Devonport-Takapuna Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Devonport-Takapuna Local Board held in the Devonport-Takapuna Local Board Office, 1 The Strand, Takapuna on Tuesday, 10 December 2019 at 2:00pm.

 

present

 

Chairperson

Aidan Bennett

 

Deputy Chairperson

George Wood, CNZM

 

Members

Trish Deans

 

 

Ruth Jackson

 

 

Jan O'Connor, QSM

 

 

Toni van Tonder

 

 

ABSENT

 

 

 

 

 

 

ALSO PRESENT

 

 

 

 

 

 

 

 

 

 

 

 

 

 

IN ATTENDANCE

 

 

 

 

 

 

 

 

 

 

 


Devonport-Takapuna Local Board

10 December 2019

 

 

 

1          Welcome

 

            Member Toni van Tonder opened the meeting with a karakia.

 

2          Apologies

  

There were no apologies.

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number DT/2019/81

MOVED by Deputy Chairperson G Wood, seconded by Member R Jackson:  

That the Devonport-Takapuna Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 19 November 2019, as true and correct.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

6.1

Mr. Graham Pitts

 

The board acknowledged the recent passing of Graham Pitts, who was a well-known architecht and environmentalist in Devonport. Graham greatly assisted the Devonport Borough Council in its direction for heritage refuse and environmental policies. The local board is saddend by his loss and offer its condolences to his family and friends.

 

Resolution number DT/2019/82

MOVED by Member J O'Connor, seconded by Member R Jackson:  

That the Devonport-Takapuna Local Board:

a)       acknowledge the passing of Mr. Graham Pitts, a well-known architect and environmentalist in Devonport and extends its thougts and condolences to his family and friends.

 

CARRIED

 

 

 

 

 

 

 

 

 

 

6.2

Whakaari / White Island eruption

 

Chairperson A Bennett addressed the board in support of this item.

 

Resolution number DT/2019/83

MOVED by Member R Jackson, seconded by Member J O'Connor:  

That the Devonport-Takapuna Local Board:

a)       acknowledge the victims of the Whakaari / White Island eruption, and extends its thoughts and condolences to the friends and families of those impacted.

 

CARRIED

 

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

9.1

Peter McNee – Sunnynook Communty Association

 

Peter McNee of Sunnynook Community Association was in attendance to address the board in support of this item.

 

A document was tabled. A copy has been placed on the official minutes and is avaliable on the Auckland Council Website as a minutes attachment.

 

 

Resolution number DT/2019/84

MOVED by Deputy Chairperson G Wood, seconded by Member J O'Connor:  

That the Devonport-Takapuna Local Board:

a)       receive the presentation from Peter McNee and thank him for his attendance.

b)       request that the tabled document be forwarded to Auckland Transport for their consideration.

CARRIED

 

Attachments

a     10 December 2019 - Item 9.1 Peter McNee - Sunnynook Community Association - Speaking Notes

b     10 December 2019 - Item 9.1 Peter McNee - Sunnynook Community Association - SCA February 2020 Newsletter Article  

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

 

 

 

11        Notices of Motion

 

Under Standing Order 2.5.1 (Notices of Motion have been received from Deputy Chairperson George Wood for consideration under items 12 and 13 respectively.

 

12

Notice of Motion - Deputy Chairperson George Wood - Weed Spraying in Devonport Domain

 

Resolution number DT/2019/85

MOVED by Deputy Chairperson G Wood, seconded by Member J O'Connor:  

That the Devonport-Takapuna Local Board:

a)      requests this Notice of Motion and annexed document be received.

b)      notes with concern that after five months no report as requested at the Devonport-Takapuna Local Board community forum on 25 June 2019 has been received.

c)      requests that the issue of onehunga weed proliferating, flowering and seeding on the Devonport Doman and Vauxhall Reserve be urgently addressed.

d)      recommend that operational staff commence using the Bow and Arrow application to address weed issues at Vauxhall Reserve and Devonport Domain, Devonport, in alignment with Auckland Council’s weed management policy.

e)      request that operational staff and the North Shore Cricket Club proactively inform and educate neighbours of Vauxhall Reserve and Devonport Domain and the wider community of the Bow and Arrow application, in alignment with Auckland Council’s weed management policy.

 

CARRIED

Note:   Pursuant to Standing Order 1.8.6, Member T Deans requested that her dissenting vote be recorded.

 

 

 

13

Notice of Motion - Deputy Chairperson George Wood - Additional Waitemata Harbour Connection

 

Resolution number DT/2019/86

MOVED by Deputy Chairperson G Wood, seconded by Member J O'Connor:  

That the Devonport-Takapuna Local Board:

a)      requests this Notice of Motion and annexed documents be received.

b)      seek dialogue with the representative of Auckland Council who is involved in this project and planning for the northern connection for the Waitemata Harbour Crossing.

c)      requests that the Devonport-Takapuna Local Board have more frequent meetings with representatives of New Zealand Transport Agency to enable this board to get a good understanding of the impact of transport projects in this area.

