I hereby give notice that an ordinary meeting of the Maungakiekie-Tāmaki Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 3 December 2019

10:00am

Local Board Office
7-13 Pilkington Road
Panmure

 

Maungakiekie-Tāmaki Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Chris Makoare

 

Deputy Chairperson

Debbie Burrows

 

Members

Don Allan

 

 

Nerissa Henry

 

 

Peter McGlashan

 

 

Maria Meredith

 

 

Tony Woodcock

 

 

(Quorum 4 members)

 

 

 

Tracey Freeman

Democracy Advisor

 

27 November 2019

 

Contact Telephone: 021 537 862

Email: Tracey.Freeman@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

10        Extraordinary Business                                                                                                5

11        Governing Body Member's Update                                                                              7

12        Chairperson's Report                                                                                                    9

13        Board Member's Reports                                                                                            15

14        Local board governance work management for the 2019-2022 triennium           19

15        Local board appointments and delegations for the 2019-2022 electoral term     27

16        Appointment of local board members to external community organisations     35

17        Process for appointment of Local Government New Zealand National Council representative                                                                                                              41

18        Adoption of a business meeting schedule                                                               47

19        Urgent decision-making process                                                                               51

20        Annual Budget 2020/2021 consultation                                                                    55

21        Elected Members Expense Policy 2019                                                                    65

22        Resinstatement of Manukau Harbour Forum                                                           93

23        Auckland Transport December 2019 update for the Maungakiekie-Tamaki Local Board                                                                                                                           139

24        Omaru Reserves Public Art Scoping Report                                                          145

25        Approval for a new road name at 87 Commissariat Road, Mount Wellington   177

26        Auckland Council's Quartely Performance Report: Maungakiekie-Tāmaki Local Board for quarter one 2019/2020                                                                             185

27        Local board feedback on the Ministry for the Environments proposed priority products and priority product stewardship scheme guidelines                          229

28        Local board feedback on the Department of Conservations discussion document on proposals for a national biodiversity strategy, Te Koiroa o te Koiora - our shared vision for living with nature.                                                                                     233

29        Local board feedback on the Ministry for Primary Industries and the Ministry for the Environment proposed National Policy Statement on Highly Productive Land 239

30        Local board feedback on Central Governments proposed National Policy Statement on Urban Development                                                                                             243

31        Local board feedback on the proposed Open Space Plan Change (2019) to the Auckland Unitary Plan                                                                                               247

32        Local board feedback on The Freedom Camping in Vehicles Bylaw                  255

33        Local board feedback on Central Governments proposed Essential Freshwater package                                                                                                                       261

34        Urgent decision - Road Name Approval: New Private Road created by way of Subdivision off Sollum Road, Panmure                                                                  265

35        Urgent decision - Road Name Approval for 13 Ryburn Road, Mt Wellington    275

36        Governance Forward Work Calendar                                                                      313

37        Record of Maungakiekie-Tāmaki Local Board Workshops                                  317  

38        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Maungakiekie-Tāmaki Local Board:

a)         confirm the ordinary minutes of its inaugural meeting, held on Tuesday, 29 October 2019, as true and correct.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Maungakiekie-Tāmaki Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 

Governing Body Member's Update

File No.: CP2019/20070

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide Maungakiekie-Tāmaki Local Board an update on local activities that the Governing Body representative is involved with.

Whakarāpopototanga matua

Executive summary

2.       Opportunity for the Governing Body representative to update the Maungakiekie- Tāmaki Local Board on projects, meetings, events and issues of interest to the Maungakiekie-Tāmaki Local Board and its community.

 

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a)      receive the Governing Body Member’s update.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.      

Ngā kaihaina

Signatories

Author

Tracey Freeman - Democracy Advisor

Authorisers

Louise Mason - GM Local Board Services

Nina Siers - Relationship Manager for Maungakiekie-Tāmaki, Puketapapa

 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 

Chairperson's Report

File No.: CP2019/20071

 

  

Te take mō te pūrongo

Purpose of the report

1.       To keep the Maungakiekie-Tāmaki Local Board informed on the local activities that the Chairperson is involved with.

Whakarāpopototanga matua

Executive summary

2.       Providing the Chairperson with an opportunity to update the local board on the projects and issues they have been involved with since the last meeting.

 

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a)      receive the Chairperson’s report.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Chair's Report November-December 2019

11

     

Ngā kaihaina

Signatories

Author

Tracey Freeman - Democracy Advisor

Authorisers

Louise Mason - GM Local Board Services

Nina Siers - Relationship Manager for Maungakiekie-Tāmaki, Puketapapa

 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 


 


 


 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 

Board Member's Reports

File No.: CP2019/20115

 

  

Te take mō te pūrongo

Purpose of the report

1.       To keep the Maungakiekie-Tāmaki Local Board informed on the local activities that the local board members are involved with.

Whakarāpopototanga matua

Executive summary

2.       Providing board members with an opportunity to update the local board on the projects and issues they have been involved with since the last meeting.

 

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a)      receive the board members report.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Deputy Chair Debbie Burrows Report November-December 2019

17

     

Ngā kaihaina

Signatories

Author

Tracey Freeman - Democracy Advisor

Authorisers

Louise Mason - GM Local Board Services

Nina Siers - Relationship Manager for Maungakiekie-Tāmaki, Puketapapa

 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 

Local board governance work management for the 2019-2022 triennium

File No.: CP2019/19114

 

  

Te take mō te pūrongo

Purpose of the report

1.       To outline the options for efficiently and effectively managing the governance work of the local board for 2019-2022 triennium.

Whakarāpopototanga matua

Executive summary

2.       At the end of each triennium the Local Board Services (LBS) department delivers a review of local board work practices, including the organisational support they require and how well they support the boards in their governance role. The 2016-2019 triennium review gathered feedback from local board members, and staff from LBS and other council departments and Council-controlled Organisations (CCOs).

3.       In response to the review, this report outlines a recommended approach for local boards to manage their governance workload as follows:

·   maintain a key focus on annual work programmes and their implementation through quarterly reporting and regular workshops with the whole local board, with decisions made at business meetings

·   appoint nominated local board members who will be consulted on landowner consents and events, and who will provide feedback on liquor licences and resource consents

·   appoint nominated local board members to external organisations.

4.       These practices support the local board to undertake their governance role in an efficient and effective way, reflect the priority work of the local board and help the organisation focus its resources. Some of these practices require a decision of the local board, such as specific appointments of local board members, and separate reports cover these recommendations and associated advice.

5.       Local boards are also able to identify topic area leads who would act as a champion with the local board on specific topic areas. Leads would focus on work programme activities/ projects within their topic areas and understanding relevant community needs and preferences enabling other members to focus their time on other parts of the board’s workload.

6.       The review feedback suggests the following advantages for having a full board involved in direction-setting discussions on issues, rather than identifying topic area leads:

·   staff are confident that the direction is the view of the whole board rather than one member

·   knowledge and information is retained by the full local board rather than one member

·   discussions with staff are less likely to enter into management or operational level detail

·   it avoids inefficient duplication, when conversations are held between staff and a lead, and then repeated with the full local board.

7.       The feedback from the review highlighted that if a board does appoint topic area leads, the risks should be mitigated by providing a clear scope for that role and ensuring it does not lead to inefficiency or adversely affect staff receiving clear direction from the full local board.

 

 

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a)      endorse the following approach to effectively and efficiently manage the governance work of the local board for the 2019-2022 triennium:

i)        maintain a key focus on annual work programmes and their implementation through quarterly reporting and regular workshops with the whole local board, with decisions made at business meetings

ii)       appoint nominated local board members who will be consulted on landowner consents and events, and who will provide feedback on liquor licences and resource consents

iii)      appoint nominated local board members to external organisations.

 

 

Horopaki

Context

8.       The governance role of an elected member is to:

·   set direction and policy

·   set priorities

·   make significant decisions

·   test advice

·   monitor performance and risk

·   connect with and represent the community

·   be accountable to the public.

