I hereby give notice that an ordinary meeting of the Kaipātiki Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Wednesday, 11 December 2019

9.30am

Kaipātiki Local Board Office
90 Bentley Avenue
Glenfield

 

Kaipātiki Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

John Gillon

 

Deputy Chairperson

Danielle Grant, JP

 

Members

Paula Gillon

 

 

Ann Hartley, JP

 

 

Melanie Kenrick

 

 

Cindy Schmidt

 

 

Andrew Shaw

 

 

Adrian Tyler

 

 

(Quorum 4 members)

 

 

 

Jacinda Short

Democracy Advisor - Kaipatiki

 

4 December 2019

 

Contact Telephone: (09) 484 6236

Email: jacinda.short@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Kaipātiki Local Board

11 December 2019

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    6

9          Public Forum                                                                                                                  6

10        Extraordinary Business                                                                                                6

11        Notice of Motion - For the Rescinding of Motion KT/2019/172 and the Renaming of the Lower Section of Kauri Road, Birkenhead                                                                 7

12        Concept design approval for the upgrade of the toddler park at Jean Sampson Reserve.                                                                                                                                       15

13        Renewal of community lease to Sunnybrae Bowling Club Incorporated for land at 17b Silverfield, Wairau Valley.                                                                                           57

14        Renewal of community lease to Shore Archery Club Incorporated for land at 17C Silverfield, Wairau Valley Auckland                                                                           65

15        Approval to Rename Two Roads within the Northcote Development Stages 2C and 3B                                                                                                                                         73

16        Approval for Private Road Name for Development at 293 and 295 Rangatira Road, Beach Haven                                                                                                                            87

17        Auckland Transport Monthly Update                                                                        95

18        Annual Budget 2020/2021 consultation                                                                  107

19        Appointment of local board members to external community organisations   115

20        Kaipātiki Community Facilities Trust Quarterly Report                                       123

21        Kaipātiki Community Places Quarterly Reports                                                    145

22        Kaipātiki Local Grants Round Two 2019/2020 grant allocation                           173

23        Auckland Council’s Quarterly Performance Report: Kaipātiki Local Board for quarter one 2019/2020                                                                                                                    283

24        Elected Members' Expense Policy 2019                                                                 325

25        Kaipātiki Local Board Chairperson's Report                                                         353

26        Members' Reports                                                                                                     381

27        Governing Body and Independent Maori Statutory Board Members' Update   391

28        Workshop Records - Kaipātiki Local Board - November 2019                             393  

29        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy.  The policy covers two classes of conflict of interest:

i)       A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member; and

ii)      A non-financial conflict of interest, which does not have a direct personal financial component.  It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968.  The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request. 

Any questions relating to the Code or the guidelines may be directed to the Relationship Manager in the first instance.

 

4          Confirmation of Minutes

 

That the Kaipātiki Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 20 November 2019, as true and correct.

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.


 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Kaipātiki Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Kaipātiki Local Board

11 December 2019

 

 

Notice of Motion - For the Rescinding of Motion KT/2019/172 and the Renaming of the Lower Section of Kauri Road, Birkenhead

File No.: CP2019/20424

 

  

Whakarāpopototanga matua

Executive summary

1.       Member Adrian Tyler has given notice of a motion that he wishes to propose.

2.       The notice has been signed by Member Adrian Tyler and seconded by Chairperson John Gillon.

3.       Supporting information is appended in Attachment A.

 

Motion

That the Kaipātiki Local Board:

a)      revoke resolution number KT/2019/172 for the renaming of the lower section of Kauri Road, Birkenhead, as passed by the Kaipātiki Local Board on 18 September 2019.

b)      approve in principle the name “Soldiers Bay Place” to replace “Kauri Road” for the portion of Kauri Road adjoining Balmain Road, specifically and only affecting Kauri Road properties 86A – 86I, Birkenhead, subject to verification with mana whenua, Land Information New Zealand (LINZ), emergency services and NZ Post, and subject to confirmation that no legal costs will be incurred by property owners as a result of any name change as outlined in clause e).

c)      request that if “Soldiers Bay Place” is found to be unsuitable, that “Hoia Place” and “Pohowera Place” are investigated for suitability in that order of preference and reported back to the local board.

d)      note that Balmain Road addressed properties which front on, or are accessed from Kauri Road, should retain their Balmain Road addresses.

e)      request advice as to whether a name change for the lower part of Kauri Road will result in any cost to any properties affected, including but not limited to legal fees that may be incurred in having no change details of property titles.

f)       acknowledge Fiona MacDonald of 86E Kauri Road as the liaison for properties 86A-I in this matter.

g)      note the tabled email from Ken White, Senior Advisor, School Network, advising that Kauri Road properties accessed from Balmain Road are in the Northcote College zone and will continue to be so regardless of any name change.  

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

11 December 2019 - Kaipātiki Local Board - NoM for the rescinding of Motion KT/2019/172 and the renaming of the lower section of Kauri Road, Birkenhead

9

      

Ngā kaihaina

Signatories

Authors

Jacinda Short - Democracy Advisor - Kaipatiki

Authorisers

Eric Perry - Relationship Manager

 


Kaipātiki Local Board

11 December 2019

 

 

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Kaipātiki Local Board

11 December 2019

 

 

Concept design approval for the upgrade of the toddler park at Jean Sampson Reserve.

File No.: CP2019/20329

 

  

Te take mō te pūrongo

Purpose of the report

1.       To seek approval of the concept design for the upgrade of the play space at Jean Sampson Reserve and to progress the project to detailed design, procurement and physical works. 

Whakarāpopototanga matua

Executive summary

2.       Jean Sampson Reserve play space was identified by the Kaipātiki Local Board as an important playground for the community, especially for families with small children. The local board has allocated $250,000 of locally driven initiative (LDI) funding towards the upgrade of the play space with a focus on the toddler age group (0 – five years). The project was approved as part of the 2018/2019 financial year Community Facilities Work Programme (resolution number KT/2018/142).

3.       To date, community consultation has been undertaken through an initial neighbourhood survey (refer to Attachment C “Survey results”) and has helped to inform the project and assist in shaping the requirements for the concept design.

4.      At the Kaipātiki Local Board workshop in June 2019, concept ideas and the planned approach were presented and discussed.

5.      The local board’s feedback on the concept design was mixed. The concept design was updated to incorporate as much of the feedback from both the local board and the community survey results.

6.      The concept was developed to be delivered in two stages, as agreed with the Kaipātiki Local Board (June 2019 workshop). Stage one will be delivered by this project. Stage two contains enhancements that can be delivered by a future project that is currently not included in the Community Facilities work programme.

7.       It is anticipated that the physical works would either be undertaken in autumn 2020 or spring 2020, if further consultation cannot be completed before February 2020.

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      approve the overall concept design (refer to Attachment B to the agenda report entitled “Jean Sampson Concept Plan”) for the upgrade of the toddler park at for Jean Sampson Reserve.

b)      approve the recommended option two, stage one of the overall concept design (refer to Attachment A of the agenda report entitled “Jean Sampson Reserve – Stage one concept options”) for delivery.

 

Horopaki

Context

8.       The Jean Sampson Reserve toddler play space was identified as an important play space for the Northcote community. It is the only neighbourhood play space on the Northcote Point peninsula.

9.       Jean Sampson Reserve is characterised by a wide rectangular open space with the play space clustered into the north-eastern corner of the reserve against residential fence lines. The current play space is separated from the street by the basketball half court as well as the newly installed toilet building.

10.     During an initial site visit it was confirmed that maintaining a toddler-friendly play space with good access for strollers and wheelchairs would not be possible within the current footprint.  Access to the play space and adjacent seating area is only available by crossing the basketball half court. There is no ramp access for wheelchairs or families with prams.

11.     The ‘Play and Sunsmart Provisions report’ (October 2018) outlines that the early childhood age group (one – four years) is projected to have the highest relative proportion in this census area, but also recognises an increase in the junior and senior age groups (10-14 years).

12.     The current playground equipment consists of a two-bay swing, a see saw, playhouse, steppers and a fire truck. The play space is set within a raised timber edge without ramp access.

13.     Both the swing set as well as the fire truck will be maintained in the new design.

14.     Initial consultation with the community was undertaken by way of a neighbourhood survey in May 2019, and consultation with iwi at the North West forum in June 2019 has taken place to help inform and shape the design.

15.     The results were presented to the local board at a workshop in June 2019. The feedback from the community, summarised in Attachment C “Survey results” of the agenda report, was mixed but highlighted the following as important for consideration in the upgrade of this play space:

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Jean Sampson Reserve play space is a well-used play space – 49 per cent of respondents indicated to use the playground at least a few times per week or more.

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Based on the 164 participating households, 35 per cent of children were under the age of five, closely followed by children five – seven years (22 per cent) and children 17 and over (14 per cent).

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Top three favourite play elements of respondents are swinging, climbing and natural play.

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While many supported the focus on early childhood there were many responses relating to older age groups and asking for equipment to cater for all ages.

 

16.     The community feedback and general project scope were the basis for the concept ideas that were presented and discussed with the local board at the workshop in June 2019.

17.     The requirements identified by the local board and discussed at the June 2019 workshop highlighted that not all desired play elements could be delivered within the allocated budget. Therefore, it was agreed that the concept design would be presented in two stages, with stage one focussing on delivering the play space upgrade within the allocated budget, and stage two providing future enhancement opportunities.

18.     The concept design (refer Attachment B entitled “Jean Sampson Concept Plan”) has been developed to allow for a two-stage delivery of the concept to accommodate the current project budget, which can only fund the first stage of the concept design. The second stage can be delivered by a future project.

19.     The feedback received from the local board also presented challenges, since it provided differing views on items such as fencing and age group focus. The project accounts for those differing views by splitting the stage one delivery of the concept design into two options (refer to Attachment A entitled “Jean Sampson Reserve – Stage one concept options”).

Previous decisions

20.     The local board has approved the project as part of the 2018/2019 Community Facilities Work Programme (resolution number KT/2018/142), with the total allocated budget of $250,000.

Tātaritanga me ngā tohutohu

Analysis and advice

21.     Below is an outline of the stages, as well as two options (refer to Attachment A entitled “Jean Sampson Reserve – Stage one concept options”) that were developed for the delivery of the stage one concept design.

Stage One Concept

22.     The concept option has been developed considering the current play compliance standards,  and has been reviewed by a qualified play space specialist to ensure that the design achieves good play value, and a balance between challenging activities and safety.

23.     The concept design also follows the projected population development for Jean Sampson Reserve as outlined in the Play and Sunsmart Provisions report based on the 2013 census data. The focus remains on the age group 0 – five years, however provisions have been made for older children (ages five – 14 years) to allow for better utilisation of the space and cater for the projected age range of children.

24.     Currently, the play space at Jean Sampson Reserve can only be accessed via the basketball half court and provides limited play opportunities for toddlers. The relocation of the toddler play space was deemed to be the most suitable response to address this issue.

25.     The recently installed toilet building improves the amenities within the reserve and is a good addition to the toddler play area. The concept integrates the toilet building in the new play space design.

26.     Barrier free access to the play space will be provided by creating a new path that leads from the western end of the reserve along the back of the toilet building towards the play space.

27.     The seating from the former hoggin gathering space will be re-allocated to form a meeting point in the center between the toilet, basketball court and play areas, which will invite the public to relax and watch the activities within the reserve. Further seats will be re-located along the basketball half court and opposite the junior swings.

28.     Shading within the play space is achieved through a combination of shade sail and shade trees in key locations, such as the sandpit and seating areas. Some of the relocated seating will also make use of the shade provided by already established trees.

29.     A small court space will also be created for toddlers to safely practice their ball skills away from the basketball half court used by older children and young adults.

30.     The north-eastern corner of the play space will see the swing maintained for use by older children, and it will transition via a lawn with balancing elements to the toddler play area. This approach ensures an age appropriate separation can be put in place to limit risk while providing an integrated play space.

31.     The junior play area will host a mount with tunnel, climbing handles and a double slide. A spinner for toddlers and a climbing tower with a pirate theme will provide opportunities for balancing, climbing and development of motor skills. A set of toddler swings is included at the eastern end of the toddler play area.

32.     The design also provides for a sandpit opposite the main junior play area and adjacent to the back of the toilet building.

33.     The fire truck, donated by friends and family of Gabriel Taylor, will be re-furbished and re-instated at the center of the toddler play area.

34.     Most of the southern part of the reserve will remain open lawn to ensure maintenance of a space for picnics and events.

35.     A set of two options was considered for the stage one delivery of this play space (Attachment A “Jean Sampson Reserve – Stage one concept options”) to account for conflicting feedback received from both the local board, as well as local residents on the relevant age groups to be in focus:

Option One – focus on age group 0 – five years

36.     Option one is more focused on the age group 0-five years, as an addition to the above elements will also see the line of bollards along the reserve being replaced with fencing. It will allow children and parents to enjoy the space while knowing that the risk of kids running onto the adjacent street is minimized.

37.     The fence installation, however, requires for the supernova spinner planned for the senior play area to be pushed out into the stage two delivery of the concept design due to limitations of the project budget.

Option Two – focus on multiple age groups: 0 – 14 years

38.     Option two focuses on achieving benefits for a wider age group (0 – 14 years), thereby responding to a large number of responses in the neighbourhood survey results that indicate the reserve is not only used by toddlers but by older children as well. This statement is supported by the fact that a basketball half court is present at the reserve, as well as the census 2013 and projected census 2043 data noted in the Play and Sunsmart Provisions Report.

39.     In this case, the delivery of the stage one concept would include the supernova spinner, which is very popular with children five years and older. It can be used by a single child or by a group of children and supports turning, spinning and balancing play.

40.     Within option two the erection of a fence around the reserve would not be classified as a priority for delivery within the first stage of the concept design, and the fact that the play space is located in the corner of the reserve, furthest away from the street, is considered suitable to address risk in relation to the adjacent road.

