I hereby give notice that an ordinary meeting of the Hibiscus and Bays Local Board will be held on:
Date: Time: Meeting Room: Venue:
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Thursday, 12 December 2019 2:00pm Browns Bay Local Board Office, 2 Glen Road, Browns Bay |
Hibiscus and Bays Local Board
OPEN AGENDA
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MEMBERSHIP
Chairperson |
Gary Brown |
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Deputy Chairperson |
Victoria Short |
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Members |
Andy Dunn |
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Janet Fitzgerald, JP |
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Gary Holmes |
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Julia Parfitt, JP |
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Alexis Poppelbaum |
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Leanne Willis |
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(Quorum 4 members)
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Gemma Kaldesic Democracy Advisor for Hibiscus and Bays Local Board
4 December 2019
Contact Telephone: 02 152 7397 Email: gemma.kaldesic@aucklandcouncil.govt.nz Website: www.aucklandcouncil.govt.nz
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Hibiscus and Bays Local Board 12 December 2019 |
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1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
4 Confirmation of Minutes 5
5 Leave of Absence 5
6 Acknowledgements 5
7 Petitions 5
8 Deputations 5
9 Public Forum 5
10 Extraordinary Business 6
11 Hibiscus and Bays Local Board Quick Response Round One 2019/2020 grant allocations 7
12 Hibiscus and Bays Local Board Facility Grant 2019/2020 97
13 Grant application from Friends of Okura Bush 103
14 Whangaparāoa Coastal Compartment Management Plan 115
15 Auckland Transport Update to the Hibiscus and Bays Local Board December 2019 123
16 Additional Event Survey 2019/2020 135
17 Elected Members Expense Policy 2019 141
18 New road names in the Southbucks Limited subdivision at Parkview Drive, Hobbs Bay 169
19 New road name in the Xiriu Zhan subdivision at 129 Wainui Road, Silverdale 177
20 Annual Budget 2020/2021 consultation 185
21 Auckland Council’s Quarterly Performance Report: Hibiscus and Bays Local Board for quarter one 2019/2020 193
22 Governance forward work calendar 235
23 Consideration of Extraordinary Items
At the close of the agenda no apologies had been received.
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
That the Hibiscus and Bays Local Board: a) confirm the minutes of its meeting held on Thursday 21 November as a true and correct record, subject to the following addition:
i) Item 14 c), Resolution number HB/2019/198 as follows: Two nominations for lead at Destination Orewa Beach BID were received. The vote was tied with Member J Parfitt and Member G Holmes nominating Member J Fitzgerald, and Member L Willis and Deputy Chairperson V Short nominating Member A Dunn. The outcome was determined using a coin toss, Member J Fitzgerald took the lead with Member A Dunn assuming the alternate role.
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At the close of the agenda no requests for leave of absence had been received.
At the close of the agenda no requests for acknowledgements had been received.
At the close of the agenda no requests to present petitions had been received.
Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Hibiscus and Bays Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.
At the close of the agenda no requests for deputations had been received.
A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been received.
Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general business of the local authority; and
(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”
Hibiscus and Bays Local Board 12 December 2019 |
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Hibiscus and Bays Local Board Quick Response Round One 2019/2020 grant allocations
File No.: CP2019/19443
Te take mō te pūrongo
Purpose of the report
1. To fund, part-fund or decline the applications received for Hibiscus and Bays Quick Response, Round One 2019/2020.
Whakarāpopototanga matua
Executive summary
2. This report presents applications received in Hibiscus and Bays Quick Response Round One 2019/2020 (Attachment B).
3. The Hibiscus and Bays Local Board adopted the Hibiscus and Bays Grants Programme 2019/2020 on 15 May 2019 (Attachment A). The document sets application guidelines for contestable community grants submitted to the local board.
4. The Hibiscus and Bays Local Board has set a total community grants budget of $528,059 for the 2019/2020 financial year. A total of $197,387 was allocated to Local Grants Round One 2019/2020. $9,000 was allocated towards Orewa Community Centre - subsidy for fees and charges (resolution number (HB/2019/163) and $5,000 was allocated to the Crate Day 2019 signage. This leaves a total of $316,672 to be allocated to one local grants and two quick response rounds.
5. Twenty-two applications were received for Quick Response Round One 2019/2020, requesting a total of $43,943.64.
Recommendation/s That the Hibiscus and Bays Local Board: a) agree to fund, part-fund or decline each application received in Hibiscus and Bays Quick Response Round One, listed in Table One.
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Horopaki
Context
6. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.
7. Auckland Council Community Grants Policy supports each local board to adopt a grants programme.
8. The local board grants programme sets out:
· local board priorities
· lower priorities for funding
· exclusions
· grant types, the number of grant rounds and when these will open and close
· any additional accountability requirements.
9. The Hibiscus and Bays Local Board adopted their grants programme for 2019/2020 on 15 May 2019 and will operate two quick response and two local grant rounds for this financial year.
10. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.
Tātaritanga me ngā tohutohu
Analysis and advice
11. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.
Tauākī whakaaweawe āhuarangi
Climate impact statement
12. The Local Board Grants Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; increasing access to single-occupancy transport options; home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and educating about sustainable lifestyle choices that reduce carbon footprints.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
13. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.
14. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
15. Local boards are responsible for the decision-making and allocation of local board community grants. The Hibiscus and Bays Local Board is required to fund, part-fund or decline these grant applications in accordance with its priorities identified in the local board grant programme.
16. The local board is requested to note that section 48 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.
17. A summary of each application received through Hibiscus and Bays Quick Response Round One 2019/2020 (Attachment B) is provided.
Tauākī whakaaweawe Māori
Māori impact statement
18. The local board grants programme aims to respond to Auckland Council’s commitment to improving Maori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Maori. Auckland Council’s Maori Responsiveness Unit has provided input and support towards the development of the community grant processes.
19. Three applicants applying to Hibiscus and Bays Quick Response Round One indicate projects that target Māori or Māori outcomes.
Ngā ritenga ā-pūtea
Financial implications
20. The allocation of grants to community groups is within the adopted Long-Term Plan 2018-2028 and local board agreements.
21. The Hibiscus and Bays Local Board has set a total community grants budget of $526,129 for the 2019/2020 financial year.
22. A total of $193,387 was allocated to Local Grants Round One 2019/2020. This leaves a total of $332,742 to be allocated to one local grants and two quick response rounds.
23. Twenty-two applications were received for Quick Response Round One 2019/2020, requesting a total of $43,943.64(Attachment B).
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
24. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.
Ngā koringa ā-muri
Next steps
25. Following the Hibiscus and Bays Local Board allocation of funding for the quick response round one, Commercial and Finance staff will notify the applicants of the local board’s decision.
Attachments
No. |
Title |
Page |
Hibiscus and Bays Local Board Grants Programme 2019-2020 (Under Separate Cover) |
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Hibiscus and Bays Quick Response Round One 2019/2020 applications (Under Separate Cover) |
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Ngā kaihaina
Signatories
Author |
Moumita Dutta - Senior Grants Advisor |
Authorisers |
Marion Davies - Grants and Incentives Manager Lesley Jenkins - Relationship Manager |
12 December 2019 |
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Hibiscus and Bays Local Board Facility Grant 2019/2020
File No.: CP2019/19554
Te take mō te pūrongo
Purpose of the report
1. To approve the scope and criteria for grant allocations for a local facilities grant round in the Hibiscus and Bays Local Board area for 2019/2020.
Whakarāpopototanga matua
Executive summary
2. The Hibiscus and Bays Local Board has set a total community grants budget of $528,059 for the 2019/2020 financial year. A total of $211,387 was allocated to Local Grants Round One 2019/2020. This leaves a total of $316,672 to be allocated to one local grants and two quick response rounds.
3. The local board introduced the Hibiscus and Bays Facility Grant in 2018/2019 to support the development of local facilities. A total of $150,000 was allocated from the grants budget, with the ability of groups to apply for a maximum of $50,000.
4. The Hibiscus and Bays Facility grant was well received in 2018/2019, with six successful grants allocated.
5. A facility grant round for the renovation and development of facilities is recommended to be held in 2019/2020, with a recommended budget of $100,000; opening on 3 February 2020 and closing on 6 March 2020.
Recommendations That the Hibiscus and Bays Local Board: a) approve a contestable facility grant round of $100,000, to support the development of local-facilities, including the scope and criteria, with an opening date of 3 February 2020, a closing date of 6 March 2020 and a decision date in May 2020. |
Horopaki
Context
6. The Hibiscus and Bays Local Board adopted the Hibiscus and Bays Grants Programme 2019/2020 on 15 May 2019. The document sets application guidelines for contestable community grants submitted to the local board.
7. In addition to the grants programme, the local board held a contestable grant round to support local facilities, for the development or renovation of sport and recreation, arts or community facilities in the local board area in 2018/2019. This enabled groups to further leverage this local board funding, to seek other sources of funding.
8. Grants for the 2018/2019 facility grant round were offered for the completion of:
· needs assessments
· feasibility studies
· investigation and design
9. The Hibiscus and Bays Facility grant was well received in 2018/2019, with six successful grants allocated. These were:
· Orewa Surf Life Saving Club Incorporated $40,000
· Bowls Orewa Incorporated $35,000
· Whangaparaoa Tennis Club $25,000
· Windsor Park Community and Multisport Hub Incorporated $10,000
· Silverdale United Rugby and Sports Club Incorporated $30,000
· Sir Peter Blake Marine Education and Recreation Centre $10,000
Tātaritanga me ngā tohutohu
Analysis and advice
10. The local board have indicated they would like to support the development of local facilities through a contestable grants process.
11. A new dedicated grant round is again proposed to be available in early 2020, for the allocation of grants for the renovation and development of sport and recreation, arts and community facilities. This grant round would receive applications for assistance with the development of these facilities. Grant applications would be assessed against the agreed criteria to maximise the outcomes the local board is seeking (see Attachment A). In particular, higher priority will be given to grant applicants who are able to leverage local board funding to seek other sources of funding for their proposed project. For example, a needs assessment could be funded by the local board, to enable the group to apply for Foundation North or Lotteries funding for the completion of the construction costs.
12. Grants for the 2018/2019 facility grant round were offered for the completion of:
· needs assessments
· feasibility studies
· investigation and design
13. It is proposed that the 2019/2020 facilities grant has the same criteria as 2018/2019, but also includes the provision for groups to complete minor building works. This would allow more flexibility for groups.
14. The assessment criteria (see Attachment A) covers the areas of:
· evidence of an increase in participation for the club or group
· strategic alignment with council plans
· working in partnership and sharing of facilities
· capability of groups, including ability to leverage the local board funding to obtain other sources of funding.
15. Out of scope for this grant round would be:
· the improvement of council facilities or council land or property
· sports fields, as the supply and demand for sports fields is within the scope of the Sports Infrastructure Development Project.
18, The opening date for the new grant round would be 3 February 2020, with the closing date 6 March 2020. The decision date would be in May 2020.
16. The contestable grant round would enable a tailored approach to the allocation of grants for community facilities with separate criteria and guidelines.
Ngā whakaaweawe ā-rohe me
ngā tirohanga a te poari ā-rohe
Local impacts and local board views
17. The local board have previously indicated they would like to implement another facilities grant round in 2019/2020, for community facilities.
Tauākī whakaaweawe Māori
Māori impact statement
18. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.
Ngā ritenga ā-pūtea
Financial implications
19. The allocation of grants to community groups is within the adopted 2018-2028 Long-Term Plan and 2019/2020 local board agreement.
20. The Hibiscus and Bays Local Board has set a total community grants budget of $528,059 for the 2019/2020 financial year. A total of $211,387 was allocated to Local Grants Round One 2019/2020. This leaves a total of $316,672 to be allocated to one local grants and two quick response rounds. It is recommended that a budget of $100,000 is allocated for the Facility Grant round for 2019/2020.
21. It is proposed that there is no maximum this year for each grant, to enable flexibility for the local board to consider the applications on a case by case basis.
Ngā raru tūpono
Risks
22. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with this grant proposal.
Ngā koringa ā-muri
Next steps
23. Following the Hibiscus and Bays Local Board approval of the process to allocate grants to local facilities, the grants staff will promote the new grant opportunity through the appropriate media channels and community groups.
Ngā tāpirihanga / Attachments
No. |
Title |
Page |
a⇩ |
Hibiscus and Bays Facility Grant assessment criteria 2019/2020 |
101 |
Ngā kaihaina / Signatories
Author |
Marion Davies - Grants and Incentives Manager |
Authoriser |
Lesley Jenkins - Relationship Manager |
12 December 2019 |
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Grant application from Friends of Okura Bush
File No.: CP2019/20668
Te take mō te pūrongo
Purpose of the report
1. To fund, part-fund or decline a grant application for Friends of Okura Bush for the Okura Forest Festival received by the Hibiscus and Bays Local Board, as an urgent request.
Whakarāpopototanga matua
Executive summary
2. This report presents a grant application for $10,000 from Friends of Okura Bush for the Okura Forest Festival received by Hibiscus and Bays Local Board as an urgent request.
3. The reason for the urgent request is due to a misunderstanding where Friends of Okura Bush thought they had been included in the Locally Driven Initiatives (LDI) event partnership fund for 2019/2020 (refer to Attachment A). Due to this misunderstanding the group did not apply for a grant via the last available contestable funding round.
4. The Okura Bush Festival is proposed to be held on 15 February 2020.
Recommendation/s That the Hibiscus and Bays Local Board: a) agree to fund, part-fund or decline the request for $10,000 from Friends of Okura Bush for the Okura Bush Festival on 15 February 2020, from the grants budget.
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Horopaki
Context
6. In 2015 the Okura Forest Festival was established to promote community awareness of environmental initiatives occurring in the local and wider area. People of all ages attend the event and patron numbers have increased each year with 1500 patrons attending in 2019. New concepts continue to be added to the event programme to enhance the impact of the event.
7. The Okura Forest Festival is an all-day music festival starting at 11:00am and ending at 11:00pm with local youth bands performing and higher profile headline acts. Organisations with an environmental focus, both local and regional, participate with information and promotional stalls. Food and beverage are also sold on site.
8. Funds generated by event ticket sales go towards supporting the local environmental education activities run by Friends of Okura Bush throughout the year. All participants running the festival are volunteers from Okura, Redvale, Long Bay and Stillwater.
