Albert-Eden Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Albert-Eden Local Board held in the Albert Eden Local Board Office, 135 Dominion Road, Mt Eden on Wednesday, 4 December 2019 at 2.00pm.

 

present

 

Chairperson

Margi Watson

 

Deputy Chairperson

Lee Corrick

 

Members

Graeme Easte

 

 

Benjamin Lee

 

 

Julia Maskill

 

 

Christina Robertson

 

 

Kendyl Smith

 

 

 

ABSENT

 

Member

Rachel Langton

 

 

 

ALSO PRESENT

 

Governing Body Member

Christine Fletcher

Entered the meeting at 2.24pm during Item 7.2.

Exited the meeting at 3.17pm following Item 24.

 

 

 

 

 

 

 

 


Albert-Eden Local Board

04 December 2019

 

 

 

1          Welcome

 

            The Chairperson convened the meeting and welcomed attendees with a greeting in Te Reo Māori.

 

 

2          Apologies

  

Resolution number AE/2019/85

MOVED by Member B Lee, seconded by Member L Corrick:  

That the Albert-Eden Local Board:

a)         accept the apology for absence from Member Langton and note the apology for absence from Governing Body Member Casey.

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number AE/2019/86

MOVED by Member M Watson, seconded by Member K Smith:  

That the Albert-Eden Local Board:

a)         confirm the minutes of its inaugural meeting, held on Tuesday, 29 October 2019 and reconvened on Monday, 25 November 2019, as a true and correct record.

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

7          Petitions

 

7.1

Petition - Generation Zero and Women in Urbanism - The Future of Chamberlain Park

 

Note:   The petition was not tabled during the meeting.  The local board allocated David Robertson - Generation Zero and Women in Urbanism, with a Public Forum timeslot (Item 9.4).

 

 

 

 

 

9.4

Public Forum – Generation Zero and Women in Urbanism – The Future of Chamberlain Park

 

David Robertson and Ana Renker-Darby - Generation Zero and Women in Urbanism, were in attendance to address the Albert-Eden Local Board meeting regarding a petition on Chamberlain Park.

 

A document was tabled in support of this item.

A copy has been placed on the official minutes and is available on the Auckland Council website under the minutes attachment.

 

Resolution number AE/2019/91

MOVED by Member C Robertson, seconded by Member J Maskill: 

That the Albert-Eden Local Board:

a)         thank David Robertson and Ana Renker-Darby - Generation Zero and Women in Urbanism, for their attendance and Public Forum presentation.

CARRIED

 

Attachments

a     20191204 Albert-Eden Local Board Meeting - Item 9.4: Public Forum - Generation Zero and Women in Urbanism - The Future of Chamberlain Park - Powerpoint

 

 

 

7.2

Petition – Christopher King – Formal Objection to Auckland Transport’s proposal to disestablish the Outer Link bus service

 

Documents were tabled in support of this item.

Copies have been placed on the official minutes and are available on the Auckland Council website under the minutes attachment.

 

Christopher King, resident, was in attendance to address the Albert-Eden Local Board meeting regarding a petition opposing Auckland Transport’s plans to disestablish the Outer Link bus service.

Petition Prayer:

“Save the Outer Link”

The Outer Link circular bus route in Auckland serves the needs of local residents, from St Lukes, through Eden Quarter to Newmarket, including school children, the elderly, workers, shoppers and tourists and provides integrity to the entire transport network because it crosses virtually every radial bus route.

 

Resolution number AE/2019/87

MOVED by Member L Corrick, seconded by Member G Easte:  

That the Albert-Eden Local Board:

a)         note and thank Christopher King’s petition regarding local communities’ objections to Auckland Transport’s proposal to disestablish the Outer Link bus service.

CARRIED

 

Attachments

a     20191204 Albert-Eden Local Board Meeting - Item 7.2: Petition - Christopher King - Formal Objection to Auckland Transport's proposal to disestablish the Outer Link bus service - Summary of Formal Objection

b     20191204 Albert-Eden Local Board Meeting - Item 7.2: Petition - Christopher King - Formal Objection to Auckland Transport's proposal to disestablish the Outer Link bus service - Copy of 'Save the Outer Link' Petition

 

 

Note:   Governing Body Member Christine Fletcher entered the meeting during Item 7.2 at 2.24pm.

