Agenda of Ōrākei Local Board

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the minutes of the Ōrākei Local Board meeting, held on Thursday, 15 August 2019, be confirmed as true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

6.1 Acknowledgements - Ōrākei Local Board Volunteer Awards

Te take mō te pūrongo

Purpose of the report

1. To present Libbrette Ellis and Lisa Fullford with their certificates from the Ōrākei Local Board Volunteer Awards which were held in June 2019.

Whakarāpopototanga matua

Executive summary

2. The Ōrākei Local Board Volunteer Awards are held every three years to recognise voluntary effort (often unnoticed) within the community, of national and regional significance, which benefits individuals and/or communities within the Orākei Local Board area.

3. Libbrette Ellis and Lisa Fullford who were nominated by Tim Bennett for their discrete, tireless and selfless community work in the local board area will be in attendance to receive their Volunteer Awards certificate. A copy of the nomination letter is attached (Attachment A).

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) acknowledge and thank Libbrette Ellis and Lisa Fullford for their outstanding contribution to the local community.

Attachments

a Ōrākei Local Board Volunteer Awards nomination letter............................. 405

6.2 Acknowledgements - Ōrākei Local Board ANZAC Speech Competition

Te take mō te pūrongo

Purpose of the report

1. To present Coco Lance, winner of the Ōrākei Local Board ANZAC speech competition with her trophy.

Whakarāpopototanga matua

Executive summary

2. The Ōrākei Local Board in its Arts, Community and Events Work Programme 2019/2020 allocated funding to deliver an inter-school speech competition for ANZAC Day.

3. Coco Lance will be in attendance to receive her trophy from the competition which was held in April 2019.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) acknowledge and congratulate Coco Lance, winner of the Ōrākei Local Board ANZAC speech competition.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Ōrākei Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum - Lynley Olsen - Ōrākei Basin and the Waiatarua Enhancement Plan

Te take mō te pūrongo

Purpose of the report

1. To deliver a presentation to the Board during the public forum segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2. Lynley Olsen will be in attendance to address the Board regarding the Ōrākei Basin and the Waiatarua Enhancement Plan.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) receive the presentation and thank Lynley Olsen for her attendance.

9.2 Public Forum - Roy Champtaloup - Cycleway night lights

Te take mō te pūrongo

Purpose of the report

1. To deliver a presentation to the Board during the public forum segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2. Roy Champtaloup will be in attendance to address the Board regarding the cycleway night lights.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) receive the presentation and thank Roy Champtaloup for his attendance.

9.3 Public Forum - Marcus Reynolds and David Frank - Tennis Auckland

Te take mō te pūrongo

Purpose of the report

1. To deliver a presentation to the Board during the public forum segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2. Marcus Reynolds, Chief Executive Officer and David Frank, General Manager Tennis and Facilities for Tennis Auckland will be in attendance to address the Board on proposed plans to improve Scarbro Tennis Centre, Merton Road, St Johns.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) receive the presentation and thank Marcus Reynolds and David Frank for their attendance.

Attachments

a Presentation - Tennis Auckland................................................................... 409

9.4 Public Forum - Maggie Mujica - Land owner application

Te take mō te pūrongo

Purpose of the report

1. To deliver a presentation to the Board during the public forum segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2. Maggie Mujica will be in attendance to address the meeting regarding a land owner application to place a new stormwater infrastructure from their property into a flow path at Churchill Park, Glendowie.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) receive the presentation and thank Maggie Mujica for her attendance.

9.5 Public Forum - David Blakely - Ellerslie Theatrical Society

Te take mō te pūrongo

Purpose of the report

1. To deliver a presentation to the Board during the public forum segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2. David Blakey will be in attendance to address the Board regarding the Ellerslie Theatrical Society’s grant application.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) receive the presentation and thank David Blakey for his attendance.

9.6 Public Forum - Anna Jackson, Barry Stewart and Charmaine Vaughan - Meadowbank and St Johns Residents Association

Te take mō te pūrongo

Purpose of the report

1. To deliver a presentation to the Board during the public forum segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2. Anna Jackson, Barry Stewart and Charmaine Vaughan on behalf of the Meadowbank and St Johns Residents Association will be in attendance to discuss the Association’s feedback on the Waiatarua Reserve Enhancement Plan.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) receive the presentation and thank Anna Jackson, Barry Stewart and Charmaine Vaughan for their attendance.

9.7 Public Forum - Scott Fickling and Donna Tamaariki - The Landing

Te take mō te pūrongo

Purpose of the report

1. To deliver a presentation to the Board during the public forum segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2. Scott Fickling and Donna Tamaariki will be in attendance to address the Board on The Landing.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) receive the presentation and thank Scott Fickling and Donna Tamaariki for their attendance.

9.8 Public Forum - Liam Bartlett and Stella Andrews - Youth Leadership Group

Te take mō te pūrongo

Purpose of the report

1. To deliver a presentation to the Board during the public forum segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2. Liam Bartlett and Stella Andrews will be in attendance to introduce the Ōrākei Youth Leadership group to the Board, acknowledge the Board for its support and present the group’s vision for Ōrākei youth.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) receive the presentation and thank Liam Bartlett and Stella Andrews for their attendance.

9.9 Public Forum - Karla Allies - Churchill Park Redevelopment

Te take mō te pūrongo

Purpose of the report

1. To deliver a presentation to the Board during the public forum segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2. Karla Allies, Ngāti Horowhenua, Ngāti Pāoa will be in attendance to address the Board on a concept that she has regarding Ngāti Pāoa artists being an integral part of the redevelopment of Churchill Park.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) receive the presentation and thank Karla Allies for her attendance.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Ōrākei Local Board

19 September 2019

Ōrākei Local Board Open Space Network Plan

File No.: CP2019/16324

Te take mō te pūrongo

Purpose of the report

1. To approve the Ōrākei Local Board Open Space Network Plan.

Whakarāpopototanga matua

Executive summary

2. The purpose of the plan is to set out actions to deliver a sustainable, quality open space network that can respond to and accommodate anticipated population growth.

3. The network plan will provide the community with access to a range of recreational, social, cultural and environmental experiences.

4. The open space network plan includes:

· the current state of the network and its challenges

· five key moves that provide the framework to deliver a sustainable quality open space network

· prioritised actions that will deliver the key moves.

5. There is no additional funding to implement projects in the open space network plan beyond renewal of existing assets and planned capital expenditure. The lack of funding to implement all identified actions could create a reputational risk. The local board can use the plan to advocate for increased funding as part of the Annual and Long-term Plan processes, or to help inform prioritisation of its locally driven initiative capital expenditure (LDI Capex) budgets.

6. Adoption of the open space network plan will assist local board decision-making and provide a framework for the development of open space over the next 10 years. It is anticipated that the delivery of specific projects will draw on a wide range of potential partners who can contribute advice, assistance, funding and support.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) approve the Ōrākei Local Board Open Space Network Plan (Attachment A).

b) delegate approval of any minor document amendments to the Ōrākei Local Board Open Space Network Plan to the Chairperson.

Horopaki

Context

7. An open space network plan has been prepared for the Ōrākei Local Board area.

8. This plan outlines the local board’s aspirations and priorities for the future development of local parks and open spaces over the next 10 years.

9. The plan responds to growth anticipated in the Ōrākei Local Board area, including changes in demographics and patterns of usage.

10. The goal is to provide a sustainable and high-quality parks and open space network.

11. Auckland Council’s Parks and Open Space Strategic Action Plan 2013 (POSSAP) sets out how parks and open spaces contribute to the outcomes of the Auckland Plan. It identifies local board open space network plans as one of the key tools to achieve this.

12. The plan is strategically aligned to three Auckland Plan focus areas:

Belonging and Participation - Focus area 1

Create safe opportunities for people to meet, connect, participate in and enjoy community and civic life.

Belonging and Participation - Focus area 7 Recognise the value of arts, culture, sport and recreation to quality of life.

Homes and Places - Focus area 5 Create urban places for the future.

13. It also aligns with four of the five outcomes in the 2017 Ōrākei Local Board Plan, which are

· Our local parks and open space area are valued and enjoyed

· Our residents are proud of their community facilities and public places

· People can move around our area easily and safely, and

· The natural environment is valued, protected and enhanced by our communities.

14. The network plan was prepared in consultation with the local board, partners and key stakeholders, including mana whenua, and is informed by Ōrākei Local Board parks research.

Tātaritanga me ngā tohutohu

Analysis and advice

15. The final document is presented in three parts:

Current state of the network

16. The main strengths of the existing open space network include:

· good provision in most areas and high satisfaction by park users

· a range of parks offering different experiences, including eight swimming beaches and 20 kilometres of coastal walks

· many reserves providing stormwater drainage functionality and opportunities for improved biodiversity

· prominent cultural and heritage features throughout the park network

· mostly good coastal access to beaches and the foreshore for recreation (apart from the steep coastal cliffs south-west of Achilles Point).

17. The main challenges relating to the existing open space network include:

· increased use through population growth with limited capacity to expand the network

· many of the northern beaches and foreshore parks also function as tourist destinations

· invasive plant and animal pests adversely affecting the quality of parks.

Key moves

18. Five key moves respond to the issues and opportunities identified through the current state analysis:

· protecting and enhancing the natural environment

· recognising our culture and heritage

· encouraging activation

· improving connectivity

· retaining and acquiring open space in response to growth.

19. These will help formulate actions to develop the area’s open space network and prioritise funding through the Annual and Long-term Plan processes.

20. They are linked to the key focus areas of ‘treasure, enjoy, connect and utilise’ identified in the POSSAP.

Prioritisation, decision-making and actions

21. The plan prioritises actions to improve the open space network.

22. Several principles provide direction for planning and implementing park development. The following list of principles assist in prioritising the actions:

· current provision – quality and quantity

· amount and timing of growth

· proximity of Ōrākei Local Board area to growth/spatial priority areas

· sequencing of proposed actions

· alternative options which deliver similar outcomes

· existing capital works programmes and contractual commitments

· planning and funding cycles

· project planning timeframes

· other influences such as land availability, large infrastructure projects, adjacent local board projects, environmental services and storm-water management.

23. Focus areas and actions have been prioritised according to the principles.

24. The following actions are recommended based on the analysis of the current state, input from mana whenua and the framework of key moves:

Current state	Mana whenua feedback	Key move	Focus areas and actions
• The natural environment has been highly modified. • Water quality remains poor in many areas. • Development has occurred right up to the coastal edge in many areas.	• Reinstate native vegetation. • Stop the use of glyphosates. • Improve storm water management. • Restoration of mauri and wairua.	Protecting and enhancing the natural environment.	Protecting and enhancing our network of parks and open spaces which embody many of the treasured aspects of our natural environment: • champion iwi and community-led environmental restoration projects • support specialist projects which restore biodiversity and the quality of waterways • coastal protection by way of soft engineering initiatives.
• There are many sites of significance to mana whenua and early Auckland. • Some sites require more care, improved awareness and appreciation by users.	• Protection of waahi tapu sites. • Place-naming. • Awareness of sites of significance. • Cultural narratives.	Recognising our culture and heritage.	Protecting and enhancing our network of parks and open spaces which embody many of the treasured aspects of our culture and heritage: • bi-cultural park naming • cultural and heritage trails which raise awareness of shared histories, events and landscapes.
• Walking, running and informal exercise are the most popular recreational activities. • Park experiences are limited in some areas.	• Provide recreational spaces aimed at the needs of Māori youth. • Create natural play spaces.	Encouraging activation.	Responding to the evolving recreational needs of communities: • prioritise improved drainage, seating, shade and path circulation networks • develop parks for improved landscape amenity and diversity of uses.
• There is a good spread of public access-ways connecting the existing street and park network. • The city to coast access is good but with potential for improvement.	• Create cultural narratives which are more than just signage and wayfinding.	Improving connectivity.	Developing walking, cycling and green corridor networks to connect and engage our communities: • Complete the coastal walkway network and Greenways Plan • improve street frontage, entrances and internal circulation of parks • advocate for optimum open space outcomes in new developments • cultural design.
• Population growth is placing pressure on the open space network. • Provision levels are reasonably good but with some gaps. • Some pocket parks are of poor-quality.	• Protect the network for future generations by prioritising conservation and ecological outcomes in response to growth.	Retaining and acquiring open space in response to growth.	Responding to urban intensification: • identify parks which can be developed to cater for increased and diverse usage • optimisation of poor-quality pocket parks are an opportunity to address provision gaps.

Current state

Mana whenua feedback

Key move

Focus areas and actions

• The natural environment has been highly modified.

• Water quality remains poor in many areas.

• Development has occurred right up to the coastal edge in many areas.

• Reinstate native vegetation.

• Stop the use of glyphosates.

• Improve storm water management.

• Restoration of mauri and wairua.

Protecting and enhancing the natural environment.

Protecting and enhancing our network of parks and open spaces which embody many of the treasured aspects of our natural environment:

• champion iwi and community-led environmental restoration projects

• support specialist projects which restore biodiversity and the quality of waterways

• coastal protection by way of soft engineering initiatives.

• There are many sites of significance to mana whenua and early Auckland.

• Some sites require more care, improved awareness and appreciation by users.

• Protection of waahi tapu sites.

• Place-naming.

• Awareness of sites of significance.

• Cultural narratives.

Recognising our culture and heritage.

Protecting and enhancing our network of parks and open spaces which embody many of the treasured aspects of our culture and heritage:

• bi-cultural park naming

• cultural and heritage trails which raise awareness of shared histories, events and landscapes.

• Walking, running and informal exercise are the most popular recreational activities.

• Park experiences are limited in some areas.

• Provide recreational spaces aimed at the needs of Māori youth.

• Create natural play spaces.

Encouraging activation.

Responding to the evolving recreational needs of communities:

• prioritise improved drainage, seating, shade and path circulation networks

• develop parks for improved landscape amenity and diversity of uses.

• There is a good spread of public access-ways connecting the existing street and park network.

• The city to coast access is good but with potential for improvement.

• Create cultural narratives which are more than just signage and wayfinding.

Improving connectivity.

Developing walking, cycling and green corridor networks to connect and engage our communities:

• Complete the coastal walkway network and Greenways Plan

• improve street frontage, entrances and internal circulation of parks

• advocate for optimum open space outcomes in new developments

• cultural design.

• Population growth is placing pressure on the open space network.

• Provision levels are reasonably good but with some gaps.

• Some pocket parks are of poor-quality.

• Protect the network for future generations by prioritising conservation and ecological outcomes in response to growth.

Retaining and acquiring open space in response to growth.

Responding to urban intensification:

• identify parks which can be developed to cater for increased and diverse usage

• optimisation of poor-quality pocket parks are an opportunity to address provision gaps.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

25. The plan has been developed in consultation with relevant council departments. Their views are reflected in this plan.

26. Customer and Community Services, Auckland Transport and Infrastructure and Environmental Services will implement the network plan.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27. Local communities will benefit from the actions in this plan. These include increased sport and recreation opportunities, leading to improved health and wellbeing.

28. Staff engaged the local board through a series of workshops. These meetings took place on:

· 21 February 2019 – to introduce the open space network plan

· 30 May 2019 – to discuss parks-user research and current state

· 11 July 2019 – to discuss key moves

· 22 August 2019 – to discuss the prioritised actions.

Tauākī whakaaweawe Māori

Māori impact statement

29. Māori identity and well-being is an important outcome in the Auckland Plan. The implementation of this network plan responds to and supports the following focus areas:

Māori identity and well-being - Focus Area 1

Meet the needs and support the aspirations of tamariki and their whanau.

Māori identity and well-being - Focus area 7

Reflect mana whenua mātauranga and Māori design principles throughout Auckland.

30. Quality parks and open spaces help to facilitate Māori participation in sport and recreation.

31. Staff engaged with mana whenua on 27 March 2019 and 26 June 2019 to seek their views in relation to the open space network in the Ōrākei Local Board area.

32. The key issues raised by iwi have informed the development of the key moves and actions outlined in the plan.

Ngā ritenga ā-pūtea

Financial implications

33. Development of the open space network plan is funded by Community and Social Policy.

34. No funding has been allocated for public consultation, as the open space network plan informs local board decision-making. There is no statutory requirement to involve the public.

35. No additional budget is provided for the implementation of the open space network plan.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

36. The lack of funding to implement the plan could create a reputational risk. However, the local board can use the network plan to advocate for increased funding as part of the Annual Plan and Long-term Plan processes.

Ngā koringa ā-muri

Next steps

37. The plan will be implemented over the next 10 years as budgets allow.

38. It is anticipated that the delivery of specific projects will draw on a wide range of potential partners who can contribute advice, assistance, funding and support.

Ngā tāpirihanga

Attachments

No.	Title	Page
a	Ōrākei Local Board Open Space Network Plan (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Richard Mann - Principal Policy Analyst

Authorisers

William Brydon - Principal Policy Analyst

Paul Marriott-Lloyd - Senior Policy Manager

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

19 September 2019

Adopt the Waiatarua Reserve Enhancement Plan

File No.: CP2019/16488

Te take mō te pūrongo

Purpose of the report

1. To seek adoption of the Waiatarua Reserve Enhancement Plan.

Whakarāpopototanga matua

Executive summary

2. The Waiatarua Reserve Enhancement Plan has been developed in partnership with six iwi groups and in consultation with key stakeholders, park users and local private property owners. Key stakeholders include the Waiatarua Reserve Protection Society volunteer group, the Men’s Shed community group, Meadowbank Residents’ Association and the adjacent Remuera Golf Course.

3. The feedback from 205 submissions during public consultation has helped shape the plan. The plan investigates the history, stormwater functions, water quality, ecology and recreational values of the reserve and identifies actions for minimal asset development and maximum ecological enhancement.

4. Collaboration between the Healthy Waters, Community Facilities and Parks, Sports and Recreation departments of Auckland Council is key to the successful implementation of this plan.

Ngā tūtohunga

Recommendation

That the Ōrākei Local Board:

a) adopt the Waiatarua Reserve Enhancement Plan.

Horopaki

Context

5. The Waiatarua Reserve Management Plan was written in 1984 when the reserve was used for grazing. In many respects it is out of date and in need of review. The Waiatarua Reserve Enhancement Plan descirbes current guiding principles for the development of the reserve.

6. The Parks, Sports and Recreation work programme for 2018/2019 contained a project called “Waiatarua Reserve: prepare an integrated plan.” The activity description was “Develop an integrated stormwater and park maintenance and development plan to ensure Waiatarua is well managed and sustainably developed.” The activity benefits were “Waiatarua is well maintained and the board have a plan which will guide changes to the park when developing future work programs.” The budget was $20,000.

7. A pre-plan questionnaire was sent to key stakeholders. Fourteen responses were received. These responses were used to form the draft plan. Earlier requests from the community included suggestions for a frisbee golf course, a dog agility course, a waterwheel and a future environmental education centre. These were also incorporated into the draft plan for consultation.,

8. On 26 September 2018 the Parks, Sports and Recreation South/Central Mana Whenua Forum was approached to identify iwi who would be interested in participating in the Waiatarua Reserve Enhancement Plan. The forum recommended contacting all iwi within the forum group. Six iwi responded and a mana whenua working group was formed (see paragraph 20).

9. A pre-plan presentation was made to the Meadowbank Residents’ Association on 29 May 2019.

10. Public consultation on the draft Waiatarua Reserve Enhancement Plan took place between 22 July and 12 August 2019. An online questionnaire was available on the Auckland Council ‘Have Your Say’ internet page. This was publicised via posters at all entrances to the reserve, by fliers delivered to all adjacent properties, through communication with all residents’ associations, business associations and stakeholder groups and was listed on the Ōrākei Local Board Facebook page. A two-hour, drop-in event took place at the Men’s Shed on 3 August 2019. 205 responses were received.

