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Waiheke Local
Board
26 September
2019
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1 Welcome
Member Brown led
the meeting with a karakia.
2 Apologies
3 Declaration
of Interest
There were no
declarations of interest.
4 Confirmation
of Minutes
5 Leave
of Absence
There were no
leaves of absence.
Note: Item 9 was heard at this point.
6 Acknowledgements
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6.1
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Acknowledgements
– Local Board Members’ Valedictory Speeches
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Local Board Members were provided the
opportunity to deliver their respective valedictory speeches and reflected
upon their highlights over the past electoral term.
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Resolution number WHK/2019/174
MOVED by Chairperson C Handley, seconded by Member B
Upchurch:
That the
Waiheke Local Board:
a)
receive the valedictory speeches of
Members Brown and Upchurch and Chairperson Handley.
b)
acknowledge and thank Waiheke Local
Board Members Shirin Brown and John Meeuwsen for their service to the local
community during the 2016 – 2019 electoral term.
CARRIED
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7 Petitions
There were no
petitions.
8 Deputations
There were no
deputations.
9 Public
Forum
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9.1
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Public Forum – Jane Scarles, and
Teresa Sokolich – Waiheke Island Community Cinema
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Jane Scarles, and Teresa Sokolich
– Waiheke Island Community Cinema, were in attendance to deliver a
Public Forum presentation in support of their local community grant
application.
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Resolution number WHK/2019/175
MOVED by Chairperson C Handley, seconded by Member B
Upchurch:
That
the Waiheke Local Board:
a) thank
Jane Scarles, and Teresa Sokolich - Waiheke Island Community Cinema, for
their attendance and Public Forum presentation.
CARRIED
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9.2
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Public Forum – Rick Dyer and Janine
Martin – Waiheke Mustangs Soft Ball Club
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Janine Martin – Waiheke
Mustangs Soft Ball Club was in attendance to deliver a Public Forum
presentation in support of their local community grant application.
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Resolution number WHK/2019/176
MOVED by Chairperson C Handley, seconded by Member S
Brown:
That
the Waiheke Local Board:
a) thank Janine
Martin – Waiheke Mustangs Soft Ball Club for her attendance and Public
Forum presentation.
CARRIED
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Note: Councillor
Lee entered the meeting at 5.29pm during Item 9.2.
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9.3
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Public Forum - Rachel Falconer - Waiheke
Performing Dance Society supporting the Louise Emma Dance Academy Show Team
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Rachel Falconer and Kim Rae –
Waiheke Performing Dance Society supporting the Louise Emma Dance Academy
Show Team was in attendance to deliver a Public Forum
presentation in support of their local community grant application.
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Resolution number WHK/2019/177
MOVED by Chairperson C Handley, seconded by Member B
Upchurch:
That
the Waiheke Local Board:
a) thank
Rachel Falconer and Kim Rae – Waiheke Performing Dance Society
for their attendance and Public Forum presentation.
CARRIED
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9.4
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Public Forum – Hana Blackmore –
Speaking on Reduction of public bus service on Wellington and Wharf/Ostend Roads
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Hana Blackmore and Liz Cleaver -
residents were in attendance to deliver a Public
Forum presentation outlining their concerns on the reduction of public bus
service on Wellington and Wharf/Ostend Roads.
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A document was tabled in support of
this item.
A copy has been placed on the
official minutes and is available on the Auckland Council website as a
minutes attachment.
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Resolution number WHK/2019/178
MOVED by Chairperson C Handley, seconded by Member B
Upchurch:
That
the Waiheke Local Board:
a) thank Hana Blackmore and Liz Cleaver
– residents for their attendance and Public Forum presentation.
CARRIED
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Attachments
a 20190926 Waiheke Local Board Meeting - Item 9.4 -
Presentation Notes
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10 Extraordinary
Business
There was no
extraordinary business.
