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Kaipātiki Local Board
OPEN MINUTES
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Minutes of a meeting of the Kaipātiki Local Board held in the Kaipātiki Local Board Office, 90 Bentley Avenue, Glenfield on Wednesday, 11 December 2019 at 9.35am.
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Chairperson |
John Gillon |
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Deputy Chairperson |
Danielle Grant, JP |
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Members |
Paula Gillon |
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Ann Hartley, JP Until 12.15pm, Item 26.3 |
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Melanie Kenrick |
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Cindy Schmidt |
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Andrew Shaw |
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Adrian Tyler |
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Kaipātiki Local Board 11 December 2019 |
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There were no declarations of interest.
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Resolution number KT/2019/229 MOVED by Deputy Chairperson D Grant, seconded by Member P Gillon: That the Kaipātiki Local Board: a) confirm the ordinary minutes of its meeting, held on Wednesday, 20 November 2019, as true and correct. |
There were no leaves of absence.
There were no acknowledgements.
There were no petitions.
There were no deputations.
There was no public forum.
There was no extraordinary business.
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11 |
Notice of Motion - For the Rescinding of Motion KT/2019/172 and the Renaming of the Lower Section of Kauri Road, Birkenhead |
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Resolution number KT/2019/230 MOVED by Member A Tyler, seconded by Chairperson J Gillon: That the Kaipātiki Local Board: a) revoke resolution number KT/2019/172 for the renaming of the lower section of Kauri Road, Birkenhead, as passed by the Kaipātiki Local Board on 18 September 2019. b) approve in principle the name “Soldiers Bay Place” to replace “Kauri Road” for the portion of Kauri Road adjoining Balmain Road, specifically and only affecting Kauri Road properties 86A – 86I, Birkenhead, subject to verification with mana whenua, Land Information New Zealand (LINZ), emergency services and NZ Post, and subject to confirmation that no legal costs will be incurred by property owners as a result of any name change as outlined in clause e). c) request that if “Soldiers Bay Place” is found to be unsuitable, that “Hoia Place” and “Pohowera Place” are investigated for suitability in that order of preference and reported back to the local board. d) note that Balmain Road addressed properties which front on, or are accessed from Kauri Road, should retain their Balmain Road addresses. e) request advice as to whether a name change for the lower part of Kauri Road will result in any cost to any properties affected, including but not limited to legal fees that may be incurred in having to change details of property titles. f) acknowledge Fiona MacDonald of 86E Kauri Road as the liaison for properties 86A-I Kauri Road in this matter. g) note the tabled email from Ken White, Senior Advisor, Schooling Network, advising that Kauri Road properties accessed from Balmain Road are in the Northcote College zone and will continue to be so regardless of any name change. |
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12 |
Concept design approval for the upgrade of the toddler park at Jean Sampson Reserve. |
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Resolution number KT/2019/231 MOVED by Chairperson J Gillon, seconded by Member A Tyler: That the Kaipātiki Local Board: a) defer consideration of a concept design for the upgrade of the toddler park at Jean Samson Reserve pending further discussions between the local board and staff regarding preferred design elements, costings and project phasing. b) delegate the Chairperson, Deputy Chairperson and Member Paula Gillon to work with staff regarding design elements and project phasing for the concept design for Jean Sampson Reserve, noting that the redeveloped concept design will be workshopped with the full local board prior to being presented to a future business meeting for formal approval. |
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13 |
Renewal of community lease to Sunnybrae Bowling Club Incorporated for land at 17b Silverfield, Wairau Valley. |
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Resolution number KT/2019/232 MOVED by Member A Tyler, seconded by Member A Shaw: That the Kaipātiki Local Board: a) grant the renewal of the community lease to Sunnybrae Bowling Club Incorporated at 17B Silverfield, Wairau Valley comprising approximately 9686m2, and shown outlined in red and marked A on Attachment A on the land described as Part Lot 6 DP 150598, subject to the following terms and conditions: i) term – ten years commencing 1 March 2020 ii) final expiry – 28 February 2030 iii) rent – $1.00 plus GST per annum if requested. b) note all other terms and conditions be in accordance with the original lease dated 2010. |
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14 |
Renewal of community lease to Shore Archery Club Incorporated for land at 17C Silverfield, Wairau Valley Auckland |
