Agenda of Ōtara-Papatoetoe Local Board

Apology received from Deputy Chair Ross Robertson for absence.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Ōtara-Papatoetoe Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 20 August 2019, as true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Ōtara-Papatoetoe Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Otara Waterways and Lake Trust

Te take mō te pūrongo / Purpose of the report

Richard Myhre from the Ōtara Waterways and Lake Trust will be in attendance to present to the local board.

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) thank Richard Myhre from the Ōtara Waterways and Lake Trust for his attendance and presentation.

8.2 Deputation - Manukau Beautification Trust

Te take mō te pūrongo / Purpose of the report

Paula Unger, Community Event Coordinator and Scott Henderson, Operations Manager from the

Manukau Beautification Trust will be in attendance to present to the local board on their work in the community.

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) thank Paula Unger and Scott Henderson from the Manukau Beautification Trust for their attendance and presentation.

8.3 Deputation - Saanjh Sports and Cultural Club

Te take mō te pūrongo / Purpose of the report

Aji Basra from the Saanjh Sports and Cultural Club will be in attendance to present to the Local board.

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) thank Aji Basra from the Saanjh Sports and Cultural Club for his attendance and presentation.

8.4 Deputation - Tokelau Community

Te take mō te pūrongo / Purpose of the report

Molly Foai from the Tokelau community will be in attendance to present to the board on exploring avenues for a hall. They would specifically like to discuss the area next to their community preschool at Aorere park.

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) thank Molly Foai from the Tokelau community for her attendance and presentation.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum - AMMI Athletics at Rongomai Park

Te take mō te pūrongo / Purpose of the report

Emily Scanlan, Peta Leitu and Pawan Marhas from the AMMI Athletics Club Incorporated will be in attendance to provide the local board with an update on the progress of their application to be based at Rongomai Park and to acknowledge the Local board for their support.

Ngā tūtohunga / Recommendation/s

That Ōtara-Papatoetoe Local Board:

a) thank Emily Scanlan, Peta Leitu and Pawan Marhas from AMMI Athletics Club Incorporated for their attendance and presentation.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Ōtara-Papatoetoe Local Board

17 September 2019

Ōtara Hub Canopy

File No.: CP2019/16070

Te take mō te pūrongo

Purpose of the report

1. To seek approval for the concept design for the Ōtara hub canopy and advise the board of the additional funding required to complete the project.

Whakarāpopototanga matua

Executive summary

2. The Ōtara-Papatoetoe Local Board passed resolution OP/2018/10 allocating $262,000 from its Local Board Transport Capital Fund to construct a canopy between Ōtara Music and Arts Centre (OMAC) and Fresh Gallery Ōtara.

3. The project is managed and delivered by the council’s Community Facilities department.

4. The local board requested a ‘signature’ canopy to provide rain protection along this pedestrian route to OMAC.

5. A concept design was prepared for the new canopy and received positive comment from the local board at their July workshop.

6. Additional funding of $120,000 is required to complete the preferred canopy design.

7. Auckland Transport will prepare a separate report seeking resolution on the additional funding required from the Local Board Transport Capital Fund.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) approve the concept design for the Ōtara Hub Canopy as per Attachment A.

b) note that additional funding of $120,000 is required from the Local Board Transport Capital Fund to complete the project.

Horopaki

Context

8. A three-metre-wide pedestrian walkway, between OMAC building and the Fresh Gallery, links the Fair Mall carpark off Bairds Road to the main entrances of the Ōtara Library and OMAC.

9. Currently this walkway has no roof though steel beams span the width of the walkway at regular intervals.

10. The local board want a ‘signature’ canopy similar to the existing canopy on the other side of the Hub courtyard to provide rain protection to the entrances of the community facilities of the library, Citizens’ Advice Bureau (CAB) and OMAC.

11. Resolution OP/2018/10 was passed by the Ōtara-Papatoetoe Local Board which allocated $262,000 from its Local Board Transport Capital Fund towards this project. The resolution notes “that since this project originated, the scope has changed and the value of the agreement is also likely to change. This will be managed when the board approve a new scope”.

12. The project is to be delivered by council’s Community Facilities department, which build, maintain and renew council assets. Once the extent of the essential maintenance work to be done on the adjacent roof areas of the surrounding council-owned buildings was established, an architect was engaged to provide a design concept.

Tātaritanga me ngā tohutohu

Analysis and advice

13. Three concept designs were produced that were workshopped with the local board on 28 May 2019 and 23 July 2019. The three options are summarised in the table below.

	Description	Commentary	Cost
	Do nothing	No rain protection for 15m. Alternative routes under verandas available to pedestrians.	$0
1	Low canopy of acrylic on timber frame and battens	Battens provide pattern and relate to timber canopies at library and OMAC entrances	$250,000
2	High canopy of laminated patterned glass on existing steel beams	Patterned glass to match existing canopy on other side of courtyard. Limited palette of materials to reduce costs, junctions, ease of maintenance. Uses existing steel cross beams	$382,000
3	High canopy of laminated patterned glass on free standing steel structure	Most consistent appearance with existing canopy on other side of courtyard. Steel frame encroaches on the width of the walkway and covers existing windows.	$550,000

14. At the workshop held on 23 July 2019 the local board supported option 2.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. The managers of the library and OMAC support the construction of a rain cover over the walkway between the two buildings to provide an alternative dry route to the community facilities.

16. In terms of asset management, the cost of the canopy needs to be considered in the context of location between two buildings that are nearing the end of their life. The planned roof maintenance will repair the leaks but does not include a full paint. It is considered that this work will last five years. Within that time, the future of the Ōtara Hub needs to be considered.

17. A discrete design on the glass is preferred as there is ‘a lot going on in the immediate vicinity’. Note there is new colourful signage to be installed above the Fresh Gallery.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18. Installing a canopy will contribute to achieving Outcome 2: Revitalising town centres of the Ōtara-Papatoetoe Local Board Plan.

19. One of the key initiatives of this plan is to investigate opportunities for funding public facility improvements in town centres, e.g. toilets, footpaths, parking and public art.

Tauākī whakaaweawe Māori

Māori impact statement

20. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the 2018-2028 Long-term Plan, the Unitary Plan and Local Board Plans.

21. No specific impacts to mana whenua were identified for this canopy structure.

22. In terms of canopy design, Mana Whenua have been involved when art work for the existing glass canopy was first created by Jon Tootill in 2014, and the same pattern will be used on this canopy.

Ngā ritenga ā-pūtea

Financial implications

23. The currently approved Local Board Transport Capital Fund budget of $262,000 is insufficient to complete the works.

24. The total budget required is $382,000, this includes $90,000 for canopy art work.

25. The local board needs to allocate an additional $120,000 in order to progress this project. Auckland Transport will prepare a separate report to obtain approval for the funding from the Local Board Transport Capital Fund to meet the remaining costs of this project.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25.

Risk	Mitigation
Insufficient Budget	Cost estimate is based on a concept design with a 10% contingency
Cost of maintenance	Simplest design, durable materials, least number of junctions
Life of canopy limited to life of surrounding buildings	Design the fixing of the glass so glass can be dismantled and reutilised if required.

Ngā koringa ā-muri

Next steps

26. Receive report from Auckland Transport and approve additional budget if the local board agrees.

27. If additional budget is approved, detailed design, building consent and tender documentation will commence with construction anticipated to be completed in FY20.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Otara Hub Canopy Concept	21

Ngā kaihaina

Signatories

Authors

Lucy Ullrich - Growth Development Specialist

Authorisers

Rod Sheridan - General Manager Community Facilities

Carol McKenzie-Rex - Relationship Manager Mangere-Otahuhu and Otara-Papatoetoe Local Boards

Ōtara-Papatoetoe Local Board

17 September 2019

September 2019 - Auckland Transport Local Board Transport Capital Fund

File No.: CP2019/17096

Te take mō te pūrongo

Purpose of the report

1. To progress the allocation of the remaining Auckland Transport Local Board Transport Capital Fund (LBTCF), specifically to allocate additional funding for the Otara Canopy project.

Whakarāpopototanga matua

Executive summary

2. Local boards can use the LBTCF to deliver transport infrastructure projects that are not part of Auckland Transport’s work programme. There is currently $287,035 remaining in the local board’s LBTCF which can be allocated before the end of their electoral term.

3. In 2018, the Ōtara-Papatoetoe Local Board passed resolution OP/2018/10 which allocated $262,000 to construct a canopy between Ōtara Music and Arts Centre (ŌMAC) and Fresh Gallery Ōtara.

4. As part of the project, staff were asked to scope a ‘signature’ canopy design to provide rain protection along this pedestrian route to OMAC.

5. The concept design for the new canopy was presented to their July 2019 workshop, where the local board considered the various options.

6. The preferred option indicated by the local board requires a total budget of $382,000, this includes $90,000 for the art work. There is a shortfall of $120,000.

7. The local board can allocate $120,000 from the Local Board Transport Capital Fund in order to meet the shortfall and progress this project.

8. A separate report on this agenda titled: Ōtara Hub Canopy, provides detailed information on the options considered by the local board.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) allocate $120,000 from the Auckland Transport Local Board Transport Capital Fund to the Canopy Ōtara Town Centre project, for a total of $382,000, including $90,000 for an art work.

Horopaki

Context

9. This report focuses on allocating the remaining budget left in the LBTCF.

10. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. Projects must also:

· be safe

· not impede network efficiency

· be in the road corridor, although projects running through parks can be considered if there is a transport outcome.

11. There is currently $287,035 remaining in the Otara-Papatoetoe LBTCF which can be allocated by the end of the electoral term.

Tātaritanga me ngā tohutohu

Analysis and advice

12. Initial rough order of costs estimate for the canopy was $262,000.

13. Auckland Council – Community Facilities is responsible for delivery of this project as the eventual asset owner/manager of the canopy structure.

14. As part of the development process, the local board requested a ‘signature canopy’ be scoped as part of this project.

15. Three concept designs were produced that were workshopped with the local board on 28 May 2019 and 23 July 2019. The three options are summarised in the table below.

Table 1: Ōtara concept design options

	Description	Commentary	Cost
	Do nothing	No rain protection for 15m. Alternative routes under verandas available to pedestrians.	$0
1	Low canopy of acrylic on timber frame and battens	Battens provide pattern and relate to timber canopies at library and OMAC entrances	$250,000
2	High canopy of laminated patterned glass on existing steel beams	Patterned glass to match existing canopy on other side of courtyard. Limited palette of materials to reduce costs, junctions, ease of maintenance. Uses existing steel cross beams	$382,000
3	High canopy of laminated patterned glass on free standing steel structure	Most consistent appearance with existing canopy on other side of courtyard. Steel frame encroaches on the width of the walkway and covers existing windows.	$550,000

16. At the workshop held on 23 July 2019 the local board supported option 2, which is $120,000 over the current allocated budget.

17. The local board can allocate the additional funding from their LBTCF to deliver their preferred option.

18. It is recommended that the local board resolve to allocate the additional funding of $120,000 in this report to progress delivery of this project.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. Local board views, informed by local community engagement, were incorporated in the initial decision to select this project as a LBTCF

20. Local board plan outcomes are one of the criteria against which potential projects are assessed and this project was a key initiative aligned to the local board outcome of Promote economic development and public safety in the town centres and strengthen their roles as community hubs.

21. Local boards will continue to be engaged with LBTCF projects as they progress via Auckland Transport’s Local Board Monthly Update reports.

Tauākī whakaaweawe Māori

Māori impact statement

22. No specific impacts to mana whenua were identified for this canopy structure,

23. Mana whenua were involved when the art work for the glass was first created by Jon Tootill in 2014. This same pattern will be used on this canopy.

Ngā ritenga ā-pūtea

Financial implications

Table 1: Ōtara-Papatoetoe Local Board Transport Capital Fund Financial Summary

Ōtara Papatoetoe Local Board Transport Capital Fund Financial Summary
Total Funds Available in current political term	$2,815,162
Amount committed to date on projects approved for design and/or construction	$2,528,127
Remaining Budget left	$287,035

24. The financial implication of the board approving recommendations this report is the allocation of $120,000 of the LBTCF. This leaves $167,035 remaining.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25. Auckland Transport will put risk management strategies in place on a project by project basis.

Ngā koringa ā-muri

Next steps

26. Auckland Transport will progress the decisions made by the local board as a result of this report and provide updates via the monthly reporting process.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Kenneth Tuai – Elected Member Relationship Manager

Authorisers

Jonathan Anyon – Elected Member Relationship Team Manager

Carol McKenzie-Rex - Relationship Manager Mangere-Otahuhu and Otara-Papatoetoe Local Boards

Ōtara-Papatoetoe Local Board

17 September 2019

September 2019 - Auckland Transport monthly update report to the Ōtara-Papatoetoe Local Board

File No.: CP2019/17094

Te take mō te pūrongo

Purpose of the report

1. To update the Ōtara-Papatoetoe Local Board about transport related matters in its area including the Local Board Transport Capital Fund.

Whakarāpopototanga matua

Executive summary

2. This month’s report includes information on:

· Improvements to the Station / Shirley roads and Gray Ave intersection

· Update on Puhinui Station Interchange upgrade

· Implementation of Dynamic Lanes for Redoubt Road, Manukau

3. This report also provides an update on Local Board Transport Capital Fund (LBTCF) projects.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) receive the September 2019 - Auckland Transport monthly update report.

Horopaki

Context

4. This report addresses transport related matters in the local board area and includes information on the progress of the LBTCF projects.

5. Auckland Transport (AT) is responsible for all of Auckland’s transport services, excluding state highways. It reports on a monthly basis to local boards as set out in the Local Board Engagement Plan. This monthly reporting supports the important engagement role local boards play within and on behalf of their local communities on transport matters.

6. The Local Board Transport Capital Fund is a capital budget provided to all local boards by Auckland Council (AC) and delivered by AT. Local boards can use this fund to deliver transport infrastructure projects that they believe are important to their communities but are not part of AT’s work programme. Projects must also:

· be safe

· not impede network efficiency

· be in the road corridor, although projects running through parks can be considered if there is a transport outcome.

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Transport Capital Fund

7. Through Auckland Council’s Long-Term Plan 2018-2028, LBTCF funding has been increased to a total of $20.8 million per annum across all 21 local boards.

8. The allocation for the Ōtara-Papatoetoe Local Board has also increased, with the updated figures for the remainder of this electoral term reflected in table 1 below.

Table 1: Ōtara-Papatoetoe Local Board Transport Capital Fund Financial Summary

Ōtara Papatoetoe Local Board Transport Capital Fund Financial Summary
Total Funds Available in current political term	$2,815,162
Amount committed to date on projects approved for design and/or construction	$2,528,127
Remaining Budget left	$287,035

9. Table 2 below shows the status of projects to which LBTCF has already been committed.

Table 2: Status update on current Local Board Transport Capital Fund projects

Project	Description	Current status	Status change	Funds allocated
Footpath link from Belinda Ave to the existing Preston Road Reserve path north of Tangaroa College	Construct a new footpath link from Belinda Ave to existing footpath on Rongomai Park behind Tangaroa College	Project in planning phase with preparation of reports for resource consent. Construction anticipated to be completed during the summer construction period.	No	$176,000
Pedestrian Safety upgrades on East Tamaki Road	Upgrades to pedestrian crossing facilities to improve disability access crossing East Tamaki Road	Completed	Yes	$100,000
Upgrade of Hunters Corner Streetscape	Improving the amenity of Great South Road at Hunters Corner through street furniture upgrades	Plans have been updated and documentation is currently being prepared for procurement later this month. Project is scheduled to start in September 2019 with physical works starting in October.	No	$1,025,000
Completion of Rongomai Walkway	Complete footpath link from East Tamaki Road to Te Irirangi Road	Delivery by Auckland Council’s Community Facilities department. Design complete. Transpower refused to permit path under lines due to proposed works. The local board resolved at their April 2019 meeting to progress alternate route for footpath to a car park at a cost of $80,000. This section will be completed at the same time as the connection from the existing Preston Road Reserve path, north of Tangaroa to Belinda Ave. Currently, Arborist report has been completed and resource consent application currently being prepared.	Yes	$80,000
Canopy for Ōtara Town Centre	Canopy to provide all-weather access from eastern car park to the library	Project delivered by Auckland Council’s Community Facilities department. Two more design options were presented to OPLB workshop on 23 July. Direction to proceed with Option 1 – laminated glass canopy supported on beams across the walkway. A report in this month’s agenda by AC Community Facilities outlines the options presented to the local board and identifies the funding shortfall. A further AT report is also on this agenda requesting the allocation of the funds to meet the shortfall.	Yes	$262,000
Welcome to Ōtara signage	Place-making signage	Completed	Yes	$55,000
Footpath upgrade at Ōtara Town Centre	Upgrade of the footpath at the Ōtara Town Centre (along the southern side of town centre including 15-17 Fair Mall)	Design plan prepared. Consultation complete and work has been tendered. No bids received. Project is being combined with the Upgrade of Hunters Corner Streetscape project and will be tendered as one contract.	No	$203,000
A path through Milton Park to Papatoetoe North School	Provide an alternate all-weather access for students from Papatoetoe North School	Completed	N/A	$112,000
All-weather footpath upgrade from East Tamaki Road to Lovegrove Crescent	Upgrade of the two paths connecting to the renewed Ōtara Creek Bridge - Greenway	This project is being delivered by Auckland Council’s Community Facilities Department. Funding agreement signed by AC. Public consultation to take place prior to design starting. Currently awaiting resource consent to be granted. Detailed design and contract specification are underway for sections that connect Hill St, Cosmo Place and East Tamaki Drive to the new bridge.	Yes	$480,000
Projects from Previous term	N/A	N/A	No	$35,127

Local projects and activities

Improvements to the Station / Shirley roads and Gray Avenue intersection

10. The Station / Shirley roads / Gray Avenue roundabout upgrade is a safety project to improve safety at this intersection which historically had a number of serious accidents due to the road layout.