Tātaritanga me ngā tohutohu

Analysis and advice

11. The plan includes:

· site history and context

· stormwater function

· structural, water level and water quality analysis

· flora ecology, vegetation monitoring, pest plant control and biosecurity

· fauna ecology, bird monitoring and pest control

· existing park assets and footpath connections

· consultation summary

· key development principles

· actions for further investigation and analysis

· actions to develop recreational outcomes

· actions for collaboration with iwi, stakeholders, other council departments and members of the public.

12. 205 responses were received during public consultation. 77 per cent of respondents agreed that the level of development was about right. A summary of the consultation responses is included on pages 25-26 of the Waiatarua Reserve Enhancement Plan. Based on the comments that were received during public consultation the following changes were made:

· Add two additional key design principles:

1) “Value naturalness”. Keep the open space free from assets and developments. Contribute to the physical and mental health and wellbeing of park users through connection with the natural environment. This was a key theme that was mentioned in comments from respondents.

2) “Shared use for recreation”. Allow varied recreational activities providing they respect other users and do not compromise the natural values. There were a diverse range of user groups who all had an interest in continued and increased use of the reserve.

· Keep the frisbee golf course, dog agility course and nature trail. These three elements are positioned outside of the four main development areas. They should be sensitively designed to be rustic and blend into the natural landscape and rustic character of the park. The footprint should be reduced to avoid cluttering the reserve. They should be positioned away from the main perimeter path to reduce user conflicts. 60 per cent of respondents supported the frisbee golf course. 63 per cent of respondents supported the dog agility course. The nature trail was the third most popular asset development in the park.

· Keep location 13b (between the Abbotts Way car park and the dog pond) as the location for the dog agility course. The preference during public consultation was for the dog agility course to be positioned in area 13a (45 per cent of respondents), near the Grand Drive car park. This result was highly debated. Finally, 13b (preferred by 22 per cent of respondents) was chosen because it was more in keeping with the development principles to leave wide open spaces unobstructed and was closer to a high infrastructure intensity zone.

· Keep the actions to relocate bins to the entry and exit points of the reserve only and add an additional pathway connection to the café at the Remuera Golf Course. This was supported by 57 per percent of respondents.

· Consider two ways to incorporate additional toilet facilities in the reserve, either by extending the existing toilet when it is due for replacement or by incorporating it into the proposed environmental centre. Additional toilet facilities were supported by 58 per cent of respondents.

· Identify the small shed in the Abbotts Way car park for use by community groups. This use was supported by 47 per cent of respondents.

· Identify two all-weather circuits: the full perimeter path and a shorter circuit. This suggestion was received during the consultation.

· Remove northern proposed playground. Nature play will be incorporated into the nature trail instead. This was better aligned with the desire for less infrastructure and more open space.

· Redesign the playground layout to make full use of the existing fenced area. This will improve and extend the amenity area for people who prefer not to interact with dogs. The standard dog rules remain the same: dogs prohibited on any playground at all times and under control on a leash in the vicinity of any playground when in use. Several comments were made about providing more areas in the park that are free from dogs. This area is already fenced from the off-leash area and much of the area is not used to its full potential. Extending the playground footprint by incorporating nature play into the bush area allows for the standard dog rules to apply without requiring a review of the Dog Management Bylaw 2012.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

13. The Healthy Waters department of Auckland Council are responsible for maintaining the wetland at Waiatarua Reserve. The wetland was constructed in 2005 to improve catchment stormwater quality, increase sediment removal, maximise habitat values and maximise public recreation. This plan has assessed progress against these objectives and identified actions which will further build on these outcomes.

14. Representatives from the Healthy Waters department of Auckland Council have been involved in developing the content about the stormwater wetland. Healthy Waters and Parks, Sports and Recreation representatives attended a joint workshop with the Ōrākei Local Board on 4 July 2019. The business report and draft plan has been reviewed by Healthy Waters who are supportive of the outcomes in the action plan.

15. Community Facilities are responsible for many of the maintenance outcomes on the reserve and specifically those relating to pest plant and pest animal control. This plan identifies the opportunities and interest in integrated pest control between several council contractors, volunteers, the neighbouring Remuera Golf Club and adjacent private properties to achieve better ecological outcomes. Community Facilities are supportive of the outcomes in the action plan.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16. The Ōrākei Local Board Plan 2017 contains a key initiative to “Prepare or refresh at least two plans with our communities to increase the safety and enjoyment of local parks and reserves, such as Kupe South Reserve, Dingle Dell, Tahapa Reserve, Kepa Bush and Waiatarua Reserve.” This plan contributes to this initiative under the outcome of “Our local parks and open space areas are valued and enjoyed.”

17. The Ōrākei Local Board Plan 2017 contains another key initiative to “Continue to enhance waterways and wetland areas, such as Tāhuna Tōrea Nature Reserve, Ōrākei Basin and Waiatarua Reserve, and bush reserves such as Dingle Dell and Kepa Bush”. This plan contributes to this initiative under the outcome of “The natural environment is valued, protected and enhanced by our communities.”

18. The scope of the Waiatarua Reserve Enhancement Plan was agreed with the Ōrākei Local Board in a workshop on 2 July 2018.

19. The draft plan was reviewed by the Ōrākei Local Board on 2 May 2019.

20. A further workshop, with Parks, Sports and Recreation staff and Healthy Waters staff, took place on 4 July 2019, prior to public consultation.

21. A final workshop to review the changes made to the plan, following public consultation, took place on 5 September 2019.

Tauākī whakaaweawe Māori

Māori impact statement

22. Mana whenua have been an active partner in the development of this plan. Representatives from Ngāti Whanaunga, Ngai Tai Ki Tāmaki Tribal Trust, Te Ākitai Waiohua Waka Taua, Te Patukirikiri Iwi Incorporated and Ngāti Maru formed a mana whenua working group to contribute to the plan. The working group took part in a site visit/meeting and one further meeting to review the draft plan prior to public consultation. The group also reviewed the updated plan following public consultation. Representatives from Ngāti Whātua Ōrākei contributed independently to the plan.

23. The outcomes of the plan embody the protection, restoration and enhancement of the natural environment and environmental health. These are key Te Aranga design principles.

Ngā ritenga ā-pūtea

Financial implications

24. The Ōrākei Local Board work programme for 2019/2020 contains two projects for Waiatarua Reserve that will contribute to implementing this plan.

25. “Waiatarua Reserve - phase three (ecological restoration and pest management)” is managed by the Biosecurity team and implemented by Community Facilities. It is anticipated that this park will receive increased funding through the natural environment targeted rate. The level of funding is still being negotiated.

26. The “Ecological Volunteers and Environmental Programme” is an on-going annual programme which supports community and volunteer ecological and environmental initiatives across the local board area. In Waiatarua Reserve this programme supports the annual winter planting led by the Waiatarua Reserve Protection Society. The budget is $60,000 to be shared across the whole of the Ōrākei Local Board area.

27. No other actions in the plan are currently funded.

28. The following items are new assets or services. They will require funding from the Ōrākei Local Board through future Locally Drive Initiative (LDI) capex and opex budgets:

· Any wetland structural, sediment and water quality monitoring which is beyond routine maintenance and consent requirements

· A wetland planting and restoration plan to complement the terrestrial planting and restoration plan

· The frisbee golf course

· The dog agility area

· New footpath connections

· The nature trail

· The development of the Environmental Centre and water wheel

· Waiatarua Reserve - phase three ecological restoration and pest management (if natural environment targeted rate funding cannot be secured).

29. When the following assets are due for renewal, LDI capex top-up funding is recommended to improve the level of service:

· Upgrade the existing lookout platforms

· Redesign and upgrade the playground area, skate half pipe and basketball court

· Relocate and improve bins, seats and picnic tables.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

30. Waiatarua Reserve is jointly maintained by the Community Facilities and Healthy Waters departments of Auckland Council. The outcomes of this plan require a higher and different level of services than that which is included in the current baseline maintenance contracts and consent requirements. The risk is that contracts are not agile enough or sufficiently well-funded to respond to these outcomes.

31. A coordinated approach between departments, contractors and interested parties to combined maintenance outcomes will be critical. This will ensure that efforts are complementary and targeted most efficiently. Local board advocacy to prioritising implementation of the Waiatarua Reserve Enhancement Plan amid many competing demands will help this plan succeed.

Ngā koringa ā-muri

Next steps

32. Identify funding to implement the actions in the Waiatarua Reserve Enhancement Plan in the 2020/2021 and future annual work programmes.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Waiatarua Reserve Enhancement Plan (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Hayley Dauben - Parks & Places Specialist

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

19 September 2019

Adoption of the Ōrākei Local Board Natural Environment Enhancement Plan

File No.: CP2019/16606

Te take mō te pūrongo

Purpose of the report

1. To adopt the Ōrākei Local Board Natural Environment Enhancement Plan.

Whakarāpopototanga matua

Executive summary

2. This report presents the Ōrākei Local Board Natural Environment Enhancement Plan to the Ōrākei Local Board for its adoption (see Attachment A).

3. The Ōrākei Local Board identified in its 2017 local board plan that it is strongly committed to ensuring that the natural environment is valued, protected and enhanced by its communities.

4. To give effect to this aspiration, the local board allocated $10,000 towards the development of an Ōrākei Local Board Natural Environment Enhancement Plan as part of its 2018/2019 local environment work programme on 21 June 2018 (resolution OR/2018/109). The plan was intended to inform strategic management and investment in environmental initiatives in the local board area.

5. Staff engaged 4Sight Consulting to develop the Ōrākei Local Board Natural Environment Enhancement Plan, and draft versions of the plan were presented to the local board for feedback at workshops on 13 June 2019 and 25 July 2019.

6. The final plan (Attachment A) includes:

· an inventory of all environmental enhancement projects and programmes currently underway or intended to be undertaken over the next three years within the Ōrākei Local Board area

· maps of the local board area showing an overview of all environmental initiatives identified as part of this plan.

7. The plan includes high-level recommendations informed by an assessment and gap analysis of existing environmental initiatives. Recommendations are intended to guide future local board investment in environmental enhancement initiatives in order to enhance biodiversity outcomes in the local board area.

Ngā tūtohunga

Recommendations

That the Ōrākei Local Board:

a) adopt the Ōrākei Local Board Natural Environment Enhancement Plan (Attachment A).

b) delegate authority to the Chairperson to approve any final minor changes to the Ōrākei Local Board Natural Environment Enhancement Plan.

Horopaki

Context

8. In June 2018 the Ōrākei Local Board approved the 2018/2019 Ōrākei local environment work programme (resolution OR/2018/109), which included $10,000 to fund the development of an environmental enhancement plan to:

· provide a reference of all the environmental enhancement projects currently being delivered by Auckland Council and community groups on private and public land

· serve as a one-stop-shop of all the environmental enhancement projects and programmes planned over the next three years

· guide the local board’s investment in environmental projects over the next three years

· achieve the local board plan outcome “the natural environment is valued, protected and enhanced by our communities”.

Developing the Ōrākei Local Board Natural Environment Enhancement Plan

9. Environmental Services staff engaged 4Sight Consulting to undertake a stocktake of existing environmental enhancement initiatives across the Ōrākei Local Board area. This stocktake was intended to inform opportunities for biodiversity and conservation outcomes within the local board area and links with the wider Auckland region.

10. The following steps were undertaken in addition to this stocktake:

· an internal workshop with Auckland Council staff from departments that are working on environmental initiatives within the Ōrākei Local Board area, including Environmental Services, Healthy Waters, Parks, Sports and Recreation, Engineering and Technical Services and the Research and Evaluation Unit to understand their projects and aspirations for the area

· the development of an inventory spreadsheet, geodatabase and maps of environmental initiatives in the local board area, outlining key goals, future plans, resources, capabilities and contacts

· a gap analysis on a geographical, initiative type and outcome level

· the development of high-level recommendations informed by the gap analysis.

11. At its workshops on 13 June 2019 and 25 July 2019, the local board requested further information be included in the draft plan, as well as some minor editorial changes. These changes have been incorporated into the attached version of the plan, and included the addition of:

· community groups not previously identified

· a reference to the local board-funded grant programme to fund planting of native trees

· a reference to the Enviroschools programme

· further information on pest animals, kauri dieback and myrtle rust (see section two)

· case studies of key environmental initiatives (see section three)

· updated front cover photo

· a layer added to the maps to show Significant Ecological Areas

· a key for the maps explaining initiative numbering

· a booklet to accompany the plan to highlight key relevant information from the plan for the community. This will be produced through the local board communications team with assistance from Environmental Services staff at no additional cost to the board.

12. At the workshop on 25 July 2019, the local board also requested the inclusion of solely marine-focused initiatives (for example initiatives undertaken in Ōkahu Bay). Staff and 4Sight Consulting acknowledge the value of including marine initiatives in the plan, however this was not within the original scope of the project and would require additional local board investment above that approved though the board’s 2018/2019 local environment work programme. This could be scoped and discussed during the process of drafting the board’s 2020/2021 work programme.

Tātaritanga me ngā tohutohu

Analysis and advice

Findings of the Ōrākei Local Board Natural Environment Enhancement Plan

13. A total of 67 current and planned environmental initiatives across the local board area were identified through the development of the plan. These initiatives cover a wide range of ecosystems, predominantly involving public recreation reserves, schools, parks and open spaces. Coastal cliffs, walkways and private backyards are also represented in the initiatives assessed.

14. High-level recommendations are provided in the plan to enable the local board to prioritise new initiatives and funding to foster biodiversity outcomes and environmental enhancement in the local board area. These are based on an assessment of existing environmental initiatives across the local board area, and a gap analysis outlined in section six of the plan.

15. Recommendations made in the plan include:

· the creation and enhancement of ecological corridors, which is a priority focus to ensure that individual initiatives are spatially connected, as well as fostering connection across community groups. A work programme to build ecological corridors is currently being implemented as part of the natural environment targeted rate expanding community action workstream.

· the establishment of an Ōrākei-wide forum for community groups

· a focus on insect species in future biodiversity planning and environmental education

· the preparation of a backyard restoration plan suitable for the local board area to encourage initiatives on private land

· planting indigenous species on both public and private land, with a particular focus on indigenous food species

· the establishment of a trap library for community members to borrow predator control tools and to learn how to use them

· allocating local board funding towards school programmes as a key component of environmental education

· allocating funding towards public signage in restoration areas to foster environmental education

· the implementation of any ecological enhancement opportunities which may be identified as a result of the Watercourse Assessment Report programme which is currently being developed by Auckland Council’s Healthy Waters department.

Options for the Ōrākei Local Board’s consideration

16. The Ōrākei Local Board has the following options to consider in regards to the attached plan:

Table 1. Analysis of options for the Ōrākei Local Board Natural Environment Enhancement Plan against key criteria

Criteria	Option A – adopt the Ōrākei Local Board Natural Environment Enhancement Plan and its recommendations (recommended option)	Option B – do not adopt the Ōrākei Local Board Natural Environment Enhancement Plan and its recommendations
Overview of projects and programmes	The local board has a ‘one-stop-shop’ of all the environmental enhancement projects and programmes planned over the next three years as a reference to inform environmental decision-making	Local gaps and priorities identified in the plan are not addressed through funding or support from the local board, and existing initiatives may be overlooked in environmental decision-making
Identification of gaps and priorities	New and existing initiatives are supported and funded through identification of local gaps and priorities	Opportunities for the community to identify enhancement priorities may be able to identify gaps and priorities (for example through contestable environmental-related grants), but this will be done on an ad-hoc basis
Regional context	Recommendations from the plan can be considered in the context of Auckland Council’s regional work programmes in order to achieve specific outcomes in the Ōrākei Local Board area	Other Auckland Council regional work programmes may be able to target these gaps, albeit without the specific local recommendations from the plan
Strategic decision making	Decisions on what projects to advocate for or support are undertaken according to a planned strategy, ensuring the best environmental outcomes are achieved	Decisions on what projects to advocate for or support are done in a more ad-hoc manner, which may not always provide the best environmental return on investment

17. Based on the options analysis above, staff recommend that the board adopt the Ōrākei Local Board Natural Environment Enhancement Plan (option A).

18. This will allow the plan to inform the strategic investment and prioritisation of environmental initiatives in Ōrākei. This option will also assist the board in delivering its commitment to ensuring that the natural environment is valued, protected and enhanced by its communities.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. The recommendations included in the plan are proposed to support Auckland Council’s environmental plans and strategies including the Indigenous Biodiversity Strategy, Regional Pest Management Strategy, Wai Ora Healthy Waterways Programme and Weed Management Policy.

20. An internal workshop was held with Auckland Council staff from departments that are working on environmental initiatives within the Ōrākei Local Board area, including Environmental Services, Healthy Waters, Parks, Sports and Recreation, Engineering and Technical Services and the Research and Evaluation Unit to understand their projects and aspirations for the area.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21. The Ōrākei Local Board indicated its support of environmental enhancement and biodiversity in the local board plan 2017, outcome four: “The natural environment is valued, protected and enhanced by our communities”.

22. As part of the development of the plan, staff have attended workshops to obtain feedback from the local board (13 June 2019 and 25 July 2019). This feedback is outlined earlier in this report, and has been incorporated into the plan where possible.

23. At the workshop on 25 July 2019, the local board also requested the inclusion of marine-focused initiatives. As this was not within the original scope of the project, it would require further local board investment above that approved though the board’s 2018/2019 local environment work programme. This could be scoped and discussed during the process of drafting the board’s 2020/2021 work programme.

24. The implementation of the plan recommendations will contribute to enhanced biodiversity and natural environment outcomes in the local board area.

Tauākī whakaaweawe Māori

Māori impact statement

25. While there has not been direct consultation with mana whenua in the creation of the plan as an overview of environmental initiatives, the development and support of any projects undertaken as a result of this plan will recognise and involve mana whenua in their role as kaitiaki of Auckland’s natural environment.

26. Key mana whenua initiatives highlighted in the plan include:

· Ngāti Whātua Ōrākei restoration initiatives such as restoration of the Whenua Rangatira at Ōkahu Bay and the Pourewa Creek Recreation Reserve. The initiatives currently undertaken here include weed control, predator control, restoration planting, and a native plant nursery which incorporates the organic, ethical and sustainability values of Ngāti Whātua Ōrākei. An identified increase in the tree supply from the nursery has important implications for environmental restoration at this site and across the Ōrākei area, as well as regionally.

· The Ōkahu Bay Ecological Restoration Plan has been developed in order to implement the Whenua Rangatira Reserves Management Plan and the Ngāti Whātua Ōrākei Heritage and Resource Management Kaupapa, Strategy and Policy 2010‐2011.

Ngā ritenga ā-pūtea

Financial implications

27. In June 2018 the Ōrākei Local Board approved the 2018/2019 Ōrākei Local Environment Work Programme (OR/2018/109) which included $10,000 to fund the development of the plan. This budget has been spent.

28. The recommendations included in the plan will require further funding, which can be sought through multiple sources. This may include the Ōrākei Local Board’s locally driven initiatives funding, funding from the natural environment and water quality targeted rates as well as existing regional funding from Auckland Council’s Environmental Services and Healthy Waters departments. Funding from these regional sources will be decided based on available funds and strategic alignment with their intended outcomes.