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12
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Waiheke Local Grants Round One 2019/2020
grant allocations
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Resolution
number WHK/2019/180
MOVED by Member S Brown, seconded by Member B Upchurch:
That the Waiheke
Local Board:
a) agree
to fund, part-fund or decline each application in Waiheke Local Grant
Round One 2019/2020, listed in table one and two below.
Table One: Waiheke Local Grants Round One 2019/2020
grant applications
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Application ID
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Organisation
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Main focus
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Requesting funding for
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Amount allocated
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Comments
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LG2018-102
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The
Artworks Theatre Incorporated
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Arts and culture
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Towards the costs of
delivering basic show operation workshops for nine youth including
technician fees, programme coordination and promotion.
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$3,000
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LG2018-103
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Kashmir
Postel
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Arts and culture
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Towards delivering six
shadow puppet shows at the Waiheke Library from November to January 2020.
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Declined
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Low priority for funding
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LG2018-110
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Waiheke
Community Art Gallery Incorporated
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Arts and culture
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Towards the "Art
Map" design and printing costs for 15,000 copies
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$2,000
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Partial contribution
towards project
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LG2018-126
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Waiheke
Performance Dance Society Incorporated
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Arts and culture
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Towards costs for dancing costumes
to perform at the National Young Performing Arts Awards in Palmerston North
on 17 to 20 October 2019.
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Declined
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Low priority for funding
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LG2018-101
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Pasifika
Pix and Films Limited
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Community
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Towards a feasibility study
including consultant fees, transport, venue hire and advertising.
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$4,000
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LG2018-104
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Waiheke
Amateur Radio Club
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Community
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Towards an emergency
communication pilot between Rocky Bay Hall and the Waiheke Local Board
office in December 2019.
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$2,000
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LG2018-105
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Mountains
to Sea Conservation Trust
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Community
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Towards delivering three
programmes in the Waiheke area for “Snorkel Day/s” including a
guided snorkel at Enclosure Bay; Te Matuku Guided Stand Up Paddle
Boarding and “Passage Rock Snorkel” at Te Matuku Marine
reserve from January to April 2020.
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$1,500
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Partial contribution
towards snorkel days
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LG2018-113
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Matiatia-Oneroa
Ratepayers and Residents Association Incorporated
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Community
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Towards exterior painting
costs for the Morra Hall including paint and labour.
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$1,850
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Tagged to paint costs.
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LG2018-114
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Penny
Anne Holmes
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Community
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Towards the printing costs
for the Ostend Market history and heritage booklet.
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Declined
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Low priority for funding
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LG2018-124
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The
Waiheke Resources Trust
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Community
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Towards outdoor mosaic
floor costs including materials and artist fees.
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Declined
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Low priority for funding
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LG2018-125
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Youthline
Auckland Charitable Trust
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Community
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Towards service delivery
costs including salaries, overheads, depreciation, fundraising and
expenses.
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Declined
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Low priority for funding
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LG2018-127
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Business
Camp Proprietary Limited
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Community
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Towards delivering the
"Startup Superstars" programme costs including venue hire,
marketing, equipment hire, management, materials, catering and
facilitators.
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Declined
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Low priority for funding
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LG2018-118
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Onetangi
Beach Races Incorporated
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Events
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Towards costs to deliver
the Onetangi Beach Races event on 23 February 2020.
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Declined
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Other sources of funding
– Low priority
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LG2018-123
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Waiheke
Island Community Cinema
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Events
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Towards the Latin American
and Spanish Film Festival in October 2019 including opening ceremony and
screening costs.
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$3,000
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Partial contribution
towards screenings, marketing and security.
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LG2018-111
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Waiheke Mustangs Softball
Club
under the
umbrella of Waiheke Sports Club Incorporated
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Sport and recreation
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Towards baseball equipment
and gear costs.
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$813
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Towards a set of bases.
