Agenda of Franklin Local Board

Franklin Local Board

26 November 2019

Local board appointments and delegations for the 2019-2022 electoral term

File No.: CP2019/19027

Te take mō te pūrongo

Purpose of the report

1. To recommend that the Franklin Local Board appoints a local board member to:

· be the nominated local board member for landowner consents (including affected party approvals)

· be the nominated local board member for film applications

· be the nominated local board member for events

· provide formal reports on liquor licence applications and attendance at hearings

· provide formal views on whether a resource consent should proceed as a non-notified, limited notified or fully notified application

· provide formal views (feedback) on notified resource consents and attend the council hearings.

Whakarāpopototanga matua

Executive summary

2. To enable effective and efficient decision-making, the council delegates some responsibilities to staff or individual elected members. This report seeks to appoint nominated local board members who will be consulted on landowner consents and events, and who will provide feedback on liquor licences and resource consents.

3. If local boards choose not to appoint a nominated board member for landowner consents staff will consult with the local board chairperson, as outlined in the Local Board Delegation Protocols.

4. District Licensing Committees consider, and grant or renew applications for liquor licences and manager’s certificates. These applications are publicly notified and local boards can provide views on an application to the District Licensing Committee. A delegation to a nominated local board member is recommended to allow local boards to provide formal views as part of the liquor licensing process.

5. Local boards can provide feedback on whether resource consent applications should be publicly notified. Local boards can also provide written feedback once the applications are notified and can subsequently speak to their feedback to support their views at the council hearing. A delegation to a nominated local board member is recommended.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) appoint XXXX and XXXX, as an alternate, to be the nominated local board members for landowner consents and authorise them to:

i) be the point of consultation for staff on all applications for landowner consent and, at their discretion, refer any application for landowner consent to the local board for a local board decision, and

ii) to be the point of consultation for staff on proposed asset renewal works and, at their discretion, refer any proposed asset renewal works to the local board for a local board decision

iii) receive staff notifications of areas that may involve reputational, financial, performance or political risk.

b) appoint XXXX and XXXX, as an alternate, to be the nominated local board members for landowner consents for filming and authorises them to:

i) to be the point of consultation with staff on all applications for landowner consent for filming and, at their discretion, refer any applications for landowner consent for filming to the local board for a local board decision

ii) receive notifications from staff of areas that may involve reputational, financial, performance or political risk.

c) appoint XXXX and XXXX, as an alternate, to be the nominated local board members for events and authorises them to receive staff notifications of areas that may involve reputational, financial, performance or political risk

d) delegate to XXXX and XXXX, as an alternate, the authority to prepare and provide local board views and speak to those local board views at any hearings on applications for liquor licences

e) delegate to XXXX and XXXX, as an alternate, the authority to provide the local board views on whether a resource consent should proceed as a non-notified, limited notified or fully notified application

f) delegate to XXXX and XXXX, as an alternate, the authority to prepare and provide local board views and speak those local board views at any hearings on notified resource consents.

Horopaki

Context

Background

6. Decision-making within Auckland Council is shared between the Governing Body and local boards. Local boards have made a general delegation to the Chief Executive of all of their responsibilities, duties and powers subject to the exclusions, restrictions and clarifications set out in the Chief Executive’s Delegations Register. The Chief Executive has in turn delegated those responsibilities, duties and powers to staff. The exercise of those responsibilities, duties and powers is subject to a set of delegation protocols. These protocols provide a set of expectations and directions to staff and require a number of actions that are relevant to all local activities. These delegations help Auckland Council to operate efficiently and effectively.

7. In some cases, delegations are given to individual local board members, usually due to short timeframes constrained by operational requirements, customer expectations and deadlines set by statute. Having a delegation in place to one local board member helps to ensure that council can continue to undertake its normal business practices without undue delays.

8. Local boards have allocated responsibility for decision-making with respect to local parks and have delegated landowner consent decisions to staff subject to a number of delegation protocols. The delegation protocols require that the nominated local board member is consulted on every landowner consent. Landowner consents encompass a broad range of activities, including affected party approvals, filming and events. Local boards are also able to provide their formal views in a report at liquor licence hearings.

9. Under the Local Government (Auckland Council) Act 2009 the Governing Body must consider any views and preferences expressed by a local board, where a Governing Body decision affects or may affect the responsibilities or operation of the local board or the well-being of communities within its local board area. Local boards’ ability to provide local views can be affected because of statutory timeframes or external agency deadlines. Delegating authority for providing local board views to individual members provides local boards the opportunity to give local views within prescribed timeframes.

Tātaritanga me ngā tohutohu

Analysis and advice

Landowner consents

10. Under Auckland Council’s Combined Chief Executive Delegations Register, council staff are delegated authority to approve landowner consents on behalf of local boards. This delegation is subject to the Local Board Delegations Protocols. These protocols require that before exercising their delegations, staff must consult with a nominated local board member for landowner consents. If required, by the nominated local board member, the staff member must refer the landowner consent decision to a local board business meeting for a decision.

11. It is therefore recommended that the local board appoint a nominated local board member for landowner consents to enable staff to exercise their delegation.

Landowner consents for filming

12. Screen Auckland (Auckland Tourism, Events and Economic Development) processes requests for filming in the Auckland Region, and seeks landowner consent from local boards. Over 600 permits are granted each year, with the largest number of permits being granted in Waitematā, Wāitakere Ranges and Rodney Local Board areas.

13. Screen Auckland must process the applications within three to five working days, and therefore require feedback from local boards within two working days. These timeframes are short because filming activities often have a fast turnaround for productions from concept to delivery. To keep filming in Auckland, in a competitive international market, film crews often have to work within short timeframes.

14. Due to the extremely short timeframes for film applications, where local boards have a large number of filming applications, it may be beneficial for this subset of landowner consents to be referred to a different nominated local board member, to manage workloads.

Events

15. Under the Local Board Delegations Protocols staff must consult with and obtain the views of the nominated local board member on:

· applications to hold events on council-owned land in the local board area that require regulatory approval and involve one or more of the following matters:

o complete or substantial closure of the public open space

o more than 500 people

o road closure

o liquor

o Ticketed event.

· Any regulatory decision to set fees and charges for holding local events on council-owned local parks and reserve (and refer the matter to the local board to obtain local board views and input where required by the delegated local board member).

· staff are also required to notify the nominated local board member of:

o areas that may involve reputational, financial, performance or political risk

o decisions to approve events on council owned land in the local board area.

16. The appointment of a nominated local board member for events is therefore recommended to enable staff to exercise their delegation.

17. Under the Local Board Delegations Protocols landowner consent is also required for all event proposals on local parks. To avoid double-handling of applications, it is recommended that the local board member nominated for events is the same as that local board member nominated for landowner consents.

Formal submissions at liquor licence hearings

18. District Licensing Committees consider, and grant or renew applications for liquor licences and manager’s certificates. When a business applies for an on-licence, off-licence, or club licence, new or renewed, they are publicly notified. On 25 September 2014, the Governing Body (GB/2014/103) agreed to a process where local boards can provide views on an application in a report to the District Licensing Committee. If the District Licensing Committee considers that the local board’s report has raised issues that it needs to hear more about, it can call a hearing and invite the local board to appear and talk to its report and respond to questions as a witness.

19. Once the public notice has been posted online, the local board has 15 working days to provide their report to council.

20. This report recommends a delegation to a nominated local board member to allow local boards to provide formal views as part of the liquor licensing process.

Notified resource consents

21. Local boards can provide feedback, within the statutory timeframes, on whether resource consent applications should be publicly notified. This was resolved by the Governing Body on 28 July 2011 (GB/2011/156). Resource consent planners email the planning lead copies of applications that meet the triggers set by the local boards (last reviewed in 2017). The planning leads have three working days to provide comment on the matter of whether the application should be publicly notified or limited notified to particular persons who may be adversely affected by the proposal. Where comments are provided, these are included verbatim as part of the reporting planner’s notification report to the decision-maker.

22. Local boards can also provide written feedback once resource consent applications have been notified. Written feedback needs to be provided prior to the submission closing date (usually 20 working days after public notification). Local boards can subsequently speak to their feedback to support their views at any hearing.

23. This report recommends a planning lead for each local board to provide the local board’s formal views on whether or not resource consents should be notified or limited notified and to provide written feedback on notified applications and speak on the local board’s behalf at the council hearing.