 

 

8          Deputations

 

8.1

Deputation - Matt Fordham, Bike Pt Chevalier - Proposed School Link in Pt Chevalier

 

Note:   Matt Fordham requested to reschedule his Deputation presentation to the local board’s February 2020 business meeting.

 

 

9          Public Forum

 

9.1

Public Forum - Elizabeth Walker and Sel Arbuckle - St Lukes Environmental Protection Society (STEPS)

 

Elizabeth Walker and Sel Arbuckle - St Lukes Environmental Protection Society (STEPS), was in attendance to deliver a presentation during the Public Forum segment of the business meeting, outlining STEPS’ view regarding Chamberlain Park, in particular the ecology and restoration of Waitītiko Meola Creek and riparian rock forest.

 

Documents were tabled in support of this item.

Copies have been placed on the official minutes and are available on the Auckland Council website under the minutes attachment.

 

Resolution number AE/2019/88

MOVED by Member B Lee, seconded by Member C Robertson:  

That the Albert-Eden Local Board:

a)      thank Elizabeth Walker and Sel Arbuckle - St Lukes Environmental Protection Society, for their attendance and Public Forum presentation.

CARRIED

 

Attachments

a     20191204 Albert-Eden Local Board Meeting - Item 9.1: Public Forum - Elizabeth Walker and Sel Arbuckle - St Lukes Environmental Protection Society (STEPS) - Summary

b     20191204 Albert-Eden Local Board Meeting - Item 9.1: Public Forum - Elizabeth Walker and Sel Arbuckle - St Lukes Environmental Protection Society (STEPS) - Powerpoint

 

 

Note:   The local board noted a request from Item 9.2 speaker Paul Chalmers to deliver his Public Forum presentation at a later time in the afternoon due to his schedule and availablility.

 

 

9.3

Public Forum - Peter Haynes and Francis Loo, Residents, Outer Link Bus Service Proposals

 

Frances Loo, resident, was in attendance to deliver a presentation during the Public Forum segment of the business meeting regarding proposals for the Outer Link bus service.

 

Resolution number AE/2019/90

MOVED by Member L Corrick, seconded by Member B Lee:  

That the Albert-Eden Local Board:

a)      thank Frances Loo, resident, for her attendance and Public Forum presentation.

CARRIED

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11

Establishing a working group to guide the development of an Integrated Area Plan for part of Albert-Eden and Puketāpapa

 

Resolution number AE/2019/92

MOVED by Member M Watson, seconded by Member K Smith:  

That the Albert-Eden Local Board:

a)      nominate Member Easte and Member Maskill as representatives to participate in a working group to oversee the development of the Integrated Area Plan for parts of the Albert-Eden and Puketāpapa local board areas.

b)      note that Member Robertson is the alternate representative should either Member Easte and/or Member Maskill are unable to attend a meeting of the working group to oversee the development of the Integrated Area Plan for parts of the Albert-Eden and Puketāpapa local board areas.

CARRIED

 

 

Note:   The local board agreed to bring Item 24 forward following Item 11.

 

24

Governing Body Members' Update

 

Resolution number AE/2019/105

MOVED by Member K Smith, seconded by Member J Maskill: 

That the Albert-Eden Local Board:

a)      receive Governing Body Member Christine Fletcher’s verbal update.

CARRIED

 

Note:   Governing Body Member Fletcher exited the meeting at 3.17pm following Item 24.

 

 

 

12

Road Name Approval: New Private Road created by way of Subdivision at 30 Claude Road, Epsom

 

Resolution number AE/2019/93

MOVED by Member B Lee, seconded by Member G Easte:  

That the Albert-Eden Local Board:

a)      approve the name Mohimohi Lane for the new private road (a commonly owned access lot) created by way of subdivision at 30 Claude Road, Epsom, by Chang Tai Construction Limited (Applicant), in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent reference BUN60077573).

CARRIED

 

 

Note:   Item 9.2 was heard at this point.

 

9.2

Public Forum - Paul Chalmers - Golf Plan for Chamberlain Park

 

Paul Chalmers, resident, was in attendance to deliver a presentation during the Public Forum segment of the business meeting regarding the proposed golf plan for Chamberlain Park.

 

Resolution number AE/2019/89

MOVED by Member J Maskill, seconded by Member B Lee:  

That the Albert-Eden Local Board:

a)      thank Paul Chalmers, resident, for his attendance and Public Forum presentation.