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Total
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$18,163
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Table Two: Waiheke Local Grants Round One 2019/2020
multi-board grant applications
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Application ID
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Organisation
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Main focus
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Requesting funding for
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Amount requested
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Eligibility
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MB1920-153
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The
Operating Theatre Trust
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Arts and culture
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Towards 2,000 free show tickets
and free transport for children from low decile schools in the local board
area to attend the theatre production "Greedy Cat" by Joy Cowley.
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Declined
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Outside local board area,
low priority for funding.
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MB1920-161
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The
Parkinson's New Zealand Charitable Trust
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Community
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Towards the salary of six
Auckland Parkinson's community educators for the period of 1 October 2019
to 1 October 2020.
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Declined
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Low priority for funding.
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MB1920-103
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The
ReCreators Limited
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Environment
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Towards the costs for
upcycling workshops and to provide educational services in the local board
area.
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Declined
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Low priority for funding.
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MB1920-170
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Environmental
Education for Resource Sustainability Trust
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Environment
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Towards the purchase of
native plants from Te Whangai Trust and Gulf Trees and courier fees for
delivering classroom bins, administration and office expenses for recycling
in schools and preschools in the local board area.
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Declined
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Low priority for funding.
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Total
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$0.00
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CARRIED
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13
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Waiheke Environmental Grant 2019/2020 grant
allocations
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Documents were tabled in support of
this item.
A copy has been placed on the
official minutes and is available on the Auckland Council website as a
minutes attachment.
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Resolution
number WHK/2019/181
MOVED by Member B Upchurch, seconded by Member S Brown:
That the Waiheke
Local Board:
a) accept
the late application from Project Forever Waiheke as tabled.
b) agree
to fund, part-fund or decline each application in Waiheke Environmental Grant
2019/2020, as outlined in table one:
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Application
ID
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Organisation
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Main focus
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Requesting funding for
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Amount allocated
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Comments
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WE1820-01
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Kyle
Edwards
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Environment
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Towards contractor costs to
survey and redefine the Makora Walkway reserve boundaries.
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Declined
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Low priority for funding
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WE1820-02
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Talking
Tree Hill Limited
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Environment
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Towards material costs to
create a trail and install signage for the 2019 Waiheke Walking Festival
including planting, mulch, plate compactor, signage, digger, wood and
screws.
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Declined
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Low priority for funding
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WE1820-04
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The
Waiheke Resources Trust
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Environment
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Towards "Working at
Heights" advanced training course for 10 participants from Waiheke
Island from October to December 2019.
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$4,600
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WE1820-06
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The Waiheke Collective
Marine sub group
under the umbrella of Hauraki Gulf Conservation Trust
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Environment
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Towards Waiheke community
meetings on marine protection including expert consultancy fees,
information management, project dissemination, advertising and meeting
costs.
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$10,000
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WE1820-08
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Native
Bird Rescue Charitable Trust
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Environment
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Towards the purchase of
machinery for outdoor maintenance at the trust facilities.
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$2,051
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WE1820-09
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Carbon
Neutral Waiheke
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Environment
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Towards a low carbon
economy report including production costs, administration, an online
filling system, internet, promotion, marketing, printing and materials.
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Declined
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LG2018-115
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Waiheke
Community Childcare Centre Incorporated
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Environment
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Towards the salary of a
zero-waste coordinator for the Ostend Markets.
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Declined
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Low priority for funding
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WD2018-01
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Project Forever Waiheke
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Environment
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Inclusion of a community message into the Waiheke
Visitor Guide
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$2,000
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Total
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$18,651
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CARRIED
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Resolution
number WHK/2019/182
MOVED by Member B
Upchurch, seconded by Chairperson C Handley:
That the Waiheke Local Board:
c)
agree to fund, part-fund or decline the following application
under the Waiheke Environmental Grant 2019/2020, as outlined in table below:
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Application ID
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Organisation
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Main focus
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Requesting funding for
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Amount allocated
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WE1820-05
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Royal
Forest and Bird Protection Society - Hauraki Island Branch
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Environment
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Towards bait, bait
stations, binoculars, tracking tunnels and cards for the Onetangi area and
Waiheke High School.
