I hereby give notice that an extraordinary meeting of the Governing Body will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 12 November 2019

9.30am

Reception Lounge
Auckland Town Hall
301 Queen Street
Auckland

 

Tira Kāwana / Governing Body

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Mayor

Hon Phil Goff, CNZM, JP

 

Deputy Mayor

Deputy Mayor Cr Bill Cashmore

 

Councillors

Cr Josephine Bartley

Cr Richard Hills

 

Cr Dr Cathy Casey

Cr Tracy Mulholland

 

Cr Fa’anana Efeso Collins

Cr Daniel Newman, JP

 

Cr Pippa Coom

Cr Greg Sayers

 

Cr Linda Cooper, JP

Cr Desley Simpson, JP

 

Cr Angela Dalton

Cr Sharon Stewart, QSM

 

Cr Chris Darby

Cr Wayne Walker

 

Cr Alf Filipaina

Cr John Watson

 

Cr Hon Christine Fletcher, QSO

Cr Paul Young

 

Cr Shane Henderson

 

 

(Quorum 11 members)

 

 

 

Sarndra O'Toole

Team Leader Governance Advisors

 

7 November 2019

 

Contact Telephone: (09) 890 8152

Email: sarndra.otoole@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 



 

Terms of Reference

 

Those powers which cannot legally be delegated:

 

(a)        the power to make a rate

(b)        the power to make a bylaw

(c)        the power to borrow money, or purchase or dispose of assets, other than in accordance with the long term plan

(d)        the power to adopt a long term plan, annual plan, or annual report

(e)        the power to appoint a chief executive

(f)        the power to adopt policies required to be adopted and consulted on under the Local Government Act 2002 in association with the long-term plan or developed for the purpose of the local governance statement

(g)        the power to adopt a remuneration and employment policy.

 

Additional responsibilities retained by the Governing Body:

 

(a)        approval of long-term plan or annual plan consultation documents, supporting information and consultation process prior to consultation

(b)        approval of a draft bylaw prior to consultation

(c)        resolutions required to be made by a local authority under the Local Electoral Act 2001, including the appointment of electoral officer

(d)        adoption of, and amendment to, the Committee Terms of Reference, Standing Orders and Code of Conduct

(e)        relationships with the Independent Māori Statutory Board, including the funding agreement and appointments to committees

(f)        approval of the Unitary Plan

(g)        overview of the implementation and refresh of the Auckland Plan through setting direction on key strategic projects (e.g. the City Rail Link and the alternative funding mechanisms for transport) and receiving regular reporting on the overall achievement of Auckland Plan priorities and performance measures.

 


Exclusion of the public – who needs to leave the meeting

 

Members of the public

 

All members of the public must leave the meeting when the public are excluded unless a resolution is passed permitting a person to remain because their knowledge will assist the meeting.

 

Those who are not members of the public

 

General principles

 

·         Access to confidential information is managed on a “need to know” basis where access to the information is required in order for a person to perform their role.

·         Those who are not members of the meeting (see list below) must leave unless it is necessary for them to remain and hear the debate in order to perform their role.

·         Those who need to be present for one confidential item can remain only for that item and must leave the room for any other confidential items.

·         In any case of doubt, the ruling of the chairperson is final.

 

Members of the meeting

 

·         The members of the meeting remain (all Governing Body members if the meeting is a Governing Body meeting; all members of the committee if the meeting is a committee meeting).

·         However, standing orders require that a councillor who has a pecuniary conflict of interest leave the room.

·         All councillors have the right to attend any meeting of a committee and councillors who are not members of a committee may remain, subject to any limitations in standing orders.

 

Independent Māori Statutory Board

 

·         Members of the Independent Māori Statutory Board who are appointed members of the committee remain.

·         Independent Māori Statutory Board members and staff remain if this is necessary in order for them to perform their role.

 

Staff

 

·         All staff supporting the meeting (administrative, senior management) remain.

·         Other staff who need to because of their role may remain.

 

Local Board members

 

·         Local Board members who need to hear the matter being discussed in order to perform their role may remain.  This will usually be if the matter affects, or is relevant to, a particular Local Board area.

 

Council Controlled Organisations

 

·         Representatives of a Council Controlled Organisation can remain only if required to for discussion of a matter relevant to the Council Controlled Organisation.

 

 

 


Governing Body

12 November 2019

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Affirmation                                                                                                                      7

2          Apologies                                                                                                                        7

3          Declaration of Interest                                                                                                   7

4          Petitions                                                                                                                          7  

5          Public Input                                                                                                                    7

6          Local Board Input                                                                                                          7

7          Extraordinary Business                                                                                                7

8          Establishment of committees and appointment of chairpersons                            9

9          Terms of Reference for committees                                                                          15

10        Appointments to Local Government New Zealand                                                  61

11        Appointments to other entities - general                                                                  67

12        Appointments to Co-governance and Co-Management entities                            73

13        Recruitment process for independent District Licensing Committee members and independent resource management commissioners in 2019-2020                       79

14        Update on the New Zealand International Convention Centre Fire Response     85

15        Governing Body Meeting Schedule for November and December 2019               89

16        Decisions made under delegation during the 2019 election period                      93

17        Summary of Governing Body information memoranda and briefings - 12 November 2019                                                                                                                             237  

18        Consideration of Extraordinary Items 

 

 


1          Affirmation

 

His Worship the Mayor will read the affirmation.

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

5          Public Input

 

Standing Order 7.7 provides for Public Input.  Applications to speak must be made to the Governance Advisor, in writing, no later than one (1) clear working day prior to the meeting and must include the subject matter.  The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.  A maximum of thirty (30) minutes is allocated to the period for public input with five (5) minutes speaking time for each speaker.

 

At the close of the agenda no requests for public input had been received.

 

 

6          Local Board Input

 

Standing Order 6.2 provides for Local Board Input.  The Chairperson (or nominee of that Chairperson) is entitled to speak for up to five (5) minutes during this time.  The Chairperson of the Local Board (or nominee of that Chairperson) shall wherever practical, give one (1) day’s notice of their wish to speak.  The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.

 

This right is in addition to the right under Standing Order 6.1 to speak to matters on the agenda.

 

At the close of the agenda no requests for local board input had been received.

 


 

 

7          Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

 


Governing Body

12 November 2019

 

 

Establishment of committees and appointment of chairpersons

File No.: CP2019/04886

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To note my decisions about committees and their chairpersons.

Whakarāpopototanga matua

Executive summary

2.       I wish to create a proposed committee structure for the new council term that comprises four committees of the whole, two reporting committees and five other standing committees.

3.         This committee structure will provide transparent, effective and efficient decision-making across the council group. 

 

Ngā tūtohunga

Recommendation/s

That the Governing Body:

a)      note the decisions of the Mayor on the establishment of committees of the governing body and the appointment of chairpersons as presented in Attachment A of the agenda report.

 

 

Horopaki

Context

4.       I announced, on 4 November 2019 my decisions on the committee structure and the appointment of chairpersons. This report presents my decisions for noting by the Governing Body.

5.      In this term I have also announced two new initiatives which complement the committee structure:

a)   councillors will lead key portfolio areas covering Māori outcomes, homelessness, parks and open spaces, our three harbours, ethnic communities and heritage; and

b)   there will be liaison councillors for each of our five Council-Controlled Organisations.

6.      Attachment A contains the committee structure with names of the chairs and deputy chairs appointed to lead each committee, and the portfolio allocation.

7.      The terms of reference supporting the committee structure are attached to a different report on the agenda.

Tātaritanga me ngā tohutohu

Analysis and advice

Committee structure

8.      I have designed a structure that aims to provide transparent, effective and efficient decision-making.

9.       The structure comprises four committees of the whole which will take responsibility for the issues that matter most to our communities. These issues provide not only the greatest challenge for us as elected representatives, but also an important opportunity to take Auckland forward towards a better future as one of the world’s best performing cities.

10.     The Planning Committee will tackle the unaffordability of housing, worsening traffic congestion, and the need for increased infrastructure funding to support growth. In addition, the sector panels (Heritage Advisory Panel, the City Centre Advisory Board and the Rural Advisory Panel) will report to this committee to create better opportunities for these panels to provide advice and engage with the governing body.

11.     The Community Committee will cover community, social, sports and cultural activities, including Auckland’s beautiful parks and reserves. It will oversee community facilities, initiatives such as the Southern Initiative and the Western Initiative, and grants for regional events. In addition, our six demographic advisory panels (Disability Advisory Panel, Ethnic Peoples Panel, Pacific Peoples Advisory Panel, Rainbow Communities Advisory Panel, Seniors Advisory Panel and Youth Advisory Panel) will report to this committee.

12.     The Environment and Climate Change Committee will lead the protection and enhancement of our stunning environment, including our green open spaces, harbours and natural heritage. It will also drive work on climate change, an increasingly important factor in all our decision-making. 

13.     The Finance and Performance Committee will control and review expenditure across the Auckland Council group and ensure prudent stewardship of the council’s resources.

14.     The Value for Money Committee will ensure that council resources are used wisely and will have a mandate to review operations and expenditure across the council group to identify savings opportunities.

15.     A new Council Controlled Organisation Oversight committee will focus on increased scrutiny over, and accountability of CCOs.