Options considered

24. Options available for local boards to input into landowner consents, events, planning processes and liquor licences have been summarised in Tables 1 and 2.

25. It is recommended that local boards select both a nominated local board member and an alternate. The alternate is available to act when the nominated local board member is unable to act (eg leave of absence, illness) and has agreed (via written communication) that the alternate take the role of nominated local board member for a specified time period.

26. We recommend that local boards appoint one nominated local board member (and alternate). Appointing more than one nominated local board member increases administration for staff and can create unnecessary confusion where local board members provide differing views to staff.

Nominated local board members under the Local Board Delegations Protocol

27. The preferred option is that a nominated local board member is appointed for landowner consents and events (option two in Table 1). This option is preferred because it aligns with council’s existing delegations and local board delegation protocols and allows for council to undertake core business in a timely manner. There is reputational risk to council if it is unable to administer landowner consents in a timely manner.

Table 1: Options for local boards to address requirement for nominated local board members under the Local Board Delegations Protocol for landowner consents and events

Options

Pros

Cons

1. There are no nominated local board members and staff must consult with the local board chairperson as a primary point of contact

· The local board chairperson will become the subject matter expert for the local board on landowner approvals and events

· Local boards can provide their views in a timely way that better meets organisational deadlines

· The local board chairperson’s work-load will be increased

· Decisions are not made by the full local board

· Decisions are not made at a public meeting

2. Nominated local board members appointed for landowner consents and events (preferred option)

· The nominated local board member will become subject matter expert for local board on topic they are nominated for

· Local boards can provide their views in a timely way that better meets organisational deadlines

· Decisions are not made by the full local board

· Decisions made under delegation are not made at a public meeting

Notified applications (resource consents and liquor licences)

28. Local boards normally provide their formal views at business meetings (option two in Table 2). Because local board reporting timeframes do not usually align with process and statutory timeframes outlined above, in most instances reporting at a business meeting will not be a viable option. Providing a delegation to one local board member and one alternate (option three in Table 2) is considered the most efficient way of providing formal views for the matters discussed in this report.

Table 2: Options for local boards to provide their formal views on notification of resource consents and liquor licences

Options	Pros	Cons
1. No formal local board views are provided		· Local board views will not be considered by the hearing commissioners
2. Formal local board views are provided at a business meeting	· All local board members contribute to the local board view · Provides transparent decision making	· Local board meeting schedules and agenda deadlines are unlikely to align with statutory deadlines imposed by the planning process
3. Formal local board views are provided by way of delegation to one local board member for all applications (preferred option)	· Nominated local board member will become subject matter expert for local board on topic they are nominated for · Local boards can provide their views in a timely way that meets statutory deadlines · Any feedback can be reported back to the local board	· Decisions are not made by the full local board · Decisions made under delegation are not made at a public meeting (decisions are made public once submitted via the planning process)

Tauākī whakaaweawe āhuarangi

Climate impact statement

29. These decisions are procedural in nature and any climate impacts will be negligible. The decision is unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decisions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

30. This report recommends the appointment of nominated local board members to ensure that council can undertake its operational and statutory duties in a timely manner, while receiving local board input and decision-making in matters that are of local importance.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

31. This report seeks to appoint nominated board members to perform particular functions.

32. Any local board member who is appointed as a nominated board member should ensure that they represent the wider local board views and preferences on each matter before them.

Tauākī whakaaweawe Māori

Māori impact statement

33. A decision of this procedural nature is not considered to have a positive or negative impact for Māori.

Ngā ritenga ā-pūtea

Financial implications

34. A decision of this procedural nature is not considered to have financial implications on Auckland Council.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

35. If local boards choose not to appoint a nominated board member for landowner consents (including film applications) and events, staff will need to seek feedback from the chairperson. This could potentially lead to a busy workload for the local board chairperson, in addition to their existing duties.

36. If local boards choose not to delegate to provide views on notified applications, there is a risk that they will not be able to provide formal views prior to submission closing dates and miss the opportunity to have their feedback presented and heard at a hearing.

37. If local boards choose not to delegate to provide their views on liquor licences, there is a risk that they will not be able to provide formal views prior to closings dates for submissions not coinciding with political meetings.

Ngā koringa ā-muri

Next steps

38. Nominated local board members providing feedback on landowner consents and events will engage with staff acting in accordance with the Local Board Delegation Protocols.

39. Training for local board members will be offered on the Resource Management Act 1991 and the preparation of effective feedback for applications notified as part of a Resource Management Act 1991 process.

40. Nominated local board members (and alternates) who are delegated to provide reports and speak at District Licensing Committee Hearings should sign-up to receive alcohol notices. This will ensure that they hear about new applications as soon as they are open for comment.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Carol Stewart - Senior Policy Advisor

Authorisers

Louise Mason – General Manager, Local Board Services

Carol McKenzie-Rex - Relationship Manager for Franklin and Howick Local Boards

Franklin Local Board

26 November 2019

Appointment of local board members to external, regional and sub-regional community organisations

File No.: CP2019/18910

Te take mō te pūrongo

Purpose of the report

1. To appoint board members to external, regional and sub-regional community organisations and as internal appointees relevant to the Franklin Local Board area.

Whakarāpopototanga matua

Executive summary

2. Elected members participate as representatives of the local board on a number of external, regional and sub-regional community organisations and as relevant internal appointees.

3. The beginning of the new electoral term generates the need for new appointments. This report provides details of the external organisations relevant to the local board and requests that the local board nominates a lead and alternate member to represent the board on those external organisations for the 2019-2022 triennium.

4. In addition, there are a small number of appointments which, due to legislation or the terms in a deed are the responsibility of the Governing Body, but because the relationship between the council and the organisation is local, the Governing Body has delegated its responsibility to nominate an elected member to the relevant local board.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) appoint the following board members to the external community groups and organisations listed below for the 2019-2022 triennium:

External organisation	Lead	Alternate
Auckland Airport Noise Committee Consultative Group
Ardmore Airport Noise Committee
Clevedon Quarry Community Liaison Group
Forestry Liaison Group
Hunua Quarry Ecological Trust
Pukekohe Business Association
Waiuku Business and Development Association
New Zealand Steel Environment Committee
Waiuku Waterfront and Reserve Management Committee
Waiomanu Pa Kainga Reserve Co-management Committee
Whitford Landfill Committee
Whitford Quarry Community Committee
Rural Advisory Panel
Manukau Harbour Forum

Horopaki

Context

5. A number of external organisations provide for the formal participation of Auckland Council elected members in their affairs. Elected member appointees will have a variety of duties and liabilities depending on the individual organisation.

6. At the commencement of each triennium, the Governing Body and local boards make appointments to external organisations.

7. As local board representatives, the nominated members represent the board, and do not attend in a personal capacity. Nominated local board members will provide updates at local board meetings to regularly inform all local board members of discussions and decisions made of their activities, unless good reasons exist for confidentiality. These updates are in the form of business meeting reports which maintain public transparency.

8. The reasons for elected member participation in external organisations can be described in a number of ways:

· a trust deed, that requires Auckland Council to make an appointment to an organisation

· an organisation of interest to the local board is inviting elected member representation at its meetings

· associations entered into by the council which provide for elected member representation

· organisation governance, or project or programme oversight, such as regional or local parks management groups

· a statutory or regulatory provision (for example a regulation providing for a community liaison committee) or

· a resource consent requiring the formation of a committee or hearing panel.

9. In making decisions about these appointments it is suggested that local boards are mindful of:

· the elected member’s availability

· any conflict of interests, including whether the local board provides funding to the entity

· relevance

· historical relationship with the organisation and Auckland Council.

10. Members are delegated in their capacity as elected local board members. Should they no longer be a local board member, their nominations would be automatically repealed.

11. Local board members may be part of any organisation in their private capacity and personal interests. They are encouraged to disclose memberships of external organisations in the conflict of interest register.

Tātaritanga me ngā tohutohu

Analysis and advice

Relevant external organisations

12. The details of the organisations relevant to the local board are detailed below.

13. It is recommended that the board are represented by one appointed member and one alternate member for each organisation.