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$2,667
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CARRIED
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Note: Member Brown declared an interest in respect to application
WE1820-05 and did not participate in the discussion and subsequent voting of
the item.
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Attachments
a 20190926 Waiheke Local Board Meeting - Item
13 - Project Forever Waiheke - Application Summary
b 20190926 Waiheke Local Board meeting - Item 13
- Project Forever Waiheke - Community Note
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14
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Referred from the Governing Body: Freedom
Camping in Vehicles Bylaw
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Resolution
number WHK/2019/183
MOVED by Chairperson C Handley, seconded by Member B
Upchurch:
That the Waiheke
Local Board:
a) note
the resolution of the Governing Body with regards to the Freedom Camping in
Vehicles Bylaw.
b) forward
the following specific proposal for inclusion in a Statement of Proposal to
the Chief Executive before 30 September 2019:
i.
support
the proposed sites and submissions on proposed site received for the Waiheke
Local Board area, noting the correct name for Rocky Bay is Omiha / Rocky Bay.
ii.
request the
following sites be added.
I)
Fourth Avenue carpark
II)
Public and community hall carparks
III)
All public beaches – and foreshore
reserve and roads, including:
I.
Owhanake Reserve carpark
II.
Onetangi
III.
Oneroa
IV.
Blackpool
V.
Surfdale
VI.
Man o War
VII.
Sandy Bay
VIII.
Enclosure Bay
IX.
Mātiatia
X.
Shelly Beach
c) request
that the Freedom Camping in Vehicle bylaw should have a definition of
homelessness and how this is dealt with, noting seasonal workers may also
need consideration.
CARRIED
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15
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Auckland Transport Report September 2019
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Jonathan
Anyon – Manager Elected Member Relationship – Auckland Transport was
in attendance to speak to this report.
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Documents were
tabled in support of this item.
A copy has
been placed on the official minutes and is available on the Auckland Council
website as a minutes attachment.
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Resolution
number WHK/2019/184
MOVED by Member B Upchurch, seconded by Chairperson C
Handley:
That the Waiheke
Local Board:
a) receive
the Auckland Transport Report September 2019.
b) endorse
the tabled document material detailing a trial of an alternative traffic
operation plan for Mātiatia over the
coming summer.
c) recommend
that the Mātiatia trial finishes on 13 April 2020 unless public
consultation during the latter part of the trial supports its continuation.
d) delegate
authority to the current Chair of the Waiheke Local Board (and recommends
that any future Chair be authorised) to give feedback on any minor design
changes on behalf of the local board on the final design of the Mātiatia trial.
e) note
that the new drop off area will have temporary and not a permanent surface.
f) note
that there will be not any reduction in the number of public parking spaces.
g) allocate
up to $50,000 from the Local Board Transport Capital Fund as a contribution,
in addition to Auckland Transport committed funds, towards the cost of
implementing the Mātiatia trial.
h) request
confirmation that the Auckland Transport have consulted the Matiatia trial
with mana whenua.
i) request that Auckland
Transport actively monitor and report back to the local board on all aspects
of the Mātiatia trial.
j) request
that Auckland Transport install P240 time restricted parking between Second
and Fourth Avenues at Onetangi.
k) note
that local board workshops have been held to recommend a preferred design for
the bus shelter graphic and Auckland Transport has been advised.
CARRIED
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Attachments
a 20190926 Waiheke Local Board Meeting -
Item 15 - Mātiatia Plan
b 20190926 Waiheke Local Board Meeting - Item 15
- Waiheke Car Park Concept Plan
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16
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10 Year Transport Plan - Consultation
summary report, September 2019
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Andrew McGill,
Head of Integrated Network Planning was in attendance via skype link, to
speak to his report.