9. The annual event has been successfully held over the past six consecutive years and has been consistently funded by the Hibiscus and Bays Local Board. The local board has funded the group the following amounts in the last three financial years:
· 2018/2019 $9.000
· 2017/2018 $5,000
· 2016/2017 $2,000
10. In 2019, Friends of Okura Bush did not apply for funding for the Okura Forest Festival through the local board’s Contestable Fund as it was under the impression that the event had been added to the Hibiscus and Bays Local Board Locally Driven Initiatives (LDI) event partnership fund for 2019/2020 and future events. The group have now learned that this was a misunderstanding.
11. Friends of Okura Bush are urgently requesting $10,000 to support the operational costs of the festival. A budget to outline the costs of the event has been made available (refer to Attachment A). The event seeks additional funding from other sources and charges a modest entry fee to help cover expenses as well as fundraising for the environmental activities, as mentioned above.
Tātaritanga me ngā tohutohu
Analysis and advice
13. Upon review of the application submitted for the Okura Forest Festival and through the success of the event there is evidence for public appetite for the event.
14. The Hibiscus and Bays Local Board have shown an interest and support for the event and the organising group over several years by way of approving annual grant applications.
15. The Okura Forest Festival meets several of the local board outcomes including:
·A protected and enhanced environment
· Our people are involved and have a strong sense of pride in the look and feel of their local area
· Our community enjoys access to quality parks, reserves and facilities for leisure, sport and recreation.
Tauākī whakaaweawe āhuarangi
Climate impact statement
16. The Okura Forest Festival runs 12 environmental and wellbeing workshops on such topics as looking after our rivers, attracting butterflies and moths to our gardens, how we can live more lightly on the planet, climate change issues, yoga sessions and more. The event also acts as a recruitment drive for new volunteers and supporters for the annual work programme run by Friends of Okura Bush.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
17. Auckland Council staff from relevant departments are invited to attend the event to educate the public on local board key initiatives such as supporting volunteers to collaborate and deliver programmes on biodiversity, pollution and stream care. In previous years Wai Care, Biodiversity and the Kauri Die Back education programme have had stalls at the festival. The local board chair is also invited to speak at the event each year.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
18. The Okura Forest Festival is a highlight on the annual events calendar and is a unique event within the local board catchment with the key focus on environmental education. It provides an opportunity for community and youth engagement and promotes a collaborative approach to volunteer efforts to enhance the natural environment throughout the year.
Tauākī whakaaweawe Māori
Māori impact statement
19. In the past speaking and participation opportunities have been offered to Te Kawerau a Maki. This year the event will contact three iwi, namely Te Kawerau a Maki, Ngati Manuhiri and Ngati Rehua to offer speaking and participation opportunities at the event.
Ngā ritenga ā-pūtea
Financial implications
20. The request is for a grant from the Hibiscus and Bays Local Board. There are no other financial implications.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
21. There are no known risks.
Ngā koringa ā-muri
Next steps
22. For the Hibiscus and Bays Local Board to decide to:
agree to fund, part-fund or decline the urgent request funding application for $10,000 from Friends of Okura Bush for the Okura Bush Festival 2020.
Attachments
No. |
Title |
Page |
a⇩ |
FOOB - Letter re funding F |
107 |
Ngā kaihaina
Signatories
Author |
Marion Davies - Grants and Incentives Manager |
Authoriser |
Lesley Jenkins - Relationship Manager |
Hibiscus and Bays Local Board 12 December 2019 |
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Friends of Okura Bush Incorporated Society
Friends of Okura Bush
109 Haigh Access Road
Redvale 0794
25 November 2019
Members of the
Hibiscus and Bays Local Board
50 Centreway Road
Orewa
Dear Members
Friends of Okura Bush (FoOB) is a voluntary group established to protect and enhance the Okura Estuary Scenic Reserve and surrounding area in Council and private ownership. Since its inception seven years ago, it has appreciated the support it has received from the Local Board for the work that it has been undertaking.
For the past six years, FoOB has organised a major festival – the Okura Forest Festival – with a contribution of funding from the Local Board. The amount of funding has increased each year as the Festival has grown in concept and numbers.
This year FoOB did not apply for funding for the Festival, which is to be held on the 15th February 2020, through the Board’s Contestable Fund as it was given the impression that it had been provided by the Board through another avenue – see below. Without this funding, the Festival is put in grave jeopardy of proceeding. FoOB is therefore requesting that the Board urgently consider FoOB’s request for this popular event.
Request:
Friends of Okura Bush (FoOB) requests that the Hibiscus and Bays Local Board urgently consider funding from the Contestable Funding Grant Scheme be granted towards the Okura Forest Festival event. The amount sought is $10,000.
FoOB is also seeking that the Okura Forest Festival be considered in the future as one of the Local Boards signature events.
Reason:
Unfortunately we had a misunderstanding about our group’s need to apply for funding in this current round, believing that funding provision from the Local Board had already been made and it was not necessary to reapply to the Contestable Fund. We have now learned that this was not the case.
The Forest Festival is to be held in February next year and preparations are well underway. As the next Contestable Funding round does not occur until after this event, and as funding cannot be made retrospectively, we would be extremely grateful if this application could be considered urgently within the next month to allow organisation to proceed.
The Okura Forest Festival:
Auckland’s largest environmental awareness music event
Friends of Okura Bush (FoOB) has been running the Festival very successfully for the past six years with funding support from the Local Board. It is an event held to promote community awareness of environmental and environmentally-friendly initiatives occurring in the local and wider area, including what is happening across the Local Board area. It has become the one key event in Okura, and a significant one for the Hibiscus and Bays Local Board area.
The Festival is an all-day music event (11 am – 11 pm), much looked forward to as the
‘Local Community Big Day Out’. It is focused on environmental conservation, and helps greatly to fund FoOB’s activities in the Okura Bush and surrounding area, including education activities involving local residents. All participants running the Festival are volunteers from the communities of Okura, Redvale, Long Bay and Stillwater.
As it has grown in scale, the event has become more professional, and more expensive to run. Although local bands, some featuring our local youth, still perform throughout the day, a larger number of headline bands are also engaged at some cost to attract patrons. The staging and sound systems have become more sophisticated. One of the greatest increases in cost last year was the need to meet Council’s waste minimisation requirements for managing, including sorting.
A number of environmentally-focussed organisations, both local and regional, participate with information/promotional stalls. The event provides an excellent opportunity for all participating groups to recruit new volunteers and supporters, including young volunteers, as well as to raise funding of their own.
The Festival also runs 12 environmentally-related and wellbeing 1-hour workshops on such topics as looking after our rivers, attracting butterflies and moths to our gardens, how we can live more lightly on the planet, climate change issues, yoga session etc. The workshops are popular, each with attendances of 40 – 80 participants.
A range of excellent food and beverages, much of it prepared by FoOB, is provided at very reasonable cost.
Who attends the Festival
About 1500 people attended the Festival in February 1919 were around 1500 and it is expected that between 1500 and 2000 in will attend next February. However, attendance is dependent on other events on at the same time, and the weather.
The event is targeted to young people and families attracted by the music and the environmental theme. Many families attend with their children during the day and early evening and a range of exciting activities are provided for children. The evening programme is more targeted towards older youth and adults enjoying the concert. This is one of very few events targeting youth held in the Local Board area.
The event is supported by the Albany Ward councillors, and members of Council staff involved in environmental issues, with several attending. An invitation is always extended to Local Board members to attend, again with representatives attending.
Meeting Local Board outcomes:
The Okura Forest Festival meets a number of pertinent Local Board outcomes, namely:
· A protected and enhanced environment.
A large team of volunteers help organise and run the Festival, with the aim of increasing awareness of a range of environmental issues, and to gain support the work of FoOB. This includes:
- Managing a pest eradication programme in the Okura Bush Reserve and the surrounding neighbourhood properties
- Advising and educating owners of adjoining property owners
- Running a number of community planting days eg, at Weiti, Stillwater, Silverdale
- Running community educational programme re the restoration and pest-free work
- Undertaking an annual bird count in the Okura Bush Reserve
- Actively involved in protection of endangered or at risk shore birds on shores of the Okura Estuary
- Working with the Department of Conservation and Council’s kauri dieback team to improve tracks in the Okura Bush
- Developing a vision for restoring the wetland at Karepiro Bay – liaising with the land owner and the Local Board to do this
- FoOB is a very active member of the Hibiscus and Bays Restoration Group and has an executive place on the newly formed H&B Pest Free group. Representatives of FoOB took a leadership role in the establishment of H&B Pest Free.
- Liaising with tangata whenua – Te Kawerau o Maki and Ngati Manuhire
- Has taken an active role in fighting urban development at Okura in order to protect the Long Bay-Okura Marine Reserve, protect the environmental values of Okura Bush Reserve, and to protect birdlife and other creatures associated with the bush and the estuary. (Okura Bush Reserve one of the last native coastal broadleaf forests in the wider Auckland area.)
· Our people are involved and have a strong sense of pride in the look and feel of their local area
- FoOB has a large number of volunteers reflecting intergenerational demographic. It is one of few community organisations in the Local Board area which crosses generations with an army of both young and older volunteers.
- FoOB is highly motivated to protect the natural resources of the Local Board area, and takes much pride in doing this.
· Our community enjoys access to quality parks, reserves and facilities for leisure, sport and recreation.
- As mentioned above, FoOB is working with DOC and Council’s kauri dieback teams to address kauri dieback issues, so that the Okura Bush Reserve can re-opened to the public. FoOB has also played a supportive role in work being undertaken to address kauri die back in other reserves in the Bays
Budget for the event:
FoOB is seeking $10,000 from the Local Board towards its expenses for the Festival. A budget is attached. Please note, that rain event insurance is being sought, but not yet accounted for in the budget.
Funding from other sources has been sought but so far no other has been secured.
Okura Forest Festival as a Local Board signature event
FoOB believes that it fits the criteria used to be acknowledged as one of the Local Board’s signature events.
It has a record of running six annual events very successfully, with extremely positive feedback. It has now become an institution in the Okura/Dairy Flat/Stillwater/Northern Bays area, much looked forward to.
FoOB has sought funding from other sources, and also charges a modest entry fee to help cover expenses for the event, and as fundraising for the environmental activities it undertakes. All persons involved in these activities work voluntarily.
Conclusion
FoOB wishes to thank the Local Board for its support to date, and hopes that the Board will urgently consider its request for $10,000 funding for its 2020 Forest Festival. Without this funding, the Okura Forest Festival will be very unlikely be able to proceed. .
Any funding grant from the Board will be acknowledged in its promotional media for and throughout the event.
FoOB also wishes that the Board consider that this event be recognised as a Local Board Signature
Event in the future.
Kind regards
Lezette Reid
Chairperson
Friends of Okura Bush
okurabush.org.nz info@okurabush.org.nz 109 Haigh Access Road, Redvale, Auckland, 0794
Registered charity number: CC51234. Phone: +64 9 4788810
Draft Budget for Forest Festival & Environmental Awareness Day
Saturday February 15, 2020
As at 20 November 2019 ...
OUT:
Confirmed:
16/09/19 Morgan Holmes Security Ltd $ 345.00
23/10/19 Rapid Renta Fence, 95m Event Fencing $ 628.19
25/10/19 Kennards Hire, 4 Portaloos $ 617.98
17/10/19 Hercules Gazebo 1 x 3m x 6m Gazebo $ 1,642.60
18/10/19 Hibiscus Coast Zero Waste, covering event $ 540.50
04/11/19 Extreme Marquees 2 x 3mx4.5m Gazebos $ 2,630.30
04/11/19 Active Audio & Lighting Ltd, Stage/Sound/Lights $ 3,500.00
04/11/19 Sussed Events Stage cover $ 500.00
08/11/19 Little Island Creamery, nice blocks & freezer hire $ 579.60
Sub-total: $10,984.17
Pending: (estimates based on previous costs) $ 62.66
Friendlypak recyclable crockery & cutlery $ 527.49
Inkredible, Tee Shirts & Visors $ 400.00
Signs, warratahs, petrol for volunteers $ 600.84
Active Audio & Lighting Ltd, Generator Hire $ 200.00
Kiwibank Eftpos Terminal Hire $ 64.40
TicketRiver Wristbands $ 282.52
Gilmours $ 1,000.00
Pak n Save $ 250.00
Fruit World $ 400.00
The Rock Factory, backline/guitar amps $ 667.00
Headline Bands: Band 1 $ 2,300.00
Band 2 $ 2,200.00
Band 3 $ 1,139.44
Band $ 1,000.00
Sub-total $ 11,094.35
TOTAL: $22,078.52
IN:
Confirmed:
Pending:
*Pub Charity $ 7,500.00
*The Community Trusts Foundation $ 7,500.00
(*both applied for and notification due in January, we can only accept one
as they both refer to the same use of funds)
Other Source $ 3,500.00
Actual Potential Total (using only one of the $7,500) $ 11,000.00
12 December 2019 |
|
Whangaparāoa Coastal Compartment Management Plan
File No.: CP2019/20678
Te take mō te pūrongo
Purpose of the report
1. To appoint two members of the Hibiscus and Bays Local Board to be part of the Whangaparāoa Coastal Compartment Management Plan community reference group.
Whakarāpopototanga matua
Executive summary
2. Coastal compartment management plans will guide long-term planning and decision-making for council’s future management of coastal assets. The plans will provide site-specific strategies for mitigating and adapting to the risks of coastal hazards and climate change.
3. Auckland’s first coastal compartment management plan will be developed for the Whangaparāoa Peninsula. The development of this plan will be completed as a pilot, to trial the engagement process. Learnings from this pilot will be applied when developing future coastal compartment management plans.
4. The process for developing the coastal compartment management plans will be discussed with the Hibiscus and Bays Local Board at a workshop on 5 December 2019.
5. The development of the Whangaparāoa Coastal Compartment Management Plan will then commence in early 2020. A six-month indicative programme of works has been developed (see timeframe in Attachment A).
6. A community reference group will be created to guide development of the plan. This will include mana whenua representatives, representatives from interested community groups and two nominated representatives from the local board.
7. A series of targeted workshops and wider community open days are also planned to inform drafting of the final coastal compartment management plan.