Airport Noise Community Consultative Group (ANCG)

14. Under Designation 1100 of the Auckland Unitary Plan Operative in part, the Auckland International Airport Limited is required to maintain the Aircraft Noise Community Consultative Group. The purpose of the group is to consider, and where appropriate, make recommendations to Auckland International Airport Limited on aircraft noise and concerns that arise from the operations and activities at the airport.

15. Membership of the group comprise an Auckland Council Governing Body representative, 12 local board representatives, and representatives from industry, Mana Whenua, the community, Airways, Board of Airline Representatives of New Zealand and Auckland International Airport Limited.

16. One local board member is selected from each of the following local boards: Mangere-Otāhuhu, Ōtara-Papatoetoe, Manurewa, Howick, Franklin, Maungakiekie-Tamaki, Albert-Eden, Puketāpapa, Whau, Orākei, Wāitkere Ranges, and Papakura.

17. The previous local board representatives were Malcolm Bell with Amanda Hopkins alternate.

18. The meetings are held every three months. The next meeting occurs on 9 December 2019, 1-3pm, Pavilion Room 111, Sudima Hotel, 18 Airport Drive, Auckland Airport.

Ardmore Airport Noise Committee

19. The Ardmore Airport Noise Management Plan requires a representative from Franklin and Papakura Local Boards to participate in the decision-making process.

20. The committee meet twice a year.

21. The previous local board representatives were Amanda Hopkins with Angela Fulljames as the alternate.

Forestry Liaison Group

22. The Regional Development and Operations Committee resolved in 2011 that the Franklin Local Board appoints a board member and an alternate to the group.

23. The purpose of the group is to discuss issues of compliance, sediment control and best practice, consenting and planning processes.

24. The group is administered by council and meet two to three times per year.

25. The previous local board representatives were Alan Cole with Andrew Baker as the alternate.

Hunua Quarry Ecological Trust

26. Membership of the Hunua Quarry Ecological Trust was delegated to the Franklin Local Board by the governing body on 1 November 2016.

27. The purpose of the trust is to contribute to, or undertake, charitable activities set out in the Trust Deed: environmental and community initiatives; replanting and revegetation initiatives; riparian enhancement and environmental education initiatives.

28. The board are yet to be invited to a meeting.

29. The previous local board representatives were Malcolm Bell with Angela Fulljames as the alternate.

Pukekohe and Waiuku Business Associations

30. Business Improvement District (BID) Partnership Programmes are local economic development initiatives run by a business association in partnership with the council, supported by a designated targeted rate.

31. The local board has a day-to-day relationship with the business associations as a joint partner in the BID Partnership Programme. The local board will work with the business associations to align the direction for the BID programme and local priorities expressed in the Local Board Plan. The local board will receive regular reporting on the BID Partnership Programme and review progress against objectives.

32. The business associations may invite the appointed member onto the BID governance board or executive committee. The discretion on whether this member has voting rights will lie with the business associations under the rules of their constitution.

33. The Pukekohe Business Association meet on the third Tuesday of each month, and the Waiuku Business Association meet on second Wednesday of each month.

28 The previous local board representatives were Alan Cole with Niko Kloeten as alternate for the Pukekohe Business Association, and Brendon Crompton with Niko Kloeten as alternate for the Waiuku Business Association.

New Zealand Steel Environment Committee

30. The purpose of the committee is to consider various results and reporting required under the company’s resource consents.

31. Meetings were set up over 30 years ago as a way to involve various community groups in understanding what is occurring with the business operations and the environmental responsibilities of the company.

32. There are also representatives from local iwi (Ngāti te Ata, Ngāti Tamaoho), Auckland District Health Board and Federated Farmers.

33. The committee meets three times a year, in March, July and November.

34. The previous local board representatives were Sharlene Druyven with Alan Cole as the alternate.

Waiomanu Pa Kainga Reserve Co-management Committee

35. In 2010, an agreement was signed which placed the reserve (a 5.53 hectare site located behind Waiomanu Bay on the Maraetai Coast Road, just outside Maraetai settlement) under co-management with Ngai Tai ki Tamaki Tribal Trust and the legacy Manukau City Council.

36. As a legacy document, the co-management agreement passed to Auckland Council for implementation through the Franklin Local Board.

37. The board are yet to be invited to a meeting.

38. The previous local board representatives were Malcolm Bell with Amanda Hopkins as the alternate.

Waiuku Waterfront and Reserve Management Committee

39. This committee was set up under the Waiuku Reserve Management Plan as an advisory committee to ensure reserves in Waiuku are developed according to the wishes of the community.

40. Its constitution states that the committee shall include a member of the Franklin Local Board. The committee meet on the second Monday of each month.

41. It focuses on future development and maintenance planning of the following five reserves on an advisory basis: Centennial Park, Tamakae Reserve, Lady Jane Franklin Botanic Reserve, Kevan Lawrence Park and Tiware Stream Reserve.

42. The previous local board representatives were Brendon Crompton with Sharlene Druyven as the alternate.

Whitford Landfill Committee

43. This committee was formed as a condition of resource consent.

44. Membership of the Whitford Landfill Committee was delegated to the Franklin Local Board by the governing body on 1 November 2016.

45. The committee four times a year. The dates will be confirmed at next meeting on 5^th December 2019.

46. The previous local board representatives were Amanda Hopkins with Malcolm Bell as the alternate.

Whitford Quarry Community Committee

47. This committee was formed as a condition of resource consent as a medium through which the Whitford community can be kept informed of activities and operations at Whitford Quarry, and the quarry operator informed of the quarry's effects on the community.

48. Membership of the Whitford Quarry Community Committee was delegated to the Franklin Local Board by the governing body on 1 November 2016.

49. The previous local board representatives were Amanda Hopkins with Malcolm Bell as the alternate.

Rural Advisory Panel

50. A panel of interest to the Franklin Local Board is the Rural Advisory Panel. The panel was established in 2010 and the terms of reference allow for a representative from three local boards, including Franklin Local Board.

51. The panel provides advice to council on council policies, plans and strategies relevant to rural issues, regional and strategic matters relevant to rural issues, and any matter of particular interest or concern to rural communities.

52. The panel meets every two months.

53. The previous local board representatives were Alan Cole with Andrew Baker alternate.

Manukau Harbour Forum

54. The Manukau Harbour Forum was established to champion the sustainable management of the Manukau Harbour and adjacent communities

55. The following nine local boards share a boundary with the harbour and make up the Manukau Harbour Forum: Franklin, Papakura, Manurewa, Otara-Papatoetoe, Mangere-Otahuhu, Maungakiekie-Tamaki, Puketapapa, Whau, and Waitakere Ranges.

56. The Terms of Reference allows for each of the member local boards to appoint one member plus an alternate to represent their local board on the forum. The forum meets on a monthly rotation alternating between a workshop and a business meeting.

57. The previous local board representative was Alan Cole.

Tauākī whakaaweawe āhuarangi

Climate impact statement

58. These decisions are procedural in nature and any climate impacts will be negligible. The decision is unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decisions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

59. This report enables Auckland Council to meet its requirements or duties to have representation on external community organisations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

60. This report seeks the local board’s decision on representatives to external community organisations relevant to the local board area.

Tauākī whakaaweawe Māori

Māori impact statement

61. This report has no specific impact on Maori. It covers appointments of local board members to external organisations and community networks to represent the view of local communities, including Maori communities.

Ngā ritenga ā-pūtea

Financial implications

62. There are no financial implications as a result of this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

63. Local board members may be part of any organisation in their private capacity and personal interests. They are encouraged to disclose memberships of external organisations in the conflict of interest register.

Ngā koringa ā-muri

Next steps

64. Local Board Services staff will inform each external organisation of the name of the local board appointment. They will also inform the local board representative of the meeting time, date and location.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Denise Gunn - Democracy Advisor - Franklin

Authorisers

Louise Mason – General Manager, Local Board Services

Carol McKenzie-Rex - Relationship Manager for Franklin and Howick Local Boards

Franklin Local Board

26 November 2019

Process for appointment of Local Government New Zealand National Council representative

File No.: CP2019/19028

Te take mō te pūrongo

Purpose of the report

1. To approve the process for making the local board representative appointment to the Local Government New Zealand (LGNZ) National Council and inform elected members of changes to the LGNZ rules.

Whakarāpopototanga matua

Executive summary

2. Local Government New Zealand (LGNZ) amended its rules at its Annual General Meeting on 7 July 2019 and these were confirmed at a meeting of the LGNZ National Council in September. There are some key changes affecting Auckland.