CARRIED

 

 

13

Approval of the Albert-Eden Local Board Engagement Strategy 2019-2022

 

Ollin Perez Raynaud – Local Board Engagement Advisor, was in attendance to speak to this report.

 

Resolution number AE/2019/94

MOVED by Member M Watson, seconded by Member B Lee:  

That the Albert-Eden Local Board:

a)      approve the draft Albert-Eden Local Board Engagement Strategy 2019-2022 (Attachment A).

b)      thank Ollin Perez Raynaud – Local Board Engagement Advisor, for her attendance.

CARRIED

 

 

14

Annual Budget 2020/2021 consultation

 

Emma Reed – Local Board Advisor, was in attendance to speak to this report.

 

Documents were tabled in support of this item.

Copies have been placed on the official minutes and are available on the Auckland Council website under the minutes attachment.

 

Resolution number AE/2019/95

MOVED by Member B Lee, seconded by Member M Watson:  

That the Albert-Eden Local Board:

a)      approve the Annual Budget 2020/2021 local content for consultation and local supporting information for consultation, as outlined in the tabled Attachment A and Attachment B documents.

b)      delegate authority to the chairperson to approve any final changes required to the local content and supporting information for the Albert-Eden Local Board for the Annual Budget 2020/2021 consultation, including online consultation content.

c)      approve the following Have Your Say event in the local board area during the Annual Budget 2020/2021 consultation period:

          i)         a drop-in session on Tuesday, 10 March 2020, 4:00pm - 5:00pm at Albert-Eden Local Board office, 135 Dominion Road, Mt Eden.

d)      delegate authority to the chairperson to approve any final changes required to the Annual Budget 2020/2021 Have Your Say event.

e)      delegate to the following elected members and staff the power and responsibility to hear from the public through ‘spoken (or New Zealand sign language) interaction’ in relation to the local board agreement at the council’s public engagement events, during the consultation period for the Annual Budget 2020/2021:

i)       local board members and chairperson

ii)      General Manager Local Board Services, Local Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor

iii)     any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer.

f)      thank Emma Reed – Local Board Advisor, for her attendance.

CARRIED

 

Attachments

a     20191204 Albert-Eden Local Board Meeting - Item 14: Annual Budget 2020/2021 consultation - Attachment A: Local content for consultation

b     20191204 Albert-Eden Local Board Meeting - Item 14: Annual Budget 2020/2021 consultation - Attachment B: Local supporting information for consultation

 

 

15

Elected Members Expense Policy 2019

 

Emma Reed – Local Board Advisor, was in attendance to speak to this report.

 

Resolution number AE/2019/96

MOVED by Member B Lee, seconded by Member G Easte:  

That the Albert-Eden Local Board:

a)      support the draft Auckland Council Elected Member Expense Policy 2019, noting the amended wording regarding the childcare allowance and health, safety and wellbeing.

b)      express concern that the provisions for reimbursement of travel around Tamaki Makaurau does not adequately reimburse the costs for those who utilise active transport whilst on council business and in particular, the local board request that an appropriate transport allowance be set for those that use modes of transport other than private cars such as cycles, e-bikes, public transport and micro-mobility, to cover relevant costs such as charging, depreciation, public transport costs; and in addition the process for claiming back these expenses should be of similar user-friendliness as that for private cars.

c)      thank Emma Reed – Local Board Advisor, for her attendance.

CARRIED

 

 

 

16

Auckland Council's Quarterly Performance Report: Albert-Eden Local Board for quarter one 2019/2020

 

Emma Reed – Local Board Advisor, was in attendance to speak to this report.

 

Resolution number AE/2019/97

MOVED by Member M Watson, seconded by Member K Smith:  

That the Albert-Eden Local Board:

a)      receive the performance report for quarter one ending 30 September 2019.

b)      note that the Community Facilities 2019/2020 work programme and Community Facilities 2020-2022 indicative work programme (years two and three) have been updated to reflect financial deferrals as a part of the Annual Plan process as shown in Attachment C.

c)      approve the amendment to the Community Facilities 2019/2020 work programme and Community Facilities 2020-2022 indicative work programme (years two and three) to add the following projects to the Risk Adjusted Programme:

i)     ‘Ferndale Community House - investigate renew heritage asset’ (2694)

ii)    ‘Mt Eden Memorial Hall - Comprehensive renewal’ (3083).

d)     thank Emma Reed – Local Board Advisor, for her attendance.