8. Nominations are being sought for two local board members to be part of the community reference group. This will provide an opportunity for the board members to impart local knowledge and support the community reference group in decision making. Members will also be the main point of contact for feedback to the wider Hibiscus and Bays Local Board.
Recommendation/s That the Hibiscus and Bays Local Board: a) Nominate two members for representation on the community reference group to support the development of the Whangaparāoa Coastal Compartment Management Plan. |
Horopaki
Context
9. Auckland is characterised by 3,200 km of coast of high environmental, social, cultural and economic value. However, the complexity of coastal processes, combined with the future pressures associated with climate change and future growth, pose significant future management challenges.
10. The adoption of a definitive coastal management decision-making framework is essential to ensure sustainable economic and environmental development of our coasts in the long term.
11. In August 2017 a Coastal Management Framework was approved by the Environment and Community Committee to apply consistent, best practice coastal management practices in Auckland (resolution ENV/2017/116). This framework highlighted the need to better understand and address the ongoing impacts of coastal hazards, climate change (sea level rise, increased storminess), human modification and future growth.
Coastal compartment management plans
12. Coastal compartment management plans are a key tool to enable effective implementation of the coastal management framework.
13. Coastal compartment management plans will provide site-specific strategies for mitigating the risks of coastal hazards over at least the next 100 years using a range of management policies and options.
14. The options employed are likely to change over time in response to ongoing sea level rise and increases in the risks from coastal hazards to our communities. This ‘adaptive planning’ approach has been refined to best align to all current national policy and council directives.
15. These include:
· The Ministry for the Environment ‘Coastal Hazards and Climate Change Guidance.’ This endorses the need to understand long term coastal hazard risk across a range of potential climate change scenarios and develop adaptive planning ‘pathways’ based on determined trigger points with community engagement at the centre of the approach.
· Auckland’s Climate Action Framework – Key Move 7 of the framework states we will improve the resilience of our coastal communities, including development of coastal compartment management plans as a sub-action.
· The Natural Hazards Risk Management Action Plan –This plan identifies key actions to manage Auckland’s natural hazard risk profile across the council, including development of coastal compartment management plans and improved coastal hazards knowledge.
16. A detailed update memo on the coastal compartment management plan work programme was provided to the Environment and Community Committee and local board members in June 2019.
Tātaritanga me ngā tohutohu
Analysis and advice
Pilot coastal compartment management plan for the Whangaparāoa Peninsula
17. The Whangaparāoa Peninsula Coastal Compartment Management Plan will be a pilot for the region. This was signaled in a memo sent to the Hibiscus and Bays Local Board in September 2019. The memo explains that Whangaparāoa has been chosen for several reasons including:
· it encompasses areas where a number of coastal management hotspots have been identified
· a number of funding initiatives are in place under the coastal asset renewal work programme
· quality coastal asset data is available
· it is a relatively small-scale site where council staff have a comprehensive working knowledge of the coastline.
18. A workshop to discuss development of the plan will be held with the local board on 5 December 2019.
19. Development of the coastal compartment management plan will use Auckland Council’s coastal hazards and coastal assets baseline data to initiate conversations with communities. This will develop a shared understanding of the values, risks and opportunities for each section of coastline.
20. Staff are currently gathering all required regional baseline data and will complete this task by January 2020.
21. Development of the Whangaparāoa Coastal Compartment Management Plan pilot will commence in early 2020, following collection of the baseline data (see timeline in Attachment A.)
Community reference group – Including local board representatives
22. To ensure effective co-development of the Whangaparāoa pilot, a community reference group will be formed under the guidance of council’s engagement specialists. The group will include representation from the local board, mana whenua, the community and key stakeholders.
23. The community reference group will enable the complexities of coastal hazards and climate change risk, and the impacts they place on each discrete sub-cell of the Whangaparāoa coast, to be workshopped in detail.
24. Having two nominated representatives from the local board on the group will ensure that their intrinsic knowledge of the local coastline is captured as well as providing support to the wider reference group’s views.
25. Workshops with the community reference group will be supported by broader community open days to present and seek feedback through development of the Whangaparāoa Coastal Compartment Management Plan. The full Hibiscus and Bays Local Board will be invited to attend the community open days.
26. Ward councillors will be kept informed as development of the Whangaparāoa pilot progresses.
Tauākī whakaaweawe āhuarangi
Climate impact statement
27. As outlined above, development of coastal compartment management plans is a key component of Auckland Council’s climate adaptation response.
28. The plans will guide Auckland’s adaptation to ongoing sea level rise and increase the resilience of our coastal communities.
29. Development of the plans is aligned to Auckland’s Climate Action Framework – which states we will improve the resilience of our coastal communities, including through development of coastal compartment management plans.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
30. A collaborative approach is being used across the council group to prepare the Whangaparāoa Coastal Compartment Management Plan.
31. Staff are working closely with all parties, including Auckland Transport, Watercare, Community Facilities, Community Services, the Chief Sustainability Office, Policy and Planning and Healthy Waters to ensure that site-specific coastal hazards including climate change are coherently and strategically managed.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
32. Coastal management is a complex discipline with strong local interest. Representation of nominated members from the Hibiscus and Bays Local Board on the Whangaparāoa community reference group will provide an opportunity for them to impart local knowledge and support decision making for adaptive management. Nominated members will also be the main point of contact for feedback to the wider Hibiscus and Bays Local Board.
33. The draft Whangaparāoa Coastal Compartment Management Plan will be presented to Hibiscus and Bays Local Board for endorsement, with any feedback incorporated into the draft plan by staff.
34. The final Whangaparāoa Coastal Compartment Management Plan will be presented to the Environment and Climate Change Committee for approval.
Tauākī whakaaweawe Māori
Māori impact statement
35. Mana whenua engagement and support is key to the development of coastal plans and the supporting decision-making process. Staff have met with mana whenua operational kaitiaki representatives to discuss how Māori values can best be incorporated into the development of the coastal plans. A meeting with the Mana Whenua Kaitiaki Governance Forum was also held on 31 May 2019.
36. Mana whenua expressed support for the approach to coastal planning and advised staff on how to achieve an ongoing partnership with mana whenua.
37. As advised by the Kaitiaki Group, letters will be sent to individual iwi and hapu in January 2020. Staff will be seeking expressions of interest for representation on the community reference group for development of the Whangaparāoa Coastal Compartment Management Plan.
38. In addition, a mana whenua working group will be established to enable cultural values, coastal hazard risk and adaptive management opportunities to be explored in detail.
Ngā ritenga ā-pūtea
Financial implications
39. The programme to develop coastal compartment management plans is regionally funded. No additional funding is currently being sought from local boards.
40. Mitigating coastal hazards will become increasingly expensive for Auckland and New Zealand. It will not be affordable or feasible to defend everywhere, and the commissioning of coastal plans are intended to guide significant decisions that need to be made by council.
41. The coastal plans are intended to provide the evidence base and decision matrix to support appropriate present day and longer-term focused, adaptive decision making.
42. An improved understanding of coastal asset condition, remaining life, and current and future coastal hazards will be considered within coastal compartment management plans. This information will be used to prioritise future asset management works and planning.
43. The coastal compartment management plans will be used to inform a range of potential funding mechanisms, this may include the co-funding of coastal management responses by Auckland Council and major asset owners. Potential opportunities will be explored as part of the consultation process.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
44. High public interest and desired engagement has the potential to slow the coastal plan delivery process. This will be mitigated through frequent public engagement events to encourage discussion and empower communities in the process including the development of policies and appropriate management responses.
45. Opposition to proposed policies and options will be mitigated through the co-development process with mana whenua, community, stakeholders and local boards. This will include education regarding coastal hazards and the role of coastal protection structures. Taking a systems-based approach will enable an appreciation and holistic treatment of each coastal plan area.
Ngā koringa ā-muri
Next steps
46. To promote public understanding of coastal hazards and climate change, a communications plan to support the coastal compartment management plan work programme has been developed to raise awareness of coastal management issues. This includes identification of key messaging, communication approach, key stakeholders and potential risks and mitigations.
47. Communication activities will commence in January 2020, with a regional update on the Coastal Management Framework and subsequent coastal plan process.
48. This will be followed by local scale communications in support of the Whangaparāoa Coastal Compartment Management Plan pilot (see indicative timeline in Attachment A.)
Attachments
No. |
Title |
Page |
a⇩ |
Indicative timeframe for the Whangaparaoa coastal management plan |
121 |
Ngā kaihaina
Signatories
Author |
|
Authorisers |
Barry Potter - Director Infrastructure and Environmental Services Lesley Jenkins - Relationship Manager |
12 December 2019 |
|
Auckland Transport Update to the Hibiscus and Bays Local Board December 2019
File No.: CP2019/20282
Te take mō te pūrongo
Purpose of the report
1. To provide an update to Hibiscus and Bays Local Board members on transport related matters in their area, including the Local Board Transport Capital Fund and Auckland Transport’s Community Safety Fund.
Whakarāpopototanga matua
Executive summary
2. This report covers:
· a summary of Auckland Transport projects and operations in the local board area;
· a summary of the board’s Transport Capital Fund and Community Safety Fund;
· a summary of general information items sent to the local board.
Recommendation/s That the Hibiscus and Bays Local Board: a) receive the Auckland Transport Update December 2019.
|
Horopaki
Context
3. Auckland Transport (AT) is responsible for all of Auckland’s transport services, excluding state highways. We report on a monthly basis to local boards, as set out in our Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play in the governance of Auckland on behalf of their local communities.
4. This report updates the Hibiscus and Bays Local Board on AT projects and operations in the local board area, it updates the local board on their advocacy and consultations and includes information on the status of the Local Board Transport Capital Fund and Community Safety Fund.
5. The Local Board Transport Capital Fund (LBTCF) is a capital budget provided to all local boards by Auckland Council and delivered by AT. Local boards can use this fund to deliver transport infrastructure projects they believe are important to their communities but are not part of AT’s work programme. Projects must:
· be safe
· not impede network efficiency
· be in the road corridor (although projects in parks can be considered if there is a transport outcome).
6. AT’s Community Safety Fund (CSF) comprises $20 million in total allocated across all 21 local boards, with $5 million to be allocated during the 2019/2020 financial year and the balance of $15 million over the 2020/2021 financial year. This is a safety fund that sits within AT’s safety budget and the major component of the funding allocation formula is the Deaths and Serious Injury (DSI) numbers. The purpose of the fund is to allow local communities to address long-standing road safety issues that have yet to become regional priorities and have therefore not been addressed by AT.
Tātaritanga me ngā tohutohu
Analysis and advice
Local Board Transport Capital Fund
7. The Hibiscus and Bays Local Board’s share of the LBTCF allocated with effect from 1 July 2018, as per the local board funding policy, is $1,237,015 per annum.
8. The total remaining from the previous electoral term to the Hibiscus and Bays Local Board was $1,350,304. This, added to the local board’s allocation for the 2019-2022 electoral term, brings the amount now available to the local board to $5,061,349.
Hibiscus and Bays Local Board Transport Capital Fund Financial Summary |
|
Total Funds Available in previous political term |
$4,193,075 |
Amount committed to date on projects approved for design and/or construction |
$2,842,771 |
Remaining Budget left |
$1,350,304 |
9. The table below reflects the status of projects to which LBTCF has already been committed during the last political term:
Status update on current of Local Board Transport Capital Fund projects
|
||||
Project |
Description |
Current status |
Changes since last update |
Funds allocated in previous political term |
091 – Mairangi Bay Art Walk |
Construction of footpath amenities on Hastings Road, Mairangi Bay from the retail centre to Mairangi Bay Reserve. |
Completed |
No |
$17,508 |
411 – Torbay Revitalisation |
Upgrade of Torbay town centre. |
Completed |
No |
$602,537 |
558 - Orewa Pedestrian Crossings |
Facilities to improve pedestrian safety at the intersections of Moana and Moenui Avenues with the Hibiscus Coast Highway. |
Completed |
No |
$127,510 |
578 - Orewa Boulevard Stage 3 |
Extension of existing Boulevard concept from Riverside Road to Empire Road. |
Option Two selected, consultation to follow |
Yes |
$1,330,000 |
579 - Torbay Parking Stage 2 |
Construction of 5 car park spaces on the Auckland Council reserve at 1022 Beach Road, Torbay.
|
Completed |
Yes |
$69,024 |
580 – Town Centre Slow Zones |
Traffic Calming in the town centres of Mairangi Bay and Torbay. |
Construction of physical works in Torbay to be completed 6 December 2019. Construction of physical works in Mairangi Bay to follow. |
Yes |
$689,731 |
581 – Seat Upgrades, Orewa |
Supply and installation of 14 arm rests on seven seats located in the area between 292 and 350 Hibiscus Coast Highway, Orewa. |
Completed |
No |
$5,306 |
644 – Centennial Park Path, Campbells Bay |
Auckland Council led Greenways project in Centennial Park, Campbells Bay. |
Discussed at a workshop on 4 April. |
No |
$1,155 |
Total |
|
|
|
$2,842,771 |
10. A speed reduction on Hibiscus Coast Highway and those roads intersecting within the Boulevard area associated with Project 578 - Orewa Boulevard Stage 3 was consulted on as part of AT’s Speed Limit Bylaw Review.
11. The speed limit changes outlined in the bylaw will become effective on 30 June 2020 and it is anticipated that the reduction approved for the Boulevard will be implemented with others for the Orewa Town Centre in November 2020.
12. At the Hibiscus and Bays Local Board meeting on 21 August the local board resolved to (HB/2019/134):
advise Auckland Transport that the local board prefers Option Two, with a shared pedestrian/cycle path on the seaward side, for Local Board Transport Capital Fund Project 578, Orewa Boulevard Stage Three.
13. Members of the public will therefore be consulted on the design for Option Two.
14. Speed reductions in the Mairangi Bay and Torbay town centres associated with Project 580 – Town Centre Slow Zones, were included in AT’s Speed Limit Bylaw Review.
15. The speed limit changes outlined in the bylaw will become effective on 30 June 2020 and those for Mairangi Bay and Torbay will be implemented in November 2020.
16. At the local board meeting on 21 August the local board resolved to (HB/2019/132):
endorse the final designs in Attachments A and B of the agenda report for improvements in the town centres of Torbay and Mairangi Bay, to be constructed from the Local Board’s Transport Capital Fund under Project 580 – Town Centre Slow Zones, and note that Auckland Transport has agreed to fund any overrun in the cost of the crossing outside the Four Square in Torbay.