3. There are now three dedicated seats on the LGNZ National Council for Auckland Council representatives. These will be filled by the Mayor of Auckland (or his alternate) and representatives to be appointed by local boards and the Governing Body. The LGNZ rules require these appointments to be made within eight weeks of the triennial local government elections.

4. This report outlines a process to appoint the local boards representative. Nominations will be open to all local board elected members and this can be done in mid-end November. Local boards are being asked to delegate authority to select the representative by nominating one of its members, preferably the chairperson, to be part of a local board selection panel. This process will enable the representative to be appointed as quickly as possible.

5. The LGNZ rules now excludes Auckland from LGNZ Zone 1. Although not officially a member of an LGNZ zone group, the expectation is that Auckland Council schedules regular meetings with the president and chief executive (or their representatives) of LGNZ and organise itself as if it were a zone group. These meetings could be co-chaired by the councillor and local board member who are appointed to the LGNZ National Council.

6. Other arrangements such as the sector-based groups remain unchanged. Auckland Council is eligible to be a member of the Metropolitan and Regional Groups and the Governing Body will be asked to select representatives to these groups.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) note the amended Local Government New Zealand (LGNZ) rules.

b) endorse Option A (selection panel made up of representatives from each local board) as the process for appointing the local board representative to the LGNZ National Council.

c) delegate to the chairperson to be part of the selection panel to appoint the local board representative to the LGNZ National Council.

d) agree in principle to two annual meetings of Auckland Council and LGNZ (or their representatives) with the arrangements to be decided by the three Auckland Council representatives to the LGNZ National Council and staff.

e) endorse the proposal that the meetings of the Auckland Council/LGNZ meetings be co-chaired by the governing body and local board representatives appointed to the LGNZ National Council.

Horopaki

Context

Local Government New Zealand (LGNZ)

7. LGNZ is an incorporated society (New Zealand Local Government Association Inc) which represents the national interests of councils around New Zealand and leads best practice in the local government sector.

8. The objectives of LGNZ include promoting and advocating matters affecting the national interests of local government. LGNZ holds regular dialogue with government, parliamentarians and government agencies and provides thought leadership and research on matters of interest to local authorities.

9. LGNZ is governed by a national council made up of members elected to represent geographic zones, representatives of various sector groups, Chair of Te Maruata (LGNZ’s national collective of Māori in local government governance roles), the President and three seats reserved for representatives of Auckland Council.

10. The establishment of dedicated Auckland seats were made as part of amendments to the LGNZ Rules agreed at its AGM in July 2019 (available online). The amended rules stipulate that the composition of the National Council will include the Mayor of Auckland (or an alternate) and two further persons: one to represent the Governing Body and one to represent local boards. The appointments are for three years.

11. LGNZ members are organized in zones and sectors generally. These zones and sectors make appointments to the National Council, provide advice on issues affecting their geographical or sector areas and provide information to their members.

12. Auckland Council is no longer a member of any zone group. Due to its size and governance structure, it is expected that the council will organise itself as if it were a zone.

13. The amendments did not change arrangements for sector groups. Auckland Council remains eligible to be a member of the Metro Sector Group and the Regional Sector Groups. The Governing Body usually appoints Auckland Council’s representatives to these groups and will be asked to do so again.

14. Auckland Council’s benefits from its interactions with LGNZ include keeping abreast of national issues affecting local government, advocating for and influencing local government issues on the national agenda and providing a forum where elected representatives connect and network with their peers from across the country.

Tātaritanga me ngā tohutohu

Analysis and advice

Appointment of local board representative to LGNZ National Council

15. The appointment of a local board representative will need to be decided by local boards. This is outlined in LGNZ Rule E1A “(b) one person appointed by Auckland Council local boards, from elected members of the local boards”.

16. The restricted timeframes (eight weeks from start of the term) requires an agile selection process. Staff considered several options and recommend Option A as detailed in the following table:

Process for selection of local board representative to the LGNZ National Council

Option

Process

Details of process

Selection panel made up of representatives from each local board

· Each local board delegates authority to one of their members to be part of a selection panel.

· The selection panel can be called to meet once all candidates are confirmed and they will agree the voting system to be used.

· One vote per local board is considered a fair way to select a single representative for all 21 local boards.

· Members can utilise an existing meeting to get the selection panel together (such as the Chair’s Forum).

· Process can start in mid-November with a two-week nomination period.

Reports to local boards seeking decision/preference (may require urgent decisions)

· This would involve seeking a vote/preference from each local board through a formal report and resolution.

· The report can only be produced once nominations have closed and the candidates list is available – this will delay the report to early December.

· Where there is a tie between candidates based on local board votes, staff will need to be delegated authority to resolve the candidate by lot or go back to local boards for a decision.

· This process is unlikely to produce an agreed appointment in a timely fashion.

17. Staff also considered the option of a popular vote of all local board members. This would involve setting up an online voting system, where each local board member would have one vote. However, this option may not comply with the LGNZ Rules which anticipates a selection by local boards rather than by individual members.

18. The recommended Option A will enable a fair process by giving each local board a vote and an opportunity for their representatives to properly consider each nominee. This selection can take place at the planned meeting of the Chairs’ Forum on 9 December 2019 to avoid arranging an additional meeting.

Nominations for the local board representative

19. The LGNZ anticipates that all local board elected members are eligible to be a candidate for the LGNZ National Council. The nominations process will therefore need to allow self-nominations.

20. To facilitate this process in the timeframes required, staff will call for nominations on Friday 15 November and will allow a two-week period closing on 29 November 2019.

Auckland Council / LGNZ meetings

21. The role of a zone includes receiving reports from LGNZ about matters of national interest to local authorities and communicating to LGNZ the issues and concerns. The key item of interest at Zone meetings is the national update from LGNZ. The president and chief executive of LGNZ (or their representatives) attend to present the update.

22. Auckland Council could continue to meet with the president and chief executive (or their representatives) of LGNZ on a regular basis. Although not expressly set out in the changes to the LGNZ Rules, there is an understanding that Auckland Council will continue with these meetings in order to ensure an ongoing regional dialogue and continue to identify and advise LGNZ on issues and concerns affecting the Auckland region.

23. Staff recommend these meetings are co-chaired by the councillor and local board member appointed to the LGNZ national council. A co-chair approach recognises the shared governance role of local boards. Following discussions with LGNZ, staff also recommend that the meetings be open to all elected members.

24. The proposed meeting dates for the Auckland Council/LGNZ meetings are 13 March 2020 and 11 September 2020.

Tauākī whakaaweawe āhuarangi

Climate impact statement

25. These decisions are procedural in nature and any climate impacts will be negligible. Staff will look to schedule meetings of the Auckland/LGNZ on days where there are other city-based activities and meetings for elected members in order to minimise travel requirements. Staff will also explore the use of skype and livestreaming so elected members may choose to avoid travel.

26. Regarding engagement with the LGNZ, Auckland Council has declared a climate emergency, along with other councils around the country, so there will be an opportunity for partnership and joint leadership on this issue.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

27. Secretariat support for the Auckland Council/LGNZ meetings will be provided by the Governance Division.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28. The changes to the LGNZ Rules and the designated seat on the LGNZ National Council acknowledges the role of local boards and gives it greater recognition in LGNZ.

29. Local board chairs were briefed on anticipated changes at the May 2019 Chairs’ Forum.

30. The amended rules were confirmed at a meeting of the LGNZ National Council in September. Due to the elections and end of term timeframes, staff were unable to seek the views of local boards on the process for appointing a representative.

Tauākī whakaaweawe Māori

Māori impact statement

31. These decisions are procedural in nature and do not impact on Māori.

32. At the LGNZ level, the LGNZ has provided for representation on the National Council by the Chair of Te Maruata.

33. Te Maruata is LGNZ National Council sub-committee which has the role of promoting increased representation of Māori as elected members of local government, and of enhancing Māori participation in local government processes. They provide support for councils in building relationships with iwi, hapu and Māori groups and provides Māori input on development of future policies or legislation relating to local government.

34. Appointments to Te Maruata are not made by councils. In the previous term Councillor Alf Filipaina was invited to be a member of the sub-committee.