16.     Other committees have been established to oversee civil defence emergency management, regulatory issues, strategic procurement, appointments to CCO boards and assessment of the chief executive’s performance, as well and to provide audit and risk oversight.

17.     The committee structure and appointments will be reviewed in 12 months’ time.

Portfolios

18.     I have assigned portfolio holders to six key areas requiring specific attention. The portfolios are:

·    Māori outcomes

·    homelessness

·    parks and open spaces

·    three harbours

·    ethnic communities

·    heritage.

19.     Portfolio holders will work with the mayor and relevant committee chairs across their portfolios.

CCO Liaisons

20.     I have also assigned liaison councillors to Council Controlled Organisations (Auckland Transport, ATEED, Regional Facilities Auckland, Panuku and Watercare).

21.     A senior Councillor will act as a liaison to these organisations on behalf of the governing body. 

Tauākī whakaaweawe āhuarangi

Climate impact statement

22.     The Environment and Climate Change Committee has been established to protect and enhance our environment and to ensure that climate change is given the time, resource and focus reflecting the importance of this issue to our future.  In addition, all reports to committees will now include specific consideration of the impacts of climate change in line with our obligations proposed by Auckland’s Climate Framework.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23.     The Council Controlled Organisation Oversight Committee has been established to ensure that the council parent organisation has oversight of these organisations and to ensure their responsiveness and accountability to governing body and the public.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24.     Local boards have not been engaged on the content of the governing body committee structure.  All committees will consider the impact of decisions on local boards and their communities through the reporting process at each committee. 

Tauākī whakaaweawe Māori

Māori impact statement

25.     The Independent Māori Statutory Board will have representatives sitting on the following committees:

·    All Committees of the Whole

·    Appointments and Performance Review Committee (for appointments only)

·    Auckland Domain Committee

·    Audit and Risk Committee (when relevant items are on the agenda)

·    CCO Oversight Committee

·    Civil Defence and Emergency Management Committee

·    Regulatory Committee

·    Strategic Procurement

·    Value for Money Committee.

Ngā ritenga ā-pūtea

Financial implications

26.     There will be no additional financial implications of the proposed committee structure on existing budgets.  Meetings, and the scheduling and the resourcing of them will be covered by existing operational expenditure.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27.     There are no significant risks from the proposed committee structure.  Any issues arising from the committees can be mitigated through the operational management by the chair of the committee in association with the lead officers of each committee.

Ngā koringa ā-muri

Next steps

28.     A meeting schedule outlining the proposed timing of the meetings included in the new structure is included in another report on this agenda.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Governing Body Committee Structure

13

      

Ngā kaihaina

Signatories

Author

Hon Phil Goff, Mayor of Auckland

 


Governing Body

12 November 2019

 

 


Governing Body

12 November 2019

 

 

Terms of Reference for committees

File No.: CP2019/04888

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To adopt Terms of Reference for the committees of the Governing Body for the 2019-2022 term.

Whakarāpopototanga matua

Executive summary

2.       The mayor has powers to establish committees and appoint committee chairpersons.  The Governing Body gives effect to the committees by delegating responsibilities and powers. The Terms of Reference contain these delegations.

3.       The Terms of Reference include all committees of the Governing Body, which are either committees of the whole, reporting committees, or other standing committees that report to the Governing Body.

4.       Also included are the Terms of Reference for joint committees, working parties, panels and forums.  Some of these require agreement with other parties and local boards.

 

Ngā tūtohunga

Recommendation/s

That the Governing Body:

a)      adopt the Terms of Reference in Attachment A of the agenda report and delegate those responsibilities, duties and powers to the committees as listed.

b)      authorise the General Manager Democracy Services to amend the Terms of Reference by reflecting additional decisions of the Mayor and Governing Body that relate to the Terms of Reference (such as membership of committees and advisory panels) and to make any other amendments of a minor nature.

 

Horopaki

Context

5.       The Terms of Reference implement the committee structure established by the mayor. The Mayor has the power to establish committees and to appoint their chairpersons. 

6.       By adopting the Terms of Reference, the Governing Body is delegating the appropriate responsibilities and powers to, and setting quorums for, the committees established by the mayor.

7.       The Terms of Reference have been developed in consultation with councillors and staff from across the organisation, to ensure that reporting responsibilities align clearly with the purpose of each of the committees. 

8.       Ensuring that committees are delegated responsibilities ensures that staff, elected members and the public understand where decisions are made and how the Governing Body has delegated its responsibilities to more focused decision-making groups.

Tātaritanga me ngā tohutohu

Analysis and advice

9.       The Terms of Reference are included as Attachment A to this report.

Committees

10.     The general practice for setting quorums for committees is at one-half of the members. 

11.     The Local Government (Auckland Council) Act 2009 states that the mayor is an ex-officio member of all committees and Standing Order 4.1.1 states that both the mayor and deputy mayor are members of all committees.

12.     The general approach to the Terms of Reference is that they set out each committee’s responsibilities in broad terms and delegate full powers relating to those responsibilities, subject to exceptions.  A more prescriptive approach might result in matters being left out.

13.     For more specialised committees, such as the Audit and Risk Committee and Regulatory Committee, the delegations are more specific and therefore the responsibilities are more detailed than for other committees.

14.     Each committee of the whole is expected to establish an annual work programme, outlining the key focus areas, in line with its responsibilities, that will be dealt with over the year. The Governing Body will approve the work programmes of each committee to ensure distinct lines of decision-making, to focus decision making priorities and to remove duplication of matters that may cross committee responsibilities.

15.     An addition to the Terms of Reference is a description of the role of chairperson and deputy chairperson to provide clarity on the roles of each.

Joint committees and working parties

16.     The Auckland Domain Committee is included in the section on joint committees. The Local Government Act 2002 requires that parties to a joint committee firstly formally reach agreement. The Terms or Reference for this committee are therefore subject to the agreement with the Waitematā Local Board.

17.     The Hauraki Gulf Forum is prescribed in legislation.

18.     Te Tiriti o Waitangi Settlement Working Party has been a standing working party over previous terms of council.  A working party does not pass resolutions or make decisions, but can make recommendations. It provides a political forum for discussion, in this case for treaty settlement matters.

19.     The Joint Governance Working Party is included. At its final meeting of the previous term, the Joint Governance Working Party (JGWP) considered a possible work programme for the new term of the council.  This will include continuing the review of the code of conduct, assessing the merits of Single Transferable Voting for the 2022 elections and overseeing the ongoing implementation and effectiveness of the Governance Framework Review.

20.     The final Terms of Reference for Te Tiriti o Waitangi Settlement Working Party and the Joint Governance Working Party will be inserted at a later date upon confirmation of appointees.

Advisory Panels

21.     Advisory panels have been included in the Terms of Reference as per the 5 November 2019 Governing Body decisions. 


 

Tauākī whakaaweawe āhuarangi

Climate impact statement

22.     This report is procedural in nature and any climate impacts attributable directly to the outcome of this report will be negligible. The decision is unlikely to result in any identifiable changes to greenhouse gas emissions. Each committee assigned delegations by the attached Terms of Reference will be required to assess the individual decisions’ implications on climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23.     The wider council family will be impacted by a new committee for the reporting and accountability of Council Controlled Organisations (CCO).  The Council Controlled Organisation Oversight Committee will ensure that the council parent organisation has appropriate oversight of these organisations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24.     The Terms of Reference relate to committees of the governing body and local board views have not been sought, as these are procedural matters for elected members of the governing body.

Tauākī whakaaweawe Māori

Māori impact statement

25.     The Independent Māori Statutory Board (IMSB) will have representatives sitting as voting members on all committees, except for the following (where they sit as ex-officio):

·    Appointments and Performance Review Committee (for appointments)

·    Audit and Risk Committee (when relevant items are on the agenda)

·    Strategic Procurement Committee

26.     The Terms of Reference will be updated once the names of individual committee appointees are assigned by the IMSB.

Ngā ritenga ā-pūtea

Financial implications

27.     There will be no additional financial implications of the proposed committee structure on existing budgets.  Meetings, and the scheduling and the resourcing of them, will be covered by existing operational expenditure.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28.     There are no significant risks from the proposed Terms of Reference.  Any issues arising from the content of the delegations listed can be mitigated through the operational management by the chair of the committee or via amendments to the Terms of Reference when required.

Ngā koringa ā-muri

Next steps

29.     A meeting schedule outlining the proposed timing of the meetings included in the new structure is included in another report on this agenda.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Terms of Reference

19

     

Ngā kaihaina

Signatories

Authors

Warwick McNaughton - Principal Advisor - Democracy Services

Steve van Kampen - Governance Support Manager

Authorisers

Marguerite Delbet - General Manager Democracy Services

Phil Wilson - Governance Director

Stephen Town - Chief Executive

 


Governing Body

12 November 2019

 

 

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Governing Body

12 November 2019

 

 

Appointments to Local Government New Zealand

File No.: CP2019/18078

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To make appointments to Local Government New Zealand (LGNZ).

Whakarāpopototanga matua

Executive summary

2.       Due to meetings occurring in the November and December 2019 period, appointments to LGNZ National Council, the Metropolitan Sector Group and the Regional Sector Group need to be made at this meeting.  The Metropolitan Sector Group met on 1 November 2019.  The Regional Sector met on 8 November 2019. The National Council is due to meet on 6 December 2019.

