Rodney Local Board

 

OPEN MINUTES

 

 

 

Minutes of an extraordinary meeting of the Rodney Local Board held in the Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa on Wednesday 20 November 2019 at 3:00pm.

 

present

 

Chairperson

Phelan Pirrie

 

Deputy Chairperson

Beth Houlbrooke

 

Members

Brent Bailey

 

 

Steve Garner

 

 

Danielle Hancock

 

 

Tim Holdgate

 

 

Louise Johnston

 

 

Vicki Kenny

 

 

Colin Smith

 

 

 

 

 

 

 

 


Rodney Local Board

20 November 2019

 

 

 

1          Welcome

 

The chairperson welcomed those in attendance and opened the meeting with a karakia

 

 

2          Apologies

  

There were no apologies.

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Leave of Absence

 

There were no leaves of absence.

 

 

5          Acknowledgements

 

There were no acknowledgements.

 

 

6          Petitions

 

There were no petitions.

 

 

Note:   From this point forward, agenda items were taken in the following order:

 

            Item

           

10        Approval of the reclassification of a portion of land at Goodall Reserve, Snells Beach from recreation reserve to local purpose (helipad and parking) reserve

11        Grant of new community lease and licence to occupy to Mauhiri Kaitiaki Charitable Trust forland at 307 Leigh Road, Ti Point

12        Kauri Dieback Disease local park track mitigation in the Rodney Local Board area

13        Local board governance work management for the 2019-2022 triennium

14        Local board appointments and delegations for the 2019-2022 electoral term

15        Appointment of local board members to external community organisations

16        Process for appointment of Local Government New Zealand National Council representative

17        Urgent decision making process

7          Deputations

8          Public Forum 

 

 

9          Extraordinary Business

 

There was no extraordinary business.

 


 

 

 

10

Approval of the reclassification of a portion of land at Goodall Reserve, Snells Beach from recreation reserve to local purpose (helipad and parking) reserve

 

Resolution number RD/2019/139

MOVED by Chairperson P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      approve the reclassification of 0.1712Ha of part of Goodall Reserve legally described as Part Lot 3 DP 114828 redefined by survey as Section 1 Survey Office Plan 530069 from recreation reserve to local purpose (helipad and parking) reserve pursuant to section 24(1)(b) of the Reserves Act 1977 (Attachment A to the agenda report).

CARRIED

 

 

 

 

11

Grant of new community lease and licence to occupy to Manuhiri Kaitiaki Charitable Trust for land at 307 Leigh Road, Ti Point

 

Resolution number RD/2019/140

MOVED by Deputy Chairperson B Houlbrooke, seconded by Member S Garner:  

That the Rodney Local Board:

a)      grant Manuhiri Kaitiaki Charitable Trust a new community lease (270 square metres more or less) and a non-exclusive licence to occupy (9,170 square metres more or less) to be issued under the Local Government Act 2002 for a portion of the land legally described as Section 5 SO 431362 at 307 Leigh Road, Ti Point (Attachment A to the agenda report) subject to the following terms and conditions:

i)       term – an initial term of two years commencing 1 December 2019 with two options for renewal, for two years each

ii)      rent - $1.00 plus GST per annum, if demanded

iii)     early termination clause – a specific amendment to allow for early termination of the lease and the non-exclusive licence to occupy by either party, giving twelve (12) months’ written notice

iv)     the community outcomes plan will be appended as a schedule to the lease agreement

b)      approve the Manuhiri Kaitiaki Charitable Trust Community Outcomes Plan (Attachment B to the agenda report)

c)      note that all other terms and conditions of the proposed new community lease and non-exclusive licence to occupy will be in accordance with the Auckland Council Community Occupancy Guidelines 2012

CARRIED

 


 

 

 

12

Kauri Dieback Disease local park track mitigation in the Rodney Local Board area

 

Grant Jennings – Manager Kauri Dieback and Track Specialist and Katharine Black – Parks and Places Specialist were in attendance for this item.

 

 

 

Resolution number RD/2019/141

MOVED by Deputy Chairperson B Houlbrooke, seconded by Member L Johnston:   

That the Rodney Local Board:

a)         approve a proposed mitigation work programme to protect healthy kauri and reduce the impact of kauri dieback disease in the Rodney Local Board area to be funded by the Natural Environment Targeted Rate

Park

Recommendation

Cost Estimate

(physical works only)

1.    Brick Bay Reserve

Close track indefinitely - provide buffer planting and/or signage and barriers as required.

