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Waitākere
Ranges Local Board
26 September
2019
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1 Welcome
Chairperson,
Greg Presland, opened the meeting and welcomed those present.
2 Apologies
3 Declaration
of Interest
Members were reminded
of the need to be vigilant to stand aside from decision making when a conflict
arises between their role as a member and any private or other external
interest they might have.
Specifically
members are asked to identify any new interests they have not previously
disclosed, an interest that might be considered as a conflict of interest with
a matter on the agenda.
The following are
declared interests of the Waitākere Ranges Local Board:
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Board Member
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Organisation/Position
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Sandra Coney
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Waitemata District Health Board – Elected
Member
- Women’s Health Action Trust – Patron
- New Zealand Society of Genealogists – Member
- New Zealand Military Defence Society – Member
- Cartwright Collective – Member
- Portage Trust – Trustee
- West Auckland Trust Services – Director
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Community Waitakere – family member
has contract
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Neil Henderson
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- Portage Trust – Elected Member
- West Auckland Trust Services (WATS) Board – Trustee/Director
- Kaipatiki Project - Employee
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Greg Presland
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- Whau Coastal Walkway Environmental Trust – Trustee
- Combined Youth Services Trust – Trustee
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Glen Eden Bid – Member
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Titirangi Ratepayers and Residents Association
– Member
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Waitakere Ranges Protection Society - Member
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Titirangi RSA - Member
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Maungakiekie Golf Club
– Member
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Steve Tollestrup
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Waitakere Licensing Trust – Elected
Member
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Waitakere Task force on Family Violence
– Appointee
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Piha RSA - Member
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Saffron Toms
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Nil
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Ken Turner
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Nil
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Member
appointments
Board members are
appointed to the following bodies. In these appointments the board members
represent Auckland Council:
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Board
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Organisation/Position
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Sandra Coney
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Friends of Arataki Incorporated – Trustee
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Neil Henderson
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- Friends of Arataki Incorporated – Trustee
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Rural Advisory Panel - Member
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Steve Tollestrup
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Glen Eden Business Improvement District - Member
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Aircraft Noise Consultative Committee Group - Member
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Local Government New Zealand Zone One
Committee - Member
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Greg Presland
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Glen Eden Business Improvement District
(alternate)
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Saffron Toms
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Ark in the Park
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Manukau Harbour Forum - Chair
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4 Confirmation
of Minutes
5 Leave
of Absence
There were no
leaves of absence.
6 Acknowledgements
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6.1
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Local board member end of term address's
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Resolution
number WTK/2019/116
MOVED by Chairperson G Presland, seconded by Deputy
Chairperson S Toms:
That
the Waitākere Ranges Local
Board:
a) receive
the end of term address from local board members.
b) note
this is the final meeting for Member Steve Tollestrup and thank him for his
hard work and contribution to the 2013-2016 and 2016-2019 terms of the Board
and wish him all the best for his future endeavours.
CARRIED
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7 Petitions
There were no
petitions.
8 Deputations
There were no deputations.
9 Public
Forum
Member S Tollestrup left the meeting
during Item 32 at 6.41 pm.
Member S Tollestrup returned to the
meeting at 6.43 pm.
Note: The
chairperson accorded precedence to Item 32: Notice of Motion – Sandra
Coney – Shadbolt House lease.
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32
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Notice of Motion - Sandra Coney - Shadbolt House lease
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Glenn Boyd was in attendance to speak to
this item.
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Resolution
number WTK/2019/119
MOVED by Member S Coney, seconded by Deputy Chairperson S
Toms:
That the Waitākere Ranges Local Board:
a) request that staff proceed with preparing and
entering into an Agreement to Lease with the Going West Trust to enable the
planning and establishment of a Writers in Residence at Shadbolt House, 35
Arapito Road, Titirangi provided the baseline works are able to be completed
within the current Community Facilities 2019/2020 work programme Project 2776
budget of $100,000.
CARRIED
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10 Extraordinary
Business
There was no
extraordinary business.
11 Notices
of Motion
Under Standing
Order 2.5.1 a Notice of Motion has been received from Member S Coney for
consideration under item 32.
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11
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Waitākere Ward Councillor Update
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Apologies were received from Councillors
Cooper and Hulse.
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12
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Classification of Oratia Hall Reserve, 565
West Coast Road, Oratia
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Resolution
number WTK/2019/120
MOVED by Member N Henderson, seconded by Deputy
Chairperson S Toms:
That
the Waitākere Ranges Local
Board:
a) approve the classification of the following parcels of
land as local purpose (community facilities) reserve under Section 16 (2A) of
the Reserves Act 1977 being part of Oratia Hall Reserve, 565 West Coast Road,
Oratia (Attachment A):
i) Lot 1 DP 420322 contained in
Record of Title 571058 and comprising 3313m²
ii) part Allotment 251 Parish of Waikomiti,
contained in Record of Title NA568/124 comprising 1012m².
