Current elected members remain in office until the new members’ term of office commences, which is the day after the declaration of election results (Sections 115 and 116, Local Electoral Act 2001). The declaration will be publicly notified on 21 October 2019, with the term of office of current members ending and the term of office of new members commencing on 22 October 2019.

9. The new members cannot act as members of the local board until they have made their statutory declaration at the inaugural local board meeting (Clause 14, Schedule 7, Local Government Act 2002).

10. Following the last local board meeting of the current electoral term, decisions may be needed on urgent matters or routine business as usual that cannot wait until the incoming local board’s first business meeting in the new electoral term.

11. As with each of the previous electoral terms, temporary arrangements need to be made for:

· urgent decisions

· decisions made by staff under delegated authority from the local board that require consultation with local board members under delegation protocols.

Tātaritanga me ngā tohutohu

Analysis and advice

Urgent decisions

12. Between the last business meeting and the declaration of results on 21 October, current members are still in office, and can make urgent decisions if delegated to do so. If the board does not have an existing urgent decision-making process already in place, it is recommended that the board delegate to the chair and deputy chair the power to make urgent decisions on behalf of the local board during this period.

13. The urgent decision-making process enables the board to make decisions where it is not practical to call the full board together. The Local Government Act 2002 provides for local boards to delegate to committees, sub-committees, members of the local board or Auckland Council staff, any of its responsibilities, duties and powers, with some specific exceptions. This legislation enables the urgent decision-making process.

14. All requests for an urgent decision will be supported by a memo stating the nature of the issue, reason for urgency and what decisions or resolutions are required.

15. Board members that have delegated responsibilities, for example, delegations to provide feedback on notified resource consents, notified plan changes and notices of requirement, may continue to exercise those delegations until their term of office ends on 22 October (or earlier if the delegation was specified to end earlier).

16. Between the declaration of results and the inaugural meeting, the current members are no longer in office, the new members cannot act until they give their statutory declaration, and new chairs and deputies will not be in place. During this period, urgent decisions will be made by the Chief Executive under his existing delegated authority (which includes a financial cap).

Decisions made by staff under delegated authority

17. All local boards have made a delegation to the Chief Executive. The delegation is subject to a requirement to comply with delegation protocols approved by the local board. These delegation protocols require, amongst other things, staff to consult with nominated portfolio holders on certain issues. Where there is no nominated portfolio holder, staff consult with the local board chair.

18. The most common area requiring consultation is landowner consents relating to local parks. The portfolio holder can refer the matter to the local board for a decision.

19. Parks staff receive a large number of landowner consent requests each month that relate to local parks across Auckland. The majority of these need to be processed within 20 working days (or less), either in order to meet the applicant’s timeframes and provide good customer service, or to meet statutory timeframes associated with resource consents. Only a small number of landowner requests are referred by the portfolio holder to the local board for a decision.

20. Prior to the election, staff can continue to consult with portfolio holders as required by the delegation protocols (or chair where there is no portfolio holder). However, after the election, there will be no portfolio holders or chairs in place to consult with until new arrangements are made in the new term.

21. During this time, staff will need to continue to process routine business as usual matters, including routine requests from third parties for landowner approval such as commercial operator permits, temporary access requests and affected party approvals.

22. As a temporary measure, it is recommended that the local board allow staff to continue to process business as usual decisions that cannot wait until the local board’s first business meeting. This is irrespective of the requirements of the current delegation protocols to consult with the nominated portfolio holder on landowner consents. Staff will consult with the local board chair following the inaugural meeting until new arrangements are made at the first business meeting in the term.

Appointment to external bodies

23. Appointments made by the local board to external bodies will cease at the election, so local board members will not be able to attend meetings of their organisations as an Auckland Council representative from 22 October 2019, until new appointments are made in the new term. Staff will advise the affected external bodies accordingly.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24. The arrangements proposed in this report enable the council to process routine local matters during the election period. They apply only to local boards. The reduced political decision-making will be communicated to the wider council group.

25. The governing body has made its own arrangements to cover the election period, including delegating the power to make urgent decisions between the last governing body meeting of the term and the day the current term ends, to any two of the Mayor, Deputy Mayor and a chairperson of a committee of the whole. From the commencement of the term of office of the new members until the governing body’s inaugural meeting, the Chief Executive will carry out decision-making under his current delegations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26. This is a report to all local boards that proposes arrangements to enable the council to process routine local matters during the election period. This will enable the council to meet timeframes and provide good customer service.

Tauākī whakaaweawe Māori

Māori impact statement

27. A decision of this procedural nature is not considered to have specific implications for Māori, and the arrangements proposed in this report do not affect the Māori community differently to the rest of the community.

Ngā ritenga ā-pūtea

Financial implications

28. The decisions sought in this report are procedural and there are no significant financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29. There is a risk that unforeseen decisions will arise during this period, such as a decision that is politically significant or a decision that exceeds the Chief Executive’s financial delegations.

30. This risk has been mitigated by scheduling meetings as late possible in the current term, and communicating to reporting staff that significant decisions should not be made during October 2019.

Ngā koringa ā-muri

Next steps

31. The decision of the local board will be communicated to senior staff so that they are aware of the arrangements for the month of October 2019.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Anna Bray - Policy and Planning Manager - Local Boards

Authorisers

Louise Mason - GM Local Board Services

Carol McKenzie-Rex - Relationship Manager Mangere-Otahuhu and Otara-Papatoetoe Local Boards

Chairperson	Lemauga Lydia Sosene
Deputy Chairperson	Togiatolu Walter Togiamua
Members	Tauanu’u Nanai Nick Bakulich
	Carrol Elliott, JP
	Makalita Kolo
	Tafafuna’i Tasi Lauese, QSM, JP
	Christine O'Brien

Authors	Janette McKain - Local Board Democracy Advisor
Authorisers