17. Construction of the physical works on Beach Road, Torbay began on 18 November and will be completed early in December. Construction of the physical works in Mairangi Bay will begin in the New Year.
Community Safety Fund
18. At its meeting on 19 June 2019, the Hibiscus and Bays Local Board resolved the following priority for projects nominated for construction using AT’s Community Safety Fund (CSF) monies (HB/2019/91):
i) 20 Ramsgate Terrace, Mairangi Bay – conversion of existing raised table to a zebra crossing;
ii) 214 Hibiscus Coast Highway, Orewa – signalised mid-block crossing facility;
iii) Hatfields Beach, Orewa - gateway treatment;
iv) Saddleback Rise, Murrays Bay - pedestrian crossing.
19. At its meeting on 15 August the local board resolved (HB/2019/132) to maximise the use of the Community Safety Fund on construction of these projects, authorising top-up funding from the LBTCF to meet any shortfall in funding for construction of the final project, the Saddleback Rise pedestrian crossing. If there is a shortfall in CSF funding, the Saddleback Rise project will be delivered on the provision of supplementary funding from the local board’s LBTCF. Staff will advise the local board if this situation should eventuate, providing full details at that time.
20. Design work is now progressing on these projects and updates will be provided early in the New Year. Projects funded through the CSF process will be completed during the 2020/2021 financial year.
Auckland Transport Consultations
21. Over the last reporting period, AT has invited the local board to provide its feedback on the following proposals:
Location |
Proposal |
Details and Local Board Feedback |
Silverdale Street, Silverdale |
Proposed P120 parking restrictions. |
Documentation explaining proposed P120 parking restrictions between groups of shops on Silverdale Street, Silverdale was forwarded to Hibiscus and Bays subdivision members and Crs Watson and Wayne Walker on 18 September 2019. The proposal responds to requests from the local community to increase turnover of the spaces and provide more accessible parking for residents and customers visiting local businesses. No objections were received to the proposal from the local board. |
Orewa West Precinct 5, Millwater |
Traffic Controls proposed for Orewa West Precinct 5, Millwater. |
Documentation showing traffic controls constructed in Stage 4 of Orewa West Precinct 5, Millwater, was forwarded to members on 8 November. The development is part of a proposed 253-lot residential subdivision in Orewa West in what is known as Precinct 5 under the Orewa West Structure Plan. Hibiscus and Bays Local Board members have been consulted previously on earlier stages of the development. No objections were received to the proposals from the local board. |
Glenvar and East Coast Roads, Torbay |
Proposed safety improvements to the intersection of Glenvar/East Coast/Lonely Track Roads, Torbay. |
Documentation was forwarded to members on 6 November explaining improvements proposed to increase safety at the intersection of Glenvar and East Coast Roads, Torbay. Subject to consultation, improvements could include footpath upgrades; intersection upgrades for safer and more efficient traffic flow; transit / bus lanes; and cycle facility upgrades or amendments. Consultation closed on 8 December; at the time of writing this report, no comments had been received from members. |
Traffic Control Committee Decisions
22. AT's resolution and approval process ensures the most appropriate controls and restrictions are put in place and can be legally enforced. Decisions made by AT’s Traffic Control Committee in relation to regulatory processes relevant to the Hibiscus and Bays Local Board during September and October are shown below.
Decision |
Report Type |
Nature of Restriction |
Decision |
Grand Drive, Grovenor Drive, Orewa |
Permanent Traffic and Parking Changes Combined |
No Stopping At All Times (NSAATs), Lane Arrow Markings, Traffic Island, Edge Line, Give way Control |
Carried |
Glenvar Ridge Road, Glenvar Road, Long Bay |
Permanent Traffic and Parking Changes Combined |
NSAATs, Traffic Island, Pedestrian Crossing, Footpath, Roundabout, Flush Median, Shoulder Marking, Edge Line |
Approved in Principle |
Sunny Heights Road, Pacific Heights Road, Ringi Lane, Makomako Drive, Matangi View Drive, Rockpool Road, Kokoru Street, Waimaru Lane, Orewa |
Permanent Traffic and Parking Changes Combined |
NSAATs, Stop Control, Give Way Control, Road Hump, Footpath |
Approved in Principle |
Clyde Road, Bayview Road, Beach Front Lane, Manly Esplanade, Valley Road, Stanmore Bay |
Permanent Traffic and Parking Changes Combined |
NSAATs, P120, Road Hump, Pedestrian Crossing, Traffic Island, Stop, Give Way, Edge Line |
Carried |
Whangaparāoa Road, Blue Heron Rise, Stanmore Bay |
Permanent Traffic and Parking Changes Combined |
NSAATs, Bus Stop, Lane Arrows, Flush Median, Edge Lines, Traffic Island, Give Way |
Carried |
Issues Raised by Elected Members
23. Elected members and local board staff forward a range of issues to AT’s Elected Member Relationship Manager for the Hibiscus and Bays Local Board (EMRM) and AT’s specialist Elected Member Response Team. Those received by AT’s EMRM by 25 November 2019 are summarised below:
|
Issue
|
Location |
Status |
1 |
Beach Road, Mairangi Bay |
Request for pedestrian crossing on Beach Road, Mairangi Bay. |
Member Parfitt requested investigation into construction of a pedestrian crossing on Beach Road, close to Sunrise Avenue, Mairangi Bay, to improve safety for Murrays Bay Intermediate pupils. On 27 November Member Parfitt was assured that, whilst AT engineers appreciated the concerns raised, they will not be prioritising this location for investigation at this stage. AT evaluates requests such as this on factors such as community facilities in the area; the number of pedestrians crossing the road; how difficult pedestrians find it to cross; understanding the location’s crash history, any existing trends; and proactively assessing the likelihood of crashes based on the location’s features. Though they will not be making changes at this stage, they will continue to monitor the location and update and review the request as required every six months. |
2 |
Glenvar/Lonely Track/East Coast Bays, Torbay and Carlisle/Beach Roads, Browns Bay |
Traffic signals at the intersections of Glenvar/Lonely Track/East Coast Bays, Torbay and Carlisle/Beach Roads, Browns Bay. |
Member Parfitt asked that the intersection of Glenvar/Lonely Track/East Coast Road be included in the planned CCTV rollout; and that red light running at the intersection of Carlisle/Beach Roads, Browns Bay, be addressed. On 29 October Member Parfitt was advised that all new signalised intersections are required to have CCTV cameras so it is likely this will be installed during the upgrade of the Glenvar/Lonely Track/East Coast Roads intersection. In relation to the intersection of Carlisle and Beach Roads, Member Parfitt was advised that high-risk sites are assessed using Ministry of Transport and NZ Transport Agency criteria to establish those that would benefit most from automated safety camera enforcement. Most high risk sites are large urban intersections with substantial traffic volumes, where significant safety issues are evident and the severity of crashes is unusually high. The intersection of Carlisle Road and Beach Road is not included in the top 300 high risk intersections in the Auckland region and as such, the installation of a fixed red light camera is not considered appropriate at this time. NZ Police are responsible for the enforcement of red light running so a request that additional resources be allocated to the area, to provide greater enforcement of red light running, has been referred to them. |
3 |
441 Whangaparāoa Road, Stanmore Bay |
Request for improved safety from the exit of441 Whangaparāoa Road, Stanmore Bay. |
Cr Watson requested an investigation into a safer right hand turn from the Peninsula Retirement Village at 441 Whangaparāoa Road, Stanmore Bay onto Whangaparāoa Road for vehicles exiting the retirement village. On 9 September 2019, Cr Watson was advised that AT’s engineers had determined visibility for drivers exiting The Peninsula Club is currently appropriate in both directions. Their investigations also established that there had been no reported crashes in the last five years at this location. Whilst drivers may experience delays when attempting to turn right at this location, there is a flush median to assist merge manoeuvres. Drivers can also opt to turn left onto Whangaparāoa Road and turn around further to the west at an easier location. Though inconvenient, this situation is not dissimilar to other locations across the city. The engineers are therefore not able to justify any changes at this time, but will raise the issue of inappropriate operating speeds with NZ Police so they can undertake enforcement if necessary. |
4 |
Murrays Bay |
Congestion in Murrays Bay. |
Member Parfitt asked for consideration of the installation of one way restrictors at the southern ends of Bournemouth and Scarboro Terraces, Murrays Bay and at the northern end of Scarboro Terrace, to remove the shorter alternative shortcut and prevent motorists using these roads to avoid traffic congestion on Beach Road. On 14 November Member Parfitt was advised that AT’s traffic engineering team had investigated the request and, whilst they recognise that one-way streets can improve traffic flow in some cases, they can also lead to increased speeds, with two-way traffic having a calming effect. Detours for residents near the entry (and the furthest from the exit) of a one-way street can also cause compliance, enforcement and new road safety issues, with residents ignoring the changes made due to the inconvenience a one-way road presents. Auckland’s road network is at its maximum capacity during daily peak travel periods and delays should therefore be expected. Safety is a priority for AT, and this needs to be considered when existing road layouts are changed. As such, AT’s engineers cannot justify making the suggested changes at this time. |
5 |
Glenvar Road, Torbay |
Request for safety investigation of The Glade, Glenvar Road, Torbay. |
The Office of Erica Stanford MP requested an investigation into pedestrian safety for the area of Glenvar Road, Torbay known locally as The Glade, noting that school children in particular are vulnerable where there are no footpaths. Referred to Planning and Investment |
6 |
East Coast Road and Hibiscus Coast Highway, Silverdale |
Request for readjustment of the signals phasing at East Coast Road and Hibiscus Coast Highway, Silverdale. |
Cr Watson believes the signals phasing at the intersection of East Coast Road and Hibiscus Coast Highway, Silverdale needs adjustment, noting that traffic has been backing up along the Hibiscus Coast Highway from its intersection with East Coast Road. Referred to AT’s Operations Centre |
7 |
17A Waiake Street, Torbay |
Request for update on installation of signage at 17A Waiake Street, Torbay. |
A request for an update on Previous Case CAS-1018282-R2Q7K5, the response to which indicated that the berm area of 17A Waiake Street, Torbay would be added to the list of properties where signage was required and this would be installed in due course, was received from Cr Watson on 22 November 2019. Referred to Traffic Engineering and Safety |
Hibiscus Coast Busway Station
24. Situated opposite Silverdale Memorial Park, Hibiscus Coast Busway station is the northern terminus of the Northern Express bus services connecting to bus routes servicing the wider Hibiscus Coast and Warkworth areas. AT is creating a modern bus station facility to provide for the increasing number of public transport users.
25. Construction of Stages I and II of the project began in 2015 and was completed in 2018, providing users with 516 car park spaces. It was anticipated that the project would be completed earlier but due to extended procurement timeframes, construction of the busway station building itself and an additional 90 car parks (Stage III) was delayed and started on 11 October 2019. Construction will be completed by December 2020.
26. The station building will feature a retail kiosk, ticket and top-up machines, toilets and waiting areas that will be well lit and protected from the elements.
27. A minor re-configuration of traffic lanes at the intersection with Hibiscus Highway and Painton Road will also better allow for the movement of buses into and out of the station.
28. During construction of Stage III, temporary parking will continue to be made available at the site of the former Nippon Judo club where approximately 70 parking bays are available. It is not anticipated there will be restrictions to parking at the park and ride during construction as the site is contained and not in normal traffic or existing parking areas.
29. Construction timeframes for the new busway station and any impacts will continue to be communicated to bus users for the duration of the project. AT staff are planning a celebration late next year to mark the completion of the project and to thank the community for their patience.
Glenvar Road - East Coast Road improvements
30. AT is proposing to improve safety and traffic flows on sections of Glenvar Road and East Coast Road in Long Bay and Torbay. If approved, the proposal will see a new section of road constructed to align Glenvar Road with Lonely Track Road, as well as traffic lights installed at the intersection of East Coast Road.
31. The proposed changes will make the roads safer and more enjoyable for people across all modes of transport.
32. Subject to consultation, improvements could include:
· footpath upgrades;
· intersection upgrades for safer and more efficient traffic flow;
· transit / bus lanes;
· cycle facility upgrades or amendments.
33. Public consultation on the proposal opened on 8 November and closed on 8 December. The public feedback will form part of AT’s application to the NZ Transport Agency to access $45.6 million earmarked in the 2018-2028 Regional Land Transport Plan for this project.
34. The project timeline is:
Project Timeline |
|
November-December 2019 |
AT sought public feedback on potential improvements |
February-March 2020 |
AT will publish the public feedback report |
February-March 2020 |
AT will review the proposal based on public feedback and submit its funding application to NZTA |
Mid 2020 |
AT will work on the detailed design based on NZTA outcome/feedback |
Late 2021 |
Design finalised |
2022-2023 |
Construction to begin |
35. Further information about the proposal is available at: https://at.govt.nz/projects-roadworks/glenvar-road-and-east-coast-road-improvements/
36. AT is implementing a speed management plan for Auckland and delivering an ambitious $700 million safety infrastructure acceleration programme. It is estimated that the plan will reduce Deaths and Serious Injuries (DSIs) by up to 18% over an initial three-year period and by up to 60% by 2028. It will deliver major, minor and mass-action safety engineering projects, including speed management on high-risk routes and locations across the network.
37. As part of this programme, AT proposed to change speed limits across Auckland using the Speed Limits Bylaw, the legal process required for changing speed limits under Section 27.1 of the Land Transport Rule: Setting of Speed Limits 2017.
38. Consultation on the bylaw ran from February to March 2019. Over 11,000 submissions were received and because of the high volume and level of detail in the submissions, the AT Board extended the timeframe for decision making to allow the necessary analysis of the feedback.
39. Following technical analysis by AT engineers, three options were developed for consideration by the AT Board in October:
a. Option 1: Defer the decision on the bylaw and direct a reassessment of the speed limits proposed and/or other travel speed measures.
b. Option 2: Make the bylaw in a form that implements the proposed speed limit changes on all roads with minor modifications and staged implementation.
c. Option 3: Make the bylaw in a form that implements, on a staged basis, all proposed speed limit changes except for on roads that are not categorised as high risk and where there is significant preference for the status quo, with adjustments to the speed limits to take account of implementation of enhanced engineered safety features on key arterials in the City Centre.