11. The proposed improvements include pedestrian and cycling facilities and a raised speed table on the Gray Ave approach, and a roundabout to make it safer for users of the intersection.

12. The image below is the plan for the Station / Shirley roads / Gray Ave intersection:

13. As previously advised, the contract has been awarded and enabling works are scheduled to start in September, with construction beginning in October 2019.

14. Signs (variable message signs) have been located on Station Road to advise commuters of the start dates for the works. A letter will also be delivered to residents in the area prior to the start of the works.

15. Feedback provided by the local board members has been referred to the project manager for consideration in the traffic management plan.

Puhinui Station Interchange

16. The Puhinui Station Interchange is the first stage of the early improvements works associated with the Airport to Botany Rapid Transit project. This project is led by Auckland Transport and forms part of the wider Southwest Gateway programme.

17. The planned sod turning for the $60m station has been rescheduled for 17 September 2019 and construction is still set to begin later this month.

18. The existing train station will be temporarily closed during construction, from Saturday 28 September to early 2021.

19. To limit disruption during the station closure, a new, free Puhinui – Papatoetoe loop bus service will run every day, with services every 10 minutes during peak times, providing station users with southern and eastern train line connections from Papatoetoe Station.

Pah Road, Papatoetoe Safety improvements

20. The local board has requested that an investigation into safety improvements for the intersection of Pah and Ferndown Roads be undertaken as this intersection has been the site of a number of vehicle crashes.

21. The request has been referred to the Traffic Operations team for investigation and a report back to the local board of their findings in due course.

Dynamic Lanes for Redoubt road, Manukau

22. The installation of dynamic lanes on Redoubt Road in Manukau has been approved and construction is planned to begin in October.

23. The lanes will operate on a 350-metre section of Redoubt Road, between the Southern Motorway and Hollyford Drive.

24. The dynamic lanes will use overhead signs and on-road LED lights to change the direction of centre lanes at peak times.

25. Construction is planned to begin in October where AT will be installing:

· Two gantries (overhead signs across the full width of the road)

· One cantilever mast arm sign at each end

· Small electronic messaging signs

· On-road studs that light up (cats eyes)

· The 4pm to 6pm clearway on the southern kerb of Redoubt Road will be changed to operate from 3pm to 8pm

26. Construction will involve:

· Building foundations for the overhead signs,

· Installation of controller cabinets

· Trimming of trees overhanging the road

· Underground drilling to provide ducting for services

· Drilling holes in the road to install the LED studs

· Installation of overhead signs which will be constructed off site

· Some line making and road side signage changes

· Testing of the system

27. During the construction phase, it is planned to limit impacts to peak hour traffic though night works with partial lane closures.

28. There will also be a limited number of night time full lane closures with residents vehicle access-only, though two-way traffic will be maintained for the majority of the construction period.

29. Construction is planned to run between September 2019 through to January 2020.

30. The contract for this project has been awarded to CSL Infrastructure.

31. Prior to, and during construction we will have a comprehensive communications campaign including:

· A letter to residents along the route

· A brochure

· On-street signs (variable message signs)

· Targeted social media posts

· Media release

· Public drop in session

· Dedicated page on the AT website

· Advertisements in local media

32. Local board members have raised the issue of vehicles turning into and out of Diorella Drive. Modelling analysis indicates that sufficient gaps should be created by the dynamic lane to safely allow turning traffic into and out of Diorella Drive.

33. However, if turning traffic does create a significant issue, a peak time right-turn ban into Diorella is a potential option. Ongoing monitoring will determine whether this will be required.

Regional Activities

Vision Zero Strategy

34. Auckland is now a Vision Zero region. Under Vision Zero, there’s a goal of no deaths or serious injuries on our transport network by 2050.

35. The success of this goal will be built on strong partnerships created under the Tamaki-Makaurau Road Safety Governance Group, made up of Auckland Transport (AT), Police, NZ Transport Agency, Ministry of Transport, Auckland Council, Auckland Regional Public Health Service and Accident Compensation Corporation (ACC).

36. Vision Zero is a Swedish ethics-based approach that focuses on a core principle that human life and health can never be exchanged for other benefits within society.

37. As the custodian of our region’s transport systems, Auckland Transport plays a vital role in shaping the future of our region. We will make this happen using an evidence-based approach and by refusing to trade-off people’s safety for other benefits.

38. Research shows active children grow up to be healthier adults. However, current research also shows that only seven per cent of five to seven-year olds are getting the recommended level of moderate to vigorous exercise. The top reason for parents not allowing their children to actively commute to school is the fear of speeding cars.

39. Vision Zero includes creating a more walkable and cyclable city where parents have the confidence to allow their children to run around local streets and be kids. Under Vision Zero, everyone can enjoy access to public transport, or other mobility options and know they’ll get home safe.

40. It’s an approach that has strong support from the Auckland Regional Public Health Service, road controlling authorities and Police and will look to partner with iwi, community groups and schools; along with every driver, rider and pedestrian to achieve our Vision Zero goal.

41. You can download the VZ Strategy & Action Plan here https://at.govt.nz/media/1980787/vision-zero-for-t%C4%81maki-makaurau.pdf

AT’s Community Bike Fund

42. Applications to AT’s Community Bike Fund opened on Monday 2 September and close on Sunday 29 September 2019.

43. Grants are available to community groups across Auckland to deliver projects and events that encourage and support riding a bike. Groups themselves do not need to be cycling-focused, rather any group interested in promoting bike riding in their community may apply.

44. Applications can be made for between $300 to $5000 for community-focused projects and events that encourage riding a bike as a regular transport option, improve cycle safety and contribute to the normalisation of cycling in Auckland.

45. Further information on the Community Bike Fund, together with information on projects previously funded by this grant, is available at https://at.govt.nz/cycling-walking/at-community-bike-fund/

46. All interested applicants should read the Community Bike Fund policy.

Free Child Weekend Fares

47. Aucklanders are embracing transport choice, with more than 100 million journeys taken on public transport in the past year.

48. To encourage greater use by families, with effect from Saturday 7 September children aged 5 to 15 using a registered AT HOP card are able to travel free at the weekends on AT’s bus, train and selected ferry services (Bayswater, Beach Haven, Birkenhead, Devonport, Half Moon Bay and Hobsonville Point). Note that children under the age of five travel free with a paying adult at any time.

49. This new scheme comes as part of the $1.1 million contribution from Auckland Council towards public transport initiatives announced earlier in the year, with more spending than ever before on building the public transport network across the region.

50. Making public transport free for under 16s on weekends and public holidays will encourage more people to leave their cars at home and use existing capacity. Every person on public transport is one less car on the roads, helping to reduce carbon emissions and traffic congestion.

51. To be eligible, children must have an AT HOP card that is registered with a child concession. Setting up a child discount concession is easy, with:

· the purchase of an AT HOP card for each child aged 5 to 15;

· creation of a MyAT account; and

· registration of the child’s AT HOP card.

52. A child concession will be applied automatically when a child’s AT HOP card is registered with the correct date of birth. It may take 24 - 72 hours after registration for the concession to be applied, so card/s should be registered at least two days before any travel.

Further information on the free child weekend fares is available at: https://at.govt.nz/childweekendfares

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

53. The impact of information in this report are confined to AT and do not impact on other parts of the Council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Local Board Advocacy

54. This section provides a regular report about how AT is supporting the Ōtara-Papatoetoe Local Board advocacy initiatives in the Local Board Plan, as outlined in the table below.

Table 3: Advocacy Initiative Status

Advocacy Initiative	Key Initiative	Status
Transform Manukau’s Metropolitan area through good planning and sustainable development.	Improve connectivity through providing public Wi-Fi and improving walking routes between Manukau Square and transport centre, Hayman Park, and public carparks.	AT is currently in the process of delivering the first stage of the Airport to Botany project (A2B) which will better connect Southern and Eastern Auckland to the Airport through improved public transport links. Work on the major upgrade of Puhinui Station is due to start in the third quarter of this year. Manukau is a key link in that public transport connection. As part of wider public transport improvements, AT has currently adopted peak-time bus lanes along Manukau Wiri Station Road to improve bus scheduling, as part of a wider programme of public transport improvements. AT completed the $50m Manukau Bus Station in early April 2018. The bus station has been successfully operating for over a year. The Intercity buses are now operating from the bus station, improving the station’s ability to serve commuters. Putney Way streetscape upgrades have been completed and are now operating, adding significantly to the streetscape link from Manukau Mall to the Bus and Train stations. The multi-coloured lighting funded by the local board and Panuku adds to the vibrancy of the area at night.
Promote economic development and public safety in the town centres and strengthen their roles as community hubs.	Investigate opportunities for funding public facility improvements in town centres, e.g. toilets, footpaths, parking and public.	AT is currently in the process of delivering footpath upgrades in Ōtara Town Centre and streetscape upgrades in Hunters Corner, Papatoetoe, which will improve both town centre’s visual amenity. AT is in the process of delivering a series of road safety upgrades along Baird’s road, including Ōtara Town Centre and a roundabout at the intersection of Baird’s road and Hayman street, which will significantly improve pedestrian road safety through speed reduction and increased pedestrian infrastructure.
	Redesigning the entrances to Ōtara Library and Ōtara Music and Arts Centre, including the courtyard between the Council buildings in Ōtara Mall.	A new canopy linking the Western carpark to the courtyard between the Council buildings in Ōtara Mall is currently being programmed for delivery and funded through the LBTCF.
	Advocate to AT to realign Station Road / Portage Road / Gray Avenue intersection.	AT is in the process of upgrading the Portage and Station Road intersection by installing a roundabout to improve vehicle and pedestrian safety at this junction. Physical work will begin in October of this year.
	Work with AT to allocate funding and develop priority routes through parks and other public spaces for cyclists and walkers, as identified in the Ōtara‑Papatoetoe Greenways Plan.	The local board is currently funding an upgraded section of the Ōtara-Papatoetoe Local Board Greenways Plan from East Tamaki Road to Lovegrove Crescent in Ōtara via its LBTCF. Footpath links in Rongomai Park which link Te Irirangi Drive to Preston Road are also under development.

Auckland Transport consultations

Local Board consultations

55. AT provides local boards with the opportunity to comment on transport projects being delivered in the Ōtara-Papatoetoe Local Board area.

56. In the reporting period for August 2019, no projects were put forward for comment by the Ōtara-Papatoetoe Local Board.

Traffic Control Committee resolutions

57. Traffic Control Committee (TCC) decisions within the Ōtara-Papatoetoe local board area are reported on a monthly basis.

58. The decisions for August are listed in the table below:

Table 4: Transport Control Committee decisions

Street name

Type of Report

Nature of Restriction

Committee Decision

Swaffield Road, Middlemore Crescent

Permanent Traffic and Parking Changes Combined

No Stopping At All Times, Flush Median, Traffic Island, Edge Line, Give-Way control

Carried

Tauākī whakaaweawe Māori

Māori impact statement

59. The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

60. The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

61. The proposed decision of receiving the report has no risks.

Ngā koringa ā-muri

Next steps

62. AT will provide an update report to the local board at a meeting early in the new electoral term.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Kenneth Tuai – Elected Member Relationship Manager

Authorisers

Jonathan Anyon – Elected Member Relationship Team Manager

Carol McKenzie-Rex - Relationship Manager Mangere-Otahuhu and Otara-Papatoetoe Local Boards

Ōtara-Papatoetoe Local Board

17 September 2019

Community lease renewal and variation for Youthline Auckland Charitable Trust at 145 St George Street, Papatoetoe

File No.: CP2019/14231

Te take mō te pūrongo

Purpose of the report

1. To renew and vary the community lease for Youthline Auckland Charitable Trust for the occupation of 145 St George Street, Papatoetoe.

Whakarāpopototanga matua

Executive summary

2. Community leases are one of the ways in which the council provides support to local community organisations, assisting them to sustain the activities and experiences they provide in alignment with recognised local priorities.

3. A process has been undertaken for the lease renewal that includes:

· a review of the tenant’s performance to ensure that all lease conditions are being met

· a review to determine there is sufficient need for the required use of the premises, or any part of the premises, and that it is not required for any other purpose

· that the organisations hold sufficient funds to meet their financial liabilities and are financially sustainable

· that the services and programmes offered align with the objectives in the Otara-Papatoetoe Local Board Plan 2017.

4. Youthline Auckland Charitable Trust entered into a lease with the former Manukau City Council in January 2009 for the council-owned building at 145 St George Street, Papatoetoe. The lease is for an initial 10-year term with two 10-year rights of renewal. The renewals commence on 1 January 2019 and 1 January 2029. The lease will finally expire on 31 December 2038.

5. The original 2009 lease agreement reflects the incorrect final expiry date of 31 December 2039. This will be corrected by a variation in the renewal and variation agreement. Additionally, the group wishes to vary the lease to allow for a sub-lease of the café operation to a commercial operator.

6. Staff are satisfied the group meets the standards specified above and recommends the lease be renewed under the existing terms of the agreement, with variations as detailed in the recommendation.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a. approve the renewal of the community lease to Youthline Auckland Charitable Trust for the land and building at 145 St George Street, Papatoetoe subject to the terms and conditions of the existing lease dated 19 March 2009, with the following amendments:

i. an amendment to clause 6.0 (Assignment and Subletting) of the lease to allow for the subletting of the café operation to a commercial operator subject to the following conditions:

a. the third-party operator is identified through a publicly contestable process

b. a sublease of no more than 115 square meters (more or less) of the current leased area

c. the rent charged under the sublease is to be calculated at a market rental evidenced by valuation from a registered valuer

d. the subtenant's occupation and use is primarily focused upon providing services and/or goods to the tenant and users and visitors to the premises

ii. should a sub-lease be agreed on these terms, then the rent under the head lease paid by the club to Auckland Council will be 3% of gross revenue generated by the sublease

iii. an amendment to the original lease to correct the final expiry date to read 31 December 2038.

Horopaki

Context

The land

7. The current lease at 145 St George Street, Papatoetoe is for the land described as Lot 1 Deposited Plan 47333, comprising 2259 square meters, NA1814/58. The land is held in fee simple by Auckland Council as a classified local purpose (community buildings) reserve and subject to the Reserves Act 1977. The lease was issued under section 61 (2A) of the Reserves Act 1977.

8. The building is the former Papatoetoe Fire Station, purchased by the former Manukau City Council in 2006. Youthline entered into a lease agreement and spent more than $3million to rebuild the building, retaining the 1950s façade. The building, with a footprint of approximately 1410 square meters across two levels, contains a variety of offices, meeting spaces, kitchenettes, performing arts space, an IT hub, an outdoor roof terrace and ground-floor decks. The original fire engine bay space contains the café and Little Flick, a fully restored 1950 Ford V8 fire truck. The truck had been based at Papatoetoe station from 1956 to 1975. In the grounds are kauri trees planted in memory of dead firefighters.

9. Under the terms of the lease, the council owns and insures the building with Youthline responsible for ongoing internal and external maintenance for the term of the lease.

Youthline, 145 St George Street, Papatoetoe

Youthline Auckland Charitable Trust

10. Youthline Auckland Charitable Trust was first incorporated in October 2003. In 2009 the trust took over the former Papatoetoe Fire Station building and rebuilt much of the building, reopening in 2011. The trust shares the building with other youth-centred community organisations (counselling and support services, youth health services, regional office of the Graeme Dingle Foundation, etc.). The Youthline phone, text and web-chat help-line services also operate from the property. Up to 60 local organisations regularly utilise the various meeting spaces within the building; including mothers’ coffee groups, nurse cluster, youth worker, caregivers, Maori and Pacific Island business association meetings, retirement home gatherings and others. Youthline have been operating the café within the building. The on-site café provides a space for relaxation and social interaction and is well supported by visitors to the building. Additionally, revenue from the café is used to support Youthline’s activities.

Tātaritanga me ngā tohutohu

Analysis and advice

11. Youthline has submitted a comprehensive lease renewal application, including financial statements.

12. Under the term of the lease, the renewal can be approved if council is satisfied that the group has not breached any terms, there is sufficient need for the activities undertaken and the property is not required for any other purpose.

13. The group is not in breach of the lease and the financial accounts reflect that they have sufficient reserves to meet their liabilities and appears to be well managed.

14. A site visit was undertaken in March 2019. The building and surrounds are well maintained.

15. Youthline have asked for a variation to the lease to allow for a sub-lease of the café operation to a commercial operator, as running the café themselves as a social enterprise does not fit Youthline’s strategic direction. A commercial operator would free-up Youthline to concentrate on providing their core business of supporting local youth and the wider community with their programmes, counselling support and seminars. They have expressed the wish to support a café, not be a café operator.

16. Under the Auckland Council Community Occupancy Guidelines 2012, where community groups undertake commercial activities and generate significant revenue over expenditure, the relevant local board may choose to charge a percentage rental at rent review, unless lessees can provide evidence of:

•planned building upgrade, development or maintenance; and

•planned programmes, services or activities.

17. The following table reflects the options for the board with regard to the sublease of the café:

Option		Lease implications
A	Allow for the sublease of the café operation to a commercial operator with a percentage of the market rental received by Youthline under the sublease to be paid to Auckland Council under the head lease (i.e. community lease).	A variation of the community lease will be required to allow for the sublease and recovery of the percentage rental.
B	Allow for the sublease of the café operation to a commercial operator with Youthline retaining the market rental received under the sublease.	A variation of the community lease will be required to allow for the sublease.
C	Do not allow for the sublease.	No change will be required.

18. Staff recommend option A, as this provides a good balance between the community outcomes and the commercial operation. As owner of the building, council would have the ability to offset some of its costs against the percentage rental received. Additionally, Youthline would retain the greater part of the market rental which can be used to offset its maintenance obligations and provide funding for its activities.

19. The lease commenced on 1 January 2009 for a term of 10 years plus two 10-year rights of renewal. The agreement shows a final expiry of 31 December 2039. However, this should be 31 December 2038. Staff recommend that this be corrected by way of an amendment to the lease renewal agreement.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20. The proposed lease renewal has been discussed with the Parks and Places Specialist and the Strategic Broker, who have no objections to the renewal.

