Minutes of Governing Body - 26 November 2019

a) confirm the ordinary minutes of its meeting, held on Friday, 1 November 2019 and the extraordinary minutes of its meeting, held on Tuesday, 12 November 2019, as a true and correct record.

CARRIED

5 Petitions

There were no petitions.

6 Public Input

6.1	Auckland Marina Users Association Inc. - Item 9 - Council Controlled Organisations Review: Approval of Terms of Reference
	Ron Copeland (Northern Reclamation Yacht Clubs Westhaven) addressed the Governing Body on behalf of the Auckland Marina Users Association Inc. regarding the Council Controlled Organisations Review: Approval of Terms of Reference. Euan Little addressed the Governing Body on behalf of the Auckland Marina Users Association Inc. regarding the Council Controlled Organisations Review: Approval of Terms of Reference.
	Cr G Sayers joined the meeting at 9.36am. Cr J Bartley joined the meeting at 9.39am.
	Resolution number GB/2019/126 MOVED by Cr W Walker, seconded by Cr L Cooper: That the Governing Body: a) note the public input from Ron Copeland on behalf of the Northern Reclamation Yacht Clubs Westhaven and Euan Little on behalf of the Auckland Marina Users Association Inc. regarding the Council Controlled Organisations Review: Approval of Terms of Reference and thank them for their attendance. CARRIED

7 Local Board Input

There was no local board input.

8 Extraordinary Business

There was no extraordinary business.

Council Controlled Organisations Review: Approval of Terms of Reference

Note: changes to the original motion, adding new clause d), were made with the agreement of the meeting.

Cr E Collins left the meeting at 10.33am.

Resolution number GB/2019/127

MOVED by Mayor P Goff, seconded by Cr A Filipaina:

That the Governing Body:

a) agree the terms of reference for the Council Controlled Organisations Review

b) note that the timing and phasing of the Council Controlled Organisations Review may be subject to budget and resource allocation and availability and capacity of panel members

c) agree the criteria for selection of the independent review panel members.

d) agree to include in the Council Controlled Organisation accountability section of the Council Controlled Organisations Review terms of reference the following wording “is council exercising the current accountability provisions appropriately”.

CARRIED UNANIMOUSLY

The meeting adjourned at 11.21am and reconvened at 11.26am.

Cr C Darby and Cr D Simpson were not present.

Feedback to Local Government New Zealand on Localism

Cr C Darby returned to the meeting at 11.29am

Cr A Filipaina left the meeting at 11.31am.

Cr D Simpson returned to the meeting at 11.35am.

Cr A Filipaina returned to the meeting at 11.46 am.

Note: changes to the original recommendation, adding new clauses a), c) and d) and amending clause b), were made with the agreement of the meeting.

Resolution number GB/2019/128

MOVED by Mayor P Goff, seconded by Cr P Coom:

That the Governing Body:

a) confirm support for communities to have a say on the nature of local public services and their delivery should work progress by Local Government New Zealand on localism

b) approve the feedback in Attachment B of the agenda report as Auckland Council’s draft response to” “Reinvigorating local democracy: The case for localising power and decision-making to councils and communities.”

c) delegate to the Auckland Council representatives on Local Government New Zealand National Council to make any changes to finalise the feedback by 15 December 2019 to reflect the support for localism.

d) request officers to prepare a full response to the Local Government New Zealand paper to be considered at a workshop in early 2020 and then be considered by the Governing Body.

CARRIED

Allocation of the Governing Body Remuneration Pool

Cr E Collins returned to the meeting at 12.14pm.

Resolution number GB/2019/129

MOVED by Mayor P Goff, seconded by Cr C Darby:

That the Governing Body:

a) approve the proposed allocation of the Auckland Council governance remuneration pool as per the schedule in Attachment A of the agenda report

b) note that staff will forward this allocation to the Remuneration Authority for approval

c) note that:

i) Auckland Council will need to wait until the Remuneration Authority’s amending determination is gazetted before it can pay the new base councillor rate and the new remuneration rates for positions of responsibility

ii) the new base councillor rate will take effect from 22 October 2019 (the day after the date on which the official results for the council were declared by public notice)

iii) the remuneration rates for positions of responsibility will take effect from the day after the Governing Body has made these resolutions

A division was called for, voting on which was as follows:

For

Cr J Bartley

Cr C Casey

Deputy Mayor BC Cashmore

Cr E Collins

Cr P Coom

Cr L Cooper

Cr A Dalton

Cr C Darby

Cr A Filipaina

Mayor P Goff

Cr S Henderson

Cr R Hills

Cr T Mulholland

Cr D Newman

Cr D Simpson

Cr P Young

Against

Cr C Fletcher

Cr G Sayers

Cr S Stewart

Cr W Walker

Abstained

Cr J Watson

The motion was declared carried by 16 votes to 4.

CARRIED

12	Terms of Reference - Working Parties

	Note: amended wording of the original recommendations were made by staff and agreed to by the meeting.