41.     Stage one of the concept design is a stand-alone version that can be further enhanced by adding the stage two play elements to the reserve.

Stage Two Concept

42.     Due to the budget restraints of this project, stage two is not included in the scope of this project. The construction of the stage two elements would require the allocation of sufficient budget either to this project or a future project. Inclusion of parts only of the stage two play elements is possible, however economies of scale should be considered.

43.     Stage two builds on the stage one design and further improves the play value of the space by including the following elements in the design:

44.     The sandpit would be enhanced through the installation of a fishing boat that creates opportunities for creative play.

45.     A goalkeeper net would be installed on the lawn in the southern part of the reserve to allow for better use of the space for ball games.

46.     The greatest enhancement would be the construction of a learn-to-ride track with rollers and surface texture elements. The track would enclose the southern lawn of the reserve and allow for children to practice their skills on bikes, scooters and skateboards.

47.     The learn-to-ride track would also see another path into the reserve created at the south-west end of the reserve, thereby creating a link to the existing bus stop.

48.     If option one of the stage one delivery is approved, the stage two development could also include the installation of the supernova spinner for which funds were insufficient in stage one.

49.     Delivery of stage two of the concept design should be discussed with the Community Facilities work programme team for consideration in future work programmes.

Tauākī whakaaweawe āhuarangi

Climate impact statement

50.     The Community Services team supports the project as it is providing improved services to the community.

51.     The Community Facilities Operational Management and Maintenance team support the upgrade as it will improve the quality of the park.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

52.     This project is in line with one of the outcomes of the Kaipātiki Local Board Plan 2017, to improve recreational facilities for the local community to enjoy.

53.     The play space is recognised as the only neighbourhood play space on the Northcote Point peninsula, and the upgrade will provide additional play value and improve usability.

54.     The draft concept has been discussed in detail with the Kaipātiki Local Board and has received positive feedback. Changes requested by the local board have been incorporated in the final concept design.

55.     The majority of the community who participated in the neighbourhood survey in April 2019 support the upgrade of the play space.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

56.     This project is in line with one of the outcomes of the Kaipātiki Local Board Plan 2017, to improve recreational facilities for the local community to enjoy.

57.     The play space is recognised as the only neighbourhood play space on the Northcote Point peninsula and the upgrade will provide additional play value and improve usability.

58.     The draft concept has been discussed in detail with the Kaipātiki Local Board and has received positive feedback. Changes requested by the local board have been incorporated in the final concept design.

59.     The majority of the community who participated in the neighbourhood survey in April 2019 support the upgrade of the play space.

Tauākī whakaaweawe Māori

Māori impact statement

60.     The project was presented at the Parks and Recreation - North West Mana Whenua Engagement Forum on 5 June 2019. While general interest in greater inclusion of Māori elements in projects was discussed, no feedback was received for this specific playground design.

61.     Due to the limitations in the project budget, the opportunities to integrate Māori play elements were not considered in this design. Other play spaces within the Kaipātiki Local Board area (such as Camelot Reserve and Windy Ridge play spaces) have been identified as more suitable and will be considered.

Ngā ritenga ā-pūtea

Financial implications

62.     The project has a total allocated budget of $250,000 which has been allocated from the local board’s Locally Driven Initiative (LDI) budget (resolution number KT/2018/142).

63.     At the local board workshop in June 2019, it was agreed that the design would consist of a two-stage-delivery approach due to expected costs being higher than the allocated budget.

64.     The below table outlines the cost for the delivery of stage one of the concept design (refer Attachment B “Jean Sampson Concept Plan”).


 

65.     Both option one and option two remain within the set project budget and will allow for a minor contingency for unexpected construction costs.

66.     The delivery of stage two of the concept design (refer Attachment B “Jean Sampson Concept Plan”) will incur additional costs that are currently unfunded and will therefore not be delivered as part of this project.

67.     The Kaipātiki Local Board may decide to allocate additional funds to this project to include the delivery of stage two of the proposed concept design, or use the below cost estimate for budget allocation to a new project for delivery in a future Community Facilities work programme.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

68.     Consultation with the community on the concept design may lead to feedback requiring major changes to the design. This would cause delays in the delivery of the project.

69.     Funding for consultation is currently limited, and if extensive consultation (on site) is sought by the Kaipātiki Local Board, additional funding would have to be allocated. At this stage it is planned to update the local residents using a temporary sign at Jean Sampson Reserve and a letter drop to immediate neighbours that will outline the design and provide contact details for feedback.

70.     Detailed design for this project is likely to be completed in March/April 2020 and therefore pushes delivery of the construction works into the winter months. This typically leads to an increase of construction costs due to unfavourable ground conditions. This risk is mitigated by scheduling the construction works no sooner than spring 2020. If construction is to take place following closely after detailed design has been finalised, additional funding would have to be allocated to this project to account for the additional costs.

Ngā koringa ā-muri

Next steps

71.     the project. The estimated timeframes assume successful and timely completion of each identified project step: 

Consultation

Once the concept design option is approved by the local board, consultation with the community will begin
Note: Very detailed feedback was received from the community through the survey and this feedback has been incorporated into the current concept design. Due to the project’s budget constraints it is proposed to complete consultation by way of a project update poster installed on site. Feedback on the concept can be submitted via mail or email.
Any feedback received will be passed on to the local board for information.

January 2020

Final approval of concept, if required

Results of consultation will be collated and presented to the local board to review and provide final approval of detailed design (including changes, if required)

February 2020

Detailed design

Once the concept design option is approved by the local board the development of the detailed design can be progressed.

March/April 2020

Procure build partner

The tender will be submitted to our Full Facilities Contractor as per the procurement guidelines.

April 2020

Physical works

Accurate commencement and duration of physical works is not known at this time, but it is anticipated that works would take place during spring 2020.

October 2020

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

11 December 2019 - Kaipātiki Local Board Business Meeting - Jean Sampson Res–Stage one concept options

23

b

11 December 2019 - Kaipātiki Local Board Business Meeting - Jean Sampson Concept Plan

25

c

11 December 2019 - Kaipātiki Local Board Business Meeting - Survey results

31

     

Ngā kaihaina

Signatories

Authors

Barbara Heise – Project Manager

Authorisers

Rod Sheridan - General Manager Community Facilities

Eric Perry - Relationship Manager

 


Kaipātiki Local Board

11 December 2019

 

 

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Kaipātiki Local Board

11 December 2019

 

 

Renewal of community lease to Sunnybrae Bowling Club Incorporated for land at 17b Silverfield, Wairau Valley.

File No.: CP2019/20290

 

  

Te take mō te pūrongo

Purpose of the report

1.       To grant a renewal of the community lease to Sunnybrae Bowling Club Incorporated at 17B Silverfield, Wairau Valley 0627.

Whakarāpopototanga matua

Executive summary

2.       Sunnybrae Bowling Club Incorporated holds a community lease at 17B Silverfield, Wairau Valley, 0627. The initial term expires on 28 February 2020.

3.       The club has applied to renew their lease. The building and other improvements on the site are owned by the club.

4.       The club subleases a portion of the site to Youthtown as described in the original lease, and as marked B in Attachment A of the agenda report.

5.       The provisions of the original lease dated 2010 provides for an initial term of 10 (ten) years and one right of renewal of 10 (ten). The club has applied to renew its lease.

6.       Staff are satisfied that the club meets the requirements for lease renewal and recommends the lease be renewed under the existing terms of the agreement.

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      grant the renewal of the community lease to Sunnybrae Bowling Club Incorporated at 17B Silverfield, Wairau Valley comprising approximately 9686m2, and shown outlined in red and marked A on Attachment A on the land described as Part Lot 6 DP 150598, subject to the following terms and conditions:

i)     term – ten years commencing 1 March 2020

ii)     final expiry – 28 February 2030

iii)    rent – $1.00 plus GST per annum if requested.

b)      note all other terms and conditions be in accordance with the original lease dated 2010.

 

Horopaki

Context

7.       Sunnybrae Bowling Club Incorporated has a community lease at 17B Silverfield, Wairau Valley that commenced 1 March 2010 for a term of 10 years. The initial term of the lease expires on 28 February 2020 and makes provision for one 10 year right of renewal.

Land and buildings

8.       The tenant-owned buildings and improvements are situated on land held in fee simple by Auckland Council as classified recreation reserve. The classification supports the proposed activity undertaken by the club and its subtenant.

9.       The club subleases a portion of the site to Youthtown as delineated in dark blue and marked B in Attachment A of the agenda report.

10.     A site visit was conducted on the 14 October 2019 where it was found that both groups have well maintained buildings and sites.

11.     Sunnybrae Bowling Club’s portion of the site comprises 2 grass bowling greens, 1 carpet green, storage buildings and a main clubroom that has a large communal area with a kitchen, bar, seating, office, sick bay and toilet facilities including mobility toilets. All improvements are owned and maintained by the club.

12.     The club has a dedicated maintenance team which looks after the lease area. The old club rooms are kept for storage and the front deck is utilised as a viewing platform. The front deck was repaired and replaced within the last few years.

13.     The club has installed a large vegetable garden in a small strip of land to the side of the main building. The vegetables are harvested for the benefit of its members.

14.     The portion of the site sublet to Youthtown (at no cost) has a well-maintained building, fenced yard and storage facilities. The building and improvements are owned and maintained by Youthtown.

Sunnybrae Bowling Club Incorporated

15.     Sunnybrae Bowling Club Incorporated is a non-profit organisation that has been in operation since 1986. The club has been at the premises for well over 10 years.

16.     The club has 90 members, making it one of the bigger bowling clubs in the North Shore.

17.     The club hire out their rooms on a weekly basis to Takapuna Friendship Club and the North Shore Stroke Club. The facility is also available on a casual hire basis.

18.     The club has been chosen as the headquarters for the 2020 New Zealand Masters Bowling Tournament.

19.     North Harbour Bowling utilises the club for its tournaments.

Youthtown

20.     The original lease allowed Sunnybrae Bowling to sublease part of its site to Youthtown.

21.     Youthtown is a national organisation that delivers programmes that develop skills and knowledge of young people.

22.     Youthtown also provides afterschool and school holiday programmes.

23.     Youthtown relocated a building onto the property for its use during 2005.

Tātaritanga me ngā tohutohu

Analysis and advice

24.     Staff have determined that Sunnybrae Bowling Club Incorporated meet the renewal requirements under the terms of the original lease as evidenced below:

i)     it is a registered incorporated society;

ii)     it has complied with the terms of the operative lease;

iii)    it has a history of delivering quality services to the local community;

iv)   Sunnybrae Bowling Club Incorporated has provided a copy of its financial accounts, which indicate that its funds are sufficient to meets its liabilities and that it possesses adequate financial reserves; and

v)    the group is managed appropriately as evidenced by its longevity and programmes offered.

25.     The club holds all necessary insurance, including public liability cover.

26.     If the renewal is granted the club will send a letter to Youthtown to keep them informed of the current status of the lease.

Tauākī whakaaweawe āhuarangi

Climate impact statement

27.     The designated impact level of the recommended decision on greenhouse gas emissions is “no impact” because the proposal continues an existing activity and does not introduce any new sources of emissions.

28.     Climate change has an unlikely potential to impact the lease as the site does not sit in close proximity of the coast.

29.     Although a small portion of the building is located in a flood plain, the building is raised from the ground so any flooding risk is minimised (refer to Attachment B of the agenda report).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

30.     The proposed lease renewal has been discussed with council’s Parks, Sports and Recreation team who are working with Bowls New Zealand. The proposed lease renewal will not affect any future plans for Bowls New Zealand.

31.     There are no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

32.     The lease renewal to Sunnybrae Bowling Club Incorporated is contemplated in the Kaipātiki Community Lease Work Programme 2019/2020 as project ID 1476.

33.     The recommendations within this report fall within the local board’s allocated decision-making authority relating to local, sport and community facilities.

34.     The recommendation supports the Kaipātiki Local Board Plan 2017 outcome “Our people are active and healthy.

Tauākī whakaaweawe Māori

Māori impact statement

35.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents: the Auckland Plan, the Long-term Plan 2018-2028, the Unitary Plan and local Board Plans.

36.     Support for Māori initiatives and outcomes are detailed in Te Toa Takitini, Auckland Council’s Māori Responsiveness Framework. An aim of community leasing is to increase targeted support for Māori community development projects.

37.     There is no statutory requirement for public notification or iwi engagement for the lease renewal. Public notification and iwi engagement were under taken at the time of granting the lease.

Ngā ritenga ā-pūtea

Financial implications

38.     There are no cost implications for the local board approving a new lease to Sunnybrae Bowling Club Incorporated.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

39.     The provision for the renewal of a community lease is provided for in the lease agreement granted to the group.

40.     Council has a contractual responsibility to formalise the lease renewal if the conditions stipulated in the lease have been met.

41.     Should the renewal not be granted, it will:

i)     affect the group’s operations; and

ii)     reduce their ability to undertake their activities and support the people of Kaipātiki and the wider community.

Ngā koringa ā-muri

Next steps

42.     Subject to the grant of a renewal of a community lease, staff will work with the group to finalise the deed of renewal.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

11 December 2019 - Kaipātiki Local Board Business Meeting - Attachment A - Site Plan Sunnybrae Bowling Club

61

b

11 December 2019 - Kaipātiki Local Board Business Meeting - Attachment B - Flood Plain overview Sunnybrae Bowling Club

63

     

Ngā kaihaina

Signatories

Authors

Phillipa Carroll - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Eric Perry - Relationship Manager

 


Kaipātiki Local Board

11 December 2019

 

 

PDF Creator


Kaipātiki Local Board

11 December 2019

 

 

PDF Creator


Kaipātiki Local Board

11 December 2019

 

 

Renewal of community lease to Shore Archery Club Incorporated for land at 17C Silverfield, Wairau Valley Auckland

File No.: CP2019/20271

 

  

Te take mō te pūrongo

Purpose of the report

1.       To grant a renewal of the community lease to Shore Archery Club Incorporated at 17C Silverfield, Wairau Valley, Auckland 0627.