9.       At the end of each triennium the Local Board Services (LBS) department undertakes a review of the work practices of, and organisational support provided for, local boards and how this supports them in their governance role. Previous reviews have noted the progress the organisation has made in supporting the governance role of local boards over the past nine years. Improved support and delivery from the organisation have enabled local board members’ time to be used in a more effective and efficient manner as the governance model has matured.

10.     During the 2016-2019 triennium review, feedback was gathered from local board members and staff from LBS and other council departments and council-controlled organisations (CCOs) who work with local boards.

11.     Key themes from local board members related to having topic area leads. Both positives and negatives were identified.

12.     Key themes from staff were that clear direction is given from the full local board and local board members operate at the governance level. Staff identified both positive and negatives aspects of having topic area leads.

13.     The findings from the review have informed the content of this report.

Tātaritanga me ngā tohutohu

Analysis and advice

Work practices supporting the governance role of local boards (recommended approach)

14.     There are established work practices in place which support the governance role of local boards as follows:

·   Local boards adopt an annual work programme each June for implementation by the council organisation in the next financial year (July-June). Local boards maintain a key focus on these annual work programmes and their implementation through quarterly reporting and regular workshops with the whole local board, with decisions made at business meetings.

·   Local boards appoint a nominated local board member who will be consulted on landowner consents and events by staff carrying out their delegations. Local boards can also appoint a nominated local board member to provide feedback and attend hearings on liquor licences and notified resource consents to ensure that local board views are taken into account in these timebound processes. These appointments are made via a separate report.

·   Local boards appoint nominated local board members to external organisations (via separate report) to exercise their role in the external organisation as per the relevant constitution on behalf of the local board.

15.     Together these practices constitute the recommended approach for managing the governance work of the local board for the 2019-2022 triennium, reflect the priority work of the local board and are the focus of the organisation’s staff and resources.

16.     This approach allows all members to have an overview and collective understanding of work programme matters, and for the whole local board to be able to provide direction to staff and track performance and delivery throughout the financial year. It also enables collective discussions that utilise individual member’s skills and knowledge and ensures elected member and staff time are used effectively and efficiently.

17.     Transparency to the public is ensured by local board decisions occurring through the formal business meeting process with associated standing orders.

Optional addition: Topic area leads (not recommended)

18.     An optional addition to the recommended approach is that the local board identifies topic area leads. Leads would:

·   act as a champion for the topic area in full local board conversations

·   focus on work programme activities / projects within their topic area

·   maintain relationships with key stakeholders

·   understand relevant community needs and preferences.

19.     Leads may also:

·   be appointed as the nominated local board member to provide feedback on behalf of the board on relevant matters (e.g. landowner consents) and appointed to related external organisations

·   undertake learning and development opportunities and attend conferences (using their individual development budget provided as part of the Kura Kāwana development programme) relevant to the topic area

·   highlight relevant issues and emerging priorities during local board plan and work programme development

·   act as a key contact for community groups and members of the public on the topic area.

20.     Topic area leads would enable individual local board members to use existing or build new knowledge and expertise in the topic area and enable other members to focus their time on other parts of the governance workload.

21.     Should the local board identify topic area leads, there are the following risks to consider:

·   a member may provide direction or views which do not reflect those of the full local board

·   staff may seek direction from a topic area lead instead of the full local board, or seek direction from a topic area lead prior to the full local board, resulting in duplication of work

·   key knowledge and information on a topic may be retained with the topic area lead and not shared with the whole local board

·   a topic area lead may enter into discussions at the management or operational level if meeting regularly with staff without a clear governance purpose for the discussion.

22.     These risks can be addressed by:

·   using the workshop process as the mechanism for all local board members to receive updates and provide governance direction on approved work programme projects

·   clarifying the limited resources available to any topic area lead.

23.     Staff resourcing is focussed on work programme development and delivery, along with advice to support workshops and business meetings. Topic area leads can be supported by staff to undertake the following responsibilities:

·   when issues arise at a full board workshop, the lead can be directed to meet with staff on that issue and explore solutions; staff would report back to the full board for direction, and the lead can assist with explanation and support during that discussion

·   develop local board feedback on regional policies, plans and strategies relevant to the topic area, for full local board approval

·   respond to constituent enquiries relevant to the topic area

·   report back to the local board at workshops, and publicly via board member reports at business meetings, on the activities undertaken as the topic area lead.

24.     If a local board does want to appoint topic area leads, it may wish to consider identifying alternates. The role of the alternate would be to support the topic area lead in their responsibilities and undertake any roles the lead has been formally appointed by the whole board when the lead is unavailable. Having an alternate means that the information, knowledge, skills and workload can be shared by more than one member, but it could also lead to confusion between the two roles where the alternate acts as a co-lead.

25.     If a local board’s preference is to appoint topic area leads, this will require a local board decision via a resolution to this report.

Tauākī whakaaweawe āhuarangi

Climate impact statement

26.     This report is procedural in nature so does not have direct climate impacts. However, a key focus for the council in the current term will be how it responds to the climate emergency and this may be a consideration for how local boards manage their governance work.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

27.     Feedback was gathered from staff from the LBS department, and other departments and CCOs who work with local boards, about practices to manage the local board governance work through the 2016-2019 triennium review.

28.     The practices used by a local board to manage their governance work can impact on the efficiency of staff engagement with members. Some variation in practices is required to reflect local differences, but overall large differences in work practices is challenging and consistency is beneficial.

29.     In light of this, Local Board Services has provided consistent advice and recommendations on work practices to all local boards to consider when making decisions on how they will manage their governance work for the 2016-2019 triennium.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

30.     Feedback was gathered from local board members about practices to manage local board governance work through the 2016-2019 triennium review. This included: a workshop attended by 13 local board members from 10 local boards; and a survey to all members, with responses provided by 29 members, from 13 local boards.  

31.     The practices used by a local board to manage their governance work can impact efficiency and effectiveness of engagement with communities and the opportunities that members have to provide local leadership beyond the formal decision-making process.

32.     The topic of managing the governance work of the local board was discussed at a workshop on 22 October and 5 November 2019, as part of the Maungakiekie-Tāmaki Local Board induction programme for the 2019-2022 triennium. The local board supported the findings of the local board work practices review and gave direction to investigate the option of board project leads.

Tauākī whakaaweawe Māori

Māori impact statement

33.     This decision is procedural in nature so does not have immediate impacts on Māori.

Ngā ritenga ā-pūtea

Financial implications

34.     This decision is procedural in nature so does not have any financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

35.     The risks and mitigations of having topic area leads are outlined in the ‘Analysis and Advice’ section of this report.

36.     Risks relating to any specific decision required for the work practices that form the recommended approach are outlined in the respective separate reports relating to those decisions.

Ngā koringa ā-muri

Next steps

37.     Staff from the Local Board Services department will work with staff from other departments and CCOs to ensure the practices of the local board are implemented.


 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Roles and responsibilities of Maungakiekie-Tāmaki Local Board leads for the 2019-2022 triennium

25

     

Ngā kaihaina

Signatories

Author

Emma Reed - Local Board Advisor Albert-Eden

Authorisers

Kerri Foote, Operations and Improvements Manager

Oliver Roberts, Central Teams Manager

Louise Mason - GM Local Board Services

Nina Siers - Relationship Manager for Maungakiekie-Tāmaki, Puketepapa

 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 

Local board appointments and delegations for the 2019-2022 electoral term

File No.: CP2019/19115

 

  

Te take mō te pūrongo

Purpose of the report

1.       To recommend that the Maungakiekie-Tāmaki Local Board appoints a local board member to:

·   be the nominated local board member for landowner consents (including affected party approvals)

·   be the nominated local board member for film applications

·   be the nominated local board member for events

·   provide formal reports on liquor licence applications and attendance at hearings

·   provide formal views on whether a resource consent should proceed as a non-notified, limited notified or fully notified application

·   provide formal views (feedback) on notified resource consents and attend the council hearings.