Ngā ritenga ā-pūtea

Financial implications

35. Membership of LGNZ incurs a cost to ratepayers. Auckland Council’s annual subscription to LGNZ in 2019/2020 is $340,148 excluding GST.

36. The establishment of Auckland Council/LGNZ meetings will incur expense currently unbudgeted for. Staff from the Governance Division will support the first meeting using existing resources.

37. As the Auckland Council/LGNZ meetings are expected to bring together all elected members from across the region including the islands, this will impact on governance administration budgets over time.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38. The LGNZ Rules require persons appointed to the LGNZ National Council to assume office within eight weeks of the triennial local government elections. This creates some difficulties in designing a process for all 21 local boards to agree their single representative. The recommended option (Option A) proposed in this report will enable the process to be completed as quickly as possible, on the first working day after the eight week period. The LGNZ secretariat has indicated this would be acceptable.

39. If all local boards do not endorse the same process (Option A), this would affect how quickly the appointment is able to be made.

Ngā koringa ā-muri

Next steps

40. The Governing Body will be making their appointment in November 2019 including appointment of Auckland Council representatives to the sector groups.

41. Appointments of Auckland Council seats to the LGNZ National Council will be communicated to the LGNZ by 6 December 2019.

42. Staff will work with the appointed representatives of Auckland Council to make arrangements for the first Auckland Council/LGNZ meetings.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Shirley Coutts - Principal Advisor - Governance Strategy

Authorisers

Louise Mason – General Manager, Local Board Services

Carol McKenzie-Rex - Relationship Manager for Franklin and Howick Local Boards

Franklin Local Board

26 November 2019

Urgent decision-making process

File No.: CP2019/19029

Te take mō te pūrongo

Purpose of the report

1. To seek the Franklin Local Board’s agreement to use the urgent decision-making process when appropriate.

Whakarāpopototanga matua

Executive summary

2. The urgent decision-making process enables the local board to make decisions to manage unforeseen and urgent circumstances when it is not practical to call the full board together and meet the requirements of a quorum. By agreeing to this process, the local board delegates decision-making authority to the chair and deputy chair, or any person acting in these roles.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) adopt the urgent decision-making process for matters that require a decision where it is not practical to call the full board together and meet the requirements of a quorum.

b) delegate authority to the chair and deputy chair, or any person acting in these roles, to make urgent decisions on behalf of the local board.

c) agree that the relationship manager, chair and deputy chair (or any person/s acting in these roles) will authorise the urgent decision-making process by signing off an authorisation memo.

d) note that all urgent decisions will be reported to the next ordinary meeting of the local board.

Horopaki

Context

3. The urgent decision-making process enables the chair and deputy chair, or any person acting in these roles, to make decisions to manage unforeseen and urgent circumstances when it is not practical to call the full board together and meet the requirements of a quorum. Examples include during the Christmas and New Year period or for providing input to the council’s central government submission process in tight timeframes.

4. By agreeing to this process, the board delegates decision-making authority to the chair and deputy chair, or any person acting in these roles during that period.

5. The Local Government Act 2002 provides for local boards to delegate to committees, members of the local board or Auckland Council staff any of its responsibilities and powers, with some specific exceptions (clause 32, Schedule 7). This legislation enables the urgent decision-making process.

Tātaritanga me ngā tohutohu

Analysis and advice

6. The urgent decision-making process provides an alternative decision-making mechanism to an extraordinary meeting. An extraordinary meeting is called when an urgent decision is required on matters that cannot wait until the next scheduled business meeting of the local board.

7. Urgent decisions are different from emergency decisions, which are only made if there is a risk to public health and safety.

8. All requests for an urgent decision will be supported by a memo stating the nature of the issue, reason for urgency and the decisions or resolutions sought.

9. The local board relationship manager will use the information in this memo to determine whether or not to authorise the urgent decision-making process.

10. A number of factors will be considered by the relationship manager before approval to use the urgent decision-making process is given, such as:

· the timing of the next scheduled meeting

· confirmation that the local board has the delegation to make the decision

· consideration of the rationale for the urgency

· the significance of the decision and whether the urgent decision-making process is appropriate.

11. Once the relationship manager authorises the use of the urgent decision-making process, the chair and deputy chair (or any person/s acting in these roles) also need to approve the use of the urgent decision-making process by signing the same memo.

12. Once the authorisation memo has been approved, the chair and deputy chair will refer to the substantive report for advice and staff recommendations to inform their decision. This report will meet Auckland Council quality advice standards and adhere to the report authorisation processes.

13. Any decision made using the urgent decision-making process will be reported as an information item to the next ordinary meeting of the local board and the signed approval memo will be attached.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14. This decision is procedural in nature and any climate impacts will be negligible. The decision is unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decision.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. The urgent decision-making process proposed in this report enables the council group to progress urgent decisions efficiently, when it is not practical to call the full local board together.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16. This report outlines the local board urgent decision-making process, and seeks the local board’s agreement to adopt this process.

Tauākī whakaaweawe Māori

Māori impact statement

17. A decision of this procedural nature is not considered to have specific implications for Māori, and the arrangements proposed in this report do not affect the Māori community differently to the rest of the community.

Ngā ritenga ā-pūtea

Financial implications

18. There are no financial implications arising from the procedural decision sought by this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

19. To mitigate any risk that the urgent decision-making process could be used inappropriately, the relationship manager will assess a number of factors including timing of the next scheduled meeting, the reason for urgency, and significance of the decision. If a matter is of major significance, an extraordinary meeting can be called instead.

Ngā koringa ā-muri

Next steps

20. If the local board adopts the use of the urgent decision-making process, the local board relationship manager and delegated members will execute the urgent decision-making process outlined in this report if the need arises.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Anna Bray - Policy and Planning Manager - Local Boards

Authorisers

Louise Mason – General Manager, Local Board Services

Carol McKenzie-Rex - Relationship Manager for Franklin and Howick Local Boards

Franklin Local Board

26 November 2019

Road Name Approval: 23 New Roads at the Auranga
Development in Drury (Stage 2, 3 & 6)

File No.: CP2019/19081

Te take mō te pūrongo

Purpose of the report

1. To seek approval to name 23 new public roads in the Auranga Development in Drury (Stage 2, 3 & 6). Approval is also sought to use existing names for roads that have been extended from previously approved subdivisions.

Whakarāpopototanga matua

Executive summary

2. Auckland Council has Road Naming Guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3. On behalf of the developer and applicant, Karaka and Drury Consultant Limited (KDCL), agent McKenzie & Co Consultants Limited, has proposed the following names presented in the tables below for consideration by the local board, for 23 new public roads within the Auranga Development in Drury (Stage 2,3 & 6).

4. Any of the 62 proposed road name options presented below would be acceptable for the local board to approve for use in this location, having been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. All technical standards are met and the names are not duplicated anywhere else in the region. Mana Whenua were also consulted. Therefore it is up to the local board to decide upon the thematic suitability of the names within the local context.

5. Auranga Stage 2 Proposed Road Names:

- 11 new public roads

Table 1: Auranga Development (Stage 2) Preferred Road Names
Road Reference	Applicant Preferred Name	Road Type
Road 1	Auranga	Drive
Road 3	Tributary	Parade
Road 70	Rorotu	Avenue

Pool of Alternative Names for Auranga Development (Stage 2)
These alternative names can be used for any of the roads listed above for Stage 2. Note: the road types in the table above are to remain as they are for each road. The road types have been specifically chosen for their respective roads, suiting the roads specific form and layout.	Ngoi	Babble
	Tariao	Tūturu
	Whanake	Agora
	Bufen	Mazi
	Heping	Mangeao
	Milepost	Whakatere
	Yearberry	Delicata
	Nuhaka	Chatenay
	Doyene

6. Auranga Stage 3 Proposed Road Names:

- 5 new public roads

Table 2: Auranga Development (Stage 3) Preferred Road Names
Road Reference	Applicant Preferred Name	Road Type
Road 51	Faithful	Drive
Road 52	Peara	Lane
Road 53	Better	Way
Road 54	Kaea	Lane
Road 55	Kapetā	Lane

Pool of Alternative Names for Auranga Development (Stage 3)
These alternative names can be used for any of the roads listed above for Stage 3 Note: the road types in the table above are to remain as they are for each road. The road types have been specifically chosen for their respective roads, suiting the roads specific form and layout	Pea	Taataka
	Puheke	Tuffs
	Future	Purposeful
	Turikakao	Hūrē
	Pūpū	Mingimingi

7. Auranga Stage 6 Proposed Road Names:

- 3 existing public road extensions, with the existing name proposed to be retained.

