Howick Local Board
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Minutes of a meeting of the Howick Local Board held in the Howick Local Board meeting room, Pakuranga Library Complex, 7 Aylesbury Street, Pakuranga on Monday, 9 December 2019 at 6:02pm.
Chairperson |
Adele White |
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Deputy Chairperson |
John Spiller |
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Members |
Katrina Bungard |
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Bo Burns |
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David Collings |
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Bruce Kendall |
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Mike Turinsky |
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Bob Wichman |
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Peter Young, JP |
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ABSENT
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ALSO PRESENT
Councillor |
Sharon Stewart |
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Councillor |
Paul Young |
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IN ATTENDANCE
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Howick Local Board 09 December 2019 |
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The Chairperson opened the meeting and welcomed all those present.
Election of Deputy Chairperson |
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Carol McKenzie-Rex, Relationship Manager gave an overview of the voting systems. The chairperson requested a mover and seconder.
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Resolution number HW/2019/137 MOVED by Member M Turinsky, seconded by Member B Kendall: That the Howick Local Board: a) agree to use voting system B to elect the deputy chairperson of the Howick Local Board for the 2019-2022 political term.
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The chairperson called for nominations for the position of deputy chairperson.
Member P Young nominated Member J Spiller for the deputy chairperson role. Member M Turinsky seconded the nomination.
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Resolution number HW/2019/138 MOVED by Member P Young, seconded by Member M Turinsky: That the Howick Local Board: a) elect Member J Spiller as deputy chairperson for the 2019-2022 political term.
The motion was put to the vote by a show of hands and was declared CARRIED unanimously. CARRIED |
Deputy Chair J Spiller declared an interest in Item 16 – Howick Local Grants Round Two 2019/2020 grant allocations clause b) and d).
Member B Burns declared an interest in Item 16 – Howick Local Grants Round Two 2019/2020 grant allocations clause b) and d).
Member M Turinsky declared an interest in Item 16 – Howick Local Grants Round Two 2019/2020 grant allocations clause c).
Member K Bungard declared an interest in Item 16 – Howick Local Grants Round Two 2019/2020 grant allocations clause e).
Resolution number HW/2019/139 MOVED by Member B Wichman, seconded by Deputy Chairperson J Spiller: That the Howick Local Board: a) confirm the extraordinary minutes of its inaugural meeting, held on Monday, 4 November 2019, as a true and correct record.
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There were no leaves of absence.
The Chairperson acknowledged Member B Burns for her organisation of the Howick Santa Parade and thanked her for continuing to bring the joy of Christmas to the children of Howick.
7.1 |
Petition - Permanent Cameras Installed at The Esplanade, Eastern Beach |
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The Chairperson presented a petition received on behalf of Lorraine Neil of 89 signatures to have permanent cameras installed on The Esplanade, Eastern Beach.
A copy of the petition tabled at the meeting has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
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Resolution number HW/2019/140 MOVED by Member D Collings, seconded by Member B Kendall: That the Howick Local Board: a) receive the petition from the Chairperson on behalf of Lorraine Neil. b) request the Community Empowerment Unit to consider the petition and provide advice back to the local board.
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a 9 December 2019 Howick Local Board meeting Item 7 - Petition - Permanent Cameras Installed at The Esplande, Eastern Beach |
8.1 |
Deputation - Disability Connect, Fully accessible aquatic centre at Barry Curtis Park |
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This deputation was withdrawn. |
8.2 |
Deputation - Mountfort Park Water Polo Club submission for the aquatic and leisure centre being built at Barry Curtis Park |
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A copy of the deputation tabled at the meeting has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
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Resolution number HW/2019/141 MOVED by Deputy Chairperson J Spiller, seconded by Member K Bungard: That the Howick Local Board: a) receive the deputation from Terry Logan on behalf of Mountfort Park Water Polo Club and thank him for his presentation. b) request Service, Strategy and Integration to consider the deputation from the Mountfort Park Water Polo Club.
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a 9 December 2019 Howick Local Board meeting Item 8.2 Deputation - Mountfort Park Water Polo Club submission for the aquatic and leisure centre being built at Barry Curtis Park |
8.3 |
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Resolution number HW/2019/142 MOVED by Member M Turinsky, seconded by Member D Collings: That the Howick Local Board: a) receive the deputation from Dale Smith and thank him for his presentation.
