Māngere-Ōtāhuhu Local Board
OPEN MINUTES
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Minutes of a meeting of the Māngere-Ōtāhuhu Local Board held in the Mangere-Otahuhu Local Board Office, 93 Bader Drive on Wednesday, 4 December 2019 at 5:02pm.
Chairperson |
Lemauga Lydia Sosene |
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Deputy Chairperson |
Togiatolu Walter Togiamua |
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Members |
Tauanu’u Nanai Nick Bakulich |
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Harry Fatu Toleafoa |
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Makalita Kolo |
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Anae Dr Neru Leavasa |
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Christine O'Brien |
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ALSO PRESENT
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Cr Alf Filipaina |
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Māngere-Ōtāhuhu Local Board 04 December 2019 |
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Deputy Chair Togiatolu Walter Togiamua led the meeting in prayer.
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Note: Cr Efeso Collins tabled his apology for absence.
There were no declarations of interest.
Resolution number MO/2019/175 MOVED by Chairperson L Sosene, seconded by Deputy Chairperson W Togiamua: That the Māngere-Ōtāhuhu Local Board: a) confirm the inaugural minutes of its meeting, held on Wednesday, 30 October 2019, as true and correct.
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There were no leaves of absence.
· The retirement of Deputy Principal Liz Horgan at St Joseph’s primary.
· Auckland Teaching Garden and team for winning outstanding Community Award for 2019.
· Year 13 Southern Cross Campus Student Patricia Maliepo nominated at the NZ Rugby Awards for the Fiao’o Fa’amausili Medal (Player of the Year in the Farah Palmer Cup) at the ASB NZ Rugby Awards.
· Mr Atonio Taua, resident of Ettrick Place and member of the St Therese Catholic Parish tragically passed away in a house fire. He is survived by his wife, three daughters and a large extended family.
· Acting Leading Seaman Combat Specialist Filipe Sione Malakai Latu, from Māngere, Auckland, was chosen as the 2019 Sailor of the Year.
· Peter Josephs, Kiwibank New Zealand Local Hero of the Year award for services to basketball.
· Former Ōtāhuhu Collegian and Ōtāhuhu Leopards junior, Roger Tuivasa-Sheck for winning IRL Golden Boot Award.
· Sir Graham Lowe KNZM QSM – honored as the 2019 Distinguished alumnus of Ōtāhuhu College.
· Hone Fowler nominated sports administrator of the year.
· Ōtāhuhu Softball Club for winning the fast ball tournament.
Counties Manukau Sports Awards
· Coach of the Year, sponsored by Harcourts Papakura & Karaka - Jamie Brear – Ōtāhuhu Softball Club.
· Referee/Umpire/Official of the Year, sponsored by F45 Papatoetoe – Lucy Pearce, Onehunga Māngere Softball United – Heidi Leathart, Ōtāhuhu Softball Club – Sosaia Tulikihakau, Manukau City AFC – Lynette Leathart, Ōtāhuhu Softball Club.
· Service to Sport, sponsored by Auckland Council - Sally Hoani – Ōtāhuhu Softball Club.
2019 College Sport Finalists
· Bureta Finau De La Salle College Volleyball.
· Dominic Niko De La Salle College Volleyball.
7 Petitions
There were no petitions.
8.1 |
Deputation - Business Improvement District's and Mānager Connect Local Board Local Plan Submission |
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A copy of the presentation tabled at the meeting has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
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Resolution number MO/2019/176 MOVED by Chairperson L Sosene, seconded by Member N Bakulich: That Māngere-Ōtāhuhu Local Board: a) thank Alex Holley, Toni Helleur and David Fearon for their presentation and attendance.
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a 4 December 2019 Māngere-Ōtāhuhu Local Board Item 8.1 - Business Improvement District's and Māngere Connect Local Board Local Plan Submission |
9.1 |
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Resolution number MO/2019/177 MOVED by Chairperson L Sosene, seconded by Member C O'Brien: That Māngere-Ōtāhuhu Local Board: a) thank Jamie Brear and members of the Ōtāhuhu Softball Club for their presentation and attendance.
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9.2 |
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There were no presenters present.
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9.3 |
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There were no presenters present.
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9.4 |
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Resolution number MO/2019/178 MOVED by Chairperson L Sosene, seconded by Member N Bakulich: That Māngere-Ōtāhuhu Local Board: a) thanks Jason Macintosh, Coaching and Talent Development Manager from CLM Community Sport, Counties Manukau for his presentation and attendance.
