Minutes of Ōtara-Papatoetoe Local Board

6.1	Mr Jagjit Singh Kathuria
	The Otara-Papatoetoe Local Board wishes to acknowledge and congratulate Mr Jagjit Singh Kathuria, an 81 years old Papatoetoe resident, for his winning two silver medals in 80-84 years old category; one in Triple Jump and one in 3 km Race Walk at the 2019 (31 August-7 September) Oceania Masters Athletics Championships held in Mackay in Queensland, Australia. Four hundred fifty athletes from 13 countries participated in this championship. Mr Kathuria was sponsored by the board’s Pursuit of Excellence Award.
6.2	Fonoifafo McFarland Seumanu - Miss Samoa
	The Otara-Papatoetoe Local Board acknowledge Ms Fonoifafo McFarland Seumanu who was previously crowned Miss Samoa NZ and then travelled to Samoa earlier this month to compete for the overall Miss Samoa title, competing against contestants from across the globe. Ms McFarland Seumanu won the Miss Samoa title and will travel to Papua New Guinea to compete at the Miss South Pacific pageant. Ms McFarland Seumanu is a resident of Otara and is a former student of Tangaroa College, class of 2012. At school her activities included Peer Support leader, sports woman, a key Cultural Group leader, School Ball Committee leader, Health Council member and committed school librarian. Ms McFarland Seumanu comes from a family of nine and is the first to attend university. She completed a Bachelor of Nursing from MIT in 2015 and is a Public Health Nurse for Counties Manukau. She is the daughter of Pastor Lemmy and Nancy Seumanu, of Manumalo Baptist Church in Malaeimi, American Samoa.
6.3	Mike King The Otara-Papatoetoe Local Board acknowledge Mr Michael King (Mike) who was awarded the Officer of the New Zealand Order of Merit for services to mental health awareness and suicide prevention. Mr Mike King has had a career as an entertainer for 30 years and has spent the past 10 years using his celebrity to reframe the conversation around mental health addiction and suicide prevention. Mr King co-created The Nutters Club and the Key to Life Charitable Trust to connect with people of all ages across different socio-economic and ethnic backgrounds. He has travelled New Zealand speaking to schools about mental health as a Key to Life ambassador since 2012. He uses his personal story to deliver important messages around mental health and uses humour to connect with students. He has delivered presentations with the Bay of Plenty Coroner titled ‘A Coroner and a King’. At every school presentation he gives out his personal phone number and email contact so that students can contact him directly if they have issues they want to discuss. Suicide figures in the Bay of Plenty area over the past two years have significantly decreased in part due to his presentations to high schools in the area. He connects with an older demographic through The Nutters Club. Mr King has made 75 episodes of The Nutters Club television show, hosted hundreds of nationally broadcast Nutters Club radio shows, and wrote the bestselling book ‘The Nutters Club: Helping Nutters from the Inside Out’. Mr King is a local resident.
6.4	Tunumafono Ava Fa’amoe The Otara-Papatoetoe Local Board acknowledge Mr Tunumafono Avaula Colenso Fa'amoe (Ava) who was awarded the Member of the New Zealand Order of Merit for services to the Pacific community and health. Mr Ava Fa’amoe has provided leadership in the Pacific disability community for over 20 years. Mr Fa’amoe suffered from a rare eye condition in his early adolescence and lost his sight at the age of 20. He went on to complete a degree in Counselling and established the Pacific Information Advocacy and Support Services Trust (PIASS) with a group of disabled Pacific people, while still in his twenties. Under his leadership PIASS formed a collaboration with another Pacific non-governmental organisation, the Malologa Trust (Pacific Mental Health), to form Vaka Tautua in 2004. Vaka Tautua is a health and social service provider for Pacific people, providing services in the areas of disability support, older people day programmes, mental health, financial literacy, domestic violence, and community finance loans and enterprise. He has remained involved with Vaka Tautua, serving as Chairman since 2014. He was an elected member of the Otara-Papatoetoe Local Board. He previously served as Chair of the Otara Community Board and is currently a board member of the Otara Law Centre. He is a founding member of the recently-launched Tofa Mamao, the Pacific Disability Collective. Mr Fa’amoe’s intention for the Collective is to provide leadership training and governance skills to the next generation of young Pacific people living with disabilities. Mr Fa’amoe has long connections to Otara and currently lives in Papatoetoe.
6.5	Allan Va’a The Otara-Papatoetoe Local Board acknowledge Mr Allan Leonardie Francis Va'a who was awarded the Queen’s Service Medal for services to youth and sport. Mr Allan Va’a has contributed his services as a youth and community worker in South Auckland for more than 30 years. Mr Va’a has mentored young people through a range of club programmes, sports camps, employed work as a Social Worker, and voluntary community work. He was the Project Manager for 274 Youth and Community Trust from 2005 to 2009, following rising gang tensions in South Auckland. Through this position he hired quality youth workers, and organised street clubs and workshops to engage with Otara’s younger members. He continues to serve the community through Iosis Family Solutions Trust, working with young fathers in South Auckland. He has been a member of the Tangaroa College Board of Trustees for six years and has been the Chair for two years. He has made significant contributions to local rugby teams, coaching several teams and providing pastoral care counselling for almost 20 years. In 1999 Mr Va’a founded Tumau Ministries and in conjunction with his church involvement he also runs several sports camps each year. Mr Va’a is a local Otara resident.