CARRIED
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13
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Small Park Improvements project
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Helen Biffin,
Community Facilities Work
Programme Lead, was in
attendance to speak to this item.
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Resolution
number WTK/2019/121
MOVED by Member N Henderson, seconded by Member S
Tollestrup:
That
the Waitākere Ranges Local
Board:
a) approve a change to the Community Facilities Work
Programme 2019 - 2022 project ‘Waitākere Ranges
– small park improvements – phase 2’ (SharePoint ID 2831)
to increase the project budget from $50,000 to $66,000, an increase of
$16,000 to be funded from Locally Driven Initiative Capex.
b) approve the list of projects for delivery in the ‘Waitākere Ranges
– small park improvements – phase 2’ project as shown in
Attachment A to the agenda report.
c) thank
Helen Biffin for her attendance.
CARRIED
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14
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Kauri Dieback Disease - Local Park
Mitigation for Waitākere Ranges Local Board
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Grant Jennings, Community Facilities Manager,
Kauri Dieback & Track Specialist, Clare
McIlhatton, consultant and Lisa Tolich, Biosecurity Team Manager - Kauri Dieback, were in attendance to speak to this item.
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Note: clauses
a) 1. and a) 2. were taken separately, clauses a) 3. to a) 8. were taken
together, clause a) 9. was taken separately, clauses a) 10. to a) 15. were
taken together, clause a) 16. was taken separately and clauses b), c), d)
were taken together.
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Resolution
number WTK/2019/122
MOVED by Chairperson G Presland, seconded by Member S
Tollestrup:
That
the Waitākere Ranges Local Board:
a)
approve the
following proposed mitigation work programme to protect healthy kauri and
prevent kauri dieback spread in the Waitākere Ranges Local Board area.
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Park
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Recommendation
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Cost Estimate (physical works only)
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1.
Wood Bay Reserve
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·
Investigate alternative route and
implement.
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$0
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2.
Mahoe Walk
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Indefinite closure of track
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$20,000
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3.
Opou Reserve
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·
Mitigate track to national kauri-safe
standards with BAM filled Geoweb and box steps within Kauri Hygiene Areas
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Bring the remainder of the track to a dry
track standard
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$90,000
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4.
Bill Haresnape track
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Mitigate tracks to national kauri safe
standards with BAM filled Geoweb, rope barrier to delineate the track, box
steps and a staircase to realign the existing track to bypass kauri
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Bring the remainder of the track to a
formed dry track standard
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$365,000
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5.
Okewa Reserve
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Staff to report back with further options
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$0
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6.
Tinopai/ Eric Leigh Hunt
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Mitigate track to national kauri safe
standards by reforming the track to 1.4m width, removal a rebuild of
stringers
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$244,000
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7.
Paturoa Way/ Tinopai Walk
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Mitigate to national kauri safe standards
with BAM filled Geoweb and box steps within Kauri Hygiene Areas
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Bring the rest of the track to a dry
track standard
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$133,000
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8.
Arama Reserve
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Mitigate to national standards Mitigate
track within Kauri Hygiene Areas with BAM filled Geoweb and boardwalk
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Bring the rest of the track to a dry
track standard
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$78,000
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9.
Rahui Kahika Reserve
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Track A-B is upgraded to kauri safe
standards with aggregate, edgeboards, BMA filled Geoweb, box steps and a
handrail to delineate the track
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Track B-C is upgraded to kauri safe
standards with aggregate resurfacing, side drains and low boardwalk
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Track B-E is closed indefinitely
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(Ken against)
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$128,000
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10.
Titirangi War Memorial
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Mitigate tracks to national kauri safe
standards with boardwalks and barrier fencing alongside to keep people on
track.
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$220,000
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11.
Henderson Valley Scenic Reserve
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Mitigate tracks to national kauri safe
standards within Kauri Hygiene Areas with BAM filled Geoweb, box steps
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Bring the rest of the track to a dry
track standard
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$103,000
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12.
Siebel Scenic Reserve
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Mitigate track within Kauri Hygiene Areas
with Geoweb with BAM and box steps
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Bring unformed section of track to a dry
track standard
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$36,000
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13.
Arapito Plantation
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Mitigate track to national kauri safe
standards within the Kauri Hygiene Areas with Geoweb with BAM infill around
the kauri and, aggregate resurfacing and replacement of old stringer steps
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$70,000
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14.
Kaurimu Park
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Mitigate track to national kauri safe
standards within the Kauri Hygiene Areas with BAM filled Geoweb, box steps,
replacement of handrail and steps
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$90,000
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15.