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Resolution
number WHK/2019/185
MOVED by Member S Brown, seconded by Member B Upchurch:
That the Waiheke
Local Board:
a) note
the 10 Year Transport Plan – Consultation Summary Report.
b) note
the proposed analysis and re-prioritisation process outlined below and that
Auckland Transport will workshop the matter with the board on 10 October 2019
and request staff to bring the updated ranking to demonstrate the efficacy of
the following:
i.
the
revised scoring system.
ii. the
revised format for ranking.
iii. support
for encouraging concurrent implementation of co-located projects where
possible (but not at the expense of implementing individual projects).
iv. the
elevation of ‘process’ elements from the ranked list into
‘must have’ considerations for all pertinent projects.
c) delegate
authority to board members in attendance at the workshop on 10 October
2019 to approve the revised reprioritisation process.
d) thank
Andrew McGill and his team for their diligence and delivery for the 10 year
plan.
CARRIED
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17
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Sustainable Community and Tourism Strategy -
Project Forever Waiheke
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Janine
Geddes Senior Advisor was in attendance to speak to this report.
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Resolution
number WHK/2019/186
MOVED by Chairperson C Handley, seconded by Member B
Upchurch:
That the Waiheke
Local Board:
a) receive
the Project Forever Waiheke “Sustainable Community and Tourism Strategy
2019-2024”.
b) recommend
the incoming local board hold a facilitated session with community groups and
stakeholders to identify priority actions from the strategy and discuss
implementation options.
c) recommend
the incoming local board consider inclusion of priority actions within the
2020-2023 Waiheke Local Board Plan following consultation with relevant
stakeholders.
CARRIED
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18
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Waiheke Community Resilience and Emergency
Preparedness
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Fiona
Gregory, Strategic Advisor was in attendance to speak to this report.
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Resolution
number WHK/2019/187
MOVED by Member B Upchurch, seconded by Member S Brown:
That the Waiheke
Local Board:
a) allocate
$3,000 from the Social and Economic Development work programme towards hosting
a community event and developing community resilience plans for Waiheke and
Rākino communities to better prepare for emergencies and disasters.
CARRIED
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19
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Update on Harbourmasters leasing process
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John Nash,
Programme Manager for Hauraki Gulf Islands was in attendance to speak to this
report.
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Resolution
number WHK/2019/188
MOVED by Chairperson C Handley, seconded by Member B
Upchurch:
That the Waiheke
Local Board:
a) delegate
authority to the Head of Stakeholder and Land Advisory,
Community Facilities, to enter into a lease or leases of the
Harbourmasters building located at 10 Ocean View Road, Waiheke Island, on
commercial terms for a six month period on the recommendation of the
Programme Manager Waiheke and Gulf Islands and the Community Facilities Senior
Property Manager.
b) note
that staff will update the new Waiheke Local Board at the first available
opportunity on progress with securing a lease(s) in the new electoral term.
c) note
that subsequent expressions of interest to lease the Harbourmasters building
for a longer term of between two and five years will be initiated prior to
the expiry of the initial six month lease term.
CARRIED
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20
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Lightscape Management Plan - additional
funding request
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Resolution
number WHK/2019/189
MOVED by Member S Brown, seconded by Member B Upchurch:
That the Waiheke
Local Board:
a) approve
$3,300 from the Environmental Grants budget for the overspent contractor
costs for the Waiheke Lightscape Management Plan.
b) seek
clarification of deliverables and accountability for the management and
supervision of the Light Management Plan consultant.
c) recommend
the incoming board consider allocation of budgets to complete the Waiheke
Lightscape Management Plan.
CARRIED
|
|
21
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Landowner approval for a market at Waiheke
Island Artworks
|
|
|
Resolution
number WHK/2019/190
MOVED by Member S Brown, seconded by Member B Upchurch:
That the Waiheke
Local Board:
a) approve
the landowner application for the Oneroa Sunday Market at Waiheke Island
Artworks (2 Korora Road) on the second and fourth Sunday of each month from
27 October 2019 to 12 April 2020.
b) approve
the landowner approval for the Oneroa Sunday Market at Waiheke Island
Artworks to occur from 10am to 2pm, with setup occurring from 8am to 10am and
pack out to be completed by 3pm.
CARRIED
|
|
22
|
Temporary arrangements for urgent decisions
and staff delegations during the election period
|
|
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Resolution
number WHK/2019/191
MOVED by Chairperson C Handley, seconded by Member B
Upchurch:
That
the Waiheke Local Board:
a) utilise the local board’s existing urgent
decision-making process between the final local board business meeting and
the commencement of the term
of office of new local board members.
b) note that from the commencement of the term of office of
new local board members until the inaugural meeting of the incoming local
board, urgent decision-making will be undertaken by the Chief Executive under existing
delegations.
c) approve that staff, as a temporary measure, can make
business as usual decisions under their existing delegated authority without
requiring compliance with the requirement in the current delegation protocols
to consult with the nominated portfolio holder (or chair where there is no
portfolio holder in place), from 22 October 2019, noting that staff will
consult with the chair following the inaugural meeting until new arrangements
are made at the first business meeting in the new term.
d) note that existing appointments by the local board to
external bodies will cease at the election and new appointments will need to
be made by the local board in the new term.
CARRIED
|
|
23
|
Waiheke Potable Water Contingency Plan
activation and deactivation processes
|
|
|
Resolution
number WHK/2019/192
MOVED by Member B Upchurch, seconded by Member S Brown:
That the Waiheke
Local Board:
a) note
that Healthy Waters has the authority to activate and deactivate the
contingency water supply stations at Mātiatia carpark and the Onetangi Sports
Park when the low rainfall triggers have been reached.
b) note
that the Waiheke Local Board will be notified once trigger levels have been
reached, and contingency water supplies have been activated.
c) note
that the Waiheke Local Board has the ability to request the activation of
contingency water supplies on Waiheke in times of high public need.
d) note
that Healthy Waters will continue to work with the local board and Waiheke
Resources Trust to develop communications reminding the public to manage
their water supplies in a sustainable manner, particularly during water
shortages.
CARRIED
|
|
25
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Approval of Waiheke Local Board feedback on
various central government and Auckland Council policies
|
|
|
Resolution
number WHK/2019/194
MOVED by Member B Upchurch, seconded by Member S Brown:
That the Waiheke
Local Board:
a) retrospectively
adopt the feedback submitted on the following:
i. the
proposed changes to the Auckland Film Protocol.
ii. the
New Zealand Biodiversity Strategy - Te Koiroa o te Koiora.
iii. the
proposed priority product stewardship scheme guidelines and proposed priority
projects.
iv. the
proposed national policy statement (NPS) on highly productive land.
b) delegate approval
of the local board’s feedback on central government’s Essential
Freshwater package to the Chair following discussion with the local board
members.
CARRIED
|
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26
|
Chairperson's report
|
|
|
Note: This
item was withdrawn.
|
|
28
|
Waiheke Local Board workshop record of
proceedings
|
|
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Resolution
number WHK/2019/196
MOVED by Member B Upchurch, seconded by Member S Brown:
That the Waiheke
Local Board:
a) note
the record of proceedings for the Waiheke Local Board workshops held on 15, 22 and 29 August and 5, 12 and 19 September 2019.
b) note
a correction on the workshop record proceedings of 19 September 2019 as detailed
on page 364, Attachment F Area Plan Working Party to read that the local
board was presented with key themes for the Area Plan discussion.
CARRIED
|
30 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
Note: Otene Reweti, Senior Advisor Maori Relationships,
representing Auckland Council, provided a karakia and whakawatea.
7.52 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
In accordance with Clause 8.1.4 of the Auckland
Council Local Board Standing Orders, we hereby confirm the correctness of the
minutes of the last meeting of the Waiheke Local Board, held on Thursday, 26
September 2019 prior to the next Auckland Council election.
DATE:.........................................................................
CHAIRPERSON:........................................................
CHIEF EXECUTIVE AND/OR NOMINEE:
…………………………………………………………….
