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Whau Local
Board
25 September
2019
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1 Welcome
Presiding Chairperson
S Zhu opened the meeting and welcomed those present.
2 Apologies
3 Declaration
of Interest
Members are reminded of the need to be
vigilant to stand aside from decision making when a conflict arises between
their role as a member and any private or other external interest they might
have.
Specifically members are asked to
identify any new interests they have not previously disclosed, an interest that
might be considered as a conflict of interest with a matter on the agenda.
The following
are declared interests of the Whau Local Board:
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Board Member
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Organisation /
Position
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Tracy Mulholland
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·
New Lynn Business Association
– Business Associate/Contractor
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Susan Zhu
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Chinese Oral History Foundation
– Committee member
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The Chinese Garden Steering
Committee of Auckland – Board Member
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Derek Battersby
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·
New Lynn Tennis Club – Patron
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West Lynn Gardens – Patron
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Tag Out Trust – Deputy
Chairman
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New Lynn Bowling Club - Patron
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New Lynn RSA - Member
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Catherine Farmer
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Avondale-Waterview Historical
Society – Member
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Blockhouse Bay Historical
Society – Member
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Portage Licensing Trust –
Trustee
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Blockhouse Bay Bowls – Patron
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Forest and Bird organisation
– Member
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Grey Power - Member
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Te’eva Matafai
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Pacific Events and
Entertainment Trust - Co-Founder
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Miss Samoa NZ - Director
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Malu Measina Samoan Dance Group
- Director/Founder
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Pasifika Festival Village
Coordinators Trust ATEED - Chairperson
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Aspire Events – Director
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David
Whitley
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Chamber of Trade - Mentor
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Lopdell House - Trustee
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4 Confirmation
of Minutes
5 Leave
of Absence
There were no
leaves of absence.
6 Acknowledgements
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6.1
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Acknowledgement - Member Derek Battersby,
QSM, JP
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Resolution
number WH/2019/122
MOVED by Member T Matafai, seconded by Member C Farmer:
That
the Whau Local Board:
a) acknowledge
member Derek Battersby for his long service in local government and to the
communities he has served over the past four decades as a councillor with New
Lynn Borough Council, Waitākere City Council, and local board member
with Auckland Council.
b) thank member Derek Battersby for his hard work and contribution to the
local board over the past three terms. and wish him all the best for his
future endeavours.
CARRIED
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6.2
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Acknowledgement
– D Macdonald service to the community and local government
Resolution number WH/2019/123
MOVED by Member D Battersby, seconded by
Member T Matafai:
That the Whau Local Board:
a)
acknowledge D Macdonald
for his service to the Avondale community. for his long service in local government and to the
communities he has served as a member and Chair of the Avondale Community
Board of Auckland City Council, and three terms as a local board member with
Whau Local Board at Auckland Council.
CARRIED
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7 Petitions
There were no
petitions.
8 Deputations
9 Public
Forum
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9.1
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Public Forum - Ted Jarvis - Silverfern
Motorsport Charitable Trust
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Ted Jarvis
attended to address the meeting regarding his feedback about the drivers
licence programme, funded by the Whau Local Board last year. The programme
was successful and he thanked the board for their support to the community.
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9.2
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Public Forum – Paul Davie – Avondale BID
audit
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Paul Davie
attended to address the meeting regarding the outcome of the Avondale BID
audit.
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9.3
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Public Forum – Jo Noema – Generation Ignite
Trust
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Jo Noema
attended to address the meeting to express the appreciation of her
organisation for the board, in particular, to member D Battersby for its
on-going support.
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10 Extraordinary
Business
There was no
extraordinary business.
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11
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Valedictory speeches and reflections
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Resolution
number WH/2019/127
MOVED by Presiding Chairperson S Zhu, seconded by Member
T Matafai:
That
the Whau Local Board:
a) receive
the valedictory speeches from Derek Battersby and David Whitley, wish them
all the best for their future endeavours, and thank them and Tracy Mulholland
for their hard work and contribution to the 2016 – 2019 term of the
Whau Local Board.
b) receive verbal reflections from Whau Local Board members
C Farmer and T Matafai, and Presiding Chair S Zhu on the 2016 – 2019
term of the Whau Local Board.
c) receive
the verbal reflections from Ward Councillor R Clow.