$ 2,000

2.    Brick Bay Drive - Puriri Place Reserve

Close track indefinitely - provide buffer planting and/or signage and barriers as required.

$2,000

3.    Currys Bush Reserve

Determine one entry point at southern entrance and install hygiene station.

Upgrade western track to kauri-safe standard with geoweb, BAM and fencing to protect kauri. Reopen track following mitigation.

$96,300

4.    Kowhai Park

Upgrade whole track network to kauri-safe standards including:

·   The track to retirement home (with approval, as on private land)

·   Mitigation around lone kauri on western track

·   Install new track surface across grass area from eastern track to carpark

·   Install high use hygiene stations.

·   Re-open closed track following mitigation.

$183,650

5.     Leigh Harbour Cove Walkway

No action required. The Department of Conservation have already upgraded the coastal track to kauri-safe standard.

 

$0

Park

Recommendation

Cost Estimate

(physical works only)

6.    Martins Bay Holiday Park

Close all tracks indefinitely to protect kauri - provide buffer planting and/or signage and barriers as required.

$4,000

 

 

7.    Matheson Bay Reserve

Minor mitigation works are required to bring track up to kauri-safe standard with geoweb, BAM and protection fencing.

Install high use hygiene stations

$73,000

8.    Omeru Scenic Reserve

Track on upper northern side of stream up to top of waterfall to be closed indefinitely - provide buffer planting and/or signage and barriers as required.

All other existing tracks to be upgraded to dry track standard.
Fencing and mulch to be provided around large kauri next to bbq/picnic area.

Alternative route is being investigated to access top of waterfall on southern side of stream away from kauri (not included in costing).

$206,200

9.    Parry Kauri Park

Upgrade whole track network in stages to kauri-safe standards including:

·   At entrance/carpark provide viewing platform and fencing for viewing of large kauri (to restrict access to grass area/kauri root zone).

·   Reduce access to single entry with high use cleaning station

·   Upgrade entire track network with boardwalk

·   Provide new track link connecting the central track to the western track

·   Indefinite closure of track at north eastern exit point (as there is a pocket of kauri here).

$0.8m -

Entrance

$1.5m -

kauri dieback

$1.5m - track renewals

10.  Duck Creek Reserve

This park is infected with kauri dieback and public access should be discouraged (no existing formal tracks). Provide barrier planting, signage and barriers as required.

$2,000

Park

Recommendation

Cost Estimate

(physical works only)

11.  McElroy Reserve

Close all tracks indefinitely to protect kauri (provide buffer planting and/or signage and barriers as required)

$4,000

 

 

12.  Whangateau Domain Recreation Reserve

Provide signage and/or barriers as required to restrict access.

$2,000

13.  Morrison Scenic Reserve

This park is infected with kauri dieback and public access should be discouraged. (no existing formal tracks). Provide barrier planting, signage and barriers as required.

$2,000

14.  Sesquicentennial Walkway

Mulch should be provided as required around the trees to restrict access.

Possible signage to be considered.

$2,000

15.  Green Road, Dairy Flat Highway

Protection fencing to be provided around kauri locations to restrict stock and public accessing roots of kauri. 

$25,000

 

b)        request the Rodney Local Board be provided with an updated schedule for the            programme of works.

CARRIED

 

 

13

Local board governance work management for the 2019-2022 triennium

 

Resolution number RD/2019/142

MOVED by Deputy Chairperson B Houlbrooke, seconded by Member B Bailey:  

That the Rodney Local Board:

a)     agree to establish and appoint local board members as project leads for local board projects or initiatives that align with the Rodney Local Board Plan outcome areas and annual work programme

b)     confirms that project lead requests must be submitted to the local board, on the project lead request form, for confirmation and approval

c)     note that the following project leads are proposed, subject to completion and approval of the project lead documentation:

i)        Green Road (Rangitopuni) – Member Louise Johnson

ii)       Rodney Transport Targeted Rate – Member Phelan Pirrie

iii)      Kumeu-Huapai Centre Plan Activation – Member Brent Bailey

iv)      Accelerated Rodney Seal Extension programme – Member Colin Smith.