	Resolution number GB/2019/130 MOVED by Mayor P Goff, seconded by Cr T Mulholland: That the Governing Body: a) amend its Terms of Reference for committees by adding the terms of reference for the Joint Governance Working Party and Te Tiriti o Waitangi / Treaty of Waitangi Settlement Working Party as contained in Attachment A of the agenda report b) confirm membership of the Joint Governance Working Party as: i) Deputy Mayor Bill Cashmore (alternate) ii) Councillor Pippa Coom iii) Councillor Angela Dalton iv) Councillor Alf Filipaina v) Councillor Shane Henderson vi) Councillor Richard Hills vii) Councillor Daniel Newman c) confirm membership of the Te Tiriti o Waitangi / Treaty of Waitangi Settlement Working Party as: i) Councillor Linda Cooper ii) Councillor Angela Dalton iii) Councillor Alf Filipaina iv) Councillor Daniel Newman v) Councillor Greg Sayers nominated by Cr Cr Newman, seconded by Cr Dalton (Cr Cooper as chair) d) appoint from the membership of the Te Tiriti o Waitangi / Treaty of Waitangi Settlement Working Party: i) Councillor Cooper as chair ii) Councillor Filipaina as deputy chair CARRIED

Governing Body Meeting Schedule for January 2020 to Election 2022

MOVED by Mayor P Goff, seconded by Cr E Collins:

That the Governing Body:

a) agree that meetings and workshops will be scheduled between 10.00am and 5.00pm

b) adopt the meeting schedule for January 2020 through to the local body election in October 2022, appended as Attachment A of the agenda report

c) authorise the General Manager Democracy Services to amend the schedule if required, in consultation with the chair of the relevant committee, and subject to the Mayor’s or Deputy Mayor’s approval if a formal meeting or workshop has to be held on a Monday or Friday

d) note that the meeting schedule can be amended if the Governing Body agrees to committee scheduling changes between January 2020 and the 2022 local body election in October 2022

Resolution number GB/2019/131

MOVED by Cr J Watson, seconded by Cr W Walker, as an amendment by way of addition:

e) agree that, at the discretion of the chair of the relevant committee that workshops may be open to the public.

A division was called for, voting on which was as follows:

For

Cr C Casey

Deputy Mayor BC Cashmore

Cr E Collins

Cr A Dalton

Cr A Filipaina

Cr C Fletcher

Mayor P Goff

Cr T Mulholland

Cr D Newman

Cr G Sayers

Cr D Simpson

Cr S Stewart

Cr W Walker

Cr J Watson

Cr P Young

Against

Cr J Bartley

Cr P Coom

Cr L Cooper

Cr C Darby

Cr S Henderson

Cr R Hills

Abstained

The motion was declared carried by 15 votes to 6.

CARRIED

The substantive motion was put in parts.

Resolution number GB/2019/132

MOVED by Mayor P Goff, seconded by Cr E Collins:

That the Governing Body:

a) agree that meetings and workshops will be scheduled between 10.00am and 5.00pm

CARRIED

Resolution number GB/2019/133

MOVED by Mayor P Goff, seconded by Cr E Collins:

That the Governing Body:

b) adopt the meeting schedule for January 2020 through to the local body election in October 2022, appended as Attachment A of the agenda report (Option 3)

CARRIED

Resolution number GB/2019/134

MOVED by Mayor P Goff, seconded by Cr E Collins:

That the Governing Body:

CARRIED

Resolution number GB/2019/135

MOVED by Mayor P Goff, seconded by Cr E Collins:

That the Governing Body:

d) note that the meeting schedule can be amended if the Governing Body agrees to committee scheduling changes between January 2020 and the 2022 local body election in October 2022

CARRIED

Resolution number GB/2019/136

MOVED by Mayor P Goff, seconded by Cr E Collins:

That the Governing Body:

e) agree that, at the discretion of the chair of the relevant committee that workshops may be open to the public.

CARRIED

Summary of Governing Body information memoranda and briefings - 26 November 2019

Resolution number GB/2019/137

MOVED by Cr W Walker, seconded by Cr D Simpson:

That the Governing Body:

a) receive the Summary of Governing Body information memoranda and briefings – 26 November 2019.

CARRIED

15 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

1.37pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Governing Body HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Mayor	Hon Phil Goff, CNZM, JP
Deputy Mayor	Deputy Mayor Cr Bill Cashmore
Councillors	Cr Josephine Bartley	From 9.39am, Item 6.1
	Cr Dr Cathy Casey
	Cr Fa’anana Efeso Collins
	Cr Pippa Coom
	Cr Linda Cooper, JP
	Cr Angela Dalton
	Cr Chris Darby
	Cr Alf Filipaina
	Cr Hon Christine Fletcher, QSO
	Cr Shane Henderson
	Cr Richard Hills
	Cr Tracy Mulholland
	Cr Daniel Newman, JP	From 9.33am, Item 3
	Cr Greg Sayers	From 9.36am, Item 6.1
	Cr Desley Simpson, JP
	Cr Sharon Stewart, QSM
	Cr Wayne Walker
	Cr John Watson	From 9.32am, Item 2
	Cr Paul Young