I hereby give notice that an ordinary
meeting of the Manukau Harbour Forum will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Friday, 13
December 2019
12.00pm
Māngere-Otāhuhu
Local Board Office, Shop 17, 93 Bader Drive, Māngere Town Centre
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Manukau Harbour Forum
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Deputy Chairperson
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Members
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Alan Cole
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Franklin Local Board
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Lemauga Lydia Sosene
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Māngere-Ōtāhuhu Local Board
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Rangi McLean
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Manurewa Local Board
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Chris Makoare
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Maungakiekie-Tāmaki Local Board
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Dawn Trenberth
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Ōtara-Papatoetoe
Local Board
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Sue Smurthwaite
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Papakura Local Board
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Jon Turner
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Puketāpapa Local Board
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Saffron Toms
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Waitākere Ranges Local Board
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Kay Thomas
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Whau Local Board
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Alternates
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Amanda Kinzett
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Franklin Local Board
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Togiatolu Walter Togiamua
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Māngere-Ōtāhuhu Local Board
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Melissa Atama
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Manurewa Local Board
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Maria Meredith
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Maungakiekie-Tāmaki Local Board
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Ofa Dewes
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Ōtara-Papatoetoe
Local Board
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George Hawkins
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Papakura Local Board
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Ella Kumar
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Puketāpapa Local Board
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Michelle Clayton
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Waitākere Ranges Local Board
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Jessica Rose
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Whau Local Board
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(Quorum 5 members)
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Brenda Railey
Democracy Advisor – Henderson-Massey
10 December 2019
Contact Telephone: (021) 820 781
Email: brenda.railey@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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Manukau Harbour Forum
13 December
2019
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ITEM TABLE OF CONTENTS PAGE
1 Welcome 3
2 Apologies 3
3 Declaration of
Interest 3
4 Confirmation
of Minutes 3
5 Leave
of Absence 3
6 Acknowledgements 3
7 Petitions 3
8 Deputations 3
9 Public
Forum 3
10 Extraordinary Business 3
11 Re-establishment of
Manukau Harbour Forum Joint Committee for the 2019-2022 term 3
12 Election of Manukau
Harbour Forum co-Chairperson from local board delegates 3
13 Approval of part-time
Manukau Harbour Forum Coordinator project for delivery as part of the 2019/20
Manukau Harbour Forum work programme 3
14 Elected member updates 3
15 Consideration
of Extraordinary Items
2 Apologies
At the close of
the agenda no apologies had been received.
3 Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Confirmation
of Minutes
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That the Manukau Harbour Forum:
a)
confirm the ordinary minutes of its meeting,
held on Friday, 30 August 2019, as true and correct.
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5 Leave
of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of
the agenda no requests for acknowledgements had been received.
7 Petitions
At the close of
the agenda no requests to present petitions had been received.
8 Deputations
Standing
Order 7.7 provides for deputations. Those applying for deputations are required
to give seven working days notice of subject matter and applications are
approved by the Chairperson of the Manukau Harbour Forum. This means that
details relating to deputations can be included in the published agenda. Total
speaking time per deputation is ten minutes or as resolved by the meeting.
At the close of the agenda no
requests for deputations had been received.
9 Public
Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of
the agenda no requests for public forum had been received.
10 Extraordinary
Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
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Manukau
Harbour Forum
13 December
2019
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Re-establishment
of Manukau Harbour Forum Joint Committee for the 2019-2022 term
File No.: CP2019/21048
Te take mō te
pūrongo
Purpose of the report
1. To
re-establish the Manukau Harbour Forum joint committee (the Forum) adopting a
terms of reference and to note the resolutions from the nine-member local
boards supporting the re-establishment of the Forum.
Whakarāpopototanga matua
Executive summary
2. Nine
local boards (Franklin, Mangere-Otahuhu, Manurewa, Maungakiekie-Tamaki,
Otara-Papatoetoe, Papakura, Puketapapa, Whau, and Waitakere Ranges) together
initially formed the Manukau Harbour Forum during the 2010-2013 term and has
since been reconstituted each term.