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9.1 |
Public Forum - Melissa Bland, Principal - Te Uho o te Nikau Primary |
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Melissa Bland, Principal of Te Uho o te Nikau Primary School addressed the board with concerns for pedestrian safety of school students.
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Resolution number HW/2019/143 MOVED by Chairperson A White, seconded by Member B Wichman: That the Howick Local Board: a) thank Melissa Bland, Principal - Te Uho o te Nikau Primary School, for her attendance and presentation on safety of school pedestrians. b) request Auckland Transport staff provide advice to the local board on this matter.
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9.2 |
Public Forum - Sarah Poore, Granger Point in Bucklands Beach |
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A copy of the presentation tabled at the meeting has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
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Resolution number HW/2019/144 MOVED by Chairperson A White, seconded by Deputy Chairperson J Spiller: That the Howick Local Board: a) thank Sarah Poore, Vice Commodore of Bucklands Beach Yacht Club, for her attendance and presentation on Granger Point in Bucklands Beach. b) request Infrastructure and Environmental Services staff provide advice to the local board on this matter.
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a 9 December Howick Local Board meeting Item 9.2 Public Forum - Sarah Poore, Granger Point in Bucklands Beach |
There was no extraordinary business.
13 |
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A copy of the report tabled at the meeting has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
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Resolution number HW/2019/145 MOVED by Member M Turinsky, seconded by Member K Bungard: That the Howick Local Board: a) note the Chairperson’s verbal update and written report.
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a 9 December 2019 Howick Local Board meeting Item 13 Chairperson's Report |
14 |
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Resolution number HW/2019/146 MOVED by Member B Wichman, seconded by Member K Bungard: That the Howick Local Board: a) receive the verbal reports from Cr Paul Young and Cr Sharon Stewart.
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15 |
Auckland Transport November 2019 update to the Howick Local Board |
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Resolution number HW/2019/147 MOVED by Member B Wichman, seconded by Member M Turinsky: That the Howick Local Board: a) receive the Auckland Transport November 2019 monthly update report.
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16 |
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Deputy Chair J Spiller declared an interest in clause b) and d) and took no part in the discussion or voting on the matter. Member B Burns declared an interest in clause b) and d) with respect to being a business owner and took no part in the discussion or voting on the matter. Member M Turinsky declared an interest in clause c) and took no part in the discussion or voting on the matter. Member K Bungard declared an interest in clause e) and took no part in the discussion or voting on the matter. |
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Resolution number HW/2019/148 MOVED by Member M Turinsky, seconded by Member K Bungard: That the Howick Local Board: a) agree to fund, part-fund, or decline each application in Howick Local Grants Round Two 2019/2020 listed in the following table: Table One: Howick Local Grants Round Two 2019/2020 grant applications
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Resolution number HW/2019/149 MOVED by Member B Wichman, seconded by Member B Kendall: That the Howick Local Board: b) agree to fund, part-fund, or decline each application in Howick Local Grants Round Two 2019/2020 listed in the following table: Table Two: Howick Local Grants Round Two 2019/2020 grant applications
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Resolution number HW/2019/150 MOVED by Member D Collings, seconded by Member B Wichman: That the Howick Local Board: c) agree to fund, part-fund, or decline each application in Howick Local Grants Round Two 2019/2020 listed in the following table: Table Three: Howick Local Grants Round Two 2019/2020 grant applications
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Resolution number HW/2019/151 MOVED by Member D Collings, seconded by Member B Wichman: That the Howick Local Board: d) agree to fund, part-fund, or decline each application in Howick Local Grants Round Two 2019/2020 listed in the following table: Table Four: Howick Local Grants Round Two 2019/2020 grant applications
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Resolution number HW/2019/152 MOVED by Deputy Chairperson J Spiller, seconded by Member D Collings: That the Howick Local Board: e) agree to fund, part-fund, or decline each application in Howick Local Grants Round Two 2019/2020 listed in the following table: Table Five: Howick Local Grants Round Two 2019/2020 grant applications
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17 |
Auckland Council’s Quarterly Performance Report: Howick Local Board for quarter one 2019/2020 |
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Resolution number HW/2019/153 MOVED by Member B Wichman, seconded by Member D Collings: That the Howick Local Board: a) receive the performance report for quarter one ending 30 September 2019. b) note that the Community Facility 2019/2020 work programme and 2020-2022 indicative work programme has been updated to reflect financial deferrals as part of the Annual Plan process as shown in Attachment C. c) approve the amendment to the Community Facilities 2019-2022 work programme activity ‘Cockle Bay - renew and extend seawall’ Work Programme ID 2386 to: i. amend the activity description to state ‘FY2020/2021 – deliver physical works’ ii. amend the funding for 2020/2021 financial year to $60,000. d) approve the amendment to the Community Facilities 2019/2020 work programme and 2020-2022 indicative work programme to add the following projects to the Risk Adjusted Programme: i. Work Programme ID 2130 Howick Recreation Centre – comprehensive renewal ii. Work Programme ID 2281 Howick – renew park playspaces FY2019.