Whakarāpopototanga matua

Executive summary

2.       In order to enable effective and efficient decision-making, the council delegates some responsibilities to staff or individual elected members. This report seeks to appoint nominated local board members who will be consulted on landowner consents and events, and who will provide feedback on liquor licences and resource consents.

3.       If local boards choose not to appoint a nominated board member for landowner consents staff will consult with the local board chairperson, as outlined in the Local Board Delegation Protocols.

4.       District Licensing Committees consider, and grant or renew applications for liquor licences and manager’s certificates. These applications are publicly notified and local boards can provide views on an application to the District Licensing Committee. A delegation to a nominated local board member is recommended to allow local boards to provide formal views as part of the liquor licensing process.

5.       Local boards can provide feedback on whether resource consent applications should be publicly notified. Local boards can also provide written feedback once the applications are notified and can subsequently speak to their feedback to support their views at the council hearing. A delegation to a nominated local board member is recommended

 

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a)      appoint Member Maria Meredith and Chairperson Chris Makoare, as an alternate, the nominated local board member for landowner consents (excluding landowner consents for filming) and authorise them to:

i)        be the point of consultation for staff on all applications for landowner consent and, at their discretion, refer any application for landowner consent to the local board for a local board decision, and

ii)       to be the point of consultation for staff on proposed asset renewal works and, at their discretion, refer any proposed asset renewal works to the local board for a local board decision

iii)      receive staff notifications of areas that may involve reputational, financial, performance or political risk.

b)      appoint Member Peter McGlashan and Member Maria Meredith as an alternate, the nominated local board member for landowner consents for filming and authorises them to:

i)        to be the point of consultation with staff on all applications for landowner consent for filming and, at their discretion, refer any applications for landowner consent for filming to the local board for a local board decision

ii)       receive notifications from staff of areas that may involve reputational, financial, performance or political risk.

c)      appoint Member Maria Meredith and Chairperson Chris Makoare, as an alternate, the nominated local board member for events and authorises them to receive staff notifications of areas that may involve reputational, financial, performance or political risk

d)      delegate to the Chairperson and Deputy Chairperson, as an alternate, the authority to prepare and provide local board views and speak to those local board views at any hearings on applications for liquor licences

e)      delegate to Chairperson Chris Makoare and Member Maria Meredith, as an alternate, the authority to provide the local board views on whether a resource consent should proceed as a non-notified, limited notified or fully notified application

f)       delegate to Chairperson Chris Makoare and Member Maria Meredith, as an alternate, the authority to prepare and provide local board views and speak those local board views at any hearings on notified resource consents.

 

Horopaki

Context

Background

6.       Decision-making within Auckland Council is shared between the Governing Body and local boards. Local boards have made a general delegation to the Chief Executive of all of their responsibilities, duties and powers subject to the exclusions, restrictions and clarifications set out in the Chief Executive’s Delegations Register. The Chief Executive has in turn delegated those responsibilities, duties and powers to staff. The exercise of those responsibilities, duties and powers is subject to a set of delegation protocols. These protocols provide a set of expectations and directions to staff and require a number of actions that are relevant to all local activities. These delegations help Auckland Council to operate efficiently and effectively.

7.       In some cases, delegations are given to individual local board members, usually due to short timeframes constrained by operational requirements, customer expectations and deadlines set by statute. Having a delegation in place to one local board member helps to ensure that council can continue to undertake its normal business practices without undue delays.

8.       Local boards have allocated responsibility for decision-making with respect to local parks and have delegated landowner consent decisions to staff subject to a number of delegation protocols. The delegation protocols require that the nominated local board member is consulted on every landowner consent. Landowner consents encompass a broad range of activities, including affected party approvals, filming and events. Local boards also are able to provide their formal views in a report at liquor licence hearings.

9.       Under the Local Government (Auckland Council) Act 2009 the Governing Body must consider any views and preferences expressed by a local board, where a Governing Body decision affects or may affect the responsibilities or operation of the local board or the well-being of communities within its local board area. Local boards’ ability to provide local views can be affected because of statutory timeframes or external agency deadlines. Delegating authority for providing local board views to individual members provides local boards the opportunity to give local views within prescribed timeframes.

Tātaritanga me ngā tohutohu

Analysis and advice

Landowner consents

10.     Under Auckland Council’s Combined Chief Executive Delegations Register, council staff are delegated authority to approve landowner consents on behalf of local boards. This delegation is subject to the Local Board Delegations Protocols. These protocols require that before exercising their delegations, staff must consult with a nominated local board member for landowner consents. If required, by the nominated local board member, the staff member must refer the landowner consent decision to a local board business meeting for a decision.

11.     It is therefore recommended that the local board appoint a nominated local board member for landowner consents to enable staff to exercise their delegation.

Landowner consents for filming

12.     Screen Auckland (Auckland Tourism, Events and Economic Development) processes requests for filming in the Auckland Region, and seeks landowner consent from local boards. Over 600 permits are granted each year, with the largest number of permits being granted in Waitematā, Wāitakere Ranges and Rodney Local Board areas.

13.     Screen Auckland must process the applications within three to five working days, and therefore require feedback from local boards within two working days. These timeframes are short because filming activities often have a fast turnaround for productions from concept to delivery. To keep filming in Auckland, in a competitive international market, film crews often have to work within short timeframes.

14.     Due to the extremely short timeframes for film applications, where local boards have a large number of filming applications, it may be beneficial for this subset of landowner consents to be referred to a different nominated local board member, to manage workloads.

Events

15.     Under the Local Board Delegations Protocols staff must consult with and obtain the views of the nominated local board member on:

·   applications to hold events on council-owned land in the local board area that require regulatory approval and involve one or more of the following matters:

o complete or substantial closure of the public open space

o more than 500 people

o road closure

o liquor

o ticketed event.

·   Any regulatory decision to set fees and charges for holding local events on council-owned local parks and reserve (and refer the matter to the local board to obtain local board views and input where required by the delegated local board member).

·   Staff are also required to notify the nominated local board member of:

o areas that may involve reputational, financial, performance or political risk

o decisions to approve events on council owned land in the local board area.

16.     The appointment of a nominated local board member for events is therefore recommended to enable staff to exercise their delegation.

17.     Under the Local Board Delegations Protocols landowner consent is also required for all event proposals on local parks. To avoid double-handling of applications, it is recommended that the local board member nominated for events is the same as that local board member nominated for landowner consents.

Formal submissions at liquor licence hearings

18.     District Licensing Committees consider, and grant or renew applications for liquor licences and manager’s certificates. When a business applies for an on-licence, off-licence, or club licence, new or renewed, they are publicly notified. On 25 September 2014, the Governing Body (GB/2014/103) agreed to a process where local boards can provide views on an application in a report to the District Licensing Committee. If the District Licensing Committee considers that the local board’s report has raised issues that it needs to hear more about, it can call a hearing and invite the local board to appear and talk to its report and respond to questions as a witness.

19.     Once the public notice has been posted online, the local board has 15 working days to provide their report to council.

20.     This report recommends a delegation to a nominated local board member to allow local boards to provide formal views as part of the liquor licensing process.

Notified resource consents

21.     Local boards can provide feedback, within the statutory timeframes, on whether resource consent applications should be publicly notified. This was resolved by the Governing Body on 28 July 2011 (GB/2011/156). Resource consent planners email the planning lead copies of applications that meet the triggers set by the local boards (last reviewed in 2017). The planning leads have three working days to provide comment on the matter of whether the application should be publicly notified or limited notified to particular persons who may be adversely affected by the proposal. Where comments are provided, these are included verbatim as part of the reporting planner’s notification report to the decision-maker.

22.     Local boards can also provide written feedback once resource consent applications have been notified. Written feedback needs to be provided prior to the submission closing date (usually 20 working days after public notification). Local boards can subsequently speak to their feedback to support their views at any hearing.

23.     This report recommends a planning lead for each local board to provide the local board’s formal views on whether or not resource consents should be notified or limited notified and to provide written feedback on notified applications and speak on the local board’s behalf at the council hearing.