3.       The LGNZ National Council generally comprises representatives of the Zones and Sector Groups, and three representatives from Auckland Council: the Mayor (or an alternate member of the Governing Body appointed in writing by the Mayor), one governing body member and one local board member.  

4.       The LGNZ constitution was changed at the 2019 LGNZ Annual General Meeting and as a result Auckland Council is not a member of any zone anymore. It may be a member of the Metropolitan Sector Group and the Regional Sector Group meetings, but may not vote for appointments to the National Council in both sector groups as the constitution allows member authorities to vote in only one sector group.

5.       Although not a member of an LGNZ zone group, it is recommended that Auckland Council schedule meetings with the president and chief executive (or their representatives) of LGNZ as if it was a zone group.  Such meetings could be co-chaired by the councillor and local board member who are appointed to the LGNZ national council, to facilitate consistency and ensure more meaningful participation by local boards.

6.       The Governing Body has previously delegated to the mayor the ability to make, or second, nominations for the sector group chairs and appointments to the National Council.

 

Ngā tūtohunga

Recommendation/s

That the Governing Body:

a)      note that the Local Government New Zealand constitution provides for the mayor to be a member of the Local Government New Zealand National Council, and that the mayor may appoint an alternate in writing for the meetings the mayor is unable to attend

b)      appoint one councillor to the Local Government New Zealand National Council

c)      note that local boards will appoint a local board member to the Local Government New Zealand National Council, and request local boards to confirm this appointment before 6 December 2019 or as agreed with Local Government New Zealand

d)      appoint the Mayor to represent Auckland Council at meetings of the Local Government New Zealand Metropolitan Sector Group and note that he will appoint an alternate if unavailable

 

e)      appoint a councillor to represent Auckland Council at meetings of the Local Government New Zealand Regional Sector group

f)       agree to hold at least bi-annual meetings of Auckland Council with the president and chief executive of Local Government New Zealand (or their representatives), with the arrangements for such meetings decided by the three Auckland Council representatives who are members of the Local Government New Zealand National Council 

g)      agree that such meetings be co-chaired by the councillor and local board member who are appointed to the Local Government New Zealand National Council

h)      confirm the delegation to the Mayor to make, or second, nominations and to make any other decisions on behalf of the Auckland Council in relation to the election of chairs to the zones and sector groups

 

Horopaki

Context

What is Local Government New Zealand (LGNZ)

7.       LGNZ is constituted as an incorporated society (New Zealand Local Government Association Inc). The members of the society are individual councils.

8.       The objectives of LGNZ, under the constitution, are summarised as:

·    promote the national interests of local government

·    advocate on matters affecting the national interests of local government

·    dialogue with government, parliamentarians and government agencies

·    provide information to members

·    research matters on behalf of member authorities

·    provide advice and training opportunities

·    hold conferences.

9.       The components of LGNZ are:

·    National Council, which is the governing body of LGNZ

·    National Council Committees, to guide best practice

·    Zones, which are geographical groups of councils and Auckland Council

·    Sector Groups, which are groups of councils based on local government sectors (metropolitan, provincial, regional, rural).

10.     The president and vice-president are elected at an annual general meeting (AGM) by ballot of members.

11.     The National Council comprises the president and 17 members who are generally appointed by zones and sectors. Provision has been made in the LGNZ constitution for three members of Auckland Council on the National Council. The National Council employs the chief executive.

12.     Zones and sectors generally:

·    make appointments to the National Council

·    provide advice to the National Council

·    disseminate information to members

·    assist the National Council with dealing with issues.

13.     The Zones and Sector Groups make their appointments to the National Council by ballot conducted by LGNZ. 

14.     Auckland Council gets a number of benefits from its interactions with LGNZ. These benefits include keeping abreast of national issues affecting local government, influencing local government issues on the national agenda, providing sector leadership, and elected representatives being able to connect and network with their peers from across the country.

Make up of the National Council

15.     The National Council comprises:

·   the President

·   the chair of Te Maruata

·   one member elected by each of zones 1, 2, 3, 4, 5, 6

·   three members elected by the Metropolitan Sector Group (except Auckland Council)

·   two members elected by the Regional Sector Group

·   one member appointed by each of provincial and rural groups

·   the Mayor of Auckland

·   one elected member appointed by the Auckland Council governing body

·   one elected member appointed by the Auckland Council local boards.

16.     Of the groups Auckland Council belongs to, the Metropolitan Sector Group appoints three members and the Regional Sector Group appoints two members. An Auckland Council elected member cannot be appointed by the Metropolitan Sector Group to the National Council. These appointments must take place within eight weeks following a triennial election.  Nominations are submitted in advance of the Zone or Sector Group meetings and representatives elected by postal vote or electronic vote.

17.     Committees of the National Council include:

·   the governance and strategy advisory group

·   the policy advisory group

·   the audit and risk committee

·   the chief executive’s forum

·   Te Maruata

·   the young elected members’ committee

·   the community board executive committee (an advisory committee).

18.     Local Government New Zealand will issue a request for nominations to the two advisory groups after the December National Council meeting. The National Council will also confirm the membership of the chief executive’s forum at that meeting.

19.     Positions on the Audit and Risk are by invitation.

20.     For Te Maruata, the Roopu Whakahaere will be chosen at the first Hui of Māori elected members, which is scheduled for late February in Parihaka.

21.     The young elected members’ committee is scheduled to decide the process to establish its membership on 13 December.

Tātaritanga me ngā tohutohu

Analysis and advice

Auckland Council meetings with LGNZ

22.     Following the 2019 LGNZ AGM changes to the constitution, Auckland Council no longer belongs to a zone group. Previously, Auckland Council was a member of Zone 1 with Kaipara District, Whangarei District, Far North District and Northland Regional councils.

23.     The role of a zone includes receiving reports from LGNZ about matters of national interest to local authorities and communicating to LGNZ their issues and concerns. The key item of interest at zone meetings is the national update from LGNZ.  The president and chief executive of LGNZ (or their representatives) attend to present the update.

24.     Although not expressly set out in the changes to the constitution, there is an understanding that Auckland Council will continue to meet with the president and chief executive of LGNZ (or their representatives) on a regular basis and at least twice a year, to ensure an ongoing regional dialogue and identify and advise LGNZ on issues and concerns affecting the Auckland region.

25.     It is recommended that the Auckland Council / LGNZ meetings be co-chaired by the councillor and local board member appointed to the LGNZ national council. A co-chair approach recognises the role of local boards.

26.     The proposed meeting dates for the Auckland Council/LGNZ meetings are 13 March 2020 and 11 September 2020.

Metropolitan Sector Group

27.     The Metropolitan Sector Group comprises member councils having populations exceeding 90,000. It has an electoral function in terms of appointments to the National Council and addresses issues of relevance to the Metropolitan Sector Group. 

28.     In the past term the council’s representative was the Mayor, with the Deputy Mayor attending some of the meetings on his behalf.  Given the size of Auckland and the expectation that council representatives at Metropolitan Sector Group meetings would be at the level of Mayor and Chief Executive, it is recommended that the Governing Body appoint the Mayor to represent the council at meetings of the Metropolitan Sector Group.

29.     The Metropolitan Sector Group has three seats on the National Council. Auckland Council can vote in the election of the Metropolitan Sector Group representatives on the National Council, however none of these can be a member of Auckland Council.

30.     The first meeting was held on 1 November 2019.

Regional Sector Group

31.     The Regional Sector Group comprises all regional and unitary councils.  In the past term, the council’s representative was Deputy Mayor Bill Cashmore. 

32.     It is recommended that the Governing Body appoint a councillor to represent the Auckland Council at meetings of the Regional Sector Group.

33.     The Regional Sector Group has two seats on the National Council. Note that Auckland Council can only vote for representatives on the National Council in one sector group.

34.     The first meeting was held on 8 November 2019.

Representation

35.     The members of LGNZ are the councils themselves. From time to time meetings of zones or sector groups will pass resolutions.  Those representing a council at such times need to vote in a way that reflects the council position and, if the council position on a matter is unknown, may need to refrain from voting.

Tauākī whakaaweawe āhuarangi

Climate impact statement

36.     In June 2019, Auckland Council formally recognised the urgency for action on climate change by declaring a climate emergency.  Our membership of LGNZ is an opportunity for Auckland Council to demonstrate leadership and ensure ongoing collaboration on a national level to address future challenges.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

37.     The changes to the LGNZ constitution do not impact the wider council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

38.     The changes to the LGNZ Rules and the designated seat on the LGNZ National Council acknowledges the role of local boards and gives it greater recognition in LGNZ.

39.     Local board chairs were briefed on anticipated changes at the May 2019 Chairs’ Forum.

40.     The amended rules were confirmed at a meeting of the LGNZ National Council in September. Due to the elections and end of term timeframes, staff were unable to seek the views of local boards on the process for appointing a representative.

41.     The appointment of a local board representative to the LGNZ National Council will need to be decided by local boards soon. Options being considered include forming a selection panel made up of representatives from each local board, or seeking a vote/preference from each local board through a formal report and resolution. Local boards will consider these options in due course to enable a selection process that meets the timeframes for appointment.