CARRIED

 

 

 

 

 

 

14

Approval for Private Road Name for Development at 10 - 13 Rutherford Street, Belmont

 

Resolution number DT/2019/87

MOVED by Member J O'Connor, seconded by Deputy Chairperson G Wood:   

That the Devonport-Takapuna Local Board:

a)      approve the road name Te One Place for the private road constructed within the subdivision being undertaken by Ngati Whatua Orakei Whai Rawa Ltd, (the Applicant), at 10 - 13 Rutherford Street, Belmont, (Stage 1B) in accordance with section 319(1)(j) of the Local Government Act 1974.

 

CARRIED

 

15

Devonport-Takapuna Local Board Quick Response Round One 2019/2020 grant allocations

 

Moumita Duta and Lisa Howard-Smith were in attendance to address the board in support of this item.

 

Resolution number DT/2019/88

MOVED by Chairperson A Bennett, seconded by Member T van Tonder:  

That the Devonport-Takapuna Local Board:

a)      agree to fund, part-fund or decline each application received in Devonport-Takapuna Quick Response Round One, listed in Table One.

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Amount Granted

QR2002-102

Losalia Aleva

Arts and culture

Towards venue hire, catering and administration costs including printing of songs and information.

$1,000.00

$0.00

QR2002-112

North Shore Brass Incorporated

Arts and culture

Towards venue hire, advertising, design costs and artist expenses including air travel, artist fee, and conductor expenses for the North Shore Brass Cathedral Brass concert on 22 March 2020 at St Peters Anglican Church, Takapuna.

$2,000.00

$0.00

QR2002-115

Devonport Library Associates Incorporated

Arts and culture

Towards filming, editing and uploading of talks onto the website as part of Depot's Cultural Icons Series.

$2,000.00

$1,000.00

QR2002-116

The Methodist Church Of New Zealand Te Haahi Weteriana O Aotearoa Takapuna Parish

Arts and culture

Towards the artist fee, organ tuning and advertising for an organ recital at the Takapuna Methodist Church on 2 February 2020.

$750.00

$500.00

QR2002-119

The Lake House Trust

Arts and culture

Towards the cost of an electrician, plumber, and labour for the deinstallation of the old kiln and installation of the new kiln at the Lake House Arts Centre.

$2,000.00

$2,000.00

QR2002-120

Depot Arts and Music Space Trust

Arts and culture

Towards the purchase of acoustic materials and key recording equipment for the new studio at Depot Artspace.

$2,000.00

$1,000.00

QR2002-122

Action Education Incorporated

Arts and culture

Towards three “Stand-up Poetry” nights to be held at the Takapuna library between 1 January 2020 to 31 December 2020 including the cost of a disc jockey, donation for the master of ceremonies, Facebook advertising, guest performer fee, event collateral and poster design and a contribution to Action Education for event coordination, logistics, sound gear, travel and administration.

$2,000.00

$840.00

QR2002-124

Robyn Gibson

Arts and culture

Towards the cost of materials, production, and the installation of kinetic sculptures in the streets of Devonport.

$1,600.00

$0.00

QR2002-125

The Operating Theatre Trust

Arts and culture

Towards the set and theatre property designer fees for the "The Santa Claus Show '19".

$2,000.00

$0.00

QR2002-127

North Shore Theatre and Arts Trust (The PumpHouse Theatre)

Arts and culture

Towards the choir and musician fees, printing of songbooks for the audience, marketing, professional master of ceremonies, usher and technical staff costs for the 2019 Christmas Carols in the amphitheater at the Pumphouse Theatre in December 2019.

$1,400.00

$700.00

QR2002-132

Auckland Sinfonietta Trust

Arts and culture

Towards advertising, conductor fees and musicians travel expenses for the Baroque Festival.

$2,000.00

$1,020.00

QR2002-103

Devonport Community Workshop

Community

Towards the purchase of a new “Thicknesser” machine (plant machinery) for the community work shop.

$2,000.00

$2,000.00

QR2002-110

Youthline Auckland Charitable Trust

Community

Towards volunteer training services and triage support staff wages.

$2,000.00

$2,000.00

QR2002-113

Bays Youth Community Trust

Community

Towards annual marketing costs to promote The Bays Youth Community Trust between January and June 2020.

$2,000.00

$0.00

QR2002-114

Takapuna Community Facilities Trust

Community

Towards the costs of advertising, catering, performers and workshop fee, donations, decorations, technical support and venue hire for the "Older Women’s Network Festival-Past, Present and Future” on 16 May 2020.