29. The gap analysis within the plan will inform the allocation of Ōrākei Local Board Community Environmental Enhancement Fund in the 2019/2020 financial year. The allocation of this fund will promote the plan recommendations by providing support to the community to undertake environmental enhancement initiatives.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

30. There are several potential risks in relation to the Ōrākei Local Board Natural Environment Enhancement Plan:

Table 2. Risks arising from the Ōrākei Local Board Natural Environment Enhancement Plan and proposed mitigations

Risk	Mitigation	Probability of risk after mitigation measures
The plan is not used to inform the local board’s investment in environmental initiatives	If the local board adopts the plan (option A), the plan will inform draft projects for the local board’s future environmental work programmes. This will ensure that there is opportunity for locally driven initiative funding to be allocated towards supporting these environmental initiatives.	Low: the local board have indicated a high-level of support for natural environment initiatives in its current 2019/2020 work programme, as well as through the Ōrākei Local Board Plan.
Lack of funding to establish and support environmental initiatives	Potential funding support additional to local board funding may be available from other sources such as the natural environment targeted rate and water quality targeted rate to fund initiatives which complement local board-funded projects.	Low: Some funding has already been allocated to projects which contribute to supporting environmental initiatives, for example, a work programme to build ecological corridors is currently being implemented as part of the natural environment targeted rate expanding community action workstream.
Lack of community support and engagement to establish and support environmental initiatives	A booklet to accompany the plan will be produced through the local board communications team with assistance from Environmental Services staff which will highlight key relevant information from the plan for the community. This will make the plan initiatives and recommendations more easily accessible to the public. The local board grants programme (including a newly established Ōrākei Community Environmental Enhancement Fund in 2019/2020) will provide funding and incentives to reduce barriers and increase the benefits of community involvement.	Low: the community is already actively engaged in environmental enhancement across much of the local board area, as shown in the stocktake of existing environmental initiatives.

31. There is also a risk around the upcoming 2019 local government elections, as there could be a change in direction arising from the incoming local board. Staff will mitigate this risk by ensuring that the plan recommendations are discussed at a workshop with the local board in the new term as part of the development of its 2020/2021 local environment work programme.

Ngā koringa ā-muri

Next steps

32. Following the local board’s endorsement of the Ōrākei Local Board Natural Environment Enhancement Plan, staff will continue to support the existing environmental initiatives across the Ōrākei Local Board area.

33. The gap analysis and recommendations within the plan will inform the allocation of the Ōrākei Local Board Community Environmental Enhancement Fund in the 2019/2020 financial year. They will also inform draft projects for the local board’s consideration as part of the development of its 2020/2021 local environment work programme. The development of the 2020/2021 work programme will commence following the 2019 local government elections.

34. The gap analysis and recommendations in the plan will also inform Environmental Services and Healthy Waters departments’ work in the Ōrākei Local Board area.

35. A booklet to accompany the plan will be developed to highlight key information for the community around current and planned environmental initiatives in the local board area. This booklet will be produced through the local board communications team with assistance from Environmental Services staff.

Ngā tāpirihanga

Attachments

No.	Title	Page
a	Ōrākei Local Board Natural Environment Enhancement Plan (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Callum Templeton - Biodiversity Advisor

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

19 September 2019

Kauri Dieback Disease - local park track migration in the Ōrākei Local Board area

File No.: CP2019/16854

Te take mō te pūrongo

Purpose of the report

1. To seek approval for the proposed mitigation work on tracks in local parks to protect healthy kauri and prevent kauri dieback spread within the Ōrākei Local Board area.

Whakarāpopototanga matua

Executive summary

2. There are 307 local parks throughout the Auckland region that contain kauri. Protection of healthy kauri is the primary objective of the council’s kauri dieback management approach, as is preventing the spread of kauri dieback through, among other things, the isolation of any diseased specimens.

3. To protect healthy kauri and reduce the impact of kauri dieback disease, staff have analysed all local parks and reserves in the Auckland region and developed recommended mitigation measures for each park.

4. An interim report was presented to the Ōrākei Local Board on 21 March 2019 (OR/2019/31). This report obtained the local board’s endorsement of the proposed high-level kauri protection measures prior to the development of a detailed programme of works.

5. This report focuses on the specific programme of works for each park, including the associated costs and timeframes.

6. There are currently 47 local parks across Auckland subject to partial or full track closures. These closures were implemented between April and July 2019, as a temporary measure while mitigation options were developed. Temporary closures will continue until the mitigation works have been completed and tracks have been upgraded to be kauri-safe.

7. Eight local parks in the Ōrākei Local Board area were initially assessed and prioritised. Six of these were deemed to be low risk as they are not easily accessible and/or had no formed tracks. Detailed investigation was carried out in Dingle Dell Reserve and Waiatarua Reserve to determine the appropriate mitigation measures (Attachment A).

8. A workshop was held with the Ōrākei Local Board on 24 July 2019 to discuss the proposed detailed mitigation programme.

9. Recommended mitigation measures include re-alignment or re-routing of tracks, installation of new track surface, steps, boardwalks and installation of hygiene stations. Where appropriate, indefinite track closure is also considered as a mitigation option. Public education and engagement are always a part the proposed mitigation measures.

10. Mitigation measures proposed for Dingle Dell Reserve and Waiatarua Reserve are detailed in Attachment A. Location maps are provided in Attachment B.

11. Further detailed design and procurement is planned for September and October. The identified mitigation works are planned to be undertaken from November 2019 to March 2020, subject to any required consents and other approvals.

12. Track mitigation works will be carried out in accordance with the kauri-safe standards and specifications provided by the Ministry for Primary Industries (MPI) for Kauri Dieback Management.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) approve the following proposed mitigation work programme to protect healthy kauri and reduce the impact of kauri dieback disease in the Ōrākei Local Board area (set out in Attachment A), to be funded by the Natural Environment Targeted Rate.

Park

Recommendation

Cost Estimate

(physical works only)

Dingle Dell Reserve

Indefinite closure of a small section of track at D-Cas there is an alternative route, and around node F to provide kauri with a root path.

Mitigate sections of track within Kauri Hygiene Areas to a kauri-safe standard with a geocell stabilization product with a bark and / or aggregate mix and box steps.

$36,000

Waiatarua Reserve

Track A-B - buffer planting, mulching and fencing to restrict access to the tree and protect the root zone

Track C-D increase aggregate path level and install drainage to control hydrology on the kauri side of the track and provide a kauri-safe standard

$20,000

b) note that budget allocation for all projects in the Kauri dieback mitigation work programme are best current estimates, and amendments may be required to the Kauri dieback mitigation work programme to accommodate final costs as the year progresses.

c) request that proposed mitigation work programme as detailed in Attachment A (Proposed Kauri Dieback Mitigation Work Programme) is incorporated into the 2019 - 2022 Community Facilities Work Programme.

d) delegate to the chairperson authority to approve minor amendments to the Kauri Dieback Mitigation Work Programme for the Ōrākei Local Board area.

Horopaki

Context

13. There are 307 local parks throughout the Auckland region that contain kauri. The funding available from the natural environment targeted rate will not be able to provide for the protection of all kauri in the region.

14. To manage investment across the region, a risk-based prioritisation approach has been applied. Local parks have been analysed in terms of kauri ecosystem value, recreational value and kauri health status, noting that the council’s primary objective is the protection of healthy kauri.

15. This report outlines the proposed mitigation works for parks that have been prioritised, including the associated implementation costs and estimated timeframes.

16. An interim report (Resolution number OR/2019/31) regarding proposed kauri dieback mitigation in local parks was presented to the Ōrākei Local Board on 21 March 2019 and it was resolved as follows:

That the Ōrākei Local Board:

a) endorse the following high-level kauri protection measures for local parks and reserves and request staff to:

i) undertake detailed investigations to determine appropriate mitigation measures (such as signage, enforcement, track upgrades, track realignment, track re-routing, or other physical works) and support temporary closure if mitigation works are necessary, to protect symptom free high value kauri ecosystems in the Category A park Waiatarua Reserve.

ii) undertake detailed investigations to determine appropriate mitigation measures (such as signage, enforcement, possible road closures, track upgrades, track re-alignment, track re-routing, or other physical works) and support temporary closure if mitigation works are necessary, to prevent potentially infected kauri ecosystems in the Category A park Dingle Dell Reserve from becoming a source of infection.

iii) discourage direct public access through barrier planting and signage and the installation of hygiene station(s) in the Category C park St Johns Bush.

b) note that the remaining Category C parks are considered to be low value kauri ecosystems with low value recreational use, thus making them a lower priority for mitigation investment at this stage, these parks are:

· Ohinerau/Mt Hobson

· Ōrākei Domain B

· Waiata Reserve.

c) note that the management of Ohinerau/Mt Hobson is under the direction of the TūpunaMaunga Authority.

d) note that a detailed kauri dieback mitigation programme with costs and timelines will be developed. The kauri dieback budget is dedicated to protecting kauri and preventing the spread of kauri dieback disease, through the provision of new assets or upgrading of existing assets. Natural environment targeted rate budget cannot be used for the renewal of tracks in kauri forest, unless it is specifically allocated to protecting kauri.

Tātaritanga me ngā tohutohu

Analysis and advice

17. The interim report provided to the Ōrākei Local Board on 21 March 2019 (OR/2019/31) included the results of the prioritisation of local parks and sought endorsement of the recommended high-level kauri protection actions prior to the development of the detailed programmed of works.

18. There are currently 47 local parks across Auckland subject to partial of full track closures. These closures were implemented between April and July 2019, as a temporary measure while mitigation options were developed.

19. Eight local parks in Ōrākei were initially assessed and prioritised. Six of these were deemed to be low risk as they are not easily accessible and/or had no formed tracks. Detailed investigation was carried out in Dingle Dell Reserve and Waiatarua Reserve to determine the appropriate mitigation measures (Attachment A).

20. Each track was assessed and prioritised on the following basis:

· the value of the kauri ecosystem, which was classified as high, medium or low. A kauri ecosystem value was assigned by council ecologists based on the work undertaken by Singers et al (2017): Indigenous terrestrial and wetland ecosystems of Auckland

· the health status of the kauri, which was noted as infected, possibly infected or symptom free. This information was sourced from the council’s active surveillance programme, which includes soil sampling

· the recreational value of the park, which was identified as high, medium or low. The analysis considered key recreational activities such as recreational trails, active transport, visitor destinations, volunteer activity and sports and recreation use, whether there were alternative tracks available and potential future growth. Reviews of reserve management plans (if applicable) and any other relevant strategic documents were undertaken.

21. The priority for natural environment targeted rate funding is on formal tracks with high value kauri areas and high recreational use. Mitigation of unformed or informal tracks is generally not a high priority. Those tracks are normally recommended for indefinite closure.

22. Consultation has been undertaken with the local board, key park stakeholders and mana whenua.

23. The kauri dieback disease mitigation programme below identifies some of the key milestones. Timeframes are estimates only, and are subject to resourcing, weather conditions (for construction) and the actual scope of the works that are required to be undertaken.

24. The mitigation options for Dingle Dell Reserve and Waiatarua Reserve in Ōrākei are described in detail in Attachment A. Location maps are provided in Attachment B.

25. The recommended mitigation works are summarised as follows:

a. Dingle Dell Reserve: Indefinite closure of a small section of loop track at D-C and around node F. Mitigate tracks within Kauri Hygiene Areas to kauri-safe standards. The estimated cost is $36,000. The estimated timeframe for completion of the works is March 2020, subject to contractor availability and weather conditions.

b. Waiatarua Reserve: Protect the root zone of the kauri with buffer planting, mulching and fencing on track A-B and increase aggregate path level and install drainage at track C-D. The estimated cost is $20,000. The estimated timeframe for completion of the works is December 2019, subject to contractor availability and weather conditions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. The recommendations in this report have been developed through collaboration between the council’s Environmental Services department, Parks, Sports and Recreation department and Community Facilities department.

27. Representatives from these key departments are working as part of a dedicated and ongoing project team, to ensure that all aspects of the kauri dieback mitigation programme are undertaken in an integrated manner.

28. Auckland Council Biosecurity specialists and kauri dieback team members have visited all parks in the Auckland regions that have kauri in close proximity to tracks to assess possible mitigation options.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

29. On 21 March 2019, an interim report was presented to the Ōrākei Local Board where multiple high-level kauri protection measures for local parks and reserves were endorsed.

30. Closing tracks in parks or reserves will have an impact on recreational activities available in the local board area. These impacts were taken into consideration when determining suitable kauri dieback mitigation measures.

31. A workshop was held on 1 August 2019 with the Ōrākei Local Board to discuss the proposed detailed mitigation programme.

32. Key stakeholder groups that use the tracks have been informed regarding the proposed mitigation works and will continue to be kept informed on the timing for the planned track works.

Tauākī whakaaweawe Māori

Māori impact statement

33. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents: the Auckland Plan, the 2015-2025 Long-term Plan, the Unitary Plan and local board plans.

34. Tāmaki Makaurau Mana Whenua Kaitiaki Kaimahi representatives have stressed the importance of the kauri species and expressed a desire to work more closely with the council and the Department of Conservation. Staff will work with mana whenua on the approach to kauri dieback on a site by site basis, where appropriate.

35. Mana Whenua were invited to the initial scoping of the reserves however did not attend. A workshop with mana whenua was held on 28 August 2019 where the proposed mitigation works were discussed. Mitigation works to protect kauri were supported.

Ngā ritenga ā-pūtea

Financial implications

36. In May 2018, the Governing Body approved a natural environment targeted rate to support environmental initiatives, including addressing kauri dieback. The rate will raise $311 million over the duration of the Long-term Plan 2018-2028 (resolution GB/2018/91).

37. The natural environment targeted rate provides funding for kauri dieback control, including new infrastructure such as track upgrades to kauri-safe standard.

38. Where track works are already programmed in the renewals budget, additional works required to protect kauri, such as removing muddy sections of track where kauri are at risk, will be funded by the natural environment targeted rate.

39. Due to the required new standards and hygiene operating procedures the costs for building tracks to kauri-safe standard are expected to be higher than previous track projects.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

40. The main risk is the spread of kauri dieback disease, where tracks are located within three times the drip line radius of kauri.

41. Closing tracks in parks and reserves, whether temporary (until upgrade works are completed) or indefinitely (where upgrade works are not recommended), will have an impact on the recreational activities available in the local board area. This may result in additional recreational pressure on other parks and reserves.

42. To mitigate this risk, information will be provided to the public about alternative recreational activities. As part of the kauri dieback community engagement and education programme, the public is provided with information about the reasons for the track closures, the objectives of the kauri dieback mitigation programme and hygiene around kauri.

43. There is also a risk of non-compliance, where mitigation measures are disregarded by the public, particularly with respect to track closures (where tracks continue to be used despite closure notices) and hygiene stations (where hygiene stations are not used, or not used correctly).

44. Risk mitigation includes the provision of appropriate information and effective implementation of track closures, including signage and physical barriers.

45. In undertaking the mitigation works, strict adherence to the standards and hygiene operating requirements will be required and enforced to reduce the risk of the spread of kauri dieback disease by contractors, volunteers and council staff.

Ngā koringa ā-muri

Next steps

46. Following the local board’s decision on the recommendations provided in this report, further design, consenting (if required) and procurement will be undertaken. Contractors will then be engaged to undertake park/track mitigation works in late 2019 and/or early 2020.

47. A priority system will be in place to determine the order of works, considering the impact on the community, volume of track users, alternative routes and safety.

48. The local board and the local community will be kept updated and informed on the timing for the planned works.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Proposed mitigation works for local parks in Ōrākei	41
b ⇩	Location maps	45

Ngā kaihaina

Signatories

Author

Leigh Radovan - Work Programme Lead

Authorisers

Rod Sheridan - General Manager Community Facilities

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

19 September 2019

Ōrākei Local and Multiboard Grants Round One 2019/2020 grant allocations

File No.: CP2019/16388

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline applications received for Ōrākei Local Grants Round One 2019/2020, including multiboard grant applications.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received in Ōrākei Local Grants Round One 2019/2020 (see Attachment B) and Multiboard Grants Round One 2019/2020 (see Attachment C).

3. The Ōrākei Local Board adopted the Ōrākei Grants Programme 2019/2020 on 18 April 2019 (see Attachment A). The document sets application guidelines for contestable community grants submitted to the local board.

4. The Ōrākei Local Board has set a total community grants budget of $219,000.00 for the 2019/2020 financial year.

5. Thirty-seven applications were received for Local Grants Round One 2019/2020, including ten multiboard applications, requesting a total of $230,147.40.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) agree to fund, part-fund or decline each application received in 2019/2020 Ōrākei Local Grants Round One, listed in Table One.

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG2012-102	Somervell Memorial Presbyterian Church	Arts and culture	Towards the projector hire and labour costs to host an exhibition as part of Art Week.	$7,000.00	Eligible
LG2012-130	Ellerslie Theatrical Society Incorporated	Arts and culture	Towards the purchase and installation of three light emitting diode luminaires.	$10,000.00	Eligible
LG2012-137	Selwyn Community Arts Theatre under the umbrella of Selwyn Community Education	Arts and culture	Towards the costs of the training and materials for a technical lighting course.	$3,000.00	Eligible
LG2012-103	Starblock Limited	Community	Towards the costs of creating a photographic essay project of Ōrākei, which includes editing costs, photography and petrol reimbursement.	$10,000.00	Eligible
LG2012-105	St Heliers and Community Support Trust	Community	Towards costs of sun hats, rash shirts and uniforms for the children and staff.	$7,121.50	Eligible
LG2012-121	Youthline Auckland Charitable Trust	Community	Towards the triage support and supervision staff wages.	$3,000.00	Eligible
LG2012-122	NZ2020 Stamp Exhibition Incorporated	Community	Towards the venue hire of Ellerslie Event Centre for a stamp exhibition.	$10,000.00	Eligible
LG2012-129	Smiley Campaign	Community	Towards the costs of filming, labour and office rent to deliver various videography projects for the community.	$10,000.00	Eligible
LG2012-132	Business Camp Proprietary Limited	Community	Towards the overall costs for a three-day youth business and entrepreneurship seminar, including marketing, venue hire, project management, workbooks, staff costs and catering.	$10,000.00	Eligible
LG2012-133	Dance Therapy NZ	Community	Towards programme facilitation, supervision for the art therapist administration and equipment for the 'Arts 4 Us' workshops.	$3,000.00	Eligible
LG2012-136	Sheena Capistrano-Panlilio	Community	Towards the venue hire, signage costs, supplies, administration and advertising for a recycling sale.	$3,000.00	Eligible
LG2012-138	Remuera Business Association Incorporated	Community	Towards the purchase and installation of a closed- circuit television street cameras and software across the Remuera Village Town Centre.	$10,000.00	Eligible
LG2012-101	FutureDreamsSwimming Limited	Events	Towards the purchase of a propellor guard, outboard motor, tank and fuel line for the 'Kohi Summer Swim Series.'	$3,500.00	Eligible
LG2012-113	Christian City Church Auckland	Events	Towards the overall logistic costs of a community Christmas event.	$10,000.00	Eligible
LG2012-125	Remuera Business Association Incorporated	Events	Towards the entertainment, sound and videography costs to deliver a Halloween event.	$3,000.00	Eligible
LG2012-126	Remuera Business Association Incorporated	Events	Towards decorations, materials and labour costs for a Christmas event.	$5,000.00	Eligible
LG2012-108	The Remuera Railway Station Preservation Trust	Historic Heritage	Towards the costs of website design and development, brochure printing, domain and email hosting.	$7,310.10	Eligible
LG2012-116	The Community of St Luke	Historic Heritage	Towards a contribution towards the organ resounding project.	$10,000.00	Eligible
LG2012-107	Bayside Westhaven Little League	Sport and recreation	Towards the purchase of six portable shelters to be used at Crossfields Reserve.	$4,500.00	Eligible
LG2012-109	Ōrākei Tennis Club Incorporated	Sport and recreation	Towards the costs of renovating the women’s bathroom and changing room facility.	$10,000.00	Eligible
LG2012-119	St Heliers Glendowie Scout Group under the umbrella of The Scout Association of New Zealand	Sport and recreation	Towards the event fees for 25 youth scouts to attend a jamboree in Hamilton.	$6,000.00	Eligible
LG2012-120	Auckland Basketball Services Limited	Sport and recreation	Towards the venue hire at 'ASB Stadium' from 1 October 2019 to 5 July 2020	$10,000.00	Eligible
LG2012-123	City Surf Series Limited	Sport and recreation	Towards the coaching fees, water safety, St Johns fees and event shirts for a stand-up paddle board series.	$10,000.00	Eligible
LG2012-124	Training Ship Achilles Unit Branch under the umbrella of Sea Cadet Association of New Zealand	Sport and recreation	Towards the purchase of a safety boat trailer.	$4,165.00	Eligible
LG2012-131	Auckland City SUP Club Incorporated	Sport and recreation	Towards the venue hire, trainer fees, marketing, course materials and administration costs to deliver stand up paddle safety courses.	$4,810.00	Eligible
LG2012-134	Beached AZ Events Limited	Sport and recreation	Towards the grandstand hire and live streaming costs for the 'Auckland Super Slam' finals.	$10,000.00	Eligible
LG2012-135	College Rifles Rugby Union Football and Sports Club Incorporated	Sport and recreation	Towards maintenance costs for two artificial turf playing fields.	$9,879.00	Eligible
Total				$194,285.60

b) agree to fund, part-fund or decline each application received in 2019/2020 Multiboard Grants Round One, listed in Table Two.

