Agenda of Manurewa Local Board

Manurewa Local Board

19 September 2019

Continuity of Manurewa community houses service provision

File No.: CP2019/16392

Te take mō te pūrongo

Purpose of the report

1. To approve next steps for the continuity of community houses service provision in Manurewa.

Whakarāpopototanga matua

Executive summary

2. Auckland Council holds leases with Housing New Zealand (HNZ) on four Manurewa properties, each with a facility that provides community house services.

3. HNZ intends to redevelop each of these four properties into residential accommodation. The current leases have an expiry date of 30 June 2020 with no right of renewal.

4. Staff have reviewed council-supported community services provision across the Manurewa Local Board area to assess community needs with service responses.

5. The continuity of the community house services is important to address the social and economic stressors of the community.

6. Options for sustaining the community house services were discussed with the local board in a workshop on 28 March 2019. The board’s preferred option was to negotiate with HNZ for its continued support of the community house services.

7. HNZ has offered a new two-year lease for each of the four houses commencing on 1 July 2020 with the proviso that council works with the community house providers to support them in developing a more structured operating model.

8. The new two-year leases allow council the time to identify a long-term solution to sustain the community house services in the future (through collaboration with HNZ and each community house provider).

9. The following next steps are proposed:

· secure the new two-year leases with HNZ effective 1 July 2020

· undertake a planning session with each HNZ leased community house service provider to identify their aspirations for the future

· work with each community house service provider to support them to develop a more structured operating model

· work collaboratively with HNZ and the community house service providers to identify future long-term solutions for sustaining service provision.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) approve the establishment of a new two-year lease commencing 1 July 2020 with Housing New Zealand for each of the four community houses located at 139 Shifnal Drive, 4 Tamworth Close, 1 Rata Vine Drive and 60 Maplesden Drive, Manurewa.

b) endorse staff to work with the Manurewa community house service providers and Housing New Zealand to identify long-term solutions for sustaining community house service provision in Manurewa in the future.

Horopaki

Context

10. Through a legacy council arrangement, council holds a market-rate, annually adjusted lease with HNZ on four properties in Manurewa. Each of these properties has a facility providing community house services. The four properties are:

· 139 Shifnal Drive, Manurewa

· 4 Tamworth Close, Manurewa

· 1 Rata Vine Drive, Manurewa

· 60 Maplesden Drive, Clendon / Manurewa.

11. A local community / residents group govern and manage the community house services from each of these properties.

12. These four properties are dispersed across the Manurewa Local Board geographical area, each servicing the unique needs of residents.

Map 1: Location of four properties leased from HNZ

13. The map above shows the location of each of these properties in relation to one another.

14. HNZ intends to redevelop these properties into residential accommodation in the future. The current leases have an expiry date of 30 June 2020 with no right of renewal.

Tātaritanga me ngā tohutohu

Analysis and advice

Methodology / approach used for analysis

15. Staff reviewed council-supported community services provision within the Manurewa local board area and assessed community needs with service responses and ascertained that the continuity of the community house services was important to address the social and economic stressors of the community.

16. The methodology used for this project is displayed in Figure 1 below.

Figure 1: Project methodology

What we learnt – key findings from our research and analysis phases

17. As presented to the local board in a workshop on 22 November 2018, the key findings from the research and analysis phases of the project are summarised below.

· The provision of council facilities is sufficient within Manurewa, although it is noted that transport and user costs are significant access barriers for many in the community.

· The houses are in high deprivation communities where many of the residents live in HNZ houses.

· The four community houses are not providing standard council services commonly associated with a community-led operating model (i.e. programmes and activities) but instead, provide a drop-in, one-on-one, social referral service in helping individuals and families address a range of multi-dimensional and complex needs.

· The houses are small and located in pocket communities that residents can easily walk to which makes them appealing and accessible.

· The community house service providers have adopted a unique, organic and responsive approach to addressing the deprivation needs of their particular community. However, all the providers are assisting individuals and families with access to food, as well as helping to resolve housing and safety / security issues.

· The community house service providers are well respected and have a positive impact in helping to address the complex needs of their community.

· House services are providing an important function of improving the social cohesion and community wellbeing in their local area.

Staff developed options

18. Staff discussed options for the continuation of community house services beyond 30 June 2020 with the local board in a workshop on 28 March 2019.

19. Options included:

· council developing or acquiring a facility / space to deliver the community house services from

· transferring the services to existing council facilities in the local area (possibly viable for some but not all services)

· negotiating with HNZ for their continued support of the community house services.

20. The local board confirmed their expectation that HNZ take some responsibility for the continued provision of community house services and therefore requested staff to pursue negotiating with HNZ as the way forward.

Working with Housing New Zealand

21. Staff have worked with HNZ to identify areas of common ground to safeguard the future provision of community house services.

22. By working with HNZ, staff have identified that HNZ:

· shares a common goal with council to ensure that there is no gap in service provision to the four local neighbourhoods / communities

· is willing to work with council to find a long-term solution for each site

· will provide community spaces / rooms in their new housing developments

· is potentially interested in having a direct relationship with the community house service providers in the future when the local neighbourhood is redeveloped with increased housing

· has no immediate plans to develop any of the four sites but will do so at a future, yet unspecified date (with 1 Rata Vine Drive, Manurewa being the first)

· has a new Customer Strategy and is currently developing a new Service Delivery Model to implement the strategy, which both identify HNZ’s renewed focus on community outcomes.

A new two-year lease as a short-term solution

23. HNZ has offered a new two-year lease for each of the four houses commencing on 1 July 2020.

24. The new leases will have the same terms and conditions as the current leases. However, HNZ stated that this will be under the proviso that council works with the community house providers to support them in developing a more structured operating model.

A long-term solution is best through partnership

25. The new two-year lease for each of the four houses commencing on 1 July 2020 is offered by HNZ to provide more time for council to work with the providers to develop a more sustainable operating model.

26. The two-year time period also allows for HNZ, council and the community house service providers to work collaboratively on the development of long-term sustainable service solutions that takes into account where services are delivered from, and who can access them. Consideration will also be given to what arrangements can be put in place between HNZ and council to ensure their partnership can be enduring.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

27. The project has had a cross-council, multi-disciplinary team of contributors with representation from Service Strategy and Integration, Community Places, Community Facilities, Community Empowerment Unit and Panuku.

28. Recommendations in this report will impact Panuku (securing the new leases), and the Community Empowerment Unit (responsible for meeting HNZ’s proviso of the two-year leases).

29. Staff in Community Places and Service Strategy and Integration will support the development of long-term solutions for improved community outcomes, working collaboratively with HNZ and the community house service providers.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

30. The services provided from the four community houses are having a positive impact in responding to the complex (and often high deprivation) needs of their community as well as improving the social and community wellbeing of their local area.

31. The new two-year leases will ensure continued service provision for the Manurewa community until 30 June 2022.

32. The views of the local board have been incorporated through workshops held on:

· 6 September 2018

· 22 November 2018

· 28 March 2019

· 23 May 2019

· 1 August 2019.

33. The local board has expressed the view that HNZ has some responsibility to support the services provided from the four community houses.

34. At the workshop on 1 August 2019, the board indicated support for HNZ’s offer of a two-year lease for each of the four community houses.

35. The board also indicated its support for staff to continue working with HNZ and the service providers on a long-term sustainable solution for maintaining the services provided by each house.

Tauākī whakaaweawe Māori

Māori impact statement

36. The Manurewa community has a higher number of people identified as Māori than the Auckland average (25.2% compared to 10.7%) and a higher proportion of Māori under 15 years (36.38%) than all ethnicities under 15 years (26.97%) per the 2013 census.

37. The four HNZ leased community houses are providing a positive, holistic and whanau ora service delivery approach that caters to their local residents. The houses have a common cycle of kaupapa in the services they are providing as demonstrated in Figure 2 below.

Figure 2: HNZ leased community houses kaupapa approach in service delivery

Ngā ritenga ā-pūtea

Financial implications

38. Leasing costs are provided in council budgets and do not require any new investment from the local board.

39. Locally driven initiative (LDI) budget will be required in 2020/2021 for on-going work to support the community house providers in developing a more structured operating model. Staff will discuss this with the local board during the planning of the 2020/2021 local board work programme.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

40. The following risks and mitigations are associated with the recommendations in this report.

Risk	Mitigation
The continuity of services is reliant on HNZ decisions and outside council’s control	Staff will endeavour to maintain a good working relationship with HNZ and comply with HNZ’s proviso for the new leases
The position of the local board on the four community houses change following the October 2019 local government elections	Staff will provide a briefing to the new local board as soon as the opportunity arises

Ngā koringa ā-muri

Next steps

41. Staff propose these next steps to ensure there is no gap in community house service provision when the four current HNZ leases expire on 30 June 2020:

· secure the new two-year leases with HNZ effective 1 July 2020

· undertake a planning session with each current HNZ leased community house service provider to identify their aspirations for the future

· work with each community house service provider to support them to develop a more structured operating model

· work collaboratively with HNZ and the community house service providers to identify future long-term solutions for sustaining service provision.

42. The figure below provides a visual representation of these steps as well as the collaborative approach to develop long-term solutions for sustaining the current community house services in the future.

Figure 3: Next steps

43. Staff propose to update the local board in March 2020.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Kimberly Rees - Service and Asset Planning Specialist

Authorisers

Lisa Tocker - Head of Service Strategy and Integration

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Manurewa Local Board

19 September 2019

Manurewa Local Grants and Multiboard Grants Round One 2019/2020, grant allocations

File No.: CP2019/15438

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline applications for the Manurewa Local Board Grant Round One 2019/2020, including multi-board applications.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received for the Manurewa Local Grant Round One and Multi-Board Local Grant Round One 2019/2020 which are provided as Attachments B and C respectively.