$1,351.00

$1,351.00

QR2002-121

Devonport Community Creche Incorporated

Community

Towards the upgrade of the alarm and monitoring system.

$1,606.70

$1,398.00

QR2002-123

The Wilson Home Trust

Community

Towards the purchase of two sofas for the new family entertainment room at the Wilson Home.

$2,000.00

$2,000.00

QR2002-129

Devonport Community House Incorporated

Community

Towards the purchase of 21 chairs for the Kauri Hall at Devonport Community House.

$1,983.24

$1,983.24

QR2002-135

PHAB Association (Auckland) Incorporated

Community

Towards equipment and facilitation cost for the delivery of a pilot programme for local youth with disabilities from 3 February to 19 April 2020.

$2,000.00

$998.75

QR2002-106

Lofty Ned

Events

Towards the cost of the event's main stage, marquee and sound concert system for “The Devonport Christmas Festival Dance and Music in the Park” on 1 December 2019.

$4,932.00

$0.00

QR2002-131

Paul Cornish

Events

Towards the cost of road signs and the “JETS” flags for the run season from 22 January to 1 April 2020.

$453.00

$453.00

QR2002-101

Forrest Hill Milford United Association Football Club Incorporated

Sport and recreation

Towards the coaching contractor fees for the "Junior Football Programmes" from 16 December 2019 to 30 April 2020.

$2,000.00

$2,000.00

QR2002-107

Milford Tennis Club Incorporated

Sport and recreation

Towards the purchase and installation of motion light sensors and Closed Curcuit Television (CCTV) cameras.

$2,000.00

$1,000.00

QR2002-108

Lake Pupuke Tennis Club Incorporated

Sport and recreation

Towards the purchase of tennis balls.

$2,000.00

$1,000.00

Total

 

 

 

$45,075.94

$23,745.24

 

CARRIED

 

Note:   The meeting adjourned at 3.31pm and reconvened at 3.36pm

All members of the meeting were present.

 

16

Approval to create a new community facilities project to renew the roof at 2 Mary Poynton Crescent, Takapuna

 

Resolution number DT/2019/89

MOVED by Deputy Chairperson G Wood, seconded by Member T Deans:  

That the Devonport-Takapuna Local Board:

a)       approve a new project being ‘2 Mary Poynton Crescent - renew the roof’ in the Community Facilities Work Programme 2019 – 2022 with a capital renewals budget allocation of $400,000.

b)       request that the roof renewal work be done simultaneously with the other refurbishment work on the 2 Mary Poynton Crescent project.

 

CARRIED

 

 

17

Auckland Transport monthly update - December 2019

 

Resolution number DT/2019/90

MOVED by Deputy Chairperson G Wood, seconded by Chairperson A Bennett:  

That the Devonport-Takapuna Local Board:

a)      receive the Auckland Transport December 2019 monthly update report and thank Marilyn Nicholls for her presentation and attendance.

 

CARRIED

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

18

Annual Budget 2020/2021 consultation

 

Resolution number DT/2019/91

MOVED by Deputy Chairperson G Wood, seconded by Chairperson A Bennett:  

That the Devonport-Takapuna Local Board:

a)      approve Attachment A local content for consultation and Attachment B local supporting information for consultation.

b)      delegate authority to the Local Board Chairperson and Deputy Chairperson, under the condition that all members are consulted, to approve any final changes required to the local content and supporting information for the Devonport-Takapuna Local Board for the Annual Budget 2020/2021 consultation, including online consultation content.

c)      approve the following Have Your Say event in the local board area during the Annual Budget 2020/2021 consultation period:

i)       Movies in Parks event, 5pm to 8pm, Friday 20 March 2020 at Milford Reserve, Milford

d)      recommend that the Have Your Say event be complemented and supported through engagement with the following key stakeholders:

i)       Sunnynook Community Association

ii)      Castor Bay Residents and Ratepayers Association

iii)     Milford Business Association

iv)     Devonport Business Association

v)      Takapuna Beach Business Association

vi)     Takapuna North Community Facilities Trust

vii)    Auckland North Community and Development

viii)   Bayswater Community Association

ix)     Devonport Peninsular Trust

x)      Milford Residents Association

xi)     Environment Takapuna

e)      allocate a maximum of $2000 of operational funding for advertising costs in local newspapers.

          note that Local Board Services staff will also be engaging key stakeholders listed in recommendation D on the development of the 2020-2023 Devonport-Takapuna Local Board Plan.

f)       note that additional engagement opportunities will be made available once the public consultation processes and timeframes for the Lake Road Improvements and Panuku Unlock Takapuna projects are confirmed.

g)      delegate authority to the local board chairperson and Deputy Chairperson to approve any final changes required to the Have Your Say event.

h)      delegate to the following elected members and staff the power and responsibility to hear from the public through ‘spoken (or New Zealand sign language) interaction’ in relation to the local board agreement at the council’s public engagement events, during the consultation period for the Annual Budget 2020/2021:

i)       local board members and chairperson

ii)      General Manager Local Board Services, Local Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor

iii)     any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer.