Tauākī whakaaweawe Māori

Māori impact statement

42.     The LGNZ National Council has a sub-committee, Te Maruata, which role is to promote increased representation of Māori as elected members of local government, and of enhancing Māori participation in local government processes. It also provides support for councils in building relationships with Iwi, Hapu and Māori groups. Te Maruata provides Māori input on development of future policies or legislation relating to local government.  Appointments to Te Maruata are not made by councils, but Councillor Alf Filipaina was a member of the sub-committee in the previous term. The Chair of Te Maruata is a member of the LGNZ National Council.

Ngā ritenga ā-pūtea

Financial implications

43.     Auckland Council’s annual subscription for 2019/2020 is $340,148 excluding GST.

44.     The establishment of Auckland Council/LGNZ meetings will incur expenses currently unbudgeted for. Staff from the Governance Division will support the first meeting using existing resources.  There are small savings due to not attending Zone 1 meetings in remote locations.

45.     As the Auckland Council/LGNZ meetings are expected to bring together all elected members from across the region including the islands, this will impact on governance administration budgets over time.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

46.     We recommend that the Mayor, in the event he cannot attend the first meeting of the LGNZ National Council on 6 December 2019, notify LGNZ in writing of an alternate representative.

Ngā koringa ā-muri

Next steps

47.     Once the Governing Body has appointed members, staff will assist with the arrangements for Auckland Council/LGNZ meetings.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Kieran O'Callaghan - Privacy Programme Manager

Authorisers

Marguerite Delbet - General Manager Democracy Services

Phil Wilson - Governance Director

Stephen Town - Chief Executive

 


Governing Body

12 November 2019

 

 

Appointments to other entities - general

File No.: CP2019/18079

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To make urgent appointments to several entities.

Whakarāpopototanga matua

Executive summary

2.       The body of the report gives details about appointments to:

a)      Aircraft Noise Community Consultative Group (ANCCG)

b)      Auckland Town Hall Organ Trust

c)      Friends of the Auckland Botanic Gardens Incorporated

d)      Kaipara Moana Working Party.

3.       These appointments need to be made now due to meetings of the bodies concerned coming up in the near future. Appointments to other bodies will be made when appropriate and possibly through a committee having this responsibility. 

4.       Delegations to local boards in relation to making appointments to local organisations are attached for confirmation.

 

Ngā tūtohunga

Recommendation/s

That the Governing Body:

a)      appoint Councillor Alf Filipaina and an alternate to the Aircraft Noise Community Consultative Group for a term of three years and delegate to the mayor the responsibility to agree with Auckland International Airport Limited (AIAL) the chairperson of the Aircraft Noise Community Consultative Group

b)      appoint Councillor Desley Simpson to the Auckland Town Hall Organ Trust for a further three years

c)      nominate Councillor Daniel Newman for appointment to the Trust Board of the Friends of the Auckland Botanic Gardens Incorporated and confirm the delegation to the Manurewa Local Board to make one appointment

d)      appoint Councillor Linda Cooper and Councillor Greg Sayers to the Kaipara Moana Working Party and confirm the delegation to the Rodney Local Board to make one appointment

e)      confirm the delegations to local boards for the appointment to local organisations if required, as attached in Attachment A to the agenda report.

 

 

 

Horopaki

Context

General comments

5.       The council can become involved in making appointments to other organisations in a number of ways, including:

a)      through a provision in legislation

b)      under a trust deed, incorporated society constitution or another constitutional document

c)      as a requirement of a resource consent or some other planning instrument.

Tātaritanga me ngā tohutohu

Analysis and advice

Aircraft Noise Community Consultative Group (ANCCG)

6.       The ANCCG is an independently-chaired group that makes recommendations to Auckland International Airport Limited (AIAL) on aircraft noise issues and concerns that arise from the airport’s operations and activities.

7.       The ANCCG was set up under the conditions of Auckland Airport’s designation in the Auckland Council Unitary Plan. The ANCCG resulted from proposals for a second runway and was formed as a requirement of Designation 231 Auckland International Airport Limited: Land Use Condition 9a and Attachment A Terms of Reference. 

8.       The Governing Body is responsible for appointing one councillor and jointly agreeing with AIAL on the independent chair. The current chair is Catherine Harland.

9.       The Māngere-Ōtāhuhu, Otara-Papatoetoe, Manurewa, Howick, Franklin, Maungakiekie-Tāmaki, Albert-Eden, Puketāpapa, Whau, Ōrākei, Waitākere Ranges and Papakura Local Boards also make one appointment each. The term of appointment is three years.

10.     In the previous term the Governing Body appointed Councillor Alf Filipaina, with Councillor Denise Lee as alternate.

11.     The Governing Body is asked to appoint Councillor Alf Filipaina and an alternate to the Aircraft Noise Community Consultative Group for a term of three years and delegate to the Mayor the responsibility to agree with AIAL the chairperson of the Group.

12.     The next meeting of the group is on 9 December 2019.

Auckland Town Hall Organ Trust

13.     The trust was established in 2006.  The purpose of the trust is the proper management of the reinstatement of the organ, the ongoing repair and maintenance of the organ and the availability of the organ for use in events, and by organ students, for the benefit of the public.

14.     The trust deed provides for up to two trustees to be appointed by Auckland Council.  There is no requirement that they be members of the Auckland Council.

15.     The appointment by the Governing Body for the previous term was Councillor Desley Simpson.

16.     The Governing Body is asked to appoint Councillor Desley Simpson to the Auckland Town Hall Trust.

17.     The next meeting of the Trust is on 27 November 2019.

Friends of the Auckland Botanic Gardens Incorporated

18.     This is an incorporated society established to promote and support the development of the Auckland Botanic Gardens. The management of the society rests in a board of trustees (policy and financial matters) and an executive committee (day-to-day operations). 

19.     There is provision for up to two appointments made by Auckland Council on the trust board.  The appointees must be elected members. The term of office ends at the following local government elections. 

20.     The Botanic Gardens are a regional facility located in Hill Road in Manurewa.  The Governing Body has previously resolved to delegate the appointment of one of the Auckland Council appointees to the Manurewa Local Board (minute GB/2016/239).  In 2016, the Governing Body appointed Councillor Daniel Newman to the trust board.

21.     The Governing Body is asked to nominate Councillor Daniel Newman for appointment to the Trust Board of the Friends of the Auckland Botanic Gardens Inc.

22.     The next meeting is on Monday 18 November 2019.

Kaipara Moana Working Party

23.     The Crown is in Treaty settlement negotiations with Ngāti Whātua iwi/hapū to settle outstanding historical Treaty claims over the Kaipara Harbour. Redress proposed by the Crown includes a co-governance regime involving councils and iwi.

24.     In November 2015 the Governing Body agreed to establish a joint working party with the Northland Regional Council, the Kaipara District Council and the Whangarei District Council to better coordinate engagement with the Crown and Ngāti Whātua during Treaty settlement negotiations. A memorandum of understanding between councils was signed in January 2016 confirming this agreement and setting out the shared aspirations of councils. Decision-making powers are retained by the respective councils.

25.     The Kaipara Moana Working Party met four times in 2019, including with Ngāti Whātua. It is expected to meet next in December 2019.

26.     The Governing Body previously appointed two representatives to the working party: Councillor Greg Sayers and Councillor Linda Cooper. The Governing Body delegated authority to the Rodney Local Board to make one appointment. The Northland Regional Council, Kaipara District Council and Whangarei District Council each appoint one or two representatives.

27.     The Governing Body is asked to appoint Councillor Greg Sayers and Councillor Linda Cooper to the Kaipara Moana Working Party and delegate to the Rodney Local Board the responsibility to make one appointment.

Tauākī whakaaweawe āhuarangi

Climate impact statement

28.     These appointments are procedural in nature and any climate impacts will be negligible. The decision is unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decisions’ implementation.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

29.     The new appointments to organisations do not impact upon the wider council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

30.     One of the functions of local boards is to communicate with community organisations within their areas.  Local board members often attend meetings of community organisations to facilitate that communication.

31.     Where a document, such as a trust deed, provides for the Auckland Council to make an appointment to an organisation, the appointment is the responsibility of the Governing Body unless it is delegated. 

32.     Attached is a schedule of appointments made by local boards.  The Governing Body is asked to confirm delegations to the relevant local boards. 

Tauākī whakaaweawe Māori

Māori impact statement

33.     The Crown has committed to provide Treaty settlement redress over Kaipara Moana to mana whenua, including Ngāti Whātua o Kaipara, Te Uri o Hau, Ngāti Whātua Ōrākei and Te Runanga o Ngāti Whātua.   Continued representation and engagement from council is essential to allow this settlement redress to be finalised, including to help promote environmentally beneficial outcomes for the harbour.

Ngā ritenga ā-pūtea

Financial implications

34.     There are no financial implications to making these appointments.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

35.     These appointments ensure adequate council representation to community organisations.

Ngā koringa ā-muri

Next steps

36.     These appointments need to be made immediately due to upcoming meetings of the respective organisations.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Delegations to Local Boards to make appointments on behalf of Auckland Council to local organisations if required:

71

     

Ngā kaihaina

Signatories

Author

Kieran O'Callaghan - Privacy Programme Manager

Authorisers

Marguerite Delbet - General Manager Democracy Services

Phil Wilson - Governance Director

Stephen Town - Chief Executive

 


Governing Body

12 November 2019

 

 


Governing Body

12 November 2019

 

 

Appointments to Co-governance and Co-Management entities

File No.: CP2019/04891

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To make urgent appointments to the below entities.