21. There are no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22. The recommendations within this report fall within the local board’s allocated authority relating to local recreation, sports and community facilities.

23. The renewal was discussed with the local board at the monthly Mahi Tahi workshops on 26 March and, 28 May and 25 June 2019.

24. The recommendation supports the Ōtara-Papatoetoe Local Board 2017 Plan outcomes empowered, inclusive and prosperous communities; and parks and facilities that meet people’s needs.

Tauākī whakaaweawe Māori

Māori impact statement

25. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader statutory obligations to Māori. Support for Māori initiatives and outcomes are detailed in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework.

26. The lease renewal was presented at the South/Central Mana Whenua forum meeting of 29 May 2019. No objections were raised by the forum members present.

Ngā ritenga ā-pūtea

Financial implications

27. There are no financial implications associated with the renewal of the community lease.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28. The provision for the renewal of community leases is provided for in the lease agreements granted to the group.

29. Council has a contractual responsibility to agree to the lease renewal if the conditions stipulated in the leases have been met.

30. Should the renewal not be granted, it will:

i. affect the group’s operations

ii. reduce their ability to undertake their activities and support of the young people of the local Ōtara-Papatoetoe and wider communities.

31. Under the lease, Youthline is responsible for all maintenance of the building and its surrounds. Therefore, the ability to sub-let the operation of the on-site café will enable the group to generate additional income that can be put towards property maintenance and the provision of services to the local community.

32. If approval is not given to sub-lease the café:

i. the tenant may have a reduced ability to maintain the building and surrounds

ii. the local community will be denied the availability of a well-supported café.

Ngā koringa ā-muri

Next steps

33. Subject to the local board approval of the renewal of the community lease, staff will prepare the renewal and variation agreement for the group to sign.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Jenny Young - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Carol McKenzie-Rex - GM Maori Responsiveness and Relationships

Ōtara-Papatoetoe Local Board

17 September 2019

New community lease for Tennis Auckland Region Incorporated, Manukau Sports Bowl, 1 Boundary Road, Clover Park

File No.: CP2019/16120

Te take mō te pūrongo

Purpose of the report

1. To seek a new community ground-lease for Tennis Auckland Region Incorporated at Manukau Sports Bowl, 1 Boundary Road, Clover Park.

Whakarāpopototanga matua

Executive summary

3. Auckland Tennis Incorporated (now Tennis Auckland Region Incorporated) entered into a lease with the former Manukau City Council in January 1993 for the group-owned building and the surrounding courts at Manukau Sports Bowl. The lease term was 10 years with one 10 year right of renewal. The renewal was exercised in 2003 and finally expired on 31 December 2012 and is currently holding over on a month-by-month basis while a masterplan for Manukau Sports Bowl is developed.

4. In 2010 Tennis Auckland Region replaced the geodesic dome at the Stanley Street tennis centre and sought to relocate the original dome to cover two of the Manukau Sports Bowl tennis courts.

5. In August 2010 the former Manukau City Council resolved to contribute to the cost to relocate the geodesic dome. The council also resolved to take over the ownership and maintenance of the eight courts, lighting towers, nets and net posts. It was noted that the Board of Auckland Tennis had agreed to gift the courts, lighting towers, nets and net posts to Council.

6. In March 2011, the Ōtara-Papatoetoe Local Board became aware that further funding would likely be required to complete the project, and the local board asked officers to investigate this (OP/2011/33). A report was presented to the Ōtara-Papatoetoe Local Board in May 2011, where the local board resolved (OP/2011/57) to accept Tennis Auckland’s gift of the geodesic dome to the Manukau Tennis Centre, subject to council officers sourcing an independent condition assessment of the geodesic dome, which was in storage at that stage, and to explore budget options to meet the project shortfall.

7. Further work took place and the project progressed. On 2 August 2011 the local board resolved that the then Chair write to Tennis Auckland on behalf of the Ōtara-Papatoetoe Local Board thanking them for their funding towards the tennis dome (OP/2011/141). Manukau’s first public indoor tennis courts were opened as a partnership between Tennis Auckland Region and Ōtara-Papatoetoe Local Board with a free family day on 14 April 2012.

8. Agreement was reached that Tennis Auckland would maintain the council-owned assets with the local board contributing to the cost of these by way of an annual payment of $51,000 through the board’s Asset Based Services budget.

9. Tennis Auckland is seeking a new long-term lease for the land at Manukau Sports Bowl, in recognition of their ongoing investment and long-term vision for tennis at the park.

10. Manukau Sports Bowl is a local park under the local board’s governance and sits within the Transform Manukau project area. Transform Manukau is led by Panuku Development Auckland to develop a Manukau that will serve future generations, including consideration of long-term opportunities for Manukau Sports Bowl. There is a very relevant report on this agenda called “Planning the future of Manukau Sports Bowl”, explaining how Ōtara-Papatoetoe Local Board is in early stages of master planning for the sports bowl as part of Transform Manukau. All major stakeholders will be consulted, including Tennis Auckland, about the future of the park.

11. As a consequence of the master planning process, the Ōtara-Papatoetoe Local Board has indicated a preference (at a workshop held on 10 September 2019) for a shorter lease option of two years, with a right of renewal for an additional two years, and including a clause to enable Manukau Sports Bowl development to proceed if planning is concluded and investment is available within the lease period.

12. Under council’s Community Occupancy Guidelines 2012, a group that owns its improvements has an automatic right to reapply for a new lease at the end of the occupancy term.

13. Tennis Auckland is currently developing the site into a multi-faceted community hub.

14. Staff are satisfied the group meets the standards specified above and recommends the lease be granted in accordance with the Auckland Council Community Occupancy Guidelines 2012.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) grant, under section 54(b) and (d) of the Reserves Act 1977, a new community ground lease to Tennis Auckland Region Incorporated for the land at Manukau Sports Bowl, 1 Boundary Road, Clover Park (marked in red and hatched on the map attached as Attachment A) and described Part Lot 1 Deposited Plan 60809 and Part Lot 1 Deposited Plan 204744; subject to the following terms and conditions:

i. term – two (2) years commencing 1 October 2019 with a single two-year right-of-renewal and final expiry on 30 September 2023

ii. rent – one dollar ($1.00) plus GST per annum, if requested

iii. permitted use – for the purposes and activities of a tennis facility and community sports hub

iv. the approved community outcomes plan (Attachment B), to be included in the lease agreement as Schedule 3

v. the ownership and maintenance and renewal of the tennis assets be as follows:

vi. Tennis Auckland Region Incorporated shall be own, maintain and renew:

A. the geodesic dome, internal structures and footings

B. the existing club facility and nominated lease area

C. the nets

D. all signage relating to Tennis Auckland

vii. Auckland Council shall own and renew:

A. the eight courts and lighting towers, including those covered by the geodesic dome

B. all planting, fencing, footpaths and park related furniture

C. the net posts

D. security lighting for the entrance to the site

E. all other site assets not outlined above

viii. Tennis Auckland will maintain the assets listed in vii. a. to e. above.

ix. Auckland Council will reimburse Tennis Auckland Region Incorporated an annual amount, agreed between the parties from time to time to cover these costs.

x. an amendment to clause 6.0 (Assignment and Subletting) of the lease to allow for the subletting of part of the site to a commercial organisation subject to the following conditions:

A. the third-party operator is identified through a publicly contestable process

B. the rent charged under the sublease is to be calculated at a market rental evidenced by valuation from a registered valuer

C. the subtenant's occupation and use be primarily focused upon providing services and/or goods to the tenant and users and visitors to the premises

D. should a sub-lease be agreed on these terms, then the rent under the head lease paid by the club to Auckland Council will be 3% of gross revenue generated by the sublease

xi. provision within the lease to allow for early termination if, prior to the final expiry date, the master planning for Manukau Sports Bowl is concluded and investment is available to develop the reserve accordingly

xii. all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the Reserves Act 1977.

Horopaki

Context

15. This report considers the application for a new community ground lease to Tennis Auckland Region Incorporated for the group-owned building and the courts at Manukau Sports Bowl, 1 Boundary Road, Clover Park.

16. The Ōtara-Papatoetoe Local Board is the allocated authority for local recreation, sport and community facilities; including community leasing matters.

Land

17. The tennis centre is located on the north west corner of Manukau Sports Bowl on land described as Part Lot 1 Deposited Plan 60809 and Part Lot 1 Deposited Plan 204744. The land is held in fee simple by Auckland Council as a classified recreation reserve. The use of the land is consistent with this classification and is anticipated within the adopted 2007 Manukau Combined Sports Park Management Plan, therefore no public consultation of the intention to grant the lease is required.

18. The current lease is for land of approximately 7,520 square meters, encompassing the existing building, two covered tennis courts, four artificial courts, two asphalt courts and a volley practice area, as shown in the aerial plan (Attachment A).

Tenant

19. Auckland Tennis Incorporated was registered with the New Zealand Companies Office as an incorporated society on 2 June 1922, and renamed Tennis Auckland Region Incorporated on 11 August 2008. The aims of the society are to:

· promote, develop, enhance and protect the sport of tennis mainly as an amateur sport for the recreation and entertainment of the general public of the region

· develop opportunities, programmes and facilities

· establish, promote and stage regional and other tennis competitions

· encourage and promote tennis as an activity that promotes the health and safety of all participants and respects the principles of fair play and is free from doping.

20. Auckland Tennis established a base at Manukau Sports Bowl and entered into a lease with the former Manukau City Council in early 1993. In 2010 the council contributed towards the relocation of the geodesic dome from the Stanley Street tennis courts to Manukau Sports Bowl. The dome covers two of the eight courts that make up the tennis centre at the reserve.

21. The lease expired at the end of 2012 and continues on a month-by-month basis, until terminated or a new lease granted. In 2017 Auckland Tennis applied for a new lease for the property, this has been on-hold, as the park is an identified “Unlock Manukau” site and a master plan for the reserve is to be developed.

Asset ownership and maintenance

22. In 2010 Auckland Tennis relocated a geodesic dome from their courts at Stanley Street, Auckland to the Manukau Tennis Centre. Manukau City Council resolved in August 2010 to contribute to the cost of the relocation of the dome. At the same time the future development, ownership and maintenance responsibilities for the various tennis-related assets was established and mutually agreed with Auckland Tennis.

23. As a result of the discussions Auckland Tennis agreed to maintain all the assets, with council reimbursing them with an annual payment for those assets belonging to council. Money is available from the Parks and Places Team budget to cover the annual reimbursement.

Proposed sub-regional tennis hub

24. Tennis Auckland Region has advised the local board of their plans to establish a sports hub from the building. During 2018/2019 the group has upgraded the kitchen, change rooms, ablution facilities and access to the clubrooms building; together with repairs to the dome, fencing and resurfaced the public tennis courts. Further work is budgeted for 2019/2020 to complete the renovation of the upstairs club and meeting room, reconfiguration of the downstairs area, exterior painting of the clubrooms and replacement of the floodlighting and curtain operating system in the geodesic dome.

25. They are asking for a long-term lease that will allow them to provide a mix of sporting, social and complimentary activity (i.e. a café/kiosk) and Tennis Auckland are working with the regional sports trust Community Leisure Management (CLM Community Sport), who wish to sub-lease the top floor of the building.

26. The proposed sports hub is planned to be a multi-faceted community hub, providing a gateway to optimise tennis participation and community activity. Tennis Auckland has a vision of partnerships with other stakeholders to assist with this aim. Manukau Sports Bowl is one of Tennis Auckland’s sub-regional facilities that provide a network of sustainable facilities that provide measurable benefits to local communities. The goal of the centers is to “use tennis as a vehicle to engage people and build a place to play, that transforms the facility, enhances the area and is enjoyed by the community.”

27. One of the proposed additions is the provision of a café or kiosk at the centre. Tennis Auckland wish to sublet a part of the grounds for a stand-alone kiosk that would provide drinks and snacks to users of the park.

Tātaritanga me ngā tohutohu

Analysis and advice

28. Auckland Council’s Community Occupancy Guidelines 2012 sets out the eligibility requirements and standard terms and conditions for community occupancy agreements.

29. Under the guidelines, the society has an automatic right to reapply for a new lease at the end of its occupancy term, a right which it is exercising.

30. Local boards have discretion to vary the term of the lease if it wishes. The guidelines suggest that where a term is varied, it aligns to one of the recommended terms contained in the Community Occupancy Guidelines 2012. It is recommended that a new lease be granted to Tennis Auckland Region Incorporated for a term of two years with one right of renewal for a further term of two years, as requested by the local board.

31. Staff undertook a site visit of the premises on 30 August 2019. The building appears well-maintained and managed. A regular maintenance schedule for the building and grounds is in place. During 2018/2019 the group has upgraded the community ablutions area, provided safe and easy access to the courts and building and resurfaced the public tennis courts. Further substantial investment in the tennis infrastructure at Manukau Sports Bowl is planned for 2019/2020.

32. After assessing the lease application and meeting with the tenant, staff have determined that the group qualifies for a new community lease because:

i. The activity of the tennis centre supports the Ōtara-Papatoetoe Local Board Plan 2017 outcome: parks and facilities that meet people’s needs

ii. Tennis Auckland Region Incorporated is not in breach of the current occupancy agreement

iii. The society’s financial accounts have sufficient reserves to cover its operating costs with no declared conditional liabilities

iv. iv. Auckland Tennis funds its activities mostly by way of court and venue hire; grants and donations; corporate and individual community partnerships and sponsorships; events, affiliation fees, coaching, interest and grants.

v. The premises meet the needs of the local community.

Options

33. The following options are presented for the board’s consideration:

Option		Pros	Cons
A	Do nothing	Enables the local board to consider the proposed master plan for Manukau Sports Bowl	Tennis Auckland would be hampered in their wish to further develop the centre
B	Two + two-year lease	Could dovetail in with the proposed masterplan for Manukau Sports Bowl	May not be sufficient tenure to secure funding and provide security for the group’s development plans
C	Ten + ten-year lease	Would give Tennis Auckland security of tenure to support their development plans.	Would hamper the local board in their long-term planning for the Manukau Sports Bowl Transform Manukau project

34. The local board have indicated a preference for option B.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

35. Staff have obtained feedback from the local parks and places specialist and the sport and recreation lead. No issues or concerns regarding the group were raised.

36. The proposed lease renewal has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of the advice in this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

37. The recommendation within this report falls within the local board’s allocated authority relating to local recreation, sports and community facilities.

38. The lease was discussed with the local board at the board workshop on 6 August 2019, following a presentation by Tennis Auckland Region. The board indicated that they wish to offer a shorter term than the standard 10 years plus one right of renewal for a further ten years. This has been discussed with Tennis Auckland who have agreed to a term of two years, plus one right of renewal for a further two years.

39. The recommendation supports the Ōtara-Papatoetoe Local Board Plan 2017 outcomes of Manukau transformation and parks and facilities that meet people’s needs.

Tauākī whakaaweawe Māori

Māori impact statement

40. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader statutory obligations to Māori. Support for Māori initiatives and outcomes are detailed in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework, the Auckland Plan, the Long-term Plan, the Unitary Plan and the Ōtara-Papatoetoe Local Board Plan 2017.

41. An aim of community leasing is to increase targeted support for Māori community development. Fifty percent of the children attending the centre identify as Māori.

42. The proposed new ground lease was conveyed to all members of the South-Central Mana Whenua Forum in August 2019, no obligations were exercised by forum members.

Ngā ritenga ā-pūtea

Financial implications

43. There are no financial implications associated with granting of this community ground-lease.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

44. The provision for the renewal of community leases is provided for in the lease agreements granted to the groups.

45. Council has a contractual responsibility to agree to the lease renewal if the conditions stipulated in the lease have been met.

46. Should the renewal not be granted, it will affect the groups’ operations and their ability to undertake their activities and support of the local Papatoetoe, and wider, communities.

Ngā koringa ā-muri

Next steps

47. Subject to the local board approval of the new lease, staff will prepare the agreement for the group to sign.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Map - 1 Boundary Road, Clover Park - Tennis Auckland Region Incoporated	55
b ⇩	Community Outcomes Plan - Tennis Auckland Region Incoporated	57

Ngā kaihaina

Signatories

Authors

Jenny Young - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Carol McKenzie-Rex - Relationship Manager Mangere-Otahuhu and Otara-Papatoetoe Local Boards

Ōtara-Papatoetoe Local Board

17 September 2019

Approval for a new road name at 71-73 Kolmar Road, Papatoetoe

File No.: CP2019/17110

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Ōtara-Papatoetoe Local Board to name a new private road, being a commonly owned access lot, created by way of a subdivision development at 71-73 Kolmar Road, Papatoetoe

Whakarāpopototanga matua

Executive summary

2. Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland region.

3. The Applicant, Aggarwal Developments Limited (via agent Madsen Lawrie Surveyors Ltd) has proposed the following names for consideration by the Local Board:

· Shahkot Way (Applicant Preferred)

· Gupta Way (Alternative option)

· Lomandra Lane (Alternative option)

· Kuini Lane (Alternative option)

4. The two Indian names were proposed to reference the large Indian community residing in Papatoetoe. The other two names are plant names;’ Lomandra’, which is another name for the ‘Lime Tuff’ plant that is to be planted at the development as part of the approved resource consents landscaping plans, and ‘Kuinui’, which is Te Reo Māori for the quince fruit.

5. Any of the proposed road name options would be acceptable for the local board to approve for use in this location, having been assessed against the Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. All technical standards are met and the names are not duplicated anywhere else in the region. Mana Whenua were also consulted and a Te Reo Maori name has been proposed as a result. Therefore it is up to the local board to decide upon the thematic suitability of the names within the local context.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) approve the name (local board to insert chosen name) for the new private road created by way of subdivision at 71-73 Kolmar Road, Papatoetoe, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent reference BUN60322322, SUB60322325).

Horopaki

Context

6. Resource consent BUN60322322 and SUB60322325 were issued in November 2018 for the construction of 14 new residential dwellings and one commonly owned access lot (COAL).