Options considered

24.     Options available for local boards to input into landowner consents, events, planning processes and liquor licences have been summarised in Tables 1 and 2.

25.     It is recommended that local boards select both a nominated local board member and an alternate. The alternate is available to act when the nominated local board member is unable to act (eg leave of absence, illness) and has agreed (via written communication) that the alternate take the role of nominated local board member for a specified time period.

26.     We recommend that local boards appoint one nominated local board member (and alternate). Appointing more than one nominated local board member increases administration for staff and can create unnecessary confusion where local board members provide differing views to staff.

 

Nominated local board members under the Local Board Delegations Protocol

27.     The preferred option is that a nominated local board member is appointed for landowner consents and events (option two in Table 1). This option is preferred because it aligns with council’s existing delegations and local board delegation protocols and allows for council to undertake core business in a timely manner. There is reputational risk to council if it is unable to administer landowner consents in a timely manner.

Table 1: Options for local boards to address requirement for nominated local board members under the Local Board Delegations Protocol for landowner consents and events

Options

Pros

Cons

1.   There are no nominated local board members and staff must consult with the local board chairperson as a primary point of contact

·      The local board chairperson will become the subject matter expert for the local board on landowner approvals and events

·      Local boards can provide their views in a timely way that better meets organisational deadlines

·      The local board chairperson’s work-load will be increased

·      Decisions are not made by the full local board

·      Decisions are not made at a public meeting

2.   Nominated local board members appointed for landowner consents and events (preferred option)

·      The nominated local board member will become subject matter expert for local board on topic they are nominated for

·      Local boards can provide their views in a timely way that better meets organisational deadlines

·      Decisions are not made by the full local board

·      Decisions made under delegation are not made at a public meeting

Notified applications (resource consents and liquor licences)

28.     Local boards normally provide their formal views at business meetings (option two in Table 2). Because local board reporting timeframes do not usually align with process and statutory timeframes outlined above, in most instances reporting at a business meeting will not be a viable option. Providing a delegation to one local board member and one alternate (option three in Table 2) is considered the most efficient way of providing formal views for the matters discussed in this report.

Table 2: Options for local boards to provide their formal views on notification of resource consents and liquor licences

Options

Pros

Cons

1.   No formal local board views are provided

 

·      Local board views will not be considered by the hearing commissioners

2.   Formal local board views are provided at a business meeting

·      All local board members contribute to the local board view

·      Provides transparent decision making

·      Local board meeting schedules and agenda deadlines are unlikely to align with statutory deadlines imposed by the planning process

3.   Formal local board views are provided by way of delegation to one local board member for all applications (preferred option)

·      Nominated local board member will become subject matter expert for local board on topic they are nominated for

·      Local boards can provide their views in a timely way that meets statutory deadlines

·      Any feedback can be reported back to the local board

·      Decisions are not made by the full local board

·      Decisions made under delegation are not made at a public meeting (decisions are made public once submitted via the planning process)

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

29.     These decisions are procedural in nature and any climate impacts will be negligible. The decision is unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decisions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

30.     This report recommends the appointment of nominated local board members to ensure that council can undertake its operational and statutory duties in a timely manner, while receiving local board input and decision-making in matters that are of local importance.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

31.     This report seeks to appoint nominated board members to perform particular functions.

32.     Any local board member who is appointed as a nominated board member should ensure that they represent the wider local board views and preferences on each matter before them.

Tauākī whakaaweawe Māori

Māori impact statement

33.     A decision of this procedural nature is not considered to have a positive or negative impact for Māori.

Ngā ritenga ā-pūtea

Financial implications

34.     A decision of this procedural nature is not considered to have financial implications on Auckland Council.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

35.     If local boards choose not to appoint a nominated board member for landowner consents (including film applications) and events, staff will need to seek feedback from the chairperson. This could potentially lead to a busy workload for the local board chairperson, in addition to their existing duties.

36.     If local boards choose not to delegate to provide views on notified applications, there is a risk that they will not be able to provide formal views prior to submission closing dates and miss the opportunity to have their feedback presented and heard at a hearing.

37.     If local boards choose not to delegate to provide their views on liquor licences, there is a risk that they will not be able to provide formal views prior to closings dates for submissions not coinciding with political meetings.

Ngā koringa ā-muri

Next steps

38.     Nominated local board members providing feedback on landowner consents and events will engage with staff acting in accordance with the Local Board Delegation Protocols.

39.     Training for local board members will be offered on the Resource Management Act 1991 and the preparation of effective feedback for applications notified as part of a Resource Management Act 1991 process.

40.     Nominated local board members (and alternates) who are delegated to provide reports and speak at District Licensing Committee Hearings should sign-up to receive alcohol notices. This will ensure that they hear about new applications as soon as they are open for comment.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Carol Stewart - Senior Policy Advisor

Authorisers

Louise Mason - GM Local Board Services

Nina Siers - Relationship Manager for Maungakiekie-Tāmaki, Puketepapa

 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 

Appointment of local board members to external community organisations

File No.: CP2019/19116

 

  

Te take mō te pūrongo

Purpose of the report

1.       To appoint local board members to external community organisations relevant to the Maungakiekie-Tāmaki Local Board area.

Whakarāpopototanga matua

Executive summary

2.       Elected members participate as representatives of the local board on a number of external community and national organisations.

3.       The beginning of the new electoral term generates the need for new appointments. This report provides details of the external organisations relevant to the local board and requests that the local board nominates a lead and alternate member to represent the board on those external organisations for the 2019-2022 triennium.

4.       In addition, there are a small number of appointments which, due to legislation or the terms in a deed are the responsibility of the Governing Body, but because the relationship between the council and the organisation is local, the Governing Body has delegated its responsibility to nominate an elected member to the relevant local board.

 

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a)      appoint the following board members to the external community groups and organisations listed below for the 2019-2022 triennium:

External organisation

 

Lead

Alternate

Panmure Business Association

Nerissa Henry

Peter McGlashan

Glen Innes Business Association

Peter McGlashan

Maria Meredith

Onehunga Business Association

Tony Woodcock

Debbie Burrows

Citizen Advice Bureau Onehunga

Don Allan

Debbie Burrows

Citizen Advice Bureau Sylvia Park, Panmure-Ellerslie and Glen Inness

Maria Meredith

Chris Makoare

Aircraft Noise Community Consultative Group

Maungakiekie-Tāmaki Local Board Chair

Maungakiekie-Tāmaki Local Board Deputy Chair

Panmure Basin Advisory Committee

Maria Meredith

Tony Woodcock

Old Māngere Bridge Replacement Project Reference Group

Debbie Burrows

Maungakiekie-Tāmaki Local Board Chair

Tāmaki Estuary Environmental Forum

Nerissa Henry

Peter McGlashan

Tāmaki College Community Recreation Centre Trust

Peter McGlashan

Chris Makoare

 

b)      nominate a local board member to the Mutukaroa Trust as a council representative.

 

Horopaki

Context

5.       A number of external organisations provide for the formal participation of Auckland Council elected members in their affairs. Elected member appointees will have a variety of duties and liabilities depending on the individual organisation.

6.       At the commencement of each triennium, the Governing Body and local boards make appointments to external organisations.

7.       As local board representatives, the nominated members represent the board, and do not attend in a personal capacity.  Nominated local board members will provide updates at local board meetings to regularly inform all local board members of discussions and decisions made of their activities, unless good reasons exist for confidentiality. These updates are in the form of business meeting reports which maintain public transparency.

8.       The reasons for elected member participation in external organisations can be described in a number of ways:

·   a trust deed, that requires Auckland Council to make an appointment to an organisation

·   an organisation of interest to the local board is inviting elected member representation at its meetings

·   associations entered into by the council which provide for elected member representation

·   organisation governance, or project or programme oversight, such as regional or local parks management groups

·   a statutory or regulatory provision (for example a regulation providing for a community liaison committee) or

·   a resource consent requiring the formation of a committee or hearing panel.