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Member B Wichman left the meeting at 7.36 pm during Item 18.
Member B Wichman returned to the meeting at 7.37 pm during Item 18.
18 |
Appointment of local board members to external community organisations |
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Resolution number HW/2019/154 MOVED by Member M Turinsky, seconded by Member P Young: That the Howick Local Board: a) appoint the following board members to the external community groups and organisations listed below for the 2019-2022 triennium:
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Local board appointments and delegations for the 2019-2022 electoral term |
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Resolution number HW/2019/155 MOVED by Chairperson A White, seconded by Member B Wichman: That the Howick Local Board: a) appoint David Collings for Pakuranga subdivision, John Spiller for Howick subdivision and Peter Young for Botany subdivision, to be the nominated local board member for landowner consents (excluding landowner consents for filming) and authorise them to: i) be the point of consultation for staff on all applications for landowner consent and, at their discretion, refer any application for landowner consent to the local board for a local board decision, and ii) receive staff notifications of areas that may involve reputational, financial, performance or political risk. b) appoint David Collings for Pakuranga subdivision, John Spiller for Howick subdivision and Peter Young for Botany subdivision, to be the nominated local board member for landowner consents for filming and authorises them to: i) to be the point of consultation with staff on all applications for landowner consent for filming and, at their discretion, refer any applications for landowner consent for filming to the local board for a local board decision ii) receive notifications from staff of areas that may involve reputational, financial, performance or political risk. c) appoint David Collings for Pakuranga subdivision, John Spiller for Howick subdivision and Peter Young for Botany subdivision, to be the nominated local board member for events and authorises them to receive staff notifications of areas that may involve reputational, financial, performance or political risk. d) delegate to David Collings the authority to provide the local board views on whether a resource consent should proceed as a non-notified, limited notified or fully notified application. e) delegate to David Collings the authority to prepare and provide local board views and speak those local board views at any hearings on notified resource consents.
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20 |
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Resolution number HW/2019/156 MOVED by Chairperson A White, seconded by Member B Wichman: That the Howick Local Board: a) approve Attachment A local content for consultation and Attachment B local supporting information for consultation. b) delegate authority to the local board chairperson to approve any final changes required to the local content and supporting information for the Howick Local Board for the Annual Budget 2020/2021 consultation, including online consultation content. c) approve the following Have Your Say event in the local board area during the Annual Budget 2020/2021 consultation period: i) Hearings style event, Thursday 19 March, 6.00pm – 8.00pm, Howick Local Board meeting room, Pakuranga Library Complex. d) delegate authority to the local board chairperson to approve any final changes required to the Have Your Say event. e) delegate to the following elected members and staff the power and responsibility to hear from the public through ‘spoken (or New Zealand sign language) interaction’ in relation to the local board agreement at the council’s public engagement events, during the consultation period for the Annual Budget 2020/2021: i) local board members and chairperson ii) General Manager Local Board Services, Local Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor iii) any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer. |
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Process for appointment of Local Government New Zealand National Council representative |
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MOVED by Member D Collings, seconded by Member B Kendall:
Member D Collings moved an amendment to the original recommendation b) as follows: That the Howick Local Board: b) recommend that all local board members across Auckland form a selection panel for appointing the local board representative to the LGNZ National Board replacing recommendation b).
A division was called for, voting on which was as follows:
The motion was declared lost by 4 votes to 5.