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9.5 |
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A copy of the presentation tabled at the meeting has been placed on the file copy of the minutes and can be viewed at the Auckland Council website. |
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Resolution number MO/2019/179 MOVED by Chairperson L Sosene, seconded by Member H Fatu Toleafoa: That Māngere-Ōtāhuhu Local Board: a) thank Valerie Teraitua for her presentation and attendance.
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a 4 December 2019 Māngere-Ōtāhuhu Local Board Item 9.5 - Papatūānuku Kōkiri Marae |
There was no extraordinary business.
12 |
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Cr Efeso Collins tabled his apology for absence. |
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Resolution number MO/2019/180 MOVED by Chairperson L Sosene, seconded by Member M Kolo: That the Māngere-Ōtāhuhu Local Board: a) receive the verbal report from Cr Alf Filipaina.
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13 |
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Resolution number MO/2019/181 MOVED by Chairperson L Sosene, seconded by Member N Leavasa: That the Māngere-Ōtāhuhu Local Board: a) receive the verbal update and written report of the local board Chair.
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14 |
Auckland Transport Monthly Report to the Māngere-Ōtāhuhu Local Board |
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Resolution number MO/2019/182 MOVED by Chairperson L Sosene, seconded by Member M Kolo: That the Māngere-Ōtāhuhu Local Board: a) receive the Auckland Transport November 2019 monthly update report.
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15 |
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Resolution number MO/2019/183 MOVED by Chairperson L Sosene, seconded by Deputy Chairperson W Togiamua: That the Māngere-Ōtāhuhu Local Board a) endorse the following One Local Initiative re-scope amendments; · Safe and easy crossing of Massey Road for pedestrians and the possibility of an over bridge (Transport initiative) · Development of a multi-purpose community facility/hub on Walter Massey Park · Rerouting of heavy vehicles away from Māngere East town centre (Transport initiative) · Better public transport transition areas and facilities (Transport initiative) · Connectivity extending to Massey Homestead and surrounds (Transport initiative).
b) support the proposed One Local Initiative scope amendments being progressed either through a report to the Governing Body in February 2020 or through the 2020-2021 Annual Plan process. c) support, subject to Governing Body approval, Community Facilities staff progressing investigations and a business case for the development of a multi-use facility at Walter Massey Park through funding within the FY20 One Local Initiative programme. d) acknowledge that funding is not currently available within the existing One Local Initiative programme budget or the Regional Land Transport Plan to progress the transport related initiatives. e) support, subject to Governing Body approval, the inclusion of non-funded transport initiatives being progressed by a dedicated project lead appointed by Auckland Council to work with Auckland Transport, Kāinga Ora – Homes and Communities and the New Zealand Transport Agency to develop a localised plan and programme of co-ordinated investment in the transport initiatives.
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16 |
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Resolution number MO/2019/184 MOVED by Chairperson L Sosene, seconded by Member N Leavasa: That the Māngere-Ōtāhuhu Local Board: a) receive the I Am Māngere-Ōtāhuhu Youth Action Strategy report as an input for local board planning 2020 (Attachment A to the agenda). b) thank Affirming Works in their achievement of completing the Māngere-Ōtāhuhu youth resource document.
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Deputy Chairperson W Togiamua left the meeting at 6.39 pm during Item 16.
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Resolution number MO/2019/185 MOVED by Chairperson L Sosene, seconded by Member N Bakulich: That the Māngere-Ōtāhuhu Local Board: a) approve, grant or decline each application in Māngere-Ōtāhuhu Quick Response Grants, Round One 2019/2020 listed in Table One below:
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Deputy Chairperson W Togiamua returned to the meeting at 6.41 pm during Item 17.
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New Road Name for a Private Way in the Subdivision at 71 Hall Avenue, Māngere by Made Homes Limited. |
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Resolution OP2019/186 a) was revoked on 19 February 2020. |
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Resolution number MO/2019/186 MOVED by Chairperson L Sosene, seconded by Deputy Chairperson W Togiamua: That the Māngere-Ōtāhuhu Local Board:
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Page amended at the meeting of the Māngere-Ōtāhuhu Local Board held on 19 February 2020 under Item 17 Approval for a new road name at 71 Hall Avenue, Mangere by Made Homes Limited |
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MOVED by Chairperson L Sosene, seconded by Member N Bakulich: That the Māngere-Ōtāhuhu Local Board: a) rescind resolution MO/2019/186 to name the new private road, being ‘Pena Way’, at 71 Hall Avenue, Mangere in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent reference SUB60338557). b) approve the name Pangu Way for the new private road created by way of subdivision at 71 Hall Avenue, Mangere in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent reference SUB60338557).