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
MB1920-153	The Operating Theatre Trust	Arts and culture	Towards 2,000 free show tickets and free transport for children to attend the theatre production "Greedy Cat."	$3,103.55	Eligible
MB1920-117	CNSST Foundation	Community	Towards venue hire costs and the purchase of one tablet for a cultural learning programme.	$3,199.20	Eligible
MB1920-126	Age Concern Auckland Incorporated	Community	Towards the overall costs to deliver the "Empowering Communities Programme" across Central and West Auckland.	$10,000.00	Eligible
MB1920-141	Royal New Zealand Foundation Of The Blind Incorporated	Community	Towards the purchase of digital talking books for the Blind Foundation library.	$3,200.00	Eligible
MB1920-152	Mika Haka Foundation Charitable Trust	Community	Towards the costs of running the "YES Creative Hub," specifically studio and office rent, insurance, utilities, safety officer's salary and administration.	$4,897.00	Eligible
MB1920-162	Children's Autism Foundation	Community	Towards workshop facilitation fees, mileage costs, project coordination administration and printing to deliver the 'In It Together" workshop series.	$1,500.00	Eligible
MB1920-170	Environmental Education for Resource Sustainability Trust	Environment	Towards the purchase of native plants, the purchase of classroom bins and the courier fees for delivering the classroom bins.	$5,812.05	Eligible
MB1920-110	The Korean Society of Auckland Incorporated	Events	Towards the annual event costs for the 2020 "Korean Day" event.	$400.00	Eligible
MB1920-159	United North Piha Lifeguard Service Incorporated	Sport and recreation	Towards the costs of structural engineering, detailed design, project management and consent fees for the 'Lifeguard Facility Replacement Project.'	$1,750.00	Eligible
MB1920-167	Auckland Indian Sports Club Incorporated	Sport and recreation	Towards the annual hockey turf hire fees at Avondale College from 1 September 2019 to 31 August 2020.	$2,000.00	Eligible
Total				$35,861.80

Horopaki

Context

6. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

8. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

9. The Ōrākei Local Board adopted its grants programme for 2019/2020 on 18 April 2019 and will operate two quick response, including tree protection grants, and two local grants rounds for this financial year.

10. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

11. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

12. Based on the main focus of an application, a subject matter expert from the relevant department, will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

13. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

14. Local boards are responsible for the decision-making and allocation of local board community grants. The Ōrākei Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

15. The local board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

16. A summary of each application received through Ōrākei Local Grants Round One 2019/2020 (see Attachment B) and Multiboard Grants Round One 2019/2020 (see Attachment C) is provided.

Tauākī whakaaweawe Māori

Māori impact statement

17. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

18. Six applicants applying to Ōrākei Local Grants Round One and four applicants applying to Multiboard Grants Round One indicated that their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

19. The allocation of grants to community groups is within the adopted 2018-2028 Long-Term Plan and 2019/2020 local board agreement.

20. The Ōrākei Local Board has set a total community grants budget of $219,000.00 for the 2019/2020 financial year.

21. Thirty-seven applications were received for Local Grants Round One 2019/2020, including ten multiboard applications, requesting a total of $230,147.40.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

22. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

23. Following the Ōrākei Local Board allocation of funding for Local Grants Round One and Multiboard Grants Round One, Commercial and Finance staff will notify the applicants of the local board’s decision and facilitate payment of the grant.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Ōrākei Local Board Grants Programme 2019/2020 (Under Separate Cover)
b ⇨	Ōrākei Local Grants Round One 2019/2020 Grant Applications (Under Separate Cover)
c ⇨	Ōrākei Multiboard Grants Round One 2019/2020 Grant Applications (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Makenzie Hirz - Senior Community Grants Advisor

Authorisers

Marion Davies - Grants and Incentives Manager

Shane King - Head of Service Support

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

19 September 2019

Lease of parts of Tahapa Reserve and Tahapa Reserve East for the construction of section two of the Glen Innes to Tāmaki Drive shared path

File No.: CP2019/16479

Te take mō te pūrongo

Purpose of the report

1. To seek approval to grant a lease to the New Zealand Transport Agency (NZTA) for temporary occupation of parts of Tahapa Reserve East and Tahapa Reserve for the construction of section two of the Glen Innes to Tāmaki Drive shared path.

Whakarāpopototanga matua

Executive summary

2. Section two of the Glen Innes to Tāmaki Drive Shared Path requires NZTA to temporarily occupy parts of Tahapa Reserve and Tahapa Reserve East during the construction phase as a public work.

3. The project is expected to start in approximately February 2020 and to take approximately two years. This report recommends that the Ōrākei Local Board approve a lease to NZTA for the temporary occupation of the reserves for this period.

4. Council staff have been consulted throughout the project’s planning and design stages and are supportive of the proposal. Input has been provided to ensure that the effects the occupation period have on the reserve are as minimal as possible.

5. The Ōrākei Local Board has been supportive of the Glen Innes to Tāmaki Drive shared path project, which is referred to in the Ōrākei Local Board Plan 2017.

6. Mana whenua have also been engaged with extensively and have provided input to the project over its various stages.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) approve a lease to New Zealand Transport Agency for temporary occupation of part of Lot 169 DP 39067, Lot 170 DP 41498 and Lot 1 DP 198737 at Tahapa Reserve East and Tahapa Reserve for a public work on the following terms and conditions:

i) the area being approximately 19,3445m2 as shown on Attachment A;

ii) that it be used as a laydown area for the construction of section two of the Glen Innes to Tāmaki Drive Shared Path; and

iii) that the term be for two years from the construction start date.

Horopaki

Context

7. The Glen Innes to Tāmaki Drive Shared Path (Te Ara Ki Uta Ki Tai) is a joint project between Auckland Transport and the New Zealand Transport Authority (NZTA) that will deliver a 7 kilometre-long path, connecting Auckland’s eastern suburbs to the city centre. NZTA will be managing the construction of the entire project, with Auckland Transport managing the design phase.

8. The path will complete a missing link in Auckland’s cycle network and connect with cycle routes to Point England, the shared path along Tāmaki Drive and the Tāmaki Drive Cycle Route.

9. Section two of the shared path project requires NZTA to temporarily occupy an area of approximately 19,344m2 of council-owned land during the construction phase as indicated on Attachment A.

10. The land required by NZTA is located on parts of both Tahapa Reserve East and Tahapa Reserve. The land known as Tahapa Reserve is described as Lot 169 DP 39067 and the land known as Tahapa Reserve East is described as Lot 170 DP 41498. Both Lots 169 and 170 are currently held by the Crown through DOC as unclassified recreation reserves, subject to the provisions of the Reserves Act 1977, and vested in the Auckland Council, in trust, for recreation purposes.

11. The long, thin parcel of land stretching between Lots 169 and 170 and lying between both those parcels and the railway is described as Lot 1 DP 198737. Lot 1 is currently held in fee simple by the Auckland Council as an unclassified reserve for general purposes and subject to the provisions of the Reserves Act.

12. The construction period for this section of the shared path is anticipated to be approximately two years, commencing in approximately February of 2020. As such, this report recommends land owner approval is granted for temporary occupation of the land and that a lease be granted to NZTA for this period.

Tātaritanga me ngā tohutohu

Analysis and advice

13. The land required by NZTA is within the confirmed designation area for the shared path’s construction and enabling works. The confirmed designation effectively protects land subject to the designation for the purpose and land use required. However, NZTA must secure formal landowner approval for any temporary occupation.

14. The occupation of Tahapa Reserve and Tahapa Reserve East is essential for the project’s construction and to complete the overall path network. Auckland Transport has worked closely with the council staff to ensure that the effects of the occupation are as minimal as possible. Considerations towards users of the reserves have been put forward and included in the proposal and construction methodology, including maintaining public access to the reserve during construction, potential staging of the works and dog-proof safety fencing of the construction site.

15. All works and activity undertaken on the land will be subject to compliance with the designation and consent conditions, along with any conditions imposed by way of land owner approval. On completion of the works, NZTA will be required to remove any improvements, plant and equipment that NZTA or its contractors installed or used; and to reinstate the land not occupied by the new shared path and planting to its prior state before commencement of the occupation. These requirements will be included in the request for tender.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16. The council’s Parks and Places specialist for the area has been consulted on the project throughout the design phase and has provided input and support towards the current proposal; including advice on the planting plans, design of the path and the occupation of the reserves during construction.

17. Council’s operational management and maintenance unit has also been consulted and has raised no issues with the proposal. A new service level agreement is currently being negotiated between council and Auckland Transport to set out the maintenance responsibilities for assets such as shared paths and associated planting.

18. There are some tree removals and associated replanting required as part of the work. Council’s senior arboriculture specialist has reviewed the tree protection management plan and planting plans and is supportive of the proposal.

19. A project archaeologist has undertaken an archaeological assessment and Auckland Transport will be submitting a Heritage Authority Application to ensure that all work is done in accordance with best practice. Mana whenua have been involved and kept informed of this process to date.

20. Council’s closed landfill team have been engaged by the project team. Once the design and associated works methodology have been confirmed they will seek asset owner approval to conduct the works. No works will take place until this approval is granted and any conditions will be included in the request for tender.

21. Given this is a joint project between Auckland Transport and NZTA, Auckland Transport have managed the design of the project and upon completion will take ownership of the shared path facility and will be responsible for its operation and ongoing maintenance.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22. The Ōrākei Local Board has been supportive of the project to date and have been consistently engaged with by Auckland Transport throughout the project history. The Glen Innes to Tāmaki Drive Shared Path is referred to in the Ōrākei Local Board Plan 2017, in particular under Outcome 3: People can move around our area easily and safely.

23. Opportunities provided by the shared path and recognised by the local board plan include better community connectivity, enabling more people to walk or cycle to and from the CBD and enjoy the waterfront’s recreational experiences, reduction of peak-hour congestion and provision of better access to recreation areas.

24. During construction a large portion of the Tahapa Reserve and Tahapa Reserve East will unavailable to the public. However, access to the park will be maintained and the appropriate measures will be taken to ensure public safety at all times. This will include dog proof fencing to ensure that the public can still use areas of both reserves for dog walking.

Tauākī whakaaweawe Māori

Māori impact statement

25. Throughout the project Auckland Transport has engaged with:

· Ngāti Tamaoho;

· Ngāti Whātua Ōrākei;

· Ngai Tai ki Tāmaki;

· Te Ākitai Waiohua;

· Ngāti Paoa;

· Ngāti Maru;

· Ngāti Whanaunga;

· Ngāti Te Ata Waiohua; and

· Te Patukirikiri.

26. Mana whenua have provided cultural, environmental and design advice into the project as well as reviewing technical assessments carried out for the project.

Ngā ritenga ā-pūtea

Financial implications

27. Auckland Transport staff will be meeting with the Auckland Transport Board on 22 October 2019 for confirmation to proceed through next project gateway to physical works delivery.

28. The recommendations in this report do not give rise to any major financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29. There are no significant risks to council associated with the proposed decision in this report. Any significant project risks will be managed and addressed by NZTA through the relevant consenting and construction processes.

30. If the recommendations in this report are not approved there are significant risks associated to the timely delivery of the overall shared path network which relies on the use and occupation of both reserves to deliver the overall path network.

Ngā koringa ā-muri

Next steps

31. A lease for temporary occupation of the reserve land will be prepared and/or approved by council’s solicitors on the terms set out in the recommendations.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A - occupation area of Tahapa Reserves	63

Ngā kaihaina

Signatories

Author

Devin Grant-Miles - Land Use Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

19 September 2019

Land owner approval to construct stormwater infrastructure within Churchill Park

File No.: CP2019/16412

Te take mō te pūrongo

Purpose of the report

1. To seek land owner approval from the Ōrākei Local Board for an application to construct stormwater infrastructure within Churchill Park to service a development at 340 Riddell Road, Glendowie.

Whakarāpopototanga matua

Executive summary

2. The applicants, Alf and Maggie Mujica, are seeking land owner approval to construct stormwater infrastructure within Churchill Park in Glendowie to service a development at 340 Riddell Road, Glendowie. The new infrastructure includes a stormwater pipe and outfall.

3. The effects on Churchill Park from the proposal will be minor. The stormwater pipe is entirely subsurface and the proposed outfall is not easily visible from the walking path. The applicant has included stormwater retention tanks on their property to manage the rate of stormwater discharging from their site.

4. The only alternative to the proposal is to pump stormwater to the roadside. This approach is not supported by specialists as it goes against the stormwater code of practice and may have a detrimental effect on Churchill Park by increasing surface water on the park.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) approve the land owner application from Alf and Maggie Mujica to construct stormwater infrastructure within Churchill Park to service a development at 340 Riddell Road, Glendowie.

Horopaki

Context

5. The applicants, Alf and Maggie Mujica, are seeking land owner approval to construct stormwater infrastructure within Churchill Park in Glendowie to service a development at 340 Riddell Road, Glendowie.

6. The stormwater infrastructure is associated with a two lot subdivision and build at 340 Riddell Road where the site’s stormwater will be captured in detention tanks then discharged in the park to match pre-development stormwater flows. The applicant has also applied for land use and subdivision resource consents for the development. The resource consents are currently on hold.

7. The applicant is proposing to horizontally drill the stormwater pipe approximately 50 metres from their site to a new outfall into an existing stream within Churchill Park from. The outfall will have rip rap rock to reduce scour and be conditioned to be visually sympathetic with the environment with planting.

8. An excavator will be required to construct the outfall and will require access through the reserve. A works area around the outfall will be safety fenced off for a 2-3 week period. Track mats will be used for any machinery or vehicles required in the park. Any disturbed area will be reinstated to original or better condition.

9. The works are proposed outside of any tree driplines. Any works or machinery needing to go within the dripline of park trees would require further approval from the senior arboriculture specialist in the form of a tree asset owner approval.

Tātaritanga me ngā tohutohu

Analysis and advice

10. As there is no public stormwater reticulation available in close proximity to the subject site there are limited options for connecting to the stormwater system. The applicant is proposing stormwater detention decanting tanks to minimise the effects on the downstream environment. There are two options available for servicing stormwater from the development, to construct stormwater infrastructure within Churchill Park (Option 1) or to pump the stormwater to Riddell Road (Option 2). Option 2 does not require land owner approval.

Option 1 – stormwater pipe and outfall within Churchill Park

11. The initial proposal was for a new manhole in the park and an outfall upstream of the footpath. The proposal was redesigned, after receiving feedback from specialists and correspondence with the development engineer assigned to the resource consent. The proposed manhole is now within the applicant’s property and the outfall is downstream of the footpath.

12. The revised proposal will have less impact on the park than what was originally proposed. There will be no scouring as water is not discharging onto the park surface. The applicant is proposing a riprap design at the outfall for energy dissipation and has included stormwater retention within their property to manage the stormwater discharge to pre-development levels.

Specialist input

13. The development engineer (DE) has been providing input in to the resource consent and has supported the proposal as it is the most practical option. The DE has confirmed that as the pipe depth is below 600mm and is suitable for this area there will not be loading issues on to the pipe via mowers or cattle. Detailed design will be assessed at engineering plan approval stage. The healthy waters specialist has also reviewed the proposal and has no objections.

14. The parks and places specialist (P&P) initially had concerns about the pipe depth in an area with cattle and potential erosion of the path from an outfall upstream of the path. P&P recommended the outfall be placed downstream of the path as it would have less of a visual effect. P&P was also not supportive of a new manhole in the park. P&P however is now supportive of the final proposal given input from council’s DE and changes to the manhole location to be located on private property. P&P also advised that long-term the proposed area of works will be fenced and revegetated by volunteers once the fencing is funded.

15. The senior maintenance delivery coordinator (MDC) also shared concerns about the pipe depth in an area with cattle and is supportive of the final proposal following the DE’s advice regarding the pipe depth being deep enough to prevent damage from cattle.

16. The senior arboriculture specialist has reviewed the works and was supportive as the works will not affect park trees as they are outside any tree dripline.

17. The parks planner has also reviewed the proposal and had no objection.

18. The manager of council farm business, who manages the grazing license, has also reviewed the proposal and had no objections to the proposal, commenting that cattle can be managed during construction and remediation of the area to minimise any potential issues.

Planning context

19. The works area within Churchill Park is legally described as Part Lot 10 DP 15709 and is held in fee simple by Auckland Council subject to the Reserves Act 1977 as a classified recreation reserve. Churchill Park is zoned as ‘Informal Recreation’ under the Auckland Unitary Plan. Informal recreation zoned land is characterised by having few buildings and structures so it is unlikely that the stormwater pipe will limit the council’s ability to redevelop the reserve in the future.

20. The ‘Churchill Park Management Plan’ was developed by the Auckland City Council in 1996. The management plan guides the council with policies and objectives for the park so that Churchill Park is managed as a ‘countryside in the city’ landscape, with open pasture on the upper slopes and areas of woodland and bush on the lower slopes.

21. The works area is within the ‘upland pasture zone’ area of the park close to the main entrance. The ‘upland pasture zone’ is characterized by having a rural character. It is considered that the proposal will not interfere with the relevant policies and objectives of the plan as the park will still function as a ‘countryside in the city landscape’.

Alternative option – pumped discharge to Riddell Road

22. The only other alternative to the proposal available to the applicant is to pump stormwater from the detention tanks up to Riddell Road. This approach is not supported by the DE as it goes against the advice of the stormwater code of practice. The code of practice states that all stormwater modifications or extensions should be designed as gravity systems.

23. Pumping stormwater is considered to be impractical as:

· there is a lack of resilience in comparison to a gravity system (i.e. prone to breaking down);

· there is a large waste of energy in comparison to a gravity system;

· there is a large increase in operational costs in comparison to a gravity system;

· pumps required for stormwater are very large (relative to wastewater pumps), and require large holding tanks to store the water from heavy rain events;

· at most, a pumped system can only be designed for a 10-year level of service and there will still be discharges into the reserve as the developer will need to provide an overland land flow path for large rain events;

· the pumped solution would have to remain a private asset.

24. Pumping stormwater to Riddell Road will still have a negative effect on Churchill Park as the stormwater would contribute to the same network. The pumped stormwater would enter a catchpit outside 338 Riddell Road, then flow through a stormwater pipe where it discharges into the park above the footpath and then flow approximately 70 metres through the park to the same stream. This would increase the level of surface water within the park which may cause the soil to become muddy from stock movements.

Proposed conditions

25. Conditions that will be placed on any land owner approval issued will include, but not be limited to:

· pre and post construction site meeting with MDC;

· works restricted to drier months;

· no works in the dripline of park trees without prior approval;

· erosion and sediment controls;

· health and safety fencing and signage;

· accidental discovery protocols;

· track matting to protect the park surface when machinery or vehicles access the park;

· machinery required and associated materials for the works to be stored on the applicant’s site at the end of each working day;

· reinstatement of any damage to the park;

· planting around the outfall to reduce visual impact.

Recommendation

26. Although the proposal requires installation of subsurface infrastructure within the park it is considered to have less impact and the effects are limited to the initial construction phase while pumping will have ongoing discharges across the park surface.