Whakarāpopototanga matua

Executive summary

2.       Shore Archery Club Incorporated holds a community lease at 17C Silverfield, Wairau Valley 0627. The initial term will expire on 31 May 2020.

3.       The club has applied to renew their lease. The building and improvements on the site are owned by the club.

4.       The provisions of the operative lease dated 2010 allows for an initial term of 10 (ten) years and one right of renewal for a further term of 10 (ten) years commencing 1 June 2020.

5.       Staff are satisfied that the club complies with the requirements under the Auckland Council Community Occupancy Guidelines 2012, and recommend that the lease be renewed under the existing terms of the agreement.

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      grant the renewal of the community lease to Shore Archery Club Incorporated at 17C Silverfield, Wairau Valley as comprising 4,788m2 more or less, shown outlined in red and marked A on Attachment A to the agenda report on the land described as Part Lot 7 DP 150598, subject to the following terms and conditions:

i)     term – 10 years commencing 1 June 2020

ii)     Final expiry - 31 May 2030

iii)    rent – $1.00 plus GST per annum if requested

b)      note all other terms and conditions be in accordance with the original lease dated 2010.

 

Horopaki

Context

6.       Shore Archery Club Incorporated holds a community ground lease at 17C Silverfield, Wairau Valley that commenced 1 June 2010. The initial 10-year term of the lease will expire on 31 May 2020, and there is one 10-year right of renewal available.

7.       The club has requested a renewal of its lease.

 

 

Land and buildings

8.       The tenant-owned building and improvements are situated on land that is held in fee simple by Auckland Council as classified recreation reserve. The classification permits the proposed activity undertaken by the club.

9.       A site visit was conducted on 18 October 2019 where it was evident the grounds are well-kept and maintained. The club has also invested in additional drainage for its premises.

10.     The club hopes to replace its current building on the premises, and it has already set aside a substantial amount of funds to invest into a new building. As soon as the lease renewal is finalised, the club plans to present a deputation to the board on options for a new building on their leased area.

Shore Archery Club Incorporated

11.     Shore Archery Club Incorporated is a non-profit organisation that has been in operation since 1960. The club has been at the current premises for over 35 years.

12.     The club has 67 members and is the only archery club on the North Shore.

13.     The club supports several schools in the area with their archery programmes, often providing coaching and technical advice.

14.     The club makes the archery range available to members during the week and offers introductory lessons on a Saturday morning.

Tātaritanga me ngā tohutohu

Analysis and advice

15.     Auckland Council’s Community Occupancy Guidelines 2012 sets out the requirements for community occupancy agreements.

16.     Staff have determined that Shore Archery Club Incorporated meet the renewal requirements under the terms of the original lease as evidenced below:

i)     it is a registered incorporated society;

ii)     it has complied with the terms of the operative lease;

iii)    it has a history of delivering quality services to the local community;

iv)   Shore Archery Club Incorporated has provided a copy of its financial accounts, which    indicate that its funds are sufficient to meets its liabilities and that it possesses adequate financial reserves;

v)    the group is managed appropriately as evidenced by its longevity and programmes offered; and

vi)   the club holds all necessary insurance, including public liability cover.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17.     The designated impact level of the recommended decision on greenhouse gas emissions is “no impact” because the proposal continues an existing activity and does not introduce any new sources of emissions.

18.     Climate change has an unlikely potential to impact the lease as the site does not sit in close proximity of the coast.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19.     The proposed lease renewal has been discussed with Parks Sports and Recreation, Park Specialists and council’s Operational Management and Maintenance team. No concerns regarding the lease renewal were raised.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20.     The lease renewal to Shore Archery Club Incorporated is contemplated in the Kaipātiki Community Lease Work Programme 2019/2020, specifically under project ID 1475.

21.     The recommendations within this report fall within the local board’s allocated decision-making authority relating to local, sport and community facilities. This report asks the local board for a decision to grant a renewal of a community lease.

Tauākī whakaaweawe Māori

Māori impact statement

22.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents: the Auckland Plan, the Long-term Plan 2018-2028, the Unitary Plan and local board plans.

23.     Support for Māori initiatives and outcomes are detailed in Te Toa Takitini, Auckland Council’s Māori Responsiveness Framework. An aim of community leasing is to increase targeted support for Māori community development projects.

24.     There is no statutory requirement for public notification or iwi engagement for this lease renewal. Public notification and iwi engagement were under taken at the time of the initial term of the lease.

Ngā ritenga ā-pūtea

Financial implications

25.     All costs relating to the granting of this renewal is borne by Auckland Council’s Community Facilities department.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26.     Should the Kaipātiki Local Board resolve not to grant a renewal of the community lease to Shore Archery Club Incorporated, this decision will materially affect the group’s ability to undertake its core activities.

Ngā koringa ā-muri

Next steps

27.     Subject to the grant of a renewal of a community lease, council staff will work with the group to finalise the deed of renewal.


 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

11 December 2019 - Kaipātiki Local Board Business Meeting - Attachment A - Site Plan Shore Archery Club

69

b

11 December 2019 - Kaipātiki Local Board Business Meeting - Attachment B - Flood Plain over view Shore Archery Club

71

     

Ngā kaihaina

Signatories

Authors

Phillipa Carroll - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Eric Perry - Relationship Manager

 


Kaipātiki Local Board

11 December 2019

 

 

PDF Creator


Kaipātiki Local Board

11 December 2019

 

 

PDF Creator


Kaipātiki Local Board

11 December 2019

 

 

Approval to Rename Two Roads within the Northcote Development Stages 2C and 3B 

File No.: CP2019/20364

 

  

Te take mō te pūrongo

Purpose of the report

1.       To seek approval from the Kaipātiki Local Board to rename two new public roads created by way of subdivision within the Northcote development (Stage 2C and 3B).

Whakarāpopototanga matua

Executive summary

2.       The Auckland Council Road Naming Guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland region.

3.       According to the Road Naming Guidelines, road names are intended to be enduring and the renaming of roads is discouraged unless there are compelling reasons for a change.

4.       Road to be renamed in Stage 2C
Kāinga Ora (the applicant) requests to rename the road known as ‘ROAD 3’ within their Stage 2C Northcote subdivision, having realised that this road is actually a continuation of another new road already approved as ‘Whakamua Parade’.

5.       ROAD 3 and Whakamua Parade were originally identified by the applicant as standalone roads, with a scheme plan being submitted to council showing the two roads being separate.

6.       On the 15 May 2019, the Kaipātiki Local Board approved the name ‘Mōwai Road’ for ROAD 3. The applicant requests that this approval be rescinded, in order to retain the name ‘Whakamua Parade’ for ROAD 3 so as to avoid any confusion of addressing along the continuous roadway.

7.       Road to be renamed in Stage 3B
Kāinga Ora (the applicant) request to rename the road known as ‘ROAD 4’ within their Stage 3B Northcote subdivision due to duplication issues, as the name ‘Āhuru’ was already approved in 2017 for a road in the Hobsonville area. Land Information New Zealand (LINZ) has confirmed this name is no longer acceptable for use in the Northcote subdivision and needs to be renamed. The applicant has proposed three replacement names for the local board to consider for ROAD 4. Their preference is to use the name Mōwai Road, being no longer required for ROAD 3 in Stage 2C.

8.       Any of the four proposed road name options would be acceptable for the local board to approve for use in this location, having been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. All technical standards are met and the names are not duplicated anywhere else in the region. Mana whenua were also consulted. Therefore, it is up to the local board to decide upon the suitability of the names within the local context.

9.       The applicant has proposed the following names for consideration by the local board as road name options for ROAD 3 (Stage 2C) and ROAD 4 (Stage 3B):

Table 1: Northcote (Stage 2C) Proposed Road Name

Road Ref

Preferred Name

Road Type

ROAD 3 (extension)

(Proposed to retain existing name)

Whakamua

Parade

 

Table 2: Northcote (Stage 3B) Preferred And Alternative Road Names

Road Ref

Applicant Preferred Name

Alternative 1

Alternative 2

Road 4

Mōwai Road

Hangai Road

Hononga Road

 

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      rescind resolution number KT/2019/72 to name ‘ROAD 3’ as Mōwai Roadwithin the Northcote Development Stage 2C, in accordance with section 319(1)(j) of the Local Government Act 1974.

b)      approve the replacement public road name for the section of road known as ‘ROAD 3’ as ‘Whakamua Parade’ within the Northcote Development Stage 2C, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60313122 and SUB60313149).

c)      rescind resolution KT/2019/196 to name ‘ROAD 4’ as Āhuru Road (due to duplication issues) within the Northcote development Stage 3B, in accordance with section 319(1)(j) of the Local Government Act 1974.

d)      approve the replacement public road name for ‘ROAD 4’ as ‘Mōwai Roadwithin the Northcote development Stage 3B, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60329635 and BUN60330591).

 

Horopaki

Context

10.     Site and location plans of the development can be found in Attachments A and B respectively.

11.     Stage 2C Overview: A road naming report for the Kāinga Ora subdivision at the Northcote Development Stage 2C was presented to and approved by the local board in May 2019. Since that approval, new information has come to light requiring one of the road names contained in that report to be replaced.

12.     At the time of writing the previous report, ROAD 3 was identified by Kāinga Ora as a standalone road on the scheme plan provided to council, which showed the road being separate from Whakamua Parade. After the names were approved by the local board, the applicant informed council that this scheme plan was outdated and that the road name Whakamua Parade should be extended along ROAD 3.

13.     Stage 3B Overview: A road naming report for the Kāinga Ora subdivision at the Northcote Development Stage 3B was presented to and approved by the local board in September 2019. Since that approval, new information has come to light requiring one of the road names contained in that report to be replaced.

14.     When the road naming application was sent into council, all the names proposed were sent to LINZ to confirm they were acceptable for use and not a duplicate in the Auckland region. On the 20th August 2019, LINZ confirmed the name Āhuru was acceptable for use.

15.     In October 2019, LINZ contacted council to advise that the name Āhuru was in fact approved in 2017 for a road in the Hobsonville Point development. It has since been discovered that the council planner that wrote the road naming report in 2017 did not notify LINZ of the Āhuru name being approved, and therefore it was not on the database at the time that LINZ first advised council staff that the name was acceptable to use.

16.     Due to the close proximity of the Hobsonville and Northcote developments, LINZ has advised that keeping both names would cause potential confusion for road users, including postal and emergency services.

17.     As the Northcote development roads are not planned for completion until early-mid 2020, the applicant has agreed to replacing the name ‘Āhuru Road’ for ROAD 4 in Northcote stage 3B.

Tātaritanga me ngā tohutohu

Analysis and advice

18.     The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

19.     Auckland Council’s road naming criteria typically require that road names reflect one of the following local themes, with the use of Māori names being actively encouraged:

·      a historical or ancestral linkage to an area;

·      a particular landscape, environmental or biodiversity theme or feature; or

·      an existing (or introduced) thematic identity in the area.

20.     Theme: The applicant has proposed names around two themes: the first is around ‘new beginnings’ that a new home can offer, which include changes in direction/future/focus; the second theme is around what a (new) home means - a place to make new friends, grow old in, and act as a safe haven.

21.     The applicant’s proposed names and meanings are set out in the table below:

Table 3: ROAD 3 (Stage 2C) Proposed Road Name and Meaning

Proposed Name

Meaning

Whakamua Parade

Māori word meaning: forward, ahead.

Note: ROAD 3 will become an extension of existing Whakamua Parade.

 

Table 4: ROAD 4 (Stage 3B) Proposed Names and Meanings

Proposed Name

Meaning

Mōwai Road

(applicant preferred)

Māori word meaning: (verb) to be smooth, calm, solitary.

The applicant has linked this to the Te Reo noun ‘Āhuru Mōwai’, which translates to a calm place, a sheltered haven.

Note: This road name was originally approved for ROAD 3 in the Stage 2C development. As the local board favoured this name, the applicant has proposed it be kept within the Northcote development by moving it to Stage 3B to replace ‘Āhuru’. 

Hangai Road

(alternative 1)

Māori word meaning: (verb) to be apposite, relevant to, correspond to, in line with, opposite, directly.

Hononga Road

(alternative 2)

Māori word meaning: (noun) union, connection, relationship, and bond.

 

22.     Assessment: The names proposed by the applicant have been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. All technical standards are met and the names are not duplicated anywhere else in the region. Therefore, it is up to the local board to decide upon the suitability of the names within the local context.

23.     Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable and not duplicated elsewhere in the region.

24.     Road type: ‘Parade’ and ‘Road’ would be acceptable road types for the new road replacement names, suiting the form and layout of the roads, as per the Auckland Council Road Naming Guidelines.

25.     Iwi consultation: All relevant local iwi were written to (via email) and invited to comment as part of the previous road naming for Northcote Stages 2C and 3B. Te Kawerau a Maki and Ngaati Whanaunga responded in support of the applicant’s proposed names, while the remaining iwi groups either deferred to other iwi or did not respond. No objections were received for any of the four names proposed in this report.

Tauākī whakaaweawe āhuarangi

Climate impact statement

26.     The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

27.     The decision sought for this report has no identified impacts on other parts of the council group. The views of council controlled organisations were not required for the preparation of the advice contained within this report. 

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28.     The decisions sought via this report do not trigger any significant policy and are not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

29.     The decisions sought from the Kaipātiki Local Board on this report is linked to the Auckland Plan outcome “A Māori identity that is Auckland’s point of difference in the world”. The use of Māori names for roads, buildings and other public places is an opportunity to publicly demonstrate Māori identity. Four Māori road name options have been proposed.