3. The
nine boards have again each resolved to re-establish the Forum for this
2019-2022 political term.
4. Being
formally constituted as a joint committee enables the Forum to conduct more
efficiently the local boards’ business relating to the Manukau Harbour,
as the Forum can make decisions and provide officer direction, without seeking
confirmation and/or ratification from the member boards.
5. Each
member board has appointed one member plus an alternate to represent the board
on the Forum.
6. This
report proposes:
· The Terms of
Reference (Attachment A) for the Forum, which set out the purpose and
principles of the Forum and incorporates direction from the last Forum to
establish a second Co-Chair role and invite the involvement of two Governing
Body members, one of which was to be a Co-Chair. The updated Terms of Reference
were reported to and agreed by the member boards earlier this month and have
since had minor grammatical and layout changes only.
· The Forum sets its
first business meeting and workshop date for 2020.
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Ngā tūtohunga
Recommendation/s
That the Manukau Harbour
Forum:
a) note
the resolutions from the nine-member local boards which re-establish the
forum and advise of representation.
b) adopt
the terms of reference, which sets out the purpose and principles of the Manukau
Harbour Forum as confirmed by the nine local member boards.
c) agree
to meet quarterly for business meetings and monthly for workshops for the
2019-2022 term.
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Horopaki
Context
7. Nine
local boards (Franklin, Mangere-Otahuhu, Manurewa, Maungakiekie-Tamaki,
Otara-Papatoetoe, Papakura, Puketapapa, Whau, and Waitakere Ranges Local
Boards) together formed the Manukau Harbour Forum with the view to form a means
of collective local board advocacy on common issues affecting the Manukau
Harbour and the adjacent foreshore.
8. The
Manukau Harbour Forum was constituted formally as a joint committee of local
boards under standing orders 2.8.1 and 2.8.2 (standing orders 2.8.1 and 2.8.2
enable a local board to appoint a joint committee with another local board or
boards).
9. Being
a joint committee enables the Forum to conduct business more efficiently, as a
local board joint committee can make decisions and provide direction to
officers without seeking confirmation and/or ratification from the individual
member boards.
10. The
Terms of Reference for the Manukau Harbour Forum are presented in Attachment A.
They set out the purpose and principles of the Forum. Individual local boards
were asked to endorse the Terms of Reference earlier this month. The Forum is
strategic rather than operational and has no budgetary decision-making
delegation.
Tātaritanga me ngā
tohutohu
Analysis and advice
Manukau Harbour Forum governance and management support review
report (2019)
11. During
the 2016/19 term of the forum a review was undertaken of the role of the forum
in order to recommend a decision-making structure that will enable the
objectives relating to the Manukau Harbour to be addressed effectively.
12. The
review recommended the continuation of the forum whilst also identifying that
the forum is failing to achieve its vision and must be strengthened and
appropriately resourced to deliver on the vision. The failure was found to be a
combination of factors, including:
· inadequate
resourcing through the current funding model and inadequate
staffing resource
· lack
of understanding of the health of the catchment and harbour, and absence of
long-term integrated strategic planning
· lack
of clear rationale or resourcing for mana whenua involvement
· a
local board-focused work programme that does not address larger scale strategic
issues.
13. The
forum endorsed the key recommendations of the review at its meeting on 30
August 2019. The forum also resolved to invite Governing Body involvement via
two councillor representatives to be appointed to the forum when reconstituted
following the 2019 local body elections, including one as co-chair, and
retaining local board membership as is. (Resolution number MHFJC/2019/29).
14. At
the request of the Forum staff have amended the Manukau Harbour Forum Terms of
Reference (Attachment A) to include two Governing Body representatives once of
which is to be identified as a Co-Chair.
15. The
past Chair and Deputy Chair of the Forum presented the report to the
Environment and Community Committee on 10 September 2019, which resolved (Resolution
number ENV/2019/146) to refer the recommendations and review report:
· to
a workshop of the relevant committee in the new term of council
· to
the Auckland Plan Strategy and Research department for evaluation and advice in
the new term of council.