6.6	Keith Toma The Otara-Papatoetoe Local Board acknowledge Keith Toma. The Prime Minister’s Pacific Youth Awards were held late last month. The Business and Entrepreneurship Award (sponsored by Pacific Business Trust) was awarded to Keith Toma, 21, from South Auckland and is of Niuean, Samoan, Tokelauan, Tongan and Tuvaluan descent. This award recognises a young person who has demonstrated entrepreneurial qualities through involvement in a business or social enterprise activity. The 21-year-old’s successful start-up business, Panikeke.com, is a curated beauty supply store working with local Pacific suppliers to bring Pacific products to the market at affordable prices. Launched in 2016, Panikeke.com was his 20th business idea, showing his perseverance as a young businessman. Panikeke.com sources their ingredients from the Pacific Islands. Mr Toma will receive a business grant valued at $10,000. Mr Toma is a former student of Aorere College.
6.7	Tournament of Minds Regional competition The Otara-Papatoetoe Local Board acknowledge Papatoetoe High School, placed 1st in the Social Sciences category, in the Auckland Regional Tournament of Minds competition late last month. Tournament of Minds is a collaborative problem-solving nationwide competition for students from Years 5 to 10. The tournament's aim is to enhance the potential of our students by developing diverse skills, enterprise, time management, and the discipline to work collaboratively within a challenging and competitive environment. Papatoetoe High will be invited to compete at the National competition in Wellington.
6.8	Stand Up Stand Out 2019 winners and runners up The Otara-Papatoetoe Local Board acknowledge Stand Up Stand Out, Auckland’s premier secondary school music and dance competition. Participants share their talent, and gain experience and exposure in a supportive environment. Participants have the opportunity to perform in front of judges selected from the New Zealand music and performing arts industry with the chance to win more than $6,000 in prizes. There were also opportunities for music mentoring, and recording studio experience at the Ōtara Music Arts Centre (aka OMAC) in the Ōtara Town Centre – along with performance offers at upcoming events, such as at Auckland Council’s Music in Parks and Auckland Live’s Summer in the Square. Otara-Papatoetoe Local Board schools shone bright at the Stand Up Stand Out 2019 Finals held at the Vodafone Events Centre in Manukau on Saturday 14 September. Winners: · Group Vocals: What the Fourth - Aorere College · Solo Vocal: Simone Tahavalu - De La Salle College · Bands: C6 - Tangaroa College · Solo Instrumental: Risnm Tangianau – Quality Education Services · Runners up: · Solo Vocal: Silika Isaia – Papatoetoe High School · Dance: Chapter.63 – Aorere College · Bands: Pocket-8 – Aorere College Congratulations to all the students, school staff members, parents and families. In addition to winning the Stand Up Stand Out 2019 group vocal final, the Aorere College “What the Fourth” mixed barbershop quartet also won 1st place at the Young Singers in Harmony Barbershop Quartet national competition. The Young Singers in Harmony National Convention showcases the best groups from around the country. This year 37 groups competed in the national competition.
6.9	Alfred Nonu The Otara-Papatoetoe Local Board congratulate Alfred Nonu, from Tangaroa College, for making the NZ Secondary Schools Barbarians Team. Young rugby players from 29 schools across the country have been named in the New Zealand Schools’ and New Zealand Schools’ Barbarians teams for 2019, announced by New Zealand Rugby last week, including Mr Nonu, the only player from a South Auckland School. The 1st XV rugby season culminated last weekend with the Finals played in Palmerston North, the city will also play host to the 50 young players selected across the two representative teams. Mr Nonu previously received the 2018 Otara Junior Sportsman of the Year award. He was selected as a Samoan representative in the Asia Pacific Secondary Schools Team invitational side which played in South Africa at the World Schools Rugby Festival in 2018. He was selected for the Auckland Blues Secondary Schools side and was voted 'best back'. He also captained the Tangaroa College First XV on their way to a Auckland 1B Championship last year.
6.10	Winter Sports achievements The Otara-Papatoetoe Local Board acknowledge the following: · Aorere College 1st XI Soccer team won the plate final at the Malcolm Cowie National Tournament. · Aorere College Girls 9s Rugby team are the Auckland Champions 2019. · Aorere College Premier Girls Rugby League team are the Auckland Champions 2019. · Aorere College U19 Boys Basketball team are the Counties Manukau Champions 2019, and the Auckland Grade Champions 2019. · Scorpions Rugby League premier 1st team are the Grand Final 2019 winners.
6.11	Tauanu’u Perenise Tapu The Otara-Papatoetoe Local Board acknowledge Mr Tauanu’u Perenise Tapu who was awarded the Honorary Queen’s Service Medal for services to education and the Samoan community. Mr Perenise Tapu has been involved in researching, developing, and teaching Samoan language for 30 years. Mr Tapu was Head of Department for Samoan Language at Penrose High School from 1998 to 2002 and presently at McAuley High School since 2003. He has been a tutor for Samoan adult learners at the Pacific Education Centre, Manukau Institute of Technology since 2014. He was one of the Developers of the 'Taiala o le Gagana Samoa' (Samoan Language Framework in New Zealand). He has been involved in organising debates and other activities for Samoan Language Week, and takes student group trips to Samoa every two years to further their Samoan experience. He was one of five winners of the National Excellence in Teaching Award in 2012. He was involved in the building and establishment of the Malaeola Auckland Samoan Catholic Centre, and was Project Facilitator of the Malaeola Family Violence Program. He has represented the Samoan Catholic community on the Pastoral Council of the Diocese of Auckland, and was instrumental in the formation of the Taimua Youth Movement for young Samoans. Mr Tapu is the principal speaker for the Samoan stage at the annual Secondary Schools Polynesian Cultural Festival. Mr Tapu is a resident of Papatoetoe.
6.12	Ernest Patrick Sansom The Otara-Papatoetoe Local Board acknowledge Mr Ernest Patrick Sansom who was awarded the Queen’s Service Medal for services to the community and engineering. Mr Sansom was recognised for his work at the Dingwall Trust for Children in Papatoetoe.
6.13	Tina Mataiti The Otara-Papatoetoe Local Board acknowledge Mrs Tina Mataiti who was awarded the Queen’s Service Medal for services to the Pacific community and health. Mrs Mataiti was recognised for her work at Vaka Tautua in Papatoetoe.