3. The Manurewa Local Board adopted the Manurewa Local Board Grants Programme 2019/2020 on 21 March 2019 which is included as Attachment A. The document sets application guidelines for contestable community grants submitted to the local board.

4. The Manurewa Local Board set a total community grants budget of $170,000 for the 2019/2020 financial year.

5. In Manurewa Local Board Round One 2019/2020 a total of 28 local grant applications were received requesting a total amount of $256,438.17, and 13 multi-board applications were received, requesting a total amount of $57,286.19.

Ngā tūtohunga

Recommendations

That the Manurewa Local Board:

a) agree to fund, part-fund or decline each application in Manurewa Local Grant Round One 2019/2020

Table One: Manurewa Local Grant Round One 2019/2020 applications

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG2010-101	Weymouth Residents and Ratepayers Incorporated	Community	Towards four security cameras, including two number plate detection cameras and two general surveillance cameras in Weymouth.	$2,133.00	Eligible
LG2010-102	Asthma New Zealand Incorporated	Community	Towards the free distribution of asthma emergency information packs with peak-flow charts for the Auckland region.	$5,000.00	Eligible
Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG2010-103	Communicare CMA (Ak) Incorporated	Community	Towards venue hire costs for the Communicare Manurewa Friendship Centre programme.	$2,240.00	Eligible
LG2010-105	Weymouth Residents and Ratepayers Incorporated	Community	Towards printing costs of the "Weymouth News" publication.	$2,000.00	Eligible
LG2010-106	The TYLA Trust	Community	Towards the entry fees for the "TYLA" school holiday programme from 1 October 2019 to 31 January 2020.	$3,169.57	Eligible
LG2010-107	Taonga Education Centre Charitable Trust	Community	Towards “Te Puawaitanga Kaipapaa Maori Clinical Arts Therapy Programme” for teenage mothers specifically therapist fees, art materials and venue hire.	$39,568.87	Eligible
LG2010-108	John Walker Find Your Field of Dreams Foundation	Sport and recreation	Towards costs of the "Run, Jump and Throw for Gold" programme in Manurewa schools, coaching and programme delivery.	$15,000.00	Eligible
LG2010-109	Camille Daniels under the umbrella of Auckland Maori Rugby League Incorporated	Sport and recreation	Towards costs for a young person to play in the Maori Rugby League Tournament in Rotorua from 26 to 28 September 2019.	$1,750.00	Ineligible
LG2010-110	Pacific Fusion Fashion Show	Arts and culture	Towards costs of the "Pacific Fusion Fashion Show” including sound, lighting, projectors, chairs, port-a-loos and framing for exhibits.	$25,000.00	Eligible
Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG2010-115	Auckland Basketball Services Limited	Sport and recreation	Towards the Manurewa junior coaching programme for basketball players from 1 October 2019 to 31 May 2020.	$5,000.00	Eligible
LG2010-116	The Gardens Residents and Ratepayers Association Incorporated	Community	Towards five security cameras for “The Gardens”.	$25,000.00	Eligible
LG2010-118	Manurewa Marlins Rugby League Football and Sports Club	Sport and recreation	Towards costs of the touch tag module, including a golf cart, referee fees, affiliation fees and set up.	$15,191.30	Eligible
LG2010-120	Dance Therapy New Zealand	Arts and culture	Towards costs of the "Arts 4 Us South" programme, including venue hire, marketing, co-ordination, facilitation fees and materials.	$2,000.00	Eligible
LG2010-121	Life Education Trust Counties Manukau	Community	Towards a contribution to costs of the life education programme in schools, including educational resources, insurance, salaries and professional development support.	$11,485.88	Eligible
LG2010-123	Babystart Charitable Trust	Community	Towards costs of baby start boxes, including baby clothing, nappies, mattress, blankets, toys and food.	$5,409.95	Eligible
Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG2010-124	Counties Manukau Sports Foundation	Sport and recreation	Towards cost of the "Hauora Hakinakina - Wellbeing through Sport" programme, including venue hire, bin and toilet hire, trophies, prizes, refreshments, photography, coaches, Maori Warden donation and St Johns ambulance fees.	$22,865.00	Eligible
LG2010-125	Faith City Trust Board	Community	Towards Project Wy costs for the "Educational Bootcamp," including venue hire, workshops, programme facilitator, transport and lunches.	$3,500.00	Eligible
LG2010-126	Te Whakaora Tangata	Community	Towards the “Te Whakaora Tangata Parenting Programme”, including venue hire, volunteer costs, service delivery, travel and food.	$14,900.00	Eligible
LG2010-129	Kids Safe with Dogs Charitable Trust	Community	Towards “Kids Safe with Dogs” programme in schools, including printing, instructor fees and administration costs.	$4,887.00	Eligible
LG2010-131	Totara Hospice	Community	Towards costs for the "Sunrise Walk" event, including the public address system, sound system, marquee hire, portaloos, security, first aid and radio transmitters.	$7,882.55	Eligible
Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG2010-133	Interacting	Community	Towards weekly drama, hip hop and film classes, including venue hire, facilitators, coordinator, volunteer support, props and costume and administration costs.	$4,290.00	Eligible
LG2010-134	Auckland Seniors Support and Caring Group Incorporated	Arts and culture	Towards venue hire costs for the groups "We play, and We help" programme.	$3,125.00	Eligible
LG2010-135	Thunder Navajo Sports Trust	Sport and recreation	Towards touch rugby coaching costs.	$5,000.00	Ineligible
LG2010-136	Panacea Arts Charitable Trust	Arts and culture	Towards the "South Art Transition" programme costs including art therapist and tutor fees, venue hire, administration and art materials.	$2,800.00	Eligible
LG2010-137	Manurewa Amateur Athletic Club	Sport and recreation	Towards costs for the “Manurewa Amateur Athletic Club”, sports and training equipment.	$2,501.05	Eligible
LG2010-138	Youthline Auckland Charitable Trust	Community	Towards training, triage support, supervision and telecommunication costs for “Youthline”.	$5,000.00	Eligible
LG2010-139	Touch New Zealand	Sport and recreation	Towards Clendon Community "TouchED" programme, costs including venue hire, fees, food, prizes, sports equipment and professional development.	$17,739.00	Eligible
Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG2010-140	Mountfort Park Water Polo Club Incorporated	Sport and recreation	Towards Mountfort Park Water Polo Club, including pool hire.	$2,000.00	Eligible
Total				$256,438.17

b) agree to fund, part-fund or decline each application in Manurewa Multi-Board Local Grant Round One 2019/2020

Table Two: Manurewa Multi-Board Local Grants Round One 2019/2020 applications

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
MB1920-110	The Korean Society of Auckland Incorporated	Events	Towards event costs for the annual “Korean Day”	$300.00	Eligible
MB1920-115	Manukau Orchestral Society Incorporated	Arts and culture	Towards the wages of mentors and soloist to rehearse and deliver a concert.	$723.00	Eligible
MB1920-118	CNSST Foundation, formerly known as Chinese New Settlers Services Trust	Community	Towards costs of the "A Brighter Future for You" project, venue hire, including tablets and teaching costs.	$3,000.00	Eligible
MB1920-135	Auckland Kids Achievement Trust	Community	Towards the salary for three "Stars" programme coordinators.	$5,000.00	Eligible
MB1920-141	Royal New Zealand Foundation of The Blind Incorporated	Community	Towards the purchase of digital talking books for the Blind Foundation library.	$1,900.00	Eligible
Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
MB1920-151	New Zealand Nepal Society Incorporated	Events	Towards costs of the 'Nepal Festival 2020', audio visual hire, insurance, waste management, marketing, travel and operations.	$8,007.50	Eligible
MB1920-152	Mika Haka Foundation Charitable Trust	Community	Towards costs for the "YES Creative Hub," including rent, public liability insurance, utilities, safety officer's salary and administration.	$4,897.00	Eligible
MB1920-153	The Operating Theatre Trust	Arts and culture	Towards 2,000 show tickets and transport for school children to attend the theatre production "Greedy Cat" by Joy Cowley.	$3,103.55	Eligible
MB1920-155	YMCA North	Sport and recreation	Towards a contribution for costs of the “Counties Manukau Intermediate Sports Camps,” including catering, accommodation, salaries, volunteer donations, St Johns ambulance fees, medals, trophies and sports equipment.	$10,000.00	Eligible
MB1920-164	Counties Manukau Sports Foundation	Sport and recreation	Towards catering, venue hire, event coordinator, decorations and printing costs to host the “2019 Counties Manukau Sporting Excellence Awards."	$3,000.00	Eligible
Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
MB1920-170	Environmental Education for Resource Sustainability Trust	Environment	Towards costs of the “Paper for Trees” programme in schools, including native plants, classroom bins, administration and office expenses.	$7,125.81	Eligible
MB1920-172	Totara Park Mountain Bike Club Incorporated	Sport and recreation	Towards the Totara Park Mountain Bike Trail including maintenance costs, a digger machine and operator hire, contractors, equipment hire, materials for bridge building and power tools.	$4,896.00	Ineligible for a grant due to the project being on council land. This can be paid as a service agreement
MB1920-173	Body Positive - New Zealand Incorporated	Community	Towards the salary of the peer navigator for “Body Positive New Zealand”.	$2,000.00	Eligible
MB1920-178	Kokotala Limited	Community	Towards costs for financial literacy workshops, including venue hire, course material, information technology setup, banners, flyers and signage.	$3,333.33	Eligible
Total				$57,286.19

Horopaki

Context

6. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

8. The Manurewa Local Board adopted its grants programme for 2019/2020 on 21 March 2019 and will operate three quick response and two local grants rounds this financial year.

9. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

10. The Manurewa Local Board set a total community grants budget of $170,000 at the beginning of the 2019/2020 financial year.

Tātaritanga me ngā tohutohu

Analysis and advice

11. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

12. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

13. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

14. Local boards are responsible for the decision-making and allocation of local board community grants. The Manurewa Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

15. Staff will provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.

Tauākī whakaaweawe Māori

Māori impact statement

16. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Te Waka Angamua department has provided input and support towards the development of the community grant processes.

17. Eighteen applicants applying to Local Grants Round One and seven multi-board applicants indicated that their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

18. The allocation of grants to community groups is within the adopted Long-Term Plan 2018-2028 and local board agreements.

19. The Manurewa Local Board has set a total community grants budget of $170,000.00

20. In Manurewa Local Board Round One and Multi-Board Round One 2019/2020, a total of 28 applications were received, including 13 multi-board applications, requesting a total amount of $313,724.36.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

21. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

22. Following the Manurewa Local Board allocating funding for local grants round one, Commercial and Finance staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Manurewa Local Board Grants Programme 2019/2020	35
b ⇨	Manurewa Local Board Grants Round One 2019/2020 grant applications (Under Separate Cover)
c ⇨	Manurewa Local Grants Multi-Board Round One 2019/2020 grant applications (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Helen Taimarangai - Senior Community Grants Advisor

Authorisers

Marion Davies - Grants and Incentives Manager

Shane King - Head of Service Support

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Manurewa Local Board

19 September 2019

Grant of landowner approval and lease for additional premises to Royal New Zealand Plunket at Manurewa Library Complex Grounds, 7 Hill Road, Hill Park

File No.: CP2019/16550

Te take mō te pūrongo

Purpose of the report

1. To grant landowner approval and a lease for additional premises to Royal New Zealand Plunket Trust to enable the proposed new playground area at Manurewa Library Complex Grounds, 7 Hill Road, Hill Park.

Whakarāpopototanga matua

Executive summary

2. Royal New Zealand Plunket Trust holds an operative community lease for the group-owned building located at Manurewa Library Complex Grounds, 7 Hill Road, Hill Park. The lease commenced on 1 June 2015 with one right of renewal for a further term of 10 years reaching final expiry on 31 May 2035.

3. Plunket is a national not-for-profit organisation and is the leading provider of well-child and family health services. Plunket provides a caring, professional ”Well-child” and whānau service. It is committed to providing access to support services for the development, health and well-being of children under five years old.

4. Plunket has formally applied and proposes to extend their existing leased area by approximately 75 square meters (more or less) being 344 square meters in total from the previous 269 square meters to accommodate the proposed new playground. The playground will be used by those visiting the family centre with the main purpose being for use by one to five-year olds.

5. The proposed area is currently outside the leased footprint, in the front of the building premises adjoining the footpath and driveway. A new deck bridge from the play area and a new access ramp entrance is part of the plans to enable access into the building with additional fencing as required for safety.

6. Staff recommend that the Manurewa Local Board grant landowner approval to enable the development of the proposed new playground area and grant a lease for additional premises comprising a further 75 square meters to Royal New Zealand Plunket Trust in accordance with the Local Government Act 2002. The lease for additional premises will coincide with the existing community lease held by Plunket.

7. Iwi engagement is proposed during September. Public notification will follow subject to Manurewa Local Board approval of the recommendations below.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) approve the public notification of Auckland Council’s intention to grant landowner approval and lease for additional premises to Royal New Zealand Plunket Trust at Manurewa Library Complex Grounds, 7 Hill Road, Hill Park

b) delegate to the Manurewa Local Board Chair to appoint a hearings panel to consider submissions or objections received, following the public notification, and for the panel to reach a decision

c) grant landowner approval to Royal New Zealand Plunket Trust to construct the new playground, ramp and decks to the group-owned building at Manurewa Library Complex Grounds, 7 Hill Road, Hill Park

d) grant, subject to any objections a lease for additional premises comprising 75 square metres (more or less) to Royal New Zealand Plunket Trust at Manurewa Library Complex Grounds, 7 Hill Road, Hill Park as outlined in red on Attachment A to this report on the land described as Lot 1 Deposited Plan 90812 subject to the following terms:

i) term - five years and eight months commencing 19 September 2019, with one 10 year right of renewal

ii) final expiry - 31 May 2035

e) all other lease terms and conditions will be in accordance with the terms and conditions contained in the operative community lease to Royal New Zealand Plunket Trust dated 23 July 2018.

Horopaki

Context

8. This report considers the landowner approval and lease for additional premises to Royal New Zealand Plunket Trust located at Manurewa Library Complex Grounds, 7 Hill Road, Hill Park.

9. The Manurewa Local Board is the allocated authority relating to local, recreation, sport and community facilities matters.

Site details and additional lease premises

10. Plunket holds an operative community lease for the group-owned building at Manurewa Library Complex Grounds, Hill Park described as Lot 1 Deposited Plan 90812 held in fee simple by Auckland Council and subject to the provisions of the Local Government Act 2002.

11. Plunket has formally applied for landowner approval for a new playground area that is outside the existing leased area. As such the lease for additional premises for 75 square metres is required and is outlined in red on Attachment A.

12. Plunket currently leases an area of 269 square metres.

13. The Manurewa Local Board has delegated authority to approve the public notification of council’s intention to grant a community lease for additional premises and to grant landowner approval for the playground.

14. The plans including the detailed concepts for the play equipment are attached as Attachment B and C to this report. The plans include a connecting path to the play area from the building and new ramp entrance.

15. The area for the proposed playground contains mature pin oak (Quercus palustris) trees. To minimise or avoid potential adverse effects a tree protection methodology has been prepared by the applicant’s arborist attached as Attachment D to this report. This has been reviewed by Auckland Council’s senior arboriculture and eco specialist. The trees are not legally protected under the Auckland Unitary Plan – (Operative in part) but works are required in the root zones so protection is recommended in accordance with the applicant’s and Auckland Council’s arborist recommendations.

Planning Context

16. The application aligns with the Manurewa Local Board Plan 2017, specifically:

· Outcome 1: People in Manurewa are actively connecting everywhere, every day. Our communities work together to create spaces and places that meet the diverse aspirations of our community, support participation in activities and make new connections and

· Outcome 5: We treasure our home, our community. Our community spaces are part of a first-class network. They are popular gathering places used for a variety of activities led by diverse local communities with many different interests, by providing an active recreation space that is accessible for children.

Tātaritanga me ngā tohutohu

Analysis and advice

17. The options for the local board are to approve or decline the landowner request for the playground and lease for additional premises.

18. Approving the landowner application:

· provides play opportunities for all children visiting the family centre and Manurewa Library complex grounds; and

· maximises the use of this small under-utilised area.

19. If the Manurewa Local Board declines the landowner and lease application the playground and lease for additional premises will not proceed. Opportunities for local community to use and enjoy the playground for one to five-year-old children will not proceed. This option is not recommended by staff.

Land use and specialists’ comments/consultation

20. Auckland Council’s senior maintenance delivery coordinator, parks and places specialist, senior arboriculture and eco specialist and stakeholder advisor have reviewed the proposal and are in support of the the landowner approval and lease for additional premises to Royal New Zealand Plunket Trust for the playground at Manurewa Library Complex Grounds.

Recommendation

21. The recommendation to the Manurewa Local Board is to support the public notification to enable the landowner approval for the playground and lease for additional premises to Royal New Zealand Plunket Trust. This will enable all children visiting the grounds and Plunket with their whanau use of this facility.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

22. The proposed landowner approval and lease for additional premises have no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23. The local board has reviewed this item at a workshop on 22 August 2019 and provided informal support for the proposed landowner approval to construct the playground and the lease for additional premises. The outcome supports parks to be active in that are easily accessible.

24. The recommendations in this report are within local board’s allocated authority to grant landowner approvals and leases within local community facilities.

25. The recommendations within this report support the Manurewa Local Board Plan 2017 outcomes of:

· people in Manurewa are actively connecting everywhere, every day (Outcome 1)

· we treasure our home, our community (Outcome 5).

26. The proposed playground will provide play opportunities for all children visiting the family centre and Manurewa Library Complex Grounds.

Tauākī whakaaweawe Māori

Māori impact statement

27. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi which are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2015-2025, the Unitary Plan and local board plans.

28. An aim of community leasing is to increase targeted support for Māori community development projects. This proposal seeks to improve access to facilities for all Aucklanders including Māori living in the Manurewa Local Board area.

29. There are no sites of value or significance to Mana Whenua identified in the Auckland Unitary Plan – Operative in Part in relation to the application.

30. Iwi engagement is to be undertaken during September and will involve a formal, written engagement. Detailed information on the land and Royal New Zealand Plunket Trust will be provided to Mana Whenua to comment on any spiritual, cultural or environmental impacts with respect to the proposal.

Ngā ritenga ā-pūtea

Financial implications

31. There are no financial operational implications for the local board over and above the existing maintenance requirements of this land.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

32. There are no risks to council as the playground construction and on-going maintenance is the responsibility of the Royal New Zealand Plunket Trust. When the lease reaches final expiry a condition will include reinstatement of the land to its original state.

33. Any other risks associated with the public notification, granting of landowner approval and lease for additional premises are considered to be relatively minor as the playground area maximises the use of this small parcel of land.