Whakarāpopototanga matua

Executive summary

2.       The body of the report gives details about appointments to:

a)   Mutukaroa (Hamlins Hill) Management Trust

b)   Ngāti Whātua Ōrākei Reserves Board

c)   Te Poari o Kaipātiki ki Kaipara (Parakai Recreation Reserve Board)

d)   Tūpuna Maunga o Tāmaki Makaurau Authority (Tūpuna Maunga Authority).

3.       These appointments are reported now due to meetings of the entities concerned coming up in the near future.

 

Ngā tūtohunga

Recommendation/s

That the Governing Body:

a)      invite the Maungakiekie-Tāmaki Local Board to nominate a member to the Mutukaroa (Hamlins Hill) Management Trust.

b)      acknowledge Cr Josephine Bartley is in her second year of a five year term as an Auckland Council nominated trustee of the Mutukaroa (Hamlins Hill) Management Trust (having previously been nominated by the Governing Body) and note that this appointment continues for the remainder of the electoral term.

c)      appoint two members to the Ngāti Whātua Ōrākei Reserves Board for a term of three years and appoint one of them as deputy chairperson and confirm the delegation to the Ōrākei Local Board to make the one remaining Auckland Council appointment.

d)      appoint a councillor to Te Poari o Kaipātiki ki Kaipara (the Parakai Recreation Reserve Board) for a term of three years (from the date of this decision) and confirm the delegation to the Rodney Local Board to make the two remaining Auckland Council appointments.

e)      confirm that Auckland Council elected membership on the Tūpuna Maunga Authority comprise three governing body and three local board members and appoint three governing body members to the Tūpuna Maunga Authority and delegate to the chairs of the eight local boards within whose area the maunga are located, the ability to appoint three members to the Tūpuna Maunga o Tāmaki Makaurau Authority.

 

 


 

 

Horopaki

Context

4.       The council can become involved in making appointments to other organisations in a number of ways, including:

a)   through a provision in legislation

b)   under a trust deed, incorporated society constitution or another constitutional document

c)   as a requirement of a resource consent or some other planning instrument.

Tātaritanga me ngā tohutohu

Analysis and advice

5.       It is suggested that the following general criteria be considered when appointing members of co-governance and co-management entities:

a)    a strong interest in and commitment to the key principles that underpin the co-governance relationship, being a relationship of partnership with its foundations in Te Tiriti o Waitangi/the Treaty of Waitangi

b)    a track record or commitment to managing whenua consistent with mana whenua values

c)    a good understanding of the local communities surrounding the land managed through the entity

d)    a good understanding of tikanga Māori and traditions linked to the land managed through the entity

e)    promoting continuity in the boards of each entity.

Mutukaroa Management Trust

6.       The Mutukaroa (Hamlins Hill) Management Trust (trust) was set up by trust deed in 1996 by the Crown to make decisions on that part of Mutukaroa which is owned by the Crown and leased by the trust to Auckland Council as a regional park.  The trust is set up to support and contribute to the management and protection of the park. 

7.       The trust deed provides for six trustees two of whom are to be nominated by Auckland Council.  Three other trustees are nominated by the Ngāti Whātua Ōrākei Trust, Ngāti Paoa Trust Board and Waikato Tainui Te Kauhanganui Incorporated.  The Maungakiekie Member of Parliament is automatically deemed to be a trustee.

8.       In 2018 the Governing Body nominated Councillor Josephine Bartley (GB/2018/38) to the trust.  Councillor Bartley was then formally appointed on 26 March 2018.  This appointment stands for five years (or more) depending on when a threshold for change is met (which includes a trustee being appointed by reason of their office and they no longer hold that office).  As Councillor Bartley has retained her position on the Governing Body, following the 2019 local government elections she also retains her seat on the trust. 

9.       The other Auckland Council position was held by Maungakiekie-Tāmaki Local Board member Alan Verrall.  As member Verrall didn’t stand in the local government elections he is deemed to have vacated his role in accordance with the trust deed. 

10.     In keeping with past practice and the co-governance make up of Auckland Council it is recommended that the Governing Body invite the Maungakiekie-Tāmaki Local Board to nominate a member to the trust to represent council alongside Councillor Josephine Bartley.

Ngāti Whātua Ōrākei Reserves Board

11.     The Ngāti Whātua Ōrākei Reserves Board (reserves board) is established under the Ngāti Whātua Ōrākei Claims Settlement Act 2012. It is the administering body for the Whenua Rangatira and Pourewa Creek Reserve which together are a combined land area of 82 hectares that is owned by Ngāti Whātua Ōrākei and administered as recreation reserve. 

12.     The reserves board has six members (or such greater even number as may be agreed between Ngāti Whātua Ōrākei Trust (trust) and Auckland Council).  The Auckland Council appoints half of the reserves board members and the trust appoints the other half.  The term is three years and reserve board members may be reappointed.  The trust must appoint the chair and council must appoint the deputy chair.

13.     By previous resolution (GB/2016/239) the Governing Body has delegated the appointment of one member to the Ōrākei Local Board.  The Auckland Council members for the previous term were:

(i)         Councillor Desley Simpson, who was also appointed as the Deputy Chair

(ii)        Councillor Linda Cooper

(iii)       Member Kit Parkinson (appointed by the Ōrākei Local Board).

14.     It is recommended that the Governing Body confirm the existing delegation to the Ōrākei Local Board to make one appointment to the reserves board.  It is also recommended that the Governing Body appoint two members to the Ngāti Whātua Ōrākei Reserves Board for a term of three years and appoint one of them as deputy chairperson.

Te Poari o Kaipātiki ki Kaipara (Parakai Recreation Reserve Board)

15.     The Ngāti Whātua o Kaipara Claims Settlement Act 2013 came into force in June 2013.  Under that Act the administration of Kaipātiki (formerly the Parakai Recreation Reserve) is carried out by Te Poari o Kaipātiki ki Kaipara (officially known in the legislation as the Parakai Recreation Reserve Board), a co-governance entity that was also established by the Act.  The Reserve includes the Parakai Springs, a geothermal pool complex (managed by a private lessee) and a campground. 

16.     The board consists of six members, half of whom are appointed by the Auckland Council.  The current Auckland Council appointed members are Brenda Steele (Deputy Chair and Rodney Local Board member), Phelan Pirrie (Rodney Local Board), and Councillor Greg Sayers (appointed by the Governing Body).  The Ngāti Whātua o Kaipara appointed members have been Margaret Kawharu (Chair), Tracey Hill and Trisya Hemana.   The maximum term of office of members is three years, although they may be re-appointed.

17.     The term of the current Auckland Council appointments end on 9 November (Governing Body appointed member, see GB/2016/255) and 17 November (Rodney Local Board appointed members, RD/2016/146).  Appointments are for three years and will commence the date appointments are made by the Governing Body and Rodney Local Board.

18.     We recommend following the same composition as the previous term by appointing a councillor from the Governing Body to the Reserve Board and confirming the delegation to the Rodney Local Board to make the additional two appointments.  This composition reflects the fact that Kaipātiki is an important reserve locally.

Tūpuna Maunga o Tāmaki Makaurau Authority

19.     Ngā Mana Whenua o Tāmaki Makaurau Collective Redress Act 2014 transferred the ownership of 14 Tūpuna Maunga to Ngā Mana Whenua o Tāmaki Makaurau (Ngā Mana Whenua).  The Act also established the Tūpuna Maunga o Tāmaki Makaurau Authority (Tūpuna Maunga Authority), a bespoke co-governance entity, to administer the Tūpuna Maunga. 

20.     The Tūpuna Maunga Authority is a bespoke co-governance entity established through a historical Treaty of Waitangi settlement to administer the Tūpuna Maunga.  It is independent of Auckland Council. 

 

21.     Under s109 of the Act, “In exercising its powers and carrying out its functions in relation to the maunga, the Maunga Authority must have regard to the spiritual, ancestral, cultural, customary, and historical significance of the maunga to Ngā Mana Whenua o Tāmaki Makaurau”.  It is responsible for setting the vision for the future of the Tūpuna Maunga.

22.     The Tūpuna Maunga Authority has developed a set of Values that outline the vision for the Tūpuna Maunga, and which provides the strategic architecture of the Integrated Management Plan approved in 2016.  This Integrated Management Plan sets the future direction for the management of the Tūpuna Maunga. 

23.     Importantly, the Tūpuna Maunga Authority has created its own tikanga (cultural practice) that reflect the partnership model, its independent status and clear statutory purpose.  The statutory purpose has enabled consensus decision making that is in the best interests of the maunga and, reflecting the mana whenua worldview, is intergenerational in nature.  The Tūpuna Maunga Authority exemplifies best practice in contemporary resource management approaches to our important taonga tuku iho (treasures to be handed down the generations).  