7 Petitions

There were no petitions.

8 Deputations

Note: With the agreement of the meeting item 8.2 was taken before item 8.1.

8.2	Deputation - Manukau Beautification Trust
	Paula Unger, Community Event Coordinator and Scott Henderson, Operations Manager from the Manukau Beautification Trust were in attendance to present to the board. A powerpoint presentation was given. A copy has been placed on the offical minutes and is available on the Auckland Council website as a minute attachment.
	Resolution number OP/2019/130 MOVED by Chairperson L Fuli, seconded by Member D Trenberth: That the Ōtara-Papatoetoe Local Board: a) thank Paula Unger and Scott Henderson from the Manukau Beautification Trust for their attendance and presentation. CARRIED
	Attachments a 17 September 2019, Ōtara-Papatoetoe Local Board: Item 8.2 - Deputation - Manukau Beautification Trust presentation.

8.1

Deputation - Otara Waterways and Lake Trust

Richard Myhre from the Ōtara Waterways and Lake Trust was in attendance to present to the board.

Resolution number OP/2019/131

MOVED by Chairperson L Fuli, seconded by Member M Gush:

That the Ōtara-Papatoetoe Local Board:

a) thank Richard Myhre from the Ōtara Waterways and Lake Trust for his attendance and presentation.

CARRIED

8.3	Deputation - Saanjh Sports and Cultural Club
	Aji Basra, Harry Sekhon and Teejay Basra from the Saanjh Sports and Cultural Club were in attendance to report to the board. A powerpoint presentation was given. A copy has been placed on the offical minutes and is available on the Auckland Council website as a minute attachment.
	Resolution number OP/2019/132 MOVED by Chairperson L Fuli, seconded by Member A Choudhary: That the Ōtara-Papatoetoe Local Board: a) thank Aji Basra, Harry Sekhon and Teejay Basra from the Saanjh Sports and Cultural Club for their attendance and presentation. CARRIED
	Attachments a 17 September 2019, Ōtara-Papatoetoe Local Board: Item 8.3 - Deputation - Saanjh Sports and Cultural Club presentation.

8.4

Deputation - Tokelau Community

This item was withdrawn

9 Public Forum

9.1

Public Forum - AMMI Athletics at Rongomai Park

Emily Scanlan, Peta Leitu and Pawan Marhas from AMMI Athletics Club Incorporated were in attendance to present to the board.

Resolution number OP/2019/133

MOVED by Chairperson L Fuli, seconded by Member R Autagavaia:

That Ōtara-Papatoetoe Local Board:

a) thank Emily Scanlan, Peta Leitu and Pawan Marhas from AMMI Athletics Club Incorporated for their attendance and presentation.

CARRIED

10 Extraordinary Business

There was no extraordinary business.

11	Governing Body Member Update
	There was no Governing Body Member update.

Board Members' Report

Resolution number OP/2019/134

MOVED by Chairperson L Fuli, seconded by Member R Autagavaia:

That the Ōtara-Papatoetoe Local Board;

a) receive the board members oral reports.

CARRIED

Chairperson's Announcements

Resolution number OP/2019/135

MOVED by Member A Choudhary, seconded by Member R Autagavaia:

That the Ōtara-Papatoetoe Local Board:

a) receive the chairperson’s verbal update.

CARRIED

14	Valedictory reflections: end of term address
	This item was withdrawn as retiring Member Donna Lee was not present.

Ōtara Hub Canopy

Resolution number OP/2019/136

MOVED by Chairperson L Fuli, seconded by Member R Autagavaia:

That the Ōtara-Papatoetoe Local Board:

a) approve the concept design for the Ōtara Hub Canopy as per Attachment A.

b) note that additional funding of $120,000 is required from the Local Board Transport Capital Fund to complete the project.

CARRIED

September 2019 - Auckland Transport Local Board Transport Capital Fund

Resolution number OP/2019/137

MOVED by Chairperson L Fuli, seconded by Member M Gush:

That the Ōtara-Papatoetoe Local Board:

a) allocate $120,000 from the Auckland Transport Local Board Transport Capital Fund to the Canopy Ōtara Town Centre project, for a total of $382,000, including $90,000 for an art work.

b) request officers to provide an update on the timeline for completion of the Otara Hub Canopy.

CARRIED

September 2019 - Auckland Transport monthly update report to the Ōtara-Papatoetoe Local Board

Resolution number OP/2019/138

MOVED by Chairperson L Fuli, seconded by Member D Trenberth:

That the Ōtara-Papatoetoe Local Board:

a) receive the September 2019 - Auckland Transport monthly update report.

CARRIED

Classification of a portion of land located at Rongomai Park and the grant of a new community lease to AMMI Athletics Club Incorporated, Rongomai Park, 80R Te Irirangi Drive, Clover Park

Resolution number OP/2019/139

MOVED by Chairperson L Fuli, seconded by Member R Autagavaia:

That the Ōtara-Papatoetoe Local Board:

a) agree to alter part of a previous resolution OP/2019/75 a) passed at the Ōtara-Papatoetoe Local Board meeting on 18 June 2019 to record that the single right of renewal will be for a further term of two (2) years:

from:

“a) approve the location of a storage container on Rongomai Park for use by AMMI Athletics Club Incorporated for a period of two years with a right of renewal or until the local board revokes its landowner approval.”

to:

“a) approve the location of a storage container on Rongomai Park for use by AMMI Athletics Club Incorporated for a period of two years with a single right of renewal for a further term of two (2) years or until the local board revokes its landowner approval.”

b) approve, under Section 16 (2A) of the Reserves Act 1977, the classification of Part Allotment 125 Parish of Pakuranga comprising 10 hectares as a recreation reserve subject to the provisions of the Reserves Act 1977 (shown outlined in blue on Attachment A).

c) take note of the public notification of Auckland Council’s intention to grant a lease to AMMI Athletics Club Incorporated.

d) delegate to the Ōtara-Papatoetoe Local Board Chair, following public notification, the authority to appoint a hearings panel to consider submissions and objections, and to make a decision.

e) grant, subject to resolution of any objections, under section 54(1)(b) of the Reserves Act 1977, a new community ground lease to AMMI Athletics Club Incorporated for the land at Rongomai Park, 80R Te Irirangi Drive, Clover Park (marked in red on the map attached as Attachment B) and described Part Allotment 125 Parish of Pakuranga comprising 10 hectares, subject to the following terms and conditions:

i) term – two (2) years commencing 1 November 2019 with a single two (2) year right of renewal and final expiry on 31 October 2023.

ii) rent – $1.00 plus GST per annum if demanded.

iii) delegate to the Ōtara-Papatoetoe Local Board Chair, in consultation with the local board, the authority to approve AMMI Athletics Club Incorporated’s Community Outcomes Plan, which will be appended to the lease.

iv) all other terms and conditions to be in accordance with Auckland Council’s Community Occupancy Guidelines 2012 and the Reserves Act 1977.