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Resolution number KT/2019/233 MOVED by Member P Gillon, seconded by Member A Tyler: That the Kaipātiki Local Board: a) grant the renewal of the community lease to Shore Archery Club Incorporated at 17C Silverfield, Wairau Valley as comprising 4,788m2 more or less, shown outlined in red and marked A on Attachment A to the agenda report on the land described as Part Lot 7 DP 150598, subject to the following terms and conditions: i) term – 10 years commencing 1 June 2020 ii) final expiry - 31 May 2030 iii) rent – $1.00 plus GST per annum if requested b) note all other terms and conditions be in accordance with the original lease dated 2010. |
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15 |
Approval to Rename Two Roads within the Northcote Development Stages 2C and 3B |
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Resolution number KT/2019/234 MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant: That the Kaipātiki Local Board: a) rescind resolution number KT/2019/72 to name ‘ROAD 3’ as ‘Mōwai Road’ within the Northcote Development Stage 2C, in accordance with section 319(1)(j) of the Local Government Act 1974. b) approve the replacement public road name for the section of road known as ‘ROAD 3’ as ‘Whakamua Parade’ within the Northcote Development Stage 2C, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60313122 and SUB60313149). c) rescind resolution KT/2019/196 to name ‘ROAD 4’ as ‘Āhuru Road’ (due to duplication issues) within the Northcote development Stage 3B, in accordance with section 319(1)(j) of the Local Government Act 1974. d) approve the replacement public road name for ‘ROAD 4’ as ‘Mōwai Road’ within the Northcote development Stage 3B, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60329635 and BUN60330591). |
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16 |
Approval for Private Road Name for Development at 293 and 295 Rangatira Road, Beach Haven |
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Resolution number KT/2019/235 MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant: That the Kaipātiki Local Board: a) approve the road name ‘Mokopiko Court’ for the private road constructed within the subdivision being undertaken by Baxter and Brothers (the Applicant) at 293 and 295 Rangatira Road, Beach Haven, in accordance with section 319(1)(j) of the Local Government Act 1974. |
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17 |
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Marilyn Nicholls, Elected Member Relationship Manager – Auckland Transport, was in attendance to address the board in support of this item.
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Resolution number KT/2019/236 MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant: That the Kaipātiki Local Board: a) note the Auckland Transport Monthly Update Kaipātiki Local Board December 2019. b) request that Auckland Transport work with the Chelsea Pony Club on the design for the Eskdale Road Vehicle Speeds project. c) request an update on the Rangatira Road/Tramway Road bus shelter. d) request an update on Auckland Transport’s plans for improving safety at the Roberts Road/Glenfield Road intersection. e) request Auckland Transport provide the Local Board with information regarding ‘fare box’ recovery pricing for Beach Haven, Birkenhead and Northcote ferry services, and as part of this information, request advice as to how the pricing fee structure can be brought into alignment across all three services. |
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Paul Edwards, Senior Advisor, was in attendance to address the board in support of this item.
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Resolution number KT/2019/237 MOVED by Chairperson J Gillon, seconded by Member A Tyler: That the Kaipātiki Local Board: a) approve Attachment A local content for consultation and Attachment B local supporting information for consultation. b) delegate authority to the local board chairperson, in consultation with the Deputy Chairperson, to approve any final changes required to the local content and supporting information for the Kaipātiki Local Board for the Annual Budget 2020/2021 consultation, including online consultation content. c) approve the following Have Your Say event in the local board area during the Annual Budget 2020/2021 consultation period: i) a spoken interaction event held at 9.00 to 11.00am on Sunday 15 March 2020 at Shepherds Park, Beach Haven. d) delegate authority to the local board chairperson, in consultation with the Deputy Chairperson, to approve any final changes required to the Have Your Say event. e) delegate to the following elected members and staff the power and responsibility to hear from the public through ‘spoken (or New Zealand sign language) interaction’ in relation to the local board agreement at the council’s public engagement events, during the consultation period for the Annual Budget 2020/2021: i) local board members and chairperson ii) General Manager Local Board Services, Local Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor iii) any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer. |
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19 |
Appointment of local board members to external community organisations |
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Paul Edwards, Senior Advisor, was in attendance to address the board in support of this item.
