2 Apologies
At the close of
the agenda no apologies had been received.
3 Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Confirmation
of Minutes
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That the Te Oro Committee of the Maungakiekie-Tamaki Local Board:
a)
confirm the ordinary minutes of its meeting,
held on Friday, 28 June 2019, as true and correct.
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5 Leave
of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of
the agenda no requests for acknowledgements had been received.
7 Petitions
At the close of
the agenda no requests to present petitions had been received.
8 Deputations
Standing
Order 7.7 provides for deputations. Those applying for deputations are required
to give seven working days notice of subject matter and applications are
approved by the Chairperson of the Te Oro Committee of the Maungakiekie-Tamaki
Local Board. This means that details relating to deputations can be included in
the published agenda. Total speaking time per deputation is ten minutes or as
resolved by the meeting.
At the close of the agenda no
requests for deputations had been received.
9 Public
Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of
the agenda no requests for public forum had been received.
10 Extraordinary
Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
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Te Oro
Committee of the Maungakiekie-Tamaki Local Board
06 September
2019
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Te
Oro activity report quarter four 2018/2019
File No.: CP2019/16150
Te take mō te
pūrongo
Purpose of the report
1. To provide an operational update for quarter four 2018/2019 for Te
Oro (Attachment A).
Whakarāpopototanga matua
Executive summary
2. Te
Oro is an arts facility owned and operated by Auckland Council, which is funded
by the Maungakiekie-Tāmaki
Local Board and is now in its third year of operation.
3. The
Te Oro Charter outlines the vision for the arts facility, and has three focus
areas: youth, local community and creativity.
4. Te
Oro have provided an operational report for activity delivered in quarter four.
5. During quarter four, Te Oro delivered 36
programmes that responded to the three focus areas of the charter, two
of which were delivered by Memorandum of Understanding (MoU) partners.
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Ngā tūtohunga
Recommendation/s
That the Te Oro Committee of
the Maungakiekie-Tāmaki Local Board:
a) receive the Te Oro activity report quarter four 2018/2019
(Attachment A to the agenda report).
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Horopaki
Context
6. Te
Oro is an arts facility owned and operated by Auckland Council, which is funded
by the Maungakiekie-Tāmaki
Local Board and is now in its third year of operation.
7. The Te Oro Charter outlines the vision for the arts facility and has
three focus areas of youth, local community and creativity. Partnership is
acknowledged in the Te Oro Business Plan as an important tool to help deliver
on areas of activity. Te Oro have provided an operational report for activity
delivered in quarter four.
Tātaritanga me ngā
tohutohu
Analysis and advice
8. During
quarter four, Te Oro delivered 36 programmes,
which responded to the three focus areas of the charter: youth, local community
and creativity. Of these programmes:
· three were delivered by MoU partners
· 35 targeted youth (12-24 years age group)
· 36 delivered on creative outcomes
· five were led by the local artists or community
· two delivered on Māori outcomes
· one was part of the Arts and Culture Regional
Programme.
9. Procured
programmes are developed to deliver on the action plan goals outlined in the Te
Oro Business Plan 2015–2018.
10. There
has been an increase in staffing required at Te Oro, which is offset by revenue
generating activity. This increase in staffing is due to venue hire, delivery
of shared risk partnerships, MoU programmes and more intensive events
scheduled, as part of the strategy to increase participant numbers of 15-19 and
20-24-year olds, entrance revenue and audience numbers.
11. The review of the facility business plan was due for completion in
December 2018, however delays to the project have
pushed the completion date to late-2019.
The partnership model
12. The
partnership model is set out in the business plan and is of strategic importance to Te Oro.
It supplements procured programmes and helps to build the capacity and
capability of the community. Partners utilise space in the building at low or
no cost to deliver programmes which align with the charter.
13. MoU
agreements are developed with programme partners following approval from the
committee. The agreements are structured so that:
· for usage over what is agreed in the MoU, the facility agreed fees
and charges rates apply, including the community rate where criteria for this
lower rate is met
· they do not affect potential sources of revenue for the centre by
making commitments only around booked hireage.
14. During
MoU negotiations, staff seek explicit agreement from partners to align their
programmes to the charter’s delivery focus areas.
15. Of the 36 programmes delivered during quarter four, three were
delivered by MoU partners.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
16. There are no Council group impacts or views associated with receiving this report.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
17. The
local board funds Te Oro and three local board members represent the local
board on the Te Oro Governance Committee.
18. The
charter and business plan were designed to align with the
Maungakiekie-Tāmaki Local Board Plan 2017 and deliver on the following
local board plan outcomes:
· creating strong and thriving communities that are enabled to
participate, celebrate and contribute
· ensuring young people are engaged, heard and active in their local
communities.
Tauākī whakaaweawe
Māori
Māori impact statement
19. Ken
Kerehoma of Ngāti Whātua Ōrākei and Emily
Karaka of Ngāi Tai ki Tāmaki represent mana whenua on the Te
Oro Committee.
20. Māori contemporary and traditional arts
and celebrations, developed by and for Māori, are an integral part of the programmes on offer at Te
Oro. These programmes occur across four key areas: mana whenua led
programmes, the partnership programme with Ruapotaka Marae, ongoing tutor-led
programmes and one-off programmes.
21. Programmes at Te Oro are delivered in alignment with the Auckland
Plan, specifically the chapter on Māori Identity and Wellbeing Te tuakiri Māori me tōna
oranga.
Ngā ritenga
ā-pūtea
Financial implications
22. There
are no financial implications associated with receiving the quarter four
report.
23. Te Oro’s mandate to provide low cost or free classes
constrains the ability of the facility to generate programming revenue. The
introduction of a koha based payment and ticket sales from the Te Oro Presents
pilot season has resulted in a growth in revenue income.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
24. The key
risks identified in the Te Oro quarter four report are outlined in table 1:
Table 1: Risks identified in the Te Oro
quarter four report
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Risks
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Mitigation
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Intimidation of staff/public
from aggressive and abusive clients
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· Maintain the robust security programme developed by staff
· Implement/review and test security measures regularly
· Continue to follow proper safety protocols and procedures.
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Non-security based health and safety issue for
administration staff on reception
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· Test health and safety solutions and measure results.
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Ngā koringa ā-muri
Next steps
25. There is no implementation to be considered in association with this
report.
Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩ 
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Te Oro activity report quarter four 2018/2019
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11
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Ngā kaihaina
Signatories
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Author
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Sarah Edwards – Arts and Culture Advisor, Arts,
Community and Events
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Authorisers
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Graham Bodman - General Manager Arts, Community and
Events
Victoria Villaraza - Relationship Manager
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