24.     The following table outlines the location of the Tūpuna Maunga administered by the Tūpuna Maunga Authority and notes the local board and ward area:

Tūpuna Maunga

Local board area

Ward area

·   Maungawhau / Mt. Eden

·   Ōwairaka / Mt. Albert

·   Te Kōpuke – Tītīkōpuke / Mt. St. John

Albert-Eden

Albert-Eden-Roskill

·   Pukewīwī – Puketāpapa/ Mt. Roskill

·   Te Tātua-a-Riukiuta / Big King

Puketāpapa

·   Maungauika / North Head

·   Takarunga / Mt. Victoria

Devonport-Takapuna

North Shore

·   Ōhuiarangi / Pigeon Mountain

Howick

Howick

·   Maungakiekie / One Tree Hill

·   Maungarei / Mt. Wellington

·   Ōtāhuhu / Mt. Richmond

Maungakiekie-Tāmaki

Maungakiekie-Tāmaki

·   Māngere Mountain

Māngere-Ōtāhuhu

Manukau

·   Matukutūruru / Wiri Mountain

Manurewa

Manurewa-Papakura

·   Ōhinerau / Mt. Hobson

Ōrākei

Ōrākei

 

25.     The membership of the Tūpuna Maunga Authority consists of two members appointed by each of the three rōpū entities to which the 13 iwi and hapū constituting Ngā Mana Whenua associate, six members appointed by council and one non-voting member appointed by the Minister for Arts, Culture and Heritage.

26.     The members appointed by the rōpū entities must appoint the chairperson and the members appointed by council must appoint the deputy chairperson.

27.     It is proposed that the Governing body confirm its previous resolution that council membership on the Tūpuna Maunga Authority consist of three governing body and three local board members.  This mirrors the composition of the Tūpuna Maunga Authority since its inaugural term (from 2014 to present), which has proven to be a successful model.  This composition will:

a)      enable shared representation from the Governing body and local boards that reflects council’s shared decision-making model

b)      allow for Governing body members to account for the views from a regional perspective

c)      allow local board members to reflect views from a local perspective, whilst also being   responsible for taking a region-wide perspective in the administration of the maunga

d)      enables stronger links and information sharing between the Tūpuna Maunga Authority and local communities, many of whom take a very active interest in the stewardship of the maunga.

28.     It is proposed the eight local boards affected continue with their delegation to appoint three members to the Maunga Authority on behalf of the Governing body.

Tauākī whakaaweawe āhuarangi

Climate impact statement

29.     The decisions on appointments are procedural in nature and any climate impacts will be negligible. The decisions are unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the implementation of the decisions on appointments.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

30.     The Auckland Council has strong relationships with its co-governing partners within the co-governance and co-management entities.  The entities themselves are independent to the council and connect with other parts of the council group as required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

31.     One of the functions of local boards is to communicate with community organisations within their areas.  Local board members often attend meetings of community organisations to facilitate that communication.

32.     Where a document, such as a trust deed, provides for the Auckland Council to make an appointment to an organisation, the appointment is the responsibility of the Governing Body unless it is delegated. 

33.     Where an appointment is delegated to local board members this reflects council’s shared decision-making model and provides a useful bridge between local communities and the work of the co-governance and co-management entities.

Tauākī whakaaweawe Māori

Māori impact statement

34.     The entities described in this report all have express mana whenua representation.  The Mutukaroa (Hamlins Hill) Management Trust was established by trust deed.  The remaining co-governance entities are the result of a historical Treaty settlements negotiated with mana whenua.  They are co-governance entities that embody a Treaty-based partnership, enabling mana whenua to share decision-making authority over the subject lands.

35.     The entities that are the subject of this report are vehicles through which the mana whenua worldview and historical, cultural and spiritual connections with the subject lands are given visibility and guide decision-making for the health and wellbeing of these important taonga.

Ngā ritenga ā-pūtea

Financial implications

36.     There are no additional financial implications attached to the making of this decision.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

37.     No particular risks are identified.

Ngā koringa ā-muri

Next steps

38.     These appointments need to be made immediately due to upcoming meetings of the respective entities or the local boards with delegations to make appointments.

39.     Staff will enact any appointment in terms of the governing legislation or trust deed as the case may be.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Dominic Wilson - Head of Co-governance

Authorisers

Phil Wilson - Governance Director

Stephen Town - Chief Executive

 


Governing Body

12 November 2019

 

 

Recruitment process for independent District Licensing Committee members and independent resource management commissioners in 2019-2020

File No.: CP2019/17957

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve the recruitment process and timeline for District Licensing Committee members and approve the extension of the independent resource management commissioners’ contracts.

Whakarāpopototanga matua

Executive summary

2.       Auckland Council contracts two pools of independent decision-makers.  The District Licensing Committee (DLC) members hear and decide applications relating to alcohol licensing.  The independent resource management commissioners (independent commissioners) hear and make decisions under delegated authority on a range of resource management matters. The contracts for all members and commissioners are due to expire on 30 June 2020.

3.       In the 2017 recruitment process, both commissioner pools were recruited at the same time.  This report seeks approval to commence the recruitment process for DLC members in November 2019 and to extend the resource management commissioners’ term of appointment by six months to 31 December 2020.  A report to the Regulatory Committee in May 2020 would seek approval to commence the recruitment process and appointments of independent commissioners.   

4.       This report seeks approval to appoint a selection panel for DLC interviews comprising two councillors, a member of the Independent Māori Statutory Board, two senior staff members and an independent DLC chair from a council other than Auckland Council.  In the previous recruitment process, a chair of the District Licensing Committee at Hamilton City Council provided the panel with independent subject matter expertise.  This configuration is similar to previous recruitment processes.

5.       Staff propose that the District Licensing Committee’s structure comprises approximately five chairs and five to seven members. This is a smaller number than the current structure, because of a recent change in the Sale and Supply of Alcohol Act 2012 which reduces the members’ workload for temporary authorities.

 

Ngā tūtohunga

Recommendation/s

That the Governing Body:

a)      approve the recommended process for recruiting approximately 10 to 12 District Licensing Committee chairs and members by 30 June 2020, including using a selection panel to finalise selection criteria, shortlist and interview candidates and make recommendations to the Regulatory Committee for final appointments. 

b)      appoint a District Licensing Committee selection panel comprising two councillors, a member of the Independent Māori Statutory Board, the General Manager Democracy Services, the Manager Public Law and a District Licensing Committee chair from another council.

c)      delegate authority to the Regulatory Committee to approve the appointment of approximately five District Licensing Committee chairs, one of whom would be appointed to the role of Chief Commissioner, and five to seven members, for the period 1 July 2020 to 30 June 2023.

d)      approve a six-month extension of the contracts held by independent commissioners, to 31 December 2020.

e)      delegate authority to the Regulatory Committee to approve the selection process and appointments of independent resource management commissioners for 2021 to 2024. 

 

Horopaki

Context

District Licensing Committee members 

6.       Auckland Council contracts District Licensing Committee chairs and members to hear and make decisions on applications for alcohol licences and managers’ certificates, as required by the Sale and Supply of Alcohol Act 2012.  Sections 189-193 of the Act set out the required composition of licensing committees.

7.       The current pool comprises members who represent communities across the Auckland region from Waiuku to Wellsford.  The pool size is now 15 (six chairs and nine members), following the recent resignation of a panel member.

Resource management commissioners

8.       Auckland Council currently holds contracts with 51 independent commissioners who sit on hearing panels and make decisions under delegated authority for a range of resource management matters.  A smaller number of commissioners within the pool also act as duty commissioners and determine applications which do not require a hearing. 

9.       Both District Licensing Committee and independent hearing commissioner contracts expire on 30 June 2020 and the processes to recruit new pools must start now. 

Tātaritanga me ngā tohutohu

Analysis and advice

Staggering the recruitment process

10.     On 23 February 2017, the previous Governing Body approved the process for recruiting approximately 15 district licensing committee chairs and members and 52 independent hearing commissioners (CP2016/22653).  It also appointed selection panels to review applications, shortlist and interview candidates and present recommendations to the Regulatory Committee for appointment.   

11.     Selection panels interviewed 89 candidates for both pools during the 2017 recruitment process, February to May 2017.  Democracy Services staff had to prepare 70 contracts at the same time and then induct and support both pools concurrently.  This proved extremely busy and time-consuming for the interview panel and staff.

12.     In early 2020, Democracy Services will roll out a new software programme called Nexus to the District Licensing Committee and independent hearing commissioners so that hearings can become paperless.  The roll-out and training will be resource intensive and not able to be managed easily within current staffing levels if done all at the same time.

 

 

13.     For these reasons, staff recommend that the appointment process for both pools occurs successively rather than concurrently.  Staff propose that the appointment process for the District Licensing Committee occurs between November 2019 and June 2020, and the appointment process for independent commissioners occurs between May and December 2020.

14.     To enable the recruitment process to be staggered, the contracts of independent commissioners will be extended to 31 December 2020.  The council’s procurement team has confirmed this approach and will work through the procurement plan required for both the extensions and the procurement process for the new contracts.

15.     As a result, District Licensing Committee chairs and members would be appointed for a three year period from 1 July 2020 to 30 June 2023.  Independent commissioners would be appointed for a three year period from 1 January 2021 to 31 December 2024.