7. In accordance with the National Addressing Standards for road naming (the AS/NZS 4819-2011 standard), the COAL requires a road name because it serves more than 5 lots.

8. Site and location plans of the development can be found in Attachments A and B respectively.

Tātaritanga me ngā tohutohu

Analysis and advice

9. The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval.

10. Auckland Council’s road naming criteria typically require that road names reflect one of the following local themes, with the use of Māori names being actively encouraged:

- a historical or ancestral linkage to an area;

- a particular landscape, environmental or biodiversity theme or feature; or

- an existing (or introduced) thematic identity in the area.

11. Theme: The applicant has proposed two Indian names to acknowledge the large Indian community residing in Papatoetoe, as well as two plant names, one in Te Reo Māori. ‘Lomandra’ is another name for the ‘Lime Tuff’ plant that is to be planted at the development as part of the approved resource consents landscaping plans. The name ‘Kuinui’, is Te Reo Māori for the quince fruit.

12. Following community consultation undertaken by the developer, the Vice President from the Auckland Indian Retailers Association commented: “As we have a very large number of people from Jalandhar city in the surrounded area, Shahkot is well known to the community and it will make them feel like a home away from home” – see community consultation in paragraph 19 below for more details.

13. The Applicant’s proposed names and meanings are set out in the table below:

Proposed Names & Preferences	Meaning (as described by applicant)
Shahkot Way (Applicant preferred)	This is the name of the city where the developer originated in India.
Gupta Way (Alternative option)	The family name of the developer. This name was proposed based on the existing Indian names of local Auckland streets, which the applicant says reference the names of other developers of those sites, and also acknowledge the large Indian community residing in Papatoetoe: · Deepak Lane in Papatoetoe: Approved by the Ōtara-Papatoetoe Local Board in 2017 and the subject of a ‘stuff.co.nz’ news article celebrating the use of Indian street names: https://www.stuff.co.nz/auckland/local-news/manukau-courier/91027475/deepak-lane-the-first-street-in-papatoetoe-with-an-indian-name). Applicant says this is a reference to the name of one of the developers of that site; Goyal Deepak (not verified). · Goyal Lane in Pakuranga: applicant says this is also a reference to the name of one of the developers of that site; Goyal Deepak (not verified). · Mittal Lane in Manurewa; applicant says this is also a reference to the surname of the developer of that site.
Lomandra Lane (Alternative option)	Lomandra ‘Lime Tuff’ is a compact grass with fine, lime-green foliage that retains its colour throughout the year and produces small yellow flower spikes in summer. Lomandra is included in the approved consent to be planted at the development.
Kuini Lane (Alternative option)	Te Reo Māori for the quince fruit.

14. Assessment: The names proposed by the Applicant have been assessed against the Auckland Council Road Naming Guidelines and the National Addressing Standards for road naming. All technical standards are met and the names are not duplicated anywhere else in the region; however, the use of locally relevant names is encouraged and the use of personal names is not encouraged. Therefore it is up to the local board to decide upon the thematic suitability of the names within the local context.

15. The Auckland Council Road Naming Guidelines do not prohibit the use of names from other regions or cultures. Road naming is at the discretion of the local board. The Indian names proposed can be interpreted as adding weight to the positive character of the diverse culture in Papatoetoe.

16. Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable and not duplicated elsewhere in the region.

17. Road type: ‘Way’ and ‘Lane’ are acceptable road types for the new private road, suiting the form and layout of the road, as per the Auckland Council Road Naming Guidelines.

18. Iwi Consultation: All relevant local iwi were written to (via email) and invited to comment.

· Ngai Tai ki Tamaki Tribal Trust responded, commenting that they support the name ‘Lomandra Lane’.

· Te Ahiwaru–Waiohua wished to see Te Reo Māori names included, to acknowledge the historical connectivity of Papatoetoe. The applicant duly obliged and has included a plant name in Māori. The developer’s additional Te Reo suggestions ‘Tui Lane’ and ‘Harakeke Lane’, which were supported by Te Ahiwaru–Waiohua, were unfortunately not able to be used due to duplication issues with existing road names.

19. Community Consultation: The applicant contacted the Rotary Papatoetoe Central, the Hunters Corner Business Association, and the Auckland Indian Retailers Association for comment on the proposed road names. All three groups supported the applicants preferred name ‘Shahkot Way’, with the Vice President from the Auckland Indian Retailers Association further commenting: “As we have a very large number of people from Jalandhar city in the surrounded area, Shahkot is well known to the community and it will make them feel like a home away from home”.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20. The decision sought for this report has no identified impacts on other parts of the council group. The views of council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

22. The review sought from the Ōtara-Papatoetoe Local Board on this report is linked to the Auckland Plan Outcome “A thriving Māori identity is Auckland’s point of difference in the world – it advances prosperity for Māori and benefits all Aucklanders”. The use of Māori names for roads, buildings and other public places is an opportunity to publicly demonstrate Māori identity.

23. Following consultation with mana whenua, the developer proposed four Te Reo names including ‘Tui Lane’ and ‘Harakeke Lane’, which were supported by Te Ahiwaru–Waiohua. Unfortunately all except ‘Kuini Lane’ were not able to be used due to duplication issues with existing road names.

Ngā ritenga ā-pūtea

Financial implications

24. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25. There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

26. Approved road names are notified to Land Information New Zealand (LINZ), which records them on its New Zealand wide land information database that includes street addresses issued by councils.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site plan of the development	63
b ⇩	Location plan of the development	65

Ngā kaihaina

Signatories

Authors

Elizabeth Salter - Subdivision Technical Officer

Authorisers

Trevor Cullen - Team Leader Subdivision

Carol McKenzie-Rex - Relationship Manager Mangere-Otahuhu and Otara-Papatoetoe Local Boards

Ōtara-Papatoetoe Local Board

17 September 2019

Ōtara-Papatoetoe Local Board Grant and Multi-Board Round One 2019/2020, grant allocations

File No.: CP2019/15234

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline applications received for the Ōtara-Papatoetoe Local Board Grants and Multi-Board Grants, Round One 2019/2020.

Whakarāpopototanga matua

Executive summary

2. The Ōtara-Papatoetoe Local Board adopted the Ōtara-Papatoetoe Local Grants Programme 2019/2020 on 19 March 2019 (see Attachment A, OP/2019/83). The document sets application guidelines for contestable community grants submitted to the local board.

3. This report presents applications received for the Ōtara-Papatoetoe Local Grants and Multi-Board Grants, Round One 2019/2020 (see Attachment’s B and C)

4. The Ōtara-Papatoetoe Local Board has set a total community grants budget of $360,000 for the 2019/2020 financial year.

5. A total of $9,248 has been allocated for the Ōtara-Papatoetoe Local Board Excellence Awards. This leaves an amount of $350,752 available for contestable grants.

6. Forty-one applications were received for Ōtara-Papatoetoe Local Grants, Round One 2018/2019, requesting a total of $422,828.82. In addition, 16 applications were received for Ōtara-Papatoetoe Multi-Board Grants, Round One 2018/2019 requesting a total of $78,067.58.

7. In total, fifty-seven applications were received for consideration by the Ōtara-Papatoetoe Local Board for Ōtara-Papatoetoe Local Grants and Multi-Board Grants, Round One 2019/2020 with a total funding request of $500,896.40.

Ngā tūtohunga

Recommendation/s

a) agree to fund, part-fund or decline each application in Local Grants Round One 2019/2020, as outlined in Table One:

Table One: Ōtara-Papatoetoe Local Board Round One 2019/2020 applications:

Application ID	Organisation	Focus	Requesting funding for	Amount requested
LG2013-102	Wymondley Road School	Community	Towards costs of the Wymondley Road School 60th Jubilee celebrations, including catering, venue hire, commemorative t-shirts, bags, pens and printing.	$2,957.00
LG2013-103	Dawson Primary School	Sport and recreation	Towards costs of the “Bikes in schools” programme, including bikes, helmets, bike track and a storage container.	$10,000.00
LG2013-106	Garden to Table Trust	Community	Towards a contribution to salaries for “Garden to Table” staff.	$8,000.00
LG2013-107	Manukau Beijing Opera Society Incorporated	Arts and culture	Towards venue hire costs for the Papatoetoe Town Hall for opera rehearsals.	$3,070.00
LG2013-109	The Dawson Trust	Community	Towards the "Dawson Lights Up" event, including food, stage hire, sound system, entertainment and administration costs.	$14,978.82
LG2013-111	Susie Tearapo Kite	Community	Towards costs of the “Otara Kids Market” programme, including venue hire, feather flag advertising, vinyl signage, stationary and a sound system.	$880.00
LG2013-118	Hindu Heritage Research Foundation New Zealand	Events	Towards the “Papatoetoe Family Fun Day” event, including food, video and photography, stage hire and waste management costs.	$11,500.00
LG2013-119	Hindu Heritage Research Foundation New Zealand	Arts and culture	Towards costs for the “Papatoetoe Deepavali Festival of Lights” event, including hall hire, ‍printing, sound system, video recording, ‍food, volunteer expenses, packaging disposals and hall décor.	$9,217.00
LG2013-120	South East Auckland Senior Citizens’ Association Incorporated	Community	Towards costs for the seniors Christmas event, including venue hire, catering, ‍ setup and pack down, ‍ entertainment and sound system hire. ‍	$4,700.00
LG2013-122	Asthma New Zealand Incorporated	Community	Towards a contribution to the salary of mobile asthma nurse educators.	$5,000.00
LG2013-123	The Community Builders NZ Trust	Community	Towards costs for the "Christmas lights" event, including waste and traffic management, entertainment, a children bug ride and performer fees.	$21,941.50
LG2013-124	Manukau Performing Arts Incorporated	Arts and culture	Towards costs of theatre safety curtains and ladders.	$8,055.50
LG2013-128	Manukau Seniors Association Incorporated	Arts and culture	Towards costs for the Indian musical arts and culture workshop, including a harmonium, tabla, naal (drums) and venue hire.	$2,656.00
LG2013-129	Theresa Turua	Sport and recreation	Towards costs for the team sport tracksuits, training t-shirts and hoods.	$3,344.00
LG2013-130	Otara Business Association	Events	Towards costs for the "Otara Christmas in the Park 2019" event, including performers fees, kid’s entertainment, prizes and giveaways.	$20,000.00
LG2013-131	Otara Business Association	Community	Towards costs for the Otara senior citizens Christmas dinner on 11 December 2019, including transport, dinner and gift packs. ‍	$8,000.00
LG2013-132	South Auckland Chinese Senior Friendship Club Incorporated	Community	Towards costs for the wellness programme for Chinese seniors, including refreshments, venue hire, food, petrol vouchers for performers, phone expenses, printing and stationary.	$2,550.00
LG2013-134	Auckland Indian Retailers Association	Events	Towards costs for the “Multicultural Diwali Mela” event, including sound, performers fees, chairs, stage hire and advertisements.	$30,000.00
LG2013-135	Papatoetoe Senior Citizens Club Incorporated	Community	Towards the venue hire cost for the Papatoetoe senior citizens weekly gathering.	$4,200.00
LG2013-136	Papatoetoe Central Main Street Society Incorporated	Events	Towards event costs for the “Papatoetoe Santa Parade”, including food, performers fees, advertising, security, traffic management, fire brigade services and prizes.	$35,000.00
LG2013-137	Papatoetoe Central Main Street Society Incorporated	Community	Towards costs for the “Papatoetoe Senior Citizens Christmas Dinner on 18 December 2019”, including transport, dinner and gift packs. ‍	$8,000.00
LG2013-138	Otara Business Association	Events	Towards costs for an Easter event including performers fees, kids’ entertainment, prizes and giveaways.	$7,000.00
LG2013-140	Habitat for Humanity Greater Auckland Limited	Community	Towards curtain laundering costs for the “Habitat Curtain Bank”.	$3,500.00
LG2013-142	Papatoetoe Central Main Street Society Incorporated	Events	Towards cost for an Easter event, including advertising, performers fees, children’s entertainment, prizes and giveaways.	$7,000.00
LG2013-143	World Council of Sikh Affairs	Events	Towards costs for the “Baisakhi Mela” event, including stage hire, marques, seating, competition prizes, entertainment, traditional games, traditional food, video recording and sound system.	$20,000.00
LG2013-144	Life Education Trust Counties Manukau	Community	Towards a contribution to costs of the life education programme in schools, including educational resources, insurance, salary and a professional development workshop.	$20,000.00
LG2013-145	Counties Manukau Sports Foundation	Sport and recreation	Towards costs for the “Hauora Hakinakina - Wellbeing through Sport” programme, venue, bin and toilet hire, trophies, prizes, refreshments, photography, coaches, Maori Warden donation, traffic management and St Johns ambulance.	$24,730.00
LG2013-146	Pacific Fusion Fashion Show	Community	Towards costs for the “Dressed in Confidence” wellness program as part of the “Pacific Fusion Fashion Show”, including vouchers and international guest speaker fees.	$10,000.00
LG2013-147	Pacific Island Law Student's Association	Community	Towards venue hire costs for the Pacific Island Law Student's Association, “Annual Law Dinner 2019”.	$2,000.00
LG2013-148	The Raukatauri Music Therapy Trust	Community	Towards venue hire and transport costs for the “Music Therapy Satellite” programme in Otara.	$3,615.00
LG2013-149	Faith City Trust Board	Community	Towards costs for "Project Wy" including printing of booklets and mentoring costs from 1 November 2019 to 4 September 2020.	$6,500.00
LG2013-151	Papatoetoe Central Main Street Society Incorporated	Events	Towards the Chinese New Year 2020 event costs including entertainment, costume hire, advertising and traffic management.	$10,000.00
LG2013-152	The Auckland Sikh Society Incorporated	Community	Towards event costs of the 550th birthday of Guru Nanak Gurpurab, founder of the Sikh faith, including venue hire, advertising, food and facilitation.	$7,000.00
LG2013-154	Otara Health Charitable Trust	Sport and recreation	Towards costs for the Otara Sports Awards 2019 event, including trophies, venue hire, judges panel donation, media production and advertising.	$30,000.00
LG2013-155	Independent Living Charitable Trust	Community	Towards costs for cooking classes for the elderly, including venue hire, food, utensils, administration and petrol vouchers.	$2,800.00
LG2013-157	Otara Health Charitable Trust	Events	Towards costs for the “Otara Christmas in the Park 2019” event, including sausage sizzle, ‍children’s rides, security, stage, costume and theatre property hire, performance fees, administration, media, communications and also costs for a community hui.	$30,000.00
LG2013-159	Elementz Sports Group Incorporated	Sport and recreation	Towards team apparel for the “Elementreez” touch football coaching programme.	$5,634.00
LG2013-161	Youthline Auckland Charitable Trust	Community	Towards training, managing and supervising costs for Youthline Auckland.	$5,000.00
LG2013-162	Otara Gambling and Alcohol Action Group Trust	Community	Toward operations costs for the Otara Gambling and Alcohol Action Group, including online design, social media, alcohol free stencils and water-blasting, print design, flyers and volunteer support. ‍	$8,000.00
LG2013-163	Papatoetoe Central Seniors Association Incorporated	Sport and recreation	Towards venue hire and travel costs, for the "Happy Community, Better Life" programme.	$2,000.00
LG2013-165	David Riley	Arts and culture	Towards book publishing costs including shipping, and illustration fees.	$4,000.00
Total				$422,828.82

b) agree to fund, part-fund or decline each application in Multi-Board Round One 2019/2020, as outlined in Table Two:

Table Two: Ōtara-Papatoetoe Multi-Board Round One 2019/2020 applications:

Application ID	Organisation	Main Focus	Requesting funding for	Amount requested
MB1920-107	BTC Boxing Community Health and Wellbeing	Community	Retrospective costs towards sports equipment and a refurbished boxing facility in Mangere.	$1,000.00
MB1920-110	The Korean Society of Auckland Incorporated	Events	Toward costs for the Korean Day annual event on 14^th March 2020.	$300.00
MB1920-115	Manukau Orchestral Society Incorporated	Arts and culture	Towards wages for professional mentors and a soloist to rehearse and deliver a concert.	$1,300.00
MB1920-118	CNSST Foundation, formerly known as Chinese New Settlers Services Trust	Community	Towards costs for the "A Brighter Future for You" cohesion project, including venue hire, tablet and teaching fees.	$6,000.00
MB1920-123	Connect the Dots	Arts and culture	Towards costs for the "Make Moments" art workshop, including tutor fees, printing of postcards and art materials.	$2,887.58
MB1920-141	Royal New Zealand Foundation of The Blind Incorporated	Community	Towards the purchase of digital talking books for the Blind Foundation library.	$1,900.00
MB1920-144	Epilepsy Association of New Zealand Incorporated	Community	Towards educators’ salary, fuel and telecommunications costs to deliver epilepsy support services.	$7,000.00
MB1920-146	Roopa Aur Aap Charitable Trust	Community	Towards the costs to provide family violence victim support, including rent, administration staff costs, counsellors and social worker salaries from 2 September 2019 to 28 August 2020.	$10,500.00
MB1920-151	New Zealand Nepal Society Incorporated	Events	Towards costs for the Nepal Festival 2020 event, including audio visual hire, insurance, waste management, marketing, and travel.	$8,007.50
MB1920-152	Mika Haka Foundation Charitable Trust	Community	Towards the costs of the "YES Creative Hub" from 10 October 2019 to 10 October 2020, specifically rent, public liability insurance, utilities, safety officer's salary and administration.	$9,794.00
MB1920-153	The Operating Theatre Trust	Arts and culture	Towards 2,000 free show tickets and transport for children from low decile schools to attend the theatre production "Greedy Cat" by Joy Cowley.	$3,103.55
MB1920-155	YMCA North	Sport and recreation	Towards a contribution for costs for the “Counties Manukau Intermediate Sports Camps,” including catering, accommodation, YMCA staff, sports coaches, St Johns ambulance, medals, trophies and sports equipment.	$10,000.00
MB1920-161	The Parkinson's New Zealand Charitable Trust	Community	Towards the salary of six Auckland Parkinson's community educators for the period of 1 October 2019 to 1 October 2020.	$2,000.00
MB1920-164	Counties Manukau Sports Foundation	Sport and recreation	Towards the catering, venue hire, event coordinator fee, decorations and printing costs to host the “2019 Counties Manukau Sporting Excellence Awards."	$3,000.00
MB1920-170	Environmental Education for Resource Sustainability Trust	Environment	Towards costs of the “Paper4trees” programme in schools and pre-schools, including native plants, courier fees, classroom bins, administration and office expenses.	$7,941.62
MB1920-178	Kokotala Limited	Community	Towards financial literacy workshop costs, including venue hire, course material, information technology setup, an advertising banner, flyers and signage.	$3,333.33
Total				$78,067.58

Horopaki

Context

8. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

9. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

10. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

11. The Ōtara-Papatoetoe Local Board adopted their grants programme for 2019/2020 on the 19^th of March 2019 (OP/2019/83) and will operate three quick response and two local grant rounds for this financial year. Further to this is the Ōtara-Papatoetoe Local Board Excellence Awards which is open all year (OP/2018/144).

12. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, community networks and workshops.

Tātaritanga me ngā tohutohu

Analysis and advice

13. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

15. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16. Local boards are responsible for the decision-making and allocation of local board community grants. The Ōtara-Papatoetoe Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

17. The local board is requested to note that section 48 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applications about why they have been declined, so they will know what they can do to increase their chances of success next time”.

18. A summary of each application received through Ōtara-Papatoetoe Local Board Grant Round One and Multi-Board Round One 2019/2020 (see Attachment B and C) is provided.

Tauākī whakaaweawe Māori

Māori impact statement

19. The local board grants programme aims to respond to Auckland Council’s commitment to improving Maori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Maori. Auckland Council’s Maori Responsiveness Unit has provided input and support towards the development of the community grants processes.

20. Twenty-six applicants applying to Ōtara-Papatoetoe Local Board Grant Round One and 11 multi-board applicants indicated that their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

21. The Otara-Papatoetoe Local Board adopted the Ōtara-Papatoetoe Local Grants Programme 2019/2020 on 19 March 2019 (see Attachment A). The document sets application guidelines for contestable community grants submitted to the local board.

22. This report presents applications received for the Ōtara-Papatoetoe Local Grants and Multi-Board Grants, Round One 2019/2020 (see Attachment’s B and C)

23. The Ōtara-Papatoetoe Local Board has set a total community grants budget of $360,000 for the 2019/2020 financial year.

24. A total of $9,248 has been allocated for the Ōtara-Papatoetoe Local Board Excellence Awards. This leaves an amount of $350,752 available for contestable grants.

25. Forty-one applications were received for Ōtara-Papatoetoe Local Grants, Round One 2018/2019, requesting a total of $422,828.82. In addition, 16 applications were received for Ōtara-Papatoetoe Multi-Board Grants, Round One 2018/2019 requesting a total of $78,067.58.

26. In total, fifty-seven applications were received for consideration by the Ōtara-Papatoetoe Local Board for Ōtara-Papatoetoe Local Grants and Multi-Board Grants, Round One 2019/2020 with a total funding request of $500,896.40.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local boards programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

28. Following the Ōtara-Papatoetoe Local Board allocation of funding for Local Grants and Multi-Board Grants Round One, Commercial and Finance staff will notify the applicants of the local board’s decision and facilitate payment of the grant.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Ōtara-Papatoetoe Local Board – Local Grants Programme 2019/2020	79
b	Ōtara-Papatoetoe Local Grants Round One 2019/2020, grant applications (Under Separate Cover)
c	Ōtara-Papatoetoe Multi-Board Grants Round One 2019/2020, grant applications (Under Separate Cover)

Ngā kaihaina

Signatories

Authors

Helen Taimarangai - Senior Community Grants Advisor

Authorisers

Marion Davies - Grants and Incentives Manager

Shane King - Head of Service Support

Carol McKenzie-Rex - Relationship Manager Mangere-Otahuhu and Otara-Papatoetoe Local Boards

Ōtara-Papatoetoe Local Board

17 September 2019

Planning the future of the Manukau Sports Bowl

File No.: CP2019/13170

Te take mō te pūrongo

Purpose of the report

1. To approve:

· preparation of a plan to improve safety and increase use and participation of the park by the local community in the short-term

· preparation of a programme of work to support master planning for the medium and long-term future of the Sports Bowl

· further investigation into a short-list of sport and recreation services to be provided at the redeveloped Manukau Sports Bowl.

Whakarāpopototanga matua

Executive summary

2. Manukau Sports Bowl is a 21ha park strategically located adjacent to State Highway One and near Manukau City Centre and the proposed light-rail station. The park forms part of the Panuku led Transform Manukau programme and has capacity to meet regional plus local sport and recreational provision gaps and provide a recreational hub for Manukau’s growing population.

3. The Manukau Sports Bowl is a significant site, but under-utilised and not meeting its potential to support local community sport and recreation needs. The council has an opportunity, through the Transform Manukau programme, to enhance and develop the park.

4. The local board provided $20,000 Locally Driven Initiative (LDI) opex (OP/2017/86) in FY18 and $20,000 LDI opex (OP/2018/105) in FY19 to identify regional and local sport and recreation needs to inform future provision at the park. The local board provided feedback on assessment findings at a March 2019 workshop and informally agreed a short-list which will inform the next phase of planning.

5. It is recommended that the board approves the short-list of services for further investigation and supports preparation of a programme of work that outlines principles, timelines and steps to develop a masterplan for the park. It is also recommended that the board supports preparation of a plan to improve park safety and increase use and participation by the local community in the short-term without compromising future park development.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) approve further investigation of the following short-list of sport and recreation services to be provided at the redeveloped Manukau Sports Bowl:

· Indoor court facility (including basketball, volleyball and table tennis)

· Cycle/walkways – loop track network

· 3x3 outdoor basketball courts

· Velodrome

· Tennis centre

· Athletics track

· Informal recreation space

· Destination play space

· Sports fields (potentially 24-hour use capability)

· Olympic pool

· Informal sportsfields to provide for beach volleyball, kilikiti, kabaddi, grid iron and touch rugby.

b) approve preparation of a programme of work to support master planning for the medium and long-term future of the Sports Bowl

c) approve preparation of a plan to improve park safety and increase use and participation by the local community in the short-term without compromising future park development

d) support staff investigating Manukau Sports Bowl funding opportunities through the Transform Manukau programme.

e) note that funding has not yet been identified for capital investment into the Manukau Sports Bowl.

Horopaki

Context

6. Manukau Sports Bowl is a 21ha park strategically located close to Manukau City Centre and readily accessible from the Southern Motorway.

7. There are several drivers for redeveloping the park including:

· under-utilisation

· a lack of pedestrian/cycling connectivity and poor legibility of the park’s design

· a suboptimal and underutilised velodrome.

8. There are also opportunities relating to redeveloping the Sports Bowl including:

· The scope of Panuku’s Transform Manukau programme includes the Sports Bowl, and there may be potential to deliver capital investment in the medium term through that programme.

· Opportunities to increase safety and recreational provision for the local community without compromising future park development.

9. In 2018, the local board funded a sport and recreation needs assessment (Attachment A) and Panuku funded a desktop study of community facility needs assessment (Attachment B). The key findings of these assessments are discussed below.

Tātaritanga me ngā tohutohu

Analysis and advice

10. Visitor Solutions assessed the sport and recreational needs related to the key facilities located on the Sports Bowl and reviewed council and sporting strategic plans, together with desktop analysis of demographic and population needs. Consultation with lessees will form part of the next phase of investigations.

11. The assessment noted potential for some parcels of land around the margins of the Sports Bowl to be vested for an alternative future use but recommended that a detailed feasibility and master planning exercise focusing on identified sport and community needs first be completed.

12. The assessment prioritised the following codes and activities as medium/high to very high based on gaps in the regional network:

· Indoor court facility (including basketball and volleyball)

· Indoor table tennis centre

· Cycleways

· Walkways

· 3x3 outdoor basketball courts

· velodrome

· Destination playground

· Tennis centre

13. Parks, Sports and Recreation staff’s initial analysis indicates that the best mix of development options are those that involve meeting the highest priority indoor court facility needs (in alignment with the Draft Auckland Indoor Court Facilities Plan) and the highest priority local needs such as 3x3 outdoor basketball courts, destination playground, walking and cycling pathway connections and informal sportsfield space.

Key findings of the community facility needs assessment

14. The high-level Ōtara-Papatoetoe Local Board community facility provision assessment found that there are no significant projected provision deficiencies identified except for indoor court and library space. We note however that the Sports bowl is not well located for library provision; the nearby Manukau City Centre library is better located. Indoor court space is discussed above.

Local Board short-list

15. At a March 2019 workshop the local board provided feedback on the assessment findings and supported further investigation with the community on the following recommended short-list of services:

· Indoor court facility (including basketball, volleyball and table tennis)

· Cycle/walkways – loop track network

· 3x3 outdoor basketball courts

· Velodrome

· Tennis centre

· Athletics track

· Informal recreation space

· Destination play space

· Sports fields (potentially 24-hour use capability)

· Olympic pool

· Informal sportsfields to provide for beach volleyball, kilikiti, kabaddi, grid iron and touch rugby.

Table 1. Services short-list for further investigation

Suggested programme of work

16. Staff recommend further investigation is carried out with Panuku and the local board to identify capital funding for redevelopment of the Sports Bowl and funding to develop a masterplan that shapes its long-term future.

17. The masterplan should:

· provide a framework for the local board’s decision-making and investment for future development of the park and its facilities

· develop an integrated and cohesive approach to designing the park

· further investigate services identified in the short-list (table 1)

· consider the network gaps and opportunities for sport and recreation alongside the plans of park lessees

· ensure local sport and recreational needs are identified through working with the local community, mana whenua and mataawaka.

18. As funding for a masterplan has not yet been identified, staff recommend designing a short-term improvement plan that won’t undermine long term aspirations including:

· Safety: crown-lift trees and remove selected bushes to increase sight-lines in and through the park.

· Loop track: activate the park by developing an all-weather loop track that provides for walking, jogging, cycling, scooters, trikes and bikes. The track should connect with the existing pathway along the park road and provide all-weather access from Sandrine Avenue.

· Play provision: improve informal play and nature play opportunities

· Youth activations: provide beach volley ball, 3x3 basketball court and other activations.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. Staff have discussed with Panuku the opportunity for capital expenditure on the Sports Bowl, however further work is needed to understand that opportunity.

Parks, Sports and Recreation staff have worked with the Service Strategy and Integration (SS&I) team who are responsible for the development of park masterplans to determine masterplan costs and next steps for the Sports Bowl. There is also a need for further work to investigate local needs and impacts to inform the scope of a masterplan.

20. A masterplan is noted as a possible work programme item for the Financial Year 2020/2021, subject to funding being identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views https://acintranet.aklc.govt.nz/EN/workingatcouncil/techandtools/infocouncil/Pages/LocalImpactsAndLocalBoardViews.aspx

21. Workshops were held with the local board in November 2017 to provide feedback on project scope. In March 2019 the board provided feedback and recommendations on the short-list of services to inform masterplan preparation. The local board requested the inclusion of local sports including kilikiti, kabaddi, grid iron and touch rugby and a potential Olympic Swimming pool to be included in the short-list of services.

22. Approval of this report is a step towards delivering the following Local Board Plan 2017 outcomes:

· Outcome 1: Manukau Transformation - Manukau metropolitan centre becomes the thriving heart of our area: an attractive visitor destination, business centre and place to shop, live, learn, work and play.

· Outcome 2: Parks and facilities that meet people’s needs - Our communities have access to parks and facilities to help build a sense of identity and belonging, boost participation in community activities, and promote healthy lifestyles.

Tauākī whakaaweawe Māori

Māori impact statement

23. Redevelopment of the Manukau Sports Bowl will benefit the local community and iwi through increased access to sport and recreation. The masterplan will be prepared using Te Aranga Māori Design principles and will reflect the sport and recreational needs of tangata whenua through consultation and engagement.

Ngā ritenga ā-pūtea

Financial implications

24. The following actions to be undertaken in financial year 2019/2020 will be covered by staff time and come at no cost to the board:

· further investigation of the short-list of sport and recreation services to be provided at the redeveloped Manukau Sports Bowl

· investigating Manukau Sports Bowl funding opportunities through the Transform Manukau programme

· preparation of a plan to improve park safety and increase use and participation by the local community in the short-term without compromising future park development.

25. The progression of a masterplan in financial year 2020/2021 will require approximately $60,000 local board LDI opex and/or Panuku funding.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. Community consultation will form part of the masterplan and improvement plan preparation process.

27. To prevent raising local community expectations, masterplan consultation will clearly communicate the timeframes and phasing for Manukau Sports Bowl redevelopment.

Ngā koringa ā-muri

Next steps

28. Parks, Sport and Recreation will continue working with the local board and Panuku to design a programme of work as noted above, including incorporating drafting of a masterplan into the SS&I work programme in financial year 2020-2021, subject to funding being identified.

29. Short-term park improvements will be workshopped in Q4, 2020 to inform next steps.

Ngā tāpirihanga

Attachments

No.	Title	Page
a	Sport & Recreation Needs Assessment (Under Separate Cover)
b	Community Facilities Needs Assessment (Under Separate Cover)

Ngā kaihaina

Signatories

Authors

Steve Owens - Parks and Places Specialist

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Carol McKenzie-Rex - Relationship Manager Mangere-Otahuhu and Otara-Papatoetoe Local Boards

Ōtara-Papatoetoe Local Board

17 September 2019

Landowner application for Puhinui Bridge and collector road connection from 100 Prices Road to 69 McLaughlins Road, Wiri

File No.: CP2019/14083

Te take mō te pūrongo

Purpose of the report

1. To request landowner approval from the Ōtara-Papatoetoe Local Board on behalf of the applicant, Southern Gateway Consortium, for the construction of the Puhinui Bridge and collector road between 100 Prices Road and 69 McLaughlins Road, Wiri, Auckland 2104.

Whakarāpopototanga matua

Executive summary

2. The proposal is to create a permanent bridge and a collector road by extending Prices Road to McLaughlins Road across Puhinui Stream. The link across Puhinui Stream opens a new access route between Puhinui and Wiri for both vehicle traffic and other transport modes.

3. These works are proposed to enable the development of 150ha of land owned by the Southern Gateway Consortium bounded by Puhinui Road, (State Highway 20B), State Highway 20, the Puhinui Stream and Prices Road. This land is zoned Light Industrial in the Auckland Unitary Plan – Operative in Part and is within the Puhinui Precinct. The land on McLaughlins Road is zoned Heavy Industry Zone.

4. The road and bridge connect to roading infrastructure improvements on Puhinui Road that are being undertaken by the New Zealand Transport Agency (NZTA) and include a relocated and upgraded intersection with Prices Road. These works will be undertaken jointly by the Southern Gateway Consortium, Auckland International Airport Limited, NZTA, Auckland Transport and Auckland Council.

5. The bridge crossing is designed as a five-span structure with a single span structure across the Puhinui Stream. The remaining four spans include two 37m, one 20m and one 16m span making a total length of 147m. The new road and bridge will feature footpaths on both sides and cycle provision on the northern side, to encourage cycling by commuters, and will connect to Te Araroa Trail.

6. A four-arm roundabout is to be created at the Prices Road end and a Give Way control on McLaughlins Road’s southern approach giving priority between the new road link and the northern approach of McLaughlins Road. The access from the proposed roundabout connects to the current access into Colin Dale Park.

7. Vegetation clearance is required for the construction of footings on the west side of the bridge that will be restored in accordance with the Puhinui Precinct Plan. Erosion and sediment control measures will be adopted to minimise the effects on Puhinui Stream and stormwater runoff from the new road and bridge surface will be treated prior to discharge to Puhinui Stream.

8. Auckland Transport will own, manage and maintain the infrastructure as part of the hand-over at the end of the project.

9. The Southern Gateway Consortium have been engaging with Te Ākitai Waiohua as identified in the Auckland Unitary Plan - Operative in Part as having strong spiritual association with the Puhinui area and have reached an agreement.

10. Mana Whenua engagement is required to be undertaken with all interested iwi. In this regard, further meaningful engagement is recommended with Ngāti Tamaoho and Ngāti te Ata Waiohua to allow full assessment and review of the proposal with a Cultural Impact Assessment and agreement between parties if requested by iwi.

11. Ngāti Te Ata Waiohua advises us that the Puhinui-Matukutureia area is of significant interest to Ngāti Te Ata Waiohua, as their eponymous ancestor Te Ata i Rehia was born on Matukutureia and shares a close whakapapa relationship with Te Ākitai Waiohua.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) approve the landowner application from Southern Gateway Consortium for the construction of the Puhinui Bridge and collector road between 100 Prices Road and 69 McLaughlins Road, Wiri, on Aerovista Place Reserve which is legally described as Lot 3 DP 160324 with the following condition:

i. Southern Gateway consortium to undertake thorough engagement with Ngāti te Ata Waiohua and Ngāti Tamaoho to allow full assessment and review of the proposal with a Cultural Impact Assessment and agreement between parties if requested by Mana Whenua, prior to resource consent being approved.

Horopaki

Context

Site details

12. The council land is within the Aerovista Place Reserve and is an unclassified local purpose (esplanade) reserve subject to the Reserves Act 1977. The land is zoned informal recreation. The adjoining land, Southern Gateway Consortium’s (the Consortium) land, is zoned light industry in the Auckland Unitary Plan – Operative in Part (AUP-OP) and is within the Puhinui Precinct. The land on McLaughlins Road is zoned heavy industry as indicated in Attachment A to this report.