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Resolution number HW/2019/157 MOVED by Member B Wichman, seconded by Member P Young: That the Howick Local Board: a) note the amended Local Government New Zealand (LGNZ) rules. b) endorse Option A (selection panel made up of representatives from each local board) as the process for appointing the local board representative to the LGNZ National Council. c) delegate to the chairperson to be part of the selection panel to appoint the local board representative to the LGNZ National Council. d) agree in principle to two annual meetings of Auckland Council and LGNZ (or their representatives) with the arrangements to be decided by the three Auckland Council representatives to the LGNZ National Council and staff. e) endorse the proposal that the meetings of the Auckland Council/LGNZ meetings be co-chaired by the governing body and local board representatives appointed to the LGNZ National Council.
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Resolution number HW/2019/158 MOVED by Member M Turinsky, seconded by Deputy Chairperson J Spiller: That the Howick Local Board: a) adopt the meeting schedule outlined below for the 2019-2022 electoral term:
b) agree to commence business meetings at 6pm to be held at the Howick Local Board meeting room, Pakuranga Library Complex, 7 Aylesbury Street, Pakuranga. Public forum and deputations will be scheduled in the early part of the business meeting, to enable participation by the public and stakeholders in the democratic process. c) note the dates and time for meetings for local board plans and local board agreements are yet to be finalised. |
23 |
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Resolution number HW/2019/159 MOVED by Member K Bungard, seconded by Member D Collings: That the Howick Local Board: a) adopt the urgent decision-making process for matters that require a decision where it is not practical to call the full board together and meet the requirements of a quorum. b) delegate authority to the chair and deputy chair, or any person acting in these roles, to make urgent decisions on behalf of the local board. c) agree that the relationship manager, chair and deputy chair (or any person/s acting in these roles) will authorise the urgent decision-making process by signing off an authorisation memo. d) note that all urgent decisions will be reported to the next ordinary meeting of the local board.
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24 |
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Resolution number HW/2019/160 MOVED by Member K Bungard, seconded by Member B Wichman: That the Howick Local Board: a) endorse the draft Auckland Council Elected Member Expense Policy 2019.
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25 |
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Resolution number HW/2019/161 MOVED by Member B Wichman, seconded by Member D Collings: That the Howick Local Board: a) approve the name Huaota Place for the new private road created by way of subdivision at 286 Cascades Road Howick in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent reference BUN60318256).
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New road names for four new roads within a subdivision at 51, 51A & 61 McQuoids Road, Flat Bush, by The Neil Group Ltd |
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Resolution number HW/2019/162 MOVED by Deputy Chairperson J Spiller, seconded by Member P Young: That the Howick Local Board: a) approve the following four (4) new road names for the four new roads created by way of subdivision at 51, 51A & 61 McQuoids Road, Flat Bush (Auckland Council resource consent reference SUB60315999-A), in accordance with section 319(1)(j) of the Local Government Act 1974: i) Road one - Longhorn Drive ii) Road two - Black Shed Road iii) Road three - Hauhake Road iv) Road four - Barley Road
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Resolution number HW/2019/163 MOVED by Member B Wichman, seconded by Member B Burns: That the Howick Local Board: a) approve the name Griffstan Lane for the new private road created by way of subdivision at 11 – 13 Andrew Road, Howick in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent reference BUN60317076 & SUB60317174).
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28 |
Urgent Decision - Howick Local Board to increase budget for Stockade Hill Lights Event |
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Resolution number HW/2019/164 MOVED by Member B Wichman, seconded by Member P Young: That the Howick Local Board: a) note the urgent decision made on 23 September 2019 to approve up to $5500 to be allocated into work programme line #240 Stockade Hill Lights Event from work programme line #3313 community response fund.
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Urgent Decision - Howick Local Board to increase the budget of the installation of a solar powered sensor light over the playground in Tarnica Park |
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Resolution number HW/2019/165 MOVED by Member M Turinsky, seconded by Member B Wichman: That the Howick Local Board: a) note the urgent decision made on 13 October 2019 to approve up to $5400 LDI capex to urgently install a single solar powered sensor light over the playground in Tarnica Park no later than the end of 2019.
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30 |
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Resolution number HW/2019/166 MOVED by Member D Collings, seconded by Member M Turinsky: That the Howick Local Board: a) note the governance forward work calendar.
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31 |
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Resolution number HW/2019/167 MOVED by Member M Turinsky, seconded by Member B Wichman: That the Howick Local Board: a) note the workshop records for workshops held on 3, 5, 10 and 12 September 2019.
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32 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
8.09 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Howick Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................