9.       In making decisions about these appointments, it is suggested that local boards are mindful of:

·   the elected member’s availability

·   any conflict of interests, including whether the local board provides funding to the entity

·   relevance

·   historical relationship with the organisation and Auckland Council.

10.     Members are delegated in their capacity as elected local board members. Should they no longer be a local board member, their nominations would be automatically repealed.

11.     Local board members may be part of any organisation in their private capacity and personal interests. They are encouraged to disclose memberships of external organisations in the conflict of interest register.

Relevant external organisations

12.     The details of the organisations relevant to the local board are detailed below.

 

Glen Innes Business Association, Onehunga Business Association and Panmure Business Association

13.     Business Improvement District (BID) Partnership Programmes are local economic development initiatives run by a business association in partnership with the council, supported by a designated targeted rate.

14.     The local board has a day-to-day relationship with the business associations as a joint partner in the BID Partnership Programme. The local board will work with the business associations to align the direction for the BID programme and local priorities expressed in the Local Board Plan. The local board will receive regular reporting on the BID Partnership Programme and review progress against objectives.

15.     The business association may invite the appointed member onto the BID Governance Board or Executive Committee. The discretion on whether this member has voting rights will lie with the business association under the rules of their constitution.

16.     The previous local board representatives and alternates are listed in the table below.

External organisation

 

Lead

Alternate

Panmure Business Association

Nerissa Henry

Alan Verrall

Glen Innes Business Association

Chris Makoare

Nerissa Henry

Onehunga Business Association

Debbie Burrows

Don Allan

 

17.     It is recommended that the local board appoints a local board member and an alternate to each business association to represent the local board regarding all matters relating to the business association.

Glen Innes CAB, Onehunga CAB, Panmure-Ellerslie CAB, Sylvia Park CAB

18.     Each Citizen Advice Bureau (CAB) is an incorporated not for profit organisation, operated by local community volunteers. Each bureau has a Management Board of elected volunteers who plan, govern and promote their CAB.  

19.     The local board members’ role would be as a point of contact for the CAB to liaise with the local board.

20.     The previous local board representatives and alternates are listed in the table below.

External organisation

 

Lead

Alternate

Citizen Advice Bureau Onehunga

Don Allan

Bernie Diver

Citizen Advice Bureau Sylvia Park, Panmure-Ellerslie and Glen Innes

Nerissa Henry

Chris Makoare

 

21.     The CAB managers meet with local board representative on a quarterly basis. 

22.     The local board is asked to appoint one member (and an alternate) as the board liaison to the CAB in Onehunga and appoint one member (and an alternate) as the board liaison to the CABs in Sylvia Park, Panmure-Ellerslie and Glen Innes.

Aircraft Noise Community Consultative Group

23.     Under Designation 1100 of the Auckland Unitary Plan Operative in part, the Auckland International Airport Limited is required to maintain the Aircraft Noise Community Consultative Group. The purpose of the group is to consider, and where appropriate, make recommendations to Auckland International Airport Limited on aircraft noise and concerns that arise from the operations and activities at the airport.

24.     Membership of the group comprise an Auckland Council Governing Body representative, 12 local board representatives, and representatives from industry, Mana Whenua, the community, Airways, Board of Airline Representatives of New Zealand and Auckland International Airport Limited.

25.     One local board member is selected from each of the following local boards: Mangere-Ōtāhuhu, Ōtara-Papatoetoe, Manurewa, Howick, Franklin, Maungakiekie-Tāmaki, Albert-Eden, Puketāpapa, Whau, Orākei, Wāitakere Ranges, and Papakura.

26.     The meetings are held every three months. The next meeting occurs on 9 December 2019, 1-3pm, Pavilion Roam III, Sudima Hotel, 18 Airport Drive, Auckland Airport.

Panmure Basin Advisory Committee

27.     The Panmure Basin Advisory Committee work with council to address the health and upkeep of the Panmure Basin. This aligns with outcome two in the Maungakiekie-Tāmaki Local Board Plan 2017, ‘Maungakiekie-Tāmaki is a community that cares about its environment’.

28.     The previous local board representative was Maria Meredith.

29.     Meetings are held every two months at the Waipuna Hotel and Conference Centre. The next meeting has not been set.

Old Māngere Bridge Replacement Project Reference Group

30.     In the early phases of the project (from 2012), the New Zealand Transport Agency (NZTA) used a reference group of key stakeholders to assist with the development of a new bridge; and coupled with community consultation to help ensure that the views of everyone involved in the development of the bridge, and the end users, would be represented.

31.     Now that the construction phase is about to begin the NZTA have re-convened the group with a slightly altered membership to recognise additional stakeholders who can contribute to the project

32.     Membership of the group comprises of New Zealand Transport Agency, Auckland Council (Parks and Monitoring), Auckland Transport, Maungakiekie-Tāmaki Local Board, Māngere-Ōtāhuhu Local Board, Mana Whenua, Heritage New Zealand Pouhere Taonga (Previously New Zealand Historic Places Trust), Auckland Motorway Alliance, The Harbour Master, Port of Onehunga, Panuku, New Zealand Police, Bike Auckland, Walk Auckland, representative from schools, Manukau Harbour Forum, Waka Ama and Transpower.

33.     Meetings are held monthly until construction, then every three months until the opening of the new Māngere Bridge. The next meeting will be at the end of January/start of February 2020.

Tāmaki Estuary Environmental Forum

34.     The Tāmaki Estuary Environmental Forum (TEEF) is a collaboration between local boards, environmental groups and community representatives.

35.     The forum is co-chaired by one community representative and one local board representative.

36.     One local board member is selected from each of the following local boards: Mangere-Ōtāhuhu, Ōtara-Papatoetoe, Howick, Maungakiekie-Tāmaki and Orākei. Each of these local board areas boarder the Tāmaki Estuary and are invested in the wellbeing of the Tāmaki Estuary.

37.     The previous Maungakiekie-Tāmaki Local Board representative was Nerissa Henry.

38.     The meetings are held every two months. The next meeting occurs on 12 December 2019, at the Maungakiekie-Tāmaki Local Board office, 7-13 Pilkington Road, Panmure.

Tāmaki College Community Recreation Centre Trust

39.     The Tāmaki College Community Recreation Centre is owned by Tāmaki College Board of Trustees and managed by the Tāmaki College Community Recreation Trust Board

40.     Council entered into agreement with the Trust to provide up to $100,000 per annum which provides community access to the facility and the activities run at the centre for a reasonable fee. As part of the agreement, the Trust provides accountability reports to council for the funding received and a representative from council is appointed to attend their meetings.

41.     The agreement is set to expire in 2022.

42.     Following from the previous electoral term, the Governing Body have delegated to the Maungakiekie-Tāmaki Local Board the appointment of a member to the trust to represent council.

43.     The previous local board representative was Chris Makoare.

44.     The next meeting of the trust has not been set.

Mutukaroa (Hamlins Hill) Management Trust

45.     The Mutukaroa (Hamlins Hill) Management Trust (trust) was set up by trust deed in 1996 by the Crown to make decisions on that part of Mutukaroa which is owned by the Crown and leased by the trust to Auckland Council as a regional park.  The trust is set up to support and contribute to the management and protection of the park. 

46.     The trust deed provides for six trustees two of whom are to be nominated by Auckland Council.  Three other trustees are nominated by the Ngāti Whātua Ōrākei Trust, Ngāti Paoa Trust Board and Waikato Tainui Te Kauhanganui Incorporated.  The Maungakiekie Member of Parliament is automatically deemed to be a trustee.

47.     In 2018 the Governing Body nominated Councillor Josephine Bartley (GB/2018/38) to the trust.  Councillor Bartley was then formally appointed on 26 March 2018.  This appointment stands for five years (or more) depending on when a threshold for change is met (which includes a trustee being appointed by reason of their office and they no longer hold that office).  As Councillor Bartley has retained her position on the Governing Body, following the 2019 local government elections she also retains her seat on the trust. 