13. The new road and bridge alignment is close to the existing pipelines that carry petroleum products to and from Wiri Oil Terminal. The surrounding area is pastoral, with the proposed bridge and road alignment crossing the Puhinui Stream and related floodplain. The bridge crosses through a Significant Ecological Area that extends from the north along the whole stream alignment and much of the riparian area. Part of the restored riparian margin that has reached canopy closure is identified for vegetation removal and replanting.

Proposal

14. The new road connects SH20B Puhinui Road and McLaughlins Road. This construction ensures that adequate transport infrastructure capacity is in place prior to land use development and future subdivision. Attachment B to this report, Assessment of Environmental Effects, outlines the proposed works and planned mitigation. The proposed works are planned to start in January/February 2020 with an 18-24-month construction period.

15. The Prices Road extension is proposed to have a 23.10 metre road reserve width, consisting of a 9.5 metre carriageway, with the remaining width providing for a berm, footpath and utility corridor on each side as indicated in Figure 1. The northern side also includes a dedicated cycle path. The cycle path is clear of the carriageway and there are limited vehicle access opportunities as it is an industrial area with large sites, contributing to a safe cycleway.

Figure 1: Prices Road extension cross-section

Sourced from Southern Gateway Consortium, Roading and Bridge Application Prices Road, Puhinui - Assessment of Environmental Effects, page 9, by Merestone dated 9 November 2018 (Attachment B to this report).

16. Two new intersections are proposed at each end of the new section of road with a roundabout controlling a crossroad junction at the northern end providing an entrance to Colin Dale Park with a future access road towards the east. An intersection at the McLaughlins Road end will be controlled by a priority Give Way on the southern approach giving priority between the new road link and the northern approach of McLaughlins Road. The new Give Way control on the McLaughlins Road approach will be supported with a realignment in order to reduce speeds and promote the new Prices Road corridor as the primary movement in the future. The radii and carriageway widths have been minimised to control turning speeds while still accommodating the appropriate design for vehicles.

17. The five-span bridge structure is designed with the abutments to be outside the 100-year floodplain with the footing being 10 metres back from the top of the stream bank edge on both the east and west sides. There is safety railing for protection along the length of the bridge.

18. The underside level of the bridge is 3.4m above the ground level at the intermediate bridge footing on the western bank where the Te Araroa Trail is located. This is approximately 11.58mRL, which is 600mm above the 50-year Average Recurrence Interval flood plain level as indicated in Figure 2.

Figure 2: Bridge long section

19. The walkway/cycle access track connecting to Te Araroa Trail is currently on private land but will be constructed to the council standards and specifications and vested to the council on completion of the subdivision. This is indicated in Attachment C to this report.

Vegetation clearance and stormwater considerations

20. To enable construction, some riparian vegetation from along Puhinui Stream will be removed and the species composition under the bridge changed as currently many of the species present there will grow taller than the bridge. The landowner approval will include specific conditions regarding replanting such as the species used for enrichment, stream edge planting, spacing and a three-year maintenance schedule as requested by the council’s ecologist and senior arboriculture and eco specialist. An overview of the project was provided to the Puhinui Stream Steering Group.

21. Stormwater during construction and runoff from the road will be treated to the required standard via a centralised bio-retention device in this sub catchment prior to discharging into the stormwater network. The device is sized for hydrological mitigation (retention and detention), which results in a larger device than a water quality only device to provide the required water quality treatment for the catchment.

Planning Context

22. The application aligns with the Ōtara - Papatoetoe Local Board Plan 2017, specifically Outcome 7: It’s easy to get around, as the proposed works will ensure connectivity including walking and cycle way accessibility.

23. The Puhinui Precinct as outlined in the Auckland Unitary Plan – Operative in Part (AUP-OP) allows for development if it is supported by transport infrastructure. It states that significant transport upgrades will be required to support the level of development and to ensure transport network improvements are coordinated. This reflects its significant size and the strategic location of light industry zoned land in proximity to the intersection of two major transport corridors and the critical link to Auckland International Airport.

Tātaritanga me ngā tohutohu

Analysis and advice

24. The options for the local board are to approve or decline the landowner request for the Puhinui Bridge and road connection.

25. The advantages of approving the landowner application are that:

· the proposed connection will enable the development of the land within the Puhinui Precinct as planned in the Auckland Unitary Plan – Operative in Part

· essential roading infrastructure and connectivity provides an important link between Puhinui and Wiri in the local road network

· the bridge crossing over Puhinui Stream has been located and designed to avoid and minimise adverse effects on the significant ecological area in the riparian margin of the stream

· the bioretention device is designed to provide the requisite filtration to remove contaminants from road stormwater runoff

· the bridge aesthetics will be carefully considered at the detailed design phase as it is going over the top of our national trail, so detailing will be important

· the Consortium have committed to cultural design input as agreed with Te Ākitai prior to the bridge detailed design being approved by the council as a condition of resource consent.

26. As discussed in the previous sections Mana Whenua engagement is required to be undertaken with all interested iwi. In this regard, further thorough engagement is recommended with Ngāti Tamaoho and Ngāti te Ata to allow full assessment and review of the proposal with a Cultural Impact Assessment and agreement between parties if requested.

27. If the Ōtara-Papatoetoe Local Board declines the landowner application essential infrastructure and connectivity to the Puhinui Precinct and airport will not be able to proceed. Business growth and employment opportunities for local and neighbouring communities would be inhibited and this option is not recommended by staff.

Specialists’ comments/consultation

28. Auckland Council’s parks and places specialists, senior arboriculture and eco specialist, senior maintenance delivery coordinators, senior parks planner and local board advisors have reviewed the proposal and are in support of the Puhinui Bridge and collector road proceeding. The landowner approval conditions will include mitigation planting with detailed landscape design, a maintenance schedule and reinstatement to be undertaken at the completion of the construction works.

Recommendation

29. The recommendation to the Ōtara-Papatoetoe Local Board is to approve the application for the construction of the Puhinui Bridge and road connection between 100 prices Road and 69 McLaughlins Road, Wiri as the overarching benefits to the local and wider communities with increased connectivity to the roading networks of SH20, SH20B and employment opportunities during construction and future light industrial land use will be beneficial. The area is culturally significant to Ngāti te Ata and Ngāti Tamaoho as well as Te Ākitai so further on-going engagement is recommended prior to resource consent being granted.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

30. The Consortium has had early and ongoing consultation with Auckland Transport on the many transport related aspects of the proposal. These include the road and bridge design and alignment, the provision of both off and on-road footpaths and cycleways (including the link to Te Araroa Trail), stormwater drainage and treatment for the road and construction traffic effects. These matters have all been resolved or will be the subject of conditions of resource consent.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

31. Workshops to outline the proposal and respond to questions were held with Ōtara-Papatoetoe and Manurewa Local Boards and staff. All matters have been answered or will become part of the conditions of the formal landowner approval. These include queries about engagement with mana whenua, lighting, safety for egress and entry to the new road, embossing of the underside of the bridge, planting remediation, stormwater run-off during construction and on completion when operating as part of the roading network. All conditions will be mirrored in the resource consent conditions by the senior parks planner.

32. The collector road and bridge will be a time saving connection to the roading networks of SH20, SH20B for locals travelling to work and to the airport and for business transportation especially when the subdivision of the surrounding land to light industry is completed. The path connections to both Colin Dale and Puhinui Reserves will provide improved connectivity for all park users.

33. Recreational use will also be improved as a result of increased walking and cycling connections to Te Araroa Trail and Colin Dale Park.

Tauākī whakaaweawe Māori

Māori impact statement

34. Te Ākitai Waiohua have had on-going engagement with the Consortium and have signed a comprehensive commitment by Southern Gateway Consortium to matters raised by Te Ākitai Waiohua as the applicant was guided by the Auckland Unitary Plan – Operative in Part that identified Te Ākitai Waiohua as having a strong spiritual association with Puhinui.

35. An initial site visit and follow up meeting with Ngāti Tamaoho, Ngai Tai Ki Tamaki and Ngāti te Ata Waiohua has been undertaken, but further engagement is required. A commitment to a Cultural Impact Assessment and an agreement if requested by Ngāti te Ata Waiohua and Ngāti Tamaoho is recommended to meet landowner requirements prior to resource consent being granted.

36. Ngāti Te Ata Waiohua advises us that the Puhinui-Matukutureia area is of significant interest to Ngāti Te Ata Waiohua, as their eponymous ancestor Te Ata i Rehia was born on Matukutureia and shares a close whakapapa relationship with Te Ākitai Waiohua.

Ngā ritenga ā-pūtea

Financial implications

37. On completion of the bridge and road construction, ownership and management is to be transferred to Auckland Transport so there are no financial operational implications for the local board. The walkway/cycle access track connecting to Te Araroa Trail is currently on private land but will be constructed to the council standards and specifications and vested to the council on completion of the subdivision.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38. Improvements to the roading network is required to be undertaken concurrently with urban development of the Puhinui Precinct. Without this connectivity the functionality of the road network including the critical link to Auckland International Airport will not be created and maintained. The construction ensures more transport choices with a cycle and walkway and closer relationship between home and work access.

39. If the proposal is declined suitable business land will be inaccessible. The bridge and road connection increase efficient use of business land and improves opportunities for affordable business with the light industrial zone being accessible. Additional business zoned land will assist in the economic prosperity of Auckland.

40. The bridge and road infrastructure could cut off access and links to the open space and the esplanade reserve, but this is mitigated for the Puhinui Reserve with the proposal to create a walkway from the bridge connecting to Te Araroa Trail. This will provide public walking and cycling access. The roading entrance to Colin Dale Park will be upgraded with a new road off the proposed roundabout to give a more defined access point to the park. Pedestrian access to Colin Dale Park is to be considered at a later stage.

41. Water quality could be degraded during construction and subsequent use of the road and bridge. Silt fences are planned to prevent sediment laden water entering the Puhinui Stream and around each earthworks catchment dirty water diversions are proposed taking any sediment laden water to the sediment retention ponds or decanting earth bunds as outlined in the Erosion and Sediment Control Plan.

42. Areas where vegetation removal is required will be replanted with suitable indigenous, riparian plant species. Species selection for replanting will focus on low vertical growing, shade tolerant species to cope with the shade and height of the bridge.

43. If comprehensive engagement with all interested iwi is not undertaken there is a risk that landowner obligations will not be meet.

Ngā koringa ā-muri

Next steps

44. If the application is approved the decision will be communicated to the applicant with a formal land owner approval letter. Conditions will be placed on the land owner approval regarding (but not limited to):

· health and safety conditions

· ensuring the applicant controls rubbish at the site

· planting and maintenance schedule to be provided to the council’s senior arboriculture and eco specialist for approval

· compliance with all regulatory documents

· reinstatement of the council land such as the grass reinstated and the remainder of the reserve to at least its original condition.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Land Zoning, Auckland Unitary Plan – Operative in Part	97
b ⇩	Southern Gateway Consortium, Roading and Bridge Application, Prices Road, Puhinui - Assessment of Environmental Effects, by Merestone, dated 9 November 2018	99
c ⇩	Southern Gateway Prices Road Extension, Wiri – Roading Layout Plan, By CKL, dated 26 October 2018	127

Ngā kaihaina

Signatories

Authors

Raewyn Sendles - Land Use Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Carol McKenzie-Rex - Relationship Manager Mangere-Otahuhu and Otara-Papatoetoe Local Boards

Ōtara-Papatoetoe Local Board

17 September 2019

Otara-Papatoetoe Local Board Draft Urban Ngahere (Forest) Report

File No.: CP2019/16255

Te take mō te pūrongo

Purpose of the report

1. To approve the Draft Ōtara-Papatoetoe Urban Forest (Ngahere) Analysis Report 2019 (Attachment A).

Whakarāpopototanga matua

Executive summary

2. The Ōtara-Papatoetoe Local Board provided funding in 2018-2019 financial year to undertake the ‘Knowing phase’ of the Urban Ngahere (Forest) program.

3. The ‘Knowing phase’ has involved detailed analysis of the urban tree cover; using a variety of data sources from the council, Statistics NZ, and other local government sources. The analysis has looked at the urban tree cover extents from the 2013 aerial analysis work, alongside population statistics, and current growth projections outlined in the Auckland Plan.

4. The report has established that urban tree coverage in the local board area is approximately 9 per cent of the overall land area in 2013. The total tree cover is very low when compared to the averages across the region and 6 per cent below the minimum target that has been set by Auckland Council in the regional Urban Ngahere Strategy. The strategy sets a regional target to have no local board with a tree canopy coverage less than 15 per cent.

5. To continue increase canopy cover a long term concerted effort will be required to plant new specimen trees every year.

6. In the 2019/2020 financial year the local board has provided operational funding to undertake the ‘Growing phase’ of the Ngahere program. This will commence work to develop the long-term planting plan (1-10years) to help coordinate and direct local planting initiatives to increase the tree cover in areas where it is most needed along with work to develop partnerships to help grow native plants locally.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) approve the Ōtara-Papatoetoe Urban Forest (Ngahere) Analysis Report (Attachment A).

b) delegate authority through the Chief Executive to the General Manager, Parks Sport and Recreation to make minor changes and amendments to the text and design of the Ōtara-Papatoetoe Local Board Urban Ngahere (Forest) Analysis Report that are required before public release.

Horopaki

Context

7. In 2017, Auckland Council staff developed a regional tree strategy to address concerns around tree cover changes resulting from: development pressures, disease threats, climate change, and changes to tree protection rules. The development of the strategy included workshops and consultation with elected members, mana whenua, and internal stakeholders. The work resulted in the regional Urban Ngahere (Forest) Strategy, which was adopted by the Environment and Community Committee in February 2018.

8. Currently the region has an average tree canopy cover of 18 per cent. The strategy sets targets that encourages all local boards to have a minimum tree canopy cover of at least 15 per cent, and on a regional scale the target is set at 30 per cent by 2050, in line with the Auckland Plan.

9. The regional Urban Ngahere Strategy recommends implementation and analysis at the local level. Local boards were offered the opportunity to invest in area specific Urban Ngahere programmes’ of work.

10. The local board Urban Ngahere programme has three phases: ‘Knowing’, ‘Growing’ and ‘Protecting’. The ‘Knowing’ phase involves establishing an accurate current state analysis report with recommendations for future actions. The ‘Growing’ phase involves a number of activities including annual tree plantings’ ongoing to address areas of low tree cover. Ōtara-Papatoetoe local board has allocated funding to begin the ‘Growing’ phase in 2019/2020 financial year.

Tātaritanga me ngā tohutohu

Analysis and advice

11. The analysis report highlights the low overall tree canopy coverage at 15 per cent for the Ōtara-Papatoetoe local board area.

The report provides a number of key statistics:

· The local board area has an average tree canopy cover of 9.1%, which is second lowest for the region,

· 13.1 per cent of parks and open space has tree canopy cover

· 6.4 per cent of local roads have tree canopy cover, which is low,

· 8.4 per cent of urban tree cover is on private land,

· 53 per cent of urban tree cover exists on private land,

12. Section 9 of the report sets out key focus areas for increasing the tree canopy coverage across the local board area. These are intended to help provide long-term lasting benefits for local communities.

13. Funding for a concerted multi-year program of tree planting on public land in parks, open space areas and within the road corridor is necessary to help increase the overall tree numbers in the local board area which will in the long-term help to increase the areas overall tree canopy coverage.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14. Parks, Sports and Recreation (PSR) has collaborated with Community Facilities to help inform where the current maintenance and renewal program for trees can help to improve the overall health diversity and extent of the tree canopy cover.

15. PSR will help inform the Community Facilities renewals program to ensure an ongoing program of tree renewal occurs to replace poor and ailing stock and to replant where dead, dying, or diseased trees are removed.

16. PSR and Community Facilities will collaboratively manage local board funding and project manage the delivery of the new tree plantings in the 2020 planting season.

17. PSR will investigate the opportunities for a wider collaborative approach across the council family to grow more trees in local communities and schools for local use.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18. The local board has provided direction and support for the project at workshops in July and September 2018 to complete the ‘Knowing’ phase. The board provided in-principle support to adopt the report.

19. The board requests a wider collaborative program be considered with other areas of council including the Enviro-schools program as part of the next steps for the ngahere Growing work.

20. The board has also provided funding for the next stage of the Ngahere program in the 2019/2020 financial year.

Tauākī whakaaweawe Māori

Māori impact statement

21. The urban ngahere is important to mana whenua and the use of native trees will take place as the first choice in alignment with the council’s Urban Ngahere (Forest) Strategy. New tree plantings will benefit local Māori and the wider community by providing increased opportunities for access to nature and providing shade in the local park network.

22. Mana whenua will be engaged to support tree planting preparation and provide a cultural narrative in the choice of species for the local areas.

Ngā ritenga ā-pūtea

Financial implications

23. The local board has provided further funding in the 2019/2020 financial year to undertake the development of a longer-term planting plan and initial scoping of sites for new tree plantings. Further detail on this program will be presented to the local board at the beginning of 2020.

24. It is recommended the local board adopts an annual program of new tree planting in parks and along streets to increase the level of tree canopy coverage on public land across the entire local board area. The planting program should take place regularly, over a number of years, to help increase tree canopy cover in local parks and reserves.

25. The growing phase should include funding to help develop a collaborative program with local schools and community groups to develop a locally based program to grow native trees, and shrubs for planting in local area.

26. Further work is required to establish other options for financial assistance from the private sector in the local board area. Planting on private land is needed and large land holders such as Housing New Zealand and the Ministry of Education can help by funding the plantings of new trees.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27. Failure to provide further funding for the ngahere program will result in no long-term planting plan development and no specific new tree planting program taking place in neighbourhood parks and along the road berms on suburban streets. Current renewal planting will be the only mechanism for improving the current tree asset.

28. The analysis report highlights a need for additional efforts to significantly increase tree canopy cover to help provide increased shade and the additional social and health benefits that come with more tree cover. The planting of new trees is increasingly being recognised as a local solution to help with climate related changes that are taking place.

Ngā koringa ā-muri

Next steps

29. A canopy cover change chapter will be added as an update addendum to the analysis report once 2016 data is ready later this year. The updated chapter will be presented to the local board in early 2020.