16.     The reason why staff propose to proceed with the appointment of the District Licensing Committee and delay the appointment of independent commissioners, and not the opposite scenario, is that the independent commissioner pool is stable, high-performing and reliable and able to continue for a further six months.  The District Licensing Committee has been less consistent and subject to some negative publicity and community concerns due to the focus on alcohol harm in the region.  There is therefore more urgency in refreshing the pool using robust recruitment criteria.

Appointing a chief commissioner

17.     Staff propose the appointment of a chief commissioner for each pool.  We have considered ways of assessing the performance of each pool and, over time, the engagement with senior commissioners has been an important component for measuring the quality and effectiveness of individuals’ and panels’ practice.  A senior commissioner in a lead role in each pool would contribute to the consistency of decision-making by chairs and panel members.

Chief commissioner, District Licensing Committee

18.     The chief commissioner of the District Licensing Committee would work with Democracy Services and other members to develop panel performance criteria at hearings and achieve a consistent Auckland Council approach.  The chief commissioner would provide mentoring and guidance to committee members, contribute to training and forum events, develop practice notes and minutes and monitor the quality and consistency of decisions by the District Licensing Committee. The chief commissioner would also provide technical feedback and assist staff with performance issues.  The chief commissioner’s role is expected to require a commitment of 20 hours per month at the chairs rate of $78 per hour, plus mileage.  This equates to about $18,700 per annum and would be funded from existing budgets.

District Licensing Committee recruitment process and numbers

19.     Staff have developed a robust recruitment process to ensure that DLC roles are fully-contestable and that interviews can be run within reasonable timeframes. 

20.     In the Sale and Supply of Alcohol Act 2012, s192 of the Act requires that DLC members have experience relevant to alcohol licensing matters, and s193 states that chairs must have good standing in the community and the necessary knowledge, skill and experience relating to matters that are likely to come before the committee.  DLC chairs and members must not be appointed if they have such an involvement or appearance of involvement with the alcohol industry that they could not perform their duties without actual or perceived bias; or the person is a constable, a Medical Officer of Health, an inspector, or an employee of a territorial authority.

 

 

21.     In 2017, 24 interviews were held for District Licensing Committee candidates – 11 interviews for chairs and 13 interviews for panel members. An independent District Licensing Committee chair from Hamilton City Council provided independent subject matter expertise on the selection panel for elected members and added technical value to the recruitment process. Therefore, we propose to include again an independent interviewer with similar knowledge and experience in this process.

22.     Staff propose that approximately five chairs and five to seven members be recruited for the District Licensing CommitteeThis is a smaller number than the current structure. We have based these numbers on the following:

·        The number of applications received between 2017 and 2019, which indicate that a maximum of one per cent of the applications received each year will require a public hearing before the Committee.

·        A recent change in the Sale and Supply of Alcohol Act 2012, which will reduce the workload for temporary authorities. Currently temporary authorities are granted by a panel of three members. Under the new legislation a chair alone will be able to grant them.

·        The need to allow for peaks in workload and the occasional unavailability of members. 

Selection panel membership

23.     The proposed membership of the selection panel is set out below.  The panel structure is designed to ensure that the panels have a strong understanding of the requirements of District Licensing Committee members, and expertise in te Tiriti o Waitangi and kaupapa Māori.

DLC selection panel

Two councillors (one councillor on panel, one as a backup)

Independent Māori Statutory Board member

General Manager Democracy Services

Manager Public Law

Independent DLC Chair (elected member interviews)

 

24.     The General Manager Democracy Services and the Manager Public Law will not sit on interviews with elected members and will be replaced by an independent DLC Chair.

Recruitment timeline

25.     The proposed timeline for the DLC recruitment process is outlined in the table below.

What

Who

When

Approve recruitment process and establishment of selection panel

Governing Body

12 November 2019

Agree criteria for DLC candidate selection

Selection panel

Relevant staff

November 2019

Advertise for DLC applications

Relevant staff

November 2019

Shortlist applications

Selection panel

December 2019

Interview candidates

Selection panel

February 2020

Finalise recommendations for appointment

Selection panel

March 2020

Approve appointments

Regulatory Committee

Chief Executive

April 2020

Offer and award contracts

Democracy Services

May-June 2020

New contracts commence

DLC chairs and members

1 July 2020

Induction and training occur

Training team

DLC chairs and members

July-August 2020

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

26.     Appointing chairs and members to the District Licensing Committee has no impact on climate.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

27.     The recruitment for the District Licensing Committee chairs and members and for the independent resource management commissioners is an Auckland Council process.  The proposed decisions in this report do not impact on other parts of the council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28.     Local Boards are able to object to applications for alcohol licences.  Local boards can provide general information to their local community about licensing matters and District Licensing Committee practices.  They can also speak at a hearing whether they object or not.

29.     The local boards will be an important resource for circulating recruitment information to prospective candidates who represent the diverse communities in Auckland and they will be advised of the application dates. 

30.     We anticipate we will receive applications from elected members again.  These will be evaluated on merit. Local board members can sit on DLCs, however conflicts of interest can arise when applications for licences are in a local board member’s area or an adjacent board area.  For this reason elected members who are also DLC members do not sit on hearings and make decisions on applications in their own local area. 

Tauākī whakaaweawe Māori

Māori impact statement

31.     All DLC members are expected to have a grounding in matters of importance to Māori and an understanding of tikanga relating to hearings.  The interview process will test candidate knowledge on these matters.

32.     Staff recommend that there be a member of the Independent Māori Statutory Board on the interview panel.

Ngā ritenga ā-pūtea

Financial implications

33.     Section 186 of the Sale and Supply of Alcohol Act 2012 requires territorial authorities to appoint a District Licensing Committee.  The costs of the Auckland District Licensing Committee are met by the council.

34.     The members of the DLC are paid only for the decision-making work that they carry out arising from applications to the council.  The hourly rates for DLC members are set by the Minister of Justice and are recovered through alcohol licensing fees.

35.     The cost of advertising and recruiting new DLC members will be met within existing operational budgets.  

36.     As outlined in paragraph 18, appointing a chief commissioner will have a minor financial impact, which will be covered from existing budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

37.     The risks are the flow-on effects that would occur if the Governing Body did not approve staggering the recruitment process: insufficient staff resources could cause undue pressure; the quality of the selection process could be compromised; deadlines may not be met due to pressure on resources.

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Jessica Carter - Principal Advisor Hearings

Authorisers

Marguerite Delbet - General Manager Democracy Services

Phil Wilson - Governance Director

Stephen Town - Chief Executive

 


Governing Body

12 November 2019

 

 

Update on the New Zealand International Convention Centre Fire Response

File No.: CP2019/18900

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an update on Auckland Emergency Management’s response to the fire at the New Zealand International Convention Centre.

Whakarāpopototanga matua

Executive summary

2.       A significant fire incident occurred at the New Zealand International Fire Convention Centre on Tuesday 22 October 2019.

3.       This report summarises the Auckland Council Emergency Management response as a briefing to elected members. Further detail will be provided at the meeting, as the situation continues to evolve.

 

Ngā tūtohunga

Recommendation/s

That the Governing Body:

a)      receive the preliminary update from Auckland Emergency Management on the response to the fire at the Zealand International Convention Centre.

 

 

Horopaki

Context

4.       The fire started just after 1.00pm on Tuesday 22 October 2019. Fire and Emergency New Zealand was the lead agency for response, with Auckland Council and other responders being the supporting agencies.

5.       The size and scale of the fire escalated from a level 4 alarm to a level 6 alarm within a short timeframe. Workers had been evacuated from the construction site soon after the fire started, but other nearby employers subsequently chose to evacuate staff as the fire spread and smoke continued.

6.       Auckland Emergency Management initially activated to monitor the situation and to support the lead agency with public information and any immediate welfare response.

7.       During the course of the event, the responsibilities of managing council’s emergency response was led by the Acting General Manager, Auckland Emergency Management. As the event escalated, responsibility transitioned to the Group Controller.

8.       The Crisis Management Team was also activated to manage impact to council business.

9.       Agencies involved included the New Zealand Police, Auckland Transport Operations Centre, St John Ambulance Service and Auckland Regional Public Health Service.

Tātaritanga me ngā tohutohu

Analysis and advice

Coordination

10.     Regular cross-agency meetings were held to share information. A liaison officer was deployed from council’s Emergency Coordination Centre to the Incident Control Point. Both were effective coordination measures.

Fire effects

11.     Initial concerns about evacuated workers and their need for assistance were addressed by the construction companies, so a welfare response was not needed.

12.     The effects of the fire, particularly smoke effects, spread to other local buildings, and concerns about smoke effects were raised by the public, elected members and media. Further detail will be provided in the meeting.

13.     Further detail will also be provided on water quality concerns, arising from fire-fighting runoff accumulating in the building’s basement. These concerns were addressed robustly.

14.     Road closures to provide a safe environment for the required fire-fighting measures, led to traffic congestion in the city centre. Both the New Zealand Police and Auckland Transport were involved in implementing emergency response measures with road closures and bus diversions implemented. These closures remained in place until Fire and Emergency New Zealand concluded their response at the site.

Auckland Council staff and property

15.     Auckland Council closed down air conditioning systems in the central city buildings to prevent smoke intake. Staff were advised to work from home and other council locations outside the city centre to minimise congestion as well as to minimise discomfort. All Auckland Council essential services remained running as normal.