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19 |
Local board governance work management for the 2019-2022 triennium |
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Resolution number MO/2019/187 MOVED by Chairperson L Sosene, seconded by Member N Leavasa: That the Māngere-Ōtāhuhu Local Board: a) endorse the following approach to effectively and efficiently manage the governance work of the local board for the 2019-2022 triennium: i) maintain a key focus on annual work programmes and their implementation through quarterly reporting and regular workshops with the whole local board, with decisions made at business meetings ii) appoint nominated local board members who will be consulted on landowner consents and events, and who will provide feedback on liquor licences and resource consents iii) appoint nominated local board members to external organisations. b) support the principles of good practice identified in this report, and appoint topic area leads for the 2019-2022 triennium as follows:
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Local board appointments and delegations for the 2019-2022 electoral term |
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Resolution number MO/2019/188 MOVED by Chairperson L Sosene, seconded by Deputy Chairperson W Togiamua: That the Māngere-Ōtāhuhu Local Board: a) appoint Chair Lemauga Lydia Sosene for the political term and Deputy Chair Togiatolu Walter Togiamua, as an alternate, for the period of Wednesday 4 December 2019 to Tuesday 27 April 2021 and Deputy Chair Tauanu’u Nanai Nick Bakulich as an alternate for the period of Wednesday 28 April 2021 to the end of the 2019-2022 political term, the nominated local board member for landowner consents (excluding landowner consents for filming) and authorise them to: i) be the point of consultation for staff on all applications for landowner consent and, at their discretion, refer any application for landowner consent to the local board for a local board decision, and ii) to be the point of consultation for staff on proposed asset renewal works and, at their discretion, refer any proposed asset renewal works to the local board for a local board decision iii) receive staff notifications of areas that may involve reputational, financial, performance or political risk. b) appoint Christine O’Brien and Tauanu’u Nanai Nick Bakulich, as an alternate, the nominated local board member for landowner consents for filming and authorises them to: i) to be the point of consultation with staff on all applications for landowner consent for filming and, at their discretion, refer any applications for landowner consent for filming to the local board for a local board decision ii) receive notifications from staff of areas that may involve reputational, financial, performance or political risk. c) appoint Christine O’Brien and Tauanu’u Nanai Nick Bakulich, as an alternate, the nominated local board member for events and authorises them to receive staff notifications of areas that may involve reputational, financial, performance or political risk. d) delegate to Tauanu’u Nanai Nick Bakulich and Chair Lemauga Lydia Sosene, as an alternate, the authority to prepare and provide local board views and speak to those local board views at any hearings on applications for liquor licences. e) delegate to Chair Lemauga Lydia Sosene for the political term and Deputy Chair Togiatolu Walter Togiamua, as an alternate, for the period of Wednesday 4 December 2019 to Tuesday 27 April 2021 and Deputy Chair Tauanu’u Nanai Nick Bakulich as an alternate for the period of Wednesday 28 April 2021 to the end of the 2019-2022 political term, the authority to provide the local board views on whether a resource consent should proceed as a non-notified, limited notified or fully notified application. f) delegate to Chair Lemauga Lydia Sosene for the political term and Deputy Chair Togiatolu Walter Togiamua, as an alternate, for the period of Wednesday 4 December 2019 to Tuesday 27 April 2021 and Deputy Chair Tauanu’u Nanai Nick Bakulich as an alternate for the period of Wednesday 28 April 2021 to the end of the 2019-2022 political term, the authority to prepare and provide local board views and speak those local board views at any hearings on notified resource consents.
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Member N Leavasa left the meeting at 7.23 pm.
Member N Leavasa returned to the meeting at 7.25 pm.
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Appointment of local board members to external community organisations and various council initiatives |
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Resolution number MO/2019/189 MOVED by Chairperson L Sosene, seconded by Member C O'Brien: That the Māngere-Ōtāhuhu Local Board: a) appoint the following board members to the external community groups and council initiatives listed below for the 2019-2022 triennium:
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The meeting adjorned for a 5 minute break at 7.34pm and returned to the meeting at 7.40pm.