40. The AT Board has resolved to proceed with Option 3.
42. Town centres will follow a somewhat different path, with some that are already in an advanced stage of planning being designated ‘early start’. These are expected to be implemented by 30 November 2020. Construction of supporting speed reduction infrastructure will take place prior to signs being installed.
43. Other town centres with plans that are less well developed have been designated ‘late start’ and will proceed for an expected 30 June 2021 completion date.
44. Further information on the phasing of the changes will be provided by AT as plans are finalised and confirmed.
45. The updated timeline is as follows:
Step |
When |
|
Compile list of changes to speed limits |
Completed |
|
Engagement with Local Boards and Councillors |
Completed in October – December 2018 |
|
Approval for consultation sought from the Auckland Transport Board |
Completed in December 2018 |
|
Public consultation on the Bylaw |
28 February – 31 March 2019 |
|
Analysis and feedback |
April – October 2019 |
|
Bylaw (with changes resulting from public feedback) approved by the Auckland Transport Board |
22 October 2019 |
|
Preparing for the speed limit changes |
October 2019 onwards |
|
Implementation of changes |
30 June 2020 |
|
Implementation of town centres early start |
30 November 2020 |
|
Implementation of town centres late start |
30 June 2021 |
|
46. Further information on the safer speeds programme is available at: https://at.govt.nz/speed.
Tauākī whakaaweawe āhuarangi
Climate impact statement
47. Auckland Transport is committed to minimising the negative effects that transport operations have on climate change. This includes encouraging emission neutral modes (walking and cycling) and low emission modes (public transport and ride sharing).
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
48. The impact of information (or decisions) in this report is/are confined to AT and do/does not impact on other parts of the Council group.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
49. The proposed decision of receiving the report has no local, sub-regional or regional impacts.
Tauākī whakaaweawe Māori
Māori impact statement
50. The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.
Ngā ritenga ā-pūtea
Financial implications
51. There are no financial implications in receiving this report.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
52. There are no risks associated with receiving this report.
Ngā koringa ā-muri
Next steps
53. AT will provide a further report to the Hibiscus and Bays Local Board at its next meeting.
Attachments
There are no attachments for this report.
Ngā kaihaina
Signatories
Author |
Ellen Barrett – Elected Member Relationship Manager |
Authorisers |
Jonathan Anyon – Elected Member Relationship Team Manager Lesley Jenkins - Relationship Manager |
Hibiscus and Bays Local Board 12 December 2019 |
|
Additional Event Survey 2019/2020
File No.: CP2019/19659
Te take mō te pūrongo
Purpose of the report
1. To confirm an additional event attendee survey in the 2019/2020 year.
Whakarāpopototanga matua
Executive summary
2. Annually an event attendee survey is carried out for one event in each local board area to provide an overall satisfaction measure reported in the Auckland Council annual report.
3. The surveys also provide other information which is useful for local board and event organiser decision making.
4. The local board has indicated that they would like to carry out an additional survey in order to obtain one for each local board subdivision.
5. The second survey would require a budget allocation of $2,500.
Recommendation/s That the Hibiscus and Bays Local Board: a) approve the allocation of $2,500 from LDI budget to fund an additional event survey in 2019/2020 b) confirm the Rodders Festival 2020 and The Bird Man event for surveying with one of the two Movies in Parks event as an alternative if either of these events do not proceed.
|
Horopaki
Context
6. Auckland Council contracts Colmar Brunton annually to conduct surveys of events that receive local board funding to measure satisfaction and obtain feedback from attendees.
7. One event is selected to survey for each local board and the overall satisfaction result is reported in the Auckland Council Annual Report. Regional budgets cover the cost of this survey.
8. A survey of an additional event beyond the one funded by regional budget is possible if the local board covers the surveying cost of $2,500 per event.
9. Results from the surveys, in addition to providing an overall satisfaction measure, also provide feedback which can be used to inform event funding decisions by the local board and also help organisers monitor and improve the event experience.
10. The Hibiscus and Bays Local Board indicated at a workshop on 5 September 2019 they would like to survey two events in 2019/2020, one in each local board subdivision, and accepted that this would require local board funding.
11. The local board also confirmed that the Rodders Festival 2020 be surveyed along with The Bird Man event if local grants funding for this event is confirmed. If either of these events did not proceed then a Movies in Parks event would be selected for surveying.
Tātaritanga me ngā tohutohu
Analysis and advice
12. Options for event surveying and information on previous event surveys was provided to the local board in a memo dated 3 September 2019 (Attachment A). This information informed the local board’s decisions on events to survey.
13. Surveying provides the opportunity to gain feedback from event attendees in terms of their satisfaction with specific event elements as well as general comments on what they considered to delivered well and what areas could be improved.
14. This information can be used to improve future attendee experience of the event surveyed as well as an understanding of attendee expectations which can be applied to the design of other events.
15. Alternative means of assessing event success may include post event reports prepared by the event organiser, event attendance by staff and elected members, and review of social media activity.
16. Staff recommend that normally events be surveyed no more than once every three years as it is not expected that results would alter significantly unless there have been key changes to the event (e.g. introducing a wider range of food vendors) or a change in external factors (e.g. an initial survey was impacted by poor weather).
17. The events proposed for surveying have not been surveyed previously or within the last three years. The Rodders Festival was last surveyed in 2016.
Tauākī whakaaweawe āhuarangi
Climate impact statement
18. There are no material climate impacts resulting from, or affecting, the proposed decision to carry out an additional event survey.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
19. The proposed decision does not have any significant impacts on other parts of the council group
20. Additional research does add to organisational understanding of attendee perceptions of a wider range of events.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
21. Event surveys provide insights into the attendee experience which can aid in the development of events to better meet the expectations and desires of local residents.
22. The surveys also provide information which can help guide local board funding decisions.
Tauākī whakaaweawe Māori
Māori impact statement
23. The proposed decision does not have any significant impact on Māori.
24. The survey result will provide a percentage of the event attendees surveyed that identify as Māori which may provide additional insights on event interest and attendance.
Ngā ritenga ā-pūtea
Financial implications
25. The local board are required to fund the $2,500 to do an additional survey from their Locally Driven Initiatives (LDI) budget.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
26. No significant risks have been identified in carrying out, or not carrying out an additional survey.
27. Information on outcomes of an event are provided for all funded events by way of accountability reports prepared by grant recipients. This provides alternative information that can be used as an indicator of event success.
Ngā koringa ā-muri
Next steps
28. Following confirmation from the local board to undertake the additional survey staff will arrange for it to be scheduled with Colmar Brunton.
29. The results of the survey will be reported to the local board once compiled.
Attachments
No. |
Title |
Page |
a⇩ |
Memo - Event Surveying 2019-2020 |
139 |
Ngā kaihaina
Signatories
Author |
Mike Banks – Team Leader Event Facilitation |
Authorisers |
Graham Bodman - General Manager Arts, Community and Events Lesley Jenkins - Relationship Manager |
12 December 2019 |
|
Elected Members Expense Policy 2019
File No.: CP2019/20247
Te take mō te pūrongo
Purpose of the report
1. To present the draft Auckland Council Elected Members Expense Policy 2019 and seek local board feedback for consideration by the Governing Body.
Whakarāpopototanga matua
Executive summary
2. Each electoral term, the Remuneration Authority requires all councils to adopt an expense policy and forward the adopted policy to the Remuneration Authority for its approval.
3. The expense policy provides the rules for elected members’ reimbursement for expenses they incur whilst performing their duties. The Remuneration Authority has set parameters for the following expense reimbursements:
i) communications
ii) mileage
iii) travel time
iv) childcare.
4. The Remuneration Authority has updated vehicle mileage allowance rates to reflect the new kilometre rates for self-employed people and employees published by the Inland Revenue Department on its website as at 7 June 2019.
5. There is a change to approval processes so that approval for mayor and deputy mayor expenses is now by the chair of the Audit and Risk Committee. There are no other changes to provisions for these expenses.
6. Reimbursement of childcare expenses is a new provision and the council has discretion around how this is applied, within the parameters set by the Remuneration Authority.
7. In the previous term, a discussion paper about the proposed childcare allowance was published by the Remuneration Authority and was reported to local boards. Most local boards were generally supportive. Based on that feedback, this report proposes rules for inclusion in the council’s Elected Member Expense Policy 2019.
8. The expenses policy also includes rules for the following, which relate to sensitive expenditure and there are no recommended changes to these rules:
i) travel
ii) accommodation
iii) professional development
iv) hospitality.
9. The draft Auckland Council Elected Members Expense Policy is included in Attachment A.
10. The council’s Head of Assurance Services has reviewed the draft policy and is satisfied it is in compliance with the Local Government Members (2019/2020) Determination and appropriate probity standards.
Recommendation/s That the Hibiscus and Bays Local Board: a) provide feedback on the draft Auckland Council Elected Member Expense Policy 2019.
|
Horopaki
Context
11. The Remuneration Authority (the Authority) sets remuneration for elected positions in local government annually. It also sets the rules for reimbursement of costs met by members in undertaking their duties.
12. Each electoral term, the Authority requires all councils to adopt an expense policy and forward the adopted policy to the Authority for its approval. The expense policy provides the rules for elected members’ reimbursement for expenses they incur whilst performing their duties.
13. The Authority sets some work-related expenses for elected members:
· the maximum allowances payable by councils to elected members for certain activities, such as transport and communications
· the criteria for and amounts payable to, elected members sitting on resource consent hearings.
14. The current policy was approved in November 2016. The Authority has requested the council provide an Elected Members’ Expense Policy to the Authority for its approval at the beginning of this term.
15. In the previous term the Authority circulated a discussion paper seeking feedback on a proposed childcare allowance. When the Authority issued its formal 2019/2020 determination it included the childcare allowance. The Explanatory Memorandum in the Determination includes:
“This year, for the first time, the Authority has introduced a childcare allowance for members who have responsibility for caring for children under the age of 14 years. The allowance is a contribution towards expenses incurred by the member for the provision of childcare while the member is engaged on local authority business. The allowance is capped and is subject to certain conditions outlined in clause 14 of this determination.
Payment of any or all of the allowances is at the discretion of each council. All the allowances included in this determination are reviewed annually.”
16. The actual rule about the childcare allowance in the Determination is:
14 Childcare allowance
(1) A local authority may pay a childcare allowance, in accordance with subclauses (2) and (3), to an eligible member as a contribution towards expenses incurred by the member for childcare provided while the member is engaged on local authority business.
(2) A member is eligible to be paid a childcare allowance in respect of childcare provided for a child only if—
(a) the member is a parent or guardian of the child, or is a person who usually has responsibility for the day-to-day care of the child (other than on a temporary basis); and
(b) the child is aged under 14 years of age; and
(c) the childcare is provided by a person who—
(i) is not a family member of the member; and
(ii) does not ordinarily reside with the member; and
(d) the member provides evidence satisfactory to the local authority of the amount paid for childcare.
(3) A local authority must not pay childcare allowances to a member that total more than $6,000 per annum, per child.
(4) In this regulation, family member of the member means—
(a) a spouse, civil union partner, or de facto partner:
(b) a relative, that is, another person connected with the member within 2 degrees of a relationship, whether by blood relationship or by adoption.
17. The other change in the Determination relates to vehicle mileage allowance rates to reflect the new kilometre rates for self-employed people and employees published by the Inland Revenue Department on its website as at 7 June 2019.
Tātaritanga me ngā tohutohu
Analysis and advice
18. The major proposed change to the expense policy is to include a provision for childcare allowance in line with the new provision in the Authority’s Determination.
19. Prior to the Authority including this allowance in its Determination, it circulated a discussion paper for feedback. This was reported to local boards. The submission to the Authority was:
‘Auckland Council supports the Remuneration Authority in addressing this issue which has been raised by members of other councils through submissions to the Authority. The costs of childcare can be a barrier to people with families considering becoming candidates for local government elections. The council commends the authority for recognising such barriers and for acknowledging the need to address them.
The council’s view is that the proposed conditions to be placed in the authority’s determination are reasonable. It is concerned though that the description of the purpose of the allowance is too wide. The proposed wording is:
“A local authority may pay a childcare allowance, in accordance with subclauses (2) and (3), to an eligible member as a contribution towards expenses incurred by the member for childcare provided while the member is engaged on local authority business.”
The phrase “childcare provided while the member is engaged on local authority business” could include childcare that is incidental at the time the member is engaged on local authority. For example, a member may arrange childcare on a regular basis, irrespective of undertaking council duties, and on a particular occasion attends to council business papers while the children are at childcare. There could be uncertainty about whether this is claimable. The council understands that the purpose of the allowance is as a contribution towards the cost of childcare where this is an expense of undertaking council business and suggests that the wording should capture this sense of necessary expense in order to undertake council business.’
20. A summary of local board feedback on the submission is contained in Attachment B. Most local boards endorsed the submission.
21. The submission stated that the payment of a childcare allowance should recognise the additional cost that was caused by attending to council business rather than being paid if childcare was to be provided in any case. In other words, it was to be paid because child-care was caused by attending to council business. This point was not included in the Authority’s final Determination. However, any potential for over-use of the provision is controlled by the imposition of a cap of $6,000 per annum per child.
22. The proposed wording for the childcare allowance in the Auckland Council Elected Members’ Expense Policy 2019 (Expense Policy) is:
Childcare allowance
1 Elected members who are the parent, guardian or usually have responsibility for the day to day care of the child may receive the allowance set out in the Remuneration Authority Determination for childcare provided while the member is engaged on local authority business. This is a contribution towards the expense and not intended as a full reimbursement.
2 The childcare allowance may only be claimed for childcare not provided by a family member (spouse, civil union partner or de factor partner or any relative that is connected to the members within 2 degrees of relationship, whether by blood relationship or by adoption) who does not ordinarily reside with the member
3 The allowance is only claimable:
a) for children under the age of 14 years
b) when attending official meetings or workshops of the council
c) only for actual (or part thereof) expenses that have been incurred, net of any subsidies
d) when elected members are not on recess
e) when no other childcare arrangements would normally be made.