CARRIED

Community lease renewal and variation for Youthline Auckland Charitable Trust at 145 St George Street, Papatoetoe

Resolution number OP/2019/140

MOVED by Chairperson L Fuli, seconded by Member M Gush:

That the Ōtara-Papatoetoe Local Board:

a) approve the renewal of the community lease to Youthline Auckland Charitable Trust for the land and building at 145 St George Street, Papatoetoe subject to the terms and conditions of the existing lease dated 8 April 2009, with the following amendments:

i) an amendment to clause 6.0 (Assignment and Subletting) of the lease to allow for the subletting of the café operation to a commercial operator subject to the following conditions:

A) the third-party operator is identified through a publicly contestable process.

B) a sublease of no more than 115 square meters (more or less) of the current leased area.

C) the rent charged under the sublease is to be calculated at a market rental evidenced by valuation from a registered valuer.

D) the subtenant's occupation and use is primarily focused upon providing services and/or goods to the tenant and users and visitors to the premises.

ii) should a sub-lease be agreed to on these terms, then an additional rent under the head lease shall be payable by Youthline to Auckland Council, the additional rental amount recommended by staff will be workshopped and approved by the board before being set in the final landlord approval for the terms of the sublease and be reviewable in accordance with any existing review mechanism contained in the lease or any change in council policy or guidelines.

CARRIED

New community lease for Tennis Auckland Region Incorporated, Manukau Sports Bowl, 1 Boundary Road, Clover Park

Resolution number OP/2019/141

MOVED by Chairperson L Fuli, seconded by Member M Gush:

That the Ōtara-Papatoetoe Local Board:

a) grant, under section 54(b) and (d) of the Reserves Act 1977, a new community ground lease to Tennis Auckland Region Incorporated for the land at Manukau Sports Bowl, 1 Boundary Road, Clover Park (marked in red and hatched on the map attached as Attachment A) and described Part Lot 1 Deposited Plan 60809 and Part Lot 1 Deposited Plan 204744; subject to the following terms and conditions:

i) term – two (2) years commencing 1 October 2019 with a single two-year right-of-renewal and final expiry on 30 September 2023.

ii) rent – one dollar ($1.00) plus GST per annum, if requested.

iii) permitted use – for the purposes and activities of a tennis facility and community sports hub.

iv) the approved community outcomes plan (Attachment B), to be included in the lease agreement as Schedule 3.

v) the ownership and maintenance and renewal of the tennis assets be as follows:

vi) Tennis Auckland Region Incorporated shall own, maintain and renew:

A) the geodesic dome, internal structures and footings.

B) the existing club facility and nominated lease area.

C) the nets.

D) all signage relating to Tennis Auckland.

vii) Auckland Council shall own and renew:

A) the eight courts and lighting towers, including those covered by the geodesic dome.

B) all planting, fencing, footpaths and park related furniture.

C) the net posts.

D) security lighting for the entrance to the site.

E) all other site assets not outlined above.

viii) Tennis Auckland will maintain the assets listed in vii. A. to E. above.

ix) Otara-Papatoetoe Local Board will reimburse Tennis Auckland Region Incorporated an annual amount, agreed between the parties from time to time to cover these costs.

x) an amendment to clause 6.0 (Assignment and Subletting) of the lease to allow for the subletting of part of the site to a commercial organisation subject to the following conditions:

A) the third-party operator is identified through a publicly contestable process.

B) the rent charged under the sublease is to be calculated at a market rental evidenced by valuation from a registered valuer.

C) the subtenant's occupation and use be primarily focused upon providing services and/or goods to the tenant and users and visitors to the premises.

D) should a sub-lease be agreed to on these terms, then an additional rent under the head lease shall be payable by Tennis Auckland Region Incorporated to Auckland Council, the additional rental amount recommended by staff will be workshopped and approved by the board before being set in the final landlord approval for the terms of the sublease and be reviewable in accordance with any existing review mechanism contained in the lease or any change in council policy or guidelines.

xi) provision within the lease to allow for early termination if, prior to the final expiry date, the master planning for Manukau Sports Bowl is concluded and investment is available to develop the reserve accordingly.

xii) all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the Reserves Act 1977.

b) note that the park is identified as a “Transform Manukau” site and not “Unlock Manukau”, as noted under paragraph 21 of the report.

c) request Tennis Auckland acknowledge the Ōtara-Papatoetoe Local Board at public functions or events they organise at the Manukau Sports Bowl.

d) request that visible Ōtara-Papatoetoe Local Board signage is placed at prominent locations on the site.

CARRIED

Approval for a new road name at 71-73 Kolmar Road, Papatoetoe

Resolution number OP/2019/142

MOVED by Chairperson L Fuli, seconded by Member D Trenberth:

That the Ōtara-Papatoetoe Local Board:

a) approve the name Shahkot Way for the new private road created by way of subdivision at 71-73 Kolmar Road, Papatoetoe, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent reference BUN60322322, SUB60322325).

CARRIED

Note: With the agreement of the meeting item 24 was taken after item 21.