Ngā ritenga ā-pūtea

Financial implications

30.     The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31.     There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

32.     Approved road names are notified to Land Information New Zealand (LINZ) which records them on its New Zealand wide land information database, which includes street addresses issued by councils.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

11 December 2019 - Kaipātiki Local Board Business Meeting - Site plans of Stage 2C and Stage 3B

79

b

11 December 2019 - Kaipātiki Local Board Business Meeting - Location plans of Stage 2C and Stage 3B

83

     

Ngā kaihaina

Signatories

Authors

Elizabeth Salter - Subdivision Technical Officer

Authorisers

David Snowdon - Team Leader Subdivision

Eric Perry - Relationship Manager

 


Kaipātiki Local Board

11 December 2019

 

 

PDF Creator


 

PDF Creator


 

PDF Creator


Kaipātiki Local Board

11 December 2019

 

 

PDF Creator


 

PDF Creator


 

PDF Creator


Kaipātiki Local Board

11 December 2019

 

 

Approval for Private Road Name for Development at 293 and 295 Rangatira Road, Beach Haven

File No.: CP2019/20264

 

  

Te take mō te pūrongo

Purpose of the report

1.       To seek approval from the Kaipatiki Local Board to name a new private road within a commonly owned access lot (COAL), being created by a subdivision being undertaken by Baxter and Brothers (the applicant) at 293 and 295 Rangatira Road, Beach Haven.

Whakarāpopototanga matua

Executive summary

2.       Auckland Council has road naming guidelines that set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland region.

3.       The applicant has submitted the following names in order of preference for consideration by the local board:

·      Cedrus Court

·      Ara Mokopiko

·      Mokopiko Court.

4.       The names are considered suitable and meet the council’s road naming guidelines.

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      approve the road name, ‘Cedrus Court’, ‘Ara Mokopiko’ or ‘Mokopiko Court’ for the private road constructed within the subdivision being undertaken by Baxter and Brothers (the Applicant) at 293 and 295 Rangatira Road, Beach Haven, in accordance with section 319(1)(j) of the Local Government Act 1974.

 

Horopaki

Context

5.       The 15-lot subdivision, (Auckland Council references BUN60068100 and SUB6060068079) and 15 new dwellings were approved on 2 August 2017. The dwellings and subdivision works are complete, and the subdivision is awaiting the approval of the road name to enable the s224c completion certificate to be issued.

6.       In accordance with national addressing standards, the private road requires a name as it serves more than five allotments.

Tātaritanga me ngā tohutohu

Analysis and advice

7.       The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider / developer shall be given the opportunity of suggesting their preferred new road names for the relevant local board’s approval.

8.       Auckland Council’s road naming criteria typically require that road names reflect one of the following local themes, with the use of Māori names being actively encouraged:

·      a historical or ancestral linkage to an area;

·      a particular landscape, environmental or biodiversity theme or feature; or

·      an existing (or introduced) thematic identity in the area.

9.       The applicant has chosen to use a cedar theme in their names to reflect the use of cedar in the construction of the dwellings. In doing so, the applicant’s original preferred name was ‘Cedar Court’, and in consulting with and seeking input from local iwi, also included the names ‘Kawaka’ and ‘Mokopiko’ as Māori translations for cedar.

10.     However, ‘Cedar’ and ‘Kawaka’ have had to be discarded as they would be duplications of existing road names in Mount Eden.

11.     In response, the applicant has submitted the name ‘Cedrus Court’ as an alternative, with ‘cedrus’ being the generic botanical name for cedar.

Tauākī whakaaweawe āhuarangi

Climate impact statement

12.     The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

13.     The decision sought for this report has no identified impacts on other parts of the council group. The views of council controlled organisations were not required for the preparation of the advice contained within this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

14.     The decision sought for this report does not trigger any significant policy, and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

15.     The applicant has consulted with all local iwi identified as possibly having an interest in the proposal, and received one response.

16.     Ngai Tai - Taiaomaurikura offered the alternative names ‘Kawaka’ and ‘Mokopiko’ to the applicant with both being Māori translations of cedar.

17.     The applicant accepted both names with the inclusion of ‘Ara’, (meaning lane, way, path, passageway, course or route in Māori), as a prefix to the names. However, ‘Kawaka’ was found to be a duplication of a road name already in use in Mount Eden and ‘Ara Kawaka’ was not considered to be sufficiently different.

Ngā ritenga ā-pūtea

Financial implications

18.     The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

19.     There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

20.     Approved road names are notified to Land Information New Zealand which records them on its New Zealand wide land information database, which includes street addresses issued by councils.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

11 December 2019 - Kaipātiki Local Board Business Meeting - 293  295 Rangatira Road Beach Haven - Localitiy Map

91

b

11 December 2019 - Kaipātiki Local Board Business Meeting - 293  295 Rangatira Road Beach Haven -  Scheme Plan of Subdivision

93

     

Ngā kaihaina

Signatories

Authors

John Benefield – Senior Subdivision Advisor

Authorisers

Ian Smallburn - General Manager Resource Consents

Eric Perry - Relationship Manager

 


Kaipātiki Local Board

11 December 2019

 

 

PDF Creator


Kaipātiki Local Board

11 December 2019

 

 

PDF Creator


Kaipātiki Local Board

11 December 2019

 

 

Auckland Transport Monthly Update

File No.: CP2019/20268

 

  

Te take mō te pūrongo

Purpose of the report

1.       The Auckland Transport Monthly Update Kaipātiki Local Board December 2019 report is attached.

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      note the Auckland Transport Monthly Update Kaipātiki Local Board December 2019.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

11 December 2019 - Kaipātiki Local Board Business Meeting - Auckland Transport Monthly Update December 2019

97

     

Ngā kaihaina

Signatories

Authors

Jacinda Short - Democracy Advisor - Kaipatiki

Authorisers

Eric Perry - Relationship Manager

 


Kaipātiki Local Board

11 December 2019

 

 

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Kaipātiki Local Board

11 December 2019

 

 

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Kaipātiki Local Board

11 December 2019

 

 

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Kaipātiki Local Board

11 December 2019

 

 

Annual Budget 2020/2021 consultation

File No.: CP2019/20406

 

  

Te take mō te pūrongo

Purpose of the report

1.       To approve local content and supporting information for consultation as part of the Annual Budget 2020/2021 process, along with a local engagement event.

Whakarāpopototanga matua

Executive summary

2.       For each financial year, Auckland Council must have a local board agreement that is agreed for each local board area, between the Governing Body and the local board.

3.       Annual Budget 2020/2021 consultation will take place from 21 February to 22 March 2020. Consultation on the proposed content of each local board agreement which sets out the priorities for the next financial year must be included as part of that consultation.

4.       This report seeks approval from local boards on the local content and supporting information for consultation. It also seeks approval of the Have Your Say event that will be held in their local board area during the consultation period, to give Aucklanders an opportunity to provide face-to-face feedback.

5.       The Governing Body and local boards will approve regional and local items respectively for consultation by 13 December 2019. The regional and local consultation items will then be incorporated into the Annual Budget consultation document and supporting information, which will be adopted by the Governing Body on 12 February 2020.

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      approve Attachment A local content for consultation and Attachment B local supporting information for consultation.

b)      delegate authority to the local board chairperson to approve any final changes required to the local content and supporting information for the Kaipātiki Local Board for the Annual Budget 2020/2021 consultation, including online consultation content.

c)      approve the following Have Your Say event in the local board area during the Annual Budget 2020/2021 consultation period:

i)     a spoken interaction event held at 9.00am on Sunday 15 March 2020 at Shepherds Park, Beach Haven.

d)      delegate authority to the local board chairperson to approve any final changes required to the Have Your Say event.

e)      delegate to the following elected members and staff the power and responsibility to hear from the public through ‘spoken (or New Zealand sign language) interaction’ in relation to the local board agreement at the council’s public engagement events, during the consultation period for the Annual Budget 2020/2021:

i)     local board members and chairperson

ii)     General Manager Local Board Services, Local Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor

iii)    any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer.

 

Horopaki

Context

6.       For each financial year, Auckland Council must have a local board agreement for each local board area, that is agreed between the Governing Body and the local board.

7.       Local board agreements set out (among other things) how the council will, in the year to which the agreement relates, reflect the priorities and preferences in the local board’s plan in respect of the local activities to be provided in the local board area.

8.       The proposed content of each local board agreement must be included in the Annual Budget 2020/2021 consultation document.

9.       Public consultation on the budget will take place from 21 February to 22 March 2020.

10.     Aucklanders will be able to provide feedback during the consultation process through a variety of channels which include face-to-face (verbal), written and social media.

Tātaritanga me ngā tohutohu

Analysis and advice

11.     Local boards held workshops during November 2019 to determine their priorities for their 2020/2021 local board agreement. Local boards are now requested to approve their local content and supporting information for consultation, as per Attachments A and B.

12.     During the document production stage, if changes to the local content and supporting information are identified, these will be provided to the local board chairperson to approve.

13.     Any new local Business Improvement District (BID) targeted rates must be consulted on before they can be implemented. Local boards are therefore also requested to approve any new proposals for consultation.

14.     Aucklanders who wish to have their views on the proposed content of the local board agreement and Annual Budget 2020/2021 considered by Auckland Council should be provided a reasonable opportunity to present those views in a manner and format that is appropriate to the preferences and needs of those persons, including face-to-face.

15.     The council provides for this through its ‘Have Your Say’ events where Aucklanders can have a face-to-face dialogue with elected members or other council representatives with an appropriate delegation. The Have Your Say event recommended to be held in the Kaipātiki Local Board area is:

·      a spoken interaction event held at 9.00am on Sunday 15 March 2020 at Shepherds Park, Beach Haven.

16.     The consultation period does not begin for a couple of months. If circumstances change between now and the consultation period and any change to the approved Have Your Say event is required, these will be provided to the local board chairperson to approve.

17.     Should a proposal requiring an amendment to the council’s long-term plan (10-year Budget) be identified during the Annual Budget 2020/2021 process, this would necessitate use of the special consultative procedure. Where an amendment to the 10-year Budget is being consulted on at the same time as consultation on the Annual Budget, the Local Government Act 2002 requires the council to use the special consultative procedure in relation to both matters.

18.     The special consultative procedure requires the council to provide an opportunity for Aucklanders to present their views to the council in a manner that enables ‘spoken (or New Zealand sign language) interaction’ between the person and the council’s decision-makers or their official delegates. The recommended Have Your Say events, along with the recommended delegation, provides for this spoken interaction.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19.     The decision to consult is procedural in nature and the small scale of the Have Your Say events mean any climate impacts will be negligible. These decisions are unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decisions.

20.     However, where practicable, events proposed will be in locations accessible by public transport, to reduce car travel but also increase the opportunities for attendance.  

21.     Some of the proposed initiatives or projects included in the consultation content may have climate impacts. The climate impacts of any initiatives or projects Auckland Council chooses to progress with as a result of this consultation will be assessed as part of the relevant reporting requirements. 

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

22.     The Annual Budget 2020/2021 is an Auckland Council group document and will include budgets at a consolidated group level.

23.     Consultation items and updates to budgets to reflect decisions and new information may include items from across the group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24.     Local boards will have further opportunities to provide information and views as the council progresses through the Annual Budget 2020/2021 process.

25.     Aucklanders will have the opportunity to give feedback on regional and local proposals contained in the budget. All feedback received from submitters residing in the local board area will be analysed by staff and made available for consideration by the board, prior to finalising their local board agreement.

Tauākī whakaaweawe Māori

Māori impact statement

26.     Many local board decisions are of importance to and impact on Māori. Local board agreements and the Annual Budget are important tools that enable and can demonstrate the council’s responsiveness to Māori. Local board plans, which were adopted in September and October of 2017, form the basis for local priorities.

27.     The approach to Māori engagement for the Annual Budget 2020/2021 will be finalised once consultation topics are confirmed, including development of bespoke materials subject to interest level of topics and confirmation of budget.

28.     Regionally supported local Māori engagement in the South and West will be provided subject to interest level of topics and confirmation of budget; this will be integrated with local board plan pre-engagement.

29.     There is a need to continue to build local board relationships with iwi and the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn, can influence and encourage Māori participation in the council’s decision-making processes.

Ngā ritenga ā-pūtea

Financial implications

30.     Event associated costs usually include venue hire, where council premises cannot be utilised, and catering. Holding the Have Your Say event at the Beach Haven Fun Run should have minimal financial costs beyond the printing of handouts and other collaterals.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31.     Local boards must approve their local consultation content and supporting information by 13 December 2019 for it to be formatted and reviewed in time for incorporation into the Annual Budget 2020/2021 consultation document and supporting information.

Ngā koringa ā-muri

Next steps

32.     The Governing Body will approve the consultation document, supporting information and consultation process for the Annual Budget 2020/2021 on 12 February 2020.

33.     Following consultation, the Governing Body and local boards will make decisions on the budget and local board agreements respectively.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

11 December 2019 - Kaipātiki Local Board Business Meeting - Local content for consultation

111

b

11 December 2019 - Kaipātiki Local Board Business Meeting - Local supporting information for consultation

113

     

Ngā kaihaina

Signatories

Authors

Beth Corlett - Advisor Plans & Programmes

Authorisers

Louise Mason - GM Local Board Services

Eric Perry - Relationship Manager

 


Kaipātiki Local Board

11 December 2019

 

 

PDF Creator


Kaipātiki Local Board

11 December 2019

 

 

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Kaipātiki Local Board

11 December 2019

 

 

Appointment of local board members to external community organisations

File No.: CP2019/19012

 

  

Te take mō te pūrongo

Purpose of the report

1.       To appoint board members to external community organisations relevant to the local board area.

Whakarāpopototanga matua

Executive summary

2.       Elected members participate as representatives of the local board on a number of external community and national organisations.

3.       The beginning of the new electoral term generates the need for new appointments. This report provides details of the external organisations relevant to the local board, and requests that the local board nominates a lead and alternate member to represent the board on those external organisations for the 2019-2022 triennium.

