Minutes of Extraordinary Meeting of the Albert-Eden Local Board

Albert-Eden Local Board

OPEN MINUTES

Minutes of the inaugural meeting of the Albert-Eden Local Board held in the Raye Freedman Arts Centre, Silver Road, Newmarket, Auckland on Tuesday, 29 October 2019 at 6:30pm.

present

Chairperson
Deputy Chairperson
Members	Lee Corrick
	Graeme Easte
	Rachel Langton
	Ben Lee
	Julia Maskill
	Christina Robertson
	Kendyl Smith
	Margi Watson

ALSO PRESENT

Auckland Mayor elect	Phil Goff
Governing Body Member elect	Cathy Casey
Governing Body Member elect	Christine Fletcher
Local Board Member elect	Pippa Coom
Local Board Member elect	Wayne Walker
Local Board Member elect	Harry Doig
Local Board Member elect	Bobby Shen
Local Board Member elect	Ella Kumar
Kaumatua	Matthew Maihi
Mana Whenua	Nick Hawke
Senior Advisor Maori Relationships	Otene Reweti
Member of Parliament	Melissa Lee
Member of Parliament	David Seymour
Eden Park Trust, Chairperson	Doug McKay
Eden Park Trust, Chief Executive	Nick Sautner
Deputy Chairperson, Puketapapa Local Board	Julie Fairey

Albert-Eden Local Board

29 October 2019

Note: Before the meeting began attendees were advised of the locations of the emergency exits by the venue manager.

Note: Adam Milina – Relationship Manager, Albert-Eden and Orakei Local Boards, chaired the meeting for items 1, 2, 3, 4, 5 and 6. From item 7 onwards, the newly elected chairperson chaired the meeting.

Phil Wilson – Governance Director, witnessed the members’ declarations.

1 Mihi Whakatau (Welcome)

Matt Maihi – Kaumatua and Nick Hawke – Mana Whenua, gave a brief welcome.

2 Welcome Address

Phil Wilson – Governance Director, addressed the meeting.

3 Apologies

There were no apologies.

4	Declaration by Local Board Members
	A copy of the local board members’ declarations are publicly available on the Auckland Council website as a minutes attachment.
	The following Albert-Eden Local Board members made their declarations pursuant to Schedule 7, clause 14, of the Local Government Act 2002: · Lee Corrick · Graeme Easte · Rachel Langton · Ben Lee · Julia Maskill · Christina Robertson · Kendyl Smith · Margi Watson.
	Attachments a 29 October 2019 - Albert-Eden Local Board Inaugural Meeting - Item 4: Declaration by Local Board Members - Members' Declarations for the 2019-2022 Political Term

Adjournment of Meeting

Resolution number AE/2019/73

MOVED by Member L Corrick, seconded by Member G Easte:

That the Albert-Eden Local Board:

a) agree to adjourn the meeting until 5.00pm Monday, 25 November 2019, to be held at the Albert-Eden Local Board Office, 135 Dominion Road, Mt Eden, Auckland.

CARRIED

The meeting adjourned at 7.33pm.

Note: Matt Maihi – Kaumatua, closed the evening’s proceedings in prayer and blessed the food.

The Epsom Jazz Trio delivered a brief musical performance.

Note: The meeting reconvened at 5.30pm, Monday 25 November 2019.

Adjournment of Meeting

Resolution number AE/2019/74

MOVED by Member M Watson, seconded by Member K Smith:

That the Albert-Eden Local Board:

a) agree to adjourn the meeting until 6.30pm, Monday 25 November 2019.

CARRIED

The meeting adjourned at 5.34pm and reconvened at 6.30pm, Monday 25 November 2019.

5	Election of Chairperson
	Adam Milina – Relationship Manager, Albert-Eden and Orakei Local Boards, gave an overview of the voting systems and requested a mover and seconder.
	Resolution number AE/2019/75 MOVED by Member L Corrick, seconded by Member K Smith: That the Albert-Eden Local Board: a) elect a Chairperson for the 2019 - 2022 political term, utilising System B of Schedule 7, Part 1, Clause 25 of the Local Government Act 2002. CARRIED
	Resolution number AE/2019/76 MOVED by Member B Lee, seconded by Member G Easte: That the Albert-Eden Local Board: b) agree to split the Chairperson’s role during the 2019-2022 political term in to the following fixed term periods: i. Period one commencing from Monday, 25 November 2019 to Friday, 21 May 2021 ii. Period two commencing from Saturday, 22 May 2021 to the end of the 2019-2022 political term. CARRIED
	Adam Milina – Relationship Manager, Albert-Eden and Orakei Local Boards, called for nominations for the position of Chairperson for either of the fixed term periods. Member LEE nominated Member WATSON for the Chairperson role for the period commencing Monday, 25 November 2019 to Friday, 21 May 2021. Member MASKILL seconded the nomination. Member LEE nominated Member CORRICK for the Chairperson role for the period commencing Saturday, 22 May 2021 to the end of the 2019-2022 political term. Member MASKILL seconded the nomination.
	Resolution number AE/2019/77 MOVED by Member B Lee, seconded by Member J Maskell: That the Albert-Eden Local Board: c) elect Member WATSON as Chairperson of the Albert-Eden Local Board for the period commencing Monday, 25 November 2019 to Friday, 21 May 2021 during the 2019-2022 political term. d) elect Member CORRICK as Chairperson of the Albert-Eden Local Board for the period commencing Saturday, 22 May 2021 to the end of the 2019-2022 political term. The motion was put to the vote by a show of hands and was declared CARRIED by 8 votes to 0. CARRIED