- 7 new public roads

Table 3: Auranga Development (Stage 6) Proposed Road Names
Road Reference	Preferred Name	Road Type
Road 4 (Extension) Proposed to extend existing name	Kahui	Parade
Road 6 (Extension) Proposed to extend existing name	Ata	Drive
Road 15 (Extension) Proposed to extend existing name	Huringa	Road

Table 4: Auranga Development (Stage 6) Preferred Road Names
Road Reference	Preferred Name	Road Type
Road 7	Kowharu	Road
Road 9	Accord	Place
Road 10	Kauitara	Lane
Road 12	Hupana	Road
Road 13	Huataki	Parade
Road 20	Ngākau	Road
Road 21	Woven	Place

Pool of Alternative Names for Auranga Development (Stage 6)
These alternative names can be used for any of the roads listed above for Stage 6 Note: the road types in the table above are to remain as they are for each road. The road types have been specifically chosen for their respective roads, suiting the roads specific form and layout.	Moiweka	Fengfu
	Ka Mauri	Pohatu
	Hari	Whetiko
	Stonecutters	Hoopua
	Gypsophila	Au
	Hemu	Ranga

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) approve 11 names for the following new roads within Stage 2 of the Auranga development in Drury, in accordance with section 319(1)(j) of the Local Government Act 1974:

i) Road 1: (local board to insert chosen name and road type)

ii) Road 3: (local board to insert chosen name and road type)

iii) Road 70: (local board to insert chosen name and road type)

iv) Road 71 (local board to insert chosen name and road type)

v) Road 72 (local board to insert chosen name and road type)

vi) Road 73 (local board to insert chosen name and road type)

vii) Road 74 (local board to insert chosen name and road type)

viii) Road 75 (local board to insert chosen name and road type)

ix) Road 76 (local board to insert chosen name and road type)

x) Road 78 (local board to insert chosen name and road type)

xi) Road 79 (local board to insert chosen name and road type)

b) approve 5 names for the following new roads within Stage 3 of the Auranga development in Drury, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60078841 & SUB60225877):

i) Road 51 (local board to insert chosen name and road type)

ii) Road 52 (local board to insert chosen name and road type)

iii) Road 53 (local board to insert chosen name and road type)

iv) Road 54 (local board to insert chosen name and road type)

v) Road 55 (local board to insert chosen name and road type)

c) approve 7 names for the following new roads within Stage 6 of the Auranga development in Drury, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60310376 & SUB60310378):

i) Road 7 (local board to insert chosen name and road type)

ii) Road 9 (local board to insert chosen name and road type)

iii) Road 10 (local board to insert chosen name and road type)

iv) Road 12 (local board to insert chosen name and road type)

v) Road 13 (local board to insert chosen name and road type)

vi) Road 20 (local board to insert chosen name and road type)

vii) Road 21 (local board to insert chosen name and road type)

d) approve the retention of the existing road name ‘Kahui Parade’ for Road 4 to be extended within the Auranga Development (Stage 6), pursuant to section 319(1)(j) of the Local Government Act 1974.

e) approve the retention of the existing road name ‘Ata Drive’ for Road 6 to be extended within the Auranga Development (Stage 6), pursuant to section 319(1)(j) of the Local Government Act 1974.

f) approve the retention of the existing road name ‘Huringa Road’ for Road 15 to be extended within the Auranga Development (Stage 6), pursuant to section 319(1)(j) of the Local Government Act 1974.

Horopaki

Context

8. Site and location plans of the development can be found in Attachments A and B respectively.

9. Auranga Stage 2 is to be developed in five stages (2A, 2B, 2C, 2D, and 2E), and will create 10 public roads; being Roads 1, 3, 70 – 76, 78, and 79).

· Stage 2A – Approved under resource consent BUN60077737 & SUB60228944

· Stage 2B - Approved under resource consent BUN60303595 & SUB60303688

· Stage 2C - Approved under resource consent BUN60303691 & SUB60303694

· Stage 2D - Approved under resource consent BUN60313511 & SUB60313516

· Stage 2E - Approved under resource consent BUN60336099 & SUB60336181

· Road 3 is a main collector road which will culminate in a cul-de-sac head due to the restrictions of access onto Burberry Road. Road 76 will be formed only to connect Burberry Road to Road 3 to address this restriction.

10. Auranga Stage 3 - Resource consent BUN60078841 & SUB60225877 was issued 17 November 2017 to create 10 vacant lots and five public roads (Roads 51 - 55).

11. Auranga Stage 6 - Resource consent BUN60310376 & SUB60310378 was issued 17 November 2017 to create 164 residential lots (including superlots). Stage 6 will be undertaken in four stages. Roads to be named as part of this report are Roads 7, 9, 10, 12, 13, 20, and 21.

The extension of existing roads and names:

· The road name ‘Kahui Parade’ was approved for Road 4 by the Franklin Local Board in December 2018 as part of the road naming application for Auranga Stages 1A and 5. Kahui Parade diverts from and re-enters Bremner Road, extending through Stages 1A, 4B, 5, 6A & 6B.

· The road name ‘Ata Parade’ was approved for Road 6 by the Franklin Local Board in December 2018 as part of the road naming application for Auranga Stages 1A and 5. Ata Parade creates a link between Bremner Road and Kahui Parade.

· The road name ‘Huringa Drive’ was approved for Road 15 by the Franklin Local Board in December 2018 as part of the road naming application for Auranga Stages 1A and 5. Huringa Drive creates a link between Kahui Parade and Ata Parade.

Tātaritanga me ngā tohutohu

Analysis and advice

12. The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

13. Auckland Council’s road naming criteria typically require that road names reflect one of the following local themes, with the use of Māori names being actively encouraged:

· a historical or ancestral linkage to an area

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

14. Themes: The applicant has proposed names that reference:

· the local geology that surrounds Auranga;

· the local market gardens;

· the military history of the local area, as well as as

· names that reflect the values of Auranga (see definition below) and how residents would feel living in its community.

17. Themes: The applicant has also chosen to submit some iwi suggested names that were previously proposed for Stages 1A and 5 but were not approved by the Franklin Local Board. Iwi have reviewed the full list of the applicant proposed names and no objections were received.

15. The Applicant’s preferred names and meanings for Stage 2 are set out in the table below:

Table 5: Auranga Development (Stage 2) Preferred Names and Meaning
Road 1	1 Auranga Drive	Māori word meaning: a tide of energy that sets progress in motion. The applicant proposes the name ‘Auranga’ as it came from discussions with iwi and is significant to the location and the nearby water. Note: The applicant advises that although the development is called ‘Auranga’, it is not a registered company or business name – it is more of a symbolic name, and therefore it does not go against the road naming guidelines which state that a road name must not be commercially based.
Road 3	Tributary Parade	Reference to the local waterway
Road 70	Rorotu Avenue	Māori word meaning: (verb) to be favourable.
Road 71	Karihi Road	Māori word meaning: Grandson of Tangaroa (God of the sea) and Father of all sea birds that fly in flocks (e.g. the Kuaka bird). Previously suggested by iwi (from Auranga Stages 1A & 5 submission)
Road 72	Cronshaw Road	To pay homage to the Drury Hotel that burnt down in 1868.
Road 73	Enchantment Lane	A type of Heirloom tomato. Homage to market gardens of the area
Road 74	Rarangi Mai Lane	Reference to ‘the gathering’ of Kuaka. Suggested by iwi from Auranga Stages 1A and 5
Road 75	Noia Way	A Te Maketu Chief, Noia, established the pā at Te Maketu.
Road 76	Yellow Pear Lane	A type of Heirloom tomato. Homage to market gardens of the area
Road 78	Rāpoi Lane	Māori word meaning: (verb) To hang together in a cluster, assemble, and gather together.
Road 79	Wild Flower Way	Symbolic of the flowers grown in the historic Greenhouses that were removed to create Auranga.

