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Resolution
number AUD/2019/76
MOVED by Chairperson S Sheldon, seconded by
Deputy Mayor Cr BC Cashmore:
That the Audit and Risk Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
b) agree
that Greg Schollum, Deputy Auditor-General, Office of the Auditor-General and
Athol Graham, Audit Director, Audit New Zealand be permitted to remain for all
of the Confidential items after the public has been excluded, because of
their knowledge of matters which will help the Audit and Risk Committee in
its decision-making.
The general subject of each matter to be considered while
the public is excluded, the reason for passing this resolution in relation to
each matter, and the specific grounds under section 48(1) of the Local
Government Official Information and Meetings Act 1987 for the passing of this
resolution follows.
This resolution is made in reliance on section 48(1)(a)
of the Local Government Official Information and Meetings Act 1987 and the
particular interest or interests protected by section 6 or section 7 of that
Act which would be prejudiced by the holding of the whole or relevant part of
the proceedings of the meeting in public, as follows:
C1 Council-controlled
Organisations' Quarterly Risk Updates - December 2019
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The public conduct of the part of the meeting would
be likely to result in the disclosure of information for which good reason
for withholding exists under section 7.
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s7(2)(c)(i) - The withholding of the information is
necessary to protect information which is subject to an obligation of
confidence or which any person has been or could be compelled to provide
under the authority of any enactment, where the making available of the
information would be likely to prejudice the supply of similar information
or information from the same source and it is in the public interest that
such information should continue to be supplied.
s7(2)(h) - The withholding of the information is
necessary to enable the local authority to carry out, without prejudice or
disadvantage, commercial activities.
In particular, the report contains risk reporting
and detailed top risks confidential to the council-controlled
organisations' Boards or Audit and Risk Committees. The council-controlled
organisations have provided their risk reports for the council's Audit and
Risk Committee subject to confidentiality.
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s48(1)(a)
The public conduct of the part of the meeting would
be likely to result in the disclosure of information for which good reason
for withholding exists under section 7.
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C2 Confidential
discussion of key financial statement judgements and assumptions and endorse
the pro forma interim report and NZX release for the 6 months ended 31
December 2019
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
In
particular, the report contains financial assumptions and judgements that
have an impact on the financial results of the Auckland Council Group as at
31 December 2019.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C3 Office
of the Auditor-General and Audit New Zealand briefing
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
In
particular, the report from Audit New Zealand contains information
regarding the interim report and financial results of the Auckland Council
Group and Auckland Council as at 31 December 2019.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C4 Assurance
Services - Integrity activity and internal audit outcomes
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(c)(i)
- The withholding of the information is necessary to protect information
which is subject to an obligation of confidence or which any person has
been or could be compelled to provide under the authority of any enactment,
where the making available of the information would be likely to prejudice
the supply of similar information or information from the same source and
it is in the public interest that such information should continue to be
supplied.
In
particular, the report contains details of integrity and audit and review
activity. The maintenance of confidentiality is required to ensure
effective assurance processes for Council.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The
text of these resolutions is made available to the public who are present at
the meeting and form part of the minutes of the meeting.
CARRIED
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