Ngā koringa ā-muri

Next steps

34. Subject to the local board’s approval, a decision will be communicated to the applicant with a formal landowner approval letter. Conditions will be placed on the landowner approval regarding (but not limited to):

· health and safety conditions

· ensuring the applicant controls rubbish at the site

· safety fencing during construction

· reinstatement of adjacent land if affected.

35. Staff will work with the applicant to finalise landowner approval and lease for additional premises documentations.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Plan for 7 Hill Road, Manurewa	43
b ⇩	Halver Design proposal - playground	45
c ⇩	Halver design playground concepts	47
d ⇩	Royal New Zealand Plunket Trust – Play Area – Arboricultural Report	49

Ngā kaihaina

Signatories

Authors

Raewyn Sendles - Land Use Advisor

Tai Stirling - Community Lease Specialist

Authorisers

Rod Sheridan - General Manager Community Facilities

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Manurewa Local Board

19 September 2019

Nga Ara O Manurewa Paths Plan

File No.: CP2019/16599

Te take mō te pūrongo

Purpose of the report

1. For the Manurewa Local Board to adopt Nga Ara o Manurewa Paths Plan.

Whakarāpopototanga matua

Executive summary

2. This document outlines Nga Ara O Manurewa paths plan, the aspirational long-term local paths plan for Manurewa. This is a visionary and guiding document intended for use by the local board, council departments, council-controlled organisations, community groups, private developers and other interested parties.

3. The draft plan was workshopped with the local board in 2018 and approved for community engagement in 2019.

4. Mana Whenua were engaged through the Southern Parks Hui and the Southern Structure Plan Mana Whenua Forum.

5. Adoption of the Nga Ara o Manurewa Paths Plan will enable the Manurewa Local Board to identify funding opportunities to deliver priority connections over future years.

6. This is a live document. Future changes and amendments are anticipated, based on the future developments in the Manurewa local board area.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) adopt the Nga Ara o Manurewa Paths Plan - an Aspirational Plan for the Manurewa Local Board area.

Horopaki

Context

7. Formerly known as “Greenways Plan”, the Nga Ara o Manurewa Paths Plan will be used by the local board as a guiding document to support future development within the defined area by both internal infrastructure departments and external organisations.

8. The aim of a local paths plan is to advance cycling and walking routes which are safe and pleasant, while also improving local ecology and access to recreational opportunities. To achieve these aims, local paths may cross existing areas of parkland and follow street connections between localities, community facilities and parks.

9. The network will link together areas of housing and employment, open spaces, town centres, recreational facilities, places of interest and transport hubs.

10. An engagement plan was approved by the local board in February and then then again in March 2019, before staff progressed with public consultation.

11. Work on the Nga Ara o Manurewa Paths Plan has been underway since 2017. A draft plan was open for public consultation through the “Have Your Say” process for two weeks from 23 March, with Mana Whenua and public consultation events following.

12. This final plan is an aspirational document which is to be implemented over the next ten to twenty years. Successful implementation will rely on a co-ordinated approach between the local board and stakeholders.

Tātaritanga me ngā tohutohu

Analysis and advice

13. Auckland’s local paths plans are a series of linked, visionary plans being driven from the ‘ground up’ by local boards with the long-term aim of greatly improving walking, cycling and ecological connections across the region.

14. The primary driver for developing the Nga Ara o Manurewa Paths Plan is to increase walking and cycling connections for recreation and commuter purposes.

15. These connections provide for a range of different users within the walking and cycling network.

· Local path - street: These high-use connections provide preferential use for cyclists and make use of a variety of street furniture to separate cyclists from motor vehicles, providing direct links to local and regional centers

· Local path – open space: These high-use connections provide for both cyclists and pedestrian users linking people with local centres, parks, transport links and schools

· Express path - street: Located on busy streets, express paths are major cycleways connecting people to main centres and form the base structure of the cycle network

· Express path – open space: An off-road major connection that provides for both walking and cycling separated from vehicles and connect people to major centres and form the base structure of the cycleway network

· Trail - walking only: A trail is distinct from a local path in that it is found in rural or bush settings and is primarily for recreation. A trail can also be a bush walk, which due to topography would not be shared by cyclists. Trails are not generally intended to form a connection between destinations, and often run in loops. Many trails will connect to Local or Express Paths. Trails may also allow for horse-riding alongside walking and cycling.

16. Implementation of the local paths plan will better connect Manurewa to neighbouring areas and will also connect to regional walking and cycling proposals for the greater Auckland area.

17. As Manurewa has an extensive and mature street network, much use of existing roads is proposed for local paths development. There are existing cycle facilities that might require refurbishment or upgrade to meet the local paths criteria. Local paths on existing roads may require new separate walking or cycling facilities as sharing road space may not be desirable due to high traffic speeds and volumes.

18. There are many benefits to developing local paths, including:

• Recreational – Improving people’s access to outdoor recreation and enjoyment close to their home

• Environmental – Reducing our reliance on fossil fuels by providing attractive and safe alternative transport choices, improving storm water quality and reducing flooding events through low impact design measures and by improving ecosystems, habitats and ecological niches

• Social – Providing improved opportunities for people to get out of their cars and meet their neighbours, to be engaged with a diverse range of communities and to connected with their local community facilities

• Health – Providing improved opportunities for activity and fitness

• Education – Providing opportunities to learn about the plants, wildlife, ecology, history of the landscapes that people pass through

• Economic – Improving local employment opportunities as areas become more accessible and desirable for businesses and shoppers. Local path routes can become tourist destinations for both international and local visitors.

19. The Nga Ara o Manurewa Paths Plan seeks to create a future network of local paths and trails that will provide safe and enjoyable ways for people to get around, get active and become engaged with their community and environment.

20. The plan presents a long-term vision for an extensive network. To simplify project selection, the board has identified two areas intended to help to deliver some quick results for implementation or advocacy over the next 3-5 years subject to regulatory processes and availability of funding.

21. The two emphases are the Wiri community and its connectivity to employment and recreational opportunities and connecting the Manurewa centre with Clendon Park.

22. Both projects entail collaboration with other parties, Panuku in Wiri and Auckland Transport for Weymouth Road. Further detail is contained in attachment A - Nga Ara o Manurewa Paths Plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23. Council staff from Community Facilities and Community Services collaborated to provide advice for this report. Staff will provide further advice to the local board to identify opportunities and prioritise implementation of the plan.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24. Workshops with the local board were held in 2017, November 2018 and May 2019, and feedback captured during these sessions.

25. The Nga Ara o Manurewa Paths Plan outlines the long-term local paths plan for the Manurewa area, with a view to guiding developments and selection of local paths projects for funding and implementation over future years.

26. Implementation of this local paths plan has potential to achieve several of the aspirations in the 2017 Manurewa Local Board Plan, including but not limited to:

• People in Manurewa are actively connecting everywhere, every day

Paths can provide the community with attractive walking and cycling routes to parks, schools, town centres, recreation centres, community facilities and public transport services. Skateboards and scooters are also popular ways of getting around and on this network can increase personal enjoyment of localities but also increase the use and delight in our recreational facilities.

• Manurewa is well-connected and easy to move around

Nga Ara o Manurewa Paths Plan proposes a connected recreational network, allowing residents to move safely through and between their existing open spaces. This access benefits the health and well-being of those active users, as well as offering an opportunity for community engagement. Increased use of existing recreational facilities in Manurewa may be another effect. This outcome was based on the community’s desire for reduced congestion and better walking, cycling and public transport options. Local paths are identified as a key tool for fulfilling this desire.

Tauākī whakaaweawe Māori

Māori impact statement

27. Discussions with the Mana Whenua Forum identified a need for incorporating a significant cultural emphasis in the implementation phases of the greenways plan. Matters to be given due regard include:

· heritage issues including bringing Manurewa’s unique heritage to bear on projects as they develop, with a focus on the historic image of the pākau, kite flying

· coastal issues, maintaining and enhancing the marine and coastal edge environment

· consideration be given in project development to air quality and for design work to embrace avoiding or minimising user’s exposure to toxins from vehicle exhausts

· concern was expressed about on-street cycle lanes displacing car parking. Many of the new developments do not have on-site parking and families will often have more than one car. Parking can lead to concerns on many levels if cars are parked some distance away or partially on the footpaths.

28. Ongoing engagement with Mana Whenua is recommended as individual projects arise.

29. Staff will forward the completed and adopted plan to Mana Whenua.

Ngā ritenga ā-pūtea

Financial implications

30. The local board may choose to develop priority connections funded through LDI capex, Local Board Transport Capital Fund, renewals funding or in combination.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31. As priority routes are identified, further investigation by Community Facilities will be required to properly define the scope, detail design, costs and timeframes for delivery.

32. Successful implementation of the plan requires co-ordination and commitment from the Manurewa Local Board, Auckland Council, Auckland Transport, as well as relevant public agencies such as the NZTA, KiwiRail, Watercare Services Ltd, Transpower and Vector. Assistance from community groups, local businesses or schools would also greatly improve delivery of the network.

Ngā koringa ā-muri

Next steps

33. Once Nga Ara o Manurewa Paths Plan has been adopted, the local board will set out a series of priorities and look for opportunities to collaborate, fund and create these connections.

34. The Nga Ara o Manurewa Paths Plan will be implemented over time to achieve (in part) the outcomes envisaged in the Local Board Plan. Implementation of this plan will include the upgrade of existing walking and cycling connections (both on and off-road), as well as the creation of new connections within open space land, through designation areas, and/or via partnerships with non-council parties.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Nga Ara O Manurewa Paths Plan (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Jasmine Samuel - Community Led & LDI Specialist

Authorisers

Rod Sheridan - General Manager Community Facilities

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Manurewa Local Board

19 September 2019

Informal local board workshop views on the draft findings of the Animal Management Bylaw 2015 review

File No.: CP2019/15551

Te take mō te pūrongo

Purpose of the report

1. To provide a summary to local boards of informal views presented at recent workshops on the draft findings of the Animal Management Bylaw 2015 review, and to provide an opportunity for any formal resolutions from local boards.