Landowner application for Puhinui Bridge and collector road connection from 100 Prices Road to 69 McLaughlins Road, Wiri

Resolution number OP/2019/143

MOVED by Chairperson L Fuli, seconded by Member D Trenberth:

That the Ōtara-Papatoetoe Local Board

a) approve the landowner application from Southern Gateway Consortium for the construction of the Puhinui Bridge and collector road between 100 Prices Road and 69 McLaughlins Road, Wiri, on Aerovista Place Reserve which is legally described as Lot 3 DP 160324 with the following condition:

i) Southern Gateway consortium to undertake thorough engagement with Ngāti te Ata Waiohua and Ngāti Tamaoho to allow full assessment and review of the proposal with a Cultural Impact Assessment and agreement between parties if requested by Mana Whenua, prior to resource consent being approved.

CARRIED

Ōtara-Papatoetoe Local Board Grant and Multi-Board Round One 2019/2020, grant allocations

Grant LG2013-118 from the Hindu Heritage Research Foundation (NZ) shows an incorrect amount applied for of $11,500.00. The correct amount is $7,387.00.

Members Ashraf Choudhary, Apulu Reece Autagavaia, Dawn Trenberth and Chair Lotu Fuli declared an interest in Item 22 LG2013-123 The Community Builders NZ Trust.

Chair Lotu Fuli declared an interest in Item 22 LG 2013-147 Pacific Island Law Student’s Association, being a past member of the Association.

Resolution number OP/2019/144

MOVED by Chairperson L Fuli, seconded by Member R Autagavaia:

That the Otara-Papatoetoe Local Board:

a) agree to fund, part-fund or decline each application in Local Grants Round One 2019/2020, as outlined in Table One:

Table One: Ōtara-Papatoetoe Local Board Round One 2019/2020 applications:

Application ID	Organisation	Requesting funding for	Amount requested	Amount Approved
LG2013-102	Wymondley Road School	Towards costs of the Wymondley Road School 60th Jubilee celebrations, including catering, venue hire, commemorative t-shirts, bags, pens/printing.	$2,957.00	$1,457.00 Tagged to venue hire, T-shirts, bags, pens and printing.
LG2013-103	Dawson Primary School	Towards costs of the “Bikes in schools” programme, including bikes, helmets, bike track and a storage container.	$10,000.00	$8,750.00
LG2013-107	Manukau Beijing Opera Society Incorporated	Towards venue hire costs for the Papatoetoe Town Hall for opera rehearsals.	$3,070.00	$2,200.00
LG2013-109	The Dawson Trust	Towards the "Dawson Lights Up" event, including food, stage hire, sound system, entertainment and administration costs.	$14,978.82	$10,000.00 Tagged to stage & sound, face painting, bouncy castle, entertainment and towards Admin.
LG2013-118	Hindu Heritage Research Foundation New Zealand	Towards the “Papatoetoe Family Fun Day” event, including food, video and photography, stage hire and waste management costs.	~~$11,500.00~~ $7,387.00	$4,000.00 Tagged to stage hire and waste and towards video/photos.
LG2013-119	Hindu Heritage Research Foundation New Zealand	Towards costs for the “Papatoetoe Deepavali Festival of Lights” event, including hall hire, ‍printing, sound system, video recording, ‍food, volunteer expenses, packaging disposals and hall décor.	$9,217.00	$4,000.00
LG2013-120	South East Auckland Senior Citizens’ Association Incorporated	Towards costs for the seniors Christmas event, including venue hire, catering, ‍ setup and pack down, ‍ entertainment and sound system hire. ‍	$4,700.00	$2,500.00
LG2013-124	Manukau Performing Arts Incorporated	Towards costs of theatre safety curtains and ladders.	$8,055.50	$3,053.00 Tagged to Ladders
LG2013-128	Manukau Seniors Association Incorporated	Towards costs for the Indian musical arts and culture workshop, including a harmonium, tabla, naal (drums) and venue hire.	$2,656.00	$861.00 Tagged to Hall Hire and Tabla & Naal
LG2013-131	Otara Business Association	Towards costs for the Otara senior citizens Christmas dinner on 11 December 2019, including transport, dinner and gift packs. ‍	$8,000.00	$4,000.00
LG2013-132	South Auckland Chinese Senior Friendship Club Incorporated	Towards costs for the wellness programme for Chinese seniors, including refreshments, venue hire, food, petrol vouchers for performers, phone expenses, printing and stationary.	$2,550.00	$2,280.00 Note- petrol vouchers excluded.
LG2013-134	Auckland Indian Retailers Association	Towards costs for the “Multicultural Diwali Mela” event, including sound, performers fees, chairs, stage hire and advertisements.	$30,000.00	$20,000.00
LG2013-135	Papatoetoe Senior Citizens Club Incorporated	Towards the venue hire cost for the Papatoetoe senior citizens weekly gathering.	$4,200.00	$2200.00 Contribution to venue hire
LG2013-136	Papatoetoe Central Main Street Society Incorporated	Towards event costs for the “Papatoetoe Santa Parade”, including food, performers fees, advertising, security, traffic management, fire brigade services and prizes.	$35,000.00	$25,000.00 Tagged to event cost but excludes the Co-ordinator and unhealthy food.
LG2013-137	Papatoetoe Central Main Street Society Incorporated	Towards costs for the “Papatoetoe Senior Citizens Christmas Dinner on 18 December 2019”, including transport, dinner and gift packs. ‍	$8,000.00	$4,000.00
LG2013-140	Habitat for Humanity Greater Auckland Limited	Towards curtain laundering costs for the “Habitat Curtain Bank”.	$3,500.00	$3,500.00
LG2013-143	World Council of Sikh Affairs	Towards costs for the “Baisakhi Mela” event, including stage hire, marques, seating, competition prizes, entertainment, traditional games, traditional food, video recording and sound system.	$20,000.00	$6,000.00 Tagged to Gatka, traditional dance and singer and traditional food.
LG2013-144	Life Education Trust Counties Manukau	Towards a contribution to costs of the life education programme in schools, including educational resources, insurance, salary and a professional development workshop.	$20,000.00	$5,000.00
LG2013-145	Counties Manukau Sports Foundation	Towards costs for the “Hauora Hakinakina - Wellbeing through Sport” programme, venue, bin and toilet hire, trophies, prizes, refreshments, photography, coaches, Maori Warden donation, traffic management and St Johns ambulance.	$24,730.00	$8,700.00 Tagged to ‘Have a Go’ $2,500, Whanu sports $5,000, Skatepark $1,200.
LG2013-146	Pacific Fusion Fashion Show	Towards costs for the “Dressed in Confidence” wellness program as part of the “Pacific Fusion Fashion Show”, including vouchers and international guest speaker fees.	$10,000.00	$5,000.00 Tagged vouchers for the Pop-Up store.
LG2013-147	Pacific Island Law Student's Association	Towards venue hire costs for the Pacific Island Law Student's Association, “Annual Law Dinner 2019”.	$2,000.00	$2,000.00 Tagged to Venue Hire
LG2013-148	The Raukatauri Music Therapy Trust	Towards venue hire and transport costs for the “Music Therapy Satellite” programme in Otara.	$3,615.00	$2,206.00 Tagged to Venue Hire
LG2013-149	Faith City Trust Board	Towards costs for "Project Wy" including printing of booklets and mentoring costs from 1 November 2019 to 4 September 2020.	$6,500.00	$5,000.00 Tagged venue hire and workshops
LG2013-152	The Auckland Sikh Society Incorporated	Towards event costs of the 550th birthday of Guru Nanak Gurpurab, founder of the Sikh faith, including venue hire, advertising, food and facilitation.	$7,000.00	$5,500.00 Tagged to Venue Hire, Printing / publicity and food
LG2013-154	Otara Health Charitable Trust	Towards costs for the Otara Sports Awards 2019 event, including trophies, venue hire, judges panel donation, media production and advertising.	$30,000.00	$20,000.00
LG2013-155	Independent Living Charitable Trust	Towards costs for cooking classes for the elderly, including venue hire, food, utensils, administration and petrol vouchers.	$2,800.00	$2,000 Tagged to Venue Hire, food and utensils.
LG2013-157	Otara Health Charitable Trust	Towards costs for the “Otara Christmas in the Park 2019” event, including sausage sizzle, ‍children’s rides, security, stage, costume and theatre property hire, performance fees, administration, media, communications and also costs for a community hui.	$30,000.00	$20,000.00
LG2013-162	Otara Gambling and Alcohol Action Group Trust	Toward operations costs for the Otara Gambling and Alcohol Action Group, including online design, social media, alcohol free stencils and water-blasting, print design, flyers and volunteer support.	$8,000.00	$3,500.00 Tagged to Facebook, stencils, printing and flyers
LG2013-165	David Riley	Towards book publishing costs including shipping, and illustration fees.	$4,000.00	$4,000.00
Total			$322,916.32	$186,707.00