Warner Park
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Upgrade the track leading into Kauri
Hygiene Areas with resurfacing and side drains. Keep existing box steps and
refill.
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$50,000
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16.
Waitoru Reserve
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·
buffer planting required.
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$1,000
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b) note that
budget allocation for all projects in the kauri dieback mitigation work
programme are best current estimates, and amendments may be required to the
kauri dieback mitigation work programme to accommodate final costs as the
year progresses.
c) note
that the following proposed mitigation work programme as detailed in Attachment A (Proposed Kauri
Dieback Mitigation Work Programme)
and subsequently updated through agreed programme in a) is incorporated into the 2019 - 2022 Community Facilities Work Programme.
d) thank
officers Grant Jennings, Clare
McIlhatton and Lisa Tolich for their attendance.
CARRIED
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Note: Pursuant to Standing Orders 1.9.7
Member K Turner requested his dissenting vote be recorded against clause a)
2.
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16
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New road names in the Harvestfield Holdings
Limited subdivision Stage 1 at 33 – 37 Seymour Road, Sunnyvale
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Resolution
number WTK/2019/124
MOVED by Member K Turner, seconded by Member S
Tollestrup:
That
the Waitākere Ranges Local
Board:
a) approve the following names for the two new public roads
constructed within the subdivision being undertaken by Harvestfield Holdings Limited, at 13
Scott Road, Hobsonville, in accordance with section 319(1)(j) of the Local
Government Act 1974:
Road 3: Bloom
Crescent
Road 8: Petal
Lane
b) approve the name ‘Rosandich Drive’ for the
extension of the existing road of the same name, in accordance with section
319(1)(j) of the Local Government Act 1974.
CARRIED
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17
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Maori naming of parks and places in the Waitākere
Ranges Local Board area
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Resolution
number WTK/2019/125
MOVED by Member S Coney, seconded by Member N Henderson:
That
the Waitākere Ranges Local
Board:
a) note
the Auckland Council Māori Language Policy 2016 (Attachment A).
b) approve
the list of parks detailed in Attachment B of this report with the removal of
Okewa Reserve.
c) invite
mana whenua to provide a Māori name and narrative for the list of parks
detailed in Attachment B of this report.
d) note that the gifted names and narratives are
intended to be approved by the local board for use as dual names or
monolingual Māori names to enrich the stories of parks and support
Māori language to be visible, heard, spoken and learnt.
CARRIED
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18
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Informal local board workshop views on the
draft findings of the Animal Management Bylaw 2015 review
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Resolution
number WTK/2019/126
MOVED by Chairperson G Presland, seconded by Member S
Coney:
That
the Waitākere Ranges Local
Board:
a) receive this report on informal workshop summary views
from local boards on the draft findings of the Animal Management Bylaw 2015
review.
b) delegate to
the Member S Coney to provide any
formal views on the draft findings of the Animal Management Bylaw 2015
review.
CARRIED
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19
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Waitākere Ranges Programme - 2018-19
Bufferzone Report and the Waiti Village and Parawai Pa Report
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Eryn Shields, Team Leader – Planning, was in attendance to speak to this item.
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Resolution
number WTK/2019/127
MOVED by Member S Coney, seconded by Deputy Chairperson S
Toms:
That
the Waitākere Ranges Local
Board:
a) receive
the Buffer Zone Project Report dated July 2019 prepared by the EcoMatters
Environment Trust.
b) receive
the Waiti Village and Parawai Pa Report prepared by Kim Tatton.
c) note
that the assessment of Titirangi War Memorial Hall will be brought back to
the board.
d) thank officer
Eryn Shields for his attendance.
CARRIED
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20
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Waitākere Ranges Programme - Six Month
Update (January to July 2019)
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Resolution
number WTK/2019/128
MOVED by Member N Henderson, seconded by Deputy
Chairperson S Toms:
That
the Waitākere Ranges Local
Board:
a) receive
the Waitākere Ranges Programme -Six Month Update Report for the period
January-July 2019
b) note that this report
and its attachments will be provided as an information memorandum to the
Environment and Community Committee and the Whau Local Board.
CARRIED
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21
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Temporary arrangements for urgent decisions
and staff delegations during the election period
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Resolution
number WTK/2019/129
MOVED by Chairperson G Presland, seconded by Deputy
Chairperson S Toms:
That the Waitākere Ranges Local Board:
a) utilise the board’s existing urgent decision-making
process between the final local board business meeting and the commencement of
the term of office of new local board members.
b) note that from the commencement of the term of office of
new local board members until the inaugural meeting of the incoming local
board, urgent decision-making will be undertaken by the Chief Executive under existing
delegations
c) approve that staff, as a temporary measure, can make
business as usual decisions under their existing delegated authority without
requiring compliance with the requirement in the current delegation protocols
to consult with the nominated portfolio holder (or chair where there is no
portfolio holder in place), from 22 October 2019, noting that staff will
consult with the chair following the inaugural meeting until new arrangements
are made at the first business meeting in the new term
d) note that existing appointments by the local board to
external bodies will cease at the election and new appointments will need to
be made by the local board in the new term.