16. The Applicant has also provided a pool of names that can be use as alternatives for Auranga Development (Stage 2):

Table 6: Auranga Development (Stage 2) Pool of Alternative Names
Pool of alternatives	Meaning (as described by applicant)
Ngoi	Māori word meaning: (noun) strength, energy.
Tariao	- Māori word meaning: star in the Milky Way - sometimes called the Morning Star. - Leader of the Pai Mārire faith and also the name of a religious movement in Waikato. Between 1875 and 1876 the Kingitanga modified its religious expression when it adopted the Tariao faith. This combined Pai Mārire prayers with new forms of ritual. The Tariao were ministers of the new faith. Tawhiao, the second Māori king, was the head Tariao. Previously suggested by iwi (from Auranga Stages 1A & 5 submission)
Whanake	Māori word meaning: (verb) to move onwards, move upwards.
Bufen	Chinese word meaning: part of (e.g. part of the Auranga development)
Heping	Chinese word meaning: peace
Milepost	In reference to the Military history of the local area
Nuhaka	Heirloom Nectarine. Homage to market gardens of the area
Babble	Reference to proximity to water's edge
Tūturu	Māori word meaning: to be fixed, permanent, real, true, actual, authentic, and original.
Agora	Greek word meaning: gathering place or assembly. Used in reference of the local garden markets
Mazi	Greek word meaning: together
Mangeao	A many-branched, small endemic tree with leathery, shiny leaves 5-12 cm long and up to 5 cm wide. The insignificant flowers are scented, with male and female flowers on separate trees. The female trees bear black drupes in autumn.
Whakatere	Māori word meaning: (verb) To steer, navigate (a canoe), buoy up, float, accelerate, speed up, hasten, quicken
Delicata	Type of squash grown locally
Chatenay	Type of carrots grown locally
Doyene	Heirloom pear Homage to market gardens of the area

17. The Applicant’s preferred names and meanings for Stage 3 are set out in the table below:

Table 6: Auranga Development (Stage 3) Preferred Names and Meaning
Road number	Proposed Name	Meaning
Road 51	Faithful Drive	In recognition of early settlers and the establishment of the Christian faith, and the first Church (Catholic) of the region.
Road 52	Peara Lane	Māori word meaning: pearly, pearl. Signifying the precious land
Road 53	Better Way	The applicant describes this name as always improving the way they do things.
Road 54	Kaea Lane	Māori word meaning: (verb) to lead (a haka).
Road 55	Kapetā Lane	(noun) school shark, Galeorhinus galeus: A pale brownish-grey shark similar to a bigger version of a dogfish, having a double tail and pointed nose. Teeth small, pointed and sharp. Found in coastal and ocean waters from shallow depths to 1100 m. Previously suggested by iwi (from Auranga Stages 1A & 5 submission)

18. The Applicant has also provided a pool of names that can be use as alternatives for Auranga Development (Stage 3):

Table 7: Auranga Development (Stage 3) Pool of Alternative Names
Pool of alternatives	Meaning (as described by applicant)
Pea	Māori word meaning: (noun) pear.
Pūheke	Māori word meaning: (verb) to flow.
Future	Refers to the Innovation Precinct which is designed to facilitate future technology
Turikakao	Māori word meaning: Spinifex - it is a genus of perennial coastal plants in the grass family. Previously suggested by iwi (from Auranga Stages 1A & 5 submission)
Pūpū	Māori word meaning: shellfish Previously suggested by iwi (from Auranga Stages 1A & 5 submission)
Taataka	Māori word for: Beetle Previously suggested by iwi (part of Auranga Stages 1A and 5 submission)
Tuffs	Tuff is an igneous rock that forms from the products of an explosive volcanic eruption. Reference to local geology.
Purposeful	with purpose (an Auranga value)
Hūrē	Māori word meaning: (noun) Hooray, hurrah, cheer.
Mingimingi	A native shrub with small, narrow leaves which alternate or are in tufts, prickly to touch. Fruit is red, pink, blue or white and the bark is black.

19. The Applicant’s preferred names and meanings for Stage 6 are set out in the table below:

Table 8: Auranga Development (Stage 6) Preferred Names and Meaning
Road number	Proposed Name	Meaning
Road 7	Kowharu Road	A shellfish only found in Pahurehure Inlet.
Road 9	Accord Place	Meaning to grant or to give. As this land offers to new people a new community living together in harmony
Road 10	Kauitara Lane	Māori word meaning: Mother of Kuaka – parent of all birds that fly in flocks. Previously suggested by iwi (from Auranga Stages 1A & 5 submission)
Road 12	Hupana Road	Māori word meaning: (verb) to fly up (as a spring), fly back.
Road 13	Huataki Parade	Māori word meaning: to rise, lift begin, lead New beginnings, homes rising from the ground
Road 20	Ngākau Road	Māori word meaning: (noun) seat of affections, heart, mind, soul.
Road 21	Woven Place	Reference to the Māori word ‘Kete’, which means (noun) basket, kit.

20. The Applicant has also provided a pool of names that can be use as alternatives for Auranga Development (Stage 6):

Table 9: Auranga Development (Stage 6) Pool of Alternative Names
Pool of alternatives	Meaning (as described by applicant)
Moiweka	Rare NZ Banded Rail. Previously suggested by iwi (from Auranga Stages 1A & 5 submission)
Ka Mauri	Mussels that are rare and unique to the area, found a meter below the mud.
Hari	Māori word meaning: (verb) To be happy, delighted, and glad.
Stonecutters	Referencing local geology
Gypsophila	Orchards grown in the historic Greenhouses that were removed to create Auranga
Hemu	Chinese word meaning: togetherness
Fengfu	Chinese word meaning: bountiful
Pohatu	Māori word meaning: stone, stony, rocky. Reference to local geology.
Whetiko	Māori word meaning: (noun) mud-flat snail, mudsnail, Amphibola crenata - an air breathing mollusc which lives in a habitat that is intermediate between the land and the sea. A very common univalve mollusc on tidal mudflats. Has a wrinkled-looking shell and was eaten in large quantities. Previously suggested by iwi (from Auranga Stages 1A & 5 submission)
Hoopua	Māori word meaning: (noun) Pool of water, swimming pool, diving pool, puddle. Previously suggested by iwi (from Auranga Stages 1A & 5 submission)
Au	Maori word meaning: current of a tide, energy that flows and circulates. Relates to the energy that flows through the tidal waters that surround Auranga
Ranga	Māori word meaning: to lead, to set in motion, progress. Taking the lead, setting progress in motion. A new area is being created.

21. Assessment: The names proposed by the Applicant have been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. All technical standards are met and the names are not duplicated anywhere else in the region, therefore it is up to the local board to decide upon the thematic suitability of the names within the local context.

22. Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable and not duplicated elsewhere in the region.

23. Road type: the road types listed in the tables above have been specifically chosen for their respective roads and should not be changed, as they suit the form and layout of the specific roads (road type definitions can be found in the Auckland Council Road Naming Guildelines).

24. Iwi Consultation:

· Ngāti Tamaoho Ngāti Te Ata and Te Akitai have been involved in the wider development of the site since 2016 through the Special Housing Area and Cultural Impact Assessment processes for the masterplanning of the development and various resource consents.

· The applicant has had a number of hui with Ngāti Tamaoho, Ngāti Te Ata and Te Akitai to address cultural issues associated with the development, and hui specifically addressing road naming, resulting in a selection of proposed te reo Maori road names for use in the development.

· In addition to these earlier huis, all relevant local iwi were written to in July 2019 (via email) and invited to comment on proposed names for Auranga Stages 2,3 and 6 – including some te reo name options from the huis that were previously proposed for Stages 1A and 5 but not selected at that time. Only Ngāti Tamaoho responded in support of the proposed te reo names, and also commented that they were not opposed to any of the other non-Maori names proposed by the applicant. There were no other iwi responses, as Ngāti Tamaoho has been one of the main groups involved in the development.

Tauākī whakaaweawe āhuarangi

Climate impact statement

25. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. The decision sought for this report has no identified impacts on other parts of the council group. The views of council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

28. The review sought from the Franklin Local Board on this report is linked to the Auckland Plan Outcome “A Māori identity that is Auckland’s point of difference in the world”. The use of Māori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Ngā ritenga ā-pūtea

Financial implications

29. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

30. There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

31. Approved road names are notified to Land Information New Zealand who records them on their New Zealand wide land information database which includes street addresses issued by councils.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Plans - Auranga Development in Drury	47
b ⇩	Location Plan - Auranga Development in Drury	53

Ngā kaihaina

Signatories

Author

Elizabeth Salter - Subdivision Technical Officer

Authorisers

David Snowdon - Team Leader Subdivision

Carol McKenzie-Rex - Relationship Manager for Franklin and Howick Local Boards

Franklin Local Board

26 November 2019

New road names in the subdivision at 37 McEldownie Road, Drury South by Classic Developments Limited.