Whakarāpopototanga matua

Executive summary

2. Auckland Council is reviewing the Animal Management Bylaw 2015 as part of its required five-year statutory review.

3. Staff circulated a draft findings report on the bylaw review to all local boards in May 2019.

4. Eighteen local boards requested individual workshops to ask staff questions and provide informal views on the draft findings. Staff conducted these workshops in June and July 2019.

5. The workshop discussions about the draft findings report included:

· animal nuisances occurring regionally and locally

· issues with some definitions in the bylaw

· requirements to provide identification for owned animals

· Auckland Council’s processes for managing animals

· current and suggested controls on specific animals, e.g. stock, bees, horses, and cats.

6. This report summarises the informal views provided at these workshops. These informal views will guide staff in developing and assessing options for managing animals in Auckland.

7. This report also gives local boards an opportunity to formalise any views before staff present findings and options to the Regulatory Committee in early 2020. Staff will seek direction from the committee at that time if the bylaw needs to be confirmed, amended, or revoked.

8. Local boards will have another opportunity to provide formal views when staff develop a statement of proposal following the Regulatory Committee’s recommendations.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) receives this report on informal workshop summary views from local boards on the draft findings of the Animal Management Bylaw 2015 review.

b) provides any formal views on the draft findings of the Animal Management Bylaw 2015 review.

Horopaki

Context

9. The Ture ā-rohe Tiaki Kararehe 2015, Animal Management Bylaw 2015, was adopted by the Governing Body on 30 April 2015.

10. The purpose of the bylaw is to provide for the ownership of animals in a way that:

· protects the public from nuisance

· maintains and promotes public health and safety

· minimises the potential for offensive behaviour in public places

· manages animals in public places.

11. To help achieve its purpose the bylaw enables rules to be made on specific animals in separate controls (Figure 1). The bylaw contains controls for:

· beekeeping in urban areas

· keeping stock in urban areas

· horse riding in a public place.

Figure 1 – Animal Management Bylaw 2015 framework

The bylaw does not address dogs

12. Dogs are managed through the Auckland Council Policy on Dogs 2019 and Dog Management Bylaw 2019. The Dog Control Act 1996 requires territorial authorities to adopt a dog management policy.

13. The bylaw regulates owners of any animal of the animal kingdom except humans and dogs.

The bylaw does not regulate animal welfare

14. The Local Government Act 2002 and Health Act 1956, under which the bylaw was created, provide powers to protect people from nuisance and harm, not animals.

15. Issues with predators eating protected wildlife or animals trampling natural fauna are addressed through other legislation such as the Animal Welfare Act 1999, Wildlife Act 1953 and Biosecurity Act 1993.

The bylaw must be reviewed to ensure it is still necessary and appropriate

16. Auckland Council must complete a statutory review of the bylaw by 30 April 2020 to prevent it from expiring.

17. Following the statutory review, the council can propose the bylaw be confirmed, amended, revoked or replaced using a public consultative procedure.

18. In May 2019 staff completed a draft findings report for the bylaw review. The draft report identified current issues with animal nuisance and potential areas of improvement for the bylaw.

Staff held local board workshops to obtain informal views on the draft findings report

19. Staff provided a copy of the draft findings report to all local boards in May 2019. Eighteen local boards requested workshops which were conducted in June and July 2019.

20. At these workshops local boards provided informal views and asked questions on the draft findings report. These informal views will aid staff in producing a range of options to respond to identified animal nuisance and management issues.

Tātaritanga me ngā tohutohu

Analysis and advice

21. The following sections summarise the informal local board views from the workshops collectively. The sections provide informal views on:

· ongoing animal nuisance issues

· the bylaw’s definition of ‘owner’

· the bylaw’s definition of ‘nuisance’

· exclusion rules for companion animals

· identifying owned animals

· the council’s processes for managing animals

· views on existing and new controls for specific animals.

22. The PowerPoint presented at the local board workshops is provided in Attachment A. The subsections below reference the relevant slide pages.

23. Questions from local boards at the workshops are provided in Attachment B. These questions will be further explored during the options analysis.

There are ongoing issues with animal nuisance (Slides 9-10)

24. At the workshops staff presented known animal nuisances occurring regionally and locally. Previous engagement captured many types of nuisance, but local boards added and emphasised the nuisances listed below.

Table 2 - Local board informal views on animal nuisances

Bees	· Bees leaving excrement on cars is a minor nuisance. · Some people, especially those with bee allergies, are fearful of bees coming onto their property.
Birds	· Types of nuisance caused by birds is very subjective. · People are abandoning geese and ducks. · Breeding parrots is a nuisance. · Turkeys and peacocks are causing a nuisance in rural areas. · Feeding wild pigeons and seagulls is causing a nuisance.
Cats	· There are large numbers of stray cats across the region. · Cats breed in construction and development spaces. · Cats cause a nuisance by defecating in vegetable gardens. · Abandoned kittens become feral and cause nuisance. · Cats are eating native wildlife.
Pigs	· In urban areas temporarily keeping pigs for fattening causes nuisance.
Rabbits	· Rabbit infestations on council land cause nuisance to neighbouring properties.
Roosters	· Roosters are a nuisance and can be vicious, harmful animals. · In rural areas people are abandoning roosters. · Rural areas have a higher tolerance for roosters.
Stock	· In rural areas there are issues with fences deteriorating and stock escaping. · Loose chickens and wandering stock are a nuisance.
Vermin	· People complain about vermin and water rats in waterways, low tide or the deep bush. · Open composting could create issues with vermin. · Complaints about rats are increasing.

The bylaw’s definition of ‘owner’ needs to be reviewed (Slide 15)

25. The bylaw focuses on the responsibilities of owners of animals. It is unclear if someone who is providing for the needs of an animal, such as food or shelter, becomes responsible for that animal as their ‘owner’.

26. Most local boards view that the bylaw’s definition of ‘owner’ should be clearer.

Table 3 - Local Board informal views on the definition of ‘owner’

· Any animal, whether owned or unowned, should be addressed in the bylaw.

· The current definition is useful as it captures a broad scope of animal owners.

· The definition should elaborate on criteria for the phrase ‘under that person’s care’.

· Owner definition should include accountability for feeding wild animals but should:

o not punish volunteers who care for the animals’ wellbeing

o allow animal control officers to feed animals to trap them.

27. In response to questions from local boards at the workshops, staff note the following.

· The Regional Pest Management Plan 2019-2029 manages cats that are not microchipped or identified by a collar and that are on significant ecological areas.

· The Wildlife Act 1953 provides that a wild animal is the property of the Crown until it has been lawfully taken or killed. At that point it becomes the property of the killer or trapper. This act specifically excludes some animals, such as cats, pigeons and rats, from being vested in the Crown.

· In areas of high conservation value or where there is serious threat, the council will undertake control of certain pest animals. In general, landowners and occupiers are primarily responsible for managing pests.

The bylaw’s definition of ‘nuisance’ needs to be reviewed (Slide 15)

28. The bylaw uses the Health Act 1956 definition of ‘nuisance’. This includes a person, animal thing, or circumstance causing unreasonable interference with the peace, comfort, or convenience of another person.

29. Local boards provided a mix of informal views on the definition of ‘nuisance’. Some local boards commented that the definition should have more specific criteria, while others said the bylaw should retain the current broad definition.

Table 4 - Local board informal views on the definition of ‘nuisance’

· The definition of nuisance in the Health Act 1956 is outdated.

· Having specific and measurable criteria for nuisance is good.

· The nuisance definition is difficult to enforce without some specific criteria.

· Intensification and tenancy laws allowing for pets will increase nuisance incidents, so the definition needs more specific criteria.

· Reporting animal nuisance can cause tension between neighbours. Specific criteria would be useful, so neighbours are not left to interpret nuisance on their own.

· A broader definition of nuisance fits with common law and covers more occurrences.

· There cannot be one definition of nuisance since there is no one definition of Aucklanders.

· The definition of nuisance in the bylaw should have both general and specific parts.

Incorporating companion animals into the bylaw needs to be reviewed (Slide 15)

30. Currently, the bylaw does not mention companion animals (pets). The bylaw manages animals equally unless they are stock, poultry or bees.

31. Some Aucklanders find it confusing that the bylaw does not specifically address companion animals. There is misunderstanding that stock animals which are kept as pets instead of food, such as pigs and goats, are not subject to the bylaw’s stock controls.

32. Local boards had mixed views about creating a definition for companion animals. Some viewed the rules should apply based on how the animal is kept. Other local boards said the rules should apply regardless if the animal is a pet.

Table 5 - Local board informal views on adding companion animals in the bylaw's definitions

Companion animals should have separate rules

· Some animals should be defined as companion animals in the bylaw.

· The bylaw should make exceptions if any animal is defined as stock but is a pet.

· Companion animals should be excluded from the bylaw rules.

o Goats are popular pets and can be good companions.

o Farm animals as pets can provide the same benefits as traditional pets.

Companion animals should not have separate rules

· Companion animals which are stock animals should still require same licensing process as other stock animals.

· Companion animals should not have their own rules as some neighbours are not familiar or okay with stock animals being kept as pets.

· Having a specific definition increases complexity and introduces subjectivity. It should not matter what a person says about their animal.

· People should not be allowed to have livestock as pets in urban areas.

· An animal is an animal no matter how it is kept. Since the nuisance effects on neighbours are the same, there should be no distinctions.

