Tira Kāwana / Governing Body

OPEN MINUTES

Minutes of an extraordinary meeting of the Governing Body held in the Reception Lounge, Auckland Town Hall, 301 Queen Street, Auckland on Tuesday, 12 November 2019 at 9.35am.

present

Mayor	Hon Phil Goff, CNZM, JP
Deputy Mayor	Deputy Mayor Cr Bill Cashmore
Councillors	Cr Josephine Bartley
	Cr Dr Cathy Casey
	Cr Fa’anana Efeso Collins
	Cr Pippa Coom
	Cr Linda Cooper, JP	From 9.34am, Item 4
	Cr Angela Dalton
	Cr Chris Darby
	Cr Alf Filipaina	Until 11.42am, Item 16
	Cr Hon Christine Fletcher, QSO	From 9.38am, Item 8
	Cr Shane Henderson
	Cr Richard Hills
	Cr Daniel Newman, JP	From 9.47am, Item 8
	Cr Greg Sayers
	Cr Desley Simpson, JP
	Cr Wayne Walker	From 9.58am, Item 9
	Cr John Watson	From 9.39am, Item 8
	Cr Paul Young

ABSENT

Cr Sharon Stewart

Cr Tracy Mulholland

Governing Body 12 November 2019

1          Affirmation

His Worship the Mayor will read the affirmation.

2          Apologies

Resolution number GB/2019/108

MOVED by Mayor P Goff, seconded by Cr E Collins:

That the Governing Body:

a) accept the apologies from Cr S Stewart, Cr T Mulholland for absence and Cr L Cooper, Cr D Newman and Cr W Walker for lateness.

CARRIED

3          Declaration of Interest

There were no declarations of interest.

4          Petitions

There were no petitions.

Cr L Cooper entered the meeting at 9.37 am.

5          Public Input

There was no public input.

6          Local Board Input

There was no local board input.

7          Extraordinary Business

There was no extraordinary business.

8	Establishment of committees and appointment of chairpersons
	Cr C Fletcher entered the meeting at 9.38 am. Cr J Watson entered the meeting at 9.39 am. Cr D Newman entered the meeting at 9.47 am.
	Resolution number GB/2019/109 MOVED by Mayor P Goff, seconded by Deputy Mayor BC Cashmore: That the Governing Body: a)      note the decisions of the Mayor on the establishment of committees of the governing body and the appointment of chairpersons as presented in Attachment A of the agenda report with the following change: i)     Community Committee will become Parks, Arts, Community and Events Committee CARRIED

9	Terms of Reference for committees
	Cr W Walker entered the meeting at 9.58 am.
	Resolution number GB/2019/110 MOVED by Mayor P Goff, seconded by Deputy Mayor BC Cashmore: That the Governing Body: a)      adopt the Terms of Reference in Attachment A of the agenda report and delegate those responsibilities, duties and powers to the committees as listed. b)      authorise the General Manager Democracy Services to amend the Terms of Reference by reflecting additional decisions of the Mayor and Governing Body that relate to the Terms of Reference (such as membership of committees and advisory panels) and to make any other amendments of a minor nature. CARRIED

10	Appointments to Local Government New Zealand
	Resolution number GB/2019/111 MOVED by Mayor P Goff, seconded by Deputy Mayor BC Cashmore: That the Governing Body: a)      note that the Local Government New Zealand constitution provides for the mayor to be a member of the Local Government New Zealand National Council, and that the mayor may appoint an alternate in writing for the meetings the mayor is unable to attend CARRIED
	Resolution number GB/2019/112 MOVED by Cr C Casey, seconded by Cr S Henderson: That the Governing Body: b) appoint Cr Pippa Coom to the Local Government New Zealand National Council CARRIED
	Resolution number GB/2019/113 MOVED by Mayor P Goff, seconded by Deputy Mayor BC Cashmore: That the Governing Body: c)      note that local boards will appoint a local board member to the Local Government New Zealand National Council, and request local boards to confirm this appointment before 6 December 2019 or as agreed with Local Government New Zealand CARRIED
	Resolution number GB/2019/114 MOVED by Mayor P Goff, seconded by Deputy Mayor BC Cashmore: That the Governing Body: d)      appoint the Mayor to represent Auckland Council at meetings of the Local Government New Zealand Metropolitan Sector Group and note that he will appoint an alternate if unavailable CARRIED
	Resolution number GB/2019/115 MOVED by Mayor P Goff, seconded by Cr D Simpson: That the Governing Body: e)      appoint Deputy Mayor Bill Cashmore to represent Auckland Council at meetings of the Local Government New Zealand Regional Sector group CARRIED
	Resolution number GB/2019/116 MOVED by Mayor P Goff, seconded by Deputy Mayor BC Cashmore: That the Governing Body: f)       agree to hold at least bi-annual meetings of Auckland Council with the president and chief executive of Local Government New Zealand (or their representatives), with the arrangements for such meetings decided by the three Auckland Council representatives who are members of the Local Government New Zealand National Council  g)      agree that such meetings be co-chaired by the councillor and local board member who are appointed to the Local Government New Zealand National Council h)      confirm the delegation to the Mayor to make, or second, nominations and to make any other decisions on behalf of the Auckland Council in relation to the election of chairs to the zones and sector groups CARRIED