48.     The other Auckland Council position was held by Maungakiekie-Tāmaki Local Board Member Alan Verrall.  As Member Verrall didn’t stand in the local government elections he is deemed to have vacated his role in accordance with the trust deed. 

49.     In keeping with past practice and the co-governance make up of Auckland Council the Governing Body have invited the Maungakiekie-Tāmaki Local Board to nominate a member to the trust to represent council alongside Councillor Josephine Bartley.

50.     The next meeting of the trust has not been set.

Tātaritanga me ngā tohutohu

Analysis and advice

Tauākī whakaaweawe āhuarangi

Climate impact statement

51.     These decisions are procedural in nature and any climate impacts will be negligible. The decision is unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decisions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

52.     This report enables Auckland Council to meet its requirements or duties to have representation on external community organisations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

53.     This report seeks the local board’s decision on representatives to external community organisations relevant to the local board area.

Tauākī whakaaweawe Māori

Māori impact statement

54.     This report has no specific impact on Māori. It covers appointments of local board members to external organisations and community networks to represent the view of local communities, including Māori communities.

Ngā ritenga ā-pūtea

Financial implications

55.     There are no financial implications as a result of this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

56.     Local board members may be part of any organisation in their private capacity and personal interests. They are encouraged to disclose memberships of external organisations in the conflict of interest register.

Ngā koringa ā-muri

Next steps

57.     Local Board Services staff will inform each external organisation of the name of the local board appointment. They will also inform the local board representative of the meeting time, date and location.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Carol Stewart - Senior Policy Advisor

Authorisers

Louise Mason - GM Local Board Services

Nina Siers - Relationship Manager for Maungakiekie-Tāmaki Puketapapa

 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 

Process for appointment of Local Government New Zealand National Council representative

File No.: CP2019/19118

 

   Te take mō te pūrongo

Purpose of the report

1.       To approve the process for making the local board representative appointment to the Local Government New Zealand (LGNZ) National Council and inform elected members of changes to the LGNZ rules.

Whakarāpopototanga matua

Executive summary

2.       Local Government New Zealand (LGNZ) amended its rules at its Annual General Meeting on 7 July 2019 and these were confirmed at a meeting of the LGNZ National Council in September. There are some key changes affecting Auckland.

3.       There are now three dedicated seats on the LGNZ National Council for Auckland Council representatives. These will be filled by the Mayor of Auckland (or his alternate) and representatives to be appointed by local boards and the Governing Body. The LGNZ rules require these appointments to be made within eight weeks of the triennial local government elections.

4.       This report outlines a process to appoint the local boards representative. Nominations will be open to all local board elected members and this can be done in mid-end November. Local boards are being asked to delegate authority to select the representative by nominating one of its members, preferably the chairperson, to be part of a local board selection panel. This process will enable the representative to be appointed as quickly as possible.

5.       The LGNZ rules now excludes Auckland from LGNZ Zone 1. Although not officially a member of an LGNZ zone group, the expectation is that Auckland Council schedules regular meetings with the president and chief executive (or their representatives) of LGNZ and organise itself as if it were a zone group. These meetings could be co-chaired by the councillor and local board member who are appointed to the LGNZ National Council.

6.       Other arrangements such as the sector-based groups remain unchanged. Auckland Council is eligible to be a member of the Metropolitan and Regional Groups and the Governing Body will be asked to select representatives to these groups.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a)      note the amended Local Government New Zealand (LGNZ) rules.

b)      endorse Option A (selection panel made up of representatives from each local board) as the process for appointing the local board representative to the LGNZ National Council.

c)      delegate to the chairperson to be part of the selection panel to appoint the local board representative to the LGNZ National Council.

d)      agree in principle to two annual meetings of Auckland Council and LGNZ (or their representatives) with the arrangements to be decided by the three Auckland Council representatives to the LGNZ National Council and staff.

 

 

e)      endorse the proposal that the meetings of the Auckland Council/LGNZ meetings be co-chaired by the governing body and local board representatives appointed to the LGNZ National Council.

 

Horopaki

Context

Local Government New Zealand (LGNZ)

7.       LGNZ is an incorporated society (New Zealand Local Government Association Inc) which represents the national interests of councils around New Zealand and leads best practice in the local government sector.

8.       The objectives of LGNZ include promoting and advocating matters affecting the national interests of local government. LGNZ holds regular dialogue with government, parliamentarians and government agencies and provides thought leadership and research on matters of interest to local authorities.

9.       LGNZ is governed by a national council made up of members elected to represent geographic zones, representatives of various sector groups, Chair of Te Maruata (LGNZ’s national collective of Māori in local government governance roles), the President and three seats reserved for representatives of Auckland Council.

10.     The establishment of dedicated Auckland seats were made as part of amendments to the LGNZ Rules agreed at its AGM in July 2019 (available online). The amended rules stipulate that the composition of the National Council will include the Mayor of Auckland (or an alternate) and two further persons: one to represent the Governing Body and one to represent local boards. The appointments are for three years.

11.     LGNZ members are organized in zones and sectors generally. These zones and sectors make appointments to the National Council, provide advice on issues affecting their geographical or sector areas and provide information to their members.

12.     Auckland Council is no longer a member of any zone group. Due to its size and governance structure, it is expected that the council will organise itself as if it were a zone.

13.     The amendments did not change arrangements for sector groups. Auckland Council remains eligible to be a member of the Metro Sector Group and the Regional Sector Groups. The Governing Body usually appoints Auckland Council’s representatives to these groups and will be asked to do so again.

14.     Auckland Council’s benefits from its interactions with LGNZ include keeping abreast of national issues affecting local government, advocating for and influencing local government issues on the national agenda and providing a forum where elected representatives connect and network with their peers from across the country.

Tātaritanga me ngā tohutohu

Analysis and advice

Appointment of local board representative to LGNZ National Council

15.     The appointment of a local board representative will need to be decided by local boards. This is outlined in LGNZ Rule E1A “(b) one person appointed by Auckland Council local boards, from Elected members of the local boards”.

16.     The restricted timeframes (eight weeks from start of the term) requires an agile selection process. Staff considered several options and recommend Option A as detailed in the following table:

 

 

Process for selection of local board representative to the LGNZ National Council

Option

Process

Details of process

A

Selection panel made up of representatives from each local board

·    Each local board delegates authority to one of their members to be part of a selection panel.

·    The selection panel can be called to meet once all candidates are confirmed and they will agree the voting system to be used.

·    One vote per local board is considered a fair way to select a single representative for all 21 local boards.

·    Members can utilise an existing meeting to get the selection panel together (such as the Chair’s Forum).

·    Process can start in mid-November with a two-week nomination period.

B

Reports to local boards seeking decision/preference (may require urgent decisions)

·    This would involve seeking a vote/preference from each local board through a formal report and resolution.

·    The report can only be produced once nominations have closed and the candidates list is available – this will delay the report to early December.

·    Where there is a tie between candidates based on local board votes, staff will need to be delegated authority to resolve the candidate by lot or go back to local boards for a decision.

·    This process is unlikely to produce an agreed appointment in a timely fashion.

 

17.     Staff also considered the option of a popular vote of all local board members. This would involve setting up an online voting system, where each local board member would have one vote. However, this option may not comply with the LGNZ Rules which anticipates a selection by local boards rather than by individual members. 

18.     The recommended Option A will enable a fair process by giving each local board a vote and an opportunity for their representatives to properly consider each nominee. This selection can take place at the planned meeting of the Chairs’ Forum on 9 December 2019 to avoid arranging an additional meeting.

Nominations for the local board representative

19.     The LGNZ anticipates that all local board elected members are eligible to be a candidate for the LGNZ National Council. The nominations process will therefore need to allow self-nominations.

20.     To facilitate this process in the timeframes required, staff will call for nominations on Friday 15 November and will allow a two-week period closing on 29 November 2019.

