Agenda of Waiheke Transport Forum

I hereby give notice that an ordinary meeting of the Waiheke Transport Forum will be held on:

Date:

Time:

Meeting Room:

Venue:

Thursday, 3 October 2019

5:00pm

Waiheke Local Board Office
10 Belgium Street
Ostend
Waiheke

Waiheke Transport Forum

OPEN AGENDA

MEMBERSHIP

Chairperson	Chris Howard
Deputy Chairperson	Michael Cox
Members	Jonathan Anyon
	James Bailey
	Shirin Brown
	Grant Crawford
	Martin Felton
	Cath Handley
	Tony King Turner
	Don McKenzie
	Linda Simpson

(Quorum 5 members)

Dileeka Senewiratne

Democracy Advisor

27 September 2019

Contact Telephone: 021 840 914

Email: dileeka.senewiratne@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Waiheke Transport Forum

03 October 2019

ITEM TABLE OF CONTENTS PAGE

1 Welcome 6

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Petitions 5

6 Public Forum 5

7 Deputations 5

8 Extraordinary Business 5

9 Forum Member Reports 6

10 Waiheke Transport Forum actions completed since commencement 7

11 Future Options for the Waiheke Transport Forum 11

12 Waiheke Transport Forum record of proceedings 15

13 Consideration of Extraordinary Items 6

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Waiheke Transport Forum:

a) confirm the ordinary minutes of its meeting, held on Thursday, 1 August 2019 as a true and correct record.

5 Petitions

At the close of the agenda no requests to present petitions had been received.

6 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public input had been received.

7 Deputations

At the close of the agenda no requests for deputations had been received.

8 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

9 Forum Member Reports

10 Consideration of Extraordinary Items

Waiheke Transport Forum

03 October 2019

Waiheke Transport Forum actions completed since commencement

File No.: CP2019/18040

Te take mō te pūrongo

Purpose of the report

1. The purpose of the report is to track the outcome of Waiheke Transport Forum resolutions and actions since it commenced in December 2018.

Whakarāpopototanga matua

Executive summary

2. The Waiheke Transport Forum commenced on 6 December 2018 and will have its last meeting during the current board’s term on 3 October 2019.

3. The forum has requested a tracked list of actions completed over the 11 months since commencement.

4. The list of actions is included in the agenda report as Attachment A.

5. Of the 14 resolutions and actions on the tracking sheet; five were completed, seven are in progress and two are not current AT projects.

Ngā tūtohunga

Recommendation

That the Waiheke Transport Forum:

a) note the report on the outcome of resolutions and actions of the Transport Forum.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Waiheke Transport Forum Action Tracker	9

Ngā kaihaina

Signatories

Author

Mark Inglis - Local Board Advisor

Authorisers

Louise Mason – General Manager Local Board Services

Helgard Wagener - Relationship Manager – Aotea/Great Barrier and Waiheke

Waiheke Transport Forum

03 October 2019

Future Options for the Waiheke Transport Forum

File No.: CP2019/18053

Te take mō te pūrongo

Purpose of the report

1. The Waiheke Transport Forum has requested a report on future options for the structure of the forum, should the new Waiheke Local Board approve its continuation into the new term.

Whakarāpopototanga matua

Executive summary

2. The Waiheke Transport Forum’s last meeting during the term of the 2016/19 Waiheke Local Board, will take place on 3 October 2019.

3. The forum has requested an agenda report on future options for the forum, to inform the new local board on the optimal structure for the forum, should it wish to reconvene the meetings after the election.

4. Feedback from members of the forum to date has been that the formal Standing Orders used has reduced the opportunity for public input and limited open discussion. Members have suggested that new meeting procedures allowing free and open two-way discussions might address these concerns. The following options have been proposed for consideration.

6. Option Two would see the forum remain as a sub committee of the local board, but which had its own Standing Orders designed to allow a greater degree of informality, and to better foster open discussion between members and the public. According to Waiheke Local Board Standing Orders, the local board may amend Standing Orders or adopt new ones if at least 75 per cent of the members present vote in favour of the amendment or adoption. This option would retain the association with the local board which would impart greater authority and ensure that board resourcing continued.

Option Three is where the forum retains its current status as a sub committee of the local board but adopts a new meeting structure with alternating business meetings and workshops. The forum would meet every month with a business meeting on the first month of the term followed by a workshop on the next month. This option would give the accountability of the formal meetings for half of the time and permit the open and flexible discussions during the workshops for half of the time. Note however, that workshops are not usually open to the public.

Ngā tūtohunga

Recommendation

That the Waiheke Transport Forum:

a) recommends its preferred option for the future of the Waiheke Transport Forum to the new Waiheke Local Board at its first meeting.

Ngā tāpirihanga

Attachments