Kōmiti ā Pūtea, ā Mahi Hoki /
Finance and Performance Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Finance and Performance Committee held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Tuesday, 3 December 2019 at 9.31am.

 

present

 

Chairperson

Cr Desley Simpson, JP

 

Deputy Chairperson

Cr Shane Henderson

 

Members

Cr Josephine Bartley

From 9.42am, Item 9

 

IMSB Member Renata Blair

 

 

Cr Dr Cathy Casey

 

 

Deputy Mayor Cr Bill Cashmore

 

 

Cr Fa’anana Efeso Collins

From 9.42am, Item 9

 

Cr Pippa Coom

 

 

Cr Linda Cooper, JP

 

 

Cr Angela Dalton

 

 

Cr Chris Darby

From 11.04am, Item C1

 

Cr Alf Filipaina

From 9.50am, Item 10

 

Cr Hon Christine Fletcher, QSO

 

 

Mayor Hon Phil Goff, CNZM, JP

From 9.36am, Item 8

 

Cr Tracy Mulholland

 

 

Cr Daniel Newman, JP

From 9.33am, Item 8

 

Cr Greg Sayers

From 9.33am, Item 8

 

Cr Sharon Stewart, QSM

 

 

IMSB Chair David Taipari

 

 

Cr Wayne Walker

From 9.43am, Item 10

 

Cr John Watson

From 9.50am, Item 10

 

Cr Paul Young

 

 

 

APOLOGIES

 

Member

Cr Richard Hills

 

 

 

 

 


Finance and Performance Committee

03 December 2019

 

 

 

1          Apologies

  

Resolution number FIN/2019/118

MOVED by Cr D Simpson, seconded by Cr S Henderson:  

That the Finance and Performance Committee:

a)         accept the apologies from Cr Hills for absence; and Cr Darby, Cr Filipaina IMSB Chair D Taipari for lateness.

CARRIED

 

 

 

2          Declaration of Interest

 

There were no declarations of interest.

 

 

 

3             Confirmation of Minutes

 

There were no confirmation of minutes

 

 

 

4          Petitions

 

There were no petitions.

 

 

 

5          Public Input

 

There was no public input.

 

 

 

6          Local Board Input

 

There was no local board input.

 

 

 

7          Extraordinary Business

 

There was no extraordinary business.

 


 

 

8

6 Clonbern Road, Remuera disposal recommendation

 

Cr D Newman joined the meeting at 9.33am.

Cr G Sayers joined the meeting at 9.33am.

Mayor P Goff joined the meeting at 9.36am.

Cr G Sayers left the meeting at 9.40am.

 

Resolution number FIN/2019/119

MOVED by Cr D Simpson, seconded by Cr L Cooper:  

That the Finance and Performance Committee:

a)      approve subject to the satisfactory conclusion of any required statutory processes the disposal for redevelopment purposes of 6 Clonbern Road, Remuera comprised of an estate in fee simple being part Lot 7 DP 3576, part Lot 1 DP 48318, part Lot 1 DP 20189, part Lot 4 DP 3576, part Lot 4 DP 3576, part Lot 5 DP 3576, part Lot 2 DP 48318, part Lot 4 DP 3576, part Lot 5 DP 3576, part Lot 84 DP 3576 and part Lot 85 DP 3576 contained to computer freehold registers NA19D/1099, NA143/246, NA320/154

b)      approve the disposal subject to the provision of a minimum of 200 car parking spaces within any new development

c)      agree that final terms and conditions be approved under the appropriate delegations.

CARRIED

 

 

9

Delegation for approval for releasing the interim and full year Auckland Council Group results to the NZX

 

Cr E Collins joined the meeting at 9.42am.

Cr J Bartley joined the meeting at 9.42am.

 

Resolution number FIN/2019/120

MOVED by Deputy Mayor BC Cashmore, seconded by Cr D Simpson:  

That the Finance and Performance Committee:

a)      delegate authority to the chair and deputy chair of the Finance and Performance Committee to approve the release of the interim and full year Auckland Council Group financial results to the NZX for each reporting period through to 30 June 2022; being the end of the current term of the elected members.

CARRIED

 

 

10

Auckland Council Group and Auckland Council 2019/2020 quarter one performance report to 30 September 2019

 

A PowerPoint presentation was given.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Cr W Walker joined the meeting at 9.43am.

IMSB Chair D Taipari joined the meeting at 9.49am.

Cr A Filipaina joined the meeting at 9.50am.

Cr J Watson joined the meeting at 9.50am.

Cr G Sayers returned to the meeting at 9.56am.

 

 

 

Resolution number FIN/2019/121

MOVED by Cr S Henderson, seconded by Cr D Simpson:  

That the Finance and Performance Committee:

a)      receive the Auckland Council Group and Auckland Council quarterly performance report for the period ended 30 September 2019.

CARRIED

 

Attachments

a     3 December 2019 - Finance and Performance Committee, Item 10 - Auckland Council Group and Auckland Council 2019/2020 quarter one performance report to 30 September 2019 - PowerPoint presentation

 

 

 

11

Auckland Regional Amenities Funding Board: Delegate approval of Auckland Council's submission for the 2020/2021 Funding Levy

 

Cr P Coom left the meeting at 10.52am

 

Resolution number FIN/2019/122

MOVED by Cr W Walker, seconded by Deputy Mayor BC Cashmore:  

That the Finance and Performance Committee:

a)      delegate approval of the Auckland Council submission to the Auckland Regional Amenities Funding Board Draft Funding Plan 2020/2021 to the chair and/or deputy chair Finance and Performance Committee.

CARRIED

 

 

 

12        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

13        Procedural motion to exclude the public

Resolution number FIN/2019/123

MOVED by Cr D Simpson, seconded by Cr T Mulholland:  

That the Finance and Performance Committee:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

 

 

 

 

C1       Delegation for a Weathertightness Claim

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(g) - The withholding of the information is necessary to maintain legal professional privilege.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains legal advice and information confidential to legal proceedings

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

10.54am          The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

11.33am          The public was re-admitted.

 

 

restatementS

 

It was resolved while the public was excluded:

 

C1

Delegation for a Weathertightness Claim

 

Resolution number FIN/2019/124

MOVED by Cr L Cooper, seconded by Cr S Henderson:  

b)      agree that the report and decision remain confidential.

  

 

11.33am                                             The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Finance and Performance Committee HELD ON

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................