Auckland Council / LGNZ meetings

21.     The role of a zone includes receiving reports from LGNZ about matters of national interest to local authorities and communicating to LGNZ the issues and concerns. The key item of interest at Zone meetings is the national update from LGNZ.  The president and chief executive of LGNZ (or their representatives) attend to present the update.

22.     Auckland Council could continue to meet with the president and chief executive (or their representatives) of LGNZ on a regular basis. Although not expressly set out in the changes to the LGNZ Rules, there is an understanding that Auckland Council will continue with these meetings in order to ensure an ongoing regional dialogue and continue to identify and advise LGNZ on issues and concerns affecting the Auckland region.

23.     Staff recommend these meetings are co-chaired by the councillor and local board member appointed to the LGNZ national council. A co-chair approach recognises the shared governance role of local boards. Following discussions with LGNZ, staff also recommend that the meetings be open to all elected members.

24.     The proposed meeting dates for the Auckland Council/LGNZ meetings are 13 March 2020 and 11 September 2020.

Tauākī whakaaweawe āhuarangi

Climate impact statement

25.     These decisions are procedural in nature and any climate impacts will be negligible. Staff will look to schedule meetings of the Auckland/LGNZ on days where there are other city-based activities and meetings for elected members in order to minimise travel requirements. Staff will also explore the use of skype and livestreaming so elected members may choose to avoid travel.

26.     Regarding engagement with the LGNZ, Auckland Council has declared a climate emergency, along with other councils around the country, so there will be an opportunity for partnership and joint leadership on this issue.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

27.     Secretariat support for the Auckland Council/LGNZ meetings will be provided by the Governance Division.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28.     The changes to the LGNZ Rules and the designated seat on the LGNZ National Council acknowledges the role of local boards and gives it greater recognition in LGNZ.

29.     Local board chairs were briefed on anticipated changes at the May 2019 Chairs’ Forum.

30.     The amended rules were confirmed at a meeting of the LGNZ National Council in September. Due to the elections and end of term timeframes, staff were unable to seek the views of local boards on the process for appointing a representative.

Tauākī whakaaweawe Māori

Māori impact statement

31.     These decisions are procedural in nature and do not impact on Māori.

32.     At the LGNZ level, the LGNZ has provided for representation on the National Council by the Chair of Te Maruata.

33.     Te Maruata is LGNZ National Council sub-committee which has the role of promoting increased representation of Māori as elected members of local government, and of enhancing Māori participation in local government processes. They provide support for councils in building relationships with iwi, hapu and Māori groups and provides Māori input on development of future policies or legislation relating to local government. 

34.     Appointments to Te Maruata are not made by councils. In the previous term Councillor Alf Filipaina was invited to be a member of the sub-committee.

Ngā ritenga ā-pūtea

Financial implications

35.     Membership of LGNZ incurs a cost to ratepayers. Auckland Council’s annual subscription to LGNZ in 2019/2020 is $340,148 excluding GST.

36.     The establishment of Auckland Council/LGNZ meetings will incur expense currently unbudgeted for. Staff from the Governance Division will support the first meeting using existing resources. 

37.     As the Auckland Council/LGNZ meetings are expected to bring together all elected members from across the region including the islands, this will impact on governance administration budgets over time.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38.     The LGNZ Rules require persons appointed to the LGNZ National Council to assume office within eight weeks of the triennial local government elections. This creates some difficulties in designing a process for all 21 local boards to agree their single representative. The recommended option (Option A) proposed in this report will enable the process to be completed as quickly as possible, on the first working day after the eight week period. The LGNZ secretariat has indicated this would be acceptable.

39.     If all local boards do not endorse the same process (Option A), this would affect how quickly the appointment is able to be made.

Ngā koringa ā-muri

Next steps

40.     The Governing Body will be making their appointment in November 2019 including appointment of Auckland Council representatives to the sector groups.

41.     Appointments of Auckland Council seats to the LGNZ National Council will be communicated to the LGNZ by 6 December 2019.

42.     Staff will work with the appointed representatives of Auckland Council to make arrangements for the first Auckland Council/LGNZ meetings.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Shirley  Coutts - Principal Advisor - Governance Strategy

Authorisers

Louise Mason - GM Local Board Services

Nina Siers - Relationship Manager for Maungakiekie-Tāmaki Puketepapa

 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 

Adoption of a business meeting schedule

File No.: CP2019/19119

 

  

Te take mō te pūrongo

Purpose of the report

1.       To adopt the Maungakiekie-Tāmaki Local Board meeting schedule for the 2019-2022 electoral term.

Whakarāpopototanga matua

Executive summary

2.       The Local Government Act 2002 (LGA) and the Local Government Official Information and Meetings Act 1987 (LGOIMA) have requirements regarding local board meeting schedules. In particular, clause 19, Schedule 7 of the LGA on general provisions for meetings requires the chief executive to give notice in writing to each local board member of the time and place of meetings. Sections 46, 46(A) and 47 in Part 7 of LGOIMA require that meetings are publicly notified, agendas and reports are available at least two working days before a meeting, and that local board meetings are open to the public.

3.       Adopting a meeting schedule helps with meeting these requirements. Adopting a business meeting schedule also allows for a planned approach to workloads and ensures that local board members have clarity about their commitments.

4.       A draft meeting schedule for the 2019-2022 electoral term has been developed and is included below for adoption by the local board.

5.       Commencing the business meeting during business hours will enable meetings to be productive and ensures best use of resources.

6.       One business meeting per month is sufficient for formal business to be considered. There are some instances for which the local board may need to have meetings in addition to this schedule. The specific times and dates for meetings for matters such as local board plans and local board agreements are yet to be finalised. Local board meeting schedules may need to be updated once these details are confirmed.

 

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a)      adopt the meeting schedule outlined below for the 2019-2022 electoral term:

Year

 

2020

25 February

24 March

28 April

26 May

23 June

28 July

25 August

22 September

 

27 October

1 December

2021

23 February

23 March

27 April

25 May

22 June

27 July

24 August

28 September

26 October

30 November

 

2022

22 February

22 March

26 April

24 May

28 June

26 July

23 August

27 September

 

b)      agree to commence business meetings at 10am to be held at the Maungakiekie-Tāmaki Local Board Office, 7-13 Pilkington Road, Panmure. Public forum and deputations will be scheduled in the early part of the business meeting, to enable participation by the public and stakeholders in the democratic process.

c)      note the dates and time for meetings for local board plans and local board agreements are yet to be finalized.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Anna Bray - Policy and Planning Manager - Local Boards

Authorisers

Louise Mason - GM Local Board Services

Nina Siers - Relationship Manager for Maungakiekie-Tāmaki Puketepapa

 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 

Urgent decision-making process

File No.: CP2019/19120

 

  

Te take mō te pūrongo

Purpose of the report

1.       To seek the Maungakiekie-Tāmaki Local Board’s agreement to use the urgent decision-making process when appropriate.

Whakarāpopototanga matua

Executive summary

2.       The urgent decision-making process enables the local board to make decisions to manage unforeseen and urgent circumstances when it is not practical to call the full board together and meet the requirements of a quorum. By agreeing to this process, the local board delegates decision-making authority to the chair and deputy chair, or any person acting in these roles.

 

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a)      adopt the urgent decision-making process for matters that require a decision where it is not practical to call the full board together and meet the requirements of a quorum.

b)      delegate authority to the chair and deputy chair, or any person acting in these roles, to make urgent decisions on behalf of the local board.

c)      agree that the relationship manager, chair and deputy chair (or any person/s acting in these roles) will authorise the urgent decision-making process by signing off an authorisation memo.

d)      note that all urgent decisions will be reported to the next ordinary meeting of the local board.

 

Horopaki

Context

3.       The urgent decision-making process enables the chair and deputy chair, or any person acting in these roles, to make decisions to manage unforeseen and urgent circumstances when it is not practical to call the full board together and meet the requirements of a quorum. Examples include during the Christmas and New Year period or for providing input to the council’s central government submission process in tight timeframes.

4.       By agreeing to this process, the board delegates decision-making authority to the chair and deputy chair, or any person acting in these roles during that period.