27. Given the above, the applicant’s proposal is considered to be acceptable to the Community Facilities Department.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

28. The DE has indicated that the stormwater pipe should be vested to the Healthy Waters Department who would then become responsible for any maintenance of the pipe within the reserve.

29. If the proposal is declined by the board, the applicant would have to pump stormwater to the kerbside, with approval from Auckland Transport being required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

30. When contacted for feedback on the proposal, the board indicated that it did not support the park being used for infrastructure to service a private development.

31. This proposal aligns with the Ōrākei Local Board plan outcome 1 “Our local parks and open space areas are valued and enjoyed”, as the proposal will not change the amenity of Churchill Park. The proposed stormwater pipe is completely underground and the proposed outfall will not be visible from any public pathway. As the pipe is to be drilled at a sufficient depth, it will not interfere with any plans to extend the track network within Churchill Park.

Tauākī whakaaweawe Māori

Māori impact statement

32. Staff do not consider consultation with iwi is required as the proposal will not adversely affect iwi more than any other person or group. The proposal will not increase the rate of water entering the stream or change the water quality.

Ngā ritenga ā-pūtea

Financial implications

33. There are no known financial implications to the board from this proposal. The applicant will be responsible for remediating any damage to the park surface involved with constructing the pipe and outfall. Ongoing maintenance of the pipe and outfall will become the responsibility of the Healthy Waters Department who have its own operational budget.

34. If Healthy Waters decides that the infrastructure is to remain private, formal easement over the reserve will be required. Preparation and execution of the easement document will be at the applicant’s cost.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

Risk	Mitigation	Risk rating
Option 1 – approval of stormwater infrastructure within Churchill Park
Construction damage to the reserve may temporarily result in parts of the reserve being unable to be used by public or for grazing animals.	Pre and post start meetings with MDC. Track mats used for any machinery or vehicles required in the park. Remediation conditions in the approval letter.	Low
Option 2 – decline and applicant to discharge stormwater via pumping to roadside
Without the pipe, increased overland flow of surface water may cause erosion, scouring and bogginess in the park which may result in Healthy Waters having to undertake further remedial work within the park.	There is no mitigation available as the discharge would be uncontrolled through the reserve.	Low
The applicant has indicated that they may apply for engineering approval under sections 480 and 181 of the Local Government Act and have the application reviewed by the Regulatory Committee at a hearing. There is a reputational risk to the Ōrākei Local Board if the committee compel the pipe to be constructed in council land. Legal services have noted that there is no case law of this happening previously.	A decision to decline an engineering solution which is supported by specialist staff should be of defensible quality in the event of any review by the applicant.	Moderate

Ngā koringa ā-muri

Next steps

35. If the Ōrākei Local Board approves this application, land advisory services will advise the applicant to complete the proposed works with conditions. The applicant will be able to continue the resource consent process.

36. If the Ōrākei Local Board declines this application, land advisory services will inform the applicant in writing of the decision. The applicant will be required to find another way of disposing of stormwater from the development.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Engineering plan	71
b ⇩	Aerial images and site photos	73

Ngā kaihaina

Signatories

Author

Glenn Riddell - Land Use Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

19 September 2019

Ōrākei Local Board Draft Urban Ngahere (Forest) Analysis Report

File No.: CP2019/16714

Te take mō te pūrongo

Purpose of the report

1. To approve the Draft Ōrākei Urban Forest (Ngahere) Analysis Report 2019 (Attachment A).

Whakarāpopototanga matua

Executive summary

2. The Ōrākei Local Board provided $15,000 funding in the 2018/2019 financial year to undertake the ‘Knowing phase’ of the Urban Ngahere (Forest) programme.

3. This draft report presents the results of the ‘Knowing’ analysis of 2013 canopy cover data. The draft report forms a baseline for the Urban Ngahere work programme in the Ōrākei local board area and enables planning for the ‘Growing’ phase to proceed in time for the 2020 planting season. A canopy cover change chapter will be added as an update to the analysis report once 2016 data is ready later this year. The final report with the updated chapter will be presented to the local board in early 2020.

4. The ‘Knowing phase’ has involved detailed analysis of the urban tree cover; using a variety of data sources from the council, Statistics NZ, and other local government sources. The analysis has looked at the urban tree cover extents from a 2013 aerial analysis, alongside population statistics, and current growth projections outlined in the Auckland Plan.

5. The report has established that urban tree coverage in the local board area is approximately 19.7 per cent of the overall land area in 2013. The total tree cover is good when compared to the averages across the region and 4.7 per cent above the minimum target that has been set by Auckland Council in the regional Urban Ngahere Strategy. The strategy sets a regional target to have no local board with a tree canopy coverage less than 15 per cent.

6. To enable the overall average tree canopy cover to be maintained at existing levels and increased where possible, an ongoing programme of new specimen trees will need to be planted every year.

7. In the 2019/2020 financial year the local board has provided further funding to undertake the ‘Growing phase’ of the Ngahere programme. This will commence work to develop the long-term planting plan (1-10 years) to help coordinate and direct local planting initiatives to increase the tree cover in areas where it is most needed along with work to develop partnerships to help grow native plants locally.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) approve the Draft Ōrākei Urban Forest (Ngahere) Analysis Report (Attachment A).

b) delegate authority to the General Manager Parks, Sports and Recreation to make minor changes and amendments to the text and design of the Ōrākei Local Board Urban Ngahere (Forest) Analysis Report.

Horopaki

Context

8. In 2017, Auckland Council staff developed a regional tree strategy to address concerns around tree cover changes resulting from: development pressures, disease threats, climate change, and changes to tree protection rules.

9. The development of the strategy included workshops and consultation with elected members, mana whenua, and internal stakeholders. The work resulted in the regional Urban Ngahere (Forest) Strategy, which was adopted by the Environment and Community Committee in February 2018.

10. Currently the region has an average tree canopy cover of 18 per cent. The strategy sets targets that encourages all local boards to have a minimum tree canopy cover of at least 15 per cent, and on a regional scale the target is set at 30 per cent by 2050, in line with the Auckland Plan.

11. The regional Urban Ngahere Strategy recommends implementation and analysis at the local level. Local boards were offered the opportunity to invest locally-driven initiatives funding in area specific Urban Ngahere programmes of work.

12. The local board Urban Ngahere programme has three phases: ‘Knowing’, ‘Growing’ and ‘Protecting’. The ‘Knowing’ phase involves establishing an accurate current state analysis report with recommendations for future actions. The ‘Growing’ phase involves a number of activities including annual tree plantings’ ongoing to address areas of low tree cover. The Ōrākei Local Board has allocated funding to begin the ‘Growing’ phase in the 2019/2020 financial year.

Tātaritanga me ngā tohutohu

Analysis and advice

13. The analysis report highlights the good overall tree canopy coverage at 19.7 per cent for the Ōrākei Local Board area.

14. The report provides a number of other statistics:

· 19.7 per cent of the local board area has tree canopy cover

· 25.1 per cent of parks and open space has tree canopy cover

· 13.9 per cent of local roads have tree canopy cover

· 20.2 per cent of urban tree cover is on private land.

15. An update on the canopy coverage data analysis work will be presented to the local board later in 2019 when the final results of the LiDAR processing work is completed. The findings of the analysis work and of canopy cover change will be added to results section of analysis report once 2016 data is ready later this year. The final results will be inserted into chapter 8 of the analysis section. This will be presented to the local board as part of a workshop on the Ngahere programme in early 2020.

16. Section 9 of the report sets out key focus areas for increasing the tree canopy coverage across the local board area. These are intended to help provide long-term lasting benefits for local communities, noting that it takes several decades for trees planted now to develop to a size where their environmental values start to help these communities.

17. Funding for a concerted multi-year programme of tree planting on public land in parks, open space areas and within the road corridor is necessary to help increase the overall tree numbers in the local board area which will in the long-term help to increase the areas overall tree canopy coverage.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. Parks, Sports and Recreation (PSR) has collaborated with Community Facilities to help inform where the current maintenance and renewal programme for trees can help to improve the overall health diversity and extent of the tree canopy cover.

19. PSR will help inform the Community Facilities renewals programme to ensure an ongoing programme of tree renewal occurs to replace poor and ailing stock and to replant where dead, dying, or diseased trees are removed.

20. PSR and Community Facilities will collaboratively manage the locally-driven initiatives funding and project manage the delivery of the new tree plantings in the 2020 planting season.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21. The Ōrākei Local Board has provided direction and support for the project at a workshop in July 2018 and to complete the ‘Knowing’ phase. The board provided in-principle support to adopt the analysis report at its August 2019 workshop.

22. The Board requested additional maps be included in the final report to clearly show the areas affected by Kauri Die Back in local parks and other public land.

23. The Board requested an update on the census area unit work to address the error with using the suburban term Glen Innes, this has been updated in the draft report.

24. The Board has also provided locally-driven initiatives funding for the next stage of the Ngahere programme in the 2019/2020 financial year.

Tauākī whakaaweawe Māori

Māori impact statement

25. The urban ngahere is important to mana whenua and the use of native trees will take place as the first choice in alignment with the council’s Urban Ngahere (Forest) Strategy. New tree plantings will benefit local Māori and the wider community by providing increased opportunities for access to nature and providing shade in the local park network.

26. Mana whenua will be engaged to support tree planting preparation and provide a cultural narrative in the choice of species for the local areas.

Ngā ritenga ā-pūtea

Financial implications

27. The local board has provided further locally-driven initiatives funding in the 2019/2020 financial year to undertake development of a long-term planting plan and initial scoping of sites for new tree plantings. Further detail on this programme will be presented to the local board at the beginning of 2020.

28. It is recommended the local board adopts an annual programme of new tree planting in parks and along streets to increase the level of tree canopy coverage on public land across the entire local board area. The planting programme should take place annually every year to help increase tree canopy cover in local parks and reserves.

29. The growing phase should include funding to help develop a collaborative programme with local schools and community groups to develop a locally based programme to grow native trees, and shrubs for planting in local area.

30. Further work is required to establish other options for financial assistance from the private sector within the local board area. Planting on private land is needed and large land holders such as Housing New Zealand and the Ministry of Education can help by funding the plantings of new trees.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31. Failure to provide further funding for the ngahere programme will result in no long-term planting plan development and no specific new tree planting programme taking place in neighbourhood parks and along the road berms on suburban streets. Current renewal planting will be the only mechanism for improving the current tree asset.

32. The analysis report highlights a need for additional efforts to significantly increase tree canopy cover to help provide increased shade and the additional social and health benefits that come with more tree cover. The planting of new trees is increasingly being recognised as a local solution to help with climate related changes that are taking place.

Ngā koringa ā-muri

Next steps

33. A canopy cover change chapter will be added as an update addendum to the analysis report once 2016 data is ready later this year. The updated chapter will be presented to the local board in early 2020.

34. Community Services and Community Facilities will work collaboratively to develop an outline of the ‘Growing’ programme to set out new tree planting plans for next five years. The long term growing plan for the planting programme will be adopted via a report in Quarter 4 of the 2019/2020 financial year.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Ōrākei LB Draft Urban (Forest) Report (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Howell Davies - Senior Advisor - Urban Forest

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

19 September 2019

Tāmaki Drive wave overtopping study

File No.: CP2019/16895

Te take mō te pūrongo

Purpose of the report

1. To receive the Tāmaki Drive wave overtopping study.

Whakarāpopototanga matua

Executive summary

2. Local residents and elected members have expressed concerns around coastal inundation impacting Tāmaki Drive and private properties in and around Kohimarama. Wave overtopping of the seawall during severe coastal storms coinciding with higher than average tides has been identified as the primary cause of flooding and inundation.

3. Tonkin and Taylor, working with the Coastal Management Services team of Auckland Council, were contracted by the council’s Healthy Waters department to undertake a study of the overtopping and flooding mechanisms.

4. These investigations, in conjunction with continued community and stakeholder engagement, have helped identify management responses available to mitigate current impacts and better prepare for overtopping events in the future.

5. A report prepared by Tonkin and Taylor as a result of this study was provided to elected members and interested community members in June 2019 (see Attachment A).

6. The implementation of five short to medium-term management responses is underway. These are:

· development of operational triggers to allow better preparation for future overtopping events

· installation of coastal monitoring cameras to assist with the measurement of overtopping events, with support from Auckland Transport

· design and installation of gates to reduce flooding through openings in the Tāmaki Drive seawall

· installation of one-way valves to limit seawater inflow through the stormwater outfalls

· appointment of Tonkin and Taylor to advise individual residents on flood protection measures available for their properties, should they wish to install these protection measures.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) receive the Tāmaki Drive wave overtopping study shown in Attachment A to the agenda report.

Horopaki

Context

7. Wave overtopping of the Tāmaki Drive seawall during severe storms, in combination with high rainfall, has resulted in flooding of the roadway and impacts to private properties in the Kohimarama area on several occasions in the past decade.

8. The Ōrākei Local Board has passed several resolutions in relation to Tāmaki Drive, which have recognised the need to address the problem of flooding of the roadway (resolutions OR/2014/12, OR/2015/109, OR/2016/78, and OR/2018/74).

9. In response to these resolutions and community concerns, Healthy Waters commissioned Tonkin and Taylor to undertake a study to investigate the causes of wave overtopping and look at mitigation options.

10. The study approach, findings, and mitigation measures are detailed in Attachment A and have been presented to and discussed with the local board, ward councillor and the community. Another community meeting is scheduled on 24 September 2019 to discuss options available to residents to mitigate the effects of flooding on private properties.

Tātaritanga me ngā tohutohu

Analysis and advice

Findings of the Tāmaki Drive wave overtopping study

11. The Tonkin and Taylor study found that overtopping and subsequent flooding result from large waves in combination with high sea water levels. Overtopping increases the flooding in areas that are already prone to flooding during high rainfall.

12. The low-lying stretch of Tāmaki Drive between Mission Bay and Kohimarama Beach is worst affected. The frequency of observed overtopping will increase with future sea level rise.

13. Tonkin and Taylor considered twelve options for decreasing the overtopping and better managing the flow of overtopping water when it does occur. Detailed assessment of each option is provided in Attachment A.

Summary of mitigation options

14. The more challenging and expensive options tend to relate to the alteration or upgrade of the seawall and road itself. The less expensive options involve the development of operational triggers to identify critical events, in combination with installation of temporary flood barriers (gates) to close openings in the Tāmaki Drive seawall when triggered.

15. Temporary barrier solutions appeared favourably in this comparison due to their reasonably high level of performance, compared with their low cost and ease of implementation. Their effectiveness depends on the performance of stormwater services and the reliability of a monitoring system and operational triggers.

16. Monitoring information would also be valuable for the design of modifications to coastal structures such as the seawall.

17. Engineering challenges associated with reducing wave overtopping of the seawall are more demanding than mitigation of the surface flooding after overtopping has occurred.

18. Mitigating flooding at an individual property level makes it easier to select protective measures that are specific to the particular risk profile of each building.

Recommendations of the Tāmaki Drive wave overtopping study

19. In the short-term, Auckland Council’s Healthy Waters and Coastal Management Services departments will therefore progress the following five actions over the coming months:

· Develop and implement operational triggers for coastal storm events to assist preparation for future overtopping events between Mission Bay and Kohimarama Beach. These triggers will be based on criteria such as water level and predicted wave height similar to those detailed in page 41 of Attachment A

· Work with Auckland Transport to improve the monitoring of future overtopping events via the installation of additional fixed coastal monitoring cameras

· Design and install temporary flood barriers (gates) at wall openings within the study area to limit sea water passing through the openings during storms. This will include a review of stormwater sumps and discharge capacities to mitigate the effects of these temporary barriers. The engineering design, and supporting consenting process, will commence in September 2019

· Install one-way valves, where practical, to reduce the risk of seawater flooding the land via stormwater outlets in the wall. A limited number have already been installed by August 2019

· Tonkin and Taylor are working with Healthy Waters to separately provide affected private residents with a toolbox of measures that they can use to protect their properties. This will include identifying likely resource consenting requirements that private residents may need to obtain to assist with mitigating flood risk associated with overtopping. A meeting with the affected residents has been scheduled for 24 September 2019.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20. The study and its recommended actions are being funded by Healthy Waters, in partnership with Engineering and Technical Services. Auckland Transport, Community Services and Community Facilities. Auckland Emergency Management have also been involved in the discussions around Tāmaki Drive overtopping. Auckland Transport will be assisting with monitoring of future overtopping events through the use of their traffic camera network.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Local impacts

21. Tāmaki Drive overtopping events have significant local impacts on both residents and commuters. Workshops involving Auckland Council staff, Auckland Transport, elected members, and community stakeholder groups to discuss related impacts and options to resolve them were held on 30 April 2019 and 14 May 2019 with the Mission Bay - Kohimarama Residents Association. The draft findings of the Tonkin and Taylor report were discussed with the Ōrākei Local Board and residents in an interactive workshop on 16 May 2019.

22. The report included as Attachment A was subsequently circulated to elected members and interested residents in June 2019.

23. A consultation meeting with impacted local residents has been scheduled for 24 September 2019.

Local board views

24. The Ōrākei Local Board has passed several resolutions in relation to flood mitigation on Tāmaki Drive since 2014 (for instance, resolutions OR/2014/12, OR/2015/109, and OR/2016/78).

25. In May 2018, the local board noted that mitigating flooding risks on Tāmaki Drive was one of its advocacy points for inclusion in its 2018/2019 Local Board Agreement (resolution OR/2018/74). The board also provided feedback on the Regional Land Transport Plan 2018-2028 at this meeting, specifically noting that “we are also pleased to see the inclusion of a Tāmaki Drive resilience investigation but would like to see more than just plans, action is needed. The flooding mitigation issues for this important road must be a priority.”

26. The attached report was developed in response to these resolutions, as well as a high level of community interest. The local board will continue to receive updates during the delivery of the flood mitigation measures outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

27. The Tonkin and Taylor report focusses on investigations related to an existing structure and therefore no mana whenua engagement was undertaken.

28. Engaging with mana whenua in their role as kaitiaki of Auckland’s natural environment will take place with respect to the design of the temporary flood protection barriers, and any supporting mitigation responses.

Ngā ritenga ā-pūtea

Financial implications

29. The Tonkin and Taylor study and the five short-term actions identified in the study are being funded by Healthy Waters operational budgets.

30. Funding of medium to long-term options would need to be agreed with Auckland Transport if Tāmaki Drive is affected, and would also need to be included in the Long-term Plan.

31. Individual property owners will remain responsible for the cost and implementation of flood prevention and mitigation measures at their properties.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

32. Overtopping risk and flooding impacts will remain unchanged if the mitigation measures outlined in the report are not implemented. This risk is being mitigated by the recommended actions already being implemented by Healthy Waters, with assistance from Engineering and Technical Services. This risk is low, as the implementation of recommended actions is already underway.

Ngā koringa ā-muri

Next steps

33. Staff will continue to implement the actions in accordance to the timeframes outlined in this report. Updates on the delivery of these actions will continue to be provided to elected members and affected residents during implementation.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Tāmaki Drive Wave Overtopping Study (Under Separate Cover)

Ngā kaihaina

Signatories

Authors

Paul Klinac - Head of Specialist Delivery Unit

Richard Smedley - Principal - Network Planning

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

19 September 2019

Temporary arrangements for urgent decisions and staff delegations during the election period

File No.: CP2019/16777

Te take mō te pūrongo

Purpose of the report

1. To seek approval for temporary arrangements during the election period for:

· urgent decisions

· decisions made by staff under delegated authority from the local board that require consultation with local board members under delegation protocols.

Whakarāpopototanga matua

Executive summary

2. Between the last local board business meeting of the current electoral term, and the first business meeting of the new term, decisions may be needed on urgent matters or routine business as usual that cannot wait until the incoming local board’s first business meeting in the new electoral term.