4 The allowance rates are as follows:
a) For childcare services provided by a professional registered company, an hourly rate of up to $35 will be accepted with the receipt of a GST invoice
b) For childcare services provided via an informal arrangement, an hourly rate of up to $20 will be accepted with the receipt of a signed invoice or signed log book
c) The total that Auckland Council may contribute is $6,000 per annum per child
5 On a case by case basis the General Manager Democracy Services and General Manager Local Board Services may make exceptions to the above provisions within the limits set by the Remuneration Authority.
23. The maximum hourly rates are based on an informal survey of current market rates.
24. Other changes in the draft expense policy are:
i) approvals for the mayor and deputy mayor travel expenses have been changed to the chair of the Audit and Risk Committee, on her recommendation
ii) an added section on health, safety and well-being which includes access to:
· flu vaccinations
· ergonomic assessments
· personal support services (Employment Assistance Programme, manawa rahi and the well-being portal).
25. The council’s Head of Assurance Services has reviewed the draft policy and is satisfied it is in compliance with the Local Government Members (2019/2020) Determination and appropriate probity standards.
Tauākī whakaaweawe āhuarangi
Climate impact statement
26. The adoption of the expenses policy is largely an administrative decision. Relevant to climate change is the statement in the policy (6.3): “Auckland Council promotes public transport and cycling as the preferred ways of moving around Auckland. Elected members are expected to use public transport in the first instance but may also use their private car or council vehicles when on council business.”
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
27. The Authority’s Determination and the Auckland Council Elected Members Expense Policy 2019 only affect elected governing body and local board members.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
28. The feedback from local boards will be reported to the Governing Body when it decides the Auckland Council Elected Members Expense Policy 2019.
Tauākī whakaaweawe Māori
Māori impact statement
29. The childcare allowance recognises that the cost of childcare deters some people from standing for election. The provision of the allowance may encourage more people, including Māori, to consider standing.
Ngā ritenga ā-pūtea
Financial implications
30. The number of Auckland Council elected members who will be eligible to claim this allowance is unknown. Local Government New Zealand statistics show that approximately six per cent of elected members are 40 years of age or below[1]. On that basis, the cost to Auckland Council, if six percent of members (equivalent to 10 members) claimed the allowance, would be $60,000 (assuming one child each).
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
31. The expenditure that is the subject of this policy is sensitive expenditure. The policy needs to withstand public scrutiny and where there is discretion there needs to be a conservative approach. Staff believe that the conditions placed on reimbursement and the processes for approval are appropriate in this context.
Ngā koringa ā-muri
Next steps
32. Feedback from all local boards will be reported to the Governing Body when it decides the Auckland Council Elected Members Expense Policy 2019.
Attachments
No. |
Title |
Page |
a⇩ |
Draft Auckland Council Elected Member Expense Policy |
147 |
b⇩ |
Summary of local board feedback on the Remuneration Authority’s discussion paper on childcare allowances |
165 |
Ngā kaihaina
Signatories
Author |
Warwick McNaughton - Principal Advisor - Democracy Services |
Authorisers |
Marguerite Delbet - General Manager Democracy Services Lesley Jenkins - Relationship Manager |
12 December 2019 |
|
New road names in the Southbucks Limited subdivision at Parkview Drive, Hobbs Bay
File No.: CP2019/19902
Te take mō te pūrongo
Purpose of the report
1. To approve new road names in the Southbucks Limited subdivision at Parkview Drive, Hobbs Bay.
Whakarāpopototanga matua
Executive summary
2. Auckland Council has road naming guidelines that set out the requirements and for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.
3. The applicant, Southbucks Limited, has submitted the following names for the new roads serving the subdivision at Parkview Drive, Hobbs Bay.
Preferred Names |
Alternative Names |
Puna Wai |
|
Road 2. Whakairo Crescent |
Kiore |
Road 3. Whale Bay Rise |
Kete Onepu |
|
Tuna Kapo |
Recommendation/s That the Hibiscus and Bays Local Board: a) approve the new road names Ta Moko Drive, Whakairo Crescent and Whale Bay Rise in the Southbucks Limited subdivision at Parkview Drive, Hobbs Bay, in accordance with section 319(1)(j) of the Local Government Act 1974 and as referenced in Attachments A and B to the agenda report.
|
Horopaki
Context
4. This staged subdivision creating 129 residential lots at Parkview Drive, Hobbs Bay has been approved and the council reference is BUN60324755.
5. A condition of the subdivision consent was to suggest to council names for the new roads.
6. In accordance with the national addressing standard the new roads require names if they serve more than five lots.
Tātaritanga me ngā tohutohu
Analysis and advice
7. The Auckland Council road naming guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.
8. Auckland Council’s road naming criteria typically require that road names reflect:
· A historical or ancestral linkage to an area;
· A particular landscape, environment or biodiversity theme or feature; or
· An existing (or introduced) thematic identity in the area.
· The use of Māori names is actively encouraged.
9. The development is located in Gulf Harbour, Whangaparāoa. The parcel is enveloped by the Gulf Harbour Country Club and golf course, with holes 11 and 14 flanking the parent title. Thoroughfare between holes on the golf course has been a design requirement, and this promotes pedestrian connectivity. The holes on this course have unique names tying in with the features and culture of the area, and the developer has elected to reflect the development’s integration with the golf course in their road name proposal.
10. The applicant has therefore submitted the following names for consideration
Preferred Name |
Meaning |
Road 1. Ta Moko Drive |
Hole 16 of the course is called ‘Ta Moko’. Ta Moko is a signature and also a traditional tattoo which is done by cutting the skin and filling the wound with soot leaving a black marking. We felt that this is an apt name given that Road 1 has been mostly cut out of the hillside and the new road will create a black line in the landscape – joining Parkview and Pinecrest Drive |
Road 2. Whakairo Crescent |
Hole 2 is called ‘Whakairo’, which means carving which we felt would be an apt description for this road’s shape and fitting in with Ta Moko. |
Road 3. Whale Bay Rise |
Hole 18 is called ‘Whangaparāoa’ which means Bay of Whales. The end of this road will have scenic views over the marina which may have been a safe shelter for whales to rest. |
Alternative Names |
Meaning |
Puna Wai |
The name for Hole 12 is ‘Te Puna Wai’ meaning spring water |
Kiore |
The name for Hole 3, meaning mouse or deceptive little creature |
Kete Onepu |
The name for Hole 10, meaning baskets of sand |
Tuna Kapo |
The name for Hole 5 meaning blind eel |
11. The applicant has contacted Manuhiri Kaitiaki Charitable Trust and sought their comment. Iwi has given their support for the proposed names.
12. The officer acknowledges that where possible the use of Māori names is encouraged in the Auckland Plan.
13. Land Information New Zealand has confirmed that the proposed road names are unique and acceptable.
14. The proposed names are deemed to meet the council’s road naming guidelines
Tauākī whakaaweawe āhuarangi
Climate impact statement
15. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
16. The decision sought for this report does not trigger the significance policy and is not considered to have any immediate impacts on any council groups.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
17. The decision sought for this report does not trigger the significance policy and is not considered to have any immediate impacts on the community.
Tauākī whakaaweawe Māori
Māori impact statement
18. The applicant has contacted Manuhiri Kaitiaki Charitable Trust and sought their comment. Iwi has given their support for the proposed names.
Ngā ritenga ā-pūtea
Financial implications
19. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
20. There are no significant risks to council as road naming is a routine part of the subdivision development process with consultation being a key part of the process.
Ngā koringa ā-muri
Next steps
21. Approved road names are notified to Land Information New Zealand who records them on their New Zealand wide land information database which includes street addresses issued by councils.
Attachments
No. |
Title |
Page |
a⇩ |
Parkview Drive Locality Map |
173 |
b⇩ |
Parkview Drive Scheme Plan |
175 |
Ngā kaihaina
Signatories
Author |
Frank Lovering, Senior Subdivision Advisor, Orewa |
Authorisers |
Trevor Cullen - Team Leader Subdivision Lesley Jenkins - Relationship Manager |
12 December 2019 |
|
New road name in the Xiriu Zhan subdivision at 129 Wainui Road, Silverdale
File No.: CP2019/19905
Te take mō te pūrongo
Purpose of the report
1. To approve a name for a new private road in the Xiriu Zhan subdivision at 129 Wainui Road, Silverdale.
Whakarāpopototanga matua
Executive summary
2. Auckland Council has road naming guidelines that set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.
3. The applicant, Xiriu Zhan, has submitted the following names for the new private road which is a commonly owned access lot serving the subdivision at 129 Wainui Road, Silverdale.
Preferred Names |
Alternative Names |
Silverhill Lane |
Silverland Lane |
Recommendation/s That the Hibiscus and Bays Local Board: a) approve the new road name Silverhill Lane in the Xiriu Zhan subdivision at 129 Wainui Road, Silverdale, in accordance with section 319(1)(j) of the Local Government Act 1974 and as referenced in Attachments A and B to the agenda report.
|
Horopaki
Context
4. This staged subdivision creating 14 residential lots at 129 Wainui Road, Silverdale has been approved and the council reference is BUN60070588.
5. A condition of the subdivision consent was to suggest to council names for the new road.
6. In accordance with the national addressing standard the new roads require names if they serve more than five lots.
Tātaritanga me ngā tohutohu
Analysis and advice
7. The Auckland Council road naming guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.
8. Auckland Council’s road naming criteria typically require that road names reflect:
· a historical or ancestral linkage to an area;
· a particular landscape, environment or biodiversity theme or feature; or
· an existing (or introduced) thematic identity in the area; and
· the use of Māori names is actively encouraged.
9. The applicant has submitted the following names for consideration
Preferred Name |
Meaning |
Silverhill Lane |
Derived from the development being on a hill overlooking Silverdale. |
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Alternative Names |
Meaning |
Silverland Lane |
Similar to the above, the land is on a hill overlooking Silverdale. |
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10. The development is located in Wainui Road, Silverdale. The subdivision will be undertaken in two stages. The site is elevated and has sea views to the east and country views to the west.
11. The applicant has contacted Manuhiri Kaitiaki Charitable Trust and sought their comment. Iwi has indicated several times that will provide specific comment on the names but after a period of months this has still not occurred.
12. The officer acknowledges that where possible the use of Māori names is encouraged in the Auckland Plan.
13. Land Information New Zealand has confirmed that the proposed road names are unique and acceptable.
14. The proposed names are deemed to meet the council’s road naming guidelines.
Tauākī whakaaweawe āhuarangi
Climate impact statement
15. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
16. The decision sought for this report does not trigger the significance policy and is not considered to have any immediate impacts on any council groups.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
17. The decision sought for this report does not trigger the significance policy and is not considered to have any immediate impacts on the community.
Tauākī whakaaweawe Māori
Māori impact statement
18. The applicant has contacted Manuhiri Kaitiaki Charitable Trust and sought their comment but a substantive response has not been received.
Ngā ritenga ā-pūtea
Financial implications
19. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road name.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
20. There are no significant risks to council as road naming is a routine part of the subdivision development process with consultation being a key part of the process.
Ngā koringa ā-muri
Next steps
21. Approved road names are notified to Land Information New Zealand which records them on its New Zealand wide land information database which includes street addresses issued by councils.
Attachments
No. |
Title |
Page |
a⇩ |
129 Wainui Road Locality Map |
181 |
b⇩ |
129 Wainui Road Scheme Plan |
183 |
Ngā kaihaina
Signatories
Author |
Frank Lovering, Senior Subdivision Advisor, Orewa |
Authorisers |
Trevor Cullen - Team Leader Subdivision Lesley Jenkins - Relationship Manager |
12 December 2019 |
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Annual Budget 2020/2021 consultation
File No.: CP2019/20248
Te take mō te pūrongo
Purpose of the report
1. To approve local content and supporting information for consultation as part of the Annual Budget 2020/2021 process, along with a local engagement event.
Whakarāpopototanga matua
Executive summary
2. For each financial year, Auckland Council must have a local board agreement that is agreed between the governing body and the local board, for each local board area.
3. Annual Budget 2020/2021 consultation will take place from 21 February 2020 - 22 March 2020. Consultation on the proposed content of each local board agreement, which sets out the priorities for the next financial year, must be included as part of that consultation.
4. This report seeks approval from local boards on the local content and supporting information for consultation. It also seeks approval of the Have Your Say event that will be held in the local board area during the consultation period, to give Aucklanders an opportunity to provide face-to-face feedback.
5. The Governing Body and local boards will approve regional and local items respectively for consultation by 13 December. The regional and local consultation items will then be incorporated into the Annual Budget consultation document and supporting information, which will be adopted by the Governing Body on 12 February 2020.
Recommendation/s That the Hibiscus and Bays Local Board: a) approve Attachment A local content for consultation and Attachment B local supporting information for consultation b) delegate authority to the local board chair to approve any final changes required to the local content and supporting information for the Hibiscus and Bays Local Board for the Annual Budget 2020/2021 consultation, including online consultation content. c) approve the following Have Your Say events in the local board area during the Annual Budget 2020/2021 consultation period: i) Have Your Say at the Community Forum, Thursday 5 March, 6pm – 8.30pm at the Hibiscus and Bays Local Board Office, 2 Glen Road Browns Bay ii) Orewa Sandcastle Competition, Sunday 22 March, 12pm – 3pm, Moana Reserve, Orewa (or if raining, Orewa Library) d) delegate authority to the local board chair to approve any final changes required to the Have Your Say event. e) delegate to the following elected members and staff the power and responsibility to hear from the public through “spoken interaction (or New Zealand sign language)” in relation to the local board agreement at the council’s public engagement events during the consultation period for the Annual Budget 2020/2021: i) local board members and chairperson ii) General Manager Local Board Services, Local Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor iii) any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer.
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Horopaki
Context
6. For each financial year, Auckland Council must have a local board agreement that is agreed between the governing body and the local board, for each local board area.
7. Local board agreements set out (among other things) how the council will, in the year to which the agreement relates, reflect the priorities and preferences in the local board’s plan in respect of the local activities to be provided in the local board area.
8. The proposed content of each local board agreement must be included in the Annual Budget 2020/2021 consultation document.
9. Public consultation on the budget will take place from 21 February 2020 - 22 March 2020.
10. Aucklanders will be able to provide feedback during the consultation process through a variety of channels which include face-to-face (verbal), written and social media.
Tātaritanga me ngā tohutohu
Analysis and advice
11. Local boards held workshops during November to determine their priorities for their 2020/2021 local board agreement. Boards are now requested to approve their local content and supporting information for consultation, as attached in Attachment A and B.