11

Appointments to other entities - general

Resolution number GB/2019/117 MOVED by Mayor P Goff, seconded by Deputy Mayor BC Cashmore: That the Governing Body: a)      appoint Councillor Alf Filipaina and an alternate to the Aircraft Noise Community Consultative Group for a term of three years and delegate to the mayor the responsibility to agree with Auckland International Airport Limited (AIAL) the chairperson of the Aircraft Noise Community Consultative Group b)      appoint Councillor Desley Simpson to the Auckland Town Hall Organ Trust for a further three years c)      nominate Councillor Daniel Newman for appointment to the Trust Board of the Friends of the Auckland Botanic Gardens Incorporated and confirm the delegation to the Manurewa Local Board to make one appointment d)      appoint Councillor Linda Cooper and Councillor Greg Sayers to the Kaipara Moana Working Party and confirm the delegation to the Rodney Local Board to make one appointment e)      confirm the delegations to local boards for the appointment to local organisations if required, as attached in Attachment A to the agenda report. CARRIED

12	Appointments to Co-governance and Co-Management entities
	Note:   amended wording of the original recommendation was made by staff
	Resolution number GB/2019/118 MOVED by Mayor P Goff, seconded by Deputy Mayor BC Cashmore: That the Governing Body: Mutukaroa (Hamlins Hill) Management Trust a)      acknowledge Cr Josephine Bartley is in her second year of a five year term as an Auckland Council nominated trustee of the Mutukaroa (Hamlins Hill) Management Trust (having previously been nominated by the Governing Body) and note that this appointment continues for the remainder of the electoral term b)      invite the Maungakiekie-Tāmaki Local Board to nominate a member to the Mutukaroa (Hamlins Hill) Management Trust Ngāti Whātua Ōrākei Reserves Board c)      appoint i)       Cr Linda Cooper ii)      Cr Desley Simpson to the Ngāti Whātua Ōrākei Reserves Board for a term of three years and appoint Cr Simpson as deputy chairperson d)      confirm the delegation to the Ōrākei Local Board to make the one remaining Auckland Council appointment to the Ngāti Whātua Ōrākei Reserves Board Te Poari o Kaipātiki ki Kaipara (the Parakai Recreation Reserve Board) e)      appoint Cr Greg Sayers to Te Poari o Kaipātiki ki Kaipara (the Parakai Recreation Reserve Board) for a term of three years (from the date of this decision) f)       confirm the delegation to the Rodney Local Board to make the two remaining Auckland Council appointments to Te Poari o Kaipātiki ki Kaipara (the Parakai Recreation Reserve Board) Tūpuna Maunga Authority g)      confirm that Auckland Council elected membership on the Tūpuna Maunga Authority comprise three governing body and three local board members h)      appoint i)       Cr Josephine Bartley ii)      Cr Cathy Casey iii)     Cr Alf Filipaina as members of the Tūpuna Maunga Authority and appoint Cr Alf Filipaina as deputy chair i)       delegate to the chairs of the eight local boards within whose area the maunga are located, the ability to appoint three members to the Tūpuna Maunga o Tāmaki Makaurau Authority. CARRIED

13

Recruitment process for independent District Licensing Committee members and independent resource management commissioners in 2019-2020

Resolution number GB/2019/119 MOVED by Mayor P Goff, seconded by Deputy Mayor BC Cashmore: That the Governing Body: a)      approve the recommended process for recruiting approximately 10 to 12 District Licensing Committee chairs and members by 30 June 2020, including using a selection panel to finalise selection criteria, shortlist and interview candidates and make recommendations to the Regulatory Committee for final appointments.  b)      appoint a District Licensing Committee selection panel comprising i)       Cr Josephine Bartley ii)      Cr Shane Henderson (alternate) iii)     a member of the Independent Māori Statutory Board iv)     the General Manager Democracy Services v)      the Manager Public Law vi)     a District Licensing Committee chair from another council. c)      delegate authority to the Regulatory Committee to approve the appointment of approximately five District Licensing Committee chairs, one of whom would be appointed to the role of Chief Commissioner, and five to seven members, for the period 1 July 2020 to 30 June 2023. d)      approve a six-month extension of the contracts held by independent commissioners, to 31 December 2020. e)      delegate authority to the Regulatory Committee to approve the selection process and appointments of independent resource management commissioners for 2021 to 2024.  CARRIED

14	Update on the New Zealand International Convention Centre Fire Response
	Resolution number GB/2019/120 MOVED by Mayor P Goff, seconded by Cr D Simpson: That the Governing Body: a)      receive the preliminary update from Auckland Emergency Management on the response to the fire at the Zealand International Convention Centre. CARRIED

15	Governing Body Meeting Schedule for November and December 2019
	Resolution number GB/2019/121 MOVED by Mayor P Goff, seconded by Cr A Filipaina: That the Governing Body: a)      adopt the schedule of meetings for the governing body and its committees for the period 25 November 2019 to 12 December 2019. b)      note that a three year schedule of meetings will be considered as part of the governing body meeting on 26 November 2019. CARRIED

16	Decisions made under delegation during the 2019 election period
	Cr A Filipaina left the meeting at 11.42 am.
	Resolution number GB/2019/122 MOVED by Mayor P Goff, seconded by Cr C Casey: That the Governing Body: a)      note the decisions made under delegation by any two of either the Mayor, Deputy Mayor and Chairperson of the Committee of the Whole or the Chief Executive during the 2019 election period. CARRIED

17	Summary of Governing Body information memoranda and briefings - 12 November 2019
	Resolution number GB/2019/123 MOVED by Mayor P Goff, seconded by Cr G Sayers: That the Governing Body: a)      receive the Summary of Governing Body information memoranda and briefings – 12 November 2019. CARRIED

18        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

11.46 am                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Governing Body HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................