File No.: CP2019/18924

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Franklin Local Board for names of three new roads and two new private ways to be created in a subdivision known as Hunua Views at 37 McEldownie Road, Drury South by Classic Developments Limited.

Whakarāpopototanga matua

Executive summary

2. Auckland Council has road naming guidelines that set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland region.

3. The applicant, Classic Developments Limited, has submitted the following names for consideration for three new roads (Road numbers 1, 4 & 5) and two new private ways (JOAL’s 1 & 2) it is creating in the subdivision at 37 McEldownie Road, Drury South:

Table 1: Hunua Views Proposed Road Names
Road 1 - Proposed Road Names
Preferred	John Main	Drive
First Alternative	Tor	Drive
Second Alternative	Spur	Drive
Road 4 - Proposed Road Names
Preferred	Sierra	Way
First Alternative	Rubble	Street
Second Alternative	Shale	Street
Road 5 - Proposed Road Names
Preferred	Roslyn Farm	Street
First Alternative	Trellis	Street
Second Alternative	Vale	Street
Private Way - 1 Proposed Road Name
Preferred	Kohukohunui	Lane
First Alternative	Waharau	Lane
Private Way - 2 Proposed Road Name
Preferred	Waharau	Lane
First Alternative	Kohukohunui	Lane

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) approve five names (three road names and two private way names) from the abovementioned list of options created by way of subdivision at 37 McEldownie Road, Drury (council reference SUB60333643), in accordance with section 319(1)(j) of the Local Government Act 1974.

Horopaki

Context

4. The subdivision of 37 McEldownie Road, Drury South is being undertaken in three stages and will include the initial length of road formation of three public roads and two private ways (shown as JOAL’s on the road naming plan).

5. Private way one (JOAL 1) is ‘no exit’ and accessed from Road 2. Private way two (JOAL 2) is a through-way accessed at one end from Road 4. Stage two of the subdivision will extend public roads 2,4 & 5 and provide access to the other end of private way two (JOAL) 2.

6. Each road and private way will serve more than five (5) lots.

7. The roads and private ways are required to be named in accordance with the national addressing standard as they each serve more than 5 lots.

Tātaritanga me ngā tohutohu

Analysis and advice

8. Auckland Council’s road naming criteria typically require that road names reflect:

· a historical or ancestral linkage to an area;

· a particular landscape, environment or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

9. The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the local board’s approval.

10. The applicant has proposed the following names for consideration for the three new roads and two new private ways created as part of the subdivision at 37 McEldownie Road, Drury South.

Table 1: Hunua Views Proposed Road Names
Road 1	Proposed New Road Name	Meaning
Preferred	John Main Drive	John Main was the farmer who owned the land that Stage 1 of the development is on. He farmed it from the 1980’s until it was sold in 2010. He passed away in 2008. He was a local identity and was involved in many aspects of Ramarama life.
First Alternative	Tor Drive	A Tor is defined as a rocky pinnacle, a peak of a bare or rocky mountain. This refers to the tip of the Hunua Ranges where the Stevensons quarry currently operated and can be viewed along this primary road.
Second Alternative	Spur Drive	A Spur is a ridge descending from mountains into a valley. There are many spurs throughout the Hunua Ranges that are viewed from the development.
Road 4 Preference	Proposed New Road Name	Meaning
Preferred	Sierra Way	Sierra is a long jagged mountain chain. Sierra is Spanish for mountain range. The Hunua Ranges are visible from the eastern extent of this street.
First Alternative	Rubble Street	Rubble is rough fragments of stone. Such aggregate is produced at the quarry viewed in the distance.
Second Alternative	Shale Street	Shale is a soft sedimentary rock that is in keeping with the known functions of the area as a high quality mineral deposit.
Proposed Road 5	Proposed New Road Name	Meaning
Preferred	Roslyn Farm Street	The Main Family farm was named Roslyn Farm and was farmed by them from 1974 until 2008. This references the nearby Roslyn Stream and therefore helps to create the sense of identity within the first stage of the development.
First Alternative	Trellis Street	A trellis is defined as a network of interlinking streams. To the east the Harrison Stream runs and to the north west the Roslyn Stream.
Second Alternative	Vale Street	A Vale is a wide river valley.
Proposed Private Way 1 Name	Proposed New Road Name	Meaning
Preferred	Kohukohunui Lane	A sense of identity with the surrounding landscape
First Alternative	Waharau Lane	A sense of identity with the surrounding landscape
Proposed Private Way 2 Name	Proposed New Road Name	Meaning
Preferred	Waharau Lane	A sense of identity with the surrounding landscape
First Alternative	Kohukohunui Lane	A sense of identity with the surrounding landscape

11. Land Information New Zealand has confirmed that the above names are acceptable to use. However, with regard to Sierra, LINZ recommended changing the suffix from ‘street’ to differentiate it from a road with the same name in Glendowie. The suffix of ‘Street’ has been changed to ‘Way’ for that road name.

12. The proposed suffixes of ‘Drive’, ‘Way’, ‘Street’ and ‘Lane’ are deemed acceptable as it accurately describes the characteristics of the road.

13. The names proposed by the applicant are deemed to meet the road naming guidelines.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. The decision sought for this report has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori

Māori impact statement

17. The applicant has consulted with local iwi groups and a comprehensive response titled “Formal response regarding Naming of New Road at 37 McEldownie Road, Drury South, Auckland File No: BUN60333641” has been received from Ngaati Whanaunga.

18. Ngaati Whanaunga submitted the names Waharau, Hunua, Kohukohunui, Kookako, Miromiro and Komako. These names meet the road naming guidelines. No further response has been received from any other iwi groups.

19. LINZ has since advised that the road names ‘Hunua’, ‘Kookako’, ‘Komako’ and ‘Miromiro’ are already in use, thus only ‘Kohukohunui’ and ‘Waharau’ are acceptable.

20. As a result of the consultation with Ngaati Whanaunga, the applicant has changed the preferred and alternative names for the two private ways (JOAL’s 1 & 2) to Kohukohunui and Waharau.

Ngā ritenga ā-pūtea

Financial implications

21. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road name.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

22. There are no significant risks to council as road naming is a routine part of the subdivision development process with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

23. Approved road names are notified to Land Information New Zealand who records them on their New Zealand wide land information database which includes street addresses issued by councils.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A - Site locality Plan	61
b ⇩	Attachment B - Public Road Scheme Plan	63
c ⇩	Attachment C - Private Way Scheme Plan	65

Ngā kaihaina

Signatories

Author

Lesley Wood - Subdivision Advisor - South

Authorisers

David Snowdon - Team Leader Subdivision

Carol McKenzie-Rex - Relationship Manager for Franklin and Howick Local Boards

Chairperson	Andrew Baker
Deputy Chairperson	Angela Fulljames
Members	Malcolm Bell
	Alan Cole
	Sharlene Druyven
	Lance Gedge
	Amanda Kinzett
	Matthew Murphy
	Logan Soole

No.	Title	Page
a ⇩	FLB urgent decision feedback on Auckland Council's draft submission on the Ministry for the Environment's proposed priority products and priority product stewardship scheme guidelines	69
b ⇩	FLB urgent decision feedback for inclusion in Auckland Council's to the proposed National Policy Statement on Highly Productive Land	75
c ⇩	FLB urgent decision feedback for inclusion in the Auckland Council submission on the proposed Freshwater Package	81
d ⇩	FLB urgent decision on Minor Amendments to Road Naming Approvals	85
e ⇩	FLB urgent decision to provide commentary on the dedication of 46R Carlton Crescent, Maraetai as legal road	93
f ⇩	FLB urgent decison to hold a 3 December 2019 business meeting	99

Author	Denise Gunn - Democracy Advisor - Franklin
Authoriser	Carol McKenzie-Rex - Relationship Manager for Franklin and Howick Local Boards