CARRIED
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23
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Huia Water Treatment Plant notified resource
consent application - Waitākere Ranges Local Board feedback
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Resolution
number WTK/2019/131
MOVED by Chairperson G Presland, seconded by Member S
Coney:
That
the Waitākere Ranges Local
Board:
a) note
the feedback provided under delegated authority on the notified resource
consents application for the Huia Water Treatment Plant project.
b) endorse the feedback in Attachment A on the Agenda.
CARRIED
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Note: The
chairperson accorded precedence to Item 27: Members Report for September 2019
– Sandra Coney.
Note: Item
26: Members Report for September 2019 – Steve Tollestrup was taken after
Item 27: Members Report for September 2019 – Sandra Coney
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Waitākere Ranges Local Board
OPEN MINUTES
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Reconvened Minutes of meeting of the Waitākere Ranges Local
Board held in the Waitākere Ranges Local Board Office, 39 Glenmall Place,
Glen Eden on Thursday, 3 October 2019 at 9.35am.
present
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Chairperson
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Greg Presland
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Deputy
Chairperson
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Saffron Toms
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From 10am
(Item 31)
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Members
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Neil Henderson
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Steve
Tollestrup
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Ken Turner
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ABSENT
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Members
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Sandra Coney,
QSO
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Note: The meeting reconvened at 9.35am.
Member Sandra Coney was absent.
Note: The report and attachments had been circulated to the
members prior to the meeting. A copy is attached to the official minutes
and is available on the Auckland Council website as a minutes attachment.
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30
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Waitākere Ranges Greenways Plan
recommended for approval
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Resolution
number WTK/2019/139
MOVED by Chairperson G Presland, seconded by Member N
Henderson:
That
the Waitākere Ranges Local
Board:
a) receive
the Waitākere Ranges Greenways Plan recommended for approval report.
b) adopt
the updated draft
Waitakere Ranges Greenways Plan (Attachment B) as the approved plan.
c) request
staff to ensure that the Greenways Plan is consistent with the decisions made
in Item 14: Kauri Dieback
Disease - Local Park Mitigation for Waitākere Ranges Local Board.
d) note that Auckland Transport has in the past couple
of years not met its targets for the creation of new cycleways.
e) note
that if the Auckland region is going to become carbon neutral in the next few
decades enhanced walking and cycling facilities will be an important
contributor to this.
f) invite
Auckland Council to create a dedicated Greenways capital fund involving the
yearly grant of capital to local boards to be used in the creation of new
walking and cycling infrastructure with the intent that the creation of these
projects is accelerated.
g) request
staff to report back on progress in creating the Western Rail Corridor Cycleway Concept and the opportunities for cooperation with the
Whau Local Board and the Henderson-Massey Local Board so that this project is
advanced.
h) delegate authority to the
Relationship Manager, Local Board Services (Waitakere Ranges) to approve any
minor amendments, corrections or formatting changes prior to publication.
CARRIED
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Attachments
a 26 September 2019, Waitākere Ranges Local Board Item
30 Waitākere Ranges Greenways Plan recommended for approval - Proposed
Waitākere Ranges Greenways Plan recommended for approval report
b 26 September 2019, Waitākere Ranges Local Board Item
30 Waitākere Ranges Greenways Plan recommended for approval -
Submissions Summary
c 26 September 2019, Waitākere Ranges Local Board Item
30 Waitākere Ranges Greenways Plan recommended for approval -
Draft Waitakere Ranges Greenways Plan (September 2019)
d 26 September 2019, Waitākere Ranges Local Board Item
30 Waitākere Ranges Greenways Plan recommended for approval -
Submissions
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31 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
Note: Item 32 Notice of Motion -
Sandra Coney - Shadbolt House lease was taken after
Item 9.2 Public Forum: Naomi McCleary – Shadbolt House.
10.10am The Chairperson thanked Members for their
attendance and attention to business and declared the meeting closed.
In
accordance with Clause 8.1.4 of the Auckland Council Local Board Standing
Orders, we hereby confirm the correctness of the minutes of the last meeting of
the Waitākere Ranges Local Board meeting
held on 26 September 2019 prior to the next Auckland Council election.
DATE: ____________________________
__________________________________
Greg Presland, Chairperson
__________________________________
Glenn Boyd,
Relationship Manager
(delegate of the chief executive)