30. Community Services and Community Facilities will work collaboratively to develop an outline of the ‘Growing’ program to set out new tree planting plans for next five years. The long term growing plan for the planting program will be adopted via a report in Quarter 4 of the 2019/2020 financial year.

Ngā tāpirihanga

Attachments

No.	Title	Page
a	Otara-Papatoetoe Local Board Draft Urban Ngahere (Forest) Report (Under Separate Cover)

Ngā kaihaina

Signatories

Authors

Howell Davies - Senior Advisor - Urban Forest

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Carol McKenzie-Rex - Relationship Manager Mangere-Otahuhu and Otara-Papatoetoe Local Boards

Ōtara-Papatoetoe Local Board

17 September 2019

Informal local board workshop views on the draft findings of the Animal Management Bylaw 2015 review

File No.: CP2019/15534

Te take mō te pūrongo

Purpose of the report

1. To provide a summary to local boards of informal views presented at recent workshops on the draft findings of the Animal Management Bylaw 2015 review, and to provide an opportunity for any formal resolutions from local boards.

Whakarāpopototanga matua

Executive summary

2. Auckland Council is reviewing the Animal Management Bylaw 2015 as part of its required five-year statutory review.

3. Staff circulated a draft findings report on the bylaw review to all local boards in May 2019.

4. Eighteen local boards requested individual workshops to ask staff questions and provide informal views on the draft findings. Staff conducted these workshops in June and July 2019.

5. The workshop discussions about the draft findings report included:

· animal nuisances occurring regionally and locally

· issues with some definitions in the bylaw

· requirements to provide identification for owned animals

· Auckland Council’s processes for managing animals

· current and suggested controls on specific animals, e.g. stock, bees, horses, and cats.

6. This report summarises the informal views provided at these workshops. These informal views will guide staff in developing and assessing options for managing animals in Auckland.

7. This report also gives local boards an opportunity to formalise any views before staff present findings and options to the Regulatory Committee in early 2020. Staff will seek direction from the committee at that time if the bylaw needs to be confirmed, amended, or revoked.

8. Local boards will have another opportunity to provide formal views when staff develop a statement of proposal following the Regulatory Committee’s recommendations.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) receive this report on informal workshop summary views from local boards on the draft findings of the Animal Management Bylaw 2015 review.

b) provide any formal views on the draft findings of the Animal Management Bylaw 2015 review.

Horopaki

Context

9. The Ture ā-rohe Tiaki Kararehe 2015, Animal Management Bylaw 2015, was adopted by the Governing Body on 30 April 2015.

10. The purpose of the bylaw is to provide for the ownership of animals in a way that:

· protects the public from nuisance

· maintains and promotes public health and safety

· minimises the potential for offensive behaviour in public places

· manages animals in public places.

11. To help achieve its purpose the bylaw enables rules to be made on specific animals in separate controls (Figure 1). The bylaw contains controls for:

· beekeeping in urban areas

· keeping stock in urban areas

· horse riding in a public place.

Figure 1 – Animal Management Bylaw 2015 framework

The bylaw does not address dogs

12. Dogs are managed through the Auckland Council Policy on Dogs 2019 and Dog Management Bylaw 2019. The Dog Control Act 1996 requires territorial authorities to adopt a dog management policy.

13. The bylaw regulates owners of any animal of the animal kingdom except humans and dogs.

The bylaw does not regulate animal welfare

14. The Local Government Act 2002 and Health Act 1956, under which the bylaw was created, provide powers to protect people from nuisance and harm, not animals.

15. Issues with predators eating protected wildlife or animals trampling natural fauna are addressed through other legislation such as the Animal Welfare Act 1999, Wildlife Act 1953 and Biosecurity Act 1993.

The bylaw must be reviewed to ensure it is still necessary and appropriate

16. Auckland Council must complete a statutory review of the bylaw by 30 April 2020 to prevent it from expiring.

17. Following the statutory review, the council can propose the bylaw be confirmed, amended, revoked or replaced using a public consultative procedure.

18. In May 2019 staff completed a draft findings report for the bylaw review. The draft report identified current issues with animal nuisance and potential areas of improvement for the bylaw.

Staff held local board workshops to obtain informal views on the draft findings report

19. Staff provided a copy of the draft findings report to all local boards in May 2019. Eighteen local boards requested workshops which were conducted in June and July 2019.

20. At these workshops local boards provided informal views and asked questions on the draft findings report. These informal views will aid staff in producing a range of options to respond to identified animal nuisance and management issues.

Tātaritanga me ngā tohutohu

Analysis and advice

21. The following sections summarise the informal local board views from the workshops collectively. The sections provide informal views on:

· ongoing animal nuisance issues

· the bylaw’s definition of ‘owner’

· the bylaw’s definition of ‘nuisance’

· exclusion rules for companion animals

· identifying owned animals

· the council’s processes for managing animals

· views on existing and new controls for specific animals.

22. The PowerPoint presented at the local board workshops is provided in Attachment A. The subsections below reference the relevant slide pages.

23. Questions from local boards at the workshops are provided in Attachment B. These questions will be further explored during the options analysis.

There are ongoing issues with animal nuisance (Slides 9-10)

24. At the workshops staff presented known animal nuisances occurring regionally and locally. Previous engagement captured many types of nuisance, but local boards added and emphasised the nuisances listed below.

Table 2 - Local board informal views on animal nuisances

Bees	· Bees leaving excrement on cars is a minor nuisance. · Some people, especially those with bee allergies, are fearful of bees coming onto their property.
Birds	· Types of nuisance caused by birds is very subjective. · People are abandoning geese and ducks. · Breeding parrots is a nuisance. · Turkeys and peacocks are causing a nuisance in rural areas. · Feeding wild pigeons and seagulls is causing a nuisance.
Cats	· There are large numbers of stray cats across the region. · Cats breed in construction and development spaces. · Cats cause a nuisance by defecating in vegetable gardens. · Abandoned kittens become feral and cause nuisance. · Cats are eating native wildlife.
Pigs	· In urban areas temporarily keeping pigs for fattening causes nuisance.
Rabbits	· Rabbit infestations on council land cause nuisance to neighbouring properties.
Roosters	· Roosters are a nuisance and can be vicious, harmful animals. · In rural areas people are abandoning roosters. · Rural areas have a higher tolerance for roosters.
Stock	· In rural areas there are issues with fences deteriorating and stock escaping. · Loose chickens and wandering stock are a nuisance.
Vermin	· People complain about vermin and water rats in waterways, low tide or the deep bush. · Open composting could create issues with vermin. · Complaints about rats are increasing.

The bylaw’s definition of ‘owner’ needs to be reviewed (Slide 15)

25. The bylaw focuses on the responsibilities of owners of animals. It is unclear if someone who is providing for the needs of an animal, such as food or shelter, becomes responsible for that animal as their ‘owner’.

26. Most local boards view that the bylaw’s definition of ‘owner’ should be clearer.

Table 3 - Local Board informal views on the definition of ‘owner’

· Any animal, whether owned or unowned, should be addressed in the bylaw.

· The current definition is useful as it captures a broad scope of animal owners.

· The definition should elaborate on criteria for the phrase ‘under that person’s care’.

· Owner definition should include accountability for feeding wild animals but should:

o not punish volunteers who care for the animals’ wellbeing

o allow animal control officers to feed animals to trap them.

27. In response to questions from local boards at the workshops, staff note the following.

· The Regional Pest Management Plan 2019-2029 manages cats that are not microchipped or identified by a collar and that are on significant ecological areas.

· The Wildlife Act 1953 provides that a wild animal is the property of the Crown until it has been lawfully taken or killed. At that point it becomes the property of the killer or trapper. This act specifically excludes some animals, such as cats, pigeons and rats, from being vested in the Crown.

· In areas of high conservation value or where there is serious threat, the council will undertake control of certain pest animals. In general, landowners and occupiers are primarily responsible for managing pests.

The bylaw’s definition of ‘nuisance’ needs to be reviewed (Slide 15)

28. The bylaw uses the Health Act 1956 definition of ‘nuisance’. This includes a person, animal thing, or circumstance causing unreasonable interference with the peace, comfort, or convenience of another person.

29. Local boards provided a mix of informal views on the definition of ‘nuisance’. Some local boards commented that the definition should have more specific criteria, while others said the bylaw should retain the current broad definition.

Table 4 - Local board informal views on the definition of ‘nuisance’

· The definition of nuisance in the Health Act 1956 is outdated.

· Having specific and measurable criteria for nuisance is good.

· The nuisance definition is difficult to enforce without some specific criteria.

· Intensification and tenancy laws allowing for pets will increase nuisance incidents, so the definition needs more specific criteria.

· Reporting animal nuisance can cause tension between neighbours. Specific criteria would be useful, so neighbours are not left to interpret nuisance on their own.

· A broader definition of nuisance fits with common law and covers more occurrences.

· There cannot be one definition of nuisance since there is no one definition of Aucklanders.

· The definition of nuisance in the bylaw should have both general and specific parts.

Incorporating companion animals into the bylaw needs to be reviewed (Slide 15)

30. Currently, the bylaw does not mention companion animals (pets). The bylaw manages animals equally unless they are stock, poultry or bees.

31. Some Aucklanders find it confusing that the bylaw does not specifically address companion animals. There is misunderstanding that stock animals which are kept as pets instead of food, such as pigs and goats, are not subject to the bylaw’s stock controls.

32. Local boards had mixed views about creating a definition for companion animals. Some viewed the rules should apply based on how the animal is kept. Other local boards said the rules should apply regardless if the animal is a pet.

Table 5 - Local board informal views on adding companion animals in the bylaw's definitions

Companion animals should have separate rules

· Some animals should be defined as companion animals in the bylaw.

· The bylaw should make exceptions if any animal is defined as stock but is a pet.

· Companion animals should be excluded from the bylaw rules.

o Goats are popular pets and can be good companions.

o Farm animals as pets can provide the same benefits as traditional pets.

Companion animals should not have separate rules

· Companion animals which are stock animals should still require same licensing process as other stock animals.

· Companion animals should not have their own rules as some neighbours are not familiar or okay with stock animals being kept as pets.

· Having a specific definition increases complexity and introduces subjectivity. It should not matter what a person says about their animal.

· People should not be allowed to have livestock as pets in urban areas.

· An animal is an animal no matter how it is kept. Since the nuisance effects on neighbours are the same, there should be no distinctions.

33. In response to questions from local boards at the workshops staff note that you cannot buy or take ownership of a pest animal. If you already own a pest animal, you can keep it, but you cannot abandon it, give it to a new owner, or allow the pest animal to breed. The Regional Pest Management Plan 2019-2029 classifies unowned cats as pests.

Requirements for identifying owned animals needs to be reviewed (Slide 17)

34. The bylaw does not require owners to provide their animal with identification.

35. The draft findings report revealed that requiring animal identification would facilitate addressing animal nuisance issues. Most local boards viewed animal identification as helpful but impractical.

Table 6 - Local board informal views on identifying owned animals

· If your animal is going to leave your property, it should be identified.

· Council should offer a form of assistance to identify your animal.

· Every farm animal should be tagged and named.

· Identifying animals would prevent people from feeding unowned animals.

· Identifying animals is useful but impractical.

· The council should collaborate with the National Animal Identification and Tracing database.

36. In response to questions from local boards at the workshops, staff note that provided there is a valid purpose, the council has power to regulate animal registration. Any requirement would need to match the size and scale of the issue and would need to show it would effectively reduce harm and nuisance to people.

There is uncertainty about the council’s processes for managing animals (Slide 17)

37. The draft findings report identified that some Aucklanders are unclear about the council’s processes and protocols for managing animals, especially unowned animals. This confusion reduces people’s willingness to report nuisance, as they are unsure who is responsible. Only two per cent of surveyed respondents who experienced animal nuisance reported it to the council.

38. The draft findings report identified the bylaw could be strengthened by providing information about non-regulatory processes and protocols for managing animals, especially unowned animals. Most local boards viewed that the council’s processes could be clearer.

Table 7 - Local board informal views on council processes for managing animals

· The bylaw should be clear on what the council does and does not do regarding animal management.

· The council should clarify the process for reporting unowned animals causing nuisance.

· The bylaw’s animal management processes need to align with the Regional Pest Management Plan.

· The council should offer mediation services for disgruntled neighbours over animal nuisance.

39. In response to questions from local boards at the workshops, staff note the following.

· A property owner may trap and/or lawfully kill an animal on their property. It is a criminal offence to kill an owned animal or destroy the animal inhumanely.

· To prove a legal claim for damage to private property by an owned animal, the property owner would need to show the owner of the animal had failed to take reasonable care to avoid the damage.

· Culling is managed by central government laws and regulations, rather than the Animal Management Bylaw 2015.

Views on existing controls for specific animals in the bylaw (Slide 22)

40. Around 90 per cent of surveyed Aucklanders said the current bylaw controls for bees, stock and horses were about right or had no view.

41. The draft findings report showed council compliance response officers would find limits to urban beehives and more specific requirements for chicken coop locations easier to enforce than the current bylaw controls.

42. Local boards had a mix of views. Some had views on needing more controls, and some had views to keep the controls the same or less.

Table 8 - Local board informal views on the current controls in the bylaw

Animal

Current control

Views on more control

Views on same or less control

Bees

Any properties, urban or rural, can keep any number of bees.

Beekeepers must manage the flight path and temperament of their bees.

Beekeepers must ensure nuisance from their bees’ excrement is minimised, and the bees have a suitable water source on the premises.

· The council should restrict beekeeping if people have bee-sting allergies.

· Limit the number of beehives in an area to prevent colony competition.

· Increase awareness and visibility of who keeps bees in an area.

· Restrict beekeeping to rural areas.

· Restrict the number of beehives a person can have in urban areas.

· Restrict beehive ownership by size of property.

· There should be minimum training or qualification to own bees. You need experience.

· Amateur beekeepers should be treated differently to commercial beekeepers.

· Bees are not causing much nuisance, so there is no need for more regulation.

· We should be encouraging beekeeping. Should regulate rather than overregulate.

· Do not restrict bees to just urban areas.

· Bees should be unregulated.

· Would be concerned if licensing costs for beekeeping were introduced.

· Should be careful about restricting bees as they are important to the ecosystem.

Horses

Local boards are able to set specific controls for horses for local parks and beaches.

Horses are currently not allowed to be kept in urban areas without a licence from the council unless the premises is larger than 4,000 square metres.

· The same access rules for dogs on beaches should be applied to horses.

· Do not prohibit horses on beaches but restrict them to off-peak times.

· Should lobby central government to include the same powers that protect native fauna and wildlife from dogs for horses.

· Horse owners should be responsible for removing manure. The bylaw should encourage accountability and consider that picking up manure is not always practical, e.g. on busy roads.

· Should be allowed to ride horses on berms.

· Horses should not be banned from roads. There are few places to ride.

Horses

cont.

Horses are permitted in public spaces if:

· manure is removed

· consideration is taken to not intimidate or cause a nuisance for other public space users

· beach dune damage is minimised.

· Increase communication and awareness of current controls to horse owners.

· Would rather have horses on the roads than scooters.

Stock

Chickens, ducks, geese, pheasants and quail are the only stock animals currently permitted by the bylaw in urban areas without a licence from the council. Any other stock animal, including roosters, would require a licence from the council in urban areas unless the premises is larger than 4,000 square metres.

Stock in urban areas must also be restrained within the boundaries of the premises on which they are kept, and chicken coops must not cause a nuisance and must be regularly cleaned.

In rural areas the above controls do not apply. Rural residents must ensure their animals do not cause a nuisance to any other person.

· Stock should not be kept in urban areas. This is also humane for the animal.

· There should be penalties for poor stock-fencing by roads in rural areas.

· The bylaw needs a mechanism to deal with repeat ‘wandering stock’ offenders.

· The criteria for keeping goats and other herbivores should be defined by the amount of grassy area on the property.

· There should be restrictions on how far a chicken coop should be from the property boundary.

· Fewer chickens should be allowed in urban areas.

· Roosters should not be allowed in rural lifestyle blocks in urban areas.

· The current stock controls are adequate.

· Support allowing pheasants in urban areas.

· There are already legal consequences for not fencing your stock. The bylaw does not need to address.

· If you have a large property in an urban area, goats should be allowed.

· Make sure urban pet days are still allowed.

· It does not matter where the chicken coop sits on the property if it is cleaned regularly.

· There should not be a complete ban on roosters in urban areas.

Views on new controls for specific animals (Slide 23)

43. A quarter of surveyed Aucklanders (26 per cent) said the bylaw should introduce controls for other animals. Of those wanting controls for other animals, over half (57 per cent) wanted controls introduced for cats.

44. The draft findings report identified that council compliance officers and the SPCA support microchipping and registering of cats.

45. Local boards provided mixed views on introducing controls for new animals. The local boards agreed that any regulatory response would need to match the scale of the issue, be cost-effective, and have measurable effects on reducing nuisance.

Table 9 - Local board informal views on controls for cats and other animals

Informal local board views on controls for cats

Informal views on introducing controls for cats

· The bylaw should limit the number of cats a person can own.

o Should make sure extremes are restricted, such as having 30+ cats.

· The bylaw should require the de-sexing of cats.

o The council should work closely with the SPCA in this matter.

o Make it compulsory for cat owners.

· Local boards have varying support for requiring microchipping of cats including:

o full compulsory microchipping across the region

o limited microchipping only to cats living in eco-sensitive areas.

· The bylaw should have the same registration process for cats as the council has for dogs.

· There should be a curfew for cats.

· There should be controls to dissuade people from feeding stray cats, as it reinforces the cats’ behaviour.

· Publish best practices for tourists with cats and other animals visiting Hauraki Gulf Islands.

· The council should restrict cats from wandering.

· The council should restrict certain cat breeds, like Bengals.

Informal views on not introducing controls for cats

· Cat registration is difficult and has failed before. Auckland Council already has difficulty registering and enforcing dogs.

· Rely on the Regional Pest Management Plan 2019-2029 guidelines.