4.       In addition, there are a small number of appointments - due to legislation or the terms in a deed – that are the responsibility of the governing body, but because the relationship between the council and the organisation is local, the governing body has delegated its responsibility to nominate an elected member to the relevant local board.

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      confirm appointments to the external community groups and organisations listed below for the 2019-2022 political term, noting that appointments have been limited to those organisations that receive annual contract grants from the board:

External organisation

Member

Bayview Community Centre

 

Birkdale Beach Haven Community Project

 

Birkenhead Town Centre Association

 

Glenfield Community Centre Governance Group

 

Hearts & Minds NZ

 

Highbury Community House

 

Kaipātiki Community Facilities Trust (liaison-only position)

 

Kaipātiki Project

 

Kaipātiki Youth Development Trust

 

The Northart Society Incorporated

 

Northcote Town Centre Incorporated

 

 

b)      agree that, to avoid potential conflicts of interest, elected members appointed to any outside organisation do not exercise any voting rights conferred by the organisation.

c)      agree the role of being the appointed member to the external organisation comprises of:

i)        providing updates to the external organisation on Auckland Council and local board activities, plans and projects

ii)       communicating to the other local board members by providing information on the activities, plans and projects of the external organisation, preferably in the form of a Members Report on a business meeting agenda which maintains public transparency

iii)      ensuring that the collective board views on issues is represented

iv)      being the first point of contact, from a governance perspective, for the external organisation

v)      committing to attend the external organisation’s governance meetings

vi)      being responsive in communication with the external organisation.

d)      agree to extend the appointment of Jeremy Brabant as the Kaipatiki Local Board’s nominated trustee to the Kaipātiki Community Facilities Trust for a further three-year term, from 1 May 2020 until 30 April 2023.

 

Horopaki

Context

5.       A number of external organisations provide for the formal participation of Auckland Council elected members in their affairs. Elected member appointees will have a variety of duties and liabilities depending on the individual organisation.

6.       At the commencement of each triennium, the governing body and local boards recommend appointments to external organisations.

7.       As local board representatives, the nominated members represent the board, not in a personal capacity. Board members should provide updates at local board meetings to keep the board regularly informed of discussions and decisions made of their activities unless good reasons exist for confidentiality. These updates should be in the form of business meeting reports which maintain public transparency.

8.       The reasons for elected member participation in external organisations can be described in a number of ways:

·      a trust deed, that requires Auckland Council to make an appointment to an organisation;

·      an organisation of interest to the local board is inviting elected member representation at its meetings;

·      associations entered into by the council which provide for elected member representation - such as Local Government New Zealand (LGNZ);

·      organisation governance, or project or programme oversight, such as regional or local parks management groups;

·      a statutory or regulatory provision (for example a regulation providing for a community liaison committee); or

·      a resource consent requiring the formation of a committee or hearing panel.

9.       In making decisions about these appointments, it is suggested that local boards are mindful of:

·      the elected members’ availability;

·      any conflicts of interest, including whether the local board provides funding to the entity;

·      relevance; and

·      historical relationship with the organisation and Auckland Council.

Tātaritanga me ngā tohutohu

Analysis and advice

10.     Most appointments to outside organisations are part of an on-going relationship between that organisation and the local board. In these cases, there is wide variation in the expectations that the outside organisation has of the board member appointed. This can range from an appointment as a trustee of the organisation, membership of the management committee with voting rights, membership of the management committee with no voting rights through to general liaison. Some of these expectations can give rise to potential conflict of interest challenges for the local board member.

11.     By way of example, an appointment as a trustee brings with its legal obligations to act honestly and in good faith for the benefit of the trust’s beneficiaries. This could potentially result in conflict with the local board member’s duty to act impartially in the best interests of the wider community. Such conflicts could be real or perceived.

12.     Similar issues can arise if the elected member becomes a voting member of the outside organisation’s governance structure, as the elected member may feel responsibility to try to favour the outside organisation’s aspirations in their role as an elected member of the board.

13.     In all cases, elected members are expected to act in accordance with the Auckland Council Code of Conduct for Elected Members (refer Attachment A), which provides the following guidance:

“Elected members should ask themselves if there a real danger of bias on the part of

a member of the decision-making body, in the sense that he or she might unfairly

regard with favour (or disfavor) the case of a party to the issue under consideration. The question is not limited to actual bias, but relates to the appearance or possibility of bias. This is in line with the principle that justice should not only be done, but

should be seen to be done.”

14.     Potential conflicts of interest would be better managed if the local board sets out clear expectations for the role of the elected member appointed to external organisations. Set out below is a suggested ‘role description’ for the elected member role on the outside organisation, which is derived from the local board representative role as set out in the Business Improvement District Policy (BID Policy):

·      The local board representative to an outside organisation ensures there is a direct link between Auckland Council and the governance of the outside organisation. The role comprises:

providing updates to the outside organisation on Auckland Council and local board activities, plans and projects

communicating to the other local board members by providing information on the activities, plans and projects of the outside organisation

in exercising their role, elected members should ensure that they represent the collective board views on issues.

·      At an induction session with the Kaipātiki Community Houses and Centres on 20 November 2019 it was also suggested that the following additional matters could be considered as part of the ‘role description’:

being the first point of contact, from a governance perspective, for the external organisation

committing to attend the external organisation’s governance meetings

being responsive in communication with the external organisation.

15.     For those roles where an elected member is given voting rights by the outside organisation, it would be preferred if elected members abstained or otherwise stood aside for any vote the outside organisation took on any issue relating to Auckland Council or the local board. This will help reduce potential conflicts of interest, either real or perceived.

16.     Members are appointed in their capacity as elected local board members. Should they no longer be a local board member, their nominations would be automatically repealed.

17.     Board members may be part of any organisation in their private capacity and in line with their personal interests. Members are therefore encouraged to disclose memberships to external organisations in the conflict of interest register.

Relevant external organisations

18.     The details of the organisations relevant to the local board are detailed below.

Bayview Community Centre

19.     The Bayview Community Centre is one of the community houses supported by the board and offers a range of programmes and activities.

20.     The previous local board representative was Member Anne-Elise Smithson.

21.     The time commitment is one meeting a month, and the role is as a non-voting member of the executive committee.

22.     The local board is asked to appoint one member to the Bayview Community Centre executive committee.

Birkdale Beach Haven Community Project

23.     The purpose of the Birkdale Beach Haven Community Project is to promote the wellbeing of the community in Birkdale and Beach Haven.

24.     The previous local board representative was Member Adrian Tyler.

25.     The time commitment is one meeting a month.

26.     The local board is asked to appoint one member to Birkdale Beach Haven Community Project.

Birkenhead Town Centre Association and Northcote Town Centre Incorporated

27.     There are 46 Business Improvement District Partnership Programmes operating within the Auckland region. There are two local Mainstreet or Business Improvement Districts (BID) in the Kaipātiki area.

28.     The local board has a day-to-day relationship with the business associations as a joint partner in the BID Partnership Programme. The local board will work with the business associations to align the direction for the BID programme and local priorities expressed the Local Board Plan. The local board will receive regular reporting on the BID Partnership Programme and review progress against objectives.

29.     A business association may invite the appointed member onto the BID Governance Board or Executive Committee. The discretion on whether this member has voting rights will lie with the business association under the rules of their constitution.

30.     The previous local board representatives were: Birkenhead Town Centre Association – Member Danielle Grant and Northcote Town Centre Incorporated – Member Anne Elise Smithson.

31.     The role of the local board member with the BID is set out in the 2016 BID Policy Part 1 Policy Principles Table 1 (refer Attachment B).

32.     The local board is asked to appoint one member to Birkenhead Town Centre Association and one member to Northcote Town Centre Incorporated.

Glenfield Community Centre Governance Group

33.     The purpose of the Glenfield Community Centre is to focus on recognising and responding to the social, cultural, recreational and educational needs of the Glenfield / Kaipātiki community, and finding ways to meet these needs with special recognition for those who have the least opportunity to participate in decision-making in the community.

34.     The previous local board representative was Member Ann Hartley.

35.     The time commitment is one meeting every two months, and the role is as a voting member of the governance group.

36.     The local board is asked to appoint one member to Glenfield Community Centre Governance Group.

Hearts & Minds NZ

37.     Hearts & Minds NZ, formally known as Raeburn House, is a social profit community organisation with an integrated focus on wellbeing. Hearts & Minds provides responsive and accessible community-based services across three core areas: Mental Wellbeing, Community Wellbeing, and Social Inclusion and Cohesion

38.     The previous local board representative was Member Paula Gillon.

39.     The local board is asked to appoint one member to Hearts & Minds NZ.

Highbury Community House

40.     Highbury Community House has been providing a wide range of services to the local community since 1979. It offers room hire, classes, early learning centre and an after-school care programme.

41.     The previous local board representative was Member Paula Gillon.

42.     The time commitment is one meeting a month and the role is general liaison.

43.     The local board is asked to appoint one member to Highbury Community House.

Kaipātiki Project

44.     The purpose of Kaipātiki Project is to support the enhancement and restoration of the natural ecology of the North Shore and greater Auckland region and to educate and engage with the community in advancing environmental sustainability and natural ecology

45.     The previous local board representative was the Member Danielle Grant.

46.     The time commitment is one meeting a month and the role is general liaison.

47.     The local board is asked to appoint one member to Kaipātiki Project.

Kaipātiki Youth Development Trust

48.     The purpose of Kaipātiki Youth Development Trust is to provide youth development programmes that equip young people and their families/Whanau with life skills and self-efficacy

49.     The previous local board representative was the Member John Gillon.

50.     The time commitment is one meeting a month and the role is general liaison.

51.     The local board is asked to appoint one member to Kaipātiki Youth Development Trust

The Northart Society Incorporated

52.     The objectives of Northart are to encourage the practice and appreciation of the arts (especially the visual arts) in the Kaipātiki area, and to provide and govern a public gallery (Northart Gallery) and any other associated arts venues, to cater for the exhibition, performance and development of the visual arts.

53.     The previous local board representative was Member Lindsay Waugh.

54.     The time commitment is one meeting a month, and the role is as a non-voting member of the executive committee.

55.     The local board is asked to appoint one member to the Northart Society.

Kaipātiki Community Facilities Trust

56.     The purpose of the Kaipātiki Community Facilities Trust (KCFT) is to promote the wellbeing of the community in the Kaipātiki area.

57.     The Thriving Communities in Kaipātiki partnering agreement between Kaipātiki Local Board and Kaipātiki Community Facilities Trust, signed 24 September 2019, provides for a liaison member of the Kaipātiki Local Board to be invited to attend and participate at KCFT meetings in a non-voting governance capacity.

58.     The local board is asked to appoint one member to be the liaison member to the Kaipātiki Community Facilities Trust.

59.     In addition, the KCFT Trust deed gives the local board the right to appoint one trustee, as set out below. There is no requirement that this trustee is a board member:

“(b) (i)     One trustee shall be that person from time to time nominated in writing by the  Kaipātiki Local Board Auckland Council, which trustee shall hold office at the

pleasure of the Kaipātiki Local Board and be replaced at the pleasure of the

Kaipātiki Local Board subject to procedures herein contained.”

60.     This right of appointment gives KCFT the status of a council organisation (CO) under section 6 (1) of the Local Government Act 2002. A council organisation is defined as one where the council has the right to appoint one or more directors (however defined). This is not the same as a council controlled organisation, where council has the right to appoint 50 percent or more of the directors. There are potential conflicts of interest between a board member acting in the twin roles of local board member and KCFT trustee. As the board’s largest community partner, it is also important to both the local board and the wider community that the governance of KCFT is effective and efficient.

61.     At the beginning of the 2016-2019 political term, the Kaipātiki Local Board agreed to identify and appoint a trustee to the Kaipātiki Community Facilities Trust using the process set out in the Auckland Council Appointment and Remuneration Policy for Board Members of Council Controlled Organisations.

62.     The local board appointed an interview panel consisting of the chairperson, deputy chairperson and one other member of the Kaipātiki Local Board, and the chairperson and one other trustee of the Kaipātiki Community Facilities Trust to:

·    agree on a skills matrix

·    shortlist and interview candidates

·    make recommendations to the Kaipātiki Local Board on a candidate for nomination to the position of council-appointed trustee to the board of Kaipātiki Community Facilities Trust.

63.     At its 19 April 2017 business meeting, the local board appointed Jeremy Brabant as trustee to the board of the Kaipātiki Community Facilities Trust for a three-year term beginning 1 May 2017 (ending 30 April 2020).

64.     Jeremy Brabant is agreeable to a further term as the Kaipātiki Local Board nominated trustee of the Kaipātiki Community Facilities Trust should the board be supportive of that. The local board is asked to confirm the extension for Jeremy Brabant or to provide direction on how it would like to progress with the appointment of a trustee.

Tauākī whakaaweawe āhuarangi

Climate impact statement

65.     This report is procedural in nature so does not have any direct climate impacts. The decision is unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decision. 

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

66.     This report recommends the appointment of board members to external community organisations to ensure that council can undertake its operational and statutory duties in a timely manner. 

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

67.     This report seeks the local board decisions on representation to external community organisations relevant to the local board area and to perform particular functions.

68.     Any local board member who is appointed as a nominated board member should ensure that they represent the wider local board views and preferences on each matter before them.

Tauākī whakaaweawe Māori

Māori impact statement

69.     This report has no specific impact on Maori. It covers appointments of local board members to external organisations and community networks to represent the view of local communities, including Maori communities.

Ngā ritenga ā-pūtea

Financial implications

70.     A decision of this procedural nature is not considered to have financial implications on Auckland Council.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

71.     Local board members may be part of any organisation in their private capacity and personal interests. They are encouraged to disclose memberships of external organisations in the conflict of interest register.