CARRIED

 


 

 

 

14

Local board appointments and delegations for the 2019-2022 electoral term

 

Resolution number RD/2019/143

MOVED by Member B Bailey, seconded by Member D Hancock:  

That the Rodney Local Board:

a)      appoint members Brent Bailey, as the nominated local board member, and Tim Holdgate as an alternate, for landowner consents (excluding landowner consents for filming) and authorise them to:

i)       be the point of consultation for staff on all applications for landowner consent and, at their discretion, refer any application for landowner consent to the local board for a local board decision, and

ii)      to be the point of consultation for staff on proposed asset renewal works and, at their discretion, refer any proposed asset renewal works to the local board for a local board decision

iii)     receive staff notifications of areas that may involve reputational, financial, performance or political risk.

b)      appoint members Brent Bailey, as the nominated local board member, and Tim Holdgate as an alternate, for landowner consents for filming and authorises them to:

i)       to be the point of consultation with staff on all applications for landowner consent for filming and, at their discretion, refer any applications for landowner consent for filming to the local board for a local board decision

ii)      receive notifications from staff of areas that may involve reputational, financial, performance or political risk.

c)      appoint members Brent Bailey, as the nominated local board member, and Tim Holdgate as an alternate, for events and authorises them to receive staff notifications of areas that may involve reputational, financial, performance or political risk

d)      delegate to the chairperson Phelan Pirrie the authority to prepare and provide local board views and speak to those local board views at any hearing on applications for liquor licences

e)      delegate to member Danielle Hancock, with the chairperson Phelan Pirrie as an alternate, the authority to provide the local board views on whether a resource consent should proceed as a non-notified, limited notified or fully notified application

f)       delegate to member Danielle Hancock, with the chairperson Phelan Pirrie as an alternate, the authority to prepare and provide local board views and speak those local board views at any hearings on notified resource consents.

CARRIED

 


 

 

15

Appointment of local board members to external organisations

 

MOVED by Deputy Chairperson B Houlbrooke, seconded by Member V Kenny: 

That the Rodney Local Board:

a)      appoint the following board members to the external community groups and organisations listed below for the 2019-2022 triennium:

External organisation

Lead

Alternate

Te Poari o Kaipatiki (Parakai Recreation Reserve Board)

Phelan Pirrie

Brenda Steele (community member)

No alternate required

Kaipara Moana Working Party

Phelan Pirrie

No alternate required

Redvale Landfill Community Liaison Committee

Louise Johnston

No alternate required

North-West Business Improvement District

Vicki Kenny

Brent Bailey

Puhoi to Pakiri Trail Leadership Group

Tim Holdgate

Steven Garner

 

Note:   Changes to the original motion were made, changing the lead of the Puhoi to Pakiri Trail Leadership Group to Member Steven Garner and alternate to Member Tim Holdgate, and agreed to by the meeting.

 

Resolution number RD/2019/144

MOVED by Deputy Chairperson B Houlbrooke, seconded by Member V Kenny:  

That the Rodney Local Board:

a)      appoint the following local board members to the external community groups and organisations listed below for the 2019-2022 triennium:

External organisation

Lead

Alternate

Te Poari o Kaipatiki (Parakai Recreation Reserve Board)

Phelan Pirrie

Brenda Steele (community member)

No alternate required

Kaipara Moana Working Party

Phelan Pirrie

No alternate required

Redvale Landfill Community Liaison Committee

Louise Johnston

No alternate required

North-West Business Improvement District

Vicki Kenny

Brent Bailey

Puhoi to Pakiri Trail Leadership Group

Steven Garner

Tim Holdgate

 

 

 

 

A division was called for, voting on which was as follows:

For

Member B Bailey

Member S Garner

Member D Hancock

Deputy Chairperson B Houlbrooke

Member L Johnston

Member V Kenny

Chairperson P Pirrie

Against

Member T Holdgate

Abstained

Member C Smith

 

The motion was declared carried by 7 votes to 1.

CARRIED

 

Note:   Member T Holdgate withdrew as alternate for the Puhoi to Pakiri Trail Leadership Group.