3. Current elected members remain in office until the new members’ term of office commences, which is the day after the declaration of election results. The declaration will be publicly notified on 21 October 2019, with the term of office of current members ending and the term of office of new members commencing on 22 October 2019. The new members cannot act as members of the local board until they have made their statutory declaration at the inaugural local board meeting.

4. As for each of the previous terms, temporary arrangements are needed for urgent decisions of the local board, and decisions made by staff under existing delegated authority.

5. All local boards have made a general delegation to the Chief Executive, subject to a requirement to comply with delegation protocols approved by the local board, which require, amongst other matters, staff to consult with local board portfolio holders on certain matters. Where there is no nominated portfolio holder, staff consult with the chair. After the election, there will be no local board portfolio holders or chairs to consult until new arrangements are made in the new term.

6. As a temporary measure, approval is sought from the local board to allow staff to continue to process business as usual decisions that cannot wait until the local board’s first business meeting, without consulting with the nominated portfolio holder or local board chair. Staff will consult with the local board chair following the inaugural meeting until new arrangements are made at the first business meeting in the term.

7. Appointments made by the local board to external bodies will cease on the date of the election. New appointments will need to be made by the local board in the new term.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) utilise the board’s existing urgent decision-making process between the final local board business meeting and the commencement of the term of office of new local board members.

b) note that from the commencement of the term of office of new local board members until the inaugural meeting of the incoming local board, urgent decision-making will be undertaken by the Chief Executive under existing delegations

c) approve that staff, as a temporary measure, can make business as usual decisions under their existing delegated authority without requiring compliance with the requirement in the current delegation protocols to consult with the nominated portfolio holder (or chair where there is no portfolio holder in place), from 22 October 2019, noting that staff will consult with the chair following the inaugural meeting until new arrangements are made at the first business meeting in the new term

d) note that existing appointments by the local board to external bodies will cease at the election and new appointments will need to be made by the local board in the new term.

Horopaki

Context

8. Current elected members remain in office until the new members’ term of office commences, which is the day after the declaration of election results (Sections 115 and 116, Local Electoral Act 2001). The declaration will be publicly notified on 21 October 2019, with the term of office of current members ending and the term of office of new members commencing on 22 October 2019.

9. The new members cannot act as members of the local board until they have made their statutory declaration at the inaugural local board meeting (Clause 14, Schedule 7, Local Government Act 2002).

10. Following the last local board meeting of the current electoral term, decisions may be needed on urgent matters or routine business as usual that cannot wait until the incoming local board’s first business meeting in the new electoral term.

11. As with each of the previous electoral terms, temporary arrangements need to be made for:

· urgent decisions

· decisions made by staff under delegated authority from the local board that require consultation with local board members under delegation protocols.

Tātaritanga me ngā tohutohu

Analysis and advice

Urgent decisions

12. Between the last business meeting and the declaration of results on 21 October, current members are still in office, and can make urgent decisions if delegated to do so. If the board does not have an existing urgent decision-making process already in place, it is recommended that the board delegate to the chair and deputy chair the power to make urgent decisions on behalf of the local board during this period.

13. The urgent decision-making process enables the board to make decisions where it is not practical to call the full board together. The Local Government Act 2002 provides for local boards to delegate to committees, sub-committees, members of the local board or Auckland Council staff, any of its responsibilities, duties and powers, with some specific exceptions. This legislation enables the urgent decision-making process.

14. All requests for an urgent decision will be supported by a memo stating the nature of the issue, reason for urgency and what decisions or resolutions are required.

15. Board members that have delegated responsibilities, for example, delegations to provide feedback on notified resource consents, notified plan changes and notices of requirement, may continue to exercise those delegations until their term of office ends on 22 October (or earlier if the delegation was specified to end earlier).

16. Between the declaration of results and the inaugural meeting, the current members are no longer in office, the new members cannot act until they give their statutory declaration, and new chairs and deputies will not be in place. During this period, urgent decisions will be made by the Chief Executive under his existing delegated authority (which includes a financial cap).

Decisions made by staff under delegated authority

17. All local boards have made a delegation to the Chief Executive. The delegation is subject to a requirement to comply with delegation protocols approved by the local board. These delegation protocols require, amongst other things, staff to consult with nominated portfolio holders on certain issues. Where there is no nominated portfolio holder, staff consult with the local board chair.

18. The most common area requiring consultation is landowner consents relating to local parks. The portfolio holder can refer the matter to the local board for a decision.

19. Parks staff receive a large number of landowner consent requests each month that relate to local parks across Auckland. The majority of these need to be processed within 20 working days (or less), either in order to meet the applicant’s timeframes and provide good customer service, or to meet statutory timeframes associated with resource consents. Only a small number of landowner requests are referred by the portfolio holder to the local board for a decision.

20. Prior to the election, staff can continue to consult with portfolio holders as required by the delegation protocols (or chair where there is no portfolio holder). However, after the election, there will be no portfolio holders or chairs in place to consult with until new arrangements are made in the new term.

21. During this time, staff will need to continue to process routine business as usual matters, including routine requests from third parties for landowner approval such as commercial operator permits, temporary access requests and affected party approvals.

22. As a temporary measure, it is recommended that the local board allow staff to continue to process business as usual decisions that cannot wait until the local board’s first business meeting. This is irrespective of the requirements of the current delegation protocols to consult with the nominated portfolio holder on landowner consents. Staff will consult with the local board chair following the inaugural meeting until new arrangements are made at the first business meeting in the term.

Appointment to external bodies

23. Appointments made by the local board to external bodies will cease at the election, so local board members will not be able to attend meetings of their organisations as an Auckland Council representative from 22 October 2019, until new appointments are made in the new term. Staff will advise the affected external bodies accordingly.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24. The arrangements proposed in this report enable the council to process routine local matters during the election period. They apply only to local boards. The reduced political decision-making will be communicated to the wider council group.

25. The governing body has made its own arrangements to cover the election period, including delegating the power to make urgent decisions between the last governing body meeting of the term and the day the current term ends, to any two of the Mayor, Deputy Mayor and a chairperson of a committee of the whole. From the commencement of the term of office of the new members until the governing body’s inaugural meeting, the Chief Executive will carry out decision-making under his current delegations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26. This is a report to all local boards that proposes arrangements to enable the council to process routine local matters during the election period. This will enable the council to meet timeframes and provide good customer service.

Tauākī whakaaweawe Māori

Māori impact statement

27. A decision of this procedural nature is not considered to have specific implications for Māori, and the arrangements proposed in this report do not affect the Māori community differently to the rest of the community.

Ngā ritenga ā-pūtea

Financial implications

28. The decisions sought in this report are procedural and there are no significant financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29. There is a risk that unforeseen decisions will arise during this period, such as a decision that is politically significant or a decision that exceeds the Chief Executive’s financial delegations.

30. This risk has been mitigated by scheduling meetings as late possible in the current term, and communicating to reporting staff that significant decisions should not be made during October 2019.

Ngā koringa ā-muri

Next steps

31. The decision of the local board will be communicated to senior staff so that they are aware of the arrangements for the month of October 2019.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Anna Bray - Policy and Planning Manager - Local Boards

Authorisers

Louise Mason - GM Local Board Services

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

19 September 2019

Informal local board workshop views on the draft findings of the Animal Management Bylaw 2015 review

File No.: CP2019/15610

Te take mō te pūrongo

Purpose of the report

1. To provide a summary to local boards of informal views presented at recent workshops on the draft findings of the Animal Management Bylaw 2015 review, and to provide an opportunity for any formal resolutions from local boards.

Whakarāpopototanga matua

Executive summary

2. Auckland Council is reviewing the Animal Management Bylaw 2015 as part of its required five-year statutory review.

3. Staff circulated a draft findings report on the bylaw review to all local boards in May 2019.

4. Eighteen local boards requested individual workshops to ask staff questions and provide informal views on the draft findings. Staff conducted these workshops in June and July 2019.

5. The workshop discussions about the draft findings report included:

· animal nuisances occurring regionally and locally

· issues with some definitions in the bylaw

· requirements to provide identification for owned animals

· Auckland Council’s processes for managing animals

· current and suggested controls on specific animals, e.g. stock, bees, horses, and cats.

6. This report summarises the informal views provided at these workshops. These informal views will guide staff in developing and assessing options for managing animals in Auckland.

7. This report also gives local boards an opportunity to formalise any views before staff present findings and options to the Regulatory Committee in early 2020. Staff will seek direction from the committee at that time if the bylaw needs to be confirmed, amended, or revoked.

8. Local boards will have another opportunity to provide formal views when staff develop a statement of proposal following the Regulatory Committee’s recommendations.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) receive this report on informal workshop summary views from local boards on the draft findings of the Animal Management Bylaw 2015 review.

b) provide any formal views on the draft findings of the Animal Management Bylaw 2015 review.

Horopaki

Context

9. The Ture ā-rohe Tiaki Kararehe 2015, Animal Management Bylaw 2015, was adopted by the Governing Body on 30 April 2015.

10. The purpose of the bylaw is to provide for the ownership of animals in a way that:

· protects the public from nuisance

· maintains and promotes public health and safety

· minimises the potential for offensive behaviour in public places

· manages animals in public places.

11. To help achieve its purpose the bylaw enables rules to be made on specific animals in separate controls (Figure 1). The bylaw contains controls for:

· beekeeping in urban areas

· keeping stock in urban areas

· horse riding in a public place.

Figure 1 – Animal Management Bylaw 2015 framework

The bylaw does not address dogs

12. Dogs are managed through the Auckland Council Policy on Dogs 2019 and Dog Management Bylaw 2019. The Dog Control Act 1996 requires territorial authorities to adopt a dog management policy.

13. The bylaw regulates owners of any animal of the animal kingdom except humans and dogs.

The bylaw does not regulate animal welfare

14. The Local Government Act 2002 and Health Act 1956, under which the bylaw was created, provide powers to protect people from nuisance and harm, not animals.

15. Issues with predators eating protected wildlife or animals trampling natural fauna are addressed through other legislation such as the Animal Welfare Act 1999, Wildlife Act 1953 and Biosecurity Act 1993.

The bylaw must be reviewed to ensure it is still necessary and appropriate

16. Auckland Council must complete a statutory review of the bylaw by 30 April 2020 to prevent it from expiring.

17. Following the statutory review, the council can propose the bylaw be confirmed, amended, revoked or replaced using a public consultative procedure.

18. In May 2019 staff completed a draft findings report for the bylaw review. The draft report identified current issues with animal nuisance and potential areas of improvement for the bylaw.

Staff held local board workshops to obtain informal views on the draft findings report

19. Staff provided a copy of the draft findings report to all local boards in May 2019. Eighteen local boards requested workshops which were conducted in June and July 2019.

20. At these workshops local boards provided informal views and asked questions on the draft findings report. These informal views will aid staff in producing a range of options to respond to identified animal nuisance and management issues.

Tātaritanga me ngā tohutohu

Analysis and advice

21. The following sections summarise the informal local board views from the workshops collectively. The sections provide informal views on:

· ongoing animal nuisance issues

· the bylaw’s definition of ‘owner’

· the bylaw’s definition of ‘nuisance’

· exclusion rules for companion animals

· identifying owned animals

· the council’s processes for managing animals

· views on existing and new controls for specific animals.

22. The PowerPoint presented at the local board workshops is provided in Attachment A. The subsections below reference the relevant slide pages.

23. Questions from local boards at the workshops are provided in Attachment B. These questions will be further explored during the options analysis.

There are ongoing issues with animal nuisance (Slides 9-10)

24. At the workshops staff presented known animal nuisances occurring regionally and locally. Previous engagement captured many types of nuisance, but local boards added and emphasised the nuisances listed below.

Table 2 - Local board informal views on animal nuisances

Bees	· Bees leaving excrement on cars is a minor nuisance. · Some people, especially those with bee allergies, are fearful of bees coming onto their property.
Birds	· Types of nuisance caused by birds is very subjective. · People are abandoning geese and ducks. · Breeding parrots is a nuisance. · Turkeys and peacocks are causing a nuisance in rural areas. · Feeding wild pigeons and seagulls is causing a nuisance.
Cats	· There are large numbers of stray cats across the region. · Cats breed in construction and development spaces. · Cats cause a nuisance by defecating in vegetable gardens. · Abandoned kittens become feral and cause nuisance. · Cats are eating native wildlife.
Pigs	· In urban areas temporarily keeping pigs for fattening causes nuisance.
Rabbits	· Rabbit infestations on council land cause nuisance to neighbouring properties.
Roosters	· Roosters are a nuisance and can be vicious, harmful animals. · In rural areas people are abandoning roosters. · Rural areas have a higher tolerance for roosters.
Stock	· In rural areas there are issues with fences deteriorating and stock escaping. · Loose chickens and wandering stock are a nuisance.
Vermin	· People complain about vermin and water rats in waterways, low tide or the deep bush. · Open composting could create issues with vermin. · Complaints about rats are increasing.

The bylaw’s definition of ‘owner’ needs to be reviewed (Slide 15)

25. The bylaw focuses on the responsibilities of owners of animals. It is unclear if someone who is providing for the needs of an animal, such as food or shelter, becomes responsible for that animal as their ‘owner’.

26. Most local boards view that the bylaw’s definition of ‘owner’ should be clearer.

Table 3 - Local Board informal views on the definition of ‘owner’

· Any animal, whether owned or unowned, should be addressed in the bylaw.

· The current definition is useful as it captures a broad scope of animal owners.

· The definition should elaborate on criteria for the phrase ‘under that person’s care’.

· Owner definition should include accountability for feeding wild animals but should:

o not punish volunteers who care for the animals’ wellbeing

o allow animal control officers to feed animals to trap them.

27. In response to questions from local boards at the workshops, staff note the following.

· The Regional Pest Management Plan 2019-2029 manages cats that are not microchipped or identified by a collar and that are on significant ecological areas.

· The Wildlife Act 1953 provides that a wild animal is the property of the Crown until it has been lawfully taken or killed. At that point it becomes the property of the killer or trapper. This act specifically excludes some animals, such as cats, pigeons and rats, from being vested in the Crown.

· In areas of high conservation value or where there is serious threat, the council will undertake control of certain pest animals. In general, landowners and occupiers are primarily responsible for managing pests.

The bylaw’s definition of ‘nuisance’ needs to be reviewed (Slide 15)

28. The bylaw uses the Health Act 1956 definition of ‘nuisance’. This includes a person, animal thing, or circumstance causing unreasonable interference with the peace, comfort, or convenience of another person.

29. Local boards provided a mix of informal views on the definition of ‘nuisance’. Some local boards commented that the definition should have more specific criteria, while others said the bylaw should retain the current broad definition.

Table 4 - Local board informal views on the definition of ‘nuisance’

· The definition of nuisance in the Health Act 1956 is outdated.

· Having specific and measurable criteria for nuisance is good.

· The nuisance definition is difficult to enforce without some specific criteria.

· Intensification and tenancy laws allowing for pets will increase nuisance incidents, so the definition needs more specific criteria.

· Reporting animal nuisance can cause tension between neighbours. Specific criteria would be useful, so neighbours are not left to interpret nuisance on their own.

· A broader definition of nuisance fits with common law and covers more occurrences.

· There cannot be one definition of nuisance since there is no one definition of Aucklanders.

· The definition of nuisance in the bylaw should have both general and specific parts.

Incorporating companion animals into the bylaw needs to be reviewed (Slide 15)

30. Currently, the bylaw does not mention companion animals (pets). The bylaw manages animals equally unless they are stock, poultry or bees.

31. Some Aucklanders find it confusing that the bylaw does not specifically address companion animals. There is misunderstanding that stock animals which are kept as pets instead of food, such as pigs and goats, are not subject to the bylaw’s stock controls.

32. Local boards had mixed views about creating a definition for companion animals. Some viewed the rules should apply based on how the animal is kept. Other local boards said the rules should apply regardless if the animal is a pet.

Table 5 - Local board informal views on adding companion animals in the bylaw's definitions

Companion animals should have separate rules

· Some animals should be defined as companion animals in the bylaw.

· The bylaw should make exceptions if any animal is defined as stock but is a pet.

· Companion animals should be excluded from the bylaw rules.

o Goats are popular pets and can be good companions.

o Farm animals as pets can provide the same benefits as traditional pets.

Companion animals should not have separate rules

· Companion animals which are stock animals should still require same licensing process as other stock animals.

· Companion animals should not have their own rules as some neighbours are not familiar or okay with stock animals being kept as pets.

· Having a specific definition increases complexity and introduces subjectivity. It should not matter what a person says about their animal.

· People should not be allowed to have livestock as pets in urban areas.

· An animal is an animal no matter how it is kept. Since the nuisance effects on neighbours are the same, there should be no distinctions.

33. In response to questions from local boards at the workshops staff note that you cannot buy or take ownership of a pest animal. If you already own a pest animal, you can keep it, but you cannot abandon it, give it to a new owner, or allow the pest animal to breed. The Regional Pest Management Plan 2019-2029 classifies unowned cats as pests.

Requirements for identifying owned animals needs to be reviewed (Slide 17)

34. The bylaw does not require owners to provide their animal with identification.

35. The draft findings report revealed that requiring animal identification would facilitate addressing animal nuisance issues. Most local boards viewed animal identification as helpful but impractical.

Table 6 - Local board informal views on identifying owned animals

· If your animal is going to leave your property, it should be identified.

· Council should offer a form of assistance to identify your animal.

· Every farm animal should be tagged and named.

· Identifying animals would prevent people from feeding unowned animals.

· Identifying animals is useful but impractical.

· The council should collaborate with the National Animal Identification and Tracing database.

36. In response to questions from local boards at the workshops, staff note that provided there is a valid purpose, the council has power to regulate animal registration. Any requirement would need to match the size and scale of the issue and would need to show it would effectively reduce harm and nuisance to people.

There is uncertainty about the council’s processes for managing animals (Slide 17)

37. The draft findings report identified that some Aucklanders are unclear about the council’s processes and protocols for managing animals, especially unowned animals. This confusion reduces people’s willingness to report nuisance, as they are unsure who is responsible. Only two per cent of surveyed respondents who experienced animal nuisance reported it to the council.

38. The draft findings report identified the bylaw could be strengthened by providing information about non-regulatory processes and protocols for managing animals, especially unowned animals. Most local boards viewed that the council’s processes could be clearer.

Table 7 - Local board informal views on council processes for managing animals

· The bylaw should be clear on what the council does and does not do regarding animal management.

· The council should clarify the process for reporting unowned animals causing nuisance.

· The bylaw’s animal management processes need to align with the Regional Pest Management Plan.

· The council should offer mediation services for disgruntled neighbours over animal nuisance.

39. In response to questions from local boards at the workshops, staff note the following.

· A property owner may trap and/or lawfully kill an animal on their property. It is a criminal offence to kill an owned animal or destroy the animal inhumanely.

· To prove a legal claim for damage to private property by an owned animal, the property owner would need to show the owner of the animal had failed to take reasonable care to avoid the damage.

· Culling is managed by central government laws and regulations, rather than the Animal Management Bylaw 2015.

Views on existing controls for specific animals in the bylaw (Slide 22)

40. Around 90 per cent of surveyed Aucklanders said the current bylaw controls for bees, stock and horses were about right or had no view.

41. The draft findings report showed council compliance response officers would find limits to urban beehives and more specific requirements for chicken coop locations easier to enforce than the current bylaw controls.

42. Local boards had a mix of views. Some had views on needing more controls, and some had views to keep the controls the same or less.

Table 8 - Local board informal views on the current controls in the bylaw

Animal

Current control

Views on more control

Views on same or less control

Bees

Any properties, urban or rural, can keep any number of bees.

Beekeepers must manage the flight path and temperament of their bees.

Beekeepers must ensure nuisance from their bees’ excrement is minimised, and the bees have a suitable water source on the premises.

· The council should restrict beekeeping if people have bee-sting allergies.

· Limit the number of beehives in an area to prevent colony competition.

· Increase awareness and visibility of who keeps bees in an area.

· Restrict beekeeping to rural areas.