Ngā koringa ā-muri

Next steps

72.     Local Board Services staff will inform each external organisation of the name of the local board appointment. They will also inform the local board representative of the meeting time, date and location.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Authors

Carol Stewart - Senior Policy Advisor

Authorisers

Eric Perry - Relationship Manager

 


Kaipātiki Local Board

11 December 2019

 

 

Kaipātiki Community Facilities Trust Quarterly Report

 

File No.: CP2019/20466

 

  

Te take mō te pūrongo / Purpose of the report

1.       The purpose of this report is to update members on the schedule of work achieved and completed by the Kaipātiki Community Facilities Trust (KCFT), aligned to Schedule 1 of the Kaipātiki Local Board contract delivery partnership.

Whakarāpopototanga matua / Executive summary

2.       The attached report provides members with an oversight of Kaipātiki Local Board and Auckland Council’s shared community development partnership with the Kaipātiki Community Facilities Trust (KCFT). The Kaipātiki Community Facilities Trust leads and supports collaborative responses to improve community wellbeing in the Kaipātiki Local Board area.

 

Ngā tūtohunga / Recommendation/s

That the Kaipātiki Local Board:

a)      receive the Kaipātiki Community Facilities Trust quarter one and two report.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

11 December 2019 - Kaipātiki Local Board Business Meeting – Schedule 1 – Accountability Reporting Q1 & Q2 report

125

     

Ngā kaihaina / Signatories

Authors

Jacinda Short - Democracy Advisor - Kaipatiki

Authorisers

Eric Perry - Relationship Manager

 



Kaipātiki Local Board

11 December 2019

 

 

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Kaipātiki Local Board

11 December 2019

 

 

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Kaipātiki Local Board

11 December 2019

 

 

PDF Creator


Kaipātiki Local Board

11 December 2019

 

 

PDF Creator


Kaipātiki Local Board

11 December 2019

 

 

PDF Creator


Kaipātiki Local Board

11 December 2019

 

 

PDF Creator


Kaipātiki Local Board

11 December 2019

 

 

PDF Creator


Kaipātiki Local Board

11 December 2019

 

 

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Kaipātiki Local Board

11 December 2019

 

 

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Kaipātiki Local Board

11 December 2019

 

 

Kaipātiki Community Places Quarterly Reports

File No.: CP2019/20330

 

  

Te take mō te pūrongo

Purpose of the report

1.       The purpose of this report is to provide a quarterly update to members on the activities and achievements of the community places in Kaipātiki.

Whakarāpopototanga matua

Executive summary

2.       The attached reports provide members with an oversight of the activities and achievements of the community places in the Kaipātiki Local Board area. The reports contain updates on:

·      Bayview Community Centre (not available at the time of building the agenda, anticipated to be tabled at the meeting);

·      Birkdale Beach Haven Community Project;

·      Glenfield Community Centre;

·      Hearts and Minds;

·      Highbury House; and

·      Kaipātiki Youth Development Trust.

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      receive the Kaipātiki community places quarter one 2019 reports. 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

11 December 2019 - Kaipātiki Local Board Business Meeting - Birkdale Beach Haven Community Project Incorporated 1st quarterly summary (July - September 2019)

147

b

11 December 2019 - Kaipātiki Local Board Business Meeting - Glenfield Community Centre 1st quarterly summary (July - September 2019)

151

c

11 December 2019 - Kaipātiki Local Board Business Meeting - Hearts and Minds 1st quarterly summary (July - September 2019)

155

d

11 December 2019 - Kaipātiki Local Board Business Meeting - Highbury House 1st quarterly summary (July - September 2019)

157

e

11 December 2019 - Kaipātiki Local Board Business Meeting - Kaipātiki Youth Development Trust 1st quarterly summary (July - September 2019)

165

     

Ngā kaihaina

Signatories

Authors

Jacinda Short - Democracy Advisor - Kaipatiki

Authorisers

Eric Perry - Relationship Manager

 


Kaipātiki Local Board

11 December 2019

 

 

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Kaipātiki Local Board

11 December 2019

 

 

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Kaipātiki Local Board

11 December 2019

 

 

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Kaipātiki Local Board

11 December 2019

 

 

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11 December 2019

 

 

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Kaipātiki Local Board

11 December 2019

 

 

Kaipātiki Local Grants Round Two 2019/2020 grant allocation

File No.: CP2019/20349

 

  

Te take mō te pūrongo

Purpose of the report

1.       To fund, part-fund, or decline applications received for Kaipātiki Local Grants Round Two 2019/2020.

Whakarāpopototanga matua

Executive summary

2.       This report presents applications received in Kaipātiki Local Grants Round Two 2019/2020 (refer to Attachment B of the agenda report).

3.       The Kaipātiki Local Board adopted the Kaipātiki Local Grants Programme 2019/2020 on 17 April 2019. The document sets application guidelines for contestable grants submitted to the local board (refer to Attachment A of the agenda report).

4.       The local board has set a total community grants budget of $151,400 for the 2019/2020 financial year. A total of $76.845.50 was allocated in local grants round one 2019/2020, leaving a total of $74,554.50 for two local grant rounds in 2019/2020.

5.       Twenty-five applications were received for Kaipātiki Local Grants Round Two 2019/2020, and there is one deferred application from Kaipātiki Local Grants Round One, requesting a total of $128,374.95.

 

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      agree to fund, part-fund, or decline each application in Kaipātiki Local Grants Round Two 2019/2020 listed in the following table:   

Table One: Kaipātiki Local Grants Round Two 2019/2020 grant applications:

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

LG2008-202

Tiffany Lowie

Community

Towards a family fun day in a local park

$1,000.00

Ineligible

LG2008-203

Whanau Marama Parenting Limited

Community

Towards costs for parenting courses to be held at the Birkenhead, Glenfield and Northcote libraries between 3 February and 29 May 2020.

$4,724.95

Eligible

LG2008-204

City of North Shore Cadet Unit

Community

For 10 cadets to attend the training programme at Waiuru in January 2020.

$1,700.00

Eligible

LG2008-205

Sarah Butler

Under the umbrella of North Shore Roller Skating Club Incorporated

Sport and recreation

Towards the learn to skate classes including venue hire and coaching on the 28 and 29 March 2020.

$2,710.00

Eligible

LG2008-207

Hey Macarena Limited

Sport and recreation

Towards rink hire fees, advertising costs, printing and coaching fees for three weekend skating workshops for adults.

$1,610.75

Eligible

LG2008-206

60's Up Movement of New Zealand Incorporated Glenfield Branch

Community

Towards a wireless sound system for the monthly meetings of the 60's Up Movement Glenfield branch

$1,400.00

Eligible

LG2008-209

Asthma New Zealand Incorporated

Community

Towards the costs for the distribution of asthma emergency kits to schools and the community.

$2,000.00

Eligible

LG2008-212

Pauline Fish

Under the umbrella of Kaipātiki Community Facilities Trust

 

Towards transport costs for garden visits in the Auckland region for members of the Beach Haven, Birkdale Garden Circle.

$3,000.00

Eligible

LG2008-213

Pop Up Play Limited

Sport and recreation

Towards free play sessions in the Kaipātiki Local Board area.

$6,580.30

Eligible

LG2008-218

Onewa Parents Centre Incorporated

Community

Towards the set up of a new breastfeeding lounge and costs for facilitators to deliver parenting courses.

$6,000.00

Eligible

LG2008-219

YMCA North Incorporated

Community

Towards the “Raise Up North Shore” youth development programme from January to 31 May 2020 and towards costs for local young people to attend Camp Adair in April 2020.

$5,000.00

Eligible

LG2008-221

Youthline Charitable Trust

Community

Towards a contribution to the Youthline helpline staff wages, including the staff triage support and supervision of the volunteers between 1 January and 31 December 2020.

$4,000.00

Eligible

LG2008-222

Bayview Community Centre Association

Community, Environment

Towards "Sustainable Bayview" month to educate residents on environmental issues from 21 March to 19 April 2020.

$2,000.00

Eligible

LG2008-223

NZ Scout Association Beach Haven Group

Community

Towards the purchase and monthly fee for a financial software package for the scout group.

$2,518.00

Eligible

LG2008-224

Nepalese Cultural Centre New Zealand Incorporated

Community

Towards venue hire at the Birkenhead Library and the Rawene Centre and administration costs for the Nepalese cultural classes in 2020.

$6,428.00

Eligible

LG2008-225

Northart Society Incorporated

Arts and culture

Towards wages for a Chinese art co-ordinator at Northart Gallery from 1 February 2020 to 31 January 2021

$19,500.00

Eligible

LG2008-226

Birkenhead Residents Association Incorporated

Community

Towards the costs for three initiatives for the Bikenhead photo competition, beach and coastal clean up and a community volunteers networking meeting in 2020.

$7,700.00

Eligible

LG2008-227

The New Zealand Dance Advancement Trust

Arts and culture

Towards the "Matariki for Tamariki" programme specifically dance workshops in schools from 25 May to 19 June 2020.

$5,000.00

Eligible

LG2008-229

Age Concern Auckland Incorporated

Community

Towards costs for the Community Empowerment programme for older people in the Kaipātiki Local Board area.

$10,000.00

Eligible

LG2008-230

Touch Compass Dance Trust

Arts and culture

Towards venue hire and tutor costs for "Integr8 Dance Crew" from 2 February to 26 June 2020.

$2,470.00

Eligible

LG2008-231

Birkenhead Heritage Society Incorporated

 

Towards an upgrade of Birkenhead Heritage Society information technology.

$9,332.00

Eligible

LG2008-232

Willow Christian Trust

Community

Towards a projector with speakers for the Rawene Centre.

$3,277.00

Eligible

LG2008-233

TheatreWorks trading as Mairangi Players Incorporated

Arts and culture

Towards the TheatreWorks youth development programme, including tutor fees from 3 May to 18 August 2020.

$6,000.00

Eligible

LG2008-234

Methodist Church of New Zealand Birkenhead Parish

Community

Towards refurbishment of Zion Hill hall basement room and night kitchen.

$9,329.55

 Eligible

LG2008-236

Glenfield Community Centre Incorporated

Community

Towards the "Repair Cafe" signage for the Glenfield Community Centre.

$1,059.40

Eligible

LG2008-106

Kaipātiki Project Incorporated

Environment

Towards administration and delivery costs for the Kaipātiki Stream Care monitoring programme.

$4,035.00

Eligible

Total

 

 

 

$128,374.95

 

 

 

 

 

Horopaki

Context

6.       The local board allocates grants to groups and organisations delivering projects, activities, and services that benefit Aucklanders and contribute to the vision of being a world-class city.

7.       The Auckland Council Community Grants Policy supports each local board to adopt a grants programme. The local board grants programme sets out:

·    local board priorities

·    lower priorities for funding

·    exclusions

·    grant types, the number of grant rounds and when these will open and close

·    any additional accountability requirements.

8.       The Kaipātiki Local Board adopted its grants programme for 2019/2020 on 17 April 2019 and will operate two quick response and two local grants rounds for this financial year. 

9.       The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

10.     The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the Kaipātiki Local Board Plan 2017. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

11.     The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; decreasing access to single-occupancy transport options, home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and education about sustainable lifestyle choices that reduce carbon footprints.

12.     Three applicants applying to local grants round two have indicated that their project supports climate change outcomes.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

13.     According to the main focus of the application, each one has received input from a subject matter expert from the relevant department. The main focuses are identified as arts, community, events, sport and recreation, environment or heritage.

14.     The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15.     Local boards are responsible for the decision-making and allocation of local board community grants. The Kaipātiki Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the Kaipātiki Local Board Community Grant Programme 2019/2020.

16.     The board is requested to note that section 48 of the Community Grants Policy states; ‘we will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time’.

17.     A summary of each application received through round one of the Kaipātiki Local Grants Round Two 2019/2020 grant round is provided in Attachment B to the agenda report. 

Tauākī whakaaweawe Māori

Māori impact statement

18.     The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

Ngā ritenga ā-pūtea

Financial implications

19.     The allocation of grants to community groups is within the adopted Long-term Plan 2018-2028 and local board agreements.

20.     The local board has set a total community grants budget of $151,400 for the 2019/2020 financial year. A total of $76.845.50 was allocated in local grants round one 2019/2020, leaving a total of $74,554.50 for two local grant rounds in 2019/2020.

21.     Twenty-five applications were received for Kaipātiki Local Grants Round Two 2019/2020, and there is one deferred application from Kaipātiki Local Grants Round One, requesting a total of $128,374.95.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

22.     The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

23.     Following the Kaipātiki Local Board allocating funding for round two of the local grants, the grants staff will notify the applicants of the local board’s decision.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

11 December 2019 - Kaipātiki Local Board Business Meeting - Kaipātiki Grants Programme 2019/2020

181

b

11 December 2019 - Kaipātiki Local Board Business Meeting - Kaipātiki Local Grants Round Two 2019/2020 grant applications

185

     

Ngā kaihaina

Signatories

Authors

Marion Davies - Grants and Incentives Manager

Authorisers

Rhonwen Heath – Head of Rates and Valuation

Eric Perry - Relationship Manager

 


Kaipātiki Local Board

11 December 2019

 

 

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11 December 2019

 

 

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Kaipātiki Local Board

11 December 2019

 

 

Auckland Council’s Quarterly Performance Report: Kaipātiki Local Board for quarter one 2019/2020

File No.: CP2019/20607

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide the Kaipātiki Local Board with an integrated quarterly performance report for quarter one, 1 July – 30 September 2019.

Whakarāpopototanga matua

Executive summary

2.       This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2019/2020 work programme.

3.       The work programme is produced annually and aligns with the Kaipātiki Local Board Plan outcomes.

4.       The key activity updates from this quarter are:

·      Placemaking activations undertaken in Glenfield, Birkdale and Bayview.

·      Round one of Kaipātiki community grants delivered.

·      New toilet in Jean Sampson Reserve opened replacing toilets demolished at 3 Bartley St, Northcote.

·      Proposals on classification of park land approved by the local board as part of the Kaipātiki Local Park Management Plan.

·      Birkenhead War Memorial Park Master Plan was adopted.