33. In response to questions from local boards at the workshops staff note that you cannot buy or take ownership of a pest animal. If you already own a pest animal, you can keep it, but you cannot abandon it, give it to a new owner, or allow the pest animal to breed. The Regional Pest Management Plan 2019-2029 classifies unowned cats as pests.

Requirements for identifying owned animals needs to be reviewed (Slide 17)

34. The bylaw does not require owners to provide their animal with identification.

35. The draft findings report revealed that requiring animal identification would facilitate addressing animal nuisance issues. Most local boards viewed animal identification as helpful but impractical.

Table 6 - Local board informal views on identifying owned animals

· If your animal is going to leave your property, it should be identified.

· Council should offer a form of assistance to identify your animal.

· Every farm animal should be tagged and named.

· Identifying animals would prevent people from feeding unowned animals.

· Identifying animals is useful but impractical.

· The council should collaborate with the National Animal Identification and Tracing database.

36. In response to questions from local boards at the workshops, staff note that provided there is a valid purpose, the council has power to regulate animal registration. Any requirement would need to match the size and scale of the issue and would need to show it would effectively reduce harm and nuisance to people.

There is uncertainty about the council’s processes for managing animals (Slide 17)

37. The draft findings report identified that some Aucklanders are unclear about the council’s processes and protocols for managing animals, especially unowned animals. This confusion reduces people’s willingness to report nuisance, as they are unsure who is responsible. Only two per cent of surveyed respondents who experienced animal nuisance reported it to the council.

38. The draft findings report identified the bylaw could be strengthened by providing information about non-regulatory processes and protocols for managing animals, especially unowned animals. Most local boards viewed that the council’s processes could be clearer.

Table 7 - Local board informal views on council processes for managing animals

· The bylaw should be clear on what the council does and does not do regarding animal management.

· The council should clarify the process for reporting unowned animals causing nuisance.

· The bylaw’s animal management processes need to align with the Regional Pest Management Plan.

· The council should offer mediation services for disgruntled neighbours over animal nuisance.

39. In response to questions from local boards at the workshops, staff note the following.

· A property owner may trap and/or lawfully kill an animal on their property. It is a criminal offence to kill an owned animal or destroy the animal inhumanely.

· To prove a legal claim for damage to private property by an owned animal, the property owner would need to show the owner of the animal had failed to take reasonable care to avoid the damage.

· Culling is managed by central government laws and regulations, rather than the Animal Management Bylaw 2015.

Views on existing controls for specific animals in the bylaw (Slide 22)

40. Around 90 per cent of surveyed Aucklanders said the current bylaw controls for bees, stock and horses were about right or had no view.

41. The draft findings report showed council compliance response officers would find limits to urban beehives and more specific requirements for chicken coop locations easier to enforce than the current bylaw controls.

42. Local boards had a mix of views. Some had views on needing more controls, and some had views to keep the controls the same or less.

Table 8 - Local board informal views on the current controls in the bylaw

Animal	Current control	Views on more control			Views on same or less control
Bees	Any properties, urban or rural, can keep any number of bees. Beekeepers must manage the flight path and temperament of their bees. Beekeepers must ensure nuisance from their bees’ excrement is minimised, and the bees have a suitable water source on the premises.	· The council should restrict beekeeping if people have bee-sting allergies. · Limit the number of beehives in an area to prevent colony competition. · Increase awareness and visibility of who keeps bees in an area. · Restrict beekeeping to rural areas. · Restrict the number of beehives a person can have in urban areas. · Restrict beehive ownership by size of property. · There should be minimum training or qualification to own bees. You need experience. · Amateur beekeepers should be treated differently to commercial beekeepers.			· Bees are not causing much nuisance, so there is no need for more regulation. · We should be encouraging beekeeping. Should regulate rather than overregulate. · Do not restrict bees to just urban areas. · Bees should be unregulated. · Would be concerned if licensing costs for beekeeping were introduced. · Should be careful about restricting bees as they are important to the ecosystem.
Horses	Local boards are able to set specific controls for horses for local parks and beaches. Horses are currently not allowed to be kept in urban areas without a licence from the council unless the premises is larger than 4,000 square metres. Horses are permitted in public spaces if: · manure is removed · consideration is taken to not intimidate or cause a nuisance for other public space users · beach dune damage is minimised.		· The same access rules for dogs on beaches should be applied to horses. · Do not prohibit horses on beaches but restrict them to off-peak times. · Should lobby central government to include the same powers that protect native fauna and wildlife from dogs for horses.	· Horse owners should be responsible for removing manure. The bylaw should encourage accountability and consider that picking up manure is not always practical, e.g. on busy roads. · Should be allowed to ride horses on berms. · Horses should not be banned from roads. There are few places to ride. · Increase communication and awareness of current controls to horse owners. · Would rather have horses on the roads than scooters.
Stock	Chickens, ducks, geese, pheasants and quail are the only stock animals currently permitted by the bylaw in urban areas without a licence from the council. Any other stock animal, including roosters, would require a licence from the council in urban areas unless the premises is larger than 4,000 square metres. Stock in urban areas must also be restrained within the boundaries of the premises on which they are kept, and chicken coops must not cause a nuisance and must be regularly cleaned. In rural areas the above controls do not apply. Rural residents must ensure their animals do not cause a nuisance to any other person.		· Stock should not be kept in urban areas. This is also humane for the animal. · There should be penalties for poor stock-fencing by roads in rural areas. · The bylaw needs a mechanism to deal with repeat ‘wandering stock’ offenders. · The criteria for keeping goats and other herbivores should be defined by the amount of grassy area on the property. · There should be restrictions on how far a chicken coop should be from the property boundary. · Fewer chickens should be allowed in urban areas. · Roosters should not be allowed in rural lifestyle blocks in urban areas.	· The current stock controls are adequate. · Support allowing pheasants in urban areas. · There are already legal consequences for not fencing your stock. The bylaw does not need to address. · If you have a large property in an urban area, goats should be allowed. · Make sure urban pet days are still allowed. · It does not matter where the chicken coop sits on the property if it is cleaned regularly. · There should not be a complete ban on roosters in urban areas.

Views on new controls for specific animals (Slide 23)

43. A quarter of surveyed Aucklanders (26 per cent) said the bylaw should introduce controls for other animals. Of those wanting controls for other animals, over half (57 per cent) wanted controls introduced for cats.

44. The draft findings report identified that council compliance officers and the SPCA support microchipping and registering of cats.

45. Local boards provided mixed views on introducing controls for new animals. The local boards agreed that any regulatory response would need to match the scale of the issue, be cost-effective, and have measurable effects on reducing nuisance.

Table 9 - Local board informal views on controls for cats and other animals

Informal local board views on controls for cats

Informal views on introducing controls for cats

· The bylaw should limit the number of cats a person can own.

o Should make sure extremes are restricted, such as having 30+ cats.

· The bylaw should require the de-sexing of cats.

o The council should work closely with the SPCA in this matter.

o Make it compulsory for cat owners.

· Local boards have varying support for requiring microchipping of cats including:

o full compulsory microchipping across the region

o limited microchipping only to cats living in eco-sensitive areas.

· The bylaw should have the same registration process for cats as the council has for dogs.

· There should be a curfew for cats.

· There should be controls to dissuade people from feeding stray cats, as it reinforces the cats’ behaviour.

· Publish best practices for tourists with cats and other animals visiting Hauraki Gulf Islands.

· The council should restrict cats from wandering.

· The council should restrict certain cat breeds, like Bengals.

Informal views on not introducing controls for cats

· Cat registration is difficult and has failed before. Auckland Council already has difficulty registering and enforcing dogs.

· Rely on the Regional Pest Management Plan 2019-2029 guidelines.

· Cats naturally wander. Containing them would be cruel.

· The council should invest in substantial long-term public education regarding cats.

· If the council restricts caring for stray cats, it could create animal welfare issues.

· Controlling cats is too trivial for the council to get involved.

Informal local board views on controls for other animals

· Rules are needed to restrict feeding wild animals in public, especially birds.

· How many animals a person can own should be restricted by section size.

· There should be a higher management expectation on animal owners in urban areas.

· The bylaw should address the health risks that animals can cause their owners.

· There should be a complete ban on snakes and ferrets.

· Rabbits are a major pest, especially in urban areas. The bylaw should restrict breeding.

· There should be controls on keeping birds in small cages.

· Unless there is a significant problem, neighbours should sort out their own problems.

46. In response to questions from local boards at the workshops, staff note the following,

· Any costs for managing stray cats would be investigated during the options development phase to respond to nuisance issues.

· The Local Government Act 2002 would give the council power to impose a curfew on cats if it was an appropriate response to the scale of the nuisance and would clearly show how the curfew would reduce harm and nuisance to humans.

· The council currently has more legal power to respond to dog nuisance than cat nuisance. The Dog Control Act 1996 gives the council wide-varying powers to address dog issues. There is no similar legislation for cats.

· Rat pest control is addressed through the Regional Pest Management Plan 2019-2029.

· The Regional Pest Management Plan lists some tropical animals that can be treated as pests. These include eastern water dragons, Indian ring-necked parakeets, and snake-necked turtles.

· Chickens were not classified as pests in the Regional Pest Management Plan. The purpose of the plan is to protect the Auckland region’s important biodiversity assets. There are no significant biodiversity benefits to managing feral chickens at a regional level. Feral chickens are primarily a human nuisance issue centred in the urban areas where people feed them.

Other views from local boards

Rights of property owners and protection

47. The bylaw does not explain what options property owners have to handle animal nuisance on their property themselves. It is unclear which animals property owners are allowed to trap and dispose of on their own and which animals are protected.