· Restrict the number of beehives a person can have in urban areas.

· Restrict beehive ownership by size of property.

· There should be minimum training or qualification to own bees. You need experience.

· Amateur beekeepers should be treated differently to commercial beekeepers.

· Bees are not causing much nuisance, so there is no need for more regulation.

· We should be encouraging beekeeping. Should regulate rather than overregulate.

· Do not restrict bees to just urban areas.

· Bees should be unregulated.

· Would be concerned if licensing costs for beekeeping were introduced.

· Should be careful about restricting bees as they are important to the ecosystem.

Horses

Local boards are able to set specific controls for horses for local parks and beaches.

Horses are currently not allowed to be kept in urban areas without a licence from the council unless the premises is larger than 4,000 square metres.

Horses are permitted in public spaces if:

· manure is removed

· consideration is taken to not intimidate or cause a nuisance for other public space users

· The same access rules for dogs on beaches should be applied to horses.

· Do not prohibit horses on beaches but restrict them to off-peak times.

· Should lobby central government to include the same powers that protect native fauna and wildlife from dogs for horses.

· Horse owners should be responsible for removing manure. The bylaw should encourage accountability and consider that picking up manure is not always practical, e.g. on busy roads.

· Should be allowed to ride horses on berms.

· Horses should not be banned from roads. There are few places to ride.

· Increase communication and awareness of current controls to horse owners.

· Would rather have horses on the roads than scooters.

Stock

Chickens, ducks, geese, pheasants and quail are the only stock animals currently permitted by the bylaw in urban areas without a licence from the council. Any other stock animal, including roosters, would require a licence from the council in urban areas unless the premises is larger than 4,000 square metres.

Stock in urban areas must also be restrained within the boundaries of the premises on which they are kept, and chicken coops must not cause a nuisance and must be regularly cleaned.

In rural areas the above controls do not apply. Rural residents must ensure their animals do not cause a nuisance to any other person.

· Stock should not be kept in urban areas. This is also humane for the animal.

· There should be penalties for poor stock-fencing by roads in rural areas.

· The bylaw needs a mechanism to deal with repeat ‘wandering stock’ offenders.

· The criteria for keeping goats and other herbivores should be defined by the amount of grassy area on the property.

· There should be restrictions on how far a chicken coop should be from the property boundary.

· Fewer chickens should be allowed in urban areas.

· Roosters should not be allowed in rural lifestyle blocks in urban areas.

· The current stock controls are adequate.

· Support allowing pheasants in urban areas.

· There are already legal consequences for not fencing your stock. The bylaw does not need to address.

· If you have a large property in an urban area, goats should be allowed.

· Make sure urban pet days are still allowed.

· It does not matter where the chicken coop sits on the property if it is cleaned regularly.

· There should not be a complete ban on roosters in urban areas.

Views on new controls for specific animals (Slide 23)

43. A quarter of surveyed Aucklanders (26 per cent) said the bylaw should introduce controls for other animals. Of those wanting controls for other animals, over half (57 per cent) wanted controls introduced for cats.

44. The draft findings report identified that council compliance officers and the SPCA support microchipping and registering of cats.

45. Local boards provided mixed views on introducing controls for new animals. The local boards agreed that any regulatory response would need to match the scale of the issue, be cost-effective, and have measurable effects on reducing nuisance.

Table 9 - Local board informal views on controls for cats and other animals

Informal local board views on controls for cats

Informal views on introducing controls for cats

· The bylaw should limit the number of cats a person can own.

o Should make sure extremes are restricted, such as having 30+ cats.

· The bylaw should require the de-sexing of cats.

o The council should work closely with the SPCA in this matter.

o Make it compulsory for cat owners.

· Local boards have varying support for requiring microchipping of cats including:

o full compulsory microchipping across the region

o limited microchipping only to cats living in eco-sensitive areas.

· The bylaw should have the same registration process for cats as the council has for dogs.

· There should be a curfew for cats.

· There should be controls to dissuade people from feeding stray cats, as it reinforces the cats’ behaviour.

· Publish best practices for tourists with cats and other animals visiting Hauraki Gulf Islands.

· The council should restrict cats from wandering.

· The council should restrict certain cat breeds, like Bengals.

Informal views on not introducing controls for cats

· Cat registration is difficult and has failed before. Auckland Council already has difficulty registering and enforcing dogs.

· Rely on the Regional Pest Management Plan 2019-2029 guidelines.

· Cats naturally wander. Containing them would be cruel.

· The council should invest in substantial long-term public education regarding cats.

· If the council restricts caring for stray cats, it could create animal welfare issues.

· Controlling cats is too trivial for the council to get involved.

Informal local board views on controls for other animals

· Rules are needed to restrict feeding wild animals in public, especially birds.

· How many animals a person can own should be restricted by section size.

· There should be a higher management expectation on animal owners in urban areas.

· The bylaw should address the health risks that animals can cause their owners.

· There should be a complete ban on snakes and ferrets.

· Rabbits are a major pest, especially in urban areas. The bylaw should restrict breeding.

· There should be controls on keeping birds in small cages.

· Unless there is a significant problem, neighbours should sort out their own problems.

46. In response to questions from local boards at the workshops, staff note the following,

· Any costs for managing stray cats would be investigated during the options development phase to respond to nuisance issues.

· The Local Government Act 2002 would give the council power to impose a curfew on cats if it was an appropriate response to the scale of the nuisance and would clearly show how the curfew would reduce harm and nuisance to humans.

· The council currently has more legal power to respond to dog nuisance than cat nuisance. The Dog Control Act 1996 gives the council wide-varying powers to address dog issues. There is no similar legislation for cats.

· Rat pest control is addressed through the Regional Pest Management Plan 2019-2029.

· The Regional Pest Management Plan lists some tropical animals that can be treated as pests. These include eastern water dragons, Indian ring-necked parakeets, and snake-necked turtles.

· Chickens were not classified as pests in the Regional Pest Management Plan. The purpose of the plan is to protect the Auckland region’s important biodiversity assets. There are no significant biodiversity benefits to managing feral chickens at a regional level. Feral chickens are primarily a human nuisance issue centred in the urban areas where people feed them.

Other views from local boards

Rights of property owners and protection

47. The bylaw does not explain what options property owners have to handle animal nuisance on their property themselves. It is unclear which animals property owners are allowed to trap and dispose of on their own and which animals are protected.

48. Some local boards said the bylaw should clarify property owners’ rights.

Enforcement

49. Some local boards said the council should be prepared to enforce any rules it may introduce.

50. The Local Government Act 2002 does not give the power to issue an infringement notice under a bylaw. Compliance officers have said this inhibits their ability to address nuisance issues as their next step after trying to elicit voluntary compliance is prosecution. This can be costly to the council.

51. Some local boards provided views that the Local Government Act 2002 should be amended to allow for infringement fines. Some local boards viewed that the bylaw would already be fit for purpose if it could be enforced with infringements.

Education

52. Most local boards said the council needs to increase education and awareness about the current animal management rules. Some local boards viewed that the council should focus more on informing Aucklanders of responsible animal management than increasing regulation.

53. Some local boards also advised that any changes to the bylaw, if required, would need to have a strong communication and awareness plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

54. The bylaw affects the operation of council units involved in animal management. These include biosecurity, animal management and compliance response officers. Staff held face-to-face meetings and a workshop with council officers. These views were provided in the draft findings report and workshops.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

55. Staff captured informal local board views through cluster workshops in March 2019. The draft findings report was shared with all local boards in May 2019, and staff attended individual local board workshops through June and July 2019.

Tauākī whakaaweawe Māori

Māori impact statement

56. Staff sought views from mana whenua at the Infrastructure and Environmental Services Forum in April 2019. The members present at the hui sought clarity that the bylaw’s reference of ‘public places’ does not extend to papakāinga (communal Māori land).

57. Members were also concerned with threats to estuaries, beaches, and waterways from unregulated coastal horse trails. These views were provided in the draft findings report and options development will consider these views.

Ngā ritenga ā-pūtea

Financial implications

58. The cost of the bylaw review and implementation will be met within existing budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

59. There is a risk that the public may perceive this report as formal local board views or an attempt to regulate cats without public engagement. This risk can be mitigated by replying to any emerging media or public concerns by saying that no additions or changes will be made to the Animal Management Bylaw 2015 without full public consultation.

60. Local boards will have an opportunity to provide formal resolutions on any changes proposed to the bylaw in early 2020 before a public consultative procedure.

Ngā koringa ā-muri

Next steps

61. Following any additional formalised views from local boards, staff will generate and assess options to respond to identified animal nuisances. Staff will present these findings and options in a report to the relevant committee in the new council term in early 2020.

62. Staff will seek formal local board views when developing a statement of proposal once the committee gives direction on animal management.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Presentation at local board workshops on draft findings of the Animal Management Bylaw 2015 review	105
b ⇩	Local board questions from the workshops	129

Ngā kaihaina

Signatories

Author

Maclean Grindell - Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Louise Mason - GM Local Board Services

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

19 September 2019

Referred from the Governing Body: Freedom Camping in Vehicles Bylaw

File No.: CP2019/16775

Te take mō te pūrongo

Purpose of the report

1. To note the resolution of the Governing Body and consider giving feedback to the Chief Executive before 30 September 2019.

Whakarāpopototanga matua

Executive summary

2. At its meeting on 22 August 2019, the Governing Body resolved as follows:

Resolution number GB/2019/82

MOVED by Mayor P Goff, seconded by Cr L Cooper:

That the Governing Body:

a) receive the Freedom Camping Hearings Panel recommendations.

b) defer any decision on a Freedom Camping in Vehicles bylaw pending advice from officers on the content of a new Statement of Proposal for a bylaw, and further information on a possible review of the Freedom Camping Act 2011.

c) agree to alter part of previous resolution GB/2015/112 passed at the Governing Body meeting on 29 October 2015

from:

“a) confirm the following legacy bylaws, or residual parts, in accordance with section 63(3) of the Local Government (Auckland Transitional Provisions) Act 2010 until 31 October 2020, at which time these bylaws, or residual parts, will be automatically revoked …”

to:

“a) confirm the legacy bylaws in i., or residual parts, in accordance with section 63(3) of the Local Government (Auckland Transitional Provisions) Act 2010, until a new bylaw made under the Freedom Camping Act 2011 comes into force at which time these bylaws or residual parts will be automatically revoked; and confirm the legacy bylaws in subparagraphs ii. to v. or residual parts, in accordance with section 63(3) of the Local Government (Auckland Transitional Provisions) Act 2010 until 31 October 2020, at which time these bylaws, or residual parts, will be automatically revoked…”.

d) direct officers to provide the Regulatory Committee (or its equivalent) and Governing Body with advice on the following potential elements of a future Statement of Proposal:

i) proposed prohibitions in the following areas:

A) all areas the Freedom Camping Hearings Panel recommended should be prohibited.

B) the 61 sites proposed in public submissions for inclusion as prohibited areas, which were not specified in the original Statement of Proposal but are identified in Attachment E of the Hearings Panel Report.

C) all Reserves in residential areas that are Reserves held under the Reserves Act 1977.

ii) restricted freedom camping in the seven sites proposed in public submissions for inclusion as restricted freedom camping areas, which were not specified in the original Statement of Proposal but are identified in Attachment E of the Hearings Panel Report.

iii) restricted or prohibited freedom camping in two sites proposed in public submissions, which were not specified in the original Statement of Proposal but are identified in Attachment E of the Hearings Panel Report.

iv) a General Rule that regulates freedom camping outside restricted and prohibited areas not listed in the proposed bylaw, which includes provision for:

A) a prohibition of all freedom camping in vehicles parked directly outside residential homes (unless the resident has granted permission for the vehicle to be parked outside their home).

B) a prohibition of all freedom camping in vehicles parked directly outside commercial premises, educational facilities, healthcare facilities, playgrounds, and swimming pools.

C) a maximum number of nights stay at any specific site.

D) the same enforcement approach in relation to homelessness as set out in the original Statement of Proposal, which aims to offer compassionate support for people with social needs.

v) any other specific proposal for possible inclusion in a Statement of Proposal that is communicated to the Chief Executive by a councillor or Local Board before 30 September 2019.

e) note that following decisions on the advice on the matters in recommendation d) above, council officers will be directed to develop a new Statement of Proposal for the Freedom Camping in Vehicles Bylaw for consideration by the Regulatory Committee (or its equivalent) and the Governing Body, following consultation with Local Boards”.

3. The Governing Body considered the following at its meeting on 22 August 2019:

a) Item 9 – Implementing the next steps for the Freedom Camping in Vehicles Bylaw (Hearings Panel Report).

b) Item 10 – Chair’s Report on Freedom Camping in Vehicles Bylaw.

4. The attachments to this report show sites that are already in scope for the next phase of work. Attachment A provides a list of areas included in the previous statement of proposal and Attachment B provides a list of the 70 additional areas raised by submitters during the previous consultation.

5. This is an opportunity to provide further input on proposed sites which have not already been included within the scope of the next phase and which meet statutory requirements for inclusion in the Freedom Camping in Vehicles Bylaw.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) note the resolution of the Governing Body with regards to the Freedom Camping in Vehicles Bylaw.

b) forward any other specific proposal for possible inclusion in a Statement of Proposal to the Chief Executive before 30 September 2019.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Freedom Camping in Vehicles – Managing freedom camping in Auckland (Statement of Proposal) (Under Separate Cover)
b ⇩	Areas proposed by submitters during public consultation and not included within the statement of proposal (Attachment E of the Hearings Panel Report)	135

Ngā kaihaina

Signatories

Author

Michael Sinclair - Manager Social Policy and Bylaws

Authorisers

Kataraina Maki - GM - Community & Social Policy

Louise Mason - GM Local Board Services

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

19 September 2019

Proposed redevelopment of 6 Clonbern Road, Remuera

File No.: CP2019/16671

Te take mō te pūrongo

Purpose of the report

1. This report seeks the Ōrākei Local Board’s endorsement for Panuku Development Auckland (Panuku) to recommend to the Finance and Performance Committee the disposal of 6 Clonbern Road, Remuera for redevelopment purposes.

Whakarāpopototanga matua

Executive summary

2. 6 Clonbern Road, Remuera is a council-owned property. A two-level concrete car park is located on the site. The car park structure has significant structural integrity issues. Auckland Transport (AT) managed the property from 2010. In March 2019, AT made the decision to close the upper level of the car park due to these issues.

3. In 2019, AT reviewed 6 Clonbern Road, Remuera and concluded that it was no longer required for transport infrastructure or service purposes. The AT Board subsequently approved the transfer of the asset to Panuku for redevelopment subject to the provision of a minimum of 200 car parking spaces. The asset is now under Panuku’s management.

4. Foodstuffs, which operates a New World supermarket at the property adjacent to 6 Clonbern Road, Remuera has signalled that it is interested in acquiring 6 Clonbern Road to enable a development encompassing both the car park site and the adjoining New World site.

5. Panuku is seeking to progress a redevelopment at 6 Clonbern Road, Remuera with agreed design standards and outcomes that provides for at least 200 car park spaces. To enable this to be progressed, approval must be obtained from the Finance and Performance Committee to divest 6 Clonbern Road, Remuera. Panuku has undertaken the property asset rationalisation process to determine if there are any impediments to the proposed divestment of 6 Clonbern Road for redevelopment purposes. As part of this process we seek the views of the Ōrākei Local Board regarding the proposal.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) endorse the proposed disposal of 6 Clonbern Road, Remuera for redevelopment purposes, subject to the provision of a minimum of 200 car parking spaces and agreed design standards.

Horopaki

Context

6. 6 Clonbern Road, Remuera was acquired by the legacy Auckland City Council in three separate transactions in 1962 and 1966 for a parking place under s177 of the Municipal Corporations Act 1954. The property has been used as a public car park since at least 1966. The car park is a concrete structure and contains a lower covered level and an upper open rooftop level.

7. Vehicular access to and from the upper level of the car park is through Clonbern Road via a two-directional ramp in the north-west corner of the property. The lower level does not have direct road access. Access to the lower level is through the adjoining New World car park at 8-10 Clonbern Road via a right of way. This right of way is secured through a car park licence agreement between the council and the owners of New World, the National Trading Company of New Zealand Limited – the land-owning entity of Foodstuffs. The council has an obligation under the licence to provide 45 spaces to service the adjacent New World until 2028.

8. The Auckland Unitary Plan zoning of the property is Business - Town Centre Zone.

Tātaritanga me ngā tohutohu

Analysis and advice

Building structural integrity issues

9. The car park building has significant structural integrity issues. In November 2018, AT closed the upper level of the car park following advice from external engineers regarding corrosion and the potential impact on its structural integrity. Following load testing in December 2018, the upper level was reopened to vehicles up to 2,500kg gross mass. The load testing was an interim measure to open the upper level for the Christmas 2018 shopping period, and the longer-term usage and future management of the car park was to be reviewed by AT in 2019.

10. Compliance with the 2500kg weight restrictions was managed by wardens until 24 December 2018. This was not to be a permanent arrangement, and subsequent compliance with the weight restrictions was attempted through signage instruction and communication to drivers. Attendance by AT enforcement officers on site during early 2019 revealed multiple instances of vehicles over 2500kg parking and that there was widespread non-compliance with the weight restrictions.

11. Based on the expert advice and the evidence of regular non-compliance with the vehicle weight restrictions in place on the upper level, AT made the decision to close the upper level of the car park from 19 March 2019. There has been significant opposition to this closure from the Remuera Business Association and the local community.

Redevelopment opportunity

12. In 2019 AT reviewed its requirements for the car park and concluded that it was no longer required for AT’s transport infrastructure or service purposes. In June 2019, AT Board subsequently approved the transfer of the asset to Panuku for redevelopment subject to the provision of a minimum of 200 car parking spaces. The asset was transferred to Panuku in July and is now under Panuku’s management.

13. Foodstuffs has signalled that it is interested in acquiring 6 Clonbern Road and undertaking a development encompassing both 6 and 8-10 Clonbern Road (the New World site).

14. Prior to progressing any redevelopment process, Panuku must first obtain approval from the Finance and Performance Committee to divest the property. Panuku is undertaking the property asset rationalisation property for 6 Clonbern Road to determine if there are any impediments to its proposed divestment for redevelopment purposes.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. Internal consultation was undertaken with the council group for 6 Clonbern Road in August 2019.

16. Watercare advised that there are a number of gravity wastewater lines and manholes located on 6 Clonbern Road that will need to be protected from damage should the property be redeveloped.

17. No other issues were raised and no planned or funded alternative public work were identified via the internal consultation.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18. Panuku attended a workshop with the Ōrākei Local Board on 5 September 2019 regarding the proposed disposal of 6 Clonbern Road, Remuera. The Ōrākei Local Board informally indicated its support for the proposal. This report provides the Ōrākei Local Board with an opportunity to formalise its views regarding the proposed disposal for redevelopment purposes of 6 Clonbern Road, Remuera.

Tauākī whakaaweawe Māori

Māori impact statement

19. 19 mana whenua iwi authorities have been contacted regarding the potential sale of 6 Clonbern Road, Remuera for redevelopment purposes. This consultation is due to close on 23 September 2019 and the feedback received will be incorporated into the report to the Finance and Performance Committee.

Ngā ritenga ā-pūtea

Financial implications

20. As there is no funding allocated in the council’s 10-year budget (long-term plan) for the construction of 200 car parks at 6 Clonbern Road, Remuera, proceeds of sale from the proposed divestment/ development of this property will be allocated to the construction and retention of 200 car parks at the property, which will be retained in council ownership. The balance of the proceeds of sale will be allocated to the council’s 10-year budget.