·      Investigation on future of Glenfield Pool, Birkenhead Pool, Beachhaven Sports Centre and ActivZone was completed and next steps approved.

·      Investigation on the service renewal of Birkdale Hall and Kauri Kids early childhood education centre completed and next steps approved.

·      Urban Forest (Ngahere) Strategy analysis report approved.

5.       All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery (Attachment A). Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged). The following activities are reported with a status of red (behind delivery, significant risk):

·      CF: Project Delivery - Glenfield Pool and Leisure Centre - refurbish roof

·      CF: Project Delivery - Birkenhead War Memorial Park - renew skate park, including park to pool access - stage 2

6.       The financial performance report compared to budget 2019/2020 is provided as Attachment B to this report. There are some points for the local board to note:

·      it was a solid start to the year with net operating expenditure being in line with budget.

·      although operating revenue was off the first quarter target, there was a big increase when compared with the same period the previous year.

·      operating expenditure was below budget, mainly related to timing of expenditure related to LDI activities.

·      capital expenditure of $1.7 million was $112,000 below budget.

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      receive the performance report for quarter one ending 30 September 2019.

b)      note the Chairperson has exercised their delegated authority to approve changes to the following work programme activities that were presented by staff, as per Attachment C to this report:

i)     ID#1058 - Activation of Community Places - KT, approved 25 July 2019

ii)     ID#2755 - Glenfield Pool and Leisure Centre - Assess and upgrade Bulkhead, approved 12 August 2019

iii)    ID#2757 - Glenfield Pool and Leisure Centre - Construct compliant catwalk and replace under ceiling, approved 12 August 2019.

 

 

Horopaki

Context

7.       The Kaipātiki Local Board has an approved 2019/2020 work programme for the following operating departments:

·      Community services:

§ Arts, Community and Events

§ Libraries and Information

§ Parks, Sport and Recreation

§ Service, Strategy and Integration

·      Community Facilities: Build Maintain Renew

·      Community Leases

·      Infrastructure and Environmental Services

·      Plans and Places

·      Auckland Tourism, Events and Economic Development (ATEED).

8.       Work programmes are produced annually, to meet the Kaipātiki Local Board outcomes identified in the three-year Kaipātiki Local Board Plan. The current local board plan outcomes are:

·      Our people identify Kaipātiki as their kāinga (home) / He kāinga a Kaipatiki ki tō tātou iwi o reira

·      Our natural environment is protected for future generations to enjoy / Kei te tiakina tō tātou taiao hei painga mō ngā uri whakaheke

·      Our people are active and healthy / He ngangahau he ora tonu ō tātou iwi

·      Getting to and around Kaipātiki is easy / He māmā te haere atu me te haereere noa i Kaipātiki

·      Our urban centres are vibrant / He wāhi hihiri te pokapū tāone

·      Our community facilities and infrastructure is high quality and well managed / He rangatira, he tōtika te arataki i ō tātou urunga hapori me ōna kaupapa whakahaere

·      Services are well managed and meet community needs / He tōtika te arataki i ngā ratonga kia eke ai ngā hiahia o te hapori

9.       Graph 1 below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

10.     The work programme activities have two statuses; RAG (Red, Amber, Green) status which measures the performance of the activity (amber and red show issues and risks); and activity status which shows the stage the activity. These two statuses create a snapshot of the progress of the work programmes.

11.     Operating departments have provided a quarterly update against their work programme delivery and this is provided as Attachment A to this report.

12.     Graph 2 below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), and activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme by RAG status

 

13.     Graph 3 below shows the activity status of activities which shows the stage of the activity in each departments the work programmes. The number of activity lines differ by department as approved in the local board work programmes. 

Graph 3: Work programme by activity status and department

Key activity updates from quarter one

14.     The key activity updates to report from the quarter one 2019/2020 period are as follows:

Activity name

RAG status

Activity status

Quarter 1 update

Placemaking Activations

Green

In Progress

Contracted placemaking specialists Catalyse, have been facilitating a range of placemaking activities, which has resulted in the identification of community led placemaking hubs, focused around existing community facilities as well as areas that are typically under-utilised. Creative workshops were held at each of the community hubs and have generated community led project ideas for each local neighbourhood.

Catalyse supported the following larger projects:

§ Multilingual welcome signs at Glenfield community centre.

§ Street safety public art.

§ Activating creative youth placemaking workshops in Birkdale and Bayview.

Community Grants (KT)

Green

In Progress

Local Grants Round One 2019/2020 were approved on 18 September 2019 and a total of $76,845.50 was allocated.

Bartley Street - renew toilet in Jean Sampson Reserve

Green

In Progress

New Permaloo toilet at Jean Sampson Reserve is now completed and open for public use. The Bartley Street toilet block has been demolished and works to reinstate the site are in progress and to be completed by the end of October 2019.

Kaipatiki Local Parks Management Plan

Green

In Progress

First round of public consultation completed. Proposals on classification of park land that were publicly notified were confirmed by the local board in September 2019.

Birkenhead War Memorial Park Master Plan

Green

In Progress

Local board resolved to adopt the Birkenhead War Memorial Park masterplan on 21 August 2019. Staff to develop detailed business case for multi-sport facility and upgrades to Osborne Pool.

Investigate and provide direction on future of Glenfield Pool, Birkenhead Pool, Beachhaven Sports Centre and ActivZone

Green

In Progress

A course of action for each of the four sites in the scope of the investigation was presented to the local board on 21 August 2019.

§ A detailed business case for Birkenhead new multi-use sport facility, upgrades to Osborne Pool (including aquatic play space) will be prepared.

§ Initial Seismic Assessments (ISAs) for Glenfield Pool and Leisure Centre and ActivZone facilities will be complete by February 2020 to determine the timing of the indicative business case that will be required for consideration as part of the Long-term Plan process for a new multi-use aquatic and recreational facility in Glenfield.

§ If approved and funded through LDI opex, a master plan for Shepherds Park will be included in the local board 2020/2021 work programme for delivery in 2021.

§ Prioritise renewal of the Beach Haven Sports Centre through the 2020/2021 Community Facilities renewals work programme process to ensure levels of service are maintained while long term intentions for the facility are considered through the Shepherds Park master planning process (if approved).

Investigate service renewal of Birkdale Hall and Kauri Kids early childhood education centre

Green

In Progress

Local board resolved to approve reallocation of budget to enable minor renewals and noted staff will provide advice on long-term opportunities through the 2020/2021 work programme process.

KT: Urban Forest (Ngahere) Strategy FY20

Green

In Progress

The analysis report was presented to the local board for their approval at the August business meeting. Work is underway to develop an outline of a long-term planting programme.

 

Activities with significant issues

15.     The following work programme activities have been identified by operating departments as having significant issues as of 30 September 2019:

Activity name

RAG status

Activity status

Quarter 1 update

Glenfield Pool and Leisure Centre - refurbish roof

Red

In Progress

Insufficient budget

Current status: report to be put together to inform the decision on funding.

Next steps: decision on the funding to be made by the new local board.

Birkenhead War Memorial Park - renew skate park, including park to pool access - stage 2

Red

On Hold

Waiting on staff directive to recommence with project following the approval of the Masterplan Refresh.

Current status: Draft detailed design is nearly complete. The retaining wall and access ramp has been consented as part of the consent for the skate park renewal.

Next steps: Receive the information from the completed Park Master Plan refresh to determine if the current draft detailed requires amending to take into account any proposed changes to the top car park.

Activities on hold

16.     The following work programme activities have been identified by operating departments as on hold as of 30 September 2019:

Activity name

RAG status

Activity status

Quarter 1 update

Public Fireworks Event

Amber

On Hold

The event organiser has placed the event on hold and the funding has not been paid out. Staff waiting for the organiser to advise if the event will be held in this financial year or if the funding will not be uplifted.

18 Denby Lane, Northcote Point - reroof building and renew electrical board

Green

On Hold

Current status: The report is not complete yet and is expected to be submitted to the first business meeting in 2020. Next steps: Complete report.

Changes to the local board work programme

Deferred activities

17.     No activities have been deferred from the 2019/2020 work programme in quarter one.

 

Cancelled activities

18.     The following activities were cancelled from the 2019/2020 work programme in quarter one:

Activity name

RAG status

Activity status

Quarter 1 update

Glenfield Pool and Leisure Centre - Assess and upgrade Bulkhead

Grey

Deferred

As per the local board memo, 12 August 2019, project cancelled. There is another project for this work SP ID 2757 ("Install a compliant catwalk"). Funding for this project to be reallocated to the main pool relining.

 

Activities merged with other activities for delivery

19.     The following activities have been merged with other activities in the 2019/2020 work programme in quarter one:

Activity name

RAG status

Activity status

Quarter 1 update

Kaipatiki - renew furniture, signs and fixtures 2018/2019

Grey

Merged

Project bundled into SPID 2183 - Kaipatiki renew furniture and fixtures 2017/2018.

Hilders park - toilet renewal

Grey

Merged

This project has been merged with sharepoint ID 2284 (Hilders and Kaipatiki Parks Toilets Renewal)

 

 

Activities changed under delegation of the local board Chairperson

20.     When adopting its work programmes, the local board delegated authority to the Chairperson to make changes to the work programme. Each departmental work programme delegation has a unique resolution to this effect but generally follows the format as below:

That the Kaipātiki Local Board:

x)         delegate authority to the Chairperson to approve any changes presented by staff on the Kaipātiki Local Board [Department name] work programme 2019/2020, noting that:

i.     any decisions will be made in consultation with the Deputy Chairperson

ii.     any changes deemed ‘significant’ by the Chairperson or Deputy Chairperson will require consideration and decision making by the full board

iii.    any changes approved by the Chairperson will be reported back to the full board.

21.     To satisfy the condition of reporting back work programme changes to the full board, this report includes any changes approved under delegation by the Chairperson. Since the approval of the work programmes in June 2019, the Chairperson has exercised their delegated authority to approve changes to the following work programme activities as per the list below. The detail of the approved changes is provided in Attachment C.

·    ID#1058 - Activation of Community Places – KT, approved 25 July 2019

·    ID#2755 – Glenfield Pool and Leisure Centre - Assess and upgrade Bulkhead, approved 12 August 2019

22.     ID#2757 – Glenfield Pool and Leisure Centre - Construct compliant catwalk and replace under ceiling, approved 12 August 2019.

Tauākī whakaaweawe āhuarangi

Climate impact statement

23.     Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

24.     Work programmes were approved in June 2019 and delivery is already underway. Should significant changes to any projects be required, climate impacts will be assessed as part of the relevant reporting requirements.

25.     The local board is not currently investing in any sustainability projects which aim to build awareness around individual carbon emissions or changing behaviour at a local level.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26.     When developing the work programmes council group impacts and views are presented to the boards.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27.     This report informs the Kaipātiki Local Board of the performance for the quarter ending 30 September 2019.

Tauākī whakaaweawe Māori

Māori impact statement

28.     A number of the activities in the local board work programmes positively impact Māori. Below are the updates on the activities that have a direct Maori outcome focus:

Activity name

RAG status

Activity status

Quarter 1 update

Manaakitanga

Green

In Progress

In Q1, the Strategic Broker was approached by community group, Kaipātiki Project to support cultural knowledge distribution through working with kaumātua, mataawaka, mana whenua and tauiwi. The Kaipātiki Project have been working closely with kaitiaki whaea Judy Te Hiwi and the Pā Harakeke site to realise the aspirations of Māori. This work empowers those involved how best to tell the story about the important cultural knowledge held by Judy and many different weavers in Tamaki Makaurau. The medium chosen to capture these stories is film. It is anticipated these stories will be shared to the many different stakeholders via many different communication channels. The project has commenced and first stages of filming will take place at the Pā Harakeke restoration day on Saturday 21 September 2019.

Celebrating Te Ao Māori and strengthening responsiveness to Māori. Whakatipu i te reo Māori - Kaipātiki

Green

In Progress

Cushla Tohu, our Kaikōkiri Ratonga Māori, delivered a waiata session for Literacy Aotearoa. All libraries celebrated Te Wiki o Te Reo Māori; local kōhanga and kura visited Northcote Library for sessions delivered fully in Te Reo Māori and local artist Maria Sidwell created two bright and enticing panels featuring local kaitiaki, Matakerepo and Matakamokamo, for Northcote Library's Te Reo Māori Tamariki collection. The kaitiaki and new area were blessed at a celebration at the end of Te Wiki o Te Reo Māori. Birkenhead Library is gradually introducing bilingual signage e.g. Kōrero paki (Fiction); Staff are also embracing a bilingual closing announcement at the end of the day.

KT: Te Kete Rukuruku (Māori naming of parks and places) Year 3

Green

In Progress

Mana whenua have identified all overlapping mana whenua interest for naming in the Kaipātiki Local Board area and are currently working through the naming process for parks in tranche 1.

Ngā ritenga ā-pūtea

Financial implications

29.     There are no financial implications associated with this report.

Financial Performance

30.     Net operating expenditure of $3.4 million at the end of the quarter was in line with the budget.

31.     Operating revenue of $1.6 million was $112,000 lower than budget. Even though the revenue is below budget, the result was a big improvement when compared to the same period last year. Operating expenditure for the quarter was $149,000 below budget. The variance is related to the timing of LDI expenditure. One thing to note is following the first contestable grant round, only half the budget is available for the remaining two rounds.

32.     Capital investment in the quarter was $1.7 million, tracking below budget. Most of the expenditure is related to projects that were underway in the previous year and have been completed or nearing completion.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33.     While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

34.     Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

35.     The local board will receive the next performance update following the end of quarter two, December 2019. 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

11 December 2019 - Kaipātiki Local Board Business Meeting - Kaipātiki work programme update, quarter one 2019/20

293

b

11 December 2019 - Kaipātiki Local Board Business Meeting - Kaipātiki financial performance, quarter one 2019/20

317

c

11 December 2019 - Kaipātiki Local Board Business Meeting - Kaipātiki work programme changes approved by delegation

323

     

Ngā kaihaina

Signatories

Authors

Paul Edwards - Senior Local Board Advisor - Kaipatiki

Authorisers

Eric Perry - Relationship Manager

 



Kaipātiki Local Board

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Elected Members' Expense Policy 2019

File No.: CP2019/20407

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present the draft Auckland Council Elected Members’ Expense Policy 2019 and provide an opportunity for the local board to record its feedback for consideration by the Governing Body.