Auckland Council's Quarterly Performance Report: Māngere-Ōtāhuhu Local Board for quarter one 2019/2020 |
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Resolution number MO/2019/190 MOVED by Chairperson L Sosene, seconded by Member C O'Brien: That the Māngere-Ōtāhuhu Local Board: a) receive the performance report for quarter one ending 30 September 2019. b) note that the Community Facility 2019/2020 work programme and 2020-2022 indicative work programme has been updated to reflect financial deferrals as a part of the Annual Plan process as shown in Attachment C. c) approve the amendment to the Community Facilities 2019 – 2022 work programme to add the following projects to the Risk Adjusted Programme: i) Work Programme ID 2287: Māngere-Ōtāhuhu – renew park furniture and fixtures FY19+ ii) Work Programme ID 2439: Māngere East Library – comprehensive renewal iii) Work Programme ID 2632: Blake Road Reserve – renew and upgrade park assets iv) Work Programme ID 2703: Māngere Bridge Senior Citizens Hall – refurbish interior fit out v) Work Programme ID 2705: Ōtāhuhu Community Hall – renew condition 4 and 5 assets vi) Work Programme ID 2717: Māngere East Library – replace air conditioning vii) Work Programme ID 2977: Ōtāhuhu Pools and Leisure – renew ventilation viii) Work Programme ID 3069: Māngere Old School House – renew external timber and internal flooring ix) Work Programme ID 2982: Seaside Park Toilet – renew toilet facilities x) Work Programme ID 2981: Seaside Park – renew garden beds, field drainage and track. d) approve a total of $56,000 from the local board’s community response fund to enhance existing Arts and Culture projects for delivery in 2019/2020 as detailed in Attachment D: i) An additional $48,000 for Work Programme ID 259: Signature Event, bringing the total work programme budget to $108,000, and ii) An additional $8,000 for Work Programme ID 605: Community Arts Broker, again, bringing the total work programme budget to $108,000.
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Process for appointment of Local Government New Zealand National Council representative |
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Resolution number MO/2019/191 MOVED by Chairperson L Sosene, seconded by Member N Bakulich: That the Māngere-Ōtāhuhu Local Board: a) note the amended Local Government New Zealand (LGNZ) rules. b) endorse Option A (selection panel made up of representatives from each local board) as the process for appointing the local board representative to the LGNZ National Council. c) delegate to the chairperson to be part of the selection panel to appoint the local board representative to the LGNZ National Council. d) agree in principle to two annual meetings of Auckland Council and LGNZ (or their representatives) with the arrangements to be decided by the three Auckland Council representatives to the LGNZ National Council and staff. e) endorse the proposal that the meetings of the Auckland Council/LGNZ meetings be co-chaired by the governing body and local board representatives appointed to the LGNZ National Council.
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Resolution number MO/2019/192 MOVED by Chairperson L Sosene, seconded by Member C O'Brien: That the Māngere-Ōtāhuhu Local Board: a) approve Attachment A local content for consultation and Attachment B local supporting information for consultation. b) delegate authority to the local board chairperson in consultation with Christine O’Brien, Harry Fatu Toleafoa and Anae Dr Neru Leavasa to approve any final changes required to the local content and supporting information for the Māngere-Ōtāhuhu Local Board for the Annual Budget 2020/2021 consultation, including online consultation content. c) approve the following engagement plan Attachment C and Have Your Say events in the local board area during the Annual Budget 2020/2021 consultation period: o Saturday 29th February 2020 at Māngere Centre Park · Ōtāhuhu Family Festival o Saturday 29th February 2020 at Ōtāhuhu Town Centre · Portage Crossing Festival o Saturday 8th February 2020 d) delegate authority to the local board chairperson to approve any final changes required to the Have Your Say event. e) delegate to the following elected members and staff the power and responsibility to hear from the public through ‘spoken (or New Zealand sign language) interaction’ in relation to the local board agreement at the council’s public engagement events, during the consultation period for the Annual Budget 2020/2021: i) local board members and chairperson ii) General Manager Local Board Services, Local Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor iii) any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer.
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Resolution number MO/2019/193 MOVED by Chairperson L Sosene, seconded by Deputy Chairperson W Togiamua: That the Māngere-Ōtāhuhu Local Board: a) receive the draft Auckland Council Elected Member Expense Policy 2019.