48. Some local boards said the bylaw should clarify property owners’ rights.

Enforcement

49. Some local boards said the council should be prepared to enforce any rules it may introduce.

50. The Local Government Act 2002 does not give the power to issue an infringement notice under a bylaw. Compliance officers have said this inhibits their ability to address nuisance issues as their next step after trying to elicit voluntary compliance is prosecution. This can be costly to the council.

51. Some local boards provided views that the Local Government Act 2002 should be amended to allow for infringement fines. Some local boards viewed that the bylaw would already be fit for purpose if it could be enforced with infringements.

Education

52. Most local boards said the council needs to increase education and awareness about the current animal management rules. Some local boards viewed that the council should focus more on informing Aucklanders of responsible animal management than increasing regulation.

53. Some local boards also advised that any changes to the bylaw, if required, would need to have a strong communication and awareness plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

54. The bylaw affects the operation of council units involved in animal management. These include biosecurity, animal management and compliance response officers. Staff held face-to-face meetings and a workshop with council officers. These views were provided in the draft findings report and workshops.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

55. Staff captured informal local board views through cluster workshops in March 2019. The draft findings report was shared with all local boards in May 2019, and staff attended individual local board workshops through June and July 2019.

Tauākī whakaaweawe Māori

Māori impact statement

56. Staff sought views from mana whenua at the Infrastructure and Environmental Services Forum in April 2019. The members present at the hui sought clarity that the bylaw’s reference of ‘public places’ does not extend to papakāinga (communal Māori land).

57. Members were also concerned with threats to estuaries, beaches, and waterways from unregulated coastal horse trails. These views were provided in the draft findings report and options development will consider these views.

Ngā ritenga ā-pūtea

Financial implications

58. The cost of the bylaw review and implementation will be met within existing budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

59. There is a risk that the public may perceive this report as formal local board views or an attempt to regulate cats without public engagement. This risk can be mitigated by replying to any emerging media or public concerns by saying that no additions or changes will be made to the Animal Management Bylaw 2015 without full public consultation.

60. Local boards will have an opportunity to provide formal resolutions on any changes proposed to the bylaw in early 2020 before a public consultative procedure.

Ngā koringa ā-muri

Next steps

61. Following any additional formalised views from local boards, staff will generate and assess options to respond to identified animal nuisances. Staff will present these findings and options in a report to the relevant committee in the new council term in early 2020.

62. Staff will seek formal local board views when developing a statement of proposal once the committee gives direction on animal management.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Presentation at local board workshops on draft findings of the Animal Management Bylaw 2015 review	73
b ⇩	Local board questions from the workshops	97

Ngā kaihaina

Signatories

Author

Maclean Grindell - Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Manurewa Local Board

19 September 2019

Temporary arrangements for urgent decisions and staff delegations during the election period

File No.: CP2019/16376

Te take mō te pūrongo

Purpose of the report

1. To seek approval for temporary arrangements during the election period for:

· urgent decisions

· decisions made by staff under delegated authority from the local board that require consultation with local board members under delegation protocols.

Whakarāpopototanga matua

Executive summary

2. Between the last local board business meeting of the current electoral term, and the first business meeting of the new term, decisions may be needed on urgent matters or routine business as usual that cannot wait until the incoming local board’s first business meeting in the new electoral term.

3. Current elected members remain in office until the new members’ term of office commences, which is the day after the declaration of election results. The declaration will be publicly notified on 21 October 2019, with the term of office of current members ending and the term of office of new members commencing on 22 October 2019. The new members cannot act as members of the local board until they have made their statutory declaration at the inaugural local board meeting.

4. As for each of the previous terms, temporary arrangements are needed for urgent decisions of the local board, and decisions made by staff under existing delegated authority.

5. All local boards have made a general delegation to the Chief Executive, subject to a requirement to comply with delegation protocols approved by the local board, which require, amongst other matters, staff to consult with local board portfolio holders on certain matters. Where there is no nominated portfolio holder, staff consult with the chair. After the election, there will be no local board portfolio holders or chairs to consult until new arrangements are made in the new term.

6. As a temporary measure, approval is sought from the local board to allow staff to continue to process business as usual decisions that cannot wait until the local board’s first business meeting, without consulting with the nominated portfolio holder or local board chair. Staff will consult with the local board chair following the inaugural meeting until new arrangements are made at the first business meeting in the term.

7. Appointments made by the local board to external bodies will cease on the date of the election. New appointments will need to be made by the local board in the new term.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) utilise the board’s existing urgent decision-making process between the final local board business meeting and the commencement of the term of office of new local board members] OR [delegate to the chair and deputy chair the power to make, on behalf of the local board, urgent decisions that may be needed between the final local board business meeting and the commencement of the term of office of new local board members]

b) note that from the commencement of the term of office of new local board members until the inaugural meeting of the incoming local board, urgent decision-making will be undertaken by the Chief Executive under existing delegations

c) approve that staff, as a temporary measure, can make business as usual decisions under their existing delegated authority without requiring compliance with the requirement in the current delegation protocols to consult with the nominated portfolio holder (or chair where there is no portfolio holder in place), from 22 October 2019, noting that staff will consult with the chair following the inaugural meeting until new arrangements are made at the first business meeting in the new term

d) note that existing appointments by the local board to external bodies will cease at the election and new appointments will need to be made by the local board in the new term.

Horopaki

Context

8. Current elected members remain in office until the new members’ term of office commences, which is the day after the declaration of election results (Sections 115 and 116, Local Electoral Act 2001). The declaration will be publicly notified on 21 October 2019, with the term of office of current members ending and the term of office of new members commencing on 22 October 2019.

9. The new members cannot act as members of the local board until they have made their statutory declaration at the inaugural local board meeting (Clause 14, Schedule 7, Local Government Act 2002).

10. Following the last local board meeting of the current electoral term, decisions may be needed on urgent matters or routine business as usual that cannot wait until the incoming local board’s first business meeting in the new electoral term.

11. As with each of the previous electoral terms, temporary arrangements need to be made for:

· urgent decisions

· decisions made by staff under delegated authority from the local board that require consultation with local board members under delegation protocols.

Tātaritanga me ngā tohutohu

Analysis and advice

Urgent decisions

12. Between the last business meeting and the declaration of results on 21 October, current members are still in office, and can make urgent decisions if delegated to do so. If the board does not have an existing urgent decision-making process already in place, it is recommended that the board delegate to the chair and deputy chair the power to make urgent decisions on behalf of the local board during this period.

13. The urgent decision-making process enables the board to make decisions where it is not practical to call the full board together. The Local Government Act 2002 provides for local boards to delegate to committees, sub-committees, members of the local board or Auckland Council staff, any of its responsibilities, duties and powers, with some specific exceptions. This legislation enables the urgent decision-making process.

14. All requests for an urgent decision will be supported by a memo stating the nature of the issue, reason for urgency and what decisions or resolutions are required.

15. Board members that have delegated responsibilities, for example, delegations to provide feedback on notified resource consents, notified plan changes and notices of requirement, may continue to exercise those delegations until their term of office ends on 22 October (or earlier if the delegation was specified to end earlier).

16. Between the declaration of results and the inaugural meeting, the current members are no longer in office, the new members cannot act until they give their statutory declaration, and new chairs and deputies will not be in place. During this period, urgent decisions will be made by the Chief Executive under his existing delegated authority (which includes a financial cap).

Decisions made by staff under delegated authority

17. All local boards have made a delegation to the Chief Executive. The delegation is subject to a requirement to comply with delegation protocols approved by the local board. These delegation protocols require, amongst other things, staff to consult with nominated portfolio holders on certain issues. Where there is no nominated portfolio holder, staff consult with the local board chair.

18. The most common area requiring consultation is landowner consents relating to local parks. The portfolio holder can refer the matter to the local board for a decision.

19. Parks staff receive a large number of landowner consent requests each month that relate to local parks across Auckland. The majority of these need to be processed within 20 working days (or less), either in order to meet the applicant’s timeframes and provide good customer service, or to meet statutory timeframes associated with resource consents. Only a small number of landowner requests are referred by the portfolio holder to the local board for a decision.

20. Prior to the election, staff can continue to consult with portfolio holders as required by the delegation protocols (or chair where there is no portfolio holder). However, after the election, there will be no portfolio holders or chairs in place to consult with until new arrangements are made in the new term.

21. During this time, staff will need to continue to process routine business as usual matters, including routine requests from third parties for landowner approval such as commercial operator permits, temporary access requests and affected party approvals.

22. As a temporary measure, it is recommended that the local board allow staff to continue to process business as usual decisions that cannot wait until the local board’s first business meeting. This is irrespective of the requirements of the current delegation protocols to consult with the nominated portfolio holder on landowner consents. Staff will consult with the local board chair following the inaugural meeting until new arrangements are made at the first business meeting in the term.

Appointment to external bodies

23. Appointments made by the local board to external bodies will cease at the election, so local board members will not be able to attend meetings of their organisations as an Auckland Council representative from 22 October 2019, until new appointments are made in the new term. Staff will advise the affected external bodies accordingly.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24. The arrangements proposed in this report enable the council to process routine local matters during the election period. They apply only to local boards. The reduced political decision-making will be communicated to the wider council group.

25. The Governing Body has made its own arrangements to cover the election period, including delegating the power to make urgent decisions between the last Governing Body meeting of the term and the day the current term ends, to any two of the Mayor, Deputy Mayor and a chairperson of a committee of the whole. From the commencement of the term of office of the new members until the Governing Body’s inaugural meeting, the Chief Executive will carry out decision-making under his current delegations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26. This is a report to all local boards that proposes arrangements to enable the council to process routine local matters during the election period. This will enable the council to meet timeframes and provide good customer service.