Terms of reference
16. Each
of the member boards have individually considered the revised terms of
reference, which sets out the Forum’s purpose and principles (attachment
A). This report recommends that the Forum adopt the Terms of reference.
Meeting frequency
17. It
is recommended that the Forum meet quarterly for business meetings and for
workshops. Meetings are initially proposed for a 12:00pm start on the third
Friday of the month and workshops at 9.30am prior to these meetings.
18. Officer
support for meetings and workshops will be provided to the Forum via
Environmental Services and Local Board Services.
19. The
recommendations contained in this report fall within the Forum’s
delegated authority.
Tauākī whakaaweawe
āhuarangi
Climate impact statement
20. Whilst the
Forum seeks to actively respond to Climate impact matters this report is a
Governance focused report that has no direct impact in itself.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
21. The
Manukau Harbour Forum requires officer support to achieve its objectives. A
relationship manager, democracy advisor and a local board advisor along with
staff from Infrastructure and Environmental Services will support the meetings
and ensure that other Auckland Council officers respond to the
committee’s resolutions in a timely and appropriate manner.
22. In August
2019 the Forum has referred the recommendations and report from the 2019 review
of the forum to the Governing Body for their consideration, which could result
in resourcing impacts for the organisation if these are progressed.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
23. All
of the Manukau Harbour Forum member boards have considered and endorsed the
terms of reference. A copy of relevant resolutions from the nine member boards
is attached to this report (attachment B).
Tauākī whakaaweawe
Māori
Māori impact statement
24. The Manukau Harbour Forum recognise mana whenua interest in Manukau
Harbour
25. The forum is
committed to Te Tiriti o Waitangi/The Treaty of Waitangi, and it will work
actively to ensure that it also acknowledges and recognises the interests of
mana whenua through continued development of an open relationship with mana
whenua.
26. While
the forum did discuss a joint committee with mana whenua, or mana whenua
representatives being appointed to the forum, it was agreed that this was
inappropriate while treaty negotiations are pending. The forum anticipates
receiving further advice and options as to how it interfaces with mana whenua
as treaty settlement progresses.
27. Workshops of the Manukau Harbour Forum were held in 2015 to discuss
the ongoing role of mana whenua in relation to the forum. Some minor changes
were made to the forum’s Terms of Reference as a result of this to
reflect the forum’s obligations under Te Tiriti o Waitangi/The Treaty of
Waitangi, and its desire to work with mana whenua on an ongoing basis.
Ngā ritenga
ā-pūtea
Financial implications
28. The
forum has $70,000 allocated to it by members boards for the 2019/20 work
programme. $48,000 has already been allocated as outlined below with the
remaining balance to be given direction to by incoming members:
i) Delivery of a
youth leadership sustainability wanānga ($15,000)
ii) Communications
support ($10,000)
iii) Support for the
Southern Auckland youth Environmentalists ($5,000)
iv) Enabling Seaweek volunteer
action across the Manukau Harbour ($18,000).
29. Member
boards will be asked to continue their funding support to the forum for the
triennium.
30. Acquiring adequate resourcing and operational support for delivery
of activities within the Manukau Harbour is an action for the forum.
31. To
achieve the objectives of the Forum wider regional funding and project delivery
from Auckland Council and Council Controlled Organisations will be required.
Furthermore, support will likely be required through Central Government to
fully achieve aspirations.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
32. There are no significant risks from reconstituting the forum. Any
issues arising from the forum can be mitigated through operational management
of the forum.
Ngā koringa ā-muri
Next steps
33. Arrangements
for the meetings of the forum will be made once the forum is reconstituted, and
staff will progress the Governing Body’s consideration of the review
recommendations.
34. A
workshop is proposed to be held with Delegates, Alternates and key supporting
staff in developing a three-year framework for the Forum.
Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩ 
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Terms of Reference for the Manukau Harbour Forum
updated 30/8/2019
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3
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b⇩
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Resolutions from Member local boards
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3
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Ngā kaihaina
Signatories
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Authors
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Brenda Railey - Democracy Advisor - Waitakere
Ranges
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Authorisers
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Glenn Boyd - Relationship Manager Henderson-Massey,
Waitakere Ranges, Whau
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Manukau
Harbour Forum
13 December
2019
|
|
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Manukau Harbour
Forum
13 December
2019
|
|
|
Manukau Harbour
Forum
13 December
2019
|
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Election of Manukau Harbour Forum
co-Chairperson from local board delegates
File No.: CP2019/21050
Te take mō te
pūrongo
Purpose of the report
1. In accordance with Schedule 7, clause 21(5)(b) of
the Local Government Act 2002, the Relationship Manager, on behalf of
the Chief Executive, will call for nominations for the election of a
co-Chairperson of the Manukau Harbour Forum (the Forum) from local board member
delegates.
Whakarāpopototanga matua
Executive summary
2. As
a Joint Committee the Forum must elect a member to the position of Chairperson
at the first meeting following a triennial general election of members. The
Terms of Reference of the Forum note that there are co-chair roles for the
Forum with one being appointed by the local board delegates and one by the
Governing Body. This first meeting will enable the election of the local board
appointed co-Chairperson of the Forum.
3. The
election must be in accordance with Schedule 7, clause 25 of the Act. Note that
no member has a casting vote.
4. The
Forum will need to determine (by resolution) what method they will apply to
elect the co-Chairperson – System A or System B.
Schedule 7, Part 1, Clause 25 of the Local Government Act
2002 states that:
25
Voting systems for certain
appointments
(1)
This clause applies to -
(a)
the election or appointment of the chairperson and
deputy chairperson of a regional council; and
(b) the election or appointment of the deputy mayor; and
(c)
the election or appointment of the chairperson and
deputy chairperson of a committee; and
(d) the election or appointment of a representative of a local
authority.
(2)
If this clause applies, a local authority or a
committee (if the local authority has so directed) must determine by resolution
that a person be elected or appointed by using one of the following systems of
voting:
(a) the voting system in subclause (3) (system
A):
(b) the voting system in subclause (4) (system
B).
(3)
System A -
(a)
requires that a person is elected or appointed if he or
she receives the votes of a majority of the members of the local authority or
committee present and voting; and
(b)
has the following characteristics:
(i)
there is a first round of voting for all candidates;
and
(ii) if no candidate is successful in that round there is a second round
of voting from which the candidate with the fewest votes in the first round is
excluded; and
(iii)
if no candidate is successful in the second round there
is a third, and if necessary subsequent, round of voting from which, each time,
the candidate with the fewest votes in the previous round is excluded; and
(iv)
in any round of voting, if 2 or more candidates tie for
the lowest number of votes, the person excluded from the next round is resolved
by lot.
(4)
System B -
(a)
requires that a person is elected or
appointed if he or she receives more votes than any other candidate; and
(b)
has the following characteristics:
(i)
there is only 1 round of voting; and
(ii)
if 2 or more candidates tie for the most votes, the tie
is resolved by lot.
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Ngā tūtohunga
Recommendation/s
That the Manukau Harbour
Forum:
a) select
either System A or System B of Schedule 7, Part 1, Clause 25 of the Local
Government Act 2002, to elect a co-Chairperson for the Forum from local board
delegates for the 2019 - 2022 political term.
b) seek
nominations and elect a co-Chairperson from local board delegates for the
2019 - 2022 political term.
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Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
|
Authors
|
Brenda Railey - Democracy Advisor - Waitakere
Ranges
|
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Authorisers
|
Glenn Boyd - Relationship Manager Henderson-Massey,
Waitakere Ranges, Whau
|
|
Manukau Harbour
Forum
13 December
2019
|
|
Approval of part-time Manukau Harbour
Forum Coordinator project for delivery as part of the 2019/20 Manukau Harbour
Forum work programme
File No.: CP2019/21054
Te take mō te
pūrongo
Purpose of the report
1. To give approval of a fixed term part-time Manukau Harbour Forum
Coordinator role and the allocation of $22,000 for its delivery as part of the 2019/2022 Manukau Harbour Forum work
programme report.