· Cats naturally wander. Containing them would be cruel.

· The council should invest in substantial long-term public education regarding cats.

· If the council restricts caring for stray cats, it could create animal welfare issues.

· Controlling cats is too trivial for the council to get involved.

Informal local board views on controls for other animals

· Rules are needed to restrict feeding wild animals in public, especially birds.

· How many animals a person can own should be restricted by section size.

· There should be a higher management expectation on animal owners in urban areas.

· The bylaw should address the health risks that animals can cause their owners.

· There should be a complete ban on snakes and ferrets.

· Rabbits are a major pest, especially in urban areas. The bylaw should restrict breeding.

· There should be controls on keeping birds in small cages.

· Unless there is a significant problem, neighbours should sort out their own problems.

46. In response to questions from local boards at the workshops, staff note the following,

· Any costs for managing stray cats would be investigated during the options development phase to respond to nuisance issues.

· The Local Government Act 2002 would give the council power to impose a curfew on cats if it was an appropriate response to the scale of the nuisance and would clearly show how the curfew would reduce harm and nuisance to humans.

· The council currently has more legal power to respond to dog nuisance than cat nuisance. The Dog Control Act 1996 gives the council wide-varying powers to address dog issues. There is no similar legislation for cats.

· Rat pest control is addressed through the Regional Pest Management Plan 2019-2029.

· The Regional Pest Management Plan lists some tropical animals that can be treated as pests. These include eastern water dragons, Indian ring-necked parakeets, and snake-necked turtles.

· Chickens were not classified as pests in the Regional Pest Management Plan. The purpose of the plan is to protect the Auckland region’s important biodiversity assets. There are no significant biodiversity benefits to managing feral chickens at a regional level. Feral chickens are primarily a human nuisance issue centred in the urban areas where people feed them.

Other views from local boards

Rights of property owners and protection

47. The bylaw does not explain what options property owners have to handle animal nuisance on their property themselves. It is unclear which animals property owners are allowed to trap and dispose of on their own and which animals are protected.

48. Some local boards said the bylaw should clarify property owners’ rights.

Enforcement

49. Some local boards said the council should be prepared to enforce any rules it may introduce.

50. The Local Government Act 2002 does not give the power to issue an infringement notice under a bylaw. Compliance officers have said this inhibits their ability to address nuisance issues as their next step after trying to elicit voluntary compliance is prosecution. This can be costly to the council.

51. Some local boards provided views that the Local Government Act 2002 should be amended to allow for infringement fines. Some local boards viewed that the bylaw would already be fit for purpose if it could be enforced with infringements.

Education

52. Most local boards said the council needs to increase education and awareness about the current animal management rules. Some local boards viewed that the council should focus more on informing Aucklanders of responsible animal management than increasing regulation.

53. Some local boards also advised that any changes to the bylaw, if required, would need to have a strong communication and awareness plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

54. The bylaw affects the operation of council units involved in animal management. These include biosecurity, animal management and compliance response officers. Staff held face-to-face meetings and a workshop with council officers. These views were provided in the draft findings report and workshops.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

55. Staff captured informal local board views through cluster workshops in March 2019. The draft findings report was shared with all local boards in May 2019, and staff attended individual local board workshops through June and July 2019.

Tauākī whakaaweawe Māori

Māori impact statement

56. Staff sought views from mana whenua at the Infrastructure and Environmental Services Forum in April 2019. The members present at the hui sought clarity that the bylaw’s reference of ‘public places’ does not extend to papakāinga (communal Māori land).

57. Members were also concerned with threats to estuaries, beaches, and waterways from unregulated coastal horse trails. These views were provided in the draft findings report and options development will consider these views.

Ngā ritenga ā-pūtea

Financial implications

58. The cost of the bylaw review and implementation will be met within existing budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

59. There is a risk that the public may perceive this report as formal local board views or an attempt to regulate cats without public engagement. This risk can be mitigated by replying to any emerging media or public concerns by saying that no additions or changes will be made to the Animal Management Bylaw 2015 without full public consultation.

60. Local boards will have an opportunity to provide formal resolutions on any changes proposed to the bylaw in early 2020 before a public consultative procedure.

Ngā koringa ā-muri

Next steps

61. Following any additional formalised views from local boards, staff will generate and assess options to respond to identified animal nuisances. Staff will present these findings and options in a report to the relevant committee in the new council term in early 2020.

62. Staff will seek formal local board views when developing a statement of proposal once the committee gives direction on animal management.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Presentation at local board workshops on draft findings of the Animal Management Bylaw 2015 review	145
b ⇩	Local board questions from the workshops	169

Ngā kaihaina

Signatories

Authors

Maclean Grindell - Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Carol McKenzie-Rex - Relationship Manager Mangere-Otahuhu and Otara-Papatoetoe Local Boards

Ōtara-Papatoetoe Local Board

17 September 2019

Referred from the Governing Body: Freedom Camping in Vehicles Bylaw

File No.: CP2019/16401

Te take mō te pūrongo

Purpose of the report

1. To note the resolution of the Governing Body and consider giving feedback to the Chief Executive before 30 September 2019.

Whakarāpopototanga matua

Executive summary

2. At its meeting on 22 August 2019, the Governing Body resolved as follows:

Resolution number GB/2019/82

MOVED by Mayor P Goff, seconded by Cr L Cooper:

That the Governing Body:

a) receive the Freedom Camping Hearings Panel recommendations.

b) defer any decision on a Freedom Camping in Vehicles bylaw pending advice from officers on the content of a new Statement of Proposal for a bylaw, and further information on a possible review of the Freedom Camping Act 2011.

c) agree to alter part of previous resolution GB/2015/112 passed at the Governing Body meeting on 29 October 2015

from:

“a) confirm the following legacy bylaws, or residual parts, in accordance with section 63(3) of the Local Government (Auckland Transitional Provisions) Act 2010 until 31 October 2020, at which time these bylaws, or residual parts, will be automatically revoked …”

to:

“a) confirm the legacy bylaws in i., or residual parts, in accordance with section 63(3) of the Local Government (Auckland Transitional Provisions) Act 2010, until a new bylaw made under the Freedom Camping Act 2011 comes into force at which time these bylaws or residual parts will be automatically revoked; and confirm the legacy bylaws in subparagraphs ii. to v. or residual parts, in accordance with section 63(3) of the Local Government (Auckland Transitional Provisions) Act 2010 until 31 October 2020, at which time these bylaws, or residual parts, will be automatically revoked…”.

d) direct officers to provide the Regulatory Committee (or its equivalent) and Governing Body with advice on the following potential elements of a future Statement of Proposal:

i) proposed prohibitions in the following areas:

A) all areas the Freedom Camping Hearings Panel recommended should be prohibited.

B) the 61 sites proposed in public submissions for inclusion as prohibited areas, which were not specified in the original Statement of Proposal but are identified in Attachment E of the Hearings Panel Report.

C) all Reserves in residential areas that are Reserves held under the Reserves Act 1977.

ii) restricted freedom camping in the seven sites proposed in public submissions for inclusion as restricted freedom camping areas, which were not specified in the original Statement of Proposal but are identified in Attachment E of the Hearings Panel Report.

iii) restricted or prohibited freedom camping in two sites proposed in public submissions, which were not specified in the original Statement of Proposal but are identified in Attachment E of the Hearings Panel Report.

iv) a General Rule that regulates freedom camping outside restricted and prohibited areas not listed in the proposed bylaw, which includes provision for:

A) a prohibition of all freedom camping in vehicles parked directly outside residential homes (unless the resident has granted permission for the vehicle to be parked outside their home).

B) a prohibition of all freedom camping in vehicles parked directly outside commercial premises, educational facilities, healthcare facilities, playgrounds, and swimming pools.

C) a maximum number of nights stay at any specific site.

D) the same enforcement approach in relation to homelessness as set out in the original Statement of Proposal, which aims to offer compassionate support for people with social needs.

v) any other specific proposal for possible inclusion in a Statement of Proposal that is communicated to the Chief Executive by a councillor or Local Board before 30 September 2019.

e) note that following decisions on the advice on the matters in recommendation d) above, council officers will be directed to develop a new Statement of Proposal for the Freedom Camping in Vehicles Bylaw for consideration by the Regulatory Committee (or its equivalent) and the Governing Body, following consultation with Local Boards”.

3. The Governing Body considered the following at its meeting on 22 August 2019:

a) Item 9 – Implementing the next steps for the Freedom Camping in Vehicles Bylaw (Hearings Panel Report).

b) Item 10 – Chair’s Report on Freedom Camping in Vehicles Bylaw.

4. The attachments to this report show sites that are already in scope for the next phase of work. Attachment A provides a list of areas included in the previous statement of proposal and Attachment B provides a list of the 70 additional areas raised by submitters during the previous consultation.

5. This is an opportunity to provide further input on proposed sites which have not already been included within the scope of the next phase and which meet statutory requirements for inclusion in the Freedom Camping in Vehicles Bylaw.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) note the resolution of the Governing Body with regards to the Freedom Camping in Vehicles Bylaw.

b) forward any other specific proposal for possible inclusion in a Statement of Proposal to the Chief Executive before 30 September 2019.

Ngā tāpirihanga

Attachments

No.	Title	Page
a	Freedom Camping in Vehicles – Managing freedom camping in Auckland (Statement of Proposal) (Under Separate Cover)
b ⇩	Areas proposed by submitters during public consultation and not included within the statement of proposal (Attachment E of the Hearings Panel Report)	175

Ngā kaihaina

Signatories

Authors

Michael Sinclair - Manager Social Policy and Bylaws

Authorisers

Kataraina Maki - GM - Community & Social Policy

Louise Mason - GM Local Board Services

Carol McKenzie-Rex - Relationship Manager Mangere-Otahuhu and Otara-Papatoetoe Local Boards

Ōtara-Papatoetoe Local Board

17 September 2019

Temporary arrangements for urgent decisions and staff delegations during the election period

File No.: CP2019/16361

Te take mō te pūrongo

Purpose of the report

1. To seek approval for temporary arrangements during the election period for:

· urgent decisions

· decisions made by staff under delegated authority from the local board that require consultation with local board members under delegation protocols.

Whakarāpopototanga matua

Executive summary

2. Between the last local board business meeting of the current electoral term, and the first business meeting of the new term, decisions may be needed on urgent matters or routine business as usual that cannot wait until the incoming local board’s first business meeting in the new electoral term.

3. Current elected members remain in office until the new members’ term of office commences, which is the day after the declaration of election results. The declaration will be publicly notified on 21 October 2019, with the term of office of current members ending and the term of office of new members commencing on 22 October 2019. The new members cannot act as members of the local board until they have made their statutory declaration at the inaugural local board meeting.

4. As for each of the previous terms, temporary arrangements are needed for urgent decisions of the local board, and decisions made by staff under existing delegated authority.

5. All local boards have made a general delegation to the Chief Executive, subject to a requirement to comply with delegation protocols approved by the local board, which require, amongst other matters, staff to consult with local board portfolio holders on certain matters. Where there is no nominated portfolio holder, staff consult with the chair. After the election, there will be no local board portfolio holders or chairs to consult until new arrangements are made in the new term.

6. As a temporary measure, approval is sought from the local board to allow staff to continue to process business as usual decisions that cannot wait until the local board’s first business meeting, without consulting with the nominated portfolio holder or local board chair. Staff will consult with the local board chair following the inaugural meeting until new arrangements are made at the first business meeting in the term.

7. Appointments made by the local board to external bodies will cease on the date of the election. New appointments will need to be made by the local board in the new term.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) delegate to the chair and deputy chair the power to make, on behalf of the local board, urgent decisions that may be needed between the final local board business meeting and the commencement of the term of office of new local board members

b) note that from the commencement of the term of office of new local board members until the inaugural meeting of the incoming local board, urgent decision-making will be undertaken by the Chief Executive under existing delegations

c) approve that staff, as a temporary measure, can make business as usual decisions under their existing delegated authority without requiring compliance with the requirement in the current delegation protocols to consult with the nominated portfolio holder (or chair where there is no portfolio holder in place), from 22 October 2019, noting that staff will consult with the chair following the inaugural meeting until new arrangements are made at the first business meeting in the new term

d) note that existing appointments by the local board to external bodies will cease at the election and new appointments will need to be made by the local board in the new term.

Horopaki

Context

8. Current elected members remain in office until the new members’ term of office commences, which is the day after the declaration of election results (Sections 115 and 116, Local Electoral Act 2001). The declaration will be publicly notified on 21 October 2019, with the term of office of current members ending and the term of office of new members commencing on 22 October 2019.

9. The new members cannot act as members of the local board until they have made their statutory declaration at the inaugural local board meeting (Clause 14, Schedule 7, Local Government Act 2002).

10. Following the last local board meeting of the current electoral term, decisions may be needed on urgent matters or routine business as usual that cannot wait until the incoming local board’s first business meeting in the new electoral term.

11. As with each of the previous electoral terms, temporary arrangements need to be made for:

· urgent decisions

· decisions made by staff under delegated authority from the local board that require consultation with local board members under delegation protocols.

Tātaritanga me ngā tohutohu

Analysis and advice

Urgent decisions

12. Between the last business meeting and the declaration of results on 21 October, current members are still in office, and can make urgent decisions if delegated to do so. If the board does not have an existing urgent decision-making process already in place, it is recommended that the board delegate to the chair and deputy chair the power to make urgent decisions on behalf of the local board during this period.

13. The urgent decision-making process enables the board to make decisions where it is not practical to call the full board together. The Local Government Act 2002 provides for local boards to delegate to committees, sub-committees, members of the local board or Auckland Council staff, any of its responsibilities, duties and powers, with some specific exceptions. This legislation enables the urgent decision-making process.

14. All requests for an urgent decision will be supported by a memo stating the nature of the issue, reason for urgency and what decisions or resolutions are required.

15. Board members that have delegated responsibilities, for example, delegations to provide feedback on notified resource consents, notified plan changes and notices of requirement, may continue to exercise those delegations until their term of office ends on 22 October (or earlier if the delegation was specified to end earlier).

16. Between the declaration of results and the inaugural meeting, the current members are no longer in office, the new members cannot act until they give their statutory declaration, and new chairs and deputies will not be in place. During this period, urgent decisions will be made by the Chief Executive under his existing delegated authority (which includes a financial cap).

Decisions made by staff under delegated authority

17. All local boards have made a delegation to the Chief Executive. The delegation is subject to a requirement to comply with delegation protocols approved by the local board. These delegation protocols require, amongst other things, staff to consult with nominated portfolio holders on certain issues. Where there is no nominated portfolio holder, staff consult with the local board chair.

18. The most common area requiring consultation is landowner consents relating to local parks. The portfolio holder can refer the matter to the local board for a decision.

19. Parks staff receive a large number of landowner consent requests each month that relate to local parks across Auckland. The majority of these need to be processed within 20 working days (or less), either in order to meet the applicant’s timeframes and provide good customer service, or to meet statutory timeframes associated with resource consents. Only a small number of landowner requests are referred by the portfolio holder to the local board for a decision.

20. Prior to the election, staff can continue to consult with portfolio holders as required by the delegation protocols (or chair where there is no portfolio holder). However, after the election, there will be no portfolio holders or chairs in place to consult with until new arrangements are made in the new term.

21. During this time, staff will need to continue to process routine business as usual matters, including routine requests from third parties for landowner approval such as commercial operator permits, temporary access requests and affected party approvals.

22. As a temporary measure, it is recommended that the local board allow staff to continue to process business as usual decisions that cannot wait until the local board’s first business meeting. This is irrespective of the requirements of the current delegation protocols to consult with the nominated portfolio holder on landowner consents. Staff will consult with the local board chair following the inaugural meeting until new arrangements are made at the first business meeting in the term.

Appointment to external bodies

23. Appointments made by the local board to external bodies will cease at the election, so local board members will not be able to attend meetings of their organisations as an Auckland Council representative from 22 October 2019, until new appointments are made in the new term. Staff will advise the affected external bodies accordingly.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24. The arrangements proposed in this report enable the council to process routine local matters during the election period. They apply only to local boards. The reduced political decision-making will be communicated to the wider council group.

25. The governing body has made its own arrangements to cover the election period, including delegating the power to make urgent decisions between the last governing body meeting of the term and the day the current term ends, to any two of the Mayor, Deputy Mayor and a chairperson of a committee of the whole. From the commencement of the term of office of the new members until the governing body’s inaugural meeting, the Chief Executive will carry out decision-making under his current delegations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26. This is a report to all local boards that proposes arrangements to enable the council to process routine local matters during the election period. This will enable the council to meet timeframes and provide good customer service.

Tauākī whakaaweawe Māori

Māori impact statement

27. A decision of this procedural nature is not considered to have specific implications for Māori, and the arrangements proposed in this report do not affect the Māori community differently to the rest of the community.

Ngā ritenga ā-pūtea

Financial implications

28. The decisions sought in this report are procedural and there are no significant financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29. There is a risk that unforeseen decisions will arise during this period, such as a decision that is politically significant or a decision that exceeds the Chief Executive’s financial delegations.

30. This risk has been mitigated by scheduling meetings as late possible in the current term, and communicating to reporting staff that significant decisions should not be made during October 2019.

Ngā koringa ā-muri

Next steps

31. The decision of the local board will be communicated to senior staff so that they are aware of the arrangements for the month of October 2019.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Anna Bray - Policy and Planning Manager - Local Boards

Authorisers

Louise Mason - GM Local Board Services

Carol McKenzie-Rex - Relationship Manager Mangere-Otahuhu and Otara-Papatoetoe Local Boards

Chairperson	Lotu Fuli
Deputy Chairperson	Ross Robertson, QSO, JP
Members	Apulu Reece Autagavaia
	Dr Ashraf Choudhary, QSO, JP
	Mary Gush
	Donna Lee
	Dawn Trenberth

Authors	Carol McGarry - Democracy Advisor Otara-Papatoetoe
Authorisers

Mr Jagjit Singh Kathuria