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Resolution number MO/2019/194 MOVED by Chairperson L Sosene, seconded by Member M Kolo: That the Māngere-Ōtāhuhu Local Board: a) adopt the meeting schedule outlined below for the 2019-2022 electoral term:
b) agree to commence business meetings at 5.00pm to be held at the Māngere-Ōtāhuhu Local Board office, 93 Bader Drive, Māngere. Public forum and deputations will be scheduled in the early part of the business meeting, to enable participation by the public and stakeholders in the democratic process. c) note the dates and time for meetings for local board plans and local board agreements are yet to be finalised. |
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Resolution number MO/2019/195 MOVED by Chairperson L Sosene, seconded by Deputy Chairperson W Togiamua: That the Māngere-Ōtāhuhu Local Board: a) agree to re-constitute the Manukau Harbour Forum Joint Committee with the Franklin, Manurewa, Maungakiekie-Tāmaki, Ōtara-Papatoetoe, Papakura, Puketāpapa, Whau, and Waitākere Ranges Local Boards for the 2019/22 electoral term. b) appoint Chair Lemauga Lydia Sosene and Deputy Chair Togiatolu Walter Togiamua (alternate) to the Manukau Harbour Forum. c) note the first workshop and meeting of the Manukau Harbour Forum is scheduled for 10am – 1pm Friday 13th December 2019 in Māngere. d) note that the reconstituted Forum will have two co-chairs one being a local board member and one being a governing body representative of the Manukau Harbour Forum. The local board co-chair representative will be elected by a majority of members at the first meeting. An invitation will be extended to the Governing Body to appoint two members noting one will act in a co-chair role. e) confirm the updated Terms of Reference for the Manukau Harbour Forum as outlined in Attachment A, noting they have been amended enabling two members of the Governing Body to be invited to join the forum, one of the Governing Body members will be co-chair of the forum. f) delegate authority to the Manukau Harbour Forum to make decisions within its Terms of Reference, noting that any significant or controversial decisions will only be made by the forum with the confirmation by resolution of all the member boards that would be affected by the decision and that the local board will reserve the right to hold and promote a different view to that of the forum on any issue that may impact the local board area. g) confirm that any further changes to the Manukau Harbour Forum’s Terms of Reference will be agreed first by the forum then recommended to the nine member boards for their approval, noting that resolutions must be identical. h) note that in order for the requirements of this agreement for the Manukau Harbour Forum to be reached, the resolutions of each of the nine member boards made in respect of recommendations a) (b)-(f) above (with the exception of (b) where appointees are to be named) must be identical and that in the absence of identical resolutions by all member boards the forum will not meet the requirements under clause 30a of Schedule 7 to the Local Government Act 2002. i) receive and note Attachment B Manukau Harbour Forum governance and management support review report. j) request that the Manukau Harbour Forum consider a new venue for 2020 to 2022 to the end of the term.
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Resolution number MO/2019/196 MOVED by Chairperson L Sosene, seconded by Deputy Chairperson W Togiamua: That the Māngere-Ōtāhuhu Local Board: a) adopt the urgent decision-making process for matters that require a decision where it is not practical to call the full board together and meet the requirements of a quorum. b) delegate authority to the chair and deputy chair, or any person acting in these roles, to make urgent decisions on behalf of the local board. c) agree that the relationship manager, chair and deputy chair (or any person/s acting in these roles) will authorise the urgent decision-making process by signing off an authorisation memo. d) note that all urgent decisions will be reported to the next ordinary meeting of the local board.
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Urgent Decision relating to the Māngere Town Centre - renew toilet roof and glass canopy |
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Resolution number MO/2019/197 MOVED by Chairperson L Sosene, seconded by Member C O'Brien: That the Māngere-Ōtāhuhu Local Board: a) notes the urgent decision relating to the Māngere Town Centre – renew toilet roof and glass canopy.
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Resolution number MO/2019/198 MOVED by Chairperson L Sosene, seconded by Member N Leavasa: That the Māngere-Ōtāhuhu Local Board: a) endorse the local board’s feedback on the proposed National Policy Statement on highly productive land – September 2019. b) receive the memo from the Community Empowerment Unit in response to the Citizen Advice Bureau Ōtāhuhu Agency. c) receive the memo from the Auckland Emergency Management regarding an update on the Sims Pacific Metals fire. d) receive the Regional Facilities Auckland Fourth Quarter report.
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Resolution number MO/2019/199 MOVED by Chairperson L Sosene, seconded by Member N Bakulich: That the Māngere-Ōtāhuhu Local Board: a) notes the Governance Forward Work Calendar.
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Resolution number MO/2019/200 MOVED by Chairperson L Sosene, seconded by Member C O'Brien: That the Māngere-Ōtāhuhu Local Board: a) receive the Māngere-Ōtāhuhu Local Board workshop records for 6th, 13th and 20th November 2019.
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33 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
8.35pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Māngere-Ōtāhuhu Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................