Whakarāpopototanga matua

Executive summary

2.       Each electoral term, the Remuneration Authority requires all councils to adopt an expense policy and forward the adopted policy to the authority for its approval. 

3.       The expense policy provides the rules for elected members’ reimbursement for expenses they incur whilst performing their duties. The authority has set parameters for the following expense reimbursements:

·      communications

·      mileage

·      travel time

·      childcare.

4.       The authority has updated vehicle mileage allowance rates to reflect the new kilometre rates for self-employed people and employees published by the Inland Revenue Department on its website as at 7 June 2019.

5.       There is a change to approval processes so that approval for mayor and deputy mayor expenses is now by the chair of the Audit and Risk Committee. There are no other changes to provisions for these expenses.

6.       Reimbursement of childcare expenses is a new provision and the council has discretion around how this is applied, within the parameters set by the authority. 

7.       In the previous term, a discussion paper about the proposed childcare allowance was published by the authority and was reported to local boards. Most local boards were generally supportive. Based on that feedback, this report proposes rules for inclusion in the council’s Elected Members’ Expense Policy 2019.

8.       The expenses policy also includes rules for the following, which relate to sensitive expenditure, and there are no recommended changes to these rules:

·      travel

·      accommodation

·      professional development

·      hospitality.

9.       The draft Auckland Council Elected Members’ Expense Policy 2019 is attached (refer Attachment A).

10.     The council’s Head of Assurance Services has reviewed the draft policy and is satisfied it is in compliance with the Local Government Members (2019/20) Determination and appropriate probity standards.


 

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      provide feedback on the draft Auckland Council Elected Members’ Expense Policy 2019 before the Governing Body meeting to be held on 12 December 2019.

 

Horopaki

Context

11.     The authority sets remuneration for elected positions in local government annually. It also sets the rules for reimbursement of costs met by members in undertaking their duties.

12.     Each electoral term, the authority requires all councils to adopt an expense policy and forward the adopted policy to the authority for its approval. The expense policy provides the rules for elected members’ reimbursement for expenses they incur whilst performing their duties.

13.     The authority sets some work-related expenses for elected members:

·      the maximum allowances payable by councils to elected members for certain activities, such as transport and communications

·      the criteria for and amounts payable to, elected members sitting on resource consent hearings.

14.     The current policy was approved in November 2016. The authority has requested the council provide an Elected Members’ Expense Policy to the authority for its approval at the beginning of this term. 

15.     In the previous term, the authority circulated a discussion paper seeking feedback on a proposed childcare allowance. When the authority issued its formal 2019/20 determination, it included the childcare allowance. The Explanatory Memorandum in the Determination includes:

          ‘This year, for the first time, the Authority has introduced a childcare allowance for members who have responsibility for caring for children under the age of 14 years. The allowance is a contribution towards expenses incurred by the member for the provision of childcare while the member is engaged on local authority business. The allowance is capped and is subject to certain conditions outlined in clause 14 of this determination.

          Payment of any or all of the allowances is at the discretion of each council. All the allowances included in this determination are reviewed annually.’

16.     The actual rule about the childcare allowance in the determination is:

14      Childcare allowance

(1)     A local authority may pay a childcare allowance, in accordance with subclauses (2) and (3), to an eligible member as a contribution towards expenses incurred by the member for childcare provided while the member is engaged on local authority business.

(2)     A member is eligible to be paid a childcare allowance in respect of childcare provided for a child only if—

(a)   the member is a parent or guardian of the child, or is a person who usually has responsibility for the day-to-day care of the child (other than on a temporary basis); and

(b)   the child is aged under 14 years of age; and

(c)   the childcare is provided by a person who—

(i)    is not a family member of the member; and

(ii)   does not ordinarily reside with the member; and

(d)   the member provides evidence satisfactory to the local authority of the amount paid for childcare.

(3)     A local authority must not pay childcare allowances to a member that total more than $6,000 per annum, per child.

(4)     In this regulation, family member of the member means—

(a)   a spouse, civil union partner, or de facto partner:

(b)   a relative, that is, another person connected with the member within 2 degrees of a relationship, whether by blood relationship or by adoption.

17.     The other change in the determination relates to vehicle mileage allowance rates to reflect the new kilometre rates for self-employed people and employees published by the Inland Revenue Department on its website as at 7 June 2019.

Tātaritanga me ngā tohutohu

Analysis and advice

18.     The major proposed change to the expense policy is to include a provision for childcare allowance in line with the new provision in the authority’s determination.

19.     Prior to the authority including this allowance in its determination, it circulated a discussion paper for feedback, which was reported to local boards. The submission to the authority was:

          ‘Auckland Council supports the Remuneration Authority in addressing this issue which has been raised by members of other councils through submissions to the authority.  The costs of childcare can be a barrier to people with families considering becoming candidates for local government elections. The council commends the authority for recognising such barriers and for acknowledging the need to address them.

          The council’s view is that the proposed conditions to be placed in the authority’s determination are reasonable. It is concerned though that the description of the purpose of the allowance is too wide. The proposed wording is:

            “A local authority may pay a childcare allowance, in accordance with subclauses (2) and (3), to an eligible member as a contribution towards expenses incurred by the member for childcare provided while the member is engaged on local authority business.”

          The phrase “childcare provided while the member is engaged on local authority business” could include childcare that is incidental at the time the member is engaged on local authority. For example, a member may arrange childcare on a regular basis, irrespective of undertaking council duties, and on a particular occasion attends to council business papers while the children are at childcare. There could be uncertainty about whether this is claimable. The council understands that the purpose of the allowance is as a contribution towards the cost of childcare where this is an expense of undertaking council business and suggests that the wording should capture this sense of necessary expense in order to undertake council business.’

20.     A summary of local board feedback on the submission is contained in Attachment B. Most local boards endorsed the submission.

21.     The submission stated that the payment of a childcare allowance should recognise the additional cost that was caused by attending to council business rather than being paid if childcare was to be provided in any case. In other words, it was to be paid because childcare was caused by attending to council business. This point was not included in the authority’s final determination. However, any potential for over-use of the provision is controlled by the imposition of a cap of $6000 per annum per child.

22.     The proposed wording for the childcare allowance in the expense policy is:

Childcare allowance

1        Elected members who are the parent, guardian or usually have responsibility for the day to day care of the child may receive the allowance set out in the Remuneration Authority Determination for childcare provided while the member is engaged on local authority business. This is a contribution towards the expense and not intended as a full reimbursement.

2        The childcare allowance may only be claimed for childcare not provided by a family member (spouse, civil union partner or de factor partner or any relative that is connected to the members within 2 degrees of relationship, whether by blood relationship or by adoption) who does not ordinarily reside with the member

3        The allowance is only claimable:

a)    for children under the age of 14 years

b)    when attending official meetings or workshops of the council

c)    only for actual (or part thereof) expenses that have been incurred, net of any subsidies

d)    when elected members are not on recess

e)    when no other childcare arrangements would normally be made.

 

4        The allowance rates are as follows:

a)    For childcare services provided by a professional registered company, an hourly rate of up to $35 will be accepted with the receipt of a GST invoice

b)    For childcare services provided via an informal arrangement, an hourly rate of up to $20 will be accepted with the receipt of a signed invoice or signed log book

c)    The total Auckland Council may contribute is $6000 per annum per child

5        On a case-by-case basis, the General Manager Democracy Services and General Manager Local Board Services may make exceptions to the above provisions within the limits set by the Remuneration Authority.

23.     The maximum hourly rates are based on an informal survey of current market rates.

24.     Other changes in the draft expense policy are:

·      approvals for the mayor and deputy mayor travel expenses have been changed to the chair of the Audit and Risk Committee, on her recommendation

·      an added section on health, safety and wellbeing which includes access to:

flu vaccinations

ergonomic assessments

personal support services (Employment Assistance Programme, manawa rahi and the well-being portal).

25.     The council’s Head of Assurance Services has reviewed the draft policy and is satisfied it is in compliance with the Local Government Members’ (2019/20) Determination and appropriate probity standards.


 

Tauākī whakaaweawe āhuarangi

Climate impact statement

26.     The adoption of the expenses policy is largely an administrative decision. Relevant to climate change is the statement in the policy (6.3): ‘Auckland Council promotes public transport and cycling as the preferred ways of moving around Auckland. Elected members are expected to use public transport in the first instance but may also use their private car or council vehicles when on council business.’

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

27.     The authority’s determination and the Auckland Council Elected Members’ Expense Policy only affect elected Governing Body and local board members.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28.     The feedback from local boards will be reported to the Governing Body when it decides the Auckland Council Elected Members’ Expense Policy.

Tauākī whakaaweawe Māori

Māori impact statement

29.     The childcare allowance recognises that the cost of childcare deters some people from standing for election. The provision of the allowance may encourage more people, including Māori, to consider standing.

Ngā ritenga ā-pūtea

Financial implications

30.     The number of Auckland Council elected members who will be eligible to claim this allowance is unknown. Local Government New Zealand statistics show that approximately 6 per cent of elected members are 40 years of age or below[1].  On that basis, the cost to Auckland Council, if 6 per cent of members (10 members) claimed the allowance, would be $60,000 (assuming one child each).

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31.     The expenditure that is the subject of this policy is sensitive expenditure. The policy needs to withstand public scrutiny and, where there is discretion, there needs to be a conservative approach. Staff believe that the conditions placed on reimbursement and the processes for approval are appropriate in this context.

Ngā koringa ā-muri

Next steps

32.     Feedback from all local boards will be reported to the Governing Body when it decides the Auckland Council Elected Members’ Expense Policy.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Draft Auckland Council Elected Members' Expense Policy

331

b

Summary of local board feedback on the Remuneration Authority’s discussion paper on childcare allowances

349

     

Ngā kaihaina

Signatories

Authors

Warwick McNaughton - Principal Advisor - Democracy Services

Authorisers

Marguerite Delbet - General Manager Democracy Services

Eric Perry - Relationship Manager

 


Kaipātiki Local Board

11 December 2019

 

 

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11 December 2019

 

 

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11 December 2019

 

 

Kaipātiki Local Board Chairperson's Report

File No.: CP2019/20280

 

  

Te take mō te pūrongo

Purpose of the report

1.       An opportunity is provided for the Kaipātiki Local Board Chairperson to update members on recent activities, projects and issues since the last meeting.

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      note the chairperson’s report.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

11 December 2019 - Kaipātiki Local Board Business Meeting - John Gillon Chairperson Report December 2019

355

     

Ngā kaihaina

Signatories

Authors

Jacinda Short - Democracy Advisor - Kaipatiki

Authorisers

Eric Perry - Relationship Manager

 


Kaipātiki Local Board

11 December 2019

 

 

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Kaipātiki Local Board

11 December 2019

 

 

Members' Reports

File No.: CP2019/20283

 

  

Whakarāpopototanga matua

Executive summary

1.       An opportunity is provided for members to update the Kaipātiki Local Board on the projects and issues they have been involved with since the last meeting.

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      note the written report from Member Paula Gillon.

b)      note any verbal reports of members.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

11 December 2019 - Kaipatiki Local Board Business Meeting - Member Report Paula Gillon

383

     

Ngā kaihaina

Signatories

Authors

Jacinda Short - Democracy Advisor - Kaipatiki

Authorisers

Eric Perry - Relationship Manager

 


Kaipātiki Local Board

11 December 2019

 

 

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11 December 2019

 

 

Governing Body and Independent Maori Statutory Board Members' Update

File No.: CP2019/20285

 

  

 

Whakarāpopototanga matua

Executive summary

1.       An opportunity is provided for Governing Body and Independent Maori Statutory Board members to update the board on Governing Body or Independent Maori Statutory Board issues, or issues relating to the Kaipātiki Local Board.

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      note the Governing Body and Independent Maori Statutory Board members’ verbal updates.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Authors

Jacinda Short - Democracy Advisor - Kaipatiki

Authorisers

Louise Mason - GM Local Board Services

Eric Perry - Relationship Manager

 


Kaipātiki Local Board

11 December 2019

 

 

Workshop Records - Kaipātiki Local Board - November 2019

File No.: CP2019/20286

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       The purpose of this report is to record the Kaipātiki Local Board workshop held on Wednesday 13 November and Wednesday 27 November.

Whakarāpopototanga matua

Executive summary

2.       At the workshop held on Wednesday 13 November 2019, the workshop session was on:

·      Local board work programme direction setting

·      Local Board Agreement (Annual Budget).

3.       At the workshop held on Wednesday 27 November 2019, the workshop session was on:

·      Overview of local board plan

·      Local board plan direction setting

·      Consultation of the Annual Budget 2020/2021.

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      note the record for the Kaipātiki Local Board workshop held on Wednesday 13 November 2019 and Wednesday 27 November 2019.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

11 December 2019 - Kaipātiki Local Board Business Meeting - Wednesday 13 November 2019 Workshop Record

395

b

11 December 2019 - Kaipātiki Local Board Business Meeting - Wednesday 27 November 2019 Workshop Record

397

     

Ngā kaihaina

Signatories

Authors

Jacinda Short - Democracy Advisor - Kaipatiki

Authorisers

Eric Perry - Relationship Manager

 


Kaipātiki Local Board

11 December 2019

 

 

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Kaipātiki Local Board

11 December 2019

 

 

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[1] http://www.lgnz.co.nz/assets/e41e5fb07f/Elected-Members-Profile-Report-FINAL.pdf