6	Declaration by Chairperson
	A copy of the Chairpersons’ signed declaration is publicly available on the Auckland Council website as a minutes attachment.
	The Chairperson, Margi Watson, made her declaration pursuant to Schedule 7, clause 14 of the Local Government Act 2002 and assumed the Chair.
	Attachments a 29 October 2019 - Albert-Eden Local Board Inaugural Meeting - Item 6: Declaration by Chairperson - Member Watson's Chairperson Declaration for the 2019-2022 Political Term b 29 October 2019 - Albert-Eden Local Board Inaugural Meeting - Item 6: Declaration by Chairperson - Member Corrick's Chairperson Declaration for the 2019-2022 Political Term

7	Address by Chairperson
	Chairperson Watson addressed the meeting.

8	Election of Deputy Chairperson
	Resolution number AE/2019/78 MOVED by Member M Watson, seconded by Member B Lee: That the Albert-Eden Local Board: a) elect a Deputy Chairperson for the 2019 - 2022 political term, utilising System B of Schedule 7, Part 1, Clause 25 of the Local Government Act 2002. CARRIED
	Resolution number AE/2019/79 MOVED by Member M Watson, seconded by Member G Easte: That the Albert-Eden Local Board: a) b) agree to split the Deputy Chairperson’s role during the 2019-2022 political term in to the following fixed term periods: i. Period one commencing from Monday, 25 November 2019 to Friday, 21 May 2021 ii. Period two commencing from Saturday, 22 May 2021 to the end of the 2019-2022 political term. CARRIED
	The Chairperson called for nominations for the position of Deputy Chairperson. Member ROBERTSON nominated Member CORRICK for the Deputy Chairperson role for the period commencing Monday, 25 November 2019 to Friday, 21 May 2021. Member LEE seconded the nomination. Member SMITH nominated Member WATSON for the Deputy Chairperson role for the period commencing Saturday, 22 May 2021 to the end of the 2019-2022 political term. Member ROBERTSON seconded the nomination.
	Resolution number AE/2019/80 MOVED by Member C Robertson, seconded by Member B Lee: That the Albert-Eden Local Board: c) elect Member Corrick as Deputy Chairperson of the Albert-Eden Local Board for the period commencing Monday, 25 November 2019 to Friday, 21 May 2021 during the 2019-2022 political term. The motion was put to the vote by a show of hands and was declared CARRIED by 8 votes to 0. CARRIED
	Resolution number AE/2019/81 MOVED by Member K Smith, seconded by Member C Robertson: That the Albert-Eden Local Board: d) elect Member Watson as Deputy Chairperson of the Albert-Eden Local Board for the period commencing Saturday, 22 May 2021 to the end of the 2019-2022 political term. The motion was put to the vote by a show of hands and was declared CARRIED by 8 votes to 0. CARRIED

Mayor's Address

Note: The Mayor delivered his address to the local board and guests following the local board’s adjournment of the 29 October 2019 evening’s proceedings.

Explanation of laws affecting elected members

Adam Milina – Relationship Manager, Albert-Eden and Orakei, gave a brief explanation of the Local Government Legislation.

Resolution number AE/2019/82

MOVED by Member J Maskell, seconded by Member L Corrick:

That the Albert-Eden Local Board:

a) note the general explanation of the laws affecting elected members.

CARRIED

First Business Meeting of the Albert-Eden Local Board

Resolution number AE/2019/83

MOVED by Member M Watson, seconded by Member G Easte:

That the Albert-Eden Local Board:

a) confirm its first business meeting for the term to be held at 2.00pm, Wednesday, 4 December 2019, at the Albert-Eden Local Board office, 135 Dominion Road, Mt Eden, Auckland.

CARRIED

Notice of Motion - Member Langton - Chamberlain Park

Resolution number AE/2019/84

MOVED by Member R Langton, seconded by Member B Lee:

That the Albert-Eden Local Board:

a) unanimously agree that the existing Chamberlain Park Masterplan requires substantial change along the following principles:

i. That the eastern end of Chamberlain Park from Waititiko/Meola Creek is to remain a largely-unchanged 18-hole golf course

ii. That the western end of Chamberlain Park from Waititiko/Meola Creek is to be a local/suburb park

iii. That Waititiko/Meola Creek is to be restored including a wetland

iv. That walking and cycling connections be delivered

v. That any detailed changes will be consulted with the appropriate group of two Stakeholder Groups.

In light of these principles:

b) agree that its new One Local Initiative proposal is to address the sportsfield capacity shortfall in the local board area by investing in sportsfields development that will exceed the projected shortfall.

c) agree, with respect to Chamberlain Park, that the golf course will need to be reconfigured in order to:

i. Deliver 18 holes of golf on the land on the eastern side of Waititko/Meola Creek

ii. Create a local/suburb park at the Western end of Chamberlain Park, commencing at Waititko/Meola Creek for the purposes of passive recreation

iii. Undertake the restoration of Meola Creek, including a wetland, as per the Waititko/Meola Creek Restoration Landscape Concept Plan March 2018

iv. Improve walking and cycling connections.

c) request staff to prepare a new stakeholder engagement process by March 2020 regarding the future layout of golf amenities and the local park at Chamberlain Park which includes:

i. a golf stakeholder reference group to provide feedback for the golf layout and ongoing liaison – including but not limited to representatives of:

I) Chamberlain Park Golf Club

II) Chamberlain Park Ladies Golf Club

III) Auckland Golf

IV) New Zealand Golf

V) Chamberlain Park neighbours.

ii. a park reference group to provide feedback for the park layout.

d) note that it will aim as far as practicable to retain the 18-hole golf course while the relevant works are undertaken.

CARRIED

7.08 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Albert-Eden Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................