5.       The Local Government Act 2002 provides for local boards to delegate to committees, members of the local board or Auckland Council staff any of its responsibilities and powers, with some specific exceptions (clause 32, Schedule 7). This legislation enables the urgent decision-making process.

Tātaritanga me ngā tohutohu

Analysis and advice

6.       The urgent decision-making process provides an alternative decision-making mechanism to an extraordinary meeting. An extraordinary meeting is called when an urgent decision is required on matters that cannot wait until the next scheduled business meeting of the local board.

7.       Urgent decisions are different from emergency decisions, which are only made if there is a risk to public health and safety.

8.       All requests for an urgent decision will be supported by a memo stating the nature of the issue, reason for urgency and the decisions or resolutions sought.

9.       The local board relationship manager will use the information in this memo to determine whether or not to authorise the urgent decision-making process.

10.     A number of factors will be considered by the relationship manager before approval to use the urgent decision-making process is given, such as:

·   the timing of the next scheduled meeting

·   confirmation that the local board has the delegation to make the decision

·   consideration of the rationale for the urgency

·   the significance of the decision and whether the urgent decision-making process is appropriate.

11.     Once the relationship manager authorises the use of the urgent decision-making process, the chair and deputy chair (or any person/s acting in these roles) also need to approve the use of the urgent decision-making process by signing the same memo.

12.     Once the authorisation memo has been approved, the chair and deputy chair will refer to the substantive report for advice and staff recommendations to inform their decision. This report will meet Auckland Council quality advice standards and adhere to the report authorisation processes.

13.     Any decision made using the urgent decision-making process will be reported as an information item to the next ordinary meeting of the local board and the signed approval memo will be attached.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14.     This decision is procedural in nature and any climate impacts will be negligible. The decision is unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decision.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15.     The urgent decision-making process proposed in this report enables the council group to progress urgent decisions efficiently, when it is not practical to call the full local board together.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16.     This report outlines the local board urgent decision-making process, and seeks the local board’s agreement to adopt this process.

Tauākī whakaaweawe Māori

Māori impact statement

17.     A decision of this procedural nature is not considered to have specific implications for Māori, and the arrangements proposed in this report do not affect the Māori community differently to the rest of the community.

Ngā ritenga ā-pūtea

Financial implications

18.     There are no financial implications arising from the procedural decision sought by this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

19.     To mitigate any risk that the urgent decision-making process could be used inappropriately, the relationship manager will assess a number of factors including timing of the next scheduled meeting, the reason for urgency, and significance of the decision. If a matter is of major significance, an extraordinary meeting can be called instead.

Ngā koringa ā-muri

Next steps

20.     If the local board adopts the use of the urgent decision-making process, the local board relationship manager and delegated members will execute the urgent decision-making process outlined in this report if the need arises.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Anna Bray - Policy and Planning Manager - Local Boards

Authorisers

Louise Mason - GM Local Board Services

Nina Siers - Relationship Manager for Maungakiekie-Tāmaki Puketepapa

 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 

Annual Budget 2020/2021 consultation

File No.: CP2019/19603

 

  

Te take mō te pūrongo

Purpose of the report

1.       To approve local content and supporting information for consultation as part of the Annual Budget 2020/2021 process, along with a local engagement event.

Whakarāpopototanga matua

Executive summary

2.       For each financial year, Auckland Council must have a local board agreement that is agreed between the governing body and the local board, for each local board area.

3.       Annual Budget 2020/2021 consultation will take place from 21 February 2020 - 22 March 2020. Consultation on the proposed content of each local board agreement, which sets out the priorities for the next financial year, must be included as part of that consultation.

4.       This report seeks approval from local boards on the local content and supporting information for consultation. It also seeks approval of the Have Your Say event that will be held in their local board area during the consultation period, to give Aucklanders an opportunity to provide face-to-face feedback.

5.       It also seeks approval of their local content and supporting information for consultation. This includes the Glen Innes Business Association’s proposed business improvement district (BID) programme boundary expansion, noting that if the council approves the BID programme boundary expansion the targeted rate will increase from $166,000 to $250,000 as of 1 July 2020.

6.       The Governing Body and local boards will approve regional and local items respectively for consultation by 13 December. The regional and local consultation items will then be incorporated into the Annual Budget consultation document and supporting information, which will be adopted by the Governing Body on 12 February 2020.

 

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a)      approve Attachment A local content for consultation and Attachment B local supporting information for consultation

b)      delegate authority to the local board chair to approve any final changes required to the local content and supporting information for the Maungakiekie-Tāmaki Local Board for the Annual Budget 2020/2021 consultation, including online consultation content.

c)      approve, for consultation, the Glen Innes Business Association’s proposed business improvement district (BID) programme boundary expansion, noting that if the council approves the BID programme boundary expansion the targeted rate will increase from $166,000 to $250,000 as of 1 July 2020.

d)      approve the following Have Your Say event in the local board area during the Annual Budget 2020/2021 consultation period:

i)        Community Forum, 25 February, 4-6pm, Onehunga Community Centre

ii)       Topics-based public meeting, 10 March, 6pm-8pm, Te Oro

e)      delegate authority to the local board chair to approve any final changes required to the Have Your Say event.

f)       delegate to the following elected members and staff the power and responsibility to hear from the public through “spoken (or New Zealand sign language) interaction” in relation to the local board agreement at the council’s public engagement events during the consultation period for the Annual Budget 2020/2021:

i)        local board members and chairperson

ii)       General Manager Local Board Services, Local Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor

iii)      any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer.

 

Horopaki

Context

7.       For each financial year, Auckland Council must have a local board agreement that is agreed between the governing body and the local board, for each local board area.

8.       Local board agreements set out (among other things) how the council will, in the year to which the agreement relates, reflect the priorities and preferences in the local board’s plan in respect of the local activities to be provided in the local board area.

9.       The proposed content of each local board agreement must be included in the Annual Budget 2020/2021 consultation document.

10.     Public consultation on the budget will take place from 21 February 2020 - 22 March 2020.

11.     Aucklanders will be able to provide feedback during the consultation process through a variety of channels which include face-to-face (verbal), written and social media.

Tātaritanga me ngā tohutohu

Analysis and advice

12.     Local boards held workshops during November to determine their priorities for their 2020/2021 local board agreement. Boards are now requested to approve their local content and supporting information for consultation, as attached in Attachment A and B.

13.     During the document production stage if changes required to the local content and supporting information are identified these will be provided to the local board chair to approve.

14.     Any new local Business Improvement District (BID) targeted rates must be consulted on before they can be implemented. Local boards are therefore also requested to approve any new proposals for consultation.

15.     Aucklanders who wish to have their views on the proposed content of the local board agreement and Annual Budget 2020/2021 considered by Auckland Council should be provided a reasonable opportunity to present those views in a manner and format that is appropriate to the preferences and needs of those persons, including face-to-face.

16.     The council provides for this through its ‘Have Your Say’ events where Aucklanders can have a face-to-face dialogue with elected members or other council representatives with an appropriate delegation. The Have Your Say event recommended to be held in the Maungakiekie-Tāmaki Local Board area is:

i.      Community Forum, 25 February, 4-6pm, Onehunga Community Centre

ii.     Topics-based public meeting, 10 March, 6pm-8pm, Te Oro

 

17.     The consultation period does not begin for a couple of months. If circumstances change between now and the consultation period requiring any changes to the approved Have Your Say event these will be provided to the local board chair to approve.

18.     Should a proposal that would require an amendment to the council’s long-term plan (10-year Budget) be identified during the Annual Budget 2020/2021 process, this would require use of the special consultative procedure. Where an amendment to the 10-year Budget is being consulted on at the same time as consultation on the Annual Budget, the Local Government Act 2002 requires the council to use the special consultative procedure in relation to both matters.

19.     The special consultative procedure requires the council to provide an opportunity for Aucklanders to present their views to the council in a manner that enables “spoken (or New Zealand sign language) interaction” between the person