b) decline each application in Local Grants Round One 2019/2020, as outlined in Table Two:

Table Two: Ōtara-Papatoetoe Local Board Round One 2019/2020 applications

Application ID	Organisation	Requesting funding for	Amount requested	Declined
LG2013-106	Garden to Table Trust	Towards a contribution to salaries for “Garden to Table” staff.	$8,000.00	Lower priority in the Ōtara-Papatoetoe Local Board area
LG2013-111	Susie Tearapo Kite	Towards costs of the “Otara Kids Market” programme, including venue hire, feather flag advertising, vinyl signage, stationary and a sound system.	$880.00	Lower priority in the Ōtara-Papatoetoe Local Board area
LG2013-122	Asthma New Zealand Incorporated	Towards a contribution to the salary of mobile asthma nurse educators.	$5,000.00	Lower priority in the Ōtara-Papatoetoe Local Board area
LG2013-130	Otara Business Association	Towards costs for the "Otara Christmas in the Park 2019" event, including performers fees, kid’s entertainment, prizes and giveaways.	$20,000.00	Lower priority in the Ōtara-Papatoetoe Local Board area
LG2013-138	Otara Business Association	Towards costs for an Easter event including performers fees, kids’ entertainment, prizes and giveaways.	$7,000.00	Lower priority in the Ōtara-Papatoetoe Local Board area
LG2013-142	Papatoetoe Central Main Street Society Incorporated	Towards cost for an Easter event, including advertising, performers fees, children’s entertainment, prizes and giveaways.	$7,000.00	Lower priority in the Ōtara-Papatoetoe Local Board area
LG2013-151	Papatoetoe Central Main Street Society Incorporated	Towards the Chinese New Year 2020 event costs including entertainment, costume hire, advertising and traffic management.	$10,000.00	Lower priority in the Ōtara-Papatoetoe Local Board area
LG2013-159	Elementz Sports Group Incorporated	Towards team apparel for the “Elementreez” touch football coaching programme.	$5,634.00	Lower priority in the Ōtara-Papatoetoe Local Board area
LG2013-161	Youthline Auckland Charitable Trust	Towards training, managing and supervising costs for Youthline Auckland.	$5,000.00	Lower priority in the Ōtara-Papatoetoe Local Board area
LG2013-163	Papatoetoe Central Seniors Association Incorporated	Towards venue hire and travel costs, for the "Happy Community, Better Life" programme.	$2,000.00	Lower priority in the Ōtara-Papatoetoe Local Board area
Total			$70,514.00

c) agree to fund each application in Multi-Board Round One 2019/2020, as outlined in Table Three:

Table Three: Ōtara-Papatoetoe Multi-Board Round One 2019/2020 applications:

Application ID	Organisation	Requesting funding for	Amount requested	Amount Approved
MB1920-118	CNSST Foundation, formerly known as Chinese New Settlers Services Trust	Towards costs for the "A Brighter Future for You" cohesion project, including venue hire, tablet and teaching fees.	$6,000.00	$2,500.00
MB1920-178	Kokotala Limited	Towards financial literacy workshop costs, including venue hire, course material, information technology setup, an advertising banner, flyers and signage.	$3,333.33	$1,000.00
Total			$9,333.33	$3,500.00

d) decline each application in Multi-Board Round One 2019/2020, as outlined in Table Four:

Table Four: Ōtara-Papatoetoe Multi-Board Round One 2019/2020 applications:

Application ID	Organisation	Requesting funding for	Amount requested	Declined
MB1920-107	BTC Boxing Community Health and Wellbeing	Retrospective costs towards sports equipment and a refurbished boxing facility in Mangere.	$1,000.00	Retrospect -ive costs
MB1920-110	The Korean Society of Auckland Incorporated	Toward costs for the Korean Day annual event on 14^th March 2020.	$300.00	Lower priority in the Ōtara-Papatoetoe Local Board area
MB1920-115	Manukau Orchestral Society Incorporated	Towards wages for professional mentors and a soloist to rehearse and deliver a concert.	$1,300.00	Lower priority in the Ōtara-Papatoetoe Local Board area
MB1920-123	Connect the Dots	Towards costs for the "Make Moments" art workshop, including tutor fees, printing of postcards and art materials.	$2,887.58	Lower priority in the Ōtara-Papatoetoe Local Board area
MB1920-141	Royal New Zealand Foundation of The Blind Incorporated	Towards the purchase of digital talking books for the Blind Foundation library.	$1,900.00	Lower priority in the Ōtara-Papatoetoe Local Board area
MB1920-144	Epilepsy Association of New Zealand Incorporated	Towards educators’ salary, fuel and telecommunications costs to deliver epilepsy support services.	$7,000.00	Lower priority in the Ōtara-Papatoetoe Local Board area
MB1920-146	Roopa Aur Aap Charitable Trust	Towards the costs to provide family violence victim support, including rent, administration staff costs, counsellors and social worker salaries from 2 September 2019 to 28 August 2020.	$10,500.00	Lower priority in the Ōtara-Papatoetoe Local Board area
MB1920-151	New Zealand Nepal Society Incorporated	Towards costs for the Nepal Festival 2020 event, including audio visual hire, insurance, waste management, marketing, and travel.	$8,007.50	Lower priority in the Ōtara-Papatoetoe Local Board area
MB1920-152	Mika Haka Foundation Charitable Trust	Towards the costs of the "YES Creative Hub" from 10 October 2019 to 10 October 2020, specifically rent, public liability insurance, utilities, safety officer's salary and administration.	$9,794.00	Lower priority in the Ōtara-Papatoetoe Local Board area
MB1920-153	The Operating Theatre Trust	Towards 2,000 free show tickets and transport for children from low decile schools to attend the theatre production "Greedy Cat" by Joy Cowley.	$3,103.55	Lower priority in the Ōtara-Papatoetoe Local Board area
MB1920-155	YMCA North	Towards a contribution for costs for the “Counties Manukau Intermediate Sports Camps,” including catering, accommodation, YMCA staff, sports coaches, St Johns ambulance, medals, trophies and sports equipment.	$10,000.00	Lower priority in the Ōtara-Papatoetoe Local Board area
MB1920-161	The Parkinson's New Zealand Charitable Trust	Towards the salary of six Auckland Parkinson's community educators for the period of 1 October 2019 to 1 October 2020.	$2,000.00	Lower priority in the Ōtara-Papatoetoe Local Board area
MB1920-164	Counties Manukau Sports Foundation	Towards the catering, venue hire, event coordinator fee, decorations and printing costs to host the “2019 Counties Manukau Sporting Excellence Awards."	$3,000.00	Lower priority in the Ōtara-Papatoetoe Local Board area
MB1920-170	Environmental Education for Resource Sustainability Trust	Towards costs of the “Paper4trees” programme in schools and pre-schools, including native plants, courier fees, classroom bins, administration and office expenses.	$7,941.62	Lower priority in the Ōtara-Papatoetoe Local Board area
Total			$68,734.25

e) delegate the Community Empowerment Department Manager to make the decision on application LG2013-123 for The Community Builders NZ Trust.

Application ID	Organisation	Focus	Requesting funding for	Amount requested
LG2013-123	The Community Builders NZ Trust	Community	Towards costs for the "Christmas lights" event, including waste and traffic management, entertainment, a children bug ride and performer fees.	$21,941.50

f) refer the Application LG2013-129 to the Pursuit of Excellence Awards.

Application ID	Organisation	Focus	Requesting funding for	Amount requested
LG2013-129	Theresa Turua	Sport and recreation	Towards costs for the team sport tracksuits, raining t-shirts and hoods.	$3,344.00

CARRIED

Member Mary Gush abstained from voting on Application ID LG2013-157 Ōtara Health Charitable Trust and LG2013-130 Ōtara Business Association.

Planning the future of the Manukau Sports Bowl

Resolution number OP/2019/145

MOVED by Chairperson L Fuli, seconded by Member R Autagavaia:

That the Ōtara-Papatoetoe Local Board:

a) approve further investigation of the following short-list of sport and recreation services to be provided at the redeveloped Manukau Sports Bowl:

· Indoor court facility (including basketball, volleyball and table tennis)

· Cycle/walkways – loop track network

· 3x3 outdoor basketball courts

· Velodrome

· Tennis centre

· Athletics track

· Informal recreation space

· Destination play space

· Sports fields (potentially 24-hour use capability)

· Olympic pool

· Informal sportsfields to provide for beach volleyball, kilikiti, kabaddi, grid iron and touch rugby

· Tag Sports.

b) approve preparation of a programme of work to support master planning for the medium and long-term future of the Sports Bowl.

c) approve preparation of a plan to improve park safety and increase use and participation by the local community in the short-term without compromising future park development.

d) support staff investigating Manukau Sports Bowl funding opportunities through the Transform Manukau programme.

e) note that funding has not yet been identified for capital investment into the Manukau Sports Bowl.

CARRIED

Note: Item 24 was taken after item 21.