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Resolution number KT/2019/238 MOVED by Chairperson J Gillon, seconded by Member A Tyler: That the Kaipātiki Local Board: a) confirm appointments to the external community groups and organisations listed below, for the 2019-2022 political term noting that appointments will be reviewed at the 17 March 2021 business meeting and that appointments have been limited to those organisations that receive annual contract grants from the board:
b) agree that, to avoid potential conflicts of interest, elected members appointed to any outside organisation do not exercise any voting rights conferred by the organisation. c) agree the role of being the appointed member to the external organisation comprises of: i) providing updates to the external organisation on Auckland Council and local board activities, plans and projects ii) communicating to the other local board members by providing information on the activities, plans and projects of the external organisation, preferably in the form of a Members Report on a business meeting agenda which maintains public transparency iii) ensuring that the collective board views on issues is represented iv) being the first point of contact, from a governance perspective, for the external organisation v) committing to attend most of the external organisation’s governance meetings vi) being responsive in communication with the external organisation. d) request staff investigate options for establishing a local board appointment to Pest Free Kaipātiki Restoration Society Incorporated and Uruamo Maranga Ake Marae Trust, in consultation with those external organisations, and report back to the local board on these options. e) request staff investigate the option of establishing a topic area lead for the oversight of the Unlock Northcote project, and report back to the local board for consideration. f) agree to extend the appointment of Jeremy Brabant as the Kaipatiki Local Board’s nominated trustee to the Kaipātiki Community Facilities Trust for a further three-year term, from 1 May 2020 until 30 April 2023.
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20 |
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Jill Nerheny, Michelle Whiu, Laura Martin and Sue Heathwaite from Kaipātiki Community Facilities Trust, were in attendance to address the board in support of this item.
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Resolution number KT/2019/239 MOVED by Chairperson J Gillon, seconded by Member A Tyler: That the Kaipātiki Local Board: a) receive the Kaipātiki Community Facilities Trust quarter one and two report. |
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21 |
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A document titled ‘Bayview Community Centre 1st Quarterly Summary’ was tabled. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
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Resolution number KT/2019/240 MOVED by Chairperson J Gillon, seconded by Member A Tyler: That the Kaipātiki Local Board: a) receive the Kaipātiki community places quarter one 2019 reports. b) receive the tabled quarter one 2019 report from Bayview Community Centre. |
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a 11 December 2019 - Kaipātiki Local Board Business Meeting - Bayview Community Centre 1st Quarterly Summary (July - September 2019) |
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22 |
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Marion Davies, Grants and Incentives Manager, and Challen Wilson, Strategic Broker, were in attendance to address the board in support of this item.
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Resolution number KT/2019/241 MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant: That the Kaipātiki Local Board: a) agree to fund, part-fund, or decline each application in Kaipātiki Local Grants Round Two 2019/2020 listed in the following table: Table One: Kaipātiki Local Grants Round Two 2019/2020 grant applications:
Secretarial note: Member Cindy Schmidt left room at 11.42am and was absent for the vote.
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Secretarial note: Member Danielle Grant declared a conflict of interest with the application from The New Zealand Dance Advancement Trust as a member of the Bayview Primary Board of Trustees and did not take part in the discussion on this application. |
Secretarial note: Member Cindy Schmidt returned to room at 11.47am.
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Auckland Council’s Quarterly Performance Report: Kaipātiki Local Board for quarter one 2019/2020 |
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Paul Edwards, Senior Advisor, was in attendance to address the board in support of this item.
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A document titled ‘Community Facilities: Build Maintain Renew Work Programme 2019 – 2022’ was tabled. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
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Resolution number KT/2019/242 MOVED by Chairperson J Gillon, seconded by Member C Schmidt: That the Kaipātiki Local Board: a) receive the performance report for quarter one ending 30 September 2019. b) note the Chairperson has exercised their delegated authority to approve changes to the following work programme activities that were presented by staff, as per Attachment C to this report: i) ID#1058 - Activation of Community Places - KT, approved 25 July 2019 ii) ID#2755 - Glenfield Pool and Leisure Centre - Assess and upgrade Bulkhead, approved 12 August 2019 iii) ID#2757 - Glenfield Pool and Leisure Centre - Construct compliant catwalk and replace under ceiling, approved 12 August 2019. c) note that the Community Facility 2019/2020 work programme and 2020-2022 indicative work programme has been updated to reflect financial deferrals as a part of the Annual Plan process as shown in the tabled document. |
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a 11 December 2019 - Kaipātiki Local Board Business Meeting - Community Facilities: Build Maintain Renew Work Programme 2019 - 2022 |
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24 |
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Eric Perry, Relationship Manager, was in attendance to address the board in support of this item.