Whakarāpopototanga matua
Executive summary
2. The
total budget received from member local boards for work programme allocation in
2019-20 is $70,000. Eight of the nine member local boards allocated $8,000
towards the forum’s work programme. The Franklin Local Board resolved to
allocate $6,000 as the projects for the work programme had not yet been
confirmed.
3. Of
the $70,000 allocated to it by members boards for the 2019/20 work programme.
$48,000 has already been allocated as outlined below.
i) delivery of a
youth leadership sustainability wanānga ($15,000)
ii) communications plans
($10,000)
iii) support for the
Southern Auckland Youth Environmentalists ($5,000)
iv) enabling Seaweek volunteer
action across the Manukau Harbour ($18,000).
4. A
balance remains of $22,000 to be allocated for delivery in the remainder of
this 2019/20 financial year and this report proposes a coordinator role funded
by this balance.
Part-time Manukau Harbour Forum Coordinator
5. This
report is recommending the 2019-20 work programme balance of $22,000 be
allocated to the role and support budget of a fixed term part-time Manukau
Harbour Forum Coordinator.
6. The
labour component is based on $80 / hour for 8 – 10 hours per week for the
remaining 24 weeks of the financial year - $15,500 - $19,200. The balance being
support for associated mana whenua and other engagement activities.
7. Appointment
and ongoing management of the role would be provided by the Auckland Council
Healthy Waters team and Wai Ora Partnerships.
8. The
2019 Manukau Harbour Forum governance and management support review resulted in
a total of 18 recommendations which focus on long-term and short-term actions.
These recommendations are summarised into the following themes:
· continuation
of the Manukau Harbour Forum
· engagement
and development of relationships with mana whenua
· comprehensive
and ongoing stocktake of activities within the Manukau Harbour
· acquiring
adequate resourcing and operational support for delivery of activities within
the Manukau Harbour
· expansion
of the forum membership to better align with Auckland Council’s Governing
Body
· preparation
of an integrated state of the harbour report to enable the development of an
outcomes focussed strategic plan and programme of works.
9. To
assist with progressing matters from the review it is recommended that a
part-time Manukau Harbour Forum Coordinator be appointed to work with the Forum
to support the delivery of their vision:
The Manukau Harbour is recognised and valued as a
significant cultural, ecological and economic asset, and through integrated
management has a rich and diverse marine and terrestrial environment that is
able to be enjoyed by all.
10. They will
assist with planning a work programme, project identification, management,
administration and ensure the recommendations from the governance review of the
forum are delivered.
11. The
coordinator will also work with the forum to develop a plan for mana whenua
engagement which should be co-developed with willing mana whenua entities.
|
Ngā tūtohunga
Recommendation/s
That the Manukau Harbour
Forum:
a) approve
the allocation of $22,000 from the Manukau Harbour Forum 2019/20
work programme to fund and support a fixed term part-time Manukau
Harbour Forum Coordinator.
|
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
|
Authors
|
Brenda Railey - Democracy Advisor - Waitakere
Ranges
|
|
Authorisers
|
Glenn Boyd - Relationship Manager Henderson-Massey,
Waitakere Ranges, Whau
|
|
Manukau
Harbour Forum
13 December
2019
|
|
Elected member updates
File No.: CP2019/21049
Te take mō te
pūrongo
Purpose of the report
1. A period of 15 minutes has been set aside for the attending elected
members to update the Forum on significant matters relating to Manukau Harbour.
|
Ngā tūtohunga
Recommendation/s
That the Manukau Harbour
Forum:
a) receive
any elected member verbal or tabled updates.
|
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
|
Authors
|
Brenda Railey - Democracy Advisor - Waitakere
Ranges
|
|
Authorisers
|
Glenn Boyd - Relationship Manager Henderson-Massey,
Waitakere Ranges, Whau
|
