Kōmiti Mō Te Kopou Me Te Arotake Whakatutukitanga / Appointments and Performance Review Committee
OPEN MINUTES
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Minutes of a meeting of the Appointments and Performance Review Committee held in the Room 1, Level 26, 135 Albert St, Auckland on Thursday, 5 December 2019 at 2.30pm.
Chairperson |
Hon Phil Goff, CNZM, JP |
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Deputy Chairperson |
Cr Hon Christine Fletcher, QSO |
Until 3.50pm |
Members |
Cr Josephine Bartley |
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Cr Chris Darby |
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Cr Alf Filipaina |
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Cr Richard Hills |
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Cr Desley Simpson, JP |
Until 4.28pm, Item C5 |
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IMSB Chair David Taipari |
Until 3.58pm, Item C5 |
Ex-officio |
Deputy Mayor Cr Bill Cashmore |
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ABSENT
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Cr Pippa Coom |
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Appointments and Performance Review Committee 05 December 2019 |
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Resolution number APR/2019/1 MOVED by Mayor P Goff, seconded by Cr C Fletcher: That the Appointments and Performance Review Committee: a) accept the apologies from Cr Pippa Coom for absence on council business, Cr Desley Simpson and Cr Christine Fletcher for early departure on council business. |
There were no declarations of interest.
There are no minutes to be confirmed.
There were no petitions.
There was no public input.
There was no local board input.
There was no extraordinary business.
8 |
Process for the appointment of board members to the Auckland Regional Amenities Funding Board |
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Note: a change to the original motion, adding new clause b), was made with the agreement of the meeting. |
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Resolution number APR/2019/2 MOVED by Mayor P Goff, seconded by Cr D Simpson: That the Appointments and Performance Review Committee: a) note that a confidential report is included in the agenda and provides information regarding the three board members appointed by Auckland Council whose appointment term expires on 31 May 2020. b) agree that the process for appointing members to the Auckland Regional Amenities Funding Board will be consistent with council’s appointment and remuneration policy for board members of council organisations. c) note that the report is confidential due to the personal information contained in them and the final appointment decisions will be made publicly available at the conclusion of the Auckland Regional Amenities Funding Board appointment process. |
9 |
Process for the appointment of directors to Auckland's council-controlled organisations |
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Resolution number APR/2019/3 MOVED by Mayor P Goff, seconded by Cr D Simpson: That the Appointments and Performance Review Committee: a) approve the board appointment process for the council-controlled organisations and council organisations in this agenda b) note that the following confidential reports are included in the agenda and provide information regarding the: i) appointments of a chair and a director to the board of Auckland Transport ii) appointment of a trustee to the Community Education Trust (COMET) iii) appointment of two board members on Auckland Airport Community Trust (AACT). c) note that these reports are confidential due to the personal information contained in them and the final appointment decisions will be made publicly available at the conclusion of the appointment process. |
10 |
Appointment of board interns to Auckland's council-controlled organisations |
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Resolution number APR/2019/4 MOVED by Mayor P Goff, seconded by Deputy Mayor BC Cashmore: That the Appointments and Performance Review Committee: a) approve delegation of final advertising and briefs to the Manager, CCO Governance and External Partnerships b) approve the composition of the selection panel for board intern appointments as follows: i) a director-mentor appointed by each council-controlled organisation ii) an Independent Māori Statutory Board member iii) Councillor Josephine Bartley. |
11 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
Resolution number APR/2019/5 MOVED by Mayor P Goff, seconded by Cr C Fletcher: That the Appointments and Performance Review Committee: a) exclude the public from the following part(s) of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows. This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:
C1 CONFIDENTIAL: Appointment of board members to the Auckland Airport Community Trust
C2 CONFIDENTIAL: Appointment of directors to Auckland's council-controlled organisations
C3 CONFIDENTIAL: Appointment of board member to COMET (Community Education Trust) Auckland
C4 CONFIDENTIAL: Board appointments to Auckland Regional Amenities Funding Board
C5 CONFIDENTIAL: Setting the Chief Executive's Performance Objectives
The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting. |
2.35pm The public was excluded.
Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.
4.53pm The public was re-admitted.
restatementS
It was resolved while the public was excluded:
C1 |
CONFIDENTIAL: Appointment of board members to the Auckland Airport Community Trust |
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Resolution number APR/2019/6 MOVED by Mayor P Goff, seconded by Cr C Fletcher: c) agree that the report and attachments will remain confidential due to the private information relating to individuals contained in the report d) note that at the conclusion of the appointment process the decisions will be made publicly available. |
C2 |
CONFIDENTIAL: Appointment of directors to Auckland's council-controlled organisations |
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Resolution number APR/2019/9 MOVED by Cr C Fletcher, seconded by IMSB Chair D Taipari: f) agree that the report and attachments will remain confidential due to the private information relating to individuals contained in the report g) note that at the conclusion of the appointment process the decisions will be made publicly available. |
C3 |
CONFIDENTIAL: Appointment of board member to COMET (Community Education Trust) Auckland |
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Resolution number APR/2019/10 MOVED by Mayor P Goff, seconded by Cr A Filipaina: b) agree that the report and attachments will remain confidential due to the private information relating to individuals contained in the report c) note that at the conclusion of the appointment process the decisions will be made publicly available. |
C4 |
CONFIDENTIAL: Board appointments to Auckland Regional Amenities Funding Board |
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Resolution number APR/2019/11 MOVED by Mayor P Goff, seconded by Cr D Simpson: i) note that the report and attachments will remain confidential, and that at the conclusion of the appointment process the decisions will be made publicly available. The report must stay confidential due to the information relating to individuals contained in the report. |
C5 |
CONFIDENTIAL: Setting the Chief Executive's Performance Objectives |
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Resolution number APR/2019/12 MOVED by Mayor P Goff, seconded by Deputy Mayor BC Cashmore: c) agree that there be no restatement of the resolutions, report and attachments. |
4.53 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Appointments and Performance Review Committee HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................