Otara-Papatoetoe Local Board Draft Urban Ngahere (Forest) Report

Resolution number OP/2019/146

MOVED by Chairperson L Fuli, seconded by Member M Gush:

That the Ōtara-Papatoetoe Local Board:

a) approve the Ōtara-Papatoetoe Urban Forest (Ngahere) Analysis Report (Attachment A).

b) delegate authority through the Chief Executive to the General Manager, Parks Sport and Recreation to make minor changes and amendments to the text and design of the Ōtara-Papatoetoe Local Board Urban Ngahere (Forest) Analysis Report that are required before public release.

c) send a letter to major public agencies, schools, key organisations and business associations in the local area to take leadership to work with the board to increase the local Ngahere (Forest) canopy cover and vegetation.

CARRIED

Informal local board workshop views on the draft findings of the Animal Management Bylaw 2015 review

Resolution number OP/2019/147

MOVED by Chairperson L Fuli, seconded by Member D Trenberth:

That the Ōtara-Papatoetoe Local Board:

a) receive this report on informal workshop summary views from local boards on the draft findings of the Animal Management Bylaw 2015 review.

b) generally support the Animal Management Bylaw 2015 review and would like to highlight the following points:

i) the definition of ‘Owner’ needs to be broadened to include animals that do not stay on an individual’s property but is still cared for (feeding / consistent interaction) by the individual.

ii) the definition of ‘Nuisance’ should be broad as to align with common law.

iii) companion animals and stock animals need to be defined separately.

iv) there should be a higher expectation of maintenance for animal owners in urban areas.

v) support a beehive register.

vi) support more controls on cats to decrease their harmful effect on the natural environment.

CARRIED

Referred from the Governing Body: Freedom Camping in Vehicles Bylaw

Resolution number OP/2019/148

MOVED by Chairperson L Fuli, seconded by Member R Autagavaia:

That the Ōtara-Papatoetoe Local Board:

a) note the resolution of the Governing Body with regards to the Freedom Camping in Vehicles Bylaw.

CARRIED

Temporary arrangements for urgent decisions and staff delegations during the election period

Resolution number OP/2019/149

MOVED by Chairperson L Fuli, seconded by Member M Gush:

That the Ōtara-Papatoetoe Local Board:

a) delegate to the chair and deputy chair the power to make, on behalf of the local board, urgent decisions that may be needed between the final local board business meeting and the commencement of the term of office of new local board members.

b) note that from the commencement of the term of office of new local board members until the inaugural meeting of the incoming local board, urgent decision-making will be undertaken by the Chief Executive under existing delegations.

c) approve that staff, as a temporary measure, can make business as usual decisions under their existing delegated authority without requiring compliance with the requirement in the current delegation protocols to consult with the nominated portfolio holder (or chair where there is no portfolio holder in place), from 22 October 2019, noting that staff will consult with the chair following the inaugural meeting until new arrangements are made at the first business meeting in the new term.

d) note that existing appointments by the local board to external bodies will cease at the election and new appointments will need to be made by the local board in the new term.

CARRIED

Local board resolution responses and information report

A copy of the feedback from the local board on Auckland Council’s input into the government’s consultation on product stewardship for priority products was tabled at the meeting.

A copy has been placed on the offical minutes and is available on the Auckland Council website as a minute attachment.

Member Apulu Reece Autagavaia declared an interest in item 29b) being a member of the District Licensing Committee and took no part in the discussion and abstained from voting.

Resolution number OP/2019/150

MOVED by Chairperson L Fuli, seconded by Member M Gush:

That the Ōtara-Papatoetoe Local Board:

a) note the Pursuit of Excellence Awards panel decisions made on 13 August 2019 below:

Applicant

Conference/event

Amount applied for

Amount

Approved

Mr Jagjit Singh Kathuria

Oceania Masters’ Athletics Championship 2019

$2,000.00

Total

$2,000.00

b) confirm its objection to an application for a new liquor off-licence at 159 Puhinui Road, Papatoetoe to trade as Puhinui Liquor Store and note the hearing scheduled for 24 September 2019.

c) endorse the feedback from the local board on Auckland Council’s input into the government’s consultation on product stewardship for priority products, tabled at the meeting.

CARRIED

Member Apulu Reece Autagavaia abstained from voting on item 29b).

Attachments

a 17 September 2019, Ōtara-Papatoetoe Local Board: Item 29 - Local board resolution responses and information report - Feedback on Auckland Council's input into the government's consultation on product stewardship for priority products.

Governance Forward Work Calendar

Resolution number OP/2019/151

MOVED by Chairperson L Fuli, seconded by Member D Trenberth:

That the Ōtara-Papatoetoe Local Board:

a) note the Governance Forward Work Calendar.

CARRIED

31	Ōtara-Papatoetoe Local Board Workshop Notes
	A copy of the workshop notes from 10 September 2019 was tabled at the meeting. A copy has been placed on the offical minutes and is available on the Auckland Council website as a minute attachment.
	Resolution number OP/2019/152 MOVED by Chairperson L Fuli, seconded by Member R Autagavaia: That the Ōtara-Papatoetoe Local Board: a) note the workshop notes from the workshops held on Tuesday 13 and 27 August and 3 September 2019 and the notes from 10 September 2019 tabled at the meeting. CARRIED
	Attachments a 17 September 2019, Ōtara-Papatoetoe Local Board: Item 31 - Otara-Papatoetoe Local Board Workshop Notes - Workshop Notes 10 September 2019

32 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

7.56pm The Chairperson thanked Members and Local Board Services staff, past and present, for their attendance and attention to business, wished everyone all the best and declared the meeting closed.

In accordance with Clause 8.1.4 of the Auckland Council Local Board Standing Orders, we hereby confirm the correctness of the minutes of the last meeting of the Ōtara-Papatoetoe Local Board, held on 17 September 2019 prior to the next Auckland Council election.

DATE:...................................................................

CHAIRPERSON:..................................................

CHIEF EXECUTIVE AND/OR NOMINEE:

……………..……………………………………………

Chairperson	Lotu Fuli
Members	Apulu Reece Autagavaia
	Dr Ashraf Choudhary, QSO, JP
	Mary Gush (from 5.03pm)
	Dawn Trenberth

Governance Director	Phil Wilson to 5.41pm