12. During the document production stage if changes required to the local content and supporting information are identified these will be provided to the local board chair to approve.
13. Any new local Business Improvement District (BID) targeted rates must be consulted on before they can be implemented. Local boards are therefore also requested to approve any new proposals for consultation.
14. Aucklanders who wish to have their views on the proposed content of the local board agreement and Annual Budget 2020/2021 considered by Auckland Council should be provided a reasonable opportunity to present those views in a manner and format that is appropriate to the preferences and needs of those persons, including face-to-face.
15. The council provides for this through its ‘Have Your Say’ events where Aucklanders can have a face-to-face dialogue with elected members or other council representatives with an appropriate delegation. The Have Your Say event recommended to be held in the Hibiscus and Bays Local Board area is:
i) at the Community Forum, Thursday 5 March, 6pm – 8.30pm at the Hibiscus and Bays Local Board Office, 2 Glen Road Browns Bay
16. The consultation period does not begin for a couple of months. If circumstances change between now and the consultation period requiring any changes to the approved Have Your Say event these will be provided to the local board chair to approve.
17. Should a proposal that would require an amendment to the council’s long-term plan (10-year Budget) be identified during the Annual Budget 2020/2021 process, this would require use of the special consultative procedure. Where an amendment to the 10-year Budget is being consulted on at the same time as consultation on the Annual Budget, the Local Government Act 2002 requires the council to use the special consultative procedure in relation to both matters.
18. The special consultative procedure requires the council to provide an opportunity for Aucklanders to present their views to the council in a manner that enables “spoken interaction (or New Zealand sign language)” between the person and the council’s decision-makers, or their official delegates. The recommended Have Your Say events, along with the recommended delegation, provides for this spoken interaction.
Tauākī whakaaweawe āhuarangi
Climate impact statement
19. The decision to consult is procedural in nature and the small scale of the Have Your Say events mean any climate impacts will be negligible. These decisions are unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decisions.
20. However, where practicable, events proposed will be in locations accessible by public transport, to reduce car travel but also increase the opportunities for attendance.
21. Some of the proposed initiatives or projects included in the consultation content may have climate impacts. The climate impacts of any initiatives or projects Auckland Council chooses to progress with as a result of this consultation, will be assessed as part of the relevant reporting requirements.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
22. The Annual Budget 2020/2021 is an Auckland Council Group document and will include budgets at a consolidated group level.
23. Consultation items and updates to budgets to reflect decisions and new information may include items from across the group.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
24. Local boards will have further opportunities to provide information and views as the council progresses through the Annual Budget 2020/2021 process.
25. Aucklanders will have the opportunity to give feedback on regional and local proposals contained in the budget. All feedback received from submitters residing in the local board area will be analysed by staff and made available for consideration by the board, prior to finalising their local board agreement.
Tauākī whakaaweawe Māori
Māori impact statement
26. Many local board decisions are of importance to and impact on Māori. Local board agreements and the annual budget are important tools that enable and can demonstrate the council’s responsiveness to Māori. Local board plans, which were adopted in September and October of 2017, form the basis for local priorities.
27. The approach to Māori engagement for the Annual Budget 2020/2021 will be finalised once consultation topics are confirmed, including development of bespoke materials subject to interest level of topics and confirmation of budget.
28. Regionally supported local Māori engagement in the South and West will be provided subject to interest level of topics and confirmation of budget; this will be integrated with local board plan pre-engagement.
29. There is a need to continue to build local board relationships with iwi and the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in the council’s decision-making processes.
Ngā ritenga ā-pūtea
Financial implications
30. Associated event costs include venue hire (where council premises cannot be utilised) and catering.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
31. Local boards must approve their local consultation content and supporting information by December 13, in order for it to be formatted and reviewed in time to be incorporated into the Annual Budget 2020/2021 consultation document and supporting information.
Ngā koringa ā-muri
Next steps
32. The Governing Body will approve the consultation document, supporting information and consultation process for the Annual Budget 2020/2021 on 12 February 2020.
33. Following consultation, the Governing Body and local boards will make decisions on the budget and local board agreements respectively.
Attachments
No. |
Title |
Page |
a⇩ |
20191205 Annual Budget 20 21 Consultation_Attachment A HBLB Consultation doc 2021 V2.1 |
189 |
b⇩ |
20191205 Annual Budget 20 21 Consultation_Attachment B HBLB Supporting material 2021 V2.1 |
191 |
Ngā kaihaina
Signatories
Author |
Beth Corlett - Advisor Plans & Programmes |
Authoriser |
Lesley Jenkins - Relationship Manager |
Hibiscus and Bays Local Board 12 December 2019 |
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Supporting information content
Hibiscus and Bays Local Board supporting information
Each year we deliver activities and services in your local board area. These are based on our Local Board Plan, which sets our three-year direction for the local board.
Message from the chairman
It’s really pleasing to know that some of our advocacy efforts have been heard.
Auckland Transport are proposing significant safety improvements, which will align Glenvar Road with Lonely Track Road and traffic lights at East Coast Road. When completed this project will help to improve traffic flows and make these roads safer and more enjoyable for people across all modes of transport.
We will of course continue our advocacy for an earlier start to Penlink, as well as improvements to local bus services at peak times along the Whangaparaoa Peninsula.
The Governing Body set aside funding for our local board’s ‘One Local Initiative’ to begin work on the highest priority sections of the Orewa Beach Esplanade Enhancement Programme. This will protect public access along the beachfront for generations to come. At the time of writing, we are still waiting on the Environment Court decision for the Kohu to Marine View section.
The provisional draft Local Parks Management Plan, which guides what can and can’t take place on reserves in the local board area, is under development and will, when confirmed, go out to public consultation.
We intend to continue to support our volunteers who work tirelessly to deliver on a wide range of programmes to protect and enhance the natural environment and mitigate the effects of development. This will include working with specialist community groups to share their knowledge, experience and provide support to residents bordering parks and reserves on plan pest control.
We also expect to see progress made on the many projects we have initiated during the last year, including improvements to playgrounds through new equipment, specimen trees or shade sails.
Please do take the time to share your views and provide feedback on the draft local board agreement. We look forward to hearing from you.
What we propose in your local board area in 2020/2021
In 2020/2021, to deliver on our priorities, we plan to invest $13.5 million to renew and develop assets and $18.7 million to maintain and operate assets as well as provide local programmes and initiatives. The budget in the local area is allocated as follows:
Key areas of spend |
Community Services |
Environmental Services |
Planning |
Goverrnance |
Operating Spend 2020/2021 Capital spend 2020/2021 |
$16.9m
$13.5m |
$0.2m
- |
$0.6m
- |
$1.0m
- |
OPEX project name |
Location |
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CAPEX project name |
Location |
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What do you think?
In your opinion, are the priorities right for this local board area in 2020/2021?
12 December 2019 |
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Hibiscus and Bays Local Board |
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In 2020/2021, we plan to invest $13.5 million to renew and develop assets and $18.7 million to maintain and operate assets as well as provide local programmes and initiatives. |
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What we’ve been doing Each year we deliver activities and services in your local board area. These are based on our local board plan, which sets the three-year direction for the local board. We have commenced investigation on gateway projects identified in the Orewa and Browns Bay Centre Plans. We successfully advocated to Auckland Transport for intersection improvements on East Coast Road at Glenvar and Lonely Track roads to provide safer travel in the area. Playground improvements have been made through the addition of shade sails, specimen shade trees and new equipment. We intend to continue this work.
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Our proposed priorities for 2020/2021 We want to extend our environmental work through plant pest control carried out by specialist community groups who provide their knowledge, experience and support to residents. Other proposed priorities include: · Promoting a sustainable waste programme with businesses in the East Coast Bays. · Continuing the contestable and facilities grant programmes to enable community events, activities and projects. · Supporting our arts centres to deliver their vibrant classes and shows. No major changes are planned to the work programme for 2020/2021 as we continue to deliver the projects identified in our local board plan. |
12 December 2019 |
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Auckland Council’s Quarterly Performance Report: Hibiscus and Bays Local Board for quarter one 2019/2020
File No.: CP2019/20562
Te take mō te pūrongo
Purpose of the report
1. To provide the Hibiscus and Bays Local Board with an integrated quarterly performance report for quarter one, 1 July – 30 September 2019.
Whakarāpopototanga matua
Executive summary
2. This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2019/2020 work programme.
3. The work programme is produced annually and aligns with the Hibiscus and Bays Local Board Plan outcomes.
4. The key activity updates from this quarter are:
· Engagement continues with local communities and schools to raise awareness of water quality issues and suitable spawning habitats for inanga. Two volunteer planting days along the Weiti River have been completed and strategic measures to protect the inanga spawning habitats continue between key groups; Whitebait Connection, Healthy Waters, and Morphum.
· Volunteer activity in Hibiscus and Bays are high with guided walks hosted, multiple planting days, volunteer training days, the ‘Adopt a Park’ school programme and attendances at Auckland exhibitions to promote the parks volunteer programmes.
· Future Whangaparāoa delivered several community activations and surveyed eleven to 18-year olds for their view about Whangaparāoa community culture. East Coast Bays Community Project increased memberships over the past six months via their improved website and communication channels, while the strategic broker continued exploring potential partnerships and worked to identify projects and activities suitable for quarters two and three.
· Quarter one resulted in very high attendance at shows, exhibitions, classes and performances at Centrestage Theatre, Estuary Arts Centre and Mairangi Arts Centre.
5. All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery (Attachment A). Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged). The following activities are reported with a status of red (behind delivery, significant risk):
· Mairangi Bay Beach Reserve – renew playspace (ID 2696)
The renewal of the playspace equipment based on condition data and playspace inspection has been placed on hold with a view to cancel in coming weeks due to works being completed earlier this calendar year by Community Facilities Operations and Maintenance. Funds will be reallocated to Stanmore Bay Leisure Centre – renew lift which required urgent health and safety related work (ID 3383).
6. The financial performance report compared to budget 2019/2020 is included as Attachment B. There are some points for the local board to note. Overall, the net operational financial performance of the board is tracking above the revised year to date budget (105 percent). Revenue is slightly below budget for the year to date and is likely to be on target for the full financial year. From the local board’s Locally Driven Initiatives (LDI) funding, the majority of projects are underway and on track to be completed during the year. Capital projects underway include Freyberg Park renewal of sportsfields, demolition of 12 Hibiscus Coast Highway, and early work on Metro Park West reserve development, a multi-year project.
Recommendation/s That the Hibiscus and Bays Local Board: a) receive the performance report for quarter one ending 30 September 2019. b) note that the Community Facilities 2019/2020 work programme and 2020-2022 indicative work programme has been updated to reflect financial deferrals as part of the Annual Plan process as shown in Attachment A. i) Centennial Park and Mistletoe path construction (ID 2573) ii) Hibiscus and Bays – playground improvements (ID 2057) iii) Implement actions from the Hibiscus and Bays Greenways Plan (ID 2174) iv) Hibiscus and Bays – install waste minimisation bins (ID 2681) v) Regency Park Drive Reserve – renew playspace (ID 2836) vi) Te Ara Tahuna Cycleway – renew structure (ID 2826) vii) Waiake Beach Reserve – renewal seawall (ID 3209) viii) Hibiscus and Bays – Ngahere Urban Forest strategy (ID 3095) ix) Jamie Hansen – renew playspaces (ID 2746)
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Horopaki
Context
7. The Hibiscus and Bays Local Board has an approved 2019/2020 work programme (Attachment A) for the following operating departments:
· Arts, Community and Events;
· Parks, Sport and Recreation;
· Libraries and Information;
· Community Services: Service, Strategy and Integration;
· Community Facilities: Build Maintain Renew;
· Community Leases;
· Infrastructure and Environmental Services;
· Local Economic Development;
· Plans and Places;
8. Work programmes are produced annually, to meet the Hibiscus and Bays Local Board outcomes identified in the three-year Hibiscus and Bays Local Board Plan. The local board plan outcomes are:
· A strong local economy
· Our communities have excellent transport choices
· Our community enjoys access to quality parks, reserves, and facilities for leisure, sport and recreation
· Our people are involved and have a strong sense of pride in the look and feel of their local places
· A protected and enhanced environment
9. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.
Graph 1: Work programme activities by outcome
Tātaritanga me ngā tohutohu
Analysis and advice
10. The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), and activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).
Graph 2: Work programme by RAG status
11. The graph below shows the activity status and the stage of the activity in each department’s work programmes. The number of activity lines differ by department as approved in the local board work programmes.
Graph 3: Work programme by activity status and department
Key activity updates from quarter one
12. The following key initiatives have progressed through quarter one:
· Local board agreement key initiative: “Continue to work with schools on water sensitive design projects to help educate children about the importance of water conservation and stormwater pollution in an urban setting”
The Mountains to Sea Trust began delivering four education sessions to six schools which will result in Rainworks Limited building and installing two rain harvesting barrels in each school at the completion of the sessions. Further schools will be approached in quarter two to participate in Ko te wai he taonga (water is a treasure) programme.
· Local board agreement key initiative: “Support the North-West Wildlink corridor including the protection of freshwater and terrestrial areas that have been identified as key ‘Wildlink Wonders”
Engagement continues with local communities and schools to raise awareness of water quality issues and suitable spawning habitat for inanga. Wentworth College created an onsite nursery to provide native trees for local restoration projects. Conservation Volunteers New Zealand has held two planting events along the Weiti River supporting the spawning habitats and a meeting was held to discuss strategic measures to protect the inanga spawning habitats with Whitebait Connection, Healthy Waters, and Morphum in attendance.
· Local board agreement key initiative: “Continue the business waste reduction programme to help industry and businesses to identify and implement opportunities to reduce and divert waste”
Contractor Wilkinson Environmental have completed several audits for Silverdale businesses to help them identify and implement opportunities to reduce and divert waste to landfill. The programme is looking to expand to Ōrewa, Whangaparāoa and Browns Bay with a focus on collaborating with industrial businesses.
· Local board agreement key initiative: “provide a Pop-Up Business School event in the East Coast Bays subdivision to support new businesses”
The Pop-Up Business School funded by the Hibiscus and Bays and Upper Harbour Local Boards has established dates and opened registrations for the course which will take place from 10 to 21 February 2020 in Albany. This event is being advertised on the ATEED website and through Eventbrite.