21. Capital receipts from the sale of properties no longer required for council infrastructure or service purposes contribute to Auckland Plan outcomes and the 10-year budget (long-term plan) by providing the council with an efficient use of capital and prioritisation of funds to achieve its activities and projects. In the 2019/2020 financial year, the 10-year budget (long term plan) has forecast the disposal of non-strategic assets to the value of of $24 million.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

22. An investigation undertaken by Simpson Grierson in 1998 concluded that 6 Clonbern Road, Remuera would be exempt from the offer-back obligations to the former owners set out in s40 Public Works Act 1981 on the basis that there has been a significant change to the property. Furthermore 200 car parks are to be retained in council ownership at 6 Clonbern Road, Remuera and the carparking function will remain.

Ngā koringa ā-muri

Next steps

23. Following receipt of the Ōrākei Local Board resolution and the completion of the property rationalisation process for 6 Clonbern Road, this proposal will be presented to the Finance and Performance Committee with a disposal recommendation to enable redevelopment of the site, subject to agreed design standards and the provision of a minimum of 200 car park spaces.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Images of 6 Clonbern Road, Remuera	165

Ngā kaihaina

Signatories

Author

Letitia Edwards - Team Leader Portfolio Review, Panuku Development Auckland

Authorisers

Marian Webb - Manager Portfolio Strategy, Panuku Development Auckland

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

19 September 2019

ATEED six-monthly report to the Ōrākei Local Board

File No.: CP2019/17213

Te take mō te pūrongo

Purpose of the report

1. This report provides the Ōrākei Local Board with highlights of ATEED’s activities in the Ōrākei Local Board area as well as ATEED’s regional activities for the six months 1 January to 30 June 2019.

2. This report should be read in conjunction with ATEED’s Quarter 3 report to Auckland Council (available at www.aucklandnz.com) and the forthcoming Quarter 4 report to the Auckland Council CCO Finance and Performance Committee (available 17 September). Although these reports focus primarily on the breadth of ATEED’s work at a regional level, much of the work highlighted has significant local impact.

Whakarāpopototanga matua

Executive summary

3. This report provides the Ōrākei Local Board with relevant information on the following ATEED activities:

· Locally driven initiatives: Young Enterprise Scheme, Ōrākei business awards, supporting local businesses

· Supporting local business growth

· Filming activity

· Youth employment pathways

· Youth connections

· Offshore talent attraction

· Local and regional destination management and marketing

· Delivered, funded and facilitated events

4. Further detail on these activities is listed under Analysis and advice

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) receive ATEED’s update to the Ōrākei Local Board – September 2019.

Horopaki

Context

5. ATEED has two areas of focus:

6. Economic Development – including business support, business attraction and investment, local economic development, trade and industry development, skills employment and talent and innovation and entrepreneurship.

7. Destination - supporting sustainable growth of the visitor economy with a focus on destination marketing and management, major events, business events (meetings and conventions) and international student attraction and retention.

8. These two portfolios also share a common platform relating to the promotion of the city globally to ensure that Auckland competes effectively with other mid-tier high quality of life cities.

9. ATEED works with local boards, Council and CCOs to support decision-making on local economic growth and facilitates or co-ordinates the delivery of local economic development activity. ATEED ensures that the regional activities that ATEED leads or delivers are fully leveraged to support local economic growth and employment.

10. In addition, ATEED’s dedicated Local Economic Development (LED) team works with local boards who allocate locally driven initiatives (LDI) budget to economic development activities. The LED team delivers a range of services such as the development of proposals, including feasibility studies that enable local boards to directly fund or otherwise advocate for the implementation of local initiatives.

11. ATEED delivers its services at the local level through business hubs based in the north, west and south of the region, as well as its central office at 167B Victoria Street West.

12. Additional information about ATEED’s role and activities can be found at www.aucklandnz.com/ateed.

Tātaritanga me ngā tohutohu

Analysis and advice

13. As at 30 June 2019, 3303 businesses had been through an ATEED intervention or programme. Of these, 122 businesses were in the Ōrākei Local Board area – 27 businesses went through Destination-related programmes and 95 businesses went through Economic Development-related programmes.

Economic Development

Locally Driven Initiatives:

14. Young Enterprise Scheme (YES): The Auckland Chamber of Commerce has delivered the Lion Foundation Young Enterprise Scheme (YES) since January 2018. ATEED maintains a strategic role. During the period, there were 58 schools participating in the Auckland YES programme, representing 1,376 students completing the programme. Baradene College, Glendowie College and Sacred Heart College (Auckland) are the three schools from the Ōrākei Local Board area participating in the YES programme.

15. Ōrākei business awards: This project was completed during Q2.

16. Supporting local businesses: The team engaged with local board staff and the local board, but unfortunately no projects were identified that could utilise this funding.

Supporting Local Business Growth

17. This area is serviced by the Business and Enterprise team in the Central office, located at 167B Victoria Street West, Auckland CBD. The team comprises of Business and Innovation Advisors and administration support. The role of this team is to support the growth of Auckland’s key internationally competitive sectors and to support to provide quality jobs.

18. A key programme in achieving this is central government’s Regional Business Partnership Network (RBPN). This is delivered by ATEED’s nine Business and Innovation Advisors (BIA), whose role is to connect local businesses to resources, experts and services in innovation, R&D, business growth and management.

19. ATEED’s BIAs engage 1:1 with businesses through a discovery meeting to understand their challenges, gather key data, and provide connections / recommendations via an action plan.

20. Where businesses qualify (meet the programme criteria and/or align to ATEED’s purpose as defined in the SOI) the advisors facilitate government support to qualifying businesses, in the form of:

· Callaghan Innovation R&D grants (including Getting Started, project and student grants (https://www.callaghaninnovation.govt.nz/grants)

· Callaghan Innovation subsidised innovation programmes

(https://www.callaghaninnovation.govt.nz/innovation-skills)

· RBPN business capability vouchers (NZTE), where the business owner may be issued co-funding up to $5,000 per annum for business training via registered service providers. Voucher co-funding is prioritised to businesses accessing this service for the first time, in order to encourage more businesses to engage with experts to assist their management and growth.

· NZTE services such as Export Essentials (https://workshop.exportessentials.nz/register/)

· Referrals to NZ Business Mentors via The Chamber of Commerce.

21. During the reporting period, ATEED Business and Innovation Advisors met with 33 businesses in the Ōrākei Local Board area, three for innovation advice and services and 32 for business growth and capability advice and services (eight were returning clients). From these engagements:

· Twenty-two RBPN vouchers were issued to assist with business capability training

· Ten connections were made to Callaghan Innovation services and programmes

· Twelve referrals were made to Business Mentors New Zealand

· Seventeen connections were made to ATEED staff and programmes

· More than 140 connections were made to other businesses or programmes.

Other support for new businesses

22. During the period, ATEED also ran workshops and events aimed at establishing or growing a new business and building capability. Eleven people from the Ōrākei Local Board area attended an event below:

· Starting off Right workshop - 1

· Business clinic - 8

· Innovation clinic – 2

Filming activity within the Ōrākei Local Board area

23. ATEED’s Screen Auckland team provides film facilitation services as part of ATEED’s support for the screen and digital sector of Auckland’s economy. Screen Auckland facilitates, processes and issues film permits for filming activity in public open space. This activity supports local businesses and employment, as well as providing a revenue stream to local boards for the use of local parks.

24. Between 1 January and 30 June 2019, 305 film permits were issued in the Auckland region across 379 locations and 404 days of filming. Of these, 13 permits were issued in the Ōrākei Local Board area. The Ōrākei Local Board area’s share of film permit revenue was $3,130.43 for the period (total for all boards combined was $51,191.30).

25. On average, 37 crew work on each shoot day. This does not reflect filming that also takes place in studios, private property or low impact activity that wouldn’t have required a permit. During the period, 81 permits were issued for TV commercials (TVC), making up 27 per cent of permits issued. A quarter of the TVC permits were destined for an international market.

26. Some of the key film productions that were issued permits to film in the Ōrākei Local Board area were:

· Only Cloud Knows (feature film)

· Power Rangers

27. Auckland is becoming a popular destination for international television networks to pilot an episode of a new TV series to allow them to gauge if a series will be successful. Permits were issued for locations across the Auckland region earlier this year for two new US pilots.

28. ATEED delivered the Future Ready Summit on 26 June at the Vodafone Events Centre in Manukau. Approximately 250 employers, 40 young people and 20 speakers (eight under the age of 24). The Youth Employer Pledge partners were the primary audience. The Future Ready Auckland: Driving economic development through technology and transformation insights paper was also released, attracting strong media attention - including a lead story on Radio NZ Nine to Noon. The research aims to better understand Auckland’s future skill needs, including future growth sectors. ATEED is currently working with pledge partners to harness the network, with a focus on south and west Auckland now that Youth Connections has transferred to The Southern Initiative.

Local Jobs and Skills Hubs

29. ATEED is the regional partner for the network of Auckland Jobs and Skills Hubs. These multi-agency hubs support employers at developments where there is a high and sustained demand for local labour and skills development. The Auckland network includes Ara (Auckland Airport development), City Centre and Tāmaki hubs. As at 30 June, 377 people had been placed into employment via the ATEED-facilitated CBD hub, 1,914 training outcomes were delivered, and 11 apprenticeships were facilitated. About 36 per cent of those employed are Māori, against a target of 40 per cent. ATEED has developed a school engagement pilot programme with interested employers and schools aimed at engaging students with career opportunities in the construction and infrastructure sector. ATEED also provided funding to a Progressive Employment Programme for at-risk youth, supporting cadet training and developing youth-ready capability within businesses working on the City Rail Link. The City Centre hub is a training partner for this programme.

Offshore talent attraction

30. The Auckland. We’re Hiring campaign ran from January to March 2019. The campaign is designed to attract high-skilled offshore construction and technology talent to Auckland. The campaign resulted in 2295 job applications.

Destination

Regional destination management and marketing activity

31. The Elemental AKL winter festival website went live on 29 April. The festival ran from 1-31 July and is developed to promote sustainable tourism growth by encouraging visitation more evenly throughout the year, and dispersing visitors across the region. The programme included more than 60 free and ticketed events across the themes of light, food, entertainment, and culture. Elemental Feast went live on 4 June, with 120 restaurants participating in plating up unique festival dishes using ingredients sourced from the Auckland region and inspired by the elements.

32. The Short Break campaign, aimed at leisure travellers on Australia’s eastern seaboard, ran during Q3 and Q4. There were three bursts of the campaign, focused on themes of nature, food and wine, and ultimate things to do in Auckland featuring different parts of the region. As part of the campaign, ATEED hosted news.com.au and lifestyle.com.au in Auckland, showcasing the city’s unique offering that is promoted in the campaign. News.com.au has a reach of six million and will produce a dedicated feature on Auckland as well as share one article on Facebook with their 1.1 million followers. Lifestyle.com.au has a reach of 1.2 million unique viewers and will produce two dedicated online features.

Delivered, funded and facilitated events

33. During the period, ATEED delivered the 2019 Auckland Lantern Festival at the Auckland Domain. Customer satisfaction was 89 per cent, an increase of nine per cent compared to the previous year. Some key findings from the customer survey found that respondents were very positive about what the event meant for the city, with 96 per cent of respondents agreeing that Auckland Council should continue to support events like the Lantern Festival and 94 per cent saying that the event brought people from different ethnic and cultural groups together (compared to 95 per cent and 91 per cent respectively in the previous year). The Auckland Lantern Festival’s sustainability objectives through the Cultural Festivals Strategy resulted in 62 per cent of waste being diverted from landfill. This has nearly doubled in two years, with the diversion being 34 per cent in 2017.

34. Given the need to prioritise police resourcing following the events in Christchurch on 15 March, the 2019 Pasifika festival, which was due to run on 23 and 24 March, was cancelled. Although the festival would have been an opportunity to bring Auckland’s communities together at a time of national mourning, given the unprecedented nature of what happened and after discussions with the New Zealand Police, it was agreed that Police must prioritise resourcing to ensure the safety of communities across the city.

35. During the period, residents of the Ōrākei Local Board area were also able to enjoy events funded or facilitated by ATEED across the Auckland region, including the ASB Classic, Splore Music and Arts Festival, Sculpture on the Gulf, the New Zealand Comedy Festival, the Auckland Writers Festival, the Auckland Art Fair, Warhorse, and Auckland Wine Week.

36. A full schedule of major events is available on ATEED’s website, aucklandnz.com.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

37. ATEED assesses and manages our initiatives on a case-by-case basis and engages with the Council group where required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

38. Local Board views are not sought for the purposes of this report. Local Board views were sought for some of the initiatives described in this report.

Tauākī whakaaweawe Māori

Māori impact statement

39. The proposed decision to receive the six-monthly report has no impact on Māori. ATEED assesses and responds to any impact that our initiatives may have on Māori on a case-by-case basis.

Ngā ritenga ā-pūtea

Financial implications

40. The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

41. The proposed decision to receive the six-monthly report has no risk. ATEED assesses and manages any risk associated with our initiatives on a case-by-case basis.

Ngā koringa ā-muri

Next steps

42. ATEED will provide the next six-monthly report to the Local Board in February 2020 and will cover the period 1 July to 31 December 2019.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Samantha-Jane Miranda, Operational Strategy Advisor (ATEED)

Authorisers

Quanita Khan, Manager Operational Strategy and Planning (ATEED)

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

19 September 2019

Board Member Report - Carmel Claridge

File No.: CP2019/17168

Purpose of the report

1. To update the Ōrākei Local Board Members on projects, activities and issues.

Recommendation/s

a) That the report be received.

Portfolio Lead: Transport

Other (alternate portfolio holder): Parks and Reserves

Matters attended to on behalf of residents this month include – but are not limited to the following:

· Liaison with Community Facilities to ensure lighting fix– Pathway to Rutherford Reserve & Scout Hall.

· Pathway Maintenance / Lighting – Privately owned walkway to Meadowbank Shopping Centre – New Property Management contacted and agreement obtained by Body Corporate to ensure lights are fixed and pathway is kept free of broken glass, rubbish and overgrown weeds in the future.

· Regular communication with Meadowbank Residents’ Association to update on Tapaha Reserve Works, GI2TP, Ōrākei Local Board’s One Local Initiative (Gowing Drive Connection) and other ancillary matters.

· Reinstallation of the discontinued Bus Stops in Arthur St, Ellerslie to ensure safe use for students still utilising the School bus service that remains active which appeared to be overlooked by Auckland Transport when the stops were closed and made available for parking.

· Meeting with acting Site Foreman at the “Element” Apartment Development at the corner of Pukerangi Cres and Arthur St to address residents’ concerns over alleged inappropriate parking by trade vehicles attending the site. Assurances have been obtained that the matter would be raised with all tradesmen and warnings given at the regular Works Site meeting.

· Discussions with Remuera parents using the Walking School Bus – joining them on the route to identify specific hazard points, obtaining local input to formulate ideas for future Local Board projects to deliver with Local Board Transport Capital funding.

· Addressing concerns of Caulton St, St Johns residents about recent kerb & channelling works in the area. Contractors have acknowleged the need to redo segments of the street that do not meet the required standards and are now communicating directly with affected residents.

Other (alternate portfolio holder): Parks and Reserves

· Organized Community Facilities removal of pile of palm fronds causing injury to park pathway users - Waiata Reserve.

· Alerted Community Facilities to overflowing bins – Michaels Ave Reserve.

Activities: 8th July – 9th September

Date Activities

9^th July Auckland Transport Meeting

Meadowbank St Johns Residents’ Association Meeting

11^th July Ōrākei Local Board Workshop

12^th July Constituent Meeting to discuss Tāmaki Wrap project

15^th July Business meeting Agenda Run Through

16^th July Leases Meeting

18^th July Attendance at Freedom Camping Hearings Auckland Town Hall

CABAC Meeting

Ōrākei Local Board Business Meeting

19^th July Pourewa Valley Enhancement Plan Meeting

Meeting with Barry Stewart MSJRS Chair – Local Issues Discussion

22^nd July Meeting with Roy Clements – Pourewa Plan update

Attendance at “Have Your Say” event – Hobson Bay Walkway Consultation

23^rd July Whakatakataka Bay site visit – GI2TP Shared Path Route Investigation

Auckland Transport Meeting

24^th July Tāmaki Yacht Club site visit

25^th July Ōrākei Local Board Workshop

27^th July Attendance at Eastern Songbird Trap Handout – St Heliers

31^st July Eastern Bays Network Meeting attendance

Shared Path Meeting Auckland Transport HQ – OLB Chair/Deputy Chair

Meeting with Healthy Waters/Plastics Industry Representive/ TEEF Chairs & Coordinator

1^st August Ōrākei local Board Workshop

2^nd August Powhiri at Ngati Whatua Ōrākei Marae to honour Matt Maihi

TEEF Executive Meeting

3^rd August Attendance at “Have Your Say” event – Waiatarua Enhancement Plan Consultation

8^th August Ōrākei Local Board Workshop

13^th August Business Meeting Agenda Run Through

Meadowbank St Johns Residents’ Association Meeting

Tāmaki Yacht Club site management meeting

14^th August Kepa Bush site visit with John LaRoche Friends of Kepa Bush, Wildlands contacting staff and Council officers.

14^th August Eastern Songbird AGM Attendance and presentation as Deputy Chair on behalf of the Board in Kit Parkinson’s absence

15^th August Chair/Deputy Chair Meeting

Ōrākei Local Board Business Meeting

17^th August Waiatarua Community Planting Day attendance

19^th August Lilliput Lease Discussion Meeting

20^th August Hui – Ngati Whatua Ōrākei attendance

Win with Words Prizegiving – Presentation of Awards ( Remuera Library )

22^nd August Tāmaki Estuary Environment Forum – Meeting Chair.

Ōrākei Local Board Worksop

25^th August Mission Bay Beach Clean Up attendance

Stonefields Residents’ Association AGM & Meet the Candidates for Auckland Council attendance

26^th August Ellerslie Residents’ Association – AGM & Meet the Candidates for Auckland Council attendance

31^st August Attendance – “Bikes & Trucks – A Blind Zone Workshop” hosted by cycling group Bike Tāmaki Drive

Community Pot Luck Dinner attendance – hosted by Meadowbank St Johns Residents’ Association

1^st September Okahu Bay Clean Up attendance

Meadowbank Community Centre Open Day attendance

2^nd September Attendance at Auckland High Court as observer – Legal Proceedings against Regional Facilities Auckland Ltd.

5^th September Chair/Deputy Chair Meeting

Ōrākei Local Board Workshop

Attendance as OLB invitee to the opening of Akarana Eatery in the Hyundai Marine Sports Centre

8^th September Fairy Festival Ellerslie attendance

Pourewa Valley Clean Up & Community BBQ – Organized by myself in my capacity as Chair of “Friends of Pourewa Valley” run in conjunction with the Meadowbank St Johns Residents’ Association

9^th September Accompanied the Remuera Walking School Bus to identify hazards on route for future Local Board transport projects.

Attachments

No.	Title	Page
a ⇩	Photographs - September 2019	355

Signatory

Author

Carmel Claridge - Ōrākei Local Board Member

Date: 9 September 2019

Chairperson	Kit Parkinson
Deputy Chairperson	Carmel Claridge
Members	Troy Churton
	Colin Davis, JP
	Toni Millar, QSM, JP
	Ros Rundle
	David Wong, JP

No.	Title	Page
a ⇩	Chairperson's report - September 2019	175
b ⇩	Ngāti Whātua Ōrākei Reserves Board meeting 5 August 2019 Agenda and Minutes	179
c ⇩	Tūpuna Maunga o Tāmaki Makaurau Authority Hui 49 Agenda and Hui 48 Minutes	233
d ⇩	Letter of thanks for funding from the Remuera West Scout Group	331
e ⇩	Letter from Phil Goff, Mayor of Auckland	333
f ⇩	Memo - Marina Strategy Update September 2019	335
g ⇩	The Landing Fee charge calculation	339
h ⇩	Draft Proposed priority products and priority product stewardship scheme guidelines	341
i ⇩	Freedom Camping Feedback	343

Authors	Kim Lawgun - Democracy Advisor
Authorisers	Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards