Agenda of Waitematā Local Board

Waitematā Local Board

17 September 2019

Auckland Transport September 2019 Update

File No.: CP2019/14423

Te take mō te pūrongo

Purpose of the report

1. To provide an update to the Waitematā Local Board on Auckland Transport (AT) operations and activities in their area and to provide a summary and update on their transport funds including the Local Board Transport Capital Fund (LBTCF) and Community Safety Fund (CSF).

Whakarāpopototanga matua

Executive summary

2. This report covers:

· a summary of Auckland Transport projects and operations in the local board area

· a summary of the board’s Transport Capital Fund and Community Safety Fund

· a summary of general information items sent to the local board.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) receive the Auckland Transport September 2019 report

Horopaki

Context

3. AT is responsible for all of Auckland’s transport services, excluding state highways. As set out in our Local Board Engagement Plan, we report on a monthly basis to local boards. This monthly reporting commitment acknowledges the important engagement role local boards play within the governance of Auckland on behalf of their local communities.

4. This report updates the Waitematā Local Board on Auckland Transport (AT) projects and operations in the local board area, it updates the local board on their advocacy and consultations and includes information on the status of the Local Board Transport Capital Fund and Community Safety Fund.

5. The Local Board Transport Capital Fund is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme.

6. The Community Safety Fund is a capital budget established by Auckland Transport for use by local boards to fund local road safety initiatives. The purpose of this fund is to allow elected members to address long-standing local road safety issues that are not regional priorities and are therefore not being addressed by the Auckland Transport programme.

Tātaritanga me ngā tohutohu

Analysis and advice

Auckland Transport projects and operations in the local board area

7. The table below has a general summary of projects and activities of interest to the local board with their current status. Please note that all timings are indicative and are subject to change:

Item	Update
Cook Street and Union Street – proposed improvements to walking and cycling connections.	No update this month, previous update: The project team is unable to secure any funding for this project at this stage. This project cannot be prioritised for delivery under the safety programme, which is focused on high risk locations. This project will be on hold until alternative funding stream is identified.
Great North Road (Previously Route 4 of Waitematā Safe Routes) - Deliver a high-quality link between Crummer Road and the Karangahape Road on Great North Road that provides a safer route for existing cyclists, encourages more people on bikes while making bus journeys in the peak faster and more reliable.	No update this month, previous update: The business case and design process are kicking off. The Connected Communities Team intend to re-engage with key submitters to help inform this work. They expect to bring updated designs for local board input in Feb 2020.
Parnell cycleway – proposed cycleway through Parnell.	No update this month, previous update: AT will soon be organising a fourth community liaison group meeting to provide a project update to stakeholders.
Westhaven to City Centre Cycleway - The purpose of the project is to deliver a commuter cycling facility linking Westhaven Drive with Quay Street.	Concept design is nearly completed. Engagement with key stakeholders is planned for September. This is to be followed with public engagement in October 2019.
Pt Chevalier to Westmere cycleway - A dedicated cycle route along Pt Chevalier Road and Meola Road ending near the Westmere Shops.	The project is currently into detailed design phase and once the engagement with the AT internal stakeholders, Community Liaison Group and local boards is complete, the design will go out for public consultation. It is hoped that the consultation will take place in 2019. The project team presented the design to the board at the workshop on 3 September 2019.
Wellesley Street Bus Improvement Project (formerly Midtown bus route) – Improving how city centre buses operate.	No update this month, previous update: The project team has been asked to do further work on the emerging preferred design for the Wellesley Street bus improvements project. This work is still in progress. The outcome will be brought back to the Waitematā Local Board ahead of public consultation with an update of the timeline for delivery.
Waitematā Safe Routes project, the two routes open for feedback are Route 1: Surrey Crescent to Garnet Road and Route 2: Richmond Road.	The public feedback report has been published on the AT project website. The concept design is being updated in consideration with the feedback received. The detailed design will commence in September with ongoing input from all stakeholders. Regarding remedial works in West Lynn village, AT is collating the feedback on concept drawings to address the drainage and pedestrian crossing gradient issues.
Herne Bay cycling and walking improvements – proposed changes to encourage slower driving speeds and improve routes for people walking and cycling.	The detailed design is progressing well. The project team had to supply more information to AT Executive Leadership Team which prevented them from presenting an updated design to the local board at workshop. An update on the design will be communicated with the local board via a memo. Following this, the next steps are to put tender documents together for procurement of physical works contractor.
Victoria Street East-West cycleway - dedicated cycle route along Victoria Street West, from the Beaumont Street intersection to the Hobson Street intersection.	The detailed design is progressing. The team presented the updated design to the local board at workshop on 2 July. The project team is communicating the project scope to the affected stakeholders. Following this the next steps are to put tender documents together for procurement of physical works contractor.
Federal Street Walking and Cycling Improvements (proposed for Federal Street linking Fanshawe Street to Victoria Street until the full Federal Street Upgrade occurs.)	The report on public feedback into the project has been published on the AT website. Some small changes have been made to the layout outside the district courthouse to improve the pinch point for vehicles. Some street signs have also been relocated that were on the footpath to give pedestrians more space. The polka dots are due to be refreshed in the coming months.
Tamaki Drive cycle route (Quay Street to Ngapipi Bridge)	No update this month, previous update: The project team, along with AT’s senior managers, are working with Ports of Auckland in the hope that the project can proceed while we continue to work toward a resolution on Solent Street.
St Georges Bay Road - pedestrian crossing facility.	No update this month, previous update: Delivery of the project is planned for the 2019/2020 financial year. We have also identified an opportunity to coordinate with maintenance renewal work.
Newmarket and Remuera Residential Parking Zone (RPZ)- proposed permit scheme for residents and businesses	AT has met those local boards involved in the Remuera and Newmarket RPZ’s, including Waitematā, Orākei and Albert-Eden. No objections have been raised. AT is now progressing these two RPZ’s, planning to commence the external consultation in October.
Grey Lynn and Arch Hill parking scheme - proposed permit scheme for residents and businesses	The Residential Parking zones were implemented in December 2018. Feedback so far has been positive. In line with a resolution passed by the Waitematā Local Board, we are re-assessing the parking situation in the remaining streets now the parking patterns have normalised. Occupancy surveys are expected to take place in September. A proposal will be developed for public engagement should the surveys show high occupancy levels.
Parnell East Residential Parking Zone (RPZ) – project to install a residential parking zone and safety improvements on St Stephens Avenue, Lichfield Road and Crescent Road.	Public consultation has closed. The online response 38 per cent support, 45 per cent don’t support and 17 per cent support with changes. There are an additional 40-50 hard copies to process. We expect to begin processing responses in early September.
Wellesley Street and Sale Street – new intersection signals.	No update this month, previous update: Auckland Design Office’s (ADO) Tactile Urbanism notification (phase I) was decoupled from AT’s consultation of intersection traffic signals. ADO is leading on the notification and subsequent community engagement. The intersection traffic signals are still planned for 2019/2020 delivery.
Grafton Road – midblock pedestrian signal outside of University of Auckland.	Consultation is likely to start in September 2019. AT is aiming to build the project before University of Auckland semester one 2020 begins.
Princes Street and Eden Crescent intersection - upgrade including raised zebra crossings.	The project is currently under procurement and the construction is expected to start in November 2019 during the University exam break in order to minimise the impact on pedestrians.
Karangahape Road Enhancements Project – streetscape upgrade.	Construction has begun on a second section of Karangahape Road from Ponsonby Road to Howe Street. The first section continues from Symonds Street to Upper Queen Street. Some radio and Facebook advertising was launched on 19 August for two weeks advising people of the potential for disruption. Daily communication with affected businesses continues and the project stakeholder manager is in frequent contact with the Business Association. The contractor has sent out another construction-related newsletter and an AT newsletter focussing on the design is in progress. A colourful scrim, designed by a variety of K Road artists, has been added to the fencing and large posters showing the future look of the road are also to be added to the fencing.
Wynyard Quarter street and park upgrades – central construction package.	Work on Daldy Street continues. Footpath and carriageway works are well advanced. Boardwalk and paving around pump station are now complete. Trees and planting in progress on Daldy Street. The footpath on south side of Gaunt Street nearing completion, rain gardens complete and back filled. Gaunt Street will be reduced to a single lane with one-way traffic movement from east to west from mid-September. This will enable work on the north side to progress. A project newsletter was issued to our Wynyard Quarter neighbours and interested parties in late August. The newsletter provided an update on progress, and the one-way system.
Great North Road Shared Path – shared path, new paired crossings at slip lanes and Western Springs Road, shared path crossing with cycle lights, raised tables and kerb realignments.	This project is complete.

Downtown Infrastructure Improvement Programme

8. This includes:

· Quay Street Strengthening

· Quay Street Enhancement

· Britomart East

· Lower Albert

· Downtown Ferry

· Waterfront Park

· Mooring dolphin

9. Streetscape enhancement works continue along the southern side of Quay Street between Lower Hobson Street and Commerce Street and will be on going until early 2020. Works are on-going in the Ferry Basin to construct new ramps on both the eastern and western edges and remove the centre staircase. Seawall piling works are well underway along the northern (harbour) side of Quay Street (between Queens Wharf and Marsden Wharf) and will also continue until early 2020. Maintenance underneath Pier 2 is on-going and will continue to late August.

10. The traffic lane shift to the northern edge of Quay Street between Lower Hobson Street and Commerce Street has progressed smoothly with little impact on traffic flows. We will continue to monitor and manage traffic on an on-going basis.

11. In terms of up-coming works through August / September, from September 4 there will be a seven-day closure of a section of the footpath running along the roadside of the Ferry Basin. Pedestrian detours will be in place and access will be maintained.

12. Modifications to the Lower Hobson Street slip-lane will require short term closures and diversions for one week in early September. Key stakeholders and the wider Quay Street community have been notified and are updated on a regular basis.

13. There will be a new site established along the northern side of Quay Street from Princes Wharf (outside Burger Boy) to Ferry Basin. East - west pedestrian thoroughfare and cycle lane will be maintained along Quay Street.

14. Consent updates:

Project Consent	Consent Status	Next steps
Ferry Basin Redevelopment - Stage 1	Approved	Commence construction
Queens Wharf Mooring Dolphin	Approved – appealed through the Environment Court	Mediation 6 Aug 2019, Hearing date still TBC
Downtown Public Space – Stage 1	Lodged, notified	Submission period closed, Council hearing late Sep, decision expected early Nov 2019
Quay Street Enhancement	Approved	Commence construction
Quay Street Strengthening - Princes Wharf	Approved	Commence construction
Quay Street Strengthening - Ferry Basin	Approved	Commence construction
Quay Street Strengthening - Ferry Building	Lodged, notified	Currently in notification period, Council hearing Oct 2019, decision expected late Nov 2019
Quay Street Strengthening - Queens Wharf to Marsden Wharf	Approved	Commence construction
Galway Street Enhancement – central block	Lodged, non-notified	Non-notified resource consent– decision expected late-Aug 2019

Child Free Weekend Fares

15. From Saturday 7 September, children aged 5 to 15, using a registered AT HOP card, will be able to travel free on AT’s bus, train and select ferry services.

16. This new scheme comes as part of the $1.1 million contribution from Auckland Council towards public transport initiatives announced earlier in the year.

17. To find out more, visit: https://at.govt.nz/childweekendfares.

Community Bike Fund open for applications

18. The Auckland Transport Community Bike Fund is now open for applications, with funding available for local groups to support cycling initiatives and projects.

19. The fund is available to support community groups who are interested in encouraging cycling within their local area in Auckland. This can be used for events, activities and the development of resources and information for their neighbourhoods.

20. Grants between $300 to $5,000 are available to the community groups, with applications open from 2 September until 29 September 2019.

21. For more information on how to apply, visit: https://at.govt.nz/cycling-walking/at-community-bike-fund/.

Community Safety Fund

22. All local boards have finalised their prioritised lists of projects, received rough orders of cost, and approved the allocation of funds. The programme in total now stands at just under 100 projects.

23. Now that we have all the projects confirmed, Auckland Transports Programme Manager is finalising procurement for design work on all the projects.

Local Board Transport Capital Fund

24. The allocation to the local board is $3,073,725 in total for the 2016-2019 electoral period. From this sum the local board has approved:

Project Name	Allocation	Status
Additional funds for the Ponsonby Road pedestrian improvement project.	$221,000	Project complete.
Streetscape enhancement incorporating tree planting on St Marys Road.	$5,000	Community Facilities preferred approach to replacing these trees is to renew them over time from the existing tree replacement budget.
Greenway connection through Cox’s Bay Reserve to Wharf Road via Bayfield Park.	$825,000	Being delivered by Community Facilities. Current status is that Iwi engagement and public consultation to occur through to September 2019.
Upgrading the footpath along the western side of Bourke Street, Newmarket.	$18,500	Complete.
Install two sets of bollards in St Patrick’s Square.	$41,000	In delivery phase.
Western Springs Greenway Projects, Motions Road: Option 2 with the understanding that Waitematā Local Board will approach the Albert-Eden Local Board for the remaining $200,000 for the section in their Local Board area.	$490,000	Seeking full funding from Waitematā Local Board.
Auckland Domain - connection from the Titoki Street carpark to Football Road footpath.	$198,275	Being delivered by Community Facilities. They have provided the following update: external consultants have been engaged to complete preliminary concept options for the designated pathway connections, including a topographical survey, arborist's assessment, and structural engineer report.
Auckland Domain - connection from the corner of the Winter Garden through to The Crescent.	$160,485
Auckland Domain - connection from Centennial Path to Grafton Mews.	$88,484
Auckland Domain - connection from Parnell Station to Lovers Lane.	$518,215
Lighting the Victoria Park Greenway project.	$76,800	Being delivered by Community Facilities. Current status is that physical works are underway.

25. Given the amount of information on the LBTCF, a separate report outlining decisions on the LBTCF has been included on the agenda on this month’s meeting.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. The impact of the information in this report is confined to Auckland Transport and does not impact on other parts of the Council group.

27. Any engagement with other parts of the Council group will be carried out on an individual project basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28. The proposed decision of receiving the report has no local, sub-regional or regional impacts.

Local Board Workshops

29. Auckland Transport attended workshops with the Local Board on 3 September 2019 with an update on the Pt Chevalier Cycleway project and an update on Auckland Transport’s renewals and maintenance programme.

General information items sent to the board:

30. Please see below for a summary of items sent to the local board for their information or feedback:

Item	Date sent to Board
FYI: K’Road - Ponsonby Road to Howe Street section starts Monday 12 August	05/08/2019
FYI: Art Billboards - Te Tuhi - Parnell Station	06/08/2019
FYI: K Road Enhancements Construction update - Issue 2	08/08/2019
FYI: Parking Changes - Auckland Central Police Station	08/08/2019
FYI: WQ street upgrades - one-waying on Gaunt Street	23/08/2019
FYI: Shared Vehicle Parking Spaces in Waitematā	23/08/2019
FYI: Police Parking Space on Lower Hobson Street	23/08/2019
FYI: John Street Report	29/08/2019
FYI: Changes to Child Weekend Fares	30/08/2019
FYI: Auckland Transport Community Bike Fund - Opening Monday	30/08/2019

Tauākī whakaaweawe Māori

Māori impact statement

31. The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

32. The proposed decision of receiving this report has financial implications as outlined in the resolutions, analysis and advice.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33. The proposed decision of receiving the report has no risks.

Ngā koringa ā-muri

Next steps

34. AT will provide another update report to the local board at their next business meeting.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Ben Halliwell, Elected Member Relationship Manager

Authorisers

Jonathan Anyon, Team Leader Elected Member Relationship Managers

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

Waitematā Local Board

17 September 2019

Auckland Transport - Local Board Transport Capital Fund

File No.: CP2019/17431

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the local board for the allocation of the remaining transport capital fund.

Whakarāpopototanga matua

Executive summary

2. Waitematā Local Board has $460,966 remaining in their Local Board Transport Capital Fund (LBTCF) for this electoral term.

3. This total includes $25,000 of contingency residual from the Ponsonby Road pedestrian improvement project and $5,000 previously allocated to the St Marys Road streetscape enhancement project.

4. Following workshops and discussions with the local board this report contains recommendations to commit the funds to:

· the MOTAT2 walking and cycling connection between Meola Road to Motions Road

· additional funding for the Motions Road cycleway connection between Motions Road and Great North Road

· improvements to wayfinding and signage in Newmarket

· improvements to wayfinding and signage throughout the Waitematā Local Board area.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) note that contingency of $25,000 for the Ponsonby Road pedestrian improvement project is unspent and available to be committed to other projects.

b) Approve reallocating the currently committed $5000 streetscape enhancement incorporating tree planting on St Marys Road project budget to the other transport projects on the basis that the project is not proceeding as proposed.

c) approve the allocation of $130,000 from the Local Board Transport Capital Fund as a contribution to the MOTAT 2 project (connection between Motions Road and Meola Road) for additional improvements such as planting or lighting.

d) approve the allocation of $200,000 from the Local Board Transport Capital Fund as additional funding to fully fund the Motion Road cycleway connection to a total of $690,000, which will complete the greenway connection from Meola Road to Great North Road as per the local boards Greenways Plan.

e) approve the allocation of $50,000 from the Local Board Transport Capital Fund towards the Newmarket Wayfinding and Signage Enhancements.

f) approve the allocation of $80,000 from the Local Board Transport Capital Fund towards a Wayfinding Signage Project that identifies and delivers wayfinding improvements across the Waitematā Local Board area.

Horopaki

Context

5. The local board currently has authority over two transport funds, these are the Local Board Transport Capital Fund and the Community Safety Fund (CSF).

6. The purpose of the LBTCF is to deliver transport infrastructure projects that are important but are not part of Auckland Transport’s (AT) work programme. Projects must be safe, not impede network efficiency and must be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

7. Waitematā’s LBTCF allocation is $3,073,725 and from this sum the local board has committed the following funds:

Project Name	Allocation
Additional funds for the Ponsonby Road pedestrian improvement project	$221,000
Streetscape enhancement incorporating tree planting on St Marys Road.	$5,000
Greenway connection through Cox’s Bay Reserve to Wharf Road via Bayfield Park	$825,000
Upgrading the footpath along the western side of Bourke Street, Newmarket	$18,500
Install two sets of bollards in St Patricks Square	$41,000
Western Springs Greenway Projects, Motions Road: Option 2 with the understanding that Waitematā Local Board will approach Albert-Eden Local Board for the remaining $200,000 for the section in their Local Board area.	$490,000
Auckland Domain - connection from the Titoki Street carpark to Football Road footpath.	$198,275
Auckland Domain - connection from the corner of the Winter Garden through to The Crescent.	$160,485
Auckland Domain - connection from Centennial Path to Grafton Mews.	$88,484
Auckland Domain - connection from Parnell Station to Lovers Lane.	$518,215
Lighting the Victoria Park Greenway project	$76,800
Total	$2,642,759

8. This leaves an unallocated amount of $430,966 as set out in the table below:

Total	$3,073,725
Allocated	$2,642,759
Amount remaining	$430,966

9. The Programme Manager for the LBTCF has advised that the contingency for the Ponsonby Road pedestrian improvement project is unspent and is available to be committed to other projects. This makes $25,000 available to be committed to projects.

10. Community Facilities has also advised that their preferred approach to replacing trees on St Marys Road is to renew them over time from the existing street tree replacement fund. This makes $5,000 available to be committed to projects.

11. With the funds from the above two projects included the fund has a total of $460,966 uncommitted.

12. The September meeting of the local board is the last opportunity for this local board to allocate the funding from their LBTCF this triennium.

Tātaritanga me ngā tohutohu

Analysis and advice

13. The following is a summary of the detail of the projects proposed for delivery through the LBTCF.

The MOTAT2 walking and cycling connection between Meola Road to Motions Road

14. The Museum of Transport and Technology (MOTAT) is constructing a new carpark with a cycle and walkway that links the Meola Road cycleway through MOTAT2 to Motions Road.

15. This link is part of a wider precinct accessibility and parking project. There is an existing link, which is a private road, that has historically been used by motor vehicles, pedestrians and cyclists. Unfortunately, because of its surface condition this road is no longer considered fit for purpose as a cycleway or walkway and is closed as a vehicle access.

16. This project will upgrade this accessway to a full cycleway and walkway. This is complementary to the local board’s Greenways Plan, which envisages a connection between Meola Road and Motions Road through Seddon Fields.

17. The project’s original designs have been updated to create a five-metre-wide connection between Motions Road and the Aviation Display Hall (ADH) at MOTAT2, and for a five metre wide connection between the ADH and Meola Road. These are linked outside the ADH entrance by a free movement plaza. The path will be separated between pedestrians and cyclists with two metres of space for pedestrians and three metres of space for cyclists.

18. The total cost of the cycleway is $1,321,228. This will provide a connection Meola Road and Motions Road, upgrade the cycleway and the connection to meet the local board’s expectations, and include necessary lighting, cameras and traffic calming measures to improve the safety of the users of the cycleway.

19. MOTAT recommend that the Local Board Funding could be attributed towards:

· Lighting for $210,600

· Security Cameras and associated services for $76,050

· Safety Calming devices and bollards for $56,160

· Landscaping and the upgrading of the cycleway to Greenway Plan consistency for $58,500.

20. Total cost of features that could be funded by the Local Board is $401,310.

21. MOTAT has advised that without local board funding they will not be able to connect Auckland Transport’s proposed cycleway on Meola Road with their cycleway. Nor will they be able to provide lighting and cameras so that the cycleway could be used safely by the public when the museum is closed. If the funding is not forthcoming and in the absence of funds from another source, AT and the local board would have to find an alternative way to connect Meola Road to Motions Road (for example a cycleway through Seddon Fields).

22. The works are intended to commence in February 2020 subject to receiving relevant consents.

23. Despite being supportive of the benefits of the project, AT has no funding available at this point to support this project. All funding for walking and cycling projects is currently committed within the above timeframe.

24. Following from the last discussion on this project local board services has identified $270,829 of additional funding from a legacy Parking Fund to fund parking improvements.

25. With $100,000 from the Local Board Transport Capital Fund, an additional $30,000 from the contingency from the Ponsonby Road pedestrian project ($25,000) and the unspent funds from the St Mary’s Road project ($5,000) the local board is able to contribute $130,000 to this project.

26. With the $270,829 from the legacy Parking Fund, the Local Board contribution to this project would be $400,829.

Additional funding to fully fund Motion Road to $690,000

27. The Waitematā Local Board has a greenway connection (route G4) from Meola Road to Great North Road through Western Springs. This link provides connections to Western Springs College, Pasadena Intermediate School, TAPAC, Seddon Fields, MOTAT, Western Springs Park, and Western Springs Community Hall.

28. To complete the section of this route from MOTAT2 / Seddons Fields to Great North Road along Motions Road, Auckland Transport presented three options with rough orders of cost to the Local Board. From these options the Board determined that “Option 2: Two-way buffered cycleway on the west side” was the preferred option. This had a rough order of cost of $690,000

29. This option created a three metre wide, two-way cycleway with separators. The benefit of this option was that it was the easiest to install and provided a separated cycleway. The works required installing kerb separators over approximately 650m of the route and removing eight traffic islands. The challenges included a loss of parking of approximately 35 spaces and a perceived “temporary” look and feel.

30. The advice of Auckland Transports Parking Design team was that any parking removal as part of this project would be manageable within the proposed Precinct Parking Plan being developed by Regional Facilities Auckland and Auckland Transport.

31. The Motions Road project is currently marked as committed to $490,000 but on hold pending discussions with Albert-Eden Local Board (AELB) for the remaining $200,000. Discussions by Local Board Services has determined that the AELB is supportive, but unable to co-fund this project at this point in the electoral term.

32. Therefore, an additional $200,000 is required to completely fund this project to the required $690,000.

Improvements to wayfinding and signage in Newmarket

33. An opportunity has emerged with the development of the new Westfield shopping mall in Newmarket. Following discussions between Auckland Transport, Scentre Group and the Newmarket Business Association a project has been created whereby all these parties contribute funding to bring wayfinding and signage improvements throughout Newmarket.

34. The current plan has approximately 76 items including signage blades, poles, plinths, and gateway signs. Please see attachment A for a map that outlines the locations.

35. A $50,000 commitment from the local board to the Newmarket Wayfinding and Signage Enhancements would facilitate an overall $195,000 project.

Improvements to wayfinding and signage throughout the Waitematā Local Board

36. The local board has previously compiled a list of wayfinding signage improvements that they would like to see in Waitematā Local Board area.

37. This list comprises 33 locations and include signage showing:

· a street marked “No Exit” for vehicles has pedestrian or cycling access.

· a street has a connection to a local park

· a street has a pedestrian walkway

· the way to the Auckland Museum.

38. Please see attachment B that outlines the locations and types identified:

39. The local board has requested a rough order of cost for these improvements, however Auckland Transport Design Team have advised that developing the cost and schedule for installing the signage is the majority of the cost for the project.

40. A contractor will have to be appointed to do this work. On this basis, Auckland Transport is not able to advise a rough order of cost for this project. Iinstead the local board will need to approve an allocation from the Transport Capital Fund and the contractors will be requested to create a schedule to install as many signs as possible from the list.

41. The local board has indicated that they would approve a sum of $80,000 for this project.

Summary

42. As per the above, the amounts proposed to be approved by the Board would come to:

Project name	Rough order of cost
Support for MOTAT 2	$130,000
Additional funding to fully fund Motion Road to $690,000	$200,000
Newmarket Wayfinding and Signage Enhancements	$50,000
Wayfinding Signage Project	$80,000
Total	$460,000

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

43. The impact of the information in this report is confined to Auckland Transport and does not impact on other parts of the Council group. Any engagement with other parts of the Council group will be carried out on an individual project basis.

44. The MOTAT2 project is supported by Regional Facilities Auckland. Not proceeding with funding the MOTAT project has impacts for MOTAT as outlined in the analysis and advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

45. Local board views on the Transport Capital Fund have been considered in the following workshops:

· 2 May 2017

· 3 April 2018

· 26 June 2018

· 4 September 2018

· 5 February 2019

· 7 May 2019

· 6 August 2019

46. Auckland Transport’s monthly reports also include updates on the LBTCF.

Tauākī whakaaweawe Māori

Māori impact statement

47. The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

48. The proposed decision of receiving this report has financial implications as outlined in the resolutions, analysis and advice.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

49. The proposed decision of receiving the report has no risks

Ngā koringa ā-muri

Next steps

50. Auckland Transport will continue reporting to the Local Board on progress of their projects on a monthly basis or as requested.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Signage locations in Newmarket	27
b ⇩	Signage locations through Waitematā Local Board	29

Ngā kaihaina

Signatories

Authors

Ben Halliwell, Elected Member Relationship Manager

Authorisers

Jonathan Anyon, Team Leader Elected Member Relationship Managers

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

Waitematā Local Board

17 September 2019

Allocation of the Waitematā Local Board Parking Fund

File No.: CP2019/16213

Te take mō te pūrongo

Purpose of the report

1. To seek support from the Waitematā Local Board to use $270,829 of the Waitematā Local Board’s legacy parking fund for the proposed MOTAT 2 car park project on Motions Road, Western Springs and recommend that the Governing Body releases the fund for that purpose.

Whakarāpopototanga matua

Executive summary

2. The Waitematā Local Board can recommend to the Governing Body to release a legacy parking fund collected by the former Auckland City Council for parking related projects in the local board area.

3. The proposed Sir Keith Park Memorial Aviation Display Hall MOTAT 2 car park is part of the long-term MOTAT redevelopment master plan. It is proposed to be constructed near the MOTAT 2 site on Motions Road as shown in the aerial photo below.

Figure 1: Location of the proposed car park project

4. This proposed car park will include 400 spaces and provides an improved pedestrian and cycle link between Meola Road and Motions Road and is being predominantly funded by MOTAT.

5. There is an opportunity to use this fund to contribute to the cost of this carpark project by allocating $270,829 of legacy parking funding collected from Grey Lynn/ Westmere and Ponsonby/ Herne Bay.

6. This allocation will be in addition to the proposed allocation of $130,000 from the Local Board Transport Capital Fund as a further contribution to the MOTAT 2 carpark project.

7. The local board funding will be used to enhance the standard of the walkway/ cycleway aspect of the project.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) support using the Grey Lynn/ Westmere and Ponsonby/ Herne Bay portion of the Waitematā Local Board’s Parking Fund of $270,829 as a contribution to the development of the MOTAT 2 car park.

b) recommend to the Governing Body to release these funds for this purpose

c) note the local board is also being asked to contribute transport capital funding to this project.

Horopaki

Context

8. The Western Springs precinct contains a wide range of cultural and community facilities including MOTAT, Auckland Zoo, TAPAC, Western Springs Lakeside Park, Jagger’s Buch, Seddon Fields, Western Springs Stadium, Western Springs Association Football Club, Ponsonby Rugby Club and Western Springs College.

9. Access to the precinct and access to car parking spaces is a known challenge for the precinct, particularly during peak times. MOTAT has very limited visitor spaces and visitors must rely on car park spaces throughout the precinct.

10. MOTAT sought and received Governing Body funding to commence development of a new 400 space car park on its leased land near the MOTAT 2 site between Motions and Meola Road.

11. The car park will complement a wider accessibility project, which has been led by Regional Facilities Auckland and involved key stakeholders such as Auckland Zoo, MOTAT and Auckland Transport. This project provides an integrated precinct-wide strategic vision for how people access the location.

12. The car park is being developed for the benefit of the whole precinct and includes a pedestrian and cycling link between Motions and Meola Road. The high-level total cost of this carpark development is approximately $4.5 million.

13. At its business meeting in February 2019 the local board resolved (WTM/2019/10), amongst other matters, as follows:

e) note MOTAT’s plan to develop a carpark between Meola Road and Motions Road with an adjoining cycle and walkway (MOTAT’s project) and confirms the local board’s support for MOTAT’s project

f) request Auckland Transport to work with Regional Facilities Auckland, MOTAT and Auckland Council to confirm the opportunity to upgrade the connection to a greenway standard between Motions Road to Meola Road as part of MOTAT’s project

g) request Auckland Transport report back to the Waitematā Local Board with a confirmed cost estimate for a local board contribution towards a greenway connection between Motions Road to Meola Road (MOTAT project) from the Local Board Transport Capital Fund

14. A greenway link between Motions Road and Meola Road is identified as priority greenway “G4” in the Waitematā Local Board Greenway Plan (2013). The proposed location of the MOTAT 2 project aligns with the high-level concept for “G4” in the greenway plan.

Tātaritanga me ngā tohutohu

Analysis and advice

15. A legacy parking fund exists in the Waitematā Local Board area as set out in the table below:

Area	Amount
City	$259,641
Freemans Bay	$26,785
Grey Lynn/ Westmere	$27,842
Parnell	$619, 952
Ponsonby/ Herne Bay	$242,987

16. This fund was collected by the former Auckland City Council and it can be released by the Governing Body to be used on parking related projects in the local board area.

17. To date the local board has allocated $489,225 of the Parnell portion of the parking fund for parking improvements in the Auckland Domain.

18. No other parking related projects have been identified for the use of this fund. Release of this fund is a Governing Body decision, but financial advice has been received that this project is appropriate for the use of this fund.

19. It is proposed to allocate $270,829, being the combined fund totals from Grey Lynn/ Westmere and Ponsonby/ Herne Bay funds. Given the relatively small totals in the fund it is appropriate to combine this fund to leverage a better outcome for a significant capital project with other funding sources.

20. The local board is also being asked to contribute $130,000 to this project from the transport capital fund. If approved the total contribution from the local board for this project will be $400,829.

21. Committing additional funding would result in the current accessway being upgraded to a full cycleway and walkway. This accessway has been identified as the local board’s preferred location of the G4 greenway link.

22. The cycleway connection will be of a higher standard than currently proposed for the accessway with the upgrade to include a five-metre-wide connection between Motions Road and the Aviation Display Hall (ADH) and a five metre wide connection from the ADH to Auckland Transport’s proposed cycleway on Meola Road. This increased width will allow for a separation between pedestrians and cyclists with two metres of space for pedestrians and three metres of space for cyclists.

23. The cost to upgrade this link is $1.3 million and in addition to the increased width includes a pedestrian plaza in front of the ADH, provision of appropriate lighting, security and traffic calming measures as well as the possibility of bee friendly planter boxes.

24. MOTAT has advised that without the local board funding they will not be able to fund the connection from the accessway to the proposed cycleway on Meola Road.

25. Regional Facilities Auckland will provide much of the funding for this enhanced greenway link with the local board being asked to fund $401,310.

26.

The aspects of the project that the local board fund will enhance include:

· Lighting for $210,600

· Security Cameras and associated services for $76,050

· Safety calming devices and bollards for $56,160

· Landscaping and the upgrading of the cycleway to Greenway Plan consistency for $58,500

27. Using the parking fund for the MOTAT 2 car park project will also free up the local board’s transport capital fund to enable the completion of the proposed cycleway connection on Motions Road – subject to the local board allocating funding for that project.

28. At its May 2019 business meeting the local board resolved (WTM/2019/75):

b) request that Auckland Transport commits $490,000 from the local board’s Transport Capital Fund to the Western Springs Greenway Projects, Motions Road: Option 2 with the understanding that Waitematā Local Board will approach Albert-Eden Local Board for the remaining $200,000 for the section in that local board area

29. The local board sought advice regarding funding from the Albert-Eden Local Board for the section of the cycleway which is located within their local board area. Advice received is that while the Albert-Eden Local Board’s support the project in principle their transport capital fund was committed to other projects.

30. For that reason the local board could consider using an additional $200,000 from its transport capital fund to fund the entire Motions Road cycleway and consequently allocate funds from its parking fund to the MOTAT 2 car park project.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

31. Regional Facilities Auckland has been leading the precinct accessibility project and has included members of the wider Council family such as Auckland Transport, Stadiums Auckland, MOTAT and Auckland Zoo all of whom are expected to benefit from the proposed changes including the MOTAT 2 car park.

32. Auckland Transport supports the project and will independently recommend local board approval to allocate funds from the transport capital fund.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

33. The precinct parking plan was workshopped with the local board on 23 July 2019.

34. The local board has provided its informal support for the proposal with a particular focus on improving the quality and standard of the pedestrian / cycleway.

Tauākī whakaaweawe Māori

Māori impact statement

35. The proposed decision of recommending this release of the parking reserve funds to the Governing Body no impacts for Māori.

Ngā ritenga ā-pūtea

Financial implications

36. The MOTAT 2 car park project is funded with contributions from MOTAT, RFA and potentially the local board via the transport capital fund and the parking fund proposed in this report.

37. MOTAT will be responsible for the consenting and tendering process and appointing the delivery contractor.

38. If approved the balance of the local board parking fund will be $417,153.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

39. The proposed car park is yet to be consented. There is a potential risk that the consenting process may change or reduce the scope of project or that delays in the consenting process will impact the cost of the project.

Ngā koringa ā-muri

Next steps

40. The local board’s decision to allocate this fund will be reported to the relevant Governing Body committee after the election to release the funds.

41. The project will be lodged for consenting between November 2019 to January 2020, with tendering proposed to occur between January 2020 to March 2020 and construction proposed from March 2020 with completion around September 2020.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors	Simon Tattersfield - Senior Local Board Advisor - Waitematā Local Board
Authorisers	Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

Waitematā Local Board

17 September 2019

Newmarket Park parking restrictions

File No.: CP2019/16172

Te take mō te pūrongo

Purpose of the report

1. To approve the recommended parking restrictions for Newmarket Park.

Whakarāpopototanga matua

Executive summary

2. The car park spaces at Newmarket Park are used intensively by commuters during the week and genuine park users are finding it hard to park at the site anytime between 8am to 6pm Monday to Friday.

3. Complaints on the issue have been received from park visitors and residents living adjacent to the reserve.

4. The Waitematā Local Board in FY 2019 funded a parking plan (Attachment A) that utilises the existing car park layout but with the introduction of P120, Monday to Friday only, parking restriction signs and additional line marking. The design applies Auckland Transport (AT) parking standards and would enable restrictions to be legally enforced (subject to board and AT approvals).

5. The recommendation from Parks, Sports and Recreation is that this parking plan is approved for implementation and that the local board request Auckland Transport to impose the proposed parking restrictions.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) approve the application of a ‘P120 8am to 6pm Monday to Friday’ parking restriction at Newmarket Park (as per Attachment A)

b) request Auckland Transport impose this parking restriction

c) allocate $8,000 LDI capex from the Waitematā LDI minor capex fund (CF work programme item 3290) to allow for the appropriate signage and line marking (as per Attachment A) to be installed on site.

Horopaki

Context

6. Newmarket Park (51 Ayr Street, Parnell) is a large (5.8 hectare) neighbourhood reserve located in Parnell. The site is comprised of significant natural bush areas, open lawns, a play space and a network of paths that extend through the site and connect with residential and commercial points in Newmarket / Parnell.

7. The use of Newmarket Park carpark (34 spaces) for commuter and business parking is preventing legitimate park users from accessing the site. This parking is also extending beyond the 34 formal spaces and is occurring on the driveway link between the car park and the main site entrance off Ayr Street. This is impacting on amenity values entering the park and creates safety issues for both pedestrians and drivers.

8. The issue has been reported to council, by both local residents and park visitors, on numerous occasions.

Tātaritanga me ngā tohutohu

Analysis and advice

9. Car parks in reserves are there to service the park user and are not there to support the needs of commuters.

10. Generally, car parking is not subject to restrictions in reserves, allowing the general public unlimited access to the open spaces and the services they provide. However, the use of reserve car parks by people who are not visiting the relevant site is a growing problem around the fringes of the city centre. These users include those who want convenient and free parking close to:

· local businesses, shops and commercial centres

· education facilities

· transport nodes

· apartment blocks with no on-site parking.

11. The availability (or non-availability) of parking can influence people’s decision to visit parks, particularly those for which public transport, cycling or walking is not an option (i.e. the mobility impaired or parents with young children).

12. There is no open space guideline or policy document to direct a response to this parking issue, but generally reserve car parks should:

· allow the general public and park stakeholders unrestricted access to the park and associated park infrastructure

· discourage use by commuters or commercial users.

13. There are a limited number of sites within the Waitematā Local Board area where restrictions, because of historic parking issues, are enforced. These sites are:

· Outhwaite Park (P90)

· Auckland Domain (P120)

· Fred Ambler (P120)

· Dove-Myer Robinson Park (P180)

· Victoria Park (P120 and 180).

14. Generally, a P120 or P180 stay is allowed for at those park sites that have established restrictions. At neighbourhood parks, where people are unlikely to stay for extended periods, P120 is considered an appropriate length of time to enjoy the park without being unnecessarily restrictive or impinging on a visitor’s enjoyment of a park. It is also likely to be more prohibitive than a P180 restriction for commuters and those visiting Newmarket and Parnell for business and shopping purposes.

15. Local Boards can request AT enforce parking restrictions on parks. In the road corridor enforcement is considered by AT for car parks with an occupancy rate of 85% or over (Auckland Transport Parking Strategy 2015). PSR staff have undertaken car park inspections that confirm current occupancy rates at Newmarket Park during weekdays are above this rate.

16. In order to enable AT parking enforcement on parks and reserves, the following process needs to be followed:

a) confirmation of occupancy rates

b) a car park plan that ensures the layout and signage meets AT standards and allows legally enforceable restrictions to be imposed

c) a formal board resolution approving enforcement by AT on behalf of the board and detailing the timing and length of the restriction

d) formal approval from the AT Traffic Control Committee (TCC) confirming ability to monitor the relevant car park and apply fines

e) delivery of line marking and signage by Community Facilities as per approved carpark layout design.

17. Because of the level of commuter parking at Newmarket Park, and because of the sustained period that it has occurred for, the recommendation by staff is that parking restrictions are imposed at the site.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. The board’s intent to introduce time restricted parking at Newmarket Park has been conveyed to AT. AT have signaled that they are able to carry out enforcement of parking once the relevant council and AT processes have been completed.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. A board workshop was held on 27 August 2019 at which informal support for the parking restriction was communicated to staff.

Tauākī whakaaweawe Māori

Māori impact statement

20. The current car park access issues impact on Māori, as well as other sectors of the community, but noting that mana whenua have not been consulted with on this particular issue.

Ngā ritenga ā-pūtea

Financial implications

21. The cost of installing parking restriction signs and line markings, as per Attachment A, are estimated to be $8000. This work would need to be funded through the board’s LDI capex programme.

22. There is currently sufficient unallocated funds available in the Waitematā LDI minor capex fund to cover the estimated $8,000 for this project.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

22. The imposition of restrictions at Newmarket Park could result in commuters utilising other reserve car parks in the general area that don’t have restrictions (e.g. Shore Rd Reserve in the Ōrakei Local Board area). While Shore Rd Reserve may not initially be enticing for commuters because it is further from Newmarket CBD, parking activity will be monitored at this site and restrictions recommended to the Ōrakei Local Board if occupancy rates reach problematic levels.

Ngā koringa ā-muri

Next steps

23. If the board formally adopt the recommendation to impose parking restrictions at the site, a report will be prepared by PSR for the AT Traffic Control Committee. Once AT has formally approved their intent to enforce the planned restriction, Community Facilities will undertake on site works related to installing signs and line marking.

24. Once AT has formally approved their intent to enforce the planned restriction, Community Facilities will undertake on site works related to installing signs and line marking.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Newmarket Park parking restriction plan	41

Ngā kaihaina

Signatories

Authors

David Barker - Parks & Places Team Leader

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

Waitematā Local Board

17 September 2019

Waitematā Local and Multiboard Grants Round One 2019/2020 grant allocations

File No.: CP2019/16427

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline applications received for Waitematā Local Grants Round One 2019/2020, including multiboard grant applications.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received in Waitematā Local Grants Round One 2019/2020 (see Attachment A) and Multiboard Grants Round One 2019/2020 (see Attachment B).

3. The Waitematā Local Board adopted the Waitematā Grants Programme 2019/2020 on 16 April 2019 (see Attachment C). The document sets application guidelines for contestable community grants submitted to the local board.

4. The Waitematā Local Board has set a total community grants budget of $150,000.00 and a total accommodation support budget of $125,000.00 for the 2019/2020 financial year. A reallocation of $18,186.31, from the Local Events Development Fund (WTM/2019/143), and $2,695.69 of revenue received from ATEED filming in parks, increases the community grants budget to $170,882.

5. One grant approved from 2018/2019 Quick Response Round Three (WTM/2019/119) and three grants approved from 2019/2020 Local Events Development Fund (WTM/2019/143), totaling $8,000, were allocated from the 2019/2020 community grants budget. This leaves a remaining budget of $162,882.

6. Fifty applications were received for Local Grants Round One 2019/2020, including fifteen multiboard applications, requesting a total of $252,807.26.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) agree to fund, part-fund or decline each application received in Waitematā Local Grants Round One, listed in Table One.

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG2020-122	Te Tuhi Contemporary Art Trust	Arts and culture	Towards the cost of a feasibility study to commission a public art project in Parnell.	$3,200.00	Eligible
LG2020-124	Margaret Lewis under the umbrella of Lifewise Trust	Arts and culture	Towards the materials and facilitator costs to deliver three public programmes alongside an exhibition.	$3,715.00	Eligible
LG2020-128	Bridge of Love Association Incorporated	Arts and culture	Towards the advertisement costs, materials, interpretation fee, volunteer expenses and gifts to deliver a Chinese culture and art series.	$6,500.00	Eligible
LG2020-131	The Actors` Program	Arts and culture	Towards the professional tutor fees to deliver their core programme.	$5,000.00	Eligible
LG2020-135	Nightsong (formerly known as Theatre Stampede)	Arts and culture	Towards the purchase of two laptops and two Microsoft Office programmes.	$7,370.43	Eligible
LG2020-136	Ryan Turner Limited	Arts and culture	Towards the venue hire, design materials, photographer and videographer, event management, vendor stall and screen hire to deliver the launch party and installation of a film as part of the 2020 Auckland Pride Festival.	$6,000.00	Eligible
LG2020-137	Aotearoa Urban Arts Trust Board	Arts and culture	Towards the overall costs to deliver an 'Urban Contemporary Art' talk series.	$6,015.00	Eligible
LG2020-140	Cindy Jang	Arts and culture	Towards the production, administration and marketing costs to host a youth artistic and cultural event.	$5,000.00	Eligible
LG2020-102	The Auckland Women's Centre Incorporated	Community	Towards the purchase of two speakers, two hand held microphones and one lapel microphone.	$3,343.48	Eligible
LG2020-103	Astro Clothing Limited	Community	Towards the venue hire, security hire, sound and lighting, performer fees, advertisement, refreshments and decorations to deliver a creative youth event.	$3,212.04	Eligible
LG2020-104	Methodist Mission Northern trading as Splice	Community	Towards the venue hire, event management, marketing, printing and catering costs to deliver an 'Active Citizens' showcase event.	$5,000.00	Eligible
LG2020-105	Mind Over Manner	Community	Towards the wages, marketing, venue hire and production costs to deliver four social change workshops.	$6,450.00	Eligible
LG2020-106	Grey Lynn Community Centre Incorporated	Community	Towards the tutor fees, project development and marketing to deliver a senior’s yoga programme.	$3,700.00	Eligible
LG2020-110	Tardigrade World Limited	Community	Towards the designer fee and printing costs to create and distribute a sustainable living magazine.	$3,080.00	Eligible
LG2020-113	Asthma New Zealand Incorporated	Community	Towards the wages for an asthma nurse educator.	$7,000.00	Eligible
LG2020-115	Parnell Heritage Incorporated	Community	Towards the graphic design, layout and printing costs of the Parnell Heritage Journal.	$3,500.00	Eligible
LG2020-118	Everybody Eats Charitable Trust	Community	Towards the wages of a manager to run the weekly community pop-up restaurant.	$7,500.00	Eligible
LG2020-119	Ponsonby Community Centre	Sport and recreation	Towards the purchase of yoga equipment for the senior’s yoga classes.	$5,000.00	Eligible
LG2020-121	United Nations Youth Association of New Zealand	Community	Towards scholarships for delegates to attend the 'Auckland Model United Nations' conference, and the purchase of gifts for speakers.	$3,750.00	Eligible
LG2020-125	Zonta Club of Auckland Incorporated	Community	Towards the media advisor fee, event management and fit out of various venues to deliver a "16 Days of Activism" project.	$5,000.00	Eligible
LG2020-127	Youthline Auckland Charitable Trust	Community	Towards the triage clinical staff wages.	$5,000.00	Eligible
LG2020-133	Boopsie Maran	Community	Towards the infrastructure, entertainment, materials and staff time to deliver community street activation events.	$4,500.00	Eligible
LG2020-134	Rainbow Youth Incorporated	Community	Towards the facilitator costs, supervision fees and volunteer expenses to deliver 130 peer support group meetings.	$5,000.00	Eligible
LG2020-138	Ankita Sharma	Community	Towards the start-up costs to launch Hire-A-Mum.	$4,000.00	Eligible
LG2020-141	Conscious Kids Grey Lynn Limited	Community	Towards the staff wages and venue hire of Western Springs Community Centre for a children's holiday programme.	$6,800.00	Eligible
LG2020-142	Anxiety New Zealand Trust	Community	Towards the annual rental cost of operating a dedicated community space in Morningside.	$7,000.00	Eligible
LG2020-145	Business Camp Proprietary Limited	Community	Towards the venue hire, staff costs, materials and project management to deliver a three-day young entrepreneur summit.	$7,500.00	Eligible
LG2020-147	Parnell Community Committee Incorporated	Community	Towards general operating expenses including venue hire, printing and advertising.	$3,050.00	Eligible
LG2020-139	New Zealand Nepal Society Incorporated	Events	Towards the venue hire, advertisement and coordinator fees to host the 2019 Dashain Festival.	$7,500.00	Eligible
LG2020-149	Auckland Fringe Trust	Events	Towards the outreach fees and marketing development for the 2020 'Auckland Fringe Festival.'	$7,500.00	Eligible
LG2020-107	New Zealand Sunday School Union Incorporated	Historic Heritage	Towards the costs to supply and install new floor coverings for the first floor of the Sunday School Union building	$7,500.00	Eligible
LG2020-109	Auckland Cathedral of the Holy Trinity under the umbrella of The Diocese of Auckland	Historic Heritage	Towards the display material costs for an exhibition as part of the Auckland Heritage Festival.	$3,010.00	Eligible
LG2020-132	Herne Bay Residents Association Incorporated	Historic Heritage	Towards a professional heritage assessment of the art deco apartment blocks on Jervois Road.	$7,500.00	Eligible
LG2020-101	Metro Lions Sports Club Incorporated	Sport and recreation	Towards the purchase of uniforms for four football teams.	$7,500.00	Eligible
LG2020-117	Auckland Table Tennis Association	Sport and recreation	Towards the coaching fees and table tennis tables to run a table tennis community programme in the Waitematā Local Board area.	$7,500.00	Eligible
Total				$190,195.95

b) agree to fund, part-fund or decline each application received in Multiboard Grants Round One, listed in Table Two.

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
MB1920-153	The Operating Theatre Trust	Arts and culture	Towards 2,000 free show tickets and free transport for children to attend the theatre production "Greedy Cat."	$3,103.55	Eligible
MB1920-117	CNSST Foundation	Community	Towards venue hire costs and the purchase of one tablet for a cultural learning programme.	$7,500.00	Eligible
MB1920-126	Age Concern Auckland Incorporated	Community	Towards the overall costs to deliver the "Empowering Communities Programme" across Central and West Auckland.	$5,000.00	Eligible
MB1920-136	Deaf Action New Zealand	Community	Towards the costs to deliver and live-stream forums, including the venue hire, interpreter fee and purchase of a camera and tripod.	$1,427.17	Eligible
MB1920-141	Royal New Zealand Foundation of The Blind Incorporated	Community	Towards the purchase of digital talking books for the Blind Foundation library.	$1,200.00	Eligible
MB1920-147	YMCA North Incorporated	Community	Towards the costs of delivering two family camps at YMCA Adair, including staff costs, accommodation, outdoor instruction, gear and catering.	$3,000.00	Eligible
MB1920-152	Mika Haka Foundation Charitable Trust	Community	Towards the costs of running the "YES Creative Hub," specifically studio and office rent, insurance, utilities, safety officer's salary and administration.	$7,500.00	Eligible
MB1920-173	Body Positive New Zealand Incorporated	Community	Towards the salary of the peer navigator position for Body Positive.	$4,000.00
MB1920-103	The ReCreators Limited	Environment	Towards the costs to deliver upcycling workshops within the Waitematā Local Board area.	$5,000.00
MB1920-170	Environmental Education for Resource Sustainability Trust	Environment	Towards the purchase of native plants, the purchase of classroom bins and the courier fees for delivering the classroom bins.	$5,173.09	Eligible
MB1920-110	The Korean Society of Auckland Incorporated	Events	Towards the annual event costs for the 2020 'Korean Day' event.	$1,200.00	Eligible
MB1920-151	New Zealand Nepal Society Incorporated	Events	Towards the 2020 'Nepal Festival,' including audio visual hire, insurance, waste management, marketing, travel and operational costs.	$8,007.50	Eligible
MB1920-174	Japanese Society of Auckland Inc	Events	Towards the venue hire cost of the ASB Showgrounds to host 'Japan Day' 2020.	$3,000.00	Eligible
MB1920-159	United North Piha Lifeguard Service Incorporated	Sport and recreation	Towards the costs of structural engineering, detailed design, project management and consent fees for the 'Lifeguard Facility Replacement Project' for the North Piha Lifeguard Service.	$3,500.00	Eligible
MB1920-167	Auckland Indian Sports Club Incorporated.	Sport and recreation	Towards the annual hockey turf hire fees at Avondale College from 1 September 2019 to 31 August 2020.	$4,000.00	Eligible
Total				$62,611.31

Horopaki

Context

7. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

8. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

9. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

10. The Waitematā Local Board adopted their grants programme for 2019/2020 on 16 April 2019 and will operate two quick response, two local grants and one accommodation support grant rounds for this financial year.

11. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

12. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

13. Based on the main focus of an application, a subject matter expert from the relevant department, will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

14. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15. Local boards are responsible for the decision-making and allocation of local board community grants. The Waitematā Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

16. The local board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

17. A summary of each application received through Waitematā Local Grants Round One 2019/2020 (see Attachment A) and Multiboard Grants Round One 2019/2020 (see Attachment B) is provided.

Tauākī whakaaweawe Māori

Māori impact statement

18. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

19. Twenty applicants applying to Waitematā Local Grants Round One and seven applicants applying to Multiboard Grants Round One indicated that their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

20. The allocation of grants to community groups is within the adopted 2018-2028 Long-term Plan and 2019/2020 Local Board Agreement.

21. The Waitematā Local Board has set a total community grants budget of $150,000.00 and a total accommodation support budget of $125,000.00 for the 2019/2020 financial year. A reallocation of $18,186.31, from the Local Events Development Fund (WTM/2019/143) and $2,695.69 of revenue received from ATEED filming in parks, increases the community grants budget to $170,882.

22. One grant approved from 2018/2019 Quick Response Round Three (WTM/2019/119) and three grants approved from 2019/2020 Local Events Development Fund (WTM/2019/143), totaling $8,000, were allocated from the 2019/2020 community grants budget. This leaves a remaining budget of $162,882.

23. Fifty applications were received for Local Grants Round One 2019/2020, including fifteen multiboard applications, requesting a total of $252,807.26.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

25. Following the Waitematā Local Board allocation of funding for Local Grants Round One and Multiboard Grants Round One, Commercial and Finance staff will notify the applicants of the local board’s decision and facilitate payment of the grant.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Waitematā Local Grants Round One 2019/2020 Grant Applications	55
b ⇩	Waitematā Multiboard Grants Round One 2019/2020 Grant Applications	189
c ⇩	Waitematā Local Board Grants Programme 2019/2020	257

Ngā kaihaina

Signatories

Authors

Marion Davies - Grants and Incentives Manager

Authorisers

Shane King - Head of Service Support

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

Waitematā Local Board

17 September 2019

PDF Creator

Waitematā Local Board

17 September 2019

Panuku Development Auckland Local Board six-monthly update: 1 February to 31 July 2019

File No.: CP2019/12517

Te take mō te pūrongo

Purpose of the report

1. To update the Waitematā Local Board on Panuku Development Auckland (Panuku) activities within the local board area and the region for the six months from 1 February to 31 July 2019.

Whakarāpopototanga matua

Executive summary

2. Panuku is charged with balancing financial and non-financial outcomes in order to create and manage sustainable and resilient places where people want to live, work, invest, learn and visit. The activities of Panuku cover four broad areas:

· redevelopment of urban locations, leveraging off council owned land assets, mostly within existing suburbs

· review of, and where appropriate, redevelopment of council non-service property;

· management of council property assets including commercial, residential, and marina infrastructure

· other property related services, such as redevelopment incorporating a service delivery function, strategic property advice, acquisitions and disposals.

3. Panuku currently manages 237 commercial and residential interests in the Waitematā Local Board area.

4. An important part of the work to prepare Auckland to host the America’s Cup event (AC36) in 2021 is to provide the right spaces on the waterfront for a successful international event.

5. Two properties are currently under review as part of our rationalisation process.

6. No properties were purchased or sold in the Waitematā Local Board area during the last six months.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) receive the Panuku Development Auckland Local Board update for 1 February to 31 July 2019.

Horopaki

Context

7. Panuku helps to rejuvenate parts of Auckland, from small projects that refresh a site or building, to major transformations of town centres or neighbourhoods.

8. The Auckland Plan is the roadmap to deliver on Auckland’s vision to be a world class city. Panuku will play a significant role in achieving the Homes and Places and Belonging and Participation outcomes.

9. Panuku is leading urban redevelopment in Manukau, Onehunga, Wynyard Quarter, Waterfront, Northcote, Avondale, Takapuna, Henderson, Papatoetoe, Ormiston and Flat Bush, Panmure, Pukekohe, City Centre and redevelopment of the Haumaru Portfolio.

10. Panuku manages around $3 billion of council’s non-service property portfolio, which is continuously reviewed to find smart ways to generate income for the region, grow the portfolio, or release land or property that can be better used by others.

11. As part of the Annual Budget 2019 consultation the council consulted on the transfer of Waterfront assets owned by Panuku to council ownership. A decision was made in June 2019 to transfer the legal ownership of all Waterfront assets from Panuku to Auckland Council. The assets comprise wharves, parks, marinas, land and buildings along the Auckland Waterfront. Panuku will continue to manage these assets on behalf of Auckland Council.

Tātaritanga me ngā tohutohu

Analysis and advice

Ngā Mahi ā-Hapori / Local Activities

City Centre and Waterfront

12. Panuku continues to work with the wider council family on the planning, design and delivery of the downtown and waterfront projects.

13. Work continues on the review of the Wynyard Point open space planning, development strategy and water-based uses, in relation to long-term strategies and the impacts of the America’s Cup event (AC36).

14. Public consultation on the City Centre Master Plan will commence in early September, with waterfront moves included as one of the ‘transformational moves’.

15. America’s Cup 36 – An important part of the work to prepare Auckland to host the America’s Cup event (AC36) in 2021 is to provide the right spaces on the waterfront for a successful international event. This required the build of new infrastructure under the Wynyard Hobson Resource Consent and has meant relocating some existing businesses to alterative locations to ensure that the Wynyard Edge Alliance (WEA), can deliver on their tight programme.

16. Tenant negotiations around the exit or relocation within the Wynyard Quarter have been progressing well. These include the successful relocation of a number of tenants including ASB and Auckland Seaplanes Limited. Work that is still underway includes:

· the relocation of SeaLink from North Wharf to Wynyard Point by October 2019. These works are being undertaken by the WEA on behalf of Panuku

· preparing for the exit of the Bulk Storage Terminal (BST) site. This tenant will exit the Wynyard Quarter permanently at the end of August, and part of this site will then become a new public open space as provided for in the resource consent

· the temporary relocation of the Fishing Fleet to alternative locations during the event period. The fleet will return to Halsey Wharf from approximately April 2021.

17. The WEA are well underway with their construction works, with the near completion of Wynyard Wharf repairs and hand over of two bases in preparation for the team base buildings for Ineos (Team UK) and American Magic (New York Yacht club). The WEA has also successfully handed over infrastructure on the water for Emirates Team New Zealand. The next milestone is the completion and hand over of Hobson Wharf to the Challenger of Record in October 2019. Both Panuku and WEA are working closely together to get a good operating rhythm between construction works required for AC36 whilst also enabling business as usual to occur.

18. The Community Liaison Group and AC36 Kaitiaki Engagement Forum which were established as part of the resource consent conditions, have been meeting frequently to review progress as it relates to the infrastructure delivery and construction impact.

19. Attention has now turned to meeting council obligations for the AC36 event itself. Contractual negotiations have now been completed between Auckland Council, the Crown (through Ministry of Business, Innovation and Employment) and Americas Cup Events Limited (ACE). Panuku has responsibilities to deliver on those contractual commitments to ensure that the Wynyard Quarter is ready to receive the expected number of visitors for the event period. This includes the update of some current facilities and the extension of current services including CCTV to ensure the event can operate safely. Planning work is underway within the council group, ATEED, Auckland Council Events and Auckland Transport to ensure that all entities involved have clear roles and responsibilities in the lead up to and during the event.

20. The Expressions for Interest (EOI) for superyacht berths provided as part of the AC36 infrastructure have been advertised. Once the EOI is closed the council, government and ACE will allocate berths for the event period.

21. Queens Wharf Mooring Dolphin Resource Consent Application – The Queens Wharf mooring dolphin is an upgrade to the Queens Wharf east berth to enable larger ships, up to 362m in length, to dock alongside. The upgrade consists of two mooring dolphins to the north of Queens Wharf connected by a gangway to the wharf with public access for the first 35m. The longer-term cruise ship strategy is for larger ships to move across to the Captain Cook wharf. In the meantime, the mooring dolphin is designed to be future proof for vessels expected to visit Auckland in the next 10 to 15 years.

22. Following a publicly notified application process a resource consent for the Mooring Dolphin was granted on 23 April 2019. However, during the appeal period two appeals were lodged against the granted resource consent. Mediation with both appellants is currently progressing.

23. Westhaven Marine Village – Building on the western platform of Westhaven Marina, this project features approximately 2,000 square metres of ‘boat shed’ style building that will be tenanted by the marine industry and a food and beverage operator.

24. The project has been well supported by the marine industry, and despite concerns raised initially around the loss of car parking, a letter of support for the three projects; Marine Village, Pile Berth Redevelopment and Promenade Stage 2, has been received from the Westhaven Marina Ltd in regard to car parking.

25. The Building Consent was lodged in July 2019, this is expected to be granted in September 2019.

26. An information paper will be submitted to the Panuku board meeting in August to proceed with construction which is programmed to start in September 2019. The redevelopment of pier J will be scheduled to align with the construction of the Marine Village as this pier will be used by some of the tenants.

27. The development is programmed to be ready for tenants to move in mid to late 2020.

28. Westhaven Promenade Stage 2 - Since it opened in 2015 the Westhaven Promenade has become a popular destination and transport route for thousands of walkers and cyclists each week. Currently the northern and southern end of the boardwalk is serviced by a temporary link on Westhaven Drive. The completion of this project will mean that users can enjoy a safer and more enjoyable and direct route through Westhaven.

29. Approval for the Resource Consent application was granted in April and building consents for stages 1 and 2 were granted in May 2019.

30. The successful contractor Heb Construction has set up on site and construction works began in August. The construction programme identifies a 12-month construction timeframe.

31. The project team continue to work with iwi through the pre-construction/construction phases and will ensure that the berth holders and affected tenants are kept up to date with developments as the project continues.

32. Westhaven Pile Mooring Redevelopment – Ngāti Whātua Orākei Whaia Maia Limited has appealed the Council’s decision to grant resource consent to the Westhaven Pile Mooring project. Their appeal is limited to proposed consent conditions for mana whenua engagement (and does not challenge the overall grant of consent). Ngāti Whātua Orākei believe that they have primary mana whenua interests in relation to the rohe (area) that includes the proposed project. A number of other mana whenua groups have joined the appeal as parties in opposition to Ngāti Whātua Orākei’s position.

33. Panuku has followed a s116 application process that allows for the development works to begin, including the reclamation, while the Environment Court hears on matters relating to primacy. Hearing on the appeal matters will begin on 3 September 2018.

34. Investigative works are under way to advise the business case for sourcing of dredging material for the reclamation now that material will no longer be received from the AC36 works programme. Areas being considered for dredging of donor material include the Half Moon Bay expansion project, Orams site 18 and other dredging within Westhaven.

35. Procurement for the project has been split into three phases that cover the land reclamation, civil works/landscaping and the marina. The land reclamation will need to settle for at least one year before the civil works and landscaping can be completed, which is essential for servicing the additional berths.

36. Beca have been commissioned to complete the detailed design of the land reclamation and the contractor is still to be appointed. Work is anticipated to start on the first phase of the project in early November 2019.

37. Auckland Harbour Bridge pathway (ex. Skypath) – In advance of the arrival of the Auckland Harbour Bridge Pathway, there are works that need to be completed in Westhaven to be able to accommodate the project. This work includes an upgrade to Curran Street, upgrades to services as well as a new and improved seawall.

38. The Curran Street upgrade (service trench, lighting, CCTV and footpath repair/upgrade) has been completed.

39. A segment of the seawall on the northern side of Westhaven extending from the Harbour Bridge to the Royal New Zealand Yacht Squadron, will be lifted by 600mm to protect the marina from storm inundation.

40. Improvements will be made to the space below the Harbour Bridge where the Auckland Harbour Bridge pathway will land, which is also shared with Westhaven's operational maintenance facility. Westhaven's water infrastructure and sewer lines will be upgraded and a pump station is indicated for the green space west of the Harbour Bridge.

41. Panuku aims to complete this project by mid-2020 ahead of construction starting on the Auckland Harbour Bridge Pathway at a date to be confirmed by the NZTA.

42. Wynyard Central – various developments in the Wynyard Quarter are currently under construction:

43. 30 Madden Development (West 1 Site) –In ground works are complete on Willis Bond’s Stage 2A residential development on Daldy Street and the erection of structural steel is progressing on programme. Anticipated completion is December 2020. Once completed, the development will provide 90 residences (84 apartments, six townhouses and ground floor retail). Willis Bond is expected to lodge its building consent application for Stage 2B on Beaumont Street in September with construction to commence in late 2019.

44. 10 Madden Street Development (Site 5B) – Precinct Properties’ commercial development (consisting of a seven-level commercial building and one single level retail space) at 10 Madden is progressing one week ahead of programme. The erection of the structural steel from the ground to level 2 is complete with works now progressing into the next structural steel phase. Anticipated completion is in October 2020.

45. Site 18 Development – Orams received Overseas Investment Office approval and resource consent for its Stage 1 marine refit facility works in June 2019. Orams commenced enabling works with demolition of the existing structures on Site 18 in early July under a site license. Further enabling works will commence shortly with Orams remediating the seawall once building consent is issued. The anticipated completion date for Stage 1 is prior to commencement of the America’s Cup event (AC36) in early 2021.

46. 132 Halsey Street (Site 7) – This Willis Bond residential development (51 apartments and ground floor retail) is complete. Final completion occurred on 31 May 2019.

47. Park Hyatt Hotel - The Fu Wah Park Hyatt Hotel development remains on schedule with the official hotel opening due to take place in August 2019. The civil construction work on the Madden Plaza and Hotel Promenade remains on schedule with an anticipated completion at the end of May 2019.

48. Sustainable design (in Wynyard Quarter) – We continue to work with our development partners to exceed their Greenstar or Homestar targets (as well as the targets set in the Wynyard Central Sustainability Standards). Precinct’s 5A development at 12 Madden Street achieved a 5 Green Star Built rating and Panuku has entered pilot-testing phase of its new Commercial Building Sustainability Framework with the proposed N Cole Building in Wynyard Quarter. It is envisaged that this new framework will apply to all commercial developments in the future.

49. Auckland Dockline Tram – Works resumed on the Auckland Dockline tram on the 5 August and physical works for the revised entry/egress into the tram shed are anticipated to be completed by late September with testing and commissioning during October. The half loop (Daldy/Jellicoe/Halsey street) will be up and running shortly after. The full Wynyard Quarter loop operation will resume after the Auckland Transport Daldy / Gaunt street upgrade in early 2020. Panuku are currently undertaking an Expression of Interest for a third party operator for the Auckland Dockline tram.

50. Eastern Viaduct - There are two parts to this project currently underway. The first, the design work, is concluding feedback on the reference design to inform the approach for the concept design. A workshop held with key staff from across Panuku was held on 30 July. The aim for the concept design, is to provide an endorsed and costed plan for consideration of funding in the Long-Term Plan. It is proposed that physical works be undertaken concurrently during the Wynyard Bridge replacement in 2022.

51. The second part of the project, is preparing for capital public realm works being undertaken by Auckland Transport (AT) at the Eastern Viaduct (EV) gateway where it joins Quay Street. Panuku is working with AT to ensure the best public realm outcome. Delivery of these works is expected in mid-2020.

52. Wynyard Crossing Bridge - The Options Assessment report was completed in February and recommended a double leaf bascule to replace the existing Wynyard Crossing bridge. This option was progressed, and a preliminary design report completed. Concurrently to the preliminary design work, an initial phase of Early Contractor Involvement (ECI) was undertaken along with all of the required documentation needed for resource consent lodgment. the resource consent was submitted in June 2019. These processes identified a budget shortfall to enable delivery of the replacement bridge. The original delivery programme was to complete the bridge prior to the commencement of the America's Cup event (AC36). Delivery is now proposed for 2022, subject to securing the required additional funds. The resource consent for the existing bridge has been extended, supported by a condition assessment, to 2023.

53. Vos Shed- The Vos shed is believed to be the last remaining wooden boat building shed in New Zealand.

54. Given the heritage value of the facility, Waterfront Auckland (now Panuku) purchased the site from Sanfords in order to save the building from demolition and to enable a pathway forward for its restoration. Auckland and in particular the Waterfront have few remaining marine related historic buildings. The restoration of the Shed will not only give Auckland a glimpse into the past but also help facilitate wooden hull yacht repairs and maintenance in Auckland.

55. Due to the asbestos contamination levels that have been identified in the building the work being completed by Legacy Construction is continuing under an Asbestos Management Plan. The building is scaffolded and wrapped, the asbestos removal and remediation is well underway. Work Safe have approved the work space. the project team are working with the Vos Trust to ensure that they are kept informed as the project progresses.

56. Civic Administration Building: The sale of the Civic Administration Building to Civic Lane Ltd was completed in late May 2019. Construction work for the conversion to residential use has commenced.

Wynyard Quarter – Naming of new open spaces

57. In the 19 February 2019 Local Board minutes, Resolution number WTM/2019/12 it is recorded that the Waitematā Local Board:

a) adopt the name Urunga Plaza for the Wynyard Quarter open space currently referred to as Madden Plaza due for completion 2019/2020

b) endorse the following preferred names for the two Wynyard Quarter open spaces:

Space	Proposed name
Wynyard Common	Amey Daldy Park
N.Cole Plaza	Freda Barnes Plaza

c) request Panuku Development Auckland Limited consult on the use of Amey Daldy’s and Freda Barnes’ names with any living relatives or trusts, including the National Council of Women (Auckland Branch), that have an interest in that person and their heritage.

58. Panuku have consulted and sought approval from the National Council of Women on the use of the names of both women. We are working with a genealogy expert at the central library and can confirm that Amey Daldy has no direct descendants. We are still pursing Freda Barnes’ family.

Properties managed in the Waitematā Local Board Area

59. Panuku currently manages 231 commercial and six residential interests within the local board area. The commercial interests include water space and car parking in Westhaven as well as the Queens Wharf Food Village containers.

Portfolio strategy

Optimisation

60. The 2018-2028 Long-term Plan (LTP) reflects a desire of council to materially reduce or slow down expenditure and unlock value from assets no longer required, or which are sub-optimal for service purposes. In response to this, ACPL developed a new method of dealing with service property called ‘optimisation’, prior to the establishment of Panuku.

61. Optimisation is a development approach targeting sub-optimal service assets. The process is a tri-party agreement between Community Facilities, Panuku and Local Boards. It is led by Panuku. It is designed to equal or enhance levels of service to the local community in a reconfigured form while delivering on strategic outcomes such as housing or urban regeneration with no impact on existing rate assumptions.

62. Using optimisation as a redevelopment and funding tool, the Local Board can maximise efficiencies from service assets while maintaining levels of service through the release of some or all of that property for sale or development.

63. Local boards are allocated decision making for the disposal of local service property and reinvestment of sale proceeds in accordance with the service property optimisation approach.

Portfolio review and rationalisation

Overview

64. Panuku is required to undertake ongoing review of council’s property assets. This includes identifying properties from within council’s portfolio that are no longer required for council service purposes and may be suitable for other public works and/or potential sale, and development if appropriate. Panuku has a particular focus on achieving housing and urban regeneration outcomes. Identifying potential sale properties contributes to the 2018-2028 LTP and the Auckland Plan focus of accommodating the significant growth projected for the region over the coming decades, by providing council with an efficient use of capital and prioritisation of funds to achieve its activities and projects.

Performance

65. Panuku works closely with Auckland Council and Auckland Transport to identify potential surplus properties to help achieve disposal targets.

66. Target for July 2018 to June 2019:

Unit

Target

Achieved

Portfolio review

$30 million disposal recommendations

$30.38 million achieved by 30 June 2019.

This figure includes properties recommended for sale as part of ‘unlock’ Pukekohe.

67. July 2019 to June 2021 Target

Unit	Target
Portfolio Review	$45 million for two years (2019/20 and 2020/21), will be recommended for disposal by the end of June 2021.

Process

68. Once identified as potentially no longer required for council service purposes, a property is taken through a multi-stage rationalisation process. The agreed process includes engagement with council departments and CCOs, the local board and mana whenua. This is followed by Panuku Board approval, engagement with the local ward councillor(s) and the Independent Māori Statutory Board and finally a Governing Body decision.

Under review

69. Properties currently under review in the Waitematā Local Board area are listed below. The list includes any properties that may have recently been approved for sale or development and sale by the Governing Body.

Property

Details

3 Ponsonby Road, Freemans Bay

An endowment property that was vested in the former Auckland City Council by the Crown in 1875 for the improvement and benefit of the City of Auckland.

Since July 1999 the property has been leased as an artistic workspace on a monthly tenancy agreement.

The board has an advocacy initiative for a Ponsonby Road Arts Precinct and supports the creation of an arts precinct at 1-3 Ponsonby Road through transferring 3 Ponsonby Road from a commercial lease to a community arts facility.

To inform the business case for the proposed arts precinct, the board commissioned an Arts and Creative Industries Needs Analysis and Stocktake of Community Space 2018 for the Waitematā Local Board Area. The report and its key findings were received by the board in May 2019.

Panuku will undertake further consultation with council departments and CCOs regarding an alternate public work requirement or planned and funded future strategic need for 3 Ponsonby Road and will discuss the results of the internal consultation with the board.

200 Victoria Street West, Auckland Central

An endowment property that was vested in the former Auckland City Council by the Crown in 1875 for the improvement and benefit of the City of Auckland.

Council owns the land only. The property is subject to two ground leases, held by the same lessee, that together cover the entire site. The leases were granted in 1916 and are perpetually renewable at the lessee’s option. The improvements, being a commercial building with retail and office uses, are owned by the lessee. The property has not been used to deliver a council service since at least 1916. Accordingly, it was identified as a property that could potentially be recommended to the council for disposal.

The rationalisation process commenced in March 2019. Any alternative use or development potential is constrained by the ground leases and no current or future council service use has been identified through the consultation undertaken.

The Waitematā Local Board supported the disposal of 200 Victoria Street West at its May 2019 business meeting.

Panuku will recommend to the Finance and Performance Committee on 20 August 2019 that the property be divested.

Should the Finance and Performance Committee approve the disposal of 200 Victoria Street West, Panuku will undertake a disposal process in accordance with conditions set out in section 141 of the LGA 2002, specifically:

· The proceeds of sale must be used for a purpose consistent with the purpose of the endowment; and

· The council must notify the Minister for Land Information and the Minister in Charge of Treaty of Waitangi Negotiations of the proposal to sell the land.

Acquisitions and disposals

70. Panuku manages the acquisition and disposal of property on behalf of Auckland Council. Panuku purchases property for development, roads, infrastructure projects and other services. These properties may be sold with or without contractual requirements for development.

Acquisitions

71. Panuku does not decide which properties to buy in a local board area. Instead, it is asked to negotiate the terms and conditions of a purchase on behalf of the council.

72. Panuku has purchased 4 properties for open space across Auckland during the 1 Feb – 31 July period at a cost of $8.4 million and bought one property for stormwater use at a value of $1,416,000.

73. No properties were purchased in the Waitematā Local Board area during the reporting period.

74. All land acquisition committee resolutions contain a confidentiality clause due to the commercially sensitive nature of ongoing transactions, and thus cannot be reported on while in process.

Disposals

75. In the reporting period between 1 February – 31 July, the Panuku disposals team entered into seven sale and purchase agreements, with an estimated value of $3.21 million of unconditional net sales proceeds.

76. As part of the Northern Corridor Improvements, Auckland Council has agreed to transfer various parcels of land to NZTA to facilitate the works. The compensation amount totals $6.5 million, of which $1.554 million is advance compensation for required land at Rook Reserve with the final compensation amount still to be agreed.

77. Panuku 2019/20 disposals target is $24 million for the year. The disposals target is agreed with the council and is reviewed on an annual basis.

78. No properties were sold in the Waitematā Local Board area

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

79. The proposed decision has no impacts on the council group. The views of the council group are incorporated on a project by project basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

80. The proposed decision of receiving this report has no impacts. Any local or sub-regional impacts related to local activities are considered on a project by project basis.

81. Panuku requests that all feedback and/or queries relating to a property in the local board area be directed in the first instance to localboard@developmentauckland.co.nz.

Tauākī whakaaweawe Māori

Māori impact statement

82. The proposed decision of receiving the report has no significant impacts on Māori.

83. Panuku work collaboratively with mana whenua on a range projects including potential property disposals, development sites in the area and commercial opportunities. Engagement can be on specific individual properties and projects at an operational level with kaitiaki representatives, or with the Panuku Mana Whenua Governance Forum who have a broader mandate.

84. Panuku will continue to partner with Māori on opportunities which enhance Māori social and economic wellbeing.

Ngā ritenga ā-pūtea

Financial implications

85. The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

86. The proposed decision of receiving the report has no risks.

Ngā koringa ā-muri

Next steps

87. The next six-monthly update is scheduled for February 2020.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Anna Berthiaume - Engagement coordinator

Authorisers

Lisa Gooding - Senior Engagement Advisor

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

Waitematā Local Board

17 September 2019

Adopt the Waitematā Play Network Gap Analysis

File No.: CP2019/13813

Te take mō te pūrongo

Purpose of the report

1. To seek adoption of the Waitematā Play Network Gap Analysis.

Whakarāpopototanga matua

Executive summary

2. In financial year 2018/2019 the Waitematā Local Board funded an assessment (sharepoint number 366, activity name “City play network assessment”) to help prioritise investment in play provision and create a network of play that delivers fun, excitement and challenge for all ages and abilities.

3. The Waitematā Play Network Gap Analysis Assessment identified the current play provision, geographical network gaps and under-provision by age group and categories of specialised play.

4. Findings revealed geographical gaps in play provision in the eastern side of the local board area, specifically Parnell, Newmarket, Eden Terrace and the central city east of Queen Street. Further gaps in provision were identified for age groups of 9-12 years, 13-18 years and adults. Specialised play was absent from approximately 65 per cent of play spaces.

5. Some of these gaps can be addressed in the short-term through the local board funded “Out and About” programme for park activation. In the longer-term, investment is required for new play spaces and potentially acquiring new land in the Newmarket area. Top-up funding during play space renewals can increase the level of service for the existing network.

6. This analysis can also provide network-level information for other agencies who are developing public open spaces so formal or incidental play can be considered in the design.

7. The attachment was not ready in time for the publishing of the agenda and will be circulated at a later date as an addendum.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) adopt the Waitematā Play Network Analysis.

Horopaki

Context

8. Play is essential for the development and well-being of individuals. Play develops creativity and imagination whilst building physical, cognitive and emotional strength.

9. To better understand the current play network the Waitematā Local Board provided $20,000 Locally Driven Initiative (LDI) opex budget to fund an assessment in financial year 2018/2019. The sharepoint number was 366. The activity name was “City play network assessment”.

10. The activity description was “Assessment of the current and needed play network in the city centre and city fringe. The assessment will fit with the outcomes of the City Centre Masterplan, board development plans and other relevant development plans e.g. Panuku-led plans. The output will inform renewals projects, advice to other potential providers of play outcomes (e.g. Victoria Street linear park, Basque Park), growth needs and potential LDI projects”.

11. The activity outcomes were “The board and staff are enabled to deliver the vision of the city centre being “a welcoming place for children and their families. Play needs and the play network are understood in the city centre to enable staff to advise the board and integrate outcomes into the board’s work programmes”.

12. The analysis includes an assessment of the local board’s current play provision viewed through several lenses:

· age group provision

· play experience provision

· specialised play experience provision

· accessibility

· supporting infrastructure

· growth and population density.

13. The gap analysis assessment provides recommendations for different play categories across the local board area as well as park specific recommendations. Recommendations per category are included in the body of the assessment. This includes recommendations for new play spaces. Recommendations specific to each park can be found in the appendices of the assessment. The attachment is not ready in time for the publishing of the agenda and will be circulated at a later date as an addendum.

Tātaritanga me ngā tohutohu

Analysis and advice

14. Findings revealed gaps in play spaces in the eastern side of the board area, specifically Parnell, Newmarket, Eden Terrace and the central city east of Queen Street. Alberon Reserve, Fraser Park, Lumsden Green and Albert Park North are four new play spaces that have been recommended to help fill these gaps.

15. These same areas were also low on specialised play elements such as nature play, wheeled-play, courts and accessible play. Parks with natural water features, bush or mature specimen trees have been recommended for nature play experiences (e.g. Western Springs Lakeside, Alberon Reserve and Albert Park). Large parks with interesting terrain or a network of existing footpaths make good sites for wheeled play (e.g. Newmarket Park and Kari Street Commons). Wheeled play includes learn-to-ride tracks, pump tracks, BMX, mountain bike tracks and skate facilities.

16. The network generally caters well to younger age groups, 0-4 and 5-8 years. There is less provision for the 9-12 year olds and 13-17 year olds and adult age categories. Short-term recommendations include upgrading existing play spaces and adding new play spaces on park and council-managed land. Particularly in the Newmarket area, a long-term solution may require alternative land acquisition or lease.

17. Activations, in conjunction with the local board funded “Out and About” programme will also help to fill these gaps in the short-term. They can include technology-based activities which do not require physical infrastructure.

18. Overall strategic priorities include:

· Integrating play within the Green Link – (connecting Victoria Park to Auckland Domain via Victoria Street Linear Park and Albert Park).

· Implementing Auckland Domain play spaces (destination playspace and Kari Street Commons).

· Advocating for play within the future Headland Park destination park.

· Designing a new suburb playspace in Basque Reserve to address gap in Eden Terrace.

· Implementing improvements to Gladstone Park and Heard Park, alongside a new play space at Fraser Park and nature play at Alberon Reserve, to address gaps in Parnell.

· Implementing improvements to Outhwaite Park and Newmarket Park, alongside a new specialised play space based around the water feature at Lumsden Green, to address gaps in Newmarket in the short-term.

· Advocating for long-term additional land acquisition/lease in the Newmarket area to fill a gap in the high growth area.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. The findings of the study will be shared with Community Facilities (CF) to help inform their renewals and capex work programmes going forward. The findings will also be used to advocate for play in Panuku and Auckland Transport led development projects.

20. Advice for network-level play outcomes will also support external agencies who are developing public open spaces.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21. The Waitematā Local Board Plan 2017 contains outcome 2: “Attractive and versatile public places that meet our communities’ needs”. The plan includes an objective to “Ensure our parks, open spaces and recreation facilities meet the needs of our current and future residents”. Several of the key initiatives in the board plan have been identified as opportunities for play development in the gap analysis (a Newmarket play space, Kari Street Commons, 254 Ponsonby Road, Basque Park, Heard Park, new public open spaces on the waterfront and Headland Park).

22. The Waitematā Local Board provided direction on the scope of the Play Network Gap Analysis project on 28 August 2018. The board provided feedback on the analysis findings at workshops on 28 May 2019 and 23 July 2019. The gap analysis has been adjusted to include this feedback.

Tauākī whakaaweawe Māori

Māori impact statement

23. Developing a network of playgrounds that provide for all ages and abilities will positively benefit the health and wellbeing of mana whenua and the wider community through increased recreation provision.

24. Mana whenua engagement will occur as part of individual projects.

Ngā ritenga ā-pūtea

Financial implications

25. Activation recommendations have been incorporated into the Parks, Sports and Recreation “Out and About” programme. For financial year 2019/2020, the local board has allocated $15,000 Locally Driven Initiative (LDI) opex to this programme.

26. None of the capex projects recommended in the analysis have been funded so far. They could be considered in Community Facilities’ 2020/2021 annual work programme.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27. Gaps have been identified in the assessment but filling these gaps may be difficult in some cases because of conflicting park outcomes and the lack of safe and useable open space where existing park outcomes are not going to be compromised.

28. Acquiring or leasing additional land is an identified long-term outcome for Newmarket Park. There is a risk that this may not be possible because of a lack of available land or a lack of approval or funding from the Governing Body. To mitigate this risk, short-term options within existing council-owned land have also been identified.

29. Adding new play elements to existing playgrounds may also not be an investment priority for the board, noting that provision is based on a network approach which means that access to different play experiences will inevitably vary from one area to another.

30. Public expectation needs to be managed accordingly and feasibility studies should include consultation.

Ngā koringa ā-muri

Next steps

31. It is recommended that the Waitematā Local Board allocates LDI capex to the Community Facilities work programme in future years to implement recommendations in the gap analysis assessment. The following sites are most dated and aesthetically in the poorest condition. When renewals funding becomes available, supplementary LDI capex funds can help to upgrade the level of service in these play spaces.

· Gladstone Park

· Heard Park

· Outhwaite Park.

32. Providing new facilities at Basque Park, Fraser Park, Alberon Reserve, Albert Park North and Lumsden Green will be entirely dependent on allocating LDI capex funds. No play assets currently exist in these reserves so there is no renewals funding to draw upon.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Waitematā Play Network Gap Analysis (Under Separate Cover)

Ngā kaihaina

Signatories

Authors

Hayley Dauben - Parks & Places Specialist

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

Waitematā Local Board

17 September 2019

Waitematā Open Space Network Plan

File No.: CP2019/16522

Te take mō te pūrongo

Purpose of the report

1. To adopt the Waitematā Open Space Network Plan.

Whakarāpopototanga matua

Executive summary

2. The plan sets out actions to deliver a sustainable, quality open space network that can respond to, and accommodate, anticipated population growth.

3. Implementation will provide the community with access to a range of recreational, social, cultural and environmental experiences.

4. The open space network plan includes:

· the current state of the network and its challenges

· four key moves that provide the framework to deliver a sustainable quality open space network

· prioritised actions that will deliver the key outcomes.

5. There is no additional funding to implement projects in the open space network plan beyond renewal of existing assets and planned capital expenditure. The lack of funding to implement all identified actions could create a reputational risk. The local board can use the plan to advocate for increased funding as part of Annual and Long-term Plan processes, or to help inform prioritisation of its locally driven initiative capital (LDI Capex) budgets.

6. Adoption of the open space network plan will assist local board decision-making and provide a framework for the development of open space over the next 10 years.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) adopt the Waitematā Open Space Network Plan (Attachment A)

b) delegate the approval of any minor document amendments to the Chairperson of the Waitematā Local Board.

Horopaki

Context

7. An open space network plan has been prepared for the Waitematā Local Board area.

8. This plan outlines the local board’s aspirations and priorities for the future development of local parks and open spaces.

9. The plan responds to growth and increasing diversity anticipated in the Waitematā area, including changes in demographics and patterns of usage.

10. Auckland Council’s Parks and Open Spaces Strategic Action Plan 2013 (POSSAP) sets out how parks and open spaces contribute to the outcomes of the Auckland Plan. It identifies local board open space network plans as one of the key tools to achieve this.

11. The plan is strategically aligned to three Auckland Plan focus areas:

Belonging and Participation - Focus area 1

Create safe opportunities for people to meet, connect, participate in and enjoy community and civic life.

Belonging and Participation - Focus area 7 Recognise the value of arts, culture, sport and recreation to quality of life.

Homes and Places - Focus area 5 Create urban places for the future.

12. The final document is presented in three key areas:

13. The plan was prepared in consultation with the local board, partners and key stakeholders and is informed by Waitematā parks research.

14. The plan is aligned to the Waitematā Play Network Gap Analysis Plan which identified opportunities for play and activation across the network as requested by the local board in resolution number WTM/2019/142.

Waitematā Open Space Network Plan

Resolution number WTM/2019/142

MOVED by Chairperson P Coom, seconded by Member R Northey:

That the Waitematā Local Board:

a) defer the draft Waitematā Open Space Network Plan to September 2019 meeting to ensure the Plan aligns with the outcomes from the Waitematā Play Network Assessment and Gap Analysis output and responds appropriately to all areas including the central city.

CARRIED

15. In addition, the map on page 14 of the plan showing the Waitematā Local Board open space network was amended to include indicative new open spaces in the city centre.

Tātaritanga me ngā tohutohu

Analysis and advice

16. The plan analyses the current state of the Waitematā open space network and sets out four key moves. They provide the framework for actions covering the future development and management of the open space network over the next 10 years.

Waitematā Open Space Network Plan

17. The main strengths of the existing open space network include:

· good provision in most areas and high satisfaction by park users

· a range of parks offering different experiences, including seven destination parks and eight suburb parks

· prominent environmental, cultural and heritage features throughout the network

· good coastal access to beaches and the foreshore for recreation.

18. The main challenges relating to existing open space include:

· increased use through population growth with limited capacity to expand the network

· Waitematā’s parks also functioning as tourist destinations

· some provision gaps when analysed against the Open Space Provision Policy 2016

· pest and weed growth potentially affecting the quality of parks.

19. Four key moves respond to the issues and opportunities identified through the current state analysis and help formulate actions to develop Waitematā’s open space network:

· respond to the growth of our increasingly diverse communities

· activate and enhance our parks and open spaces

· improve biodiversity and ecological outcomes

· enhance walking, cycling and green corridors to connect our communities.

20. These are linked to the key focus areas of Treasure, Enjoy, Connect and Utilise identified in POSSAP and look at how best to prioritise funding through the long-term and annual planning processes.

21. The goal is to provide a sustainable and high-quality parks and open space network.

Prioritisation, decision-making and actions

22. The plan prioritises actions to improve the open space network.

23. Several principles provide direction for planning and implementing park development. The following list of principles assist in prioritising the actions:

· amount and timing of growth

· proximity of Waitematā Local Board area to growth/spatial priority areas

· sequencing of proposed actions

· current provision – quality and quantity

· alternative options for similar benefits

· existing capital works programmes and contractual commitments

· planning and funding cycles

· project planning timeframes

· other influences such as land availability, large infrastructure projects, adjacent local board projects, environmental services and storm-water management.

24. Focus areas and actions have been prioritised according to the principles.

25. The following actions are recommended based on the analysis of the current state, input from mana whenua and the framework of key moves:

Key Move One – respond to the growth of our increasingly diverse communities

Key Move Two – activate and enhance our open spaces

Key Move Three – improve biodiversity and ecological outcomes

Key Move four – enhance walking, cycling and green corridors to connect our communities

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. The plan has been developed in consultation with relevant council departments. Their views are reflected in this plan.

27. Customer and community services, Auckland Transport and Infrastructure and Environmental Services will implement the network plan.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28. Local communities will benefit from the actions in this plan. These include increased sport and recreation opportunities, leading to improved health and wellbeing.

29. Staff engaged the local board through a series of workshops. These meetings took place on:

· 4 September 2018	· 6 November 2018
· 20 November 2018	· 26 March 2019
· 5 June 2019	· 13 August 2019.

Tauākī whakaaweawe Māori

Māori impact statement

30. Māori identity and well-being is an important outcome in the Auckland Plan. The implementation of this network plan responds to and supports the following focus areas:

Māori identity and well-being - Focus Area 1

Meet the needs and support the aspirations of tamariki and their whanau.

Māori identity and well-being - Focus area 7

Reflect mana whenua mātauranga and Māori design principles throughout Auckland.

31. Quality parks and open spaces help to facilitate Māori participation in sport and recreation.

32. Staff engaged with mana whenua on 20 September 2018, 26 September 2018 and two meetings on 27 February 2019 to seek their views in relation to the open space network in Waitematā.

33. The key issues raised by iwi have informed the development of the key moves and actions outlined in the plan.

Ngā ritenga ā-pūtea

Financial implications

34. Development of the open space network plan is funded by Community and Social Policy.

35. No funding has been allocated for public consultation, as the open space network plan informs local board decision-making. There is no statutory requirement to involve the public.

36. No additional budget is provided for the implementation of the open space network plan.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

37. The lack of funding to implement the plan could create a reputational risk. However, the local board can use the network plan to advocate for increased funding as part of the Annual Plan and Long-term Plan processes.

Ngā koringa ā-muri

Next steps

38. The plan will be implemented over the next 10 years as budgets allow.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Waitematā Open Space Network Plan (Under Separate Cover)

Ngā kaihaina

Signatories

Authors

Ann-Marie Quinn - Policy Analyst

Authorisers

Ruth Woodward - Manager Parks & Recreation Policy

Paul Marriott-Lloyd - Senior Policy Manager

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

Waitematā Local Board

17 September 2019

Home Reserve Concept Design

File No.: CP2019/17006

Te take mō te pūrongo

Purpose of the report

1. To seek approval for Home Reserve Concept Design and approval for an additional $58,000 Locally Driven Initiative Capex funding to progress to physical works phase.

Whakarāpopototanga matua

Executive summary

2. Waitematā Local Board approved funding for a concept design for Home Reserve in August 2013. A concept design was drafted in 2014 however, the project was placed on hold due to budget constraints.

3. The existing playground at Home Reserve is at the end of its useful life and programmed for renewal as part of the Waitematā Local Board Community Facilities work programme for the 2019/2020 financial year.

4. The draft concept design from year 2014 has been refined and now includes passive amenity improvements in the road reserve.

5. The proposed concept design has the following benefits:

· protect appropriate areas of open space for the enhancement of the environment and the enjoyment of informal recreation

· enhance the surrounding environment with the retention and regeneration of native plants and trees

· ensure the visual enhancement of the area

· provision of distinct play zones connected by meandering paths

· improve play experience for children of wider age groups

· improve passive amenities such as seats and picnic areas

6. The current budget allocation in the Community Facilities 2019/2020 work programme for the renewal of the playground and reserve improvements is $325,000. Following review of the draft concept design plan and public feedback regarding the road reserve, the Waitematā Local Board requested Council staff to include the road improvements as per the 2014 plan into the concept design for delivery. The road reserve part of the project is estimated to be a total of $58,000, bringing the cost estimate for this project to $383,000.

7. This report seeks additional budget allocation of $58,000 from the local board’s Locally Driven Initiative Capex budget.

8. This report also seeks approval of the concept design for Home Reserve and to progress the project to construction phase.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) approve the Home Reserve Concept Design (Attachment A)

b) approve the allocation of $58,000 from the local board’s Locally Driven Initiative Capex budget

c) approve progression of project to physical works, subject to necessary consents.

Horopaki

Context

9. Waitematā Local Board approved funding for a concept design for Home Reserve in August 2013. The purpose of the concept plan was to develop a long-term vision for the reserve and provide draft conceptual options for the renewal and development of Home Reserve.

10. A draft concept design was presented to a residents group meeting and was well received. Two members of the Residents Association also attended a Waitematā Local Board workshop in July 2014 and provided their feedback on the draft concept design.

11. An estimated cost for delivery of the concept design was also presented to the Waitematā Local Board in July 2014. The estimate was in excess of the renewal budget and the project was placed on hold pending additional budget allocation.

12. Waitematā Local Board has approved $325,000 from their Community Facilities work programme for the 2019/2020 financial year, towards the delivery of Home Reserve concept design.

13. The total estimated cost for delivery of the revised concept design is $383,000. This leaves a shortfall of $58,000. This report seeks additional budget allocation approval of $58,000 of Locally Driven Initiative Capex funding.

Tātaritanga me ngā tohutohu

Analysis and advice

14. The Home Reserve concept design has been developed following a thorough needs analysis assessment including land use, circulation and surrounding open space. The Home Reserve concept design reflects community aspirations and desires for this reserve.

The following key objectives have shaped the design:

· a safe place for people to recreate

· a place that has a strong sense of the community it sits within

· an exciting place for children to play

· a place to meet and socialise

· a place with a presence (people know it is there)

· a place of high visual amenity

· a place which requires low maintenance.

Home Reserve Concept Design 2014

15. Home Reserve sits below the surrounding streets, (King Street and Home Street), so the concept aimed to lift the profile of the park and provide better connections to the surrounding roads, through the detailing of the mesh fence, lifting the level of the basketball court, paving at the Home Street entrance and works within the eastern Home Street road reserve ‘stub’, including a grassed area, fruit trees and seating.

16. The Home Street entrance to the park is currently used for parking. The concept proposed to reclaim this area as park and make it pedestrian focused (while still enabling rubbish trucks to use it as manoeuvring space), by creating a ‘shared space’ like threshold with decorative paving.

17. The park playground and furniture are tired and dated, and the concept proposes modern furniture and playground equipment to refresh the park, as well as removing the blockwork rebound wall in order to improve sight-lines into and through the park. The concept also proposed to remove exotic weeds in the park, replacing them with native species that would attract birds and insects, while also uplifting existing trees to improve sightlines.

Revised Home Reserve Concept Design 2019

18. The 2019 concept design maintains the same design aspirations as the 2014, with the following modifications:

· substitute the bespoke play equipment with an ‘off the shelf’ play tower, including a gangplank connection to Home Street

· safety improvements in the road reserve to provide buffering from traffic movements for kids using the gangplank and play tower.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. The Home Reserve concept design has been compiled with input from the following key departments/units:

· Parks, Sports and Recreation

· Community Facilities

20. The draft Home Reserve concept design has also been shared with Auckland Transport, and it is considered that the plan generally aligns with aspirations and outcomes sought by the range of council departments working in, or close to, the Arch Hill residential area.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21. Local board workshops, at which the Home Reserve concept design was discussed, were held in July 2014, November 2018, February, June and August 2019. The following high-level direction was given on the draft concept:

· design should address existing Crime Prevention Through Environmental Design (CPTED) issues in Home Reserve

· improve aesthetics and lift the profile of the park at street level

· renew the existing playground and provide a multi-level playground element with access from street level as well as on the reserve level.

22. The Home Reserve concept design (Attachment A) incorporates all the feedback received and aligns with outcome 2 in the Waitematā Local Board Plan 2017, which aims to deliver ‘attractive and versatile public places that meet our communities’ needs’.

Tauākī whakaaweawe Māori

Māori impact statement

23. Council staff engaged with mana whenua in early 2014 about the Home Reserve concept design. Engagement was by way of an email to all key representatives identified as having an interest in land in the Waitematā Local Board rohe (geographical area) containing relevant information and asking for feedback. Council staff did not receive any response on the proposed project at the time.

24. Council staff has implemented the Te Aranga Māori Design Principles in the concept design which includes planting a significant amount of native vegetation in the reserve that benefits the preservation of native flora and fauna. This, in turn, also improves the management of stormwater flows from the site.

Ngā ritenga ā-pūtea

Financial implications

25. Waitematā Local Board has approved $325,000 from their Community Facilities work programme for the 2019/2020 financial year to renew the playground and make improvements within Home Reserve.

26. Road reserve improvements were not included within the allocated renewal funding for the reserve. Public feedback requesting improvements in the road reserve were made to the Waitematā Local Board in July 2019. Subsequently, the Waitematā Local Board has requested council staff to include all the road improvements as per the 2014 plan. This additional scope of works requires a further budget allocated of $58,000.

27. Costs for delivery of the Home Reserve concept design, including improvements in the road reserve, have been estimated by Community Facility landscape architects as being in the order of $383,000.00.

28. Waitematā Local Board currently have sufficient LDI Capex funding to allocate the $58,000 required for the additional road reserve design.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29. There is a risk that during the procurement process for construction works, the quoted price will be above the current cost estimate. In case this is confirmed, a budget change request will be submitted, and formal approval sought prior to works starting.

30. Other typical implementation issues are likely to include:

· securing resource consent

· managing impacts of construction works, including noise, construction traffic and other impacts on other park users and adjacent residents.

31. Should the local board not approve staff recommendations in this report, it is unlikely the Home Reserve concept plan outcomes can be achieved during 2019/2020 summer as currently programmed.

Ngā koringa ā-muri

Next steps

32. Following local board approval of the concept design, final details will be documented and procurement for physical works will begin.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Home Reserve Concept Plan (Under Separate Cover)

Ngā kaihaina

Signatories

Authors

Vandna Kirmani - Project Manager

Authorisers

Johan Ferreira - Manager Project Delivery (Central/West)

Rod Sheridan - General Manager Community Facilities

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

Waitematā Local Board

17 September 2019

Western Springs Lakeside Te Wai Ōrea Playground

File No.: CP2019/17039

Te take mō te pūrongo

Purpose of the report

1. To seek Waitematā Local Board approval of the Western Springs Lakeside Te Wai Ōrea Playground concept design (Attachment A).

Whakarāpopototanga matua

Executive summary

2. The existing playground at Western Springs Lakeside Te Wai Ōrea is at the end of its useful life and programmed for renewal.

3. A concept design has been completed for the development of Western Springs Lakeside Te Wai Ōrea Playground (Attachment A). This playground concept has been refined from the draft Western Springs Lakeside Te Wai Ōrea Park Development Plan.

4. Public consultation from the draft Western Springs Lakeside Te Wai Ōrea Park Development Plan, mana whenua, and local board views were sought, which have driven the development of the concept design.

5. Budget of $1,472,802 is available for implementation of the playground concept design and cost estimates indicate the playground design is deliverable within budget.

6. The preferred location and design of the playground has the following benefits:

· separated series of distinct play zones connected by meandering paths

· a combination of surfaces (rubber, cushionfall and concrete will be used to ensure the playground is accessible to all users. The elimination of steps or ridges will ensure wheelchairs, prams and those with impaired mobility will be able to negotiate the play area easily

· play equipment and opportunities will be improved so that children of all ages and needs can enjoy the playground equally

· improved passive amenities such as seats, BBQs, drinking fountain

· rerouting the primary path to the lake edge as this is a more prominent / open route and minimises effects on existing trees and extent of works within existing tree root areas.

7. This report seeks approval of the playground concept design and approval to progress the project to construction phase.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) approve the Western Springs Lakeside Reserve Playground concept design (Attachment A)

b) approve progression of project to physical works, subject to necessary consents.

Horopaki

Context

8. Western Springs Lakeside is a popular 26-hectare destination park that is enjoyed by visitors from across the Auckland Region and beyond. It is highly valued as a site that provides for walking, refuge from the city, children’s activities, events and a place where people can connect with nature.

9. In the financial year 2017/2018, the Waitematā Local Board funded a development plan for Western Springs Lakeside. The draft Western Springs Lakeside Te Wai Ōrea Development Plan provides a clear design framework to guide how Western Springs Lakeside and its interface with surrounding reserves and facilities should be improved over the short, medium and long term.

10. The Western Springs Lakeside Te Wai Ōrea Playground concept design has been refined from the draft Western Springs Lakeside Te Wai Ōrea Development Plan.

11. Six sites within the park were considered and weighed up against set criteria of proximity to existing facilities, circulation, shade, topography, existing uses and events, to determine the best location for the play space. The current location was deemed the most suitable.

12. The playground design aligns with the key themes of the draft Western Springs Lakeside Te Wai Ōrea Development Plan of water, refuge, connected, events and history.

1. The draft development plan proposed two playground themes that reflected the site surrounds:

i. ‘Ecological Escape’ to have a more natural focus and act as a retreat from the city, to provide an opportunity to integrate the sites cultural and natural history i.e. tuna (eels), water etc.

ii. ‘Urban Park’ to have more of an urban / suburban theme, to reference key facilities within the surrounding environment including Auckland Zoo, Museum of Transport and Technology, Western Springs Stadium, Fukuoka Gardens etc.

2. 61 per cent of submissions on the draft Western Springs Lakeside Te Wai Ōrea Development Plan supported the Ecological Escape theme, to have an ecological and educational focus, incorporate existing trees, provide opportunities for informal play, tie into the wider landscape provision of a playground to suit all ages and variety of interesting play equipment. This has been included within the Western Springs Lakeside Te Wai Ōrea playground design.

3. Western Springs Lakeside Te Wai Ōrea Playground concept design includes upgrading the existing playground to a destination playground due to its proximity to several key regional facilities including the Auckland Zoo, Museum of Transport and Technology and Western Springs Stadium.

4. The draft Western Springs Lakeside Te Wai Ōrea Development Plan also proposed alternative path layouts and configurations which are included as part of the playground works. This includes splitting the path into a primary and a secondary path and rerouting these around the lake front and zoo boundary. One key change to the draft development plan was switching the hierarchy of these paths. That is, the primary circulation was pulled to the lake edge as this is a more prominent and open route which minimises effects on existing trees and extent of works within existing driplines. The secondary path will run along the zoo boundary under the existing trees.

Tātaritanga me ngā tohutohu

Analysis and advice

Public input into concept design development

5. The Western Springs Lakeside Te Wai Ōrea Playground concept has been developed following an extensive public consultation process as part of the Western Springs Lakeside Te Wai Ōrea Development Plan and reflects community aspirations and desires for this reserve.

The following key messages were heard from the consultation and have shaped the design:

· 61 per cent support for the Ecological Escape theme, to have an ecological and educational focus, incorporate existing trees, provide opportunities for informal play, tie into the wider landscape provision of a playground to suit all ages and variety of interesting play equipment

· retain / replicate popular play experiences including the Roctopus and rotating spinner

· provision of shaded areas and seating near the new playground

· provide climbing activities, particularly for older children

· provision of activites for children on bikes and scooters.

Final concept design for approval

6. The concept design has now been finalised and is attached to this report: Western Springs Lakeside Te Wai Ōrea Playground concept design (Attachment A).

Key features of the concept design include:

· separated junior and senior areas, a series of distinct play zones connected by meandering paths that function also double as learn to ride bike tracks

· equipment, colours and forms inspired by the local flora (seed pods, cones etc) and fauna (bird and fish (tuna/eel), the lake and Meola and Motions Creeks

· replication of popular play activities

· retention of existing playground items that are in good condition and comply with playground standards

· inclusion of restored Gecko artwork by Pita Turei from Auckland Zoo into the play space – to be rebuilt to comply with current playground standards

· junior area located near parents seating hub to front of site, includes shade sails

· senior area set amongst mature trees, to consist of a series of raised pods connected by rope bridges with slides - provides challenging climbing experiences

· natural play trail also located within existing vegetation

· accessible play provided in the form of flush wet pour safety surfacing and inclusive play items (basket swing, music play, rocker and spinner and wide slide)

· waterplay was initially considered in the original proposal but later excluded for health and safety reasons due to large resident bird population

· inclusion of shade (shade trees and sails) and large grade trees.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

7. The Western Springs Lakeside Te Wai Ōrea Playground concept design has retained and refined the input from the draft Western Springs Lakeside Te Wai Ōrea Development Plan which has been compiled with input from the following key departments/units:

· Parks, Sports and Recreation

· Community Facilities

· Environmental Services

· Healthy Waters.

8. The draft Western Springs Lakeside Te Wai Ōrea Development Plan has also been shared with Auckland Transport, Regional Facilities Auckland and Watercare and it is considered that the plan generally aligns with aspirations and outcomes sought by the range of council departments working in, or close to, the Western Springs precinct area.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

9. Local board workshops, at which the Western Springs Lakeside Te Wai Ōrea Playground concept design was discussed, were held in November 2018, February, May and August 2019. The following local board direction was given on the draft plan:

· ensure popular play experiences provided at the current playground are carried over to the new playground (i.e. spinning rides that cater for a number of children at any one time)

· design should include shade options such as shade trees and sails, and large grade trees

· realign the primary circulation path to the lake edge as this is a more prominent and open route

· upgrade the existing playground to a destination playground standard.

10. The Western Springs Lakeside Te Wai Ōrea Playground concept design (Attachment A) incorporates all the feedback received and aligns with outcome 2 in the Waitematā Local Board Plan 2017, which aims to deliver ‘attractive and versatile public places that meet our communities’ needs’.

Tauākī whakaaweawe Māori

Māori impact statement

11. The draft Western Springs Lakeside Te Wai Ōrea Development Plan was developed with input from mana whenua to address impacts on Māori and engagement was undertaken at key points throughout the plan’s preparation to enable mana whenua to shape and influence the content of the plan. After each workshop, appropriate changes were made to the plan’s scope and drafting process to take account of impacts on Māori.

12. A draft copy of the Western Springs Lakeside Te Wai Ōrea Playground concept design was also presented to mana whenua at the Parks & Recreation – Mana Whenua South Iwi Forum on 28 May 2019. The mana whenua were highly support of the concept plan and requested the following:

· signage for the various areas of the playground to help educate the kids while playing

· new trees to be planted to be native trees.

Ngā ritenga ā-pūtea

Financial implications

13. A budget of $1,472,802 has been allocated towards the delivery of the upgraded playground through the Community Facilities work programme. This includes $882,802.50 for renewals of existing assets and $590,000 from the Waitematā Local Board’s Locally Driven Initiative Capex funding.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

14. Geotechnical investigations have indicated that the site is underlain by basalt and basanite lava. Work is in progress to design alternative footings details for playground equipment however there may still be some additional costs associated with rock excavation and drilling. This may also have an added impact on project delivery timeframes.

15. There is a risk that during the procurement process for construction works, the quoted price will be above the current cost estimate. In case this is confirmed, a budget change request will be submitted, and formal approval sought prior to works starting.

16. Other typical implementation issues are likely to include:

· securing resource consent

· managing impacts of construction works, including noise, construction traffic and other impacts on other park users and adjacent residents

· managing short term loss of the playground and the walkway in the immediate vicinity during construction works. Staff are working with Auckland Council Arts, Culture and Event(s) to ensure there are no impacts on planned events.

17. Should the local board not approve the recommendations in this report, it is unlikely the playground upgrade could be built during the 2019/2020 autumn as currently programmed.

Ngā koringa ā-muri

Next steps

18. Following local board approval of the concept design, final details will be documented and procurement for physical works will begin.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Western Springs Lakeside Te Wai Ōrea Playground concept design (Under Separate Cover)

Ngā kaihaina

Signatories

Authors

Vandna Kirmani - Project Manager

Authorisers

Johan Ferreira - Manager Project Delivery (Central/West)

Rod Sheridan - General Manager Community Facilities

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

Waitematā Local Board

17 September 2019

New ground lease to Richmond Rovers Rugby League and Sports Club Incorporated at Grey Lynn Park, 55-61 Elgin Street, Grey Lynn

File No.: CP2019/17314

Te take mō te pūrongo

Purpose of the report

1. To grant a new ground lease to Richmond Rovers Rugby League and Sports Club Incorporated at Grey Lynn Park, 55-61 Elgin Street, Grey Lynn.

Whakarāpopototanga matua

Executive summary

2. Richmond Rovers Rugby League and Sports Club Incorporated holds an operative ground lease over a portion of Grey Lynn Park situated at 55-61 Elgin Street, Grey Lynn.

3. The operative ground lease commenced 8 December 2005 and will reach final expiry on 7 December 2020. There are no further renewal terms.

4. The operative ground lease contained two rights of renewal of five years each. The renewal terms have not been exercised and the lease has continued to roll over on a month by month basis on existing terms and conditions.

5. The club is seeking a new ground lease agreement to align with the proposed upgrade of the club-room facility.

6. The new ground lease would contain an early termination clause to enable council to make any decisions on the future use of the land.

7. Under Auckland Council’s Community Occupancy Guidelines 2012, community groups that own their building have an automatic right to reapply for a new lease at the end of their occupancy term.

8. The club has become a well-established community and sports organisation, providing active sport and recreation to the community for over 100 years.

9. Feedback received from Parks, Sport and Recreation supports the granting of a new ground lease to the club.

10. This report recommends that the Waitematā Local Board grant a new ground lease to Richmond Rovers Rugby League and Sports Club Incorporated.

11. The recommendations align with the Waitematā Local Board Plan 2017 outcomes: inclusive communities that are vibrant, healthy and connected and attractive and versatile public places that meet our communities’ needs.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) grant a ground new lease to the Richmond Rovers Rugby League and Sports Club Incorporated, for the footprint of the club-owned building comprising approximately 485m² more particularly shown in Attachment A and situated at 55-61 Elgin Street, Grey Lynn, subject to the following terms:

i) term – 10 years commencing on 17 September 2019, with one 10 year right of renewal with a final expiry date of 16 September 2039

ii) rent - $1.00 plus GST per annum if demanded

iii) surrender the operative ground lease for Richmond Rovers Rugby League and Sports Club Incorporated upon a new ground lease being granted

iv) an early termination clause in the new ground lease

v) all other terms and conditions to be in line with the Reserves Act 1977 and Auckland Council’s Community Occupancy Guidelines 2012

b) delegate to the chair and deputy chair to approve the Richmond Rovers Rugby League and Sports Club Incorporated’s community outcomes plan

Horopaki

Context

12. This report considers a new ground lease to Richmond Rovers Rugby League and Sports Club Incorporated for the footprint of the club-owned building situated at Grey Lynn Park, 55-61 Elgin Street, Grey Lynn.

13. The Waitematā Local Board is the allocated authority relating to local, recreation, sport and community facilities, including community leasing matters.

Land and building

14. The club holds an operative ground lease for the club-owned building situated at Grey Lynn Park that straddles two land parcels legally described as Part Allotment 40 Section 8 Suburbs of Auckland and Part Allotment 47 Section 8 Suburbs of Auckland, both held in fee simple by the Auckland Council as classified recreation reserve and subject to the provisions of the Reserves Act 1977.

15. The activities of the club are contemplated in the adopted Grey Lynn Park Management Plan 1987.

16. The proposed lease area consists of approximately 485m² and is represented by the area marked A and delineated in red on Attachment A.

17. The club-owned building will undergo renewal work to ensure the building is fit for purpose. The works are supported by the Auckland Rugby League and its subsidiaries who will meet the costs for a building inspection, selecting qualified trades-people to undertake the works and to address all fire design and compliance issues.

Richmond Rovers Rugby League and Sports Club Incorporated

18. The Richmond Rovers Rugby League and Sports Club Incorporated has been involved in the community since its inception in 1913. In that same year, the club affiliated itself with Auckland League and built a clubhouse on Grey Lynn Park.

19. In 2013 the club celebrated its 100th Centennial year and continues to be actively involved in the community.

20. The club was registered as an Incorporated Society on 17 October 1972.

21. The club is affiliated to Auckland Rugby League and New Zealand Rugby League and is one of the largest clubs in the region. The club is a participant in the annual inter-club Fox Memorial Shield competition and has amassed 11 championships since 1910.

22. The club has more than 400 junior grade players, over 300 senior grade players and supported by over 200 social club members.

23. In 2014 the Education Minister announced a partnership with New Zealand Rugby League to improve the education, health and well-being of young people and families.

24. The partnership focuses on the initiative “More Than A Game” and brings together New Zealand Rugby League, Ministry of Education, Accident Compensation Corporation, Health Promotion Agency and New Zealand Police.

25. New Zealand Rugby League in collaboration with Ministry of Education has established free playgroups in local rugby league clubrooms. The Richmond clubroom operates a community playgroup every Tuesday and Thursday with dedicated workshops and activities for families to actively participate in.

26. These activities include:

· arts and crafts

· waterplay

· cooking

· music

· zumba

· messy play

· outdoor

· adventure

· sports.

27. In 2019 the club alongside the support of Auckland Rugby League established the “Homework Centre” initiative to provide a space for its young people to support them in academic excellence. The Homework centre is designed to address academic studies before training sessions.

28. The club is one of six clubs in the region who operates a Homework centre. It is a free initiative and students are supplied with a health snack and beverage upon arrival.

29. The club’s mission statement centres on professionalism, respect, integrity, diversity and excellence otherwise referred to as “PRIDE”.

Tātaritanga me ngā tohutohu

Analysis and advice

30. Auckland Council’s Community Occupancy Guidelines 2012 sets out the criteria for community occupancy agreements.

31. In accordance with the guidelines, the recommended lease term for a tenant-owned building is 10 years, with one right of renewal for a further 10 years.

32. However, local boards have discretion to grant an alternative term to community groups, provided that it aligns to one of the terms contained in the Auckland Council’s Community Occupancy Guidelines of 2012.

33. The Richmond Rovers Rugby League and Sports Club Incorporated satisfies the required criteria of the occupancy guidelines in the following ways:

i. it is a registered incorporated society

ii. it has complied with the terms of the operative lease

iii. it has a history of delivering its services to the local community

iv. the club is managed appropriately as evidenced by its membership numbers, extent of use and support of affiliated regional and national bodies

v. the building meets the needs of the club and general users of Grey Lynn park

vi. the building is predominantly used as clubrooms to facilitate the playing of rugby league which activates the recreational potential of the park

vii. the club has building insurance coverage and public liability insurance

viii. the club has provided a copy of its financial accounts which indicate that its funds are sufficient to meets its liabilities and that it possesses adequate financial reserves.

34. Staff recommend that a new ground lease be granted for 10 years, with one renewal for a further 10 years.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

35. In compiling the recommendations in the report staff have sought input from Parks, Sports and Recreation.

36. The Grey Lynn Park Development Plan 2015 sets out the future development of the Grey Lynn Park. The plan outlines the removal of the club-room and optional location for a possible new multi-functional facility.

37. Although the club in collaboration with council initially agreed to the plan, the club have decided not to remove the building due to the historic importance to the community and its locality in the area.

38. Council will instead relocate the new bookable changing room and ablution block to be constructed nearby the clubroom.

39. The Parks and Places Specialist is supportive of a new ground lease, provided the clubroom is fit for purpose and well maintained.

40. The proposed new ground lease has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

41. This was an approved item on the Community Facilities Work Programme for 2017/2018 and the local board has expressed support for the new ground lease and proposed term.

42. The proposed ground lease to the club supports the Waitematā Local Board Plan 2017 outcomes:

· inclusive communities that are vibrant, healthy and connected

· attractive and versatile public places that meet our communities’ needs

43. The land classification, together with the reserve management plan, envision the park to be used for recreation. Additionally, the lease to Richmond Rovers Rugby League and Sports Club Incorporated is specifically provided for in the Grey Lynn Park Management Plan 1987.

44. Because the lease to the club is provided for in the park management plan there is no requirement for public notification or iwi consultation.

45. The recommendations within this report fall within the local board’s delegated authority relating to local, recreation, sport and community facilities, including community leasing matters.

Tauākī whakaaweawe Māori

Māori impact statement

46. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi which are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan, the Unitary Plan and Local Board Plans.

47. An aim of community leasing is to increase targeted support for Māori community development projects. This proposal seeks to improve access to facilities for all Aucklanders including Māori living in the Waitematā Local Board area.

48. There are no changes to the use or operational activities being conducted on the land.

Ngā ritenga ā-pūtea

Financial implications

49. There are no direct costs to council associated with granting a new ground lease.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

50. If the Waitematā Local Board resolve not to grant the new lease to Richmond Rovers Rugby League and Sports Club Incorporated, the club’s ability to undertake its core activities will be materially affected, which in turn will have a negative impact on the desired local board outcomes.

51. Additionally, the club is identified in the Grey Lynn Park Management Plan 1987 and without the club’s presence the recreational potential of the park will be limited.

52. As there is no change to the approved land use or change in activities, there are no identified risks in granting the new ground lease.

Ngā koringa ā-muri

Next steps

53. Subject to the local board granting a new ground lease, council staff will work with The Richmond Rovers Rugby League and Sports Club Incorporated to formalise the deed of lease in line with the resolution and Auckland Council’s Community Occupancy Guidelines 2012 and community outcomes plan.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A - Locality and Lease Area	307

Ngā kaihaina

Signatories

Authors

Tony Setefano - Community Facilities Graduate

Authorisers

Rod Sheridan - General Manager Community Facilities

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

Waitematā Local Board

17 September 2019

New Ferry Basin public open space – proposed mana whenua name for adoption by the Waitematā Local Board

File No.: CP2019/16531

Te take mō te pūrongo

Purpose of the report

1. The purpose of this report is to seek adoption of the proposed mana whenua name for the new Ferry Basin public open space.

2. Delegation for naming and renaming local parks sits with local boards under the Allocation of decision-making for non-regulatory activities. Waitematā Local Board is the delegated authority for naming both roads and public spaces in Waitematā.

3. The council’s Park and Park Features and Facilities Naming – interim guidelines (2012) provides direction for staff and local boards on the procedures for naming the new public open space and has informed the process followed.

Whakarāpopototanga matua

Executive summary

4. A condition of Auckland Council’s disposal of an area of Queen Elizabeth Square in 2017 was that the proceeds be ring-fenced for funding the creation of a new public space in the Ferry Basin area.

5. The Downtown Infrastructure Development Programme (DIDP), a project originally named the Downtown Public Space (the Project), has delivered a design for the new public space. The design incorporates refurbishment of existing as well as the creation of new public realm infrastructure within the area of the Ferry Basin to the north of Quay Street West and between Princes and Queens Wharves.

6. An innovative design partnership approach with mana whenua has been adopted for the DIDP. This resulted in an intensive design process that has been delivered via Te Aranga Māori Design Principles and included engagement with all interested mana whenua.

7. The DIDP has also undertaken a comprehensive public consultation process with stakeholder groups.

8. Through this design partnership approach, mana whenua kaitiaki (the Kaitiaki Group) have expressed their strong desire to provide new Te Reo Māori names for this new public infrastructure, which reflect the thinking and aspirations that have arisen through this engagement.

9. The Kaitiaki Group have engaged in a naming process facilitated by the DIDP, which has sought to ensure all mana whenua groups with interests in this area have had an opportunity to participate in the naming process.

10. Through this process, two Te Reo Māori names were put forward, and the Kaitiaki Group have nominated one name to go to the Waitematā Local Board for consideration and adoption.

11. These names are in Te Reo Māori only. Both have associated kōrero that provides the thinking behind these names and will assist with public understanding of the significance of the names for this place.

12. The process for naming new open spaces is guided by the interim park naming guidelines. The guidelines reflect the council’s commitment to collaboration between mana whenua, local interest groups and developers and outlines protocols that should be considered when naming new parks and park features and facilities.

13. Waitematā Local Board is the delegated authority for naming both roads and public spaces in Waitematā.

14. Names proposed by mana whenua for the new open space are:

Te Reo Māori names

Te Wānanga (preferred)

Te Pouhere (not preferred)

15. Where a reserve management plan doesn’t exist, as is the case for the Ferry Basin public open space, the name of a new park or park feature will usually be in accordance with the criteria set out in the guideline.

16. These names have been reviewed against the interim parks naming guidelines and have been approved by Council’s Community Facilities and Parks, Sports and Recreation teams.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) adopt the Te Reo Māori name Te Wānanga for the new Ferry Basin open space due for completion December 2020.

Horopaki

Context

17. A condition of the sale of an area of Queen Elizabeth Square in 2017 was that a quantum of the proceeds be ring-fenced for the creation of a new public space in the Ferry Basin area.

18. The design and delivery of the new public space is being undertaken by the Downtown Infrastructure Development Programme (DIDP).

19. The DIDP is an integrated programme of public works that are intended to prepare this area of Tāmaki Makaurau ahead of APEC and the Prada/America’s Cups and Te Matatini taking place in 2021.

20. The Project is one of six within the DIDP. Stage One is scheduled for delivery by December 2020. The timing of the proposed Stage Two works is yet to be confirmed.

21. Through the DIDP design engagement process, mana whenua kaitiaki have identified two major naming opportunities amongst the new public realm infrastructure being developed (shown on the plan below):

· Ferry Basin Redevelopment – new pontoon/gangway/shelter structures (Auckland Transport asset)

· Downtown Public Space (Stage One) – new public open space area (Auckland Council / Community Facilities asset)

DIDP_naming

22. Over the period between October 2018 – June 2019, the DIDP facilitated several Kaitiaki Group hui specifically focusing on naming for these two new pieces of public realm infrastructure.

23. All mana whenua with interests in this area were asked to participate in this naming process on 12 March 2019, and as a result of this call, two Te Reo Māori names were put forward:

- Te Pouhere, this refers to the mooring posts where many waka were often tied in ancient Tāmaki (close to the proposed area). For many years, the area provided a landing place for waka from near and far, to congregate at the popular shoreline, for the purpose of trade, fishing, gathering resources and to practice whanaungatanga (kinship) and temporary living.

While berthed the various waka were tied securely to ‘Pouhere’ (mooring posts). The name Te Pouhere is inclusive of mana whenua ties to the area. It is hoped this space can once again become a central cultural base for mana whenua to practice the ways of the tupuna (ancestors) in whanaungatanga, manaakitanga (hospitality) developing trade opportunities, and kotahitanga (unity) in this territory.

- Te Wānanga – The primary usage of this open space is to meet, discuss, deliberate, consider. This area is a learning space that focuses on events, hui which could include but not limited to Para Kore, raranga, whakairo, for example. It will also be a learning place for sea ecology - mussel ropes, ichthyology etc.

24. At the 11June 2019 Auckland Transport monthly DIDP update hui, the Kaitiaki Group confirmed the name Te Wānanga as the one that was to be put forward to the Waitematā Local Board for adoption.

25. Subsequent to this confirmation, council officers have prepared the following which extends the thinking behind the Te Wānanga name to provide a more comprehensive understanding of what the Project is delivering:

Te Wānanga is the name that mana whenua kaitiaki working within the DIDP have provided for the new public space north of Quay Street between the Ferry Building and Princes Wharf. This name references the functionality of this key public open space area, as a generous and flexible space that provides for a wide range of purposes including;

- introduce areas for people to meet, to hold workshops, to deliberate and to learn about environmental, toi Māori and other cultural kaupapa relating to traditional practices, Te Waitematā and Tāmaki Makaurau

- provide space(s) for ngā Mana Whenua to be able to undertake their kaitiaki and manaaki roles for residents and visitors

- become part of a network of cultural infrastructure for the City Centre and Waterfront which contributes to a thriving Māori identity that is Auckland’s point of difference in the world

- celebrate a range of integrated design outcomes that have arisen through the innovative Mana Whenua design partnership approach adopted by the DIDP which articulate a movement from Auckland to Tāmaki Makaurau, our place in the world

- establish a convergence point for human, natural and cultural ecologies to come together, at the heart of the City Centre and Waterfront

- facilitate safe movement of the anticipated high pedestrian numbers utilising public transport infrastructure at the junction of Te Waitematā and the Downtown area, to become one of the busiest pedestrian environments within Tāmaki Makaurau

- provide high-amenity off-line respite areas removed from pedestrian flow zones for members of the public to relax and enjoy the space

Tātaritanga me ngā tohutohu

Analysis and advice

26. The process for naming new open spaces is guided by the interim park naming guidelines. The guidelines reflect the council’s commitment to collaboration between mana whenua, local interest groups and developers and outlines protocols that should be considered when naming new parks and park features and facilities.

27. Waitematā Local Board has delegated authority for naming both roads and public spaces in Waitematā.

28. As outlined in the council’s park naming guidelines where a reserve management plan does not exist, the name of a new park or park features, or facility will generally be in accordance with the following criteria in descending order of priority where applicable:

· Name of a person or family gifting the land to the public where it is a condition of the gifting

A name which reflects:

· Tangata whenua values;

· A natural feature within the park

· A historic name for the land

· A historical feature or association with the park

· Historically or cultural significant individual or event

· or the name of previous land owner or long-standing

· The locality

29. The recommended name Te Wānanga aligns with the interim park naming guidelines and is not currently in use or strongly associated with another existing location or feature in Tāmaki Makaurau, as confirmed by Community Facilities and Parks Sports and Recreation teams.

30. Whilst the guidelines provide guidance to the local board, the local board has discretion as to how it receives and reviews names for public spaces for approval.

31. Outcome 2 of the Auckland Plan 2050 (the Plan) identifies that: A thriving Māori identity is Auckland’s point of difference in the world – it advances prosperity for Māori and benefits all Aucklanders. Within this outcome area, the Plan seeks to support initiatives that:

· Celebrate Māori culture and support Te Reo Māori to flourish

· Transform(ing) Tāmaki Makaurau to a fully bi-lingual city will create a place where Aucklanders and visitors can see, hear and use Te Reo Māori daily

32. Planning and delivery of the DIDP has presented an opportunity to pilot a number of new approaches with the design industry, Council/Council Controlled Organisations (CCO) working relationships and also a new mana whenua design partnership approach.

33. The latter of these has provided a rich platform for the exchange of ideas, design thinking, and the exchange of knowledge and expertise.

34. The Kaitiaki Group aspiration to name spaces/infrastructure and to incorporate the presence and use of Te Reo Māori within all projects has been a key element of the DIDP design partnership approach and seen as a key outcome of the application of the Te Aranga Māori Design principles within the Project.

35. The DIDP has run a well-resourced comprehensive approach to naming, focussing on making participation open to all mana whenua groups who have interests within the Waitematā Local Board area and wish to participate.

36. The Kaitiaki Group were asked to take the two names put forward to their respective governance entities to check the suitability of those names for this area.

37. A sufficient period of time has been allowed for this naming process to take place, and the matter has been considered by the Kaitiaki Group on a number of occasions.

38. A decision endorsing the name Te Wānanga was made by the Kaitiaki Group on 11 June 2019 and this decision has been conveyed to all mana whenua groups with interests in the local board area.

39. This name is now being put to the local board for consideration under their decision-making delegated authority.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

40. These names have been reviewed against the parks naming guidelines and are approved by the council’s Community Facilities and Parks, Sports and Recreation teams.

41. As part of its Whiria Te Muka Māori Responsiveness Framework, Auckland Council has made a commitment to working with mana whenua to fulfil statutory obligations and to enable Māori outcomes.

42. Through the Te Kete Rukuruku initiative Auckland Council has committed to work with mana whenua and local boards to provide Te Reo Māori names for reserves and open spaces.

43. Auckland Council, Auckland Transport and Panuku all advocate for the application of the Te Aranga Māori Design Principles as the basis for best practice public realm design involving mana whenua, which includes promoting opportunities for the creation of new Te Reo Māori names for developments and design features.

44. The DIDP has adopted an innovative design partnership approach which is premised on the application of the Te Aranga Māori Design principles.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

45. There is a strong desire by mana whenua to incorporate Te Reo Māori amongst all spaces within the DIDP, focusing on functional language.

46. The Waitematā Local Board Plan states that the local board’s commitment to working with mana whenua in naming local roads, parks and council owned facilities to reflect the areas rich cultural history and ensure iwi have a voice to tell their stories of Waitematā. The plan also includes a commitment to increase the use of Te Reo Māori in Waitematā.

47. The proposed names and process was discussed at a local board workshop on 28 May 2019.

Tauākī whakaaweawe Māori

Māori impact statement

48. Two Te Reo Māori names have been proposed by the DIDP Mana Whenua Working Group of operational kaitiaki working within the Waitematā Local Board area, with one Te Wānanga being strongly preferred by the Kaitiaki Group.

49. Naming the new public space with a Te Reo Māori name supports mana whenua aspirations for increasing the use of Te Reo Māori within Tāmaki Makaurau and is consistent with Auckland Council’s Te Reo Māori policies and the naming approach promoted by Te Kete Rukuruku.

Ngā ritenga ā-pūtea

Financial implications

50. The DIDP Wayfinding programme will utilise the approved name in directional signage and may also provide interpretative signage for the space, which is expected to include information about the name (deliverables within this programme are still to be finalised).

51. Any additional signage required by the local board will require funding from Waitematā Local Board budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

52. A possible risk is that in exercising its delegated decision-making authority, the local board doesn't adopt the preferred name that has been put forward by the Kaitiaki Group.

53. The Kaitiaki Group recognise the local board’s delegated decision-making authority in this matter and are appreciative of the opportunity to provide the local board with a preferred name as a means for strengthening relationships.

54. The thinking behind the preferred name is well articulated and supportive of the design and anticipated public use and occupation of this outstanding new area of public open space.

55. Broader council/CCO strategic direction and current best practice in public realm development is supportive of the proposal to adopt a Te Reo Māori name provided by mana whenua.

56. The process adopted by the DIDP in facilitating the naming process has been equitable and open with all mana whenua groups who have expressed their interest in being involved, with decisions being regularly and well communicated.

57. The proposal is consistent with council’s Park and Park Features and Facilities Naming - interim guidelines (2012)

58. The Te Wānanga name and this proposal are supported by the council’s Community Facilities and Parks, Sports and Recreation teams.

59. The proposal has been previously discussed at a local board workshop on 28 May 2019.

60. The local board can take comfort that rigour has been applied in preparing this proposal for their consideration.

Ngā koringa ā-muri

Next steps

61. If the local board was to approve the preferred name for Te Wānanga, Council will manage the implementation of the naming and add to the register of open spaces in Council’s asset management IT systems and online content.

62. All marketing and media will reflect the new name, and as the new open space is completed, blessed and opened, the new name will be in use.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Phil Wihongi - Māori Design Leader, Auckland Design Office

Authorisers

Ben vanBruggen - Manager Urban Design Strategy

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

Waitematā Local Board

17 September 2019

Māori naming of parks and places in the Waitematā Local Board area

File No.: CP2019/16165

Te take mō te pūrongo

Purpose of the report

1. To agree the initial scope, priorities and work programme for Te Kete Rukuruku, a Māori naming and storytelling programme for the Waitematā Local Board.

Whakarāpopototanga matua

Executive summary

2. Te Kete Rukuruku is a programme involving the collection and telling of the unique stories of Tāmaki Makaurau. A subset of this programme is the Māori naming of parks and places which involves the reclamation or identification of new Māori names and narratives across Tāmaki Makaurau.

3. Te Kete Rukuruku is a programme that responds to feedback from mana whenua about the current naming practices across Council which are inconsistent and appear to place low priority and visibility on Māori naming and narratives.

4. The programme also responds to the Auckland Council Māori Language Policy adopted in 2016 (refer Attachment A).

5. Te Kete Rukuruku is a partnership between the Auckland Council and 19 mana whenua of Tāmaki Makaurau. Mana whenua have been actively working on the programme since 2017 and have agreed on a new Māori naming process.

6. All local boards were invited to join this programme in 2017. The Waitematā Local Board elected to join the programme in FY2019/20.

7. The first phase of the programme is focussed on libraries and local parks. This report is specifically seeking direction on the number of local parks to be included within this first phase.

8. A workshop was held with the Waitematā Local Board on 30 July 2019 where the scope of the programme was discussed and the research showing known history of existing park names was presented and considered. Attachment B shows the recommended list of parks identified through this workshop process for inclusion in the first tranche of the Te Kete Rukuruku programme in Waitematā.

9. It is expected that a follow up report, to approve the gifted names and narratives will be delivered to the local board, in partnership with mana whenua, in 2020. Prior to adoption of any of the gifted names, a focussed communications approach will be developed to inform the local community of the project and raise awareness and understanding of the Māori history and values in the local board area.

10. If the local board considers more community engagement is required for specific parks, then this engagement will be developed with the local board and undertaken prior to the proposed Māori names being adopted for specific parks.

Ngā tūtohunga

Recommendation/s https://acintranet.aklc.govt.nz/EN/workingatcouncil/techandtools/infocouncil/Pages/Recommendations.aspx

That the Waitematā Local Board:

a) note the Auckland Council Māori Language Policy 2016 (Attachment A).

b) approve the list of parks detailed in Attachment B of this report for tranche one.

c) invite mana whenua to provide a Māori name and narrative for the list of parks detailed in Attachment B of this report.

d) note that the gifted names and narratives are intended to be approved by the local board for use as dual names or monolingual Māori names to enrich the stories of parks and support Māori language to be visible, heard, spoken and learnt.

Horopaki

Context

Strategic context

11. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi (Treaty of Waitangi) and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within an Auckland local government context.

12. The Māori Responsiveness Framework called Whiria Te Muka Tangata has been developed in response to Council's commitments and obligations to Māori in a way that will improve outcomes for all. Its purpose is to enhance and guide Auckland Council’s responsiveness to Māori. The framework articulates that council will work to ensure its policies and its actions consider:

· the recognition and protection of Māori rights and interests within Tāmaki Makaurau

· how to address and contribute to the needs and aspirations of Māori.

13. Auckland Council’s Māori Language Policy was adopted by the Governing Body in 2016 (resolution number REG/2016/89). The policy recognises council’s commitment to meeting its responsibilities under Te Tiriti o Waitangi. This policy recognises that the Māori language is a cultural treasure and an official language of Aotearoa. It notes that the Māori language and culture forms a critical part of a Māori identity that is Auckland’s point of difference in the world. Reclaiming or identifying new Māori names for local parks within the Waitematā Local Board area provides a significant opportunity to fulfil the policy intent.

14. Key outcome areas of the Māori language policy are:

· Te reo te kitea - Māori language that is visible

· Te reo te rongohia - Māori language that is heard

· Te reo te kōrerohia - Māori language that is spoken

· Te reo te ākona - Māori language that is learnt.

15. The Māori language policy acknowledges that te reo Māori is an official language of Aotearoa and should receive equal status to English and NZ Sign Language.

16. Te Kete Rukuruku is a programme involving the collection and telling of the unique stories of Tāmaki Makaurau. A subset of this programme is the Māori naming of parks and places which involves the reclamation or identification of new Māori names for parks and facilities across Tāmaki Makaurau.

17. The programme represents a partnership between Auckland Council and 19 mana whenua of Tāmaki Makaurau.

18. The programme directly responds to the Auckland Council Māori Language Policy adopted in 2016

19. Local boards are delegated decision-making authority for naming most local parks and facilities.

20. All local boards were consulted on the Māori Language Policy. The Waitematā Local Boards’ participation in Te Kete Rukuruku, Māori naming of parks and places programme provides the opportunity for the Waitematā Local Board to give effect to the Māori naming policy in a meaningful way within the local board area.

Project scope

21. The scope of Te Kete Rukuruku programme, and particularly the Māori naming of parks and places, is defined as the naming, renaming or dual naming of parks and places throughout Tāmaki Makaurau.

22. The programme recognises there was a rich layer of Māori names that existed across Tāmaki Makaurau. The programme provides an opportunity for Aucklander’s to learn te reo, Māori history and Māori values relevant to places throughout Tāmaki Makaurau.

23. In line with the Māori Language Policy, reclaiming or identifying new Māori names for parks and places will have the following benefits:

· accelerate the public visibility of the Māori language as a cultural treasure which is at the heart of Māori identity

· contribute to the Māori language being visible, heard, spoken and learnt

· celebrate and create connections with the rich Māori heritage of Tāmaki Makaurau

· enable or support storytelling and interpretation of place and communities

· provide a practical means for Council to fulfil its commitments and obligations to Māori.

24. It is expected that, in most cases, Māori naming will be dual naming. Dual naming means that a Māori name is added to the existing name thereby enriching the stories about that place or facility and not taking away from a story. For the public this means signs will present both names and in line with the Māori language policy and signage guidelines the te reo Māori name will be presented first.

25. Dual naming also means that a Māori name, which is appropriate to the place, sits alongside another name that is not related in its meaning. In other words, the two names are not translations of each other but independent and unique.

Year one of the programme

26. This report focuses on the proposed approach for local parks.

27. The project demonstrates a best practice approach for naming in partnership with mana whenua. This practice enables a commitment to a consistent process and a strong relationship between mana whenua and the local boards as decision makers of local parks and facilities.

28. The following aspects are not included in the scope of the Te Kete Rukuruku programme although some of these may be progressed as separate projects parallel or following on from the programme:

· the naming of features or assets within a park or facility e.g. bridges and walkways

· English translations of messages within parks and facilities

· capital development

· gazetting of the name via the Geographic Board

· any change to council brand.

29. The scale of the programme is significant. It is estimated there are 4130 parks and facilities across Tāmaki Makaurau and there are 22 council governance entities and 19 mana whenua governance entities.

Tātaritanga me ngā tohutohu

Analysis and advice

30. Within the Waitematā Local Board area there are a total of 108 parks, of which 20 have an existing Māori name. Some 9 parks are unnamed and 43 are named after a street while 44 parks carry a European name.

31. The current approach to Māori naming (in most cases) is to look for opportunities to identify a Māori name as part of capital development works or when acquiring new parks or facilities. This approach (the status quo) is likely to result in no change in percentage or only a few percentage points change in any given year noting that across the region there is a lot of growth and new parks many of which are not being given a Māori name.

32. The current approach to Māori naming is considered ad hoc and presents the following challenges:

· it is often too late i.e. the naming occurs at the end of a project thereby losing the opportunity to familiarise and connect to the park name

· The opportunity is also lost for the name to inform the design and development of a place.

· the process is often not clear and mana whenua may select a name only for it to compete with another name suggested from elsewhere in the community. It is difficult and inappropriate to create a process where names that are gifted by mana whenua are competition with other naming options.

33. This programme is about moving away from the status quo and supporting local boards to make a transformational shift in the number of Māori names and the associated visibility of te reo Māori and the unique Māori narratives.

34. As this process shows the number of parks and facilities where mana whenua is invited to gift a name and narrative is at the discretion of the local board.

35. It is not yet clear how far the funding that the local board has already committed to the project is likely to go as this will vary based on the significance to mana whenua of the sites chosen and their history.

36. The funding the local board has already committed to the project is likely to support 28 names and narratives being identified.

37. It is recommended that the first list of parks or places (tranche one) are local parks where the parks are named after a street, not named, are local board governed or are new parks. It is also likely that in adopting new Māori names these will be applied as dual names rather than replacing an existing name although this needs to be assessed on a case by case basis. Whilst Western Springs Stadium Complex is designated as a park it is recommended that this is not included in Tranche 1 as it is an RFA facility.

38. The Waitematā Local Board has had the opportunity to review the research that is available for all local parks in their rohe (area). Based on this review, the local parks in Waitematā that are considered appropriate for inviting mana whenua to identify Māori names for are provided in Attachment B.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

39. Two workshops have been held with the Waitematā Local Board to date.

40. Workshop one, on 26 March 2019, focussed on introducing the project and seeking feedback as part of the draft work programme process.

41. The naming project was approved by the local board as an activity in its Waitematā Local Board Community Services 2019/2020 Work Programme on 18 June 2019 (WTM/2019/126).

42. Workshop two, on 30 July 2019, direction was sought from the board on a potential list of parks for the naming programme dual naming. As part of tranche one the local board requested that Te Kete Rukuruku confirm with mana whenua the reo Māori names for the dual named parks (indicated in green on appendix B) are confirmed as the correct names.

Tauākī whakaaweawe Māori

Māori impact statement

43. As discussed in tātaritanga me ngā tohutohu (the analysis and advice section of the report) the Māori naming of parks and places programme is a response to feedback from mana whenua.

44. The proposed programme seeks to develop a good practice approach to Māori naming, through an agreed process in partnership between mana whenua and local boards. Through this partnership it is envisaged that relationships between mana whenua and their local boards will be strengthened.

45. The role of providing Māori names in Tāmaki Makaurau rests with mana whenua. This is Māori who have mana and for which Tāmaki Makaurau is their tūrangawaewae (standing place) and they have whakapapa (a genealogical link) to the place.

46. This programme is expected to provide significant benefits to mātāwaka Māori and mātāwaka Māori organisations will be engaged and potentially become partners in the communication plan for the programme. The increase in Māori language and stories will enable matawaka Māori to see and hear their culture and language being used in their community. This is expected to increase their sense of belonging and connection. It is also recognised that many Māori are yet to learn or in the process of learning their language is in a phase of revitalisation and many Māori are not yet able to speak their language. This is programme will play a role in supporting this.

47. Mana whenua have been meeting monthly since 2017 where the issues, opportunities and the scope of the programme have been discussed. Through this regular engagement up to 17 of 19 mana whenua of Tāmaki Makaurau have been engaged.

48. The project team also provide regular programme updates to the Independent Māori Statutory Board secretariat on progress.

Ngā ritenga ā-pūtea

Financial implications

49. The total budget is for FY2019/20 is $23,000. The exact cost to be spent this year can only be confirmed once the names are confirmed and the level of significance of the sites and the number of mana whenua with an interest in the site is known.

50. The programme involves the gifting of names and narratives for nominated parks. It does not include any capital expenditure. Any new signage or capital works would occur over multiple years as signage renewals occur or if the local board sets aside budget to fast track upgrades to signage.

51. The project team are working closely with the signage renewals team to align the signage renewals work programme with the adoption of Māori names to enable the names to be seen, heard, learnt and spoken as soon as practicable.

Ngā raru tūpono tūpono me ngā whakamaurutanga

Risks and mitigations

52. A number of risks have been discussed during the scoping of this programme and most of these have been mitigated through project design. These risks and mitigations are outlined below:

· The volume of names and narratives and the capacity to deliver on these.

· Māori translation of functional names for parks or facilities for example domain or esplanade adds a lot of complexity and could make Māori names quite long. A principle of the project is that the Māori name will not be a translation of the existing name. There is therefore no need to apply the functional name and in general it is not expected that this will occur for park names. However, this has occurred with libraries and may be considered for other facilities. This will be discussed in future reports as part of the next phase of the programme.

· Where there are multiple iwi interests there may be no agreement. There are overlapping iwi interests throughout much of Tāmaki Makaurau. In recognition of this, a principle of the project, as agreed by mana whenua, is that mana whenua will work together to provide a single name except where there is more than one traditional name for a site. However, it is noted that many of the Tūpuna Maunga (volcanic cones) have several traditional names (for example Puketāpapa and Pukewiwi are both gazetted names that sit alongside the English name Mt Roskill, so Auckland Council and the community now has a history of supporting multiple Māori names.

· Digital naming only won’t gain traction and names will be lost. It may take some time for the names to be ‘seen’ through signage renewals. As an interim measure a Geographic Information System (GIS) database and web page is in development that can be easily searched. It will provide information on the origin of the existing name and the Māori name and narrative. The communications strategy will promote the website and database so that the community can have access to it. It will also look to celebrate new names through publications, events and other means. It is noted that many of the Tūpuna Maunga have Māori names that are not yet all on signs, yet through the work of the Tūpuna Maunga Authority, media and events the Māori names have been widely used.

· Navigation confusion / way finding – this is a potential or perceived risk but given the significant growth in Auckland and the number of new names popping up on a regular basis the placement of names in GIS and other digital forums as well as an effective communication plan is expected to mitigate any actual or perceived risk.

· Some local boards have had negative experiences with changing the names of parks within their local area. In response to this concern the programme includes a research phase to ensure the origins of the existing names are well understood. Where current names have a significant history, they are not included in the first phase. In addition, the predominant outcome is going to be the addition of names and associated rich narratives and will not involve the removal of names. Where it is considered appropriate to replace a name the board will also need to carefully consider who the affected parties are and determine if community engagement is appropriate. In all other cases we are proposing that a strong public communications approach to enable the community to understand the process and enjoy the benefits of the additional name and narrative.

Ngā koringa ā-muri

Next steps

53. The list of parks that is approved by the Waitematā Local Board will be provided to mana whenua inviting them to gift names and narratives.

54. Mana whenua with an interest in these parks will undertake research and, where necessary, will work together to agree a single name and narrative to be gifted to the local board.

55. In parallel with the mana whenua naming process, the project team will work closely with local board communications team to develop a tailored communications plan for the local board area.

56. The project team will also continue to work closely with the signage renewals delivery team to seek opportunities for new Māori names to be part of signage renewals.

57. Dual naming is expected to make up the largest number of new Māori names and, in general, it is expected that an effective communications programme to inform the community of the new names and narratives will be the appropriate approach.

58. A report for the local board to approve the gifted names and narratives is anticipated during 2020.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Māori Language Policy	325
b ⇩	Waitematā Local Board Parks - Tranche 1	333

Ngā kaihaina / Signatories

Authors

Anahera Higgins - Te Kete Rukuruku Programme Manager

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

Waitematā Local Board

17 September 2019

Waitematā Local Board Draft Ngahere (Forest) Report

File No.: CP2019/16810

Te take mō te pūrongo

Purpose of the report

1. To seek adoption of the Waitematā Urban Ngahere Action Plan (Attachment A).

Whakarāpopototanga matua

Executive summary

2. Waitematā Local Board approved Locally Driven Initiative (LDI) funding as part of the 2018/2019 Parks, Sport and Recreation work programme to commence the ‘Knowing phase’ of the Urban Ngahere (Forest) programme.

3. The development of the action plan has involved a review of the urban tree cover from the 2013 aerial analysis work and on the ground surveying work, alongside a review of the current growth projections outlined in the Auckland Plan, to establish where more tree planting is needed. The results of the work have helped formulate the Waitematā Urban Ngahere Action Plan (Attachment A).

4. The urban tree coverage in the Waitematā Local Board area is approximately 19 per cent of the overall land area in 2013. The tree canopy loss report produced in 2017 showed large scale tree removal had occurred over a 10-year period (2006-2016) amounting to the loss of 61 hectares of tree canopy cover. To redress canopy loss the recommendations to increase canopy cover over the longer term will require a concerted effort to plant new specimen trees every year.

5. In FY 2019/2020 the local board approved LDI funding to the ‘Growing phase’ of the Waitematā Urban Ngahere programme. This phase entailed the development of a long-term planting plan to help coordinate and direct local planting initiatives to increase the tree cover in areas where it is most needed. The Waitematā Urban Ngahere programme will also involve developing partnerships to help grow native plants locally.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) approve the Waitematā Urban Ngahere Action Plan (Attachment A).

b) include a target tree canopy coverage of 30 per cent as the long-term goal to be attained by 2050 in the Waitematā Urban Ngahere Action Plan.

c) note that the Waitematā Urban Ngahere Action Plan is to be reviewed annually and outcomes of the review are to be reported back to the local board annually.

Horopaki

Context

6. The Waitematā Local Board provided funding to the Research and Evaluation Unit (RIMU) to produce a paper titled “Urban Forest of Waitematā 2013.” The research paper provided detail on tree cover and identified that the Waitematā Local Board area had an average tree canopy cover of 19 per cent. The canopy analysis work was based on analysis of light detection and ranging (LiDAR) data, and this piece of work provided direction for Auckland Council to look at the wider regional tree cover, and its change.

7. In 2016 the local board invested in a further piece of work: “Tree loss in the Waitematā Local Board over ten years (2006-2015).” This outlined that there were ongoing losses of tree cover in the Waitematā Local Board area, and in a 10-year period 12,879 trees were removed amounting to a canopy coverage loss of 61 hectares.

8. In 2017, Auckland Council staff developed a regional tree strategy (Auckland’s Urban Ngahere (Forest) Strategy) to address concerns around tree cover changes resulting from development pressures, disease threats, climate change, and changes to tree protection rules. The development of the strategy included workshops and consultation with elected members, mana whenua, and internal stakeholders. The strategy was adopted by the Environment and Community Committee in February 2018.

9. Currently Auckland has an average tree canopy cover of 18 per cent. The strategy sets targets that encourages all local boards to have a minimum tree canopy cover of at least 15 per cent, and on a regional scale the target is set at 30 per cent by 2050, in line with the Auckland Plan.

10. The strategy recommends implementation and analysis at the local level. Local boards have the opportunity to invest LDI in area-specific urban ngahere programmes of work.

11. The Waitematā Local Board urban ngahere programme has three phases: ‘Knowing’, ‘Growing’ and ‘Protecting’. The ‘Knowing’ phase involves establishing an accurate current-state analysis report with a plan for future actions (Attachment A).

12. The local board allocated funding in FY 2018/2019 to develop a tree planting action plan and directed staff to develop a holistic plan for tree planting across their geographical area. This plan contains an outline of where the opportunities exist to plant over a 10-year period, and recommends working closely with the council family, including Auckland Transport.

13. The local board has allocated funding to begin implementation of the ‘Growing’ phase in FY 2019/2020. The ‘Growing’ phase involves several activities including annual tree plantings to address areas of low tree cover.

Tātaritanga me ngā tohutohu

Analysis and advice

14. The plan highlights where there is lower overall tree canopy coverage at a suburban level across the Waitematā Local Board area in parks and on suburban streets.

15. The plan outlines the steps necessary to consider planting new trees in the road corridor, open spaces, and public parks. It highlights the need to focus effort on a longer-term programme of planting to plant new specimen trees to help to maintain the overall tree canopy coverage across the area to ensure residents are afforded access to nature, shade, and the range of benefits of urban tree cover.

16. New tree planting is required to help offset the level of development and the removal of effective protection control on urban trees that is now enabled with the Unitary Plan.

17. Funding for a concerted multi-year programme of tree planting on public land in parks, open space areas and within the road corridor is necessary to help increase the overall tree numbers in the local board area which will in the long-term help to increase the area’s overall tree canopy coverage.

18. The proposed local board target of 30 per cent aligns well with the target set out in Auckland’s Urban Ngahere (Forest) Strategy. To increase canopy cover to 30 per cent requires a significant increase in the overall tree cover, on public and private land along with retaining more of the current and developing tree canopy.

19. Putting a time frame of a decade on achieving this goal is likely to be unachievable with the current understanding of tree growth rates verses the rates of attrition. A concerted focus on planting more trees in the right places and spaces will help if the trees are retained, protected and develop to maturity. This would apply to trees planted on council and private land. Setting a target in the Waitematā Urban Ngahere Action Plan of 30 per cent increase by 2050 would be a realistic and more achievable target.

20. Retaining more trees on private land is very challenging in the current planning framework and providing help, advice and assistance to landowners with large trees is a viable option to assist private tree owners reduce the rate of removal.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21. Parks, Sports and Recreation (PSR) has collaborated with Community Facilities to help inform where the current maintenance and renewal programme for trees can help to improve the overall health diversity and extent of the tree canopy cover.

22. PSR will work directly with Auckland Transport Corridor Maintenance Operations team to align with their footpath, and minor renewal programs to explore and where possible instigate new tree plantings. This will be a combined approach to deliver a more cost-effective solution to new tree plantings in the road corridor.

23. PSR will help inform the Community Facilities renewals programme to ensure an ongoing programme of tree renewal occurs to replace poor and ailing stock and to replant where dead, dying, or diseased trees are removed.

24. PSR and Community Facilities will collaboratively manage the LDI opex and project manage the delivery of the new tree plantings in the 2020 planting season.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25. Waitematā Local Board has provided direction and support for the project at workshops in September 2018 and July 2019 to complete the development of the Waitematā Urban Ngahere Action Plan.

26. The local board requested that an annual tree planting programme take place to celebrate ‘Arbor Day’ or similar. The planting is to take place in association with a local community in a local park or open space area to support development of tree canopy.

27. In response to direction from board members, officers will undertake investigations to try to establish methods to locate and better record trees of value to private residents and local communities. Investigate options and opportunities to raise the levels of awareness of the Ngahere via online content to highlight the environmental benefits residents receive from urban tree cover.

28. The local board has provided LDI funding for the next stage of the Urban Ngahere programme in FY 2019/2020.

Tauākī whakaaweawe Māori

Māori impact statement

29. The Urban Ngahere is important to mana whenua and the use of native trees will take place as the first choice in alignment with the Auckland’s Urban Ngahere (Forest) Strategy. New tree plantings will benefit local Māori and the wider community by providing increased opportunities for access to nature and providing shade in the local park network.

30. Mana whenua will be engaged to support tree planting preparation and provide a cultural narrative in the choice of species for the local areas.

Ngā ritenga ā-pūtea

Financial implications

31. The local board has provided LDI funding in FY 2019/2020 to further develop the initial scoping of sites in the action plan appendices into a planting programme for new specimen tree plantings. Further detail on this programme will be presented to the local board at the beginning of 2020.

32. It is recommended the local board adopts an annual programme of new specimen tree planting in parks and along streets to increase the level of tree canopy coverage on public land across the entire local board area. The planting programme should be ongoing to help increase tree canopy cover in local parks and reserves.

33. The ‘Growing phase’ will include developing a collaborative programme with local schools and community groups to deliver a locally-based programme to grow native trees, and shrubs for planting in the local area.

34. Further work is required to establish other options for financial assistance from the private sector within the local board area. Planting on private land is needed and large land holders such as Housing New Zealand and the Ministry of Education can help by funding the plantings of new trees.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

35. Failure to provide further funding for the Urban Ngahere programme will result in no long-term planting plan development and no specific new tree planting programme taking place in neighbourhood parks and along the road berms on suburban streets. Current renewal planting will be the only mechanism for improving the current tree asset.

36. The analysis report highlights a need for additional efforts to significantly increase tree canopy cover to help provide increased shade and the additional social and health benefits that come with more tree cover. In addition, the planting of new trees is increasingly being recognised as a local solution to help with climate related changes that are taking place.

Ngā koringa ā-muri

Next steps

37. Community Services will work collaboratively with Auckland Transport to identify tree planting opportunities for the 2019-2020 and 2020-2021 footpath renewal programme.

38. Community Services and Community Facilities will work collaboratively to develop an outline of the ‘Growing’ programme to set out new tree planting plans for next five years. The longer-term growing plan for the planting programme will be adopted in quarter four of FY 2019/2020.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	20190917 Waitematā Urban Ngahere Action Plan (Under Separate Cover)

Ngā kaihaina

Signatories

Authors

Howell Davies - Senior Advisor - Urban Forest

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

Waitematā Local Board

17 September 2019

Informal local board workshop views on the draft findings of the Animal Management Bylaw 2015 review

File No.: CP2019/15716

Te take mō te pūrongo

Purpose of the report

1. To provide a summary to local boards of informal views presented at recent workshops on the draft findings of the Animal Management Bylaw 2015 review, and to provide an opportunity for any formal resolutions from local boards.

Whakarāpopototanga matua

Executive summary

2. Auckland Council is reviewing the Animal Management Bylaw 2015 as part of its required five-year statutory review.

3. In May 2019, staff circulated a draft findings report on the bylaw review to all local boards. Eighteen local boards requested individual workshops to ask staff questions and provide informal views on the draft findings. Staff conducted these workshops in June and July 2019.

4. The workshop discussions about the draft findings report included:

· animal nuisances occurring regionally and locally

· issues with some definitions in the bylaw

· requirements to provide identification for owned animals

· Auckland Council’s processes for managing animals

· current and suggested controls on specific animals, e.g. stock, bees, horses, and cats.

5. This report summarises the informal views provided at these workshops. These informal views will guide staff in developing and assessing options for managing animals in Auckland.

6. This report also gives local boards an opportunity to formalise any views before staff present findings and options to the Regulatory Committee in early 2020. Staff will seek direction from the committee at that time if the bylaw needs to be confirmed, amended, or revoked.

7. Local boards will have another opportunity to provide formal views when staff develop a statement of proposal following the Regulatory Committee’s recommendations.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) receive this report on informal workshop summary views from local boards on the draft findings of the Animal Management Bylaw 2015 review.

b) provide any formal views on the draft findings of the Animal Management Bylaw 2015 review.

Horopaki

Context

8. The Ture ā-rohe Tiaki Kararehe 2015 (Animal Management Bylaw 2015) was adopted by the Governing Body on 30 April 2015.

9. The purpose of the bylaw is to provide for the ownership of animals in a way that:

· protects the public from nuisance

· maintains and promotes public health and safety

· minimises the potential for offensive behaviour in public places

· manages animals in public places.

10. To help achieve its purpose, the bylaw enables rules to be made on specific animals in separate controls (see Figure 1 below). The bylaw contains controls for:

· beekeeping in urban areas

· keeping stock in urban areas

· horse riding in a public place.

Figure 1 – Animal Management Bylaw 2015 framework

The bylaw does not address dogs

11. Dogs are managed through the Auckland Council Policy on Dogs 2019 and Dog Management Bylaw 2019. The Dog Control Act 1996 requires territorial authorities to adopt a dog management policy.

12. The bylaw regulates owners of any animal of the animal kingdom except humans and dogs.

The bylaw does not regulate animal welfare

13. The Local Government Act 2002 and Health Act 1956 under which the bylaw was created, provide powers to protect people from nuisance and harm, not animals.

14. Issues with predators eating protected wildlife or animals trampling natural fauna are addressed through other legislation such as the Animal Welfare Act 1999, Wildlife Act 1953 and Biosecurity Act 1993.

The bylaw must be reviewed to ensure it is still necessary and appropriate

15. Auckland Council must complete a statutory review of the bylaw by 30 April 2020 to prevent it from expiring.

16. Following the statutory review, the council can propose the bylaw be confirmed, amended, revoked or replaced using a public consultative procedure.

17. In May 2019, staff completed a draft findings report for the bylaw review. The draft report identified current issues with animal nuisance and potential areas of improvement for the bylaw.

Staff held local board workshops to obtain informal views on the draft findings report

18. In May 2019, staff provided a copy of the draft findings report to all local boards. Eighteen local boards requested workshops which were conducted in June and July 2019.

19. At these workshops, local boards provided informal views and asked questions on the draft findings report. These informal views will aid staff in producing a range of options to respond to identified animal nuisance and management issues.

Tātaritanga me ngā tohutohu

Analysis and advice

20. The following sections summarise informal local board views from the workshops collectively. The sections provide informal views on:

· ongoing animal nuisance issues

· the bylaw’s definition of ‘owner’

· the bylaw’s definition of ‘nuisance’

· exclusion rules for companion animals

· identifying owned animals

· the council’s processes for managing animals

· views on existing and new controls for specific animals.

21. The PowerPoint presented at the local board workshops is provided in Attachment A. The sub-sections below reference the relevant slide pages.

22. Questions from local boards at the workshops are provided in Attachment B. These questions will be further explored during the options analysis.

There are ongoing issues with animal nuisance (Slides 9-10)

23. At the workshops, staff presented known animal nuisances occurring regionally and locally. Previous engagement captured many types of nuisance, but local boards added and emphasised the nuisances listed below:

Table 1 - Local board informal views on animal nuisances

Bees	· Bees leaving excrement on cars is a minor nuisance. · Some people, especially those with bee allergies, are fearful of bees coming onto their property.
Birds	· Types of nuisance caused by birds is very subjective. · People are abandoning geese and ducks. · Breeding parrots is a nuisance. · Turkeys and peacocks are causing a nuisance in rural areas. · Feeding wild pigeons and seagulls is causing a nuisance.
Cats	· There are large numbers of stray cats across the region. · Cats breed in construction and development spaces. · Cats cause a nuisance by defecating in vegetable gardens. · Abandoned kittens become feral and cause nuisance. · Cats are eating native wildlife.
Pigs	· In urban areas, temporarily keeping pigs for fattening causes nuisance.
Rabbits	· Rabbit infestations on council land cause nuisance to neighbouring properties.
Roosters	· Roosters are a nuisance and can be vicious, harmful animals. · In rural areas, people are abandoning roosters. · Rural areas have a higher tolerance for roosters.
Stock	· In rural areas there are issues with fences deteriorating and stock escaping. · Loose chickens and wandering stock are a nuisance.
Vermin	· People complain about vermin and water rats in waterways, low tide or the deep bush. · Open composting could create issues with vermin. · Complaints about rats are increasing.

The bylaw’s definition of ‘owner’ needs to be reviewed (Slide 15)

24. The bylaw focuses on the responsibilities of owners of animals. It is unclear if someone who is providing for the needs of an animal, such as food or shelter, becomes responsible for that animal as their ‘owner’.

25. Most local boards view that the bylaw’s definition of ‘owner’ should be clearer.

Table 2 - Local Board informal views on the definition of ‘owner’

· Any animal, whether owned or unowned, should be addressed in the bylaw.

· The current definition is useful as it captures a broad scope of animal owners.

· The definition should elaborate on criteria for the phrase ‘under that person’s care’.

· Owner definition should include accountability for feeding wild animals but should:

o not punish volunteers who care for the animals’ wellbeing

o allow animal control officers to feed animals to trap them.

26. In response to questions from local boards at the workshops, staff note the following.

· The Regional Pest Management Plan 2019-2029 manages cats that are not microchipped or identified by a collar and that are on significant ecological areas.

· The Wildlife Act 1953 provides that a wild animal is the property of the Crown until it has been lawfully taken or killed. At that point, it becomes the property of the killer or trapper. This act specifically excludes some animals, such as cats, pigeons and rats, from being vested in the Crown.

· In areas of high conservation value or where there is serious threat, the council will undertake control of certain pest animals. In general, landowners and occupiers are primarily responsible for managing pests.

The bylaw’s definition of ‘nuisance’ needs to be reviewed (Slide 15)

27. The bylaw uses the Health Act 1956 definition of ‘nuisance’. This includes a person, animal thing, or circumstance causing unreasonable interference with the peace, comfort, or convenience of another person.

28. Local boards provided a mix of informal views on the definition of ‘nuisance’. Some local boards commented that the definition should have more specific criteria, while others said the bylaw should retain the current broad definition.

Table 3 - Local board informal views on the definition of ‘nuisance’

· The definition of nuisance in the Health Act 1956 is outdated.

· Having specific and measurable criteria for nuisance is good.

· The nuisance definition is difficult to enforce without some specific criteria.

· Intensification and tenancy laws allowing for pets will increase nuisance incidents, so the definition needs more specific criteria.

· Reporting animal nuisance can cause tension between neighbours. Specific criteria would be useful, so neighbours are not left to interpret nuisance on their own.

· A broader definition of nuisance fits with common law and covers more occurrences.

· There cannot be one definition of nuisance since there is no one definition of Aucklanders.

· The definition of nuisance in the bylaw should have both general and specific parts.

Incorporating companion animals into the bylaw needs to be reviewed (Slide 15)

29. Currently, the bylaw does not mention companion animals (pets). The bylaw manages animals equally unless they are stock, poultry or bees.

30. Some Aucklanders find it confusing that the bylaw does not specifically address companion animals. There is misunderstanding that stock animals which are kept as pets instead of food, such as pigs and goats, are not subject to the bylaw’s stock controls.

31. Local boards had mixed views about creating a definition for companion animals. Some viewed the rules should apply based on how the animal is kept. Other local boards said the rules should apply regardless if the animal is a pet.

Table 4 - Local board informal views on adding companion animals in the bylaw's definitions

Companion animals should have separate rules

· Some animals should be defined as companion animals in the bylaw.

· The bylaw should make exceptions if any animal is defined as stock but is a pet.

· Companion animals should be excluded from the bylaw rules.

o Goats are popular pets and can be good companions.

o Farm animals as pets can provide the same benefits as traditional pets.

Companion animals should not have separate rules

· Companion animals which are stock animals should still require the same licensing process as other stock animals.

· Companion animals should not have their own rules as some neighbours are not familiar or okay with stock animals being kept as pets.

· Having a specific definition increases complexity and introduces subjectivity. It should not matter what a person says about their animal.

· People should not be allowed to have livestock as pets in urban areas.

· An animal is an animal no matter how it is kept. Since the nuisance effects on neighbours are the same, there should be no distinctions.

32. In response to questions from local boards at the workshops, staff note that you cannot buy or take ownership of a pest animal. If you already own a pest animal, you can keep it, but you cannot abandon it, give it to a new owner, or allow the pest animal to breed. The Regional Pest Management Plan 2019-2029 classifies unowned cats as pests.

Requirements for identifying owned animals needs to be reviewed (Slide 17)

33. The bylaw does not require owners to provide their animal with identification.

34. The draft findings report revealed that requiring animal identification would facilitate addressing animal nuisance issues. Most local boards viewed animal identification as helpful but impractical.

Table 5 - Local board informal views on identifying owned animals

· If your animal is going to leave your property, it should be identified.

· Council should offer a form of assistance to identify your animal.

· Every farm animal should be tagged and named.

· Identifying animals would prevent people from feeding unowned animals.

· Identifying animals is useful but impractical.

· The council should collaborate with the National Animal Identification and Tracing database.

35. In response to questions from local boards at the workshops, staff note that provided there is a valid purpose, the council has power to regulate animal registration. Any requirement would need to match the size and scale of the issue and would need to show it would effectively reduce harm and nuisance to people.

There is uncertainty about the council’s processes for managing animals (Slide 17)

36. The draft findings report identified that some Aucklanders are unclear about the council’s processes and protocols for managing animals, especially unowned animals. This confusion reduces people’s willingness to report nuisance as they are unsure who is responsible. Only 2 per cent of surveyed respondents who experienced animal nuisance reported it to the council.

37. The draft findings report identified the bylaw could be strengthened by providing information about non-regulatory processes and protocols for managing animals, especially unowned animals. Most local boards viewed that the council’s processes could be clearer.

Table 6 - Local board informal views on council processes for managing animals

· The bylaw should be clear on what the council does and does not do regarding animal management.

· The council should clarify the process for reporting unowned animals causing nuisance.

· The bylaw’s animal management processes need to align with the Regional Pest Management Plan.

· The council should offer mediation services for disgruntled neighbours over animal nuisance.

38. In response to questions from local boards at the workshops, staff note the following:

· A property owner may trap and/or lawfully kill an animal on their property. It is a criminal offence to kill an owned animal or destroy the animal inhumanely.

· To prove a legal claim for damage to private property by an owned animal, the property owner would need to show that the owner of the animal had failed to take reasonable care to avoid the damage.

· Culling is managed by central government laws and regulations, rather than the Animal Management Bylaw 2015.

Views on existing controls for specific animals in the bylaw (Slide 22)

39. Around 90 per cent of surveyed Aucklanders said the current bylaw controls for bees, stock and horses were about right or had no view.

40. The draft findings report showed council compliance response officers would find limits to urban beehives and more specific requirements for chicken coop locations easier to enforce than the current bylaw controls.

41. Local boards had a mix of views. Some had views on needing more controls, and some had views to keep the controls the same or less.

Table 7 - Local board informal views on the current controls in the bylaw

Animal

Current control

Views on more control

Views on same or less control

Bees

· Any properties, urban or rural, can keep any number of bees.

· Beekeepers must manage the flight path and temperament of their bees.

· Beekeepers must ensure nuisance from their bees’ excrement is minimised, and the bees have a suitable water source on the premises.

· The council should restrict beekeeping if people have bee-sting allergies.

· Limit the number of beehives in an area to prevent colony competition.

· Increase awareness and visibility of who keeps bees in an area.

· Restrict beekeeping to rural areas.

· Restrict the number of beehives a person can have in urban areas.

· Restrict beehive ownership by size of property.

· There should be minimum training or qualification to own bees. You need experience.

· Amateur beekeepers should be treated differently to commercial beekeepers.

· Bees are not causing much nuisance, so there is no need for more regulation.

· We should be encouraging beekeeping. Should regulate rather than overregulate.

· Do not restrict bees to just rural areas.

· Bees should be unregulated.

· Would be concerned if licensing costs for beekeeping were introduced.

· Should be careful about restricting bees as they are important to the ecosystem.

Horses

· Local boards are able to set specific controls for horses for local parks and beaches.

· Horses are currently not allowed to be kept in urban areas without a licence from the council unless the premises is larger than 4000 square metres.

Horses are permitted in public spaces if:

· manure is removed

· consideration is taken to not intimidate or cause a nuisance for other public space users

· beach dune damage is minimised.

· The same access rules for dogs on beaches should be applied to horses.

· Do not prohibit horses on beaches but restrict them to off-peak times.

· Should lobby central government to include the same powers that protect native fauna and wildlife from dogs for horses.

· Horse owners should be responsible for removing manure. The bylaw should encourage accountability and consider that picking up manure is not always practical, e.g. on busy roads.

· Should be allowed to ride horses on berms.

· Horses should not be banned from roads. There are few places to ride.

· Increase communication and awareness of current controls to horse owners.

· Would rather have horses on the roads than scooters.

Stock

· Chickens, ducks, geese, pheasants and quail are the only stock animals currently permitted by the bylaw in urban areas without a licence from the council. Any other stock animal, including roosters, would require a licence from the council in urban areas unless the premises is larger than 4000 square metres.

· Stock in urban areas must also be restrained within the boundaries of the premises on which they are kept, and chicken coops must not cause a nuisance and must be regularly cleaned.

· In rural areas the above controls do not apply. Rural residents must ensure their animals do not cause a nuisance to any other person.

· Stock should not be kept in urban areas. This is also humane for the animal.

· There should be penalties for poor stock fencing by roads in rural areas.

· The bylaw needs a mechanism to deal with repeat ‘wandering stock’ offenders.

· The criteria for keeping goats and other herbivores should be defined by the amount of grassy area on the property.

· There should be restrictions on how far a chicken coop should be from the property boundary.

· Fewer chickens should be allowed in urban areas.

· Roosters should not be allowed in rural lifestyle blocks in urban areas.

· The current stock controls are adequate.

· Support allowing pheasants in urban areas.

· There are already legal consequences for not fencing your stock. The bylaw does not need to address.

· If you have a large property in an urban area, goats should be allowed.

· Make sure urban pet days are still allowed.

· It does not matter where the chicken coop sits on the property if it is cleaned regularly.

· There should not be a complete ban on roosters in urban areas.

Views on new controls for specific animals (Slide 23)

42. A quarter of surveyed Aucklanders (26 per cent) said the bylaw should introduce controls for other animals. Of those wanting controls for other animals, over half (57 per cent) wanted controls introduced for cats.

43. The draft findings report identified that council compliance officers and the SPCA support microchipping and registering of cats.

44. Local boards provided mixed views on introducing controls for new animals. The local boards agreed that any regulatory response would need to match the scale of the issue, be cost-effective, and have measurable effects on reducing nuisance.

Table 8 - Local board informal views on controls for cats and other animals

Informal local board views on controls for cats

Informal views on introducing controls for cats

· The bylaw should limit the number of cats a person can own.

o Should make sure extremes are restricted, such as having 30+ cats.

· The bylaw should require the de-sexing of cats.

o The council should work closely with the SPCA in this matter.

o Make it compulsory for cat owners.

· Local boards have varying support for requiring microchipping of cats including:

o full compulsory microchipping across the region

o limited microchipping only to cats living in eco-sensitive areas.

· The bylaw should have the same registration process for cats as the council has for dogs.

· There should be a curfew for cats.

· There should be controls to dissuade people from feeding stray cats as it reinforces the cats’ behaviour.

· Publish best practices for tourists with cats and other animals visiting Hauraki Gulf Islands.

· The council should restrict cats from wandering.

· The council should restrict certain cat breeds, like Bengals.

Informal views on not introducing controls for cats

· Cat registration is difficult and has failed before. Auckland Council already has difficulty registering and enforcing dogs.

· Rely on the Regional Pest Management Plan 2019-2029 guidelines.

· Cats naturally wander. Containing them would be cruel.

· The council should invest in substantial long-term public education regarding cats.

· If the council restricts caring for stray cats, it could create animal welfare issues.

· Controlling cats is too trivial for the council to get involved.

Informal local board views on controls for other animals

· Rules are needed to restrict feeding wild animals in public, especially birds.

· How many animals a person can own should be restricted by section size.

· There should be a higher management expectation on animal owners in urban areas.

· The bylaw should address the health risks that animals can cause their owners.

· There should be a complete ban on snakes and ferrets.

· Rabbits are a major pest, especially in urban areas. The bylaw should restrict breeding.

· There should be controls on keeping birds in small cages.

· Unless there is a significant problem, neighbours should sort out their own problems.

45. In response to questions from local boards at the workshops, staff note the following:

· Any costs for managing stray cats would be investigated during the options development phase to respond to nuisance issues.

· The Local Government Act 2002 would give the council power to impose a curfew on cats if it was an appropriate response to the scale of the nuisance and would clearly show how the curfew would reduce harm and nuisance to humans.

· The council currently has more legal power to respond to dog nuisance than cat nuisance. The Dog Control Act 1996 gives the council wide-varying powers to address dog issues. There is no similar legislation for cats.

· Rat pest control is addressed through the Regional Pest Management Plan 2019-2029.

· The Regional Pest Management Plan 2019-2029 lists some tropical animals that can be treated as pests. These include eastern water dragons, Indian ring-necked parakeets, and snake-necked turtles.

· Chickens were not classified as pests in the Regional Pest Management Plan 2019-2029. The purpose of the plan is to protect the Auckland region’s important biodiversity assets. There are no significant biodiversity benefits to managing feral chickens at a regional level. Feral chickens are primarily a human nuisance issue centred in the urban areas where people feed them.

Other views from local boards

Rights of property owners and protection

46. The bylaw does not explain what options property owners have to handle animal nuisance on their property themselves. It is unclear which animals property owners are allowed to trap and dispose of on their own and which animals are protected.

47. Some local boards said the bylaw should clarify property owners’ rights.

Enforcement

48. Some local boards said the council should be prepared to enforce any rules it may introduce.

49. The Local Government Act 2002 does not give the power to issue an infringement notice under a bylaw. Compliance officers have said this inhibits their ability to address nuisance issues as, after trying to elicit voluntary compliance, the next step is prosecution. This can be costly to the council.

50. Some local boards provided views that the Local Government Act 2002 should be amended to allow for infringement fines. Some local boards viewed that the bylaw would already be fit for purpose if it could be enforced with infringements.

Education

51. Most local boards said the council needs to increase education and awareness about the current animal management rules. Some local boards viewed that the council should focus more on informing Aucklanders of responsible animal management than increasing regulation.

52. Some local boards also advised that any changes to the bylaw, if required, would need to have a strong communication and awareness plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

53. The bylaw affects the operation of council units involved in animal management. These include biosecurity, animal management and compliance response officers. Staff held face-to-face meetings and a workshop with council officers. These views were provided in the draft findings report and workshops.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

54. Staff captured informal local board views through cluster workshops in March 2019. The draft findings report was shared with all local boards in May 2019, and staff attended individual local board workshops through June and July 2019.

Tauākī whakaaweawe Māori

Māori impact statement

55. Staff sought views from mana whenua at the Infrastructure and Environmental Services Forum in April 2019. The members present at the hui sought clarity that the bylaw’s reference of ‘public places’ does not extend to papakāinga (communal Māori land).

56. Members were also concerned with threats to estuaries, beaches, and waterways from unregulated coastal horse trails. These views were provided in the draft findings report and options development will consider these views.

Ngā ritenga ā-pūtea

Financial implications

57. The cost of the bylaw review and implementation will be met within existing budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

58. There is a risk that the public may perceive this report as formal local board views or an attempt to regulate cats without public engagement. This risk can be mitigated by replying to any emerging media or public concerns by saying that no additions or changes will be made to the Animal Management Bylaw 2015 without full public consultation.

59. Local boards will have an opportunity to provide formal resolutions on any changes proposed to the bylaw in early 2020 before a public consultative procedure.

Ngā koringa ā-muri

Next steps

60. Following any additional formalised views from local boards, staff will generate and assess options to respond to identified animal nuisances. Staff will present these findings and options in a report to the relevant committee in the new council term in early 2020.

61. Staff will seek formal local board views when developing a statement of proposal once the committee gives direction on animal management.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Presentation at local board workshops on draft findings of the Animal Management Bylaw 2015 review	359
b ⇩	Local board questions from the workshops	383

Ngā kaihaina

Signatories

Authors

Maclean Grindell - Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

Waitematā Local Board

17 September 2019

Referred from the Governing Body: Freedom Camping in Vehicles Bylaw

File No.: CP2019/16419

Te take mō te pūrongo

Purpose of the report

1. To note the resolution of the Governing Body and consider giving feedback to the Chief Executive before 30 September 2019.

Whakarāpopototanga matua

Executive summary

2. At its meeting on 22 August 2019, the Governing Body resolved as follows:

Resolution number GB/2019/82

MOVED by Mayor P Goff, seconded by Cr L Cooper:

That the Governing Body:

a) receive the Freedom Camping Hearings Panel recommendations

b) defer any decision on a Freedom Camping in Vehicles bylaw pending advice from officers on the content of a new Statement of Proposal for a bylaw, and further information on a possible review of the Freedom Camping Act 2011

c) agree to alter part of previous resolution GB/2015/112 passed at the Governing Body meeting on 29 October 2015

from:

“a) confirm the following legacy bylaws, or residual parts, in accordance with section 63(3) of the Local Government (Auckland Transitional Provisions) Act 2010 until 31 October 2020, at which time these bylaws, or residual parts, will be automatically revoked …”

to:

“a) confirm the legacy bylaws in i., or residual parts, in accordance with section 63(3) of the Local Government (Auckland Transitional Provisions) Act 2010, until a new bylaw made under the Freedom Camping Act 2011 comes into force at which time these bylaws or residual parts will be automatically revoked; and confirm the legacy bylaws in subparagraphs ii. to v. or residual parts, in accordance with section 63(3) of the Local Government (Auckland Transitional Provisions) Act 2010 until 31 October 2020, at which time these bylaws, or residual parts, will be automatically revoked…”

d) direct officers to provide the Regulatory Committee (or its equivalent) and Governing Body with advice on the following potential elements of a future Statement of Proposal:

i) proposed prohibitions in the following areas:

A) all areas the Freedom Camping Hearings Panel recommended should be prohibited

B) the 61 sites proposed in public submissions for inclusion as prohibited areas, which were not specified in the original Statement of Proposal but are identified in Attachment E of the Hearings Panel Report

C) all Reserves in residential areas that are Reserves held under the Reserves Act 1977

ii) restricted freedom camping in the seven sites proposed in public submissions for inclusion as restricted freedom camping areas, which were not specified in the original Statement of Proposal but are identified in Attachment E of the Hearings Panel Report

iii) restricted or prohibited freedom camping in two sites proposed in public submissions, which were not specified in the original Statement of Proposal but are identified in Attachment E of the Hearings Panel Report

iv) a General Rule that regulates freedom camping outside restricted and prohibited areas not listed in the proposed bylaw, which includes provision for:

A) a prohibition of all freedom camping in vehicles parked directly outside residential homes (unless the resident has granted permission for the vehicle to be parked outside their home)

B) a prohibition of all freedom camping in vehicles parked directly outside commercial premises, educational facilities, healthcare facilities, playgrounds, and swimming pools

C) a maximum number of nights stay at any specific site

D) the same enforcement approach in relation to homelessness as set out in the original Statement of Proposal, which aims to offer compassionate support for people with social needs

v) any other specific proposal for possible inclusion in a Statement of Proposal that is communicated to the Chief Executive by a councillor or Local Board before 30 September 2019

e) note that following decisions on the advice on the matters in recommendation d) above, council officers will be directed to develop a new Statement of Proposal for the Freedom Camping in Vehicles Bylaw for consideration by the Regulatory Committee (or its equivalent) and the Governing Body, following consultation with Local Boards”.

3. The Governing Body considered the following at its meeting on 22 August 2019:

a) Item 9 – Implementing the next steps for the Freedom Camping in Vehicles Bylaw (Hearings Panel Report).

b) Item 10 – Chair’s Report on Freedom Camping in Vehicles Bylaw.

4. The attachments to this report show sites that are already in scope for the next phase of work. Attachment A provides a list of areas included in the previous statement of proposal and Attachment B provides a list of the 70 additional areas raised by submitters during the previous consultation.

5. This is an opportunity to provide further input on proposed sites which have not already been included within the scope of the next phase and which meet statutory requirements for inclusion in the Freedom Camping in Vehicles Bylaw.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) note the resolution of the Governing Body with regards to the Freedom Camping in Vehicles Bylaw.

b) forward any other specific proposal for possible inclusion in a Statement of Proposal to the Chief Executive before 30 September 2019.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Freedom Camping in Vehicles – Managing freedom camping in Auckland (Statement of Proposal) (Under Separate Cover)
b ⇩	Areas proposed by submitters during public consultation and not included within the statement of proposal (Attachment E of the Hearings Panel Report)	389

Ngā kaihaina

Signatories

Authors

Michael Sinclair - Manager Social Policy and Bylaws

Authorisers

Kataraina Maki - GM - Community & Social Policy

Louise Mason - GM Local Board Services

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

Chair	Pippa Coom
Deputy Chair	Shale Chambers
Members	Adriana Avendaño Christie
	Richard Northey, ONZM
	Denise Roche
	Vernon Tava
	Rob Thomas

Authors	Mike Lee - Waitematā and Gulf Ward Councillor
Authorisers	Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

Authors	Heather Skinner - Local Board Advisor
Authorisers	Trina Thompson - Relationship Manager/S