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Resolution number KT/2019/243 MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant: That the Kaipātiki Local Board: a) support the draft Auckland Council Elected Members’ Expense Policy 2019. |
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25 |
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Resolution number KT/2019/244 MOVED by Chairperson J Gillon, seconded by Member A Tyler: That the Kaipātiki Local Board: a) request that Auckland Council withholds any enforcement action regarding the groyne at Little Shoal Bay, and allows the groyne to remain as is, until such time that the Local Board has fully considered the impending coastal assessment and determined a way forward. b) thank Auckland Council for the leniency shown towards the Little Shoal Bay groyne thus far. c) request that urgent enforcement of freedom campers at Little Shoal Bay Reserve is undertaken by Auckland Council over the 2019/20 summer period. d) note that Little Shoal Bay has been added to a list of hot spot areas around the region that compliance staff will be focusing on over the next 3 months, undertaking regular visits both early morning and evening, primarily to educate campers on responsible camping and encourage them to follow the rules, as part of a patrol plan that will cover the northern area. e) request that the existing chain gates at the entrances to the Little Shoal Bay Reserve carparks are locked overnight to prevent vehicles entering the carpark, and that more permanent solutions are investigated and reported back to the Local Board. f) request that “no camping” signage is installed at each carpark at Little Shoal Bay Reserve, to replace the signage that went missing earlier this year. g) note that the Beach Haven/Birkdale area is currently undergoing intensification by Housing New Zealand, but that unlike in Northcote, there are no mitigating public open spaces being provided as part of these developments. h) request that Governing Body direct staff to work with Housing New Zealand to establish a public open space in the Birkdale/Beach Haven area, in the vicinity of the Beach Haven Road/Mavis Place/Hayman Place development, and report back to the Local Board. i) request that Governing Body direct staff to include 44 Lancaster Road, Beach Haven (Lot 24 DP 44421) for consideration as a public open space in the vicinity of the Beach Haven Road/Mavis Place/Hayman Place development. j) request that officers work with the owner of 58 Onewa Road on identifying a permanent solution to the drainage issues that are currently having a negative impact on public accessibility to the Onewa Road-Faulkner Road walkway. k) request that any options identified in j) be reported back to the local board, and that such report should include an analysis of cost implications and risk management/mitigation approaches. |
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26 |
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26.1 |
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Member Paula Gillon provided a verbal update regarding her December 2019 Members report.
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Resolution number KT/2019/245 MOVED by Member P Gillon, seconded by Deputy Chairperson D Grant: That the Kaipātiki Local Board: a) note the written report from Member Paula Gillon. |
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26.2 |
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Member Adrian Tyler provided a verbal update on the collaboration between park volunteers and council contractors.
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Resolution number KT/2019/246 MOVED by Member A Tyler, seconded by Member P Gillon: That the Kaipātiki Local Board: a) note the verbal report from Member Adrian Tyler. |
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26.3 |
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Member Melanie Kenrick provided a verbal update on the issues at Little Shoal Bay and Birkenhead Wharf.
A photograph showing fish hooks was tabled. A copy of the tabled photograph has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
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Resolution number KT/2019/247 MOVED by Member M Kenrick, seconded by Chairperson J Gillon: That the Kaipātiki Local Board: a) note the verbal report from Member Melanie Kenrick. b) receive tabled fish hooks retrieved from Birkenhead Wharf carpark and request Auckland Transport investigate the inclusion of signage and other methods to improve the safety of the area. |
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a 11 December 2019 - Kaipātiki Local Board Business Meeting - Fish hooks |
Member A Hartley left the meeting at 12.15pm
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26.4 |
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Deputy Chairperson Danielle Grant provided a verbal update on single house zoning and the santa parade.
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Resolution number KT/2019/248 MOVED by Deputy Chairperson D Grant, seconded by Member A Tyler: That the Kaipātiki Local Board: a) note the verbal report from Deputy Chairperson Danielle Grant. |
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27 |
Governing Body and Independent Maori Statutory Board Members' Update |
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28 |
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Resolution number KT/2019/249 MOVED by Member A Tyler, seconded by Member C Schmidt: That the Kaipātiki Local Board: a) note the record for the Kaipātiki Local Board workshop held on Wednesday 13 November 2019 and Wednesday 27 November 2019. |
29 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
12.19 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Kaipātiki Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