Tauākī whakaaweawe Māori

Māori impact statement

27. A decision of this procedural nature is not considered to have specific implications for Māori, and the arrangements proposed in this report do not affect the Māori community differently to the rest of the community.

Ngā ritenga ā-pūtea

Financial implications

28. The decisions sought in this report are procedural and there are no significant financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29. There is a risk that unforeseen decisions will arise during this period, such as a decision that is politically significant or a decision that exceeds the Chief Executive’s financial delegations.

30. This risk has been mitigated by scheduling meetings as late possible in the current term, and communicating to reporting staff that significant decisions should not be made during October 2019.

Ngā koringa ā-muri

Next steps

31. The decision of the local board will be communicated to senior staff so that they are aware of the arrangements for the month of October 2019.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Anna Bray - Policy and Planning Manager - Local Boards

Authorisers

Louise Mason - GM Local Board Services

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Manurewa Local Board

19 September 2019

Referred from the Governing Body: Freedom Camping in Vehicles Bylaw

File No.: CP2019/16483

Te take mō te pūrongo

Purpose of the report

1. To note the resolution of the Governing Body and consider giving feedback to the Chief Executive before 30 September 2019.

Whakarāpopototanga matua

Executive summary

2. At its meeting on 22 August 2019, the Governing Body resolved as follows:

Resolution number GB/2019/82

MOVED by Mayor P Goff, seconded by Cr L Cooper:

That the Governing Body:

a) receive the Freedom Camping Hearings Panel recommendations

b) defer any decision on a Freedom Camping in Vehicles bylaw pending advice from officers on the content of a new Statement of Proposal for a bylaw, and further information on a possible review of the Freedom Camping Act 2011

c) agree to alter part of previous resolution GB/2015/112 passed at the Governing Body meeting on 29 October 2015

from:

“a) confirm the following legacy bylaws, or residual parts, in accordance with section 63(3) of the Local Government (Auckland Transitional Provisions) Act 2010 until 31 October 2020, at which time these bylaws, or residual parts, will be automatically revoked …”

to:

“a) confirm the legacy bylaws in i., or residual parts, in accordance with section 63(3) of the Local Government (Auckland Transitional Provisions) Act 2010, until a new bylaw made under the Freedom Camping Act 2011 comes into force at which time these bylaws or residual parts will be automatically revoked; and confirm the legacy bylaws in subparagraphs ii. to v. or residual parts, in accordance with section 63(3) of the Local Government (Auckland Transitional Provisions) Act 2010 until 31 October 2020, at which time these bylaws, or residual parts, will be automatically revoked…”

d) direct officers to provide the Regulatory Committee (or its equivalent) and Governing Body with advice on the following potential elements of a future Statement of Proposal:

i) proposed prohibitions in the following areas:

A) all areas the Freedom Camping Hearings Panel recommended should be prohibited

B) the 61 sites proposed in public submissions for inclusion as prohibited areas, which were not specified in the original Statement of Proposal but are identified in Attachment E of the Hearings Panel Report

C) all Reserves in residential areas that are Reserves held under the Reserves Act 1977

ii) restricted freedom camping in the seven sites proposed in public submissions for inclusion as restricted freedom camping areas, which were not specified in the original Statement of Proposal but are identified in Attachment E of the Hearings Panel Report

iii) restricted or prohibited freedom camping in two sites proposed in public submissions, which were not specified in the original Statement of Proposal but are identified in Attachment E of the Hearings Panel Report

iv) a General Rule that regulates freedom camping outside restricted and prohibited areas not listed in the proposed bylaw, which includes provision for:

A) a prohibition of all freedom camping in vehicles parked directly outside residential homes (unless the resident has granted permission for the vehicle to be parked outside their home)

B) a prohibition of all freedom camping in vehicles parked directly outside commercial premises, educational facilities, healthcare facilities, playgrounds, and swimming pools

C) a maximum number of nights stay at any specific site

D) the same enforcement approach in relation to homelessness as set out in the original Statement of Proposal, which aims to offer compassionate support for people with social needs

v) any other specific proposal for possible inclusion in a Statement of Proposal that is communicated to the Chief Executive by a councillor or Local Board before 30 September 2019

e) note that following decisions on the advice on the matters in recommendation d) above, council officers will be directed to develop a new Statement of Proposal for the Freedom Camping in Vehicles Bylaw for consideration by the Regulatory Committee (or its equivalent) and the Governing Body, following consultation with Local Boards”.

3. The Governing Body considered the following at its meeting on 22 August 2019:

a) Item 9 – Implementing the next steps for the Freedom Camping in Vehicles Bylaw (Hearings Panel Report).

b) Item 10 – Chair’s Report on Freedom Camping in Vehicles Bylaw.

4. The attachments to this report show sites that are already in scope for the next phase of work. Attachment A provides a list of areas included in the previous statement of proposal and Attachment B provides a list of the 70 additional areas raised by submitters during the previous consultation.

5. This is an opportunity to provide further input on proposed sites which have not already been included within the scope of the next phase and which meet statutory requirements for inclusion in the Freedom Camping in Vehicles Bylaw.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) note the resolution of the Governing Body with regards to the Freedom Camping in Vehicles Bylaw.

b) forward any other specific proposal for possible inclusion in a Statement of Proposal to the Chief Executive before 30 September 2019.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Freedom Camping in Vehicles – Managing freedom camping in Auckland (Statement of Proposal) (Under Separate Cover)
b ⇩	Areas proposed by submitters during public consultation and not included within the statement of proposal (Attachment E of the Hearings Panel Report)	107

Ngā kaihaina

Signatories

Author

Michael Sinclair - Manager Social Policy and Bylaws

Authorisers

Kataraina Maki - GM - Community & Social Policy

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Manurewa Local Board

19 September 2019

Manurewa Local Board Governance Forward Work Calendar - September 2019

File No.: CP2019/17309

Te take mō te pūrongo

Purpose of the report

1. To present to the Manurewa Local Board the three months Governance Forward Work Calendar.

Whakarāpopototanga matua

Executive summary

2. The Governance Forward Work Calendar is a schedule of items that will come before the local board at business meetings and workshops over the next six months. The Governance Forward Work Calendar for the Manurewa Local Board is included in Attachment A.

3. The calendar aims to support local boards’ governance role by:

i) ensuring advice on agendas and workshop material is driven by local board priorities

ii) clarifying what advice is required and when

iii) clarifying the rationale for reports.

4. The calendar will be updated every month, be included on the agenda for business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) note the Governance Forward Work Calendar as at 11 September 2019.

Horopaki

Context

5. The council’s Quality Advice Programme aims to improve the focus, analysis, presentation and timeliness of staff advice to elected representatives. An initiative under this is to develop forward work calendars for Governing Body committees and local boards. These provide elected members with better visibility of the types of governance tasks they are being asked to undertake and when they are scheduled.

6. There are no new projects in the Governance Forward Work Calendar. The calendar brings together in one schedule reporting on all of the board’s projects and activities that have been previously approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes Governing Body policies and initiatives that call for a local board response.

7. This initiative is intended to support the board’s governance role. It will also help staff to support local boards, as an additional tool to manage workloads and track activities across council departments, and it will allow greater transparency for the public.

8. The calendar is arranged in three columns, “Topic”, “Purpose” and “Governance Role”:

i) Topic describes the items and may indicate how they fit in with broader processes such as the annual plan.

ii) Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates.

iii) Governance role is a higher-level categorisation of the work local boards do. Examples of the seven governance categories are tabled below:

Governance role	Examples
Setting direction / priorities / budget	Capex projects, work programmes, annual plan
Local initiatives / specific decisions	Grants, road names, alcohol bans
Input into regional decision-making	Comments on regional bylaws, policies, plans
Oversight and monitoring	Local board agreement, quarterly performance reports, review projects
Accountability to the public	Annual report
Engagement	Community hui, submissions processes
Keeping informed	Briefings, cluster workshops

9. Board members are welcome to discuss changes to the calendar. The calendar will be updated and reported back every month to business meetings. Updates will also be distributed to relevant council staff.

Tātaritanga me ngā tohutohu

Analysis and advice

10. This report is an information report providing the governance forward work programme for the next six months.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

11. The council is required to provide a Governance Forward Work Calendar to the Manurewa Local Board for their consideration.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

12. All local boards are being presented with a Governance Forward Work Calendar for their consideration.

Tauākī whakaaweawe Māori

Māori impact statement

13. The projects and processes referred to in the Governance Forward Work Calendar will have a range of implications for Māori which will be considered when the work is reported.

Ngā ritenga ā-pūtea

Financial implications

14. There are no financial implications relating to this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

15. This report is a point in time of the Governance Forward Work Calendar. It is a living document and updated month to month. It minimises the risk of the board being unaware of planned topics for their consideration.

Ngā koringa ā-muri

Next steps

16. Staff will review the calendar each month in consultation with board members and will report an updated calendar to the board.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Manurewa Local Board Governance Forward Work Calendar as at 11 September 2019	157

Ngā kaihaina

Signatories

Author	Rohin Patel - Democracy Advisor - Manurewa
Authoriser	Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Chairperson	Angela Dalton
Deputy Chairperson	Stella Cattle
Members	Joseph Allan
	Sarah Colcord
	Angela Cunningham-Marino
	Rangi McLean
	Ken Penney
	Dave Pizzini

Purpose of the report guidance

Purpose of the report guidance

Author	Robert Boswell - Local Board Advisor - Manurewa
Authoriser	Manoj Ragupathy - Relationship Manager Manurewa & Papakura