· Local board agreement key initiative: “We will continue to advocate for the delivery of coastal erosion protection at Ōrewa Beach Esplanade and reserves”
This key initiative gained Governing Body approval for funding in two parts; the Kohu to Marine View section which is awaiting a decision for consent from the Environment Court hearing held in May, and the southern section adjacent to Ōrewa Reserve. A strategic assessment has been completed for the southern section and a business case is being developed by staff.
· Local board agreement key initiative: “The Hibiscus and Bays Open Space Management Plan will be progressed to provide one reserve management plan for all parks and reserves within the local board area”
The outgoing board received a draft of the Hibiscus and Bays Local Parks Management Plan (previously known as the Hibiscus and Bays Open Space Management Plan) at the 18 September 2019 business meeting. The draft plan has been recommended to the incoming board for consideration at a future business meeting.
· Local board agreement key initiative: “Ecological restoration and environmental programmes in local parks will be delivered and supported by volunteers”
Quarter one included community plantings along the Taiaotea Stream, trapline expansion on the Whangaparāoa peninsula and Awaruku wetland, two successful pi-mahi days at Te Herenga Waka o Ōrewa, and approved pest animal control preparation for Alice Eaves Reserve. The ‘Adopt a Park’ school programme, school outreach and general public guided walks took place as part of the ranger team partnership efforts, and the majority of the first pulse of the rat control programme have been completed.
Volunteer training days for Kauri Dieback and Growsafe and Risk Assessment took place in quarter one and information stands at the Auckland Council Pestival and the Auckland Homeshow in September promoted volunteering in our parks.
· Local board plan key initiatives: “Continue to support eco/biodiversity corridors, such as the North-West Wildlink, and support community restoration initiatives that protect natural assets”
Approximately 5,600 square metres east from Titan Place, Silverdale, has been confirmed for restoration as part of the Weiti Wildlink project. Native plants have been ordered with procurement and site preparation is underway.
· Local board plan key initiative: “Identify, develop and support opportunities for communities to influence decisions that respond to the unique needs in their area and to run engagement processes themselves at neighbourhood and town centre level and e.g. community-led place-making”
Staff developed a funding agreement and programme for Future Whangaparāoa who delivered several community activations in quarter one including; a village baazar, Whangaparāoa College car fair, family yoga session, Martariki, Whangaparāoa Wellbeing Network meetings, and Boredom Busters plastic-free school holiday activity programme. Local eleven to 18-year olds were surveyed for their view about Whangaparāoa community culture.
Progress has been made on the community website for East Coast Bays Community Project (ECBCP) and new members have been joining the ECBCP group over the past six months.
The strategic broker has been exploring potential partnerships and working to identify projects and activities suitable for quarters two and three.
· Local board plan key initiative: “Improve parks and coastal facilities so they are adaptable for a range of activities, e.g. all-ability playgrounds, events, toilets, drinking water fountains, shades, barbeques, lighting, bicycle racks, and passive and family-friendly use”
Staff have gone out to tender for park furniture renewal including BBQs, tables, signage, seats, rubbish bins etc, at Browns Bay Beach Reserve, Chelverton Reserve, Churchill Reserve, Hatfields Beach Reserve, Karaka Cove, Marellen Drive Beach Reserve, Moana Reserve, Remembrance Reserve, Vipond Road Beach Reserve and Waiake Beach Reserve. All concrete works are complete for pathways at Metro Park East and the design and tender works for the Crows Nest Walkway are underway.
Consenting has been approved and staff have gone out to tender for a new playspace at Beachwood Drive, Hatfields Beach. Sun smart shade sails and specimen shade trees have been installed at various playspaces across Hibiscus and Bays.
Whangaparāoa Library entrance development is underway, and the East Coast Bays Leisure Centre has seen an increase of 38% in visitation from this time last year.
· Local board plan key initiative: “Cost the Mairangi Bay Reserves concept plan and implement as allowed for within existing budgets”
A survey of the site has been completed to provide information for the coastal processes and options report for the beach and seawall. Staff met with representatives of the Mairangi Bay Surf Lifesaving Club in mid-September 2019 to discuss the project.
· Local board plan key initiative: “Support our local arts centres to continue to be sustainable and inclusive and embrace diversity”
This key initiative progressed during quarter one with Centrestage Theatre delivering 35 performances with 5,976 participants and a total audience of 6,274. Estuary Arts Centre delivered 327 programmes and Mairangi Arts Centre delivered 150 programmes including workshops, talks, exhibitions, and a seminar.
Activities with significant issues
13. There are no significant issues to report for quarter one.
Activities on hold
14. The following work programme activities have been identified by operating departments as on hold:
15. Mairangi Bay Beach Reserve – renew playspace (ID 2696)
The renewal of the playspace equipment based on condition data and playspace inspection has been placed on hold with a view to cancel in coming weeks due to works being completed earlier this year by Community Facilities Operations and Maintenance. Funds will be reallocated to Stanmore Bay Leisure Centre – renew lift (ID 3383) which required urgent health and safety related work.
Changes to the local board work programme
16. The following activities are deferred from the 2018/2019 work programme:
· (OLI) Orewa Beach - develop southern seawall (ID 3632)
· Arkles Bay specimen tree replanting (ID 3544)
· Bushglen Reserve – implement concept plan (ID 3762)
· Centennial Park – renew walkway and furniture (ID 3541)
· Hibiscus and Bays – investigate options for sports lighting and sportsfield upgrades (ID 3763)
· Hibiscus and Bays – renew park buildings 2017/2018+ (ID 3688)
· Hibiscus and Bays – settlement stories signage (ID 3338)
· Install park fitness equipment (ID 3336)
· Long Bay Reserves – develop parks (ID 3536)
· Metro Park – develop eastern walkways, landscape and signage (ID 3706)
· Metro Park – develop netball and hockey grounds – concept plan phase 1 (ID 3761)
· Metro Park East – develop toilet block for sportsfields (ID 3708)
· Stanmore Bay Park – toilet renewal (ID 3543)
· Stanmore Bay Pool and Leisure Centre – comprehensive renewal (ID 3731)
· Stanmore Bay Pool and Leisure Centre – renew lift (ID 3383)
· The Esplanade – Manly Beachfront (east) – renew toilet (ID 3690)
· Waiake Beach Reserve – install bollards (ID 3337)
Cancelled activities
17. No activities have been cancelled.
Activities merged with other activities for delivery
18. No activities have been merged.
Tauākī whakaaweawe āhuarangi
Climate impact statement
19. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.
20. Work programmes were approved in June 2019 and delivery is already underway. Should significant changes to any projects be required, climate impacts will be assessed as part of the relevant reporting requirements.
21. The recommendations on amendments to timelines in the Community Facilities work programmes are unlikely to have climate impacts.
22. The local board is currently investing in several sustainability projects, which aim to build awareness around individual carbon emissions, and changing behaviour at a local level. These include:
· Sustainable Schools - Ko te wai he taonga (water is a treasure) (ID 360)
The Mountains to Sea Trust began delivering four education sessions to six schools which will result in Rainworks Limited building and installing two rain harvesting barrels in each school at the completion of the sessions. Further schools will be approached in quarter two to participate in the Ko te wai he taonga (water is a treasure) programme.
· EcoNeighbourhoods (ID 636)
A contractor has been selected and inducted and the Hibiscus and Bays group was added to the EcoNeighbourhoods page on the Live Lightly website.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
23. When developing the work programmes council group impacts and views are presented to local boards.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
24. This report informs the Hibiscus and Bays Local Board of the performance for the quarter ending 30 September 2019.
Tauākī whakaaweawe Māori
Māori impact statement
25. Māori as stakeholders of council are affected and have an interest in any report on the quarterly financial results. However, the recommendation to the local board of receiving the report has no particular benefit to, or adverse effect on, Māori. Some specific work programme items of interest are outlined below.
· HB: Te Kete Rukuruku (Māori naming of parks and places) Year 3 (ID 361)
During quarter one mana whenua have identified all overlapping mana whenua interest for naming in the Hibiscus and Bays Local Board area and are currently working through the naming process for parks in tranche one.
· Māori Responsiveness (ID 1141)
In quarter one the strategic broker has been scoping potential partnerships to respond to the aspirations of Māori. Staff are working to identify mana whenua groups in the local board area that have an interest in collaborating on local history projects.
· Capacity Building – Hibiscus Coast (ID 81)
Future Whangaparāoa delivered a Matariki event in Shakespeare Regional Park, including a dawn blessing, which was attended by 150 people.
Ngā ritenga ā-pūtea
Financial implications
26. There are no financial implications associated with this report.
Financial Performance
27. Operating expenditure relating to Asset Based Services (ABS) is tracking above budget by $297,000 for the year to date, while the LDI operational projects are currently $114,000 below budget. This is due to a variety of projects yet to draw down on financial allocations.
28. Capital spend of $1.1 million represents investments in the Freyberg Park renewal of sports fields, demolition of 12 Hibiscus Coast Highway and Metro Park West reserve development. The board has also seen progress on several projects from their discretionary LDI capital fund.
29. The complete Hibiscus and Bays Local Board Financial Performance report can be found in Appendix B.
Revised Budget
30. For quarterly reporting purposes, annual plan budgets are revised to reflect changes in timing of delivery for individual projects.
31. Projects that were still in progress at 30 June 2019 have had their remaining required budget carried forward to the current or future financial years to fund the remaining works.
32. If a multi-year capital project was completed earlier than anticipated, the annual plan budget is reduced or brought forward to 30 June 2019 to reflect early completion.
33. Consideration is also given to the status of current capital projects and where required budgets are rephased in whole or part to outer years to reflect current timelines for delivery.
34. The net budgetary impact of these changes is reflected in the revised budget for the board.
35. The Community Facilities Build Maintain Renew work programme financial allocations have been updated in accordance with the carry forwards (refer Attachment C).
Risk Adjusted Projects (RAP)
36. The approved Community Facilities 2019/2020 work programme and 2020-2022 indicative work programme includes projects identified as part of the Risk Adjusted Programme (RAP). These are projects that the Community Facilities delivery team will progress, if possible, in advance of the programmed delivery year. This flexibility in delivery timing will help to achieve 100 per cent financial delivery for the 2019/2020 financial year, by ensuring that if projects intended for delivery in the 2019/2020 financial year are delayed due to unforeseen circumstances, that other projects can be progressed while the causes for delays are addressed.
37. Since approval of the local work programmes in June 2019 investigation and design (including forecasting of delivery) has commenced. As a result, it has become apparent that some projects that had been included for delivery in the 2019/2020 financial year may not be able to be progressed as quickly as anticipated. Reasons for delays include matters such consenting, heritage items identified, and consultation requirements. Therefore, in order to enable 100 per cent delivery to budget Community Facilities request approval to the RAP (Attachment C) and potentially progress the following projects:
· Centennial Park and Mistletoe path construction (ID 2573)
· Hibiscus and Bays – playground improvements (ID 2057)
· Implement actions from the Hibiscus and Bays Greenways Plan (ID 2174)
· Hibiscus and Bays – install waste minimisation bins (ID 2681)
· Regency Park Drive Reserve – renew playspace (ID 2836)
· Te Ara Tahuna Cycleway – renew structure (ID 2826)
· Waiake Beach Reserve – renewal seawall (ID 3209)
· Hibiscus and Bays – Ngahere Urban Forest strategy (ID 3095)
· Jamie Hansen – renew playspaces (ID 2746)
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
38. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.
39. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section
Ngā koringa ā-muri
Next steps
40. The local board will receive the next performance update following the end of quarter two, i.e. after 31 December 2019.
Attachments
No. |
Title |
Page |
a⇩ |
Hibiscus and Bays Q1_WP Update V5 |
203 |
b⇩ |
HBLB Quarterly Performance Report Sept 2019 - Financial v1 |
219 |
c⇩ |
HBLB Community Facilities BMR Work Programme19_22_2 |
223 |
Ngā kaihaina
Signatories
Author |
Saskia Coley – Local Board Advisor |
Authoriser |
Lesley Jenkins - Relationship Manager |
Hibiscus and Bays Local Board 12 December 2019 |
|
Governance forward work calendar
File No.: CP2019/20751
Te take mō te pūrongo
Purpose of the report
1. To present to the Hibiscus and Bays Local Board with a governance forward work calendar.
Whakarāpopototanga matua
Executive summary
1. This report contains the governance forward work calendar, a schedule of items that will come before the Hibiscus and Bays Local Board at business meetings and workshops over the coming months until the end of the electoral term. The governance forward work calendar for the local board is included in Attachment A to the agenda report.
2. The calendar aims to support local boards’ governance role by:
· ensuring advice on agendas and workshop material is driven by local board priorities
· clarifying what advice is required
· clarifying the rationale for reports.
3. The calendar will be updated every month. Each update will be reported back to business meetings. It is recognised that at times items will arise that are not programmed. Local board members are welcome to discuss changes to the calendar.
Recommendation/s That the Hibiscus and Bays Local Board: a) receive the governance forward work calendar for February 2020.
|
Attachments
No. |
Title |
Page |
a⇩ |
Governance Forward Work Calendar February 2020 |
237 |
Ngā kaihaina
Signatories
Author |
Gemma Kaldesic - Democracy Advisor – Hibiscus and Bays |
Authoriser |
Lesley Jenkins - Relationship Manager |
Hibiscus and Bays Local Board 12 December 2019 |
|
Hibiscus and Bays Local Board Forward Governance Work Calendar – February 2020 |
||
Meeting Type |
Date |
Topic |
Week One |
|
|
Community Forum (Browns Bay) |
Wednesday, 5 February 2020 |
Opportunity for staff and public to present to the local board |
Week Two |
|
|
Workshop (Orewa) |
Thursday, 13 February 2020 |
AT Suggested/potential projects |
|
|
AT Silverdale Signage |
|
|
SwimSafe background and update |
|
|
Update on the Eco-tourism work with NZTRI (Visitor Strategy Group) |
Week Three |
|
|
Business Meeting (Orewa) |
Thursday, 20 February 2020 |
PSR: Monthly Update |
Week Four |
|
|
Workshop (Orewa) |
Thursday, 27 February 2020 |
Community Facilities: Monthly Update |
|
|
Grants Review |