16.     Following air quality testing and system cleansing, council’s affected buildings were reopened.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17.     At present the climate impact of the fire is not understood.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18.     Auckland Emergency Management worked collaboratively with the Auckland Council Group including Auckland Transport, Watercare and Regional Facilities Auckland during the course of the event.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19.     All local boards were advised of the event. In addition, all elected members received regular updates during the course of the event, using council’s Emergency Management system. Local Board queries were addressed specifically as they arose.

Tauākī whakaaweawe Māori

Māori impact statement

20.     Due to run-off water concerns noted above, Auckland Council’s Healthy Waters team engaged with Ngāti Whātua Ōrākei in regard to water quality and testing.

Ngā ritenga ā-pūtea

Financial implications

21.     Financial implications for this event will be reported in due course.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

22.     The risk causes are being determined by the lead agency. All agencies including Auckland Emergency Management will be undertaking an action evaluation and lessons learnt process, including a joint evaluation across the Civil Defence and Emergency Management Coordinating Executive Group for Auckland.

Ngā koringa ā-muri

Next steps

23.     Fire and Emergency New Zealand returned the New Zealand International Convention Centre site to Fletcher Construction at 5.00pm on 1 November 2019.

24.     A key part of emergency response is a Recovery Plan, which is mandated by the Civil Defence and Emergency Management legislation. Auckland Emergency Management and Fire and Emergency New Zealand are working together on recovery planning.

25.     An evaluation action plan workshop will be scheduled for Civil Defence and Emergency Management Coordinating Executive Group to share joint lessons learnt.

26.     Auckland Emergency Management will be meeting Waitematā Local Board to follow-up on the fire effects on the local community.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Sarah Sinclair – Acting General Manager Auckland Emergency Management

Authoriser

Stephen Town - Chief Executive

 


Governing Body

12 November 2019

 

 

Governing Body Meeting Schedule for November and December 2019

File No.: CP2019/18895

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To adopt a schedule of meeting dates and times for the governing body and its committees for November and December 2019.

Whakarāpopototanga matua

Executive summary

2.       The governing body needs to adopt a meeting schedule and give advance notice to members of when it will meet. 

3.       Ordinary meetings of the governing body and its committees can commence from 22 November 2019.  This is the earliest date a meeting (other than an extraordinary meeting) can be held allowing for the required public notice period.

4.       The requirements to give notice of meetings to members are contained in the Local Government Act 2002.  Notice must not be less than 14 days prior to the meeting, or if a schedule is adopted, not less than 14 days prior to the first meeting on the schedule.  Where this notice cannot be given, meetings are called under the provisions for extraordinary meetings.

5.       The requirements to give notice of meetings to the public are contained in the Local Government Official Information and Meetings Act 1987 (LGOIMA).  A schedule of meetings to be held in a month may be notified not more than 14 days and not less than five days before the end of the prior month.  Alternatively, a meeting falling on or after the 21st of a month may be notified not more than 10, not less than five working days prior to the meeting.  Using this latter provision, it is possible for committees to commence meeting from 22 November 2019.

6.       From 22 November 2019, the Governing Body can commence meetings that will be properly notified under LGOIMA.

7.       It is important that a meeting schedule is set for the remainder of 2019.  A full three year meeting schedule will be considered by the governing body at its 26 November 2019 meeting.

8.       A meeting schedule has been created for the period 25 November 2019 to 12 December 2019, taking into account the work that needs to be conducted prior to the Christmas break.  The schedule is appended as Attachment A.

9.       Please note that there is no pattern to this schedule of meetings.

 

Ngā tūtohunga

Recommendation/s

That the Governing Body:

a)      adopt the schedule of meetings for the governing body and its committees for the period 25 November 2019 to 12 December 2019.

b)      note that a three year schedule of meetings will be considered as part of the governing body meeting on 26 November 2019.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Schedule of meetings for the governing body 25 November 2019 to 12 December 2019

91

     

Ngā kaihaina

Signatories

Author

Sarndra O'Toole - Team Leader Governance Advisors

Authoriser

Marguerite Delbet - General Manager Democracy Services

Stephen Town - Chief Executive


Governing Body

12 November 2019

 

 

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Governing Body

12 November 2019

 

 

Decisions made under delegation during the 2019 election period

File No.: CP2019/18888

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To note the decisions made under delegation during the 2019 election period.

Whakarāpopototanga matua

Executive summary

2.       At its meeting on 25 July 2019, the Governing Body resolved as follows:

Resolution number GB/2019/75

That the Governing Body:

a)      note that the final Governing Body meeting will be held on 26 September 2019 and that all committee meetings will have ceased by the end of September 2019

b)      delegate to any two of either the Mayor, Deputy Mayor and a chairperson of a committee of the whole, the power to make, on behalf of the Governing Body, urgent decisions that may be needed between the final Governing Body meeting and the day the term of office of current members ends

c)      note that during the period from the commencement of term of office of new members following the elections until the inaugural meeting of the Governing Body on 1 November 2019, decision-making will be undertaken by the Auckland Council Chief Executive under current delegations.

3.       This is an information only report which aims to provide greater visibility and outlines the decisions that were made under those delegations.

4.       The following decisions were made under delegation by any two of either the Mayor, Deputy Mayor and a chairperson of a committee of the whole:

Date

Subject

7/10/19

Delegation to allow settlement:  Environment Court Appeal against refusal to grant resource consent - CONFIDENTIAL

10/10/19

Auckland Council Submission to the Ministry for Primary Industry on the Proposed National Policy Statement on Highly Productive Land

10/10/19

Auckland Council’s submission on the proposed National Policy Statement on Urban Design

 

5.       The following decisions were made under delegation by the Chief Executive:

Date

Subject

24/10/19

Auckland Council, Auckland Transport and Watercare’s submission to “A vision for hydrogen in New Zealand” green paper

1/11/19

ASB Classic Landowner Approval for Resource Consent Submission

1/11/19

Waitākere Ranges Golf Club Licence Renewal

 

6.       Note that, unlike an agenda report, staff will not be present to answer questions about the items referred to in this summary.  Governing Body members should direct any questions to the authors.

 

 

Ngā tūtohunga

Recommendation/s

That the Governing Body:

a)      note the decisions made under delegation by any two of either the Mayor, Deputy Mayor and Chairperson of the Committee of the Whole or the Chief Executive during the 2019 election period.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Auckland Council Submission to the Ministry for Primary Industry on the Proposed National Policy Statement on Highly Productive Land

95

b

Auckland Council’s submission on the proposed National Policy Statement on Urban Design

173

c

Auckland Council, Auckland Transport and Watercare’s submission to “A vision for hydrogen in New Zealand” green paper

215

d

ASB Classic Landowner Approval for Resource Consent Submission

229

e

Waitākere Ranges Golf Club Licence Renewal

233

     

Ngā kaihaina

Signatories

Author

Sarndra O'Toole - Team Leader Governance Advisors

Authoriser

Stephen Town - Chief Executive

 


Governing Body

12 November 2019

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Governing Body

12 November 2019

 

 

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Governing Body

12 November 2019

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


Governing Body

12 November 2019

 

 


 


 


 


Governing Body

12 November 2019

 

 


 


 


 


Governing Body

12 November 2019

 

 

Summary of Governing Body information memoranda and briefings - 12 November 2019

File No.: CP2019/18684

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive a summary and provide a public record of memoranda or briefing papers that may have been distributed to Governing Body members.

Whakarāpopototanga matua

Executive summary

2.       This is a regular information-only report which aims to provide greater visibility of information circulated to Governing Body members via memoranda/briefings or other means, where no decisions are required.

3.       Any information circulated to other committee’s and their members after the last ordinary meeting of those committees has also been included.

4.       The following memos were circulated to members of the Governing Body:

Date

Subject

16/10/19

Auckland Unitary Plan appeals update – Court of Appeal decision – Franco Belgiorno-Nettis

22/10/19

AUPIHP Recommendations – The Promenade and Lake Road Blocks Takapuna - Erratum

30/10/19

Region wide stormwater network discharge consent

31/10/19

Draft Golf Investment Plan

 

5.       These documents can be found on the Auckland Council website, at the following link:

http://infocouncil.aucklandcouncil.govt.nz/

at the top left of the page, select meeting/Te hui “Governing Body” from the drop-down tab and click “View”;

under ‘Attachments’, select either the HTML or PDF version of the document entitled ‘Extra Attachments’.

6.       Note that, unlike an agenda report, staff will not be present to answer questions about the items referred to in this summary.  Governing Body members should direct any questions to the authors.

 

 

Ngā tūtohunga

Recommendation/s

That the Governing Body:

a)      receive the Summary of Governing Body information memoranda and briefings – 12 November 2019.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Auckland Unitary Plan appeals update – Court of Appeal decision – Franco Belgiorno-Nettis (Under Separate Cover)

 

b

AUPIHP Recommendations – The Promenade and Lake Road Blocks Takapuna - Erratum (Under Separate Cover)

 

c

Region wide stormwater network discharge consent (Under Separate Cover)

 

d

Draft Golf Investment Plan (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

Sarndra O'Toole - Team Leader Governance Advisors

Authoriser

Stephen Town - Chief Executive