 

The chairperson called for nominations for appointment as the alternate for the Puhoi to Pakiri Trail Leadership Group.

 

Resolution number RD/2019/145

MOVED by Member S Garner, seconded by Member V Kenny:  

That the Rodney Local Board:

a)         appoint Member B Houlbrooke as the alternate to the Puhoi to Pakiri Trails Trust

External organisation

Lead

Alternate

Puhoi to Pakiri Trail Leadership Group

Steven Garner

Beth Houlbrooke

 

CARRIED

 

Note:   Pursuant to Standing Order 1.9.3 Member D Hancock requested that her abstention be recorded.

 

 

16

Process for appointment of Local Government New Zealand National Council representative

 

Resolution number RD/2019/147

MOVED by Member B Bailey, seconded by Member V Kenny:  

That the Rodney Local Board:

a)      note the amended Local Government New Zealand rules

b)      endorse Option A (selection panel made up of representatives from each local board) as the process for appointing the local board representative to the Local Government New Zealand National Council

c)      delegate to the Chairperson Phelan Pirrie to be part of the selection panel to appoint the local board representative to the Local Government New Zealand National Council

d)      agree in principle to two annual meetings of Auckland Council and Local Government New Zealand (or their representatives) with the arrangements to be decided by the three Auckland Council representatives to the Local Government New Zealand National Council and staff

e)      endorse the proposal that the meetings of the Auckland Council/Local Government New Zealand meetings be co-chaired by the Governing Body and local board representatives appointed to the Local Government New Zealand National Council

CARRIED

 

 

17

Urgent decision-making process

 

Resolution number RD/2019/148

MOVED by Chairperson P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      adopt the urgent decision-making process for matters that require a decision where it is not practical to call the full board together and meet the requirements of a quorum.

b)      delegate authority to the chairperson and deputy chairperson, or any person acting in these roles, to make urgent decisions on behalf of the local board.

c)      agree that the relationship manager, chairperson and deputy chairperson (or any person/s acting in these roles) will authorise the urgent decision-making process by signing off an authorisation memo.

d)      note that all urgent decisions will be reported to the next ordinary meeting of the local board.

CARRIED

 

 

Meeting adjourned at 4.40pm

 

Meeting reconvened at 5.15pm

 

 

7          Deputations

 

7.1

Silverdale Pony Club

 

Andrea Hegan and Chris Ward from the Silverdale Pony Club were in attendance for this item.

 

A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number RD/2019/149

MOVED by Member L Johnston, seconded by Member D Hancock:  

That the Rodney Local Board:

a)      thank representatives from the Silverdale Pony Club for their presentation.

CARRIED

 

Attachments

a     20 November 2019 - Rodney Local Board, Item 7.1 - Silverdale Pony Club presentation.

 

 

 

 

 

 

7.2

North West Toy Library

 

Katherine Wilson from the North-West Toy Library was in attendance for this item.

 

A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number RD/2019/150

MOVED by Member D Hancock, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      thank Ms Wilson from the North-West Toy Library for her presentation.

CARRIED

 

Attachments

a     20 November 2019 - Rodney Local Board, Item 7.2 - North West Toy Library presentation.

 

 

7.3

Kaipara Flats Sports Club

 

Sam Ryburn and John Stevens from the Kaipara Flats Sports Club were in attendance for this item.

 

Documents were tabled in support of this item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number RD/2019/151

MOVED by Member B Bailey, seconded by Deputy Chairperson B Houlbrooke:  

That the Rodney Local Board:

a)      thank Mr Ryburn and Mr Stevens from the Kaipara Flats Sports Club for their presentation.

CARRIED

 

Attachments

a     20 November 2019 - Rodney Local Board, Item 7.3 - Kaipara Flats Sports Club.

 

 

7.4

Improving facilities for youth in the community

 

Campbell Reelick, Santiago Daniel and William Xu from Kristin School were in attendance for this item.

 

A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number RD/2019/152

MOVED by Member L Johnston, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      thank the students from Kristin School for their presentation.

CARRIED

 

Attachments

a     20 November 2019 - Rodney Local Board, Item 7.4 - Improving facilities for youth in the community presentation.

 

 

 

 

8          Public Forum

           

There was no public forum

 

 

18        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

 

6.03 pm                                              The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................