CARRIED
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14
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Barron Green Park Improvements - additional
LDI Capex required
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Resolution
number WH/2019/130
MOVED by Member D Battersby, seconded by Member D
Whitley:
That
the Whau Local Board:
a) approve a change to the Community Facilities Work
Programme 2019 – 2022 project ‘Barron Green – upgrade park
amenities’ (SharePoint ID 2628) to increase the project budget from
$10,000 to $38,780, an increase of $28,780 to be funded from Locally Driven
Initiative Capex.
CARRIED
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15
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Grant of new community lease to The Whau
River Catchment Trust, 31-35 Terry Street, Blockhouse Bay
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Resolution
number WH/2019/131
MOVED by Member T Matafai, seconded by Member C Farmer:
That
the Whau Local Board:
a) grant
The Whau River Catchment Trust a new community lease issued under the Local
Government Act 2002 for the Auckland Council owned former parks depot
building located on part of Blockhouse Bay Recreation Reserve, 31-35 Terry
Street, Blockhouse Bay, described as Part Lot 1 on Deposited Plan 84147
(Attachment A – site plan) subject to the following terms and
conditions:
i) term
- one year commencing 1 November 2019 with one right of renewal of one year;
ii) rent
- $1.00 plus GST per annum if demanded;
iii) maintenance
fee - $500 plus GST per annum;
b) all
other terms and conditions in accordance with the Auckland Council Community
Occupancy Guidelines July 2012 and the Local Government Act 2002.
CARRIED
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16
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Community Facilities Playspace Renewals
Programme
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Resolution
number WH/2019/132
MOVED by Deputy Chairperson S Zhu, seconded by Member D
Whitley:
That
the Whau Local Board:
a) approve
changes to the Community Facilities work programme 2019 – 2022 to amend
project ‘Whau – renew play space FY19+’ (SharePoint ID
2326) to remove Maui Reserve and Chalmers Reserve, and include Cutler
Reserve, Eastdale Reserve and Sister Rene Shadbolt Park as shown in
Attachment A to the agenda report.
CARRIED
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21
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Confirmation of workshop records - August
and September 2019
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Resolution
number WH/2019/137
MOVED by Member C Farmer, seconded by Deputy Chairperson
S Zhu:
That
the Whau Local Board:
a)
confirm the records of the workshops
held on 21 August and 18 September 2019 with the following additions to the
Avondale Streetscape item notes at the feedback from the board section so as
to give clarity about Deputy Chair S Zhu, Member C Farmer and Member T
Matafai’s informal feedback:
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Deputy Chair S Zhu – sought
clarification around timing and being informed major consideration is the
Connected Communities project and raised concerns with regards to the
potential interruption when the major projects were being carried out. That she
noted support for Option 2 of spot treating areas and delaying the project to
meet other timelines.
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Member C Farmer noted appreciation
of the work being done and was in support of staff recommendation Option 2
noting the uncertainty of related impacts and not having to redo the work.
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Member T Matafai indicated she
would like the Streetscape prioritised as per the request of Avondale
community, and supported Option 2.
CARRIED
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Note: Members D Battersby and D Whitley abstained from
voting on the above resolution.
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22
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Temporary arrangements for urgent decisions
and staff delegations during the election period
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Resolution
number WH/2019/138
MOVED by Member D Battersby, seconded by Member D
Whitley:
That
the Whau Local Board:
a) utilise the board’s existing urgent decision-making
process between the final local board business meeting and the commencement of
the term of office of new local board members.
b) note that from the commencement of the term of office of
new local board members until the inaugural meeting of the incoming local
board, urgent decision-making will be undertaken by the Chief Executive under existing
delegations.
c) approve that staff, as a temporary measure, can make
business as usual decisions under their existing delegated authority without
requiring compliance with the requirement in the current delegation protocols
to consult with the nominated portfolio holder (or chair where there is no
portfolio holder in place), from 22 October 2019, noting that staff will
consult with the chair following the inaugural meeting until new arrangements
are made at the first business meeting in the new term.
d) note that existing appointments by the local board to
external bodies will cease at the election and new appointments will need to
be made by the local board in the new term.
CARRIED
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23 Consideration
of Extraordinary Items
There was no consideration
of extraordinary items.
7.49pm In accordance with Clause 8.1.4 of the Auckland
Council Local Board Standing Orders, we hereby confirm the correctness of the
minutes of the last meeting of the Whau Local Board meeting
held on 25 September 2019 prior to the next Auckland Council election.
DATE: ____________________________
__________________________________
Susan Zhu, Presiding Chairperson
__________________________________
Glenn Boyd,
Relationship Manager
(delegate of the chief executive)