CARRIED

 

 

 

17

Auckland Transport Report - December 2019

 

Lorna Stewart – Auckland Transport Elected Member Relationship Manager, was in attendance to speak to this report.

 

Resolution number AE/2019/98

MOVED by Member J Maskill, seconded by Member B Lee:  

That the Albert-Eden Local Board:

a)      receive the Auckland Transport December 2019 update report.

b)      request Auckland Transport to extend the Outer Link consultation period to 23 December 2019 and accept video submissions if provided.

c)      thank Lorna Stewart – Auckland Transport Elected Member Relationship Manager, for her attendance.

CARRIED

 

 

18

Local board governance work management for the 2019-2022 triennium

 

Emma Reed – Local Board Advisor, was in attendance to speak to this report.

 

Resolution number AE/2019/99

MOVED by Member M Watson, seconded by Member L Corrick:  

That the Albert-Eden Local Board:

a)      endorse the following approach to effectively and efficiently manage the governance work of the local board for the 2019-2022 triennium:

i.          maintain a key focus on annual work programmes and their implementation through quarterly reporting and regular workshops with the whole local board, with decisions made at business meetings

ii.         appoint nominated local board members who will be consulted on landowner consents and events, and who will provide feedback on liquor licences and resource consents

iii.        appoint nominated local board members to external organisations.

b)        thank Emma Reed – Local Board Advisor, for her attendance.

CARRIED

 

 

19

Local board appointments and delegations for the 2019-2021 electoral term

 

Emma Reed – Local Board Advisor, was in attendance to speak to this report.

 

Resolution number AE/2019/100

MOVED by Member K Smith, seconded by Member C Robertson:  

That the Albert-Eden Local Board:

a)      appoint Chairperson Watson, and Member Smith as alternate, for landowner consents (excluding landowner consents for filming) and authorises them to:

i.          be the point of consultation for staff on all applications for landowner consent and, at their discretion, refer any application for landowner consent to the local board for a local board decision, and

ii.         be the point of consultation for staff on proposed asset renewal works and, at their discretion, refer any proposed asset renewal works to the local board for a local board decision

iii.        receive staff notifications of areas that may involve reputational, financial, performance or political risk.

b)      appoint Chairperson Watson, and Member Smith as alternate, for landowner consents for filming and authorises them to:

i.          be the point of consultation with staff on all applications for landowner consent for filming and, at their discretion, refer any applications for landowner consent for filming to the local board for a local board decision

ii.         receive notifications from staff of areas that may involve reputational, financial, performance or political risk.

c)      appoint Chairperson Watson, and Member Smith as alternate, for events and authorises them to receive staff notifications of areas that may involve reputational, financial, performance or political risk.

d)      delegate to Member Maskill, with Member Easte as alternate, the authority to prepare and provide the local board’s views and for the delegate and the local board chairperson to speak to those local board views at any hearings on applications for liquor licences.

e)      delegate to Member Maskill, with Member Easte as alternate, the authority to provide the local board’s views on whether a resource consent should proceed as a non-notified, limited notified or fully notified application.

f)       delegate to Member Maskill, with Member Easte as alternate, the authority to prepare and provide the local board’s views and for the delegate and the local board chairperson to speak to those local board views at any hearings on notified resource consents.

CARRIED

 

 

20

Appointment of local board members to external community organisations

 

Resolution number AE/2019/101

MOVED by Member M Watson, seconded by Member L Corrick:  

That the Albert-Eden Local Board:

a)      appoint the following local board members and alternates to the external community groups and organisations listed below for the 2019-2022 triennium:

Community organisation

Appointed member

Alternate member

Dominion Road Business Association

Deputy Chairperson Corrick

Member Robertson

Kingsland Business Society Incorporated (The Fringe)

Member Lee

Member Smith

Mt Eden Village Business Association

Member Langton

Chairperson Watson

Uptown Business Association

Member Lee

Member Smith

Sandringham Business Association Incorporated

Member Robertson

Member Maskill

Mt Albert Business Association

Member Easte

Member Maskill

Balmoral Chinese Business Association

Deputy Chairperson Corrick

Member Robertson

Citizens Advice Bureau Eden/Albert at St Lukes

Albert-Eden Local Board Chairperson

Albert-Eden Local Board Deputy Chairperson

Aircraft Noise Community Consultative Group

Member Easte

Eden Park Community Liaison Group

Member Maskill

Member Langton

Kerr-Taylor Foundation

Chairperson Watson

Mt Eden Methodist Church Trust

Member Smith

Greenwoods Corner Liaison

Member Langton

Point Chevalier Business Liaison

Chairperson Watson

Member Easte

Meola Stream Community Liaison Group

Member Robertson

Member Easte

 