 

CARRIED

 

 

19

Amendments to the 2019/2020 Community Facilities work programme

 

Resolution number DT/2019/92

MOVED by Deputy Chairperson G Wood, seconded by Member T Deans:  

That the Devonport-Takapuna Local Board:

a)      approve the amendment to the 2019– 2022 Community Facilities work programme project Claystore Heritage building - renew building structure & electricals - community workspace (ID 2155), and amend the activity description to state:

i)       planning for physical works to be undertaken in the 2019/2020 financial year

ii)      deliver physical works in the 2020/2021 financial year.

b)      Approve the amendment to the Community Facilities 2019 – 2022 work programme to add the following projects to the Risk Adjusted Programme:

i)       ID 2202 ‘139 Beach road – Barrack Renewal’

ii)      ID 2258 ‘Devonport Takapuna – refurbish park toilets 2018/2019’

iii)     ID 2160 ‘Devonport Takapuna – renew park roading and car parks 2017/2018’

iv)     ID 2256 ‘Devonport Takapuna renew park structures 2018/2019

v)      ID 3073 Windsor Reserve – Renew band rotunda and seating

vi)     ID 2802 Lansdowne Reserve – renew park play spaces

vii)    ID 2805 Linwood Reserve – renew play space

viii)   ID 2452 Milford Reserve – renew toilets and changing rooms

ix)     ID 2789 Montgomery Reserve – renew park play spaces

x)      ID2844 Nile Reserve – renew park play spaces

xi)     ID 2564 Oliver Reserve (Kawearu) – renew park play spaces

xii)    ID 2216 Patuone Reserve – upgrade and renew walkway

xiii)   ID 1979 Allen Hill Reserve – install irrigation and lighting on field 1.             

 

CARRIED

 

 

 

 

 

 

 

 

 

20

Auckland Council's Quarterly Performance Report: Devonport-Takapuna Local Board for quarter one 2019/2020

 

Resolution number DT/2019/93

MOVED by Deputy Chairperson G Wood, seconded by Member T Deans:  

That the Devonport-Takapuna Local Board:

a)      receive the performance report for quarter one ending 30 September 2019.

b)      reallocate $10,000 operational funding from the community grants budget to the Belmont Centre Town Design project (work programme ID 1238).

c)      request an update on the coastal waste water pipeline on the south of Milford Beach towards Black Rock and the upgrading of the facility.

d)      request an update on the negotiations between Auckland Council and the Firth Family at Black Rock.

CARRIED

 

 

21

Elected Members' Expense Policy 2019

 

Resolution number DT/2019/94

MOVED by Deputy Chairperson G Wood, seconded by Member T van Tonder:  

That the Devonport-Takapuna Local Board:

a)       support the principles set out in the draft Auckland Council Elected Members’ Expense Policy 2019.

 

CARRIED

 

 

22

Chairpersons' Report

 

A document was tabled. A copy has been placed on the official minutes and is avaliable on the Auckland Council Website as a minutes attachment.

 

Resolution number DT/2019/95

MOVED by Chairperson A Bennett, seconded by Deputy Chairperson G Wood:   

That the Devonport-Takapuna Local Board:

a)      receive and thank Chairperson A Bennett for his verbal report

CARRIED

 

Attachments

a     10 December 2019 - Item 22 Chairpersons Report - Speaking notes  

 

 

 

 

 

 

 

 

 

 

 

23

Elected Members' Reports

 

A document was tabled. A copy has been placed on the official minutes and is avaliable on the Auckland Council Website as a minutes attachment.

 

Resolution number DT/2019/96

MOVED by Deputy Chairperson G Wood, seconded by Chairperson A Bennett:  

That the Devonport-Takapuna Local Board:

a)         receive and thank Deputy Chairperson G Wood for his written report.

CARRIED

 

Attachments

a     10 December 2019 - Item 23 Elected Members' Reports - Deputy Chairperson G Wood Written Report

 

 

24

Ward Councillor Update

 

This item was withdrawn

 

 

25

Governance Forward Work Calendar

 

Resolution number DT/2019/97

MOVED by Deputy Chairperson G Wood, seconded by Chairperson A Bennett:  

That the Devonport-Takapuna Local Board:

a)      note the Devonport-Takapuna Local Board governance forward work calendar for December 2019 as set out in Attachment A of this agenda report.

CARRIED

  

 

26        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

 

5.13 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Devonport-Takapuna Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................