CARRIED

 

 

21

Adoption of a business meeting schedule

 

Resolution number AE/2019/102

MOVED by Member B Lee, seconded by Member G Easte:  

That the Albert-Eden Local Board:

a)      adopt the meeting schedule outlined below for the 2019-2022 electoral term:

Year

Date

2020

February 18

March 17

April 21

May 19

June 16

July 21

August 18

September 15

October 20

November 17

2021

February 16

March 16

April 20

May 18

June 15

July 20

August 17

September 21

October 19

November 16

2022

February 15

March 15

April 19

May 17

June 21

July 19

August 16

September 20

 

b)      agree to commence business meetings on Tuesdays at 2.00pm to be held at the Albert-Eden Local Board Office, 135 Dominion Road, Mt Eden, and note that Public forum and Deputations will be scheduled in the early part of the business meeting to enable participation by the public and stakeholders in the democratic process.

c)      note the dates and time for meetings for local board plans and local board agreements are yet to be finalised.

CARRIED

 

 

22

Process for appointment of Local Government New Zealand National Council representative

 

Resolution number AE/2019/103

MOVED by Member C Robertson, seconded by Member J Maskill:  

That the Albert-Eden Local Board:

a)      note the amended Local Government New Zealand (LGNZ) rules.

b)      endorse Option A (selection panel made up of representatives from each local board) as the process for appointing the local board representative to the Local Government New Zealand (LGNZ) National Council.

c)      delegate to the chairperson to be part of the selection panel to appoint the local board representative to the Local Government New Zealand (LGNZ) National Council.

d)      agree in principle to two annual meetings of Auckland Council and Local Government New Zealand (LGNZ) (or their representatives) with the arrangements to be decided by the three Auckland Council representatives to the Local Government New Zealand (LGNZ) National Council and staff.

e)      endorse the proposal that the meetings of the Auckland Council / Local Government New Zealand (LGNZ) meetings be co-chaired by the governing body and local board representatives appointed to the Local Government New Zealand (LGNZ) National Council.

CARRIED

 

23

Urgent decision-making process

 

Resolution number AE/2019/104

MOVED by Member M Watson, seconded by Member K Smith:  

That the Albert-Eden Local Board:

a)      adopt the urgent decision-making process for matters that require a decision where it is not practical to call the full board together and meet the requirements of a quorum.

b)      delegate authority to the chairperson and deputy chairperson, or any person acting in these roles, to make urgent decisions on behalf of the local board.

c)      agree that the relationship manager, chairperson and deputy chairperson (or any person/s acting in these roles) will authorise the urgent decision-making process by signing off an authorisation memo.

d)      note that all urgent decisions will be reported to the next ordinary meeting of the local board.

CARRIED

 

 

Note:   The local board agreed to bring Item 24 forward following Item 11.

 

 

25

Chairperson's Report

 

Resolution number AE/2019/106

MOVED by Member L Corrick, seconded by Member B Lee:  

That the Albert-Eden Local Board:

a)      receive Chairperson Watson’s verbal report.

CARRIED

 

 

26

Board Member's Reports

 

Resolution number AE/2019/107

MOVED by Member M Watson, seconded by Member L Corrick:  

That the Albert-Eden Local Board:

a)      receive Deputy Chairperson Corrick and Members Smith, Lee, Maskill, Robertson and Easte’s verbal Board Reports for December 2019.

CARRIED

 

 

27

Governance Forward Work Calendar

 

Resolution number AE/2019/108

MOVED by Member L Corrick, seconded by Member B Lee:  

That the Albert-Eden Local Board:

a)      note the December 2019 edition of the Albert-Eden Local Board Governance Forward Work Calendar.

CARRIED

 

 

28

Albert-Eden Local Board Workshop Notes

 

Resolution number AE/2019/109

MOVED by Member J Maskill, seconded by Member C Robertson:  

That the Albert-Eden Local Board:

a)      receive the Albert-Eden Local Board Workshop Records for the workshops held on 16, 23 and 30 October 2019, and 6, 13, 20 and 27 November 2019.

CARRIED

 

 

29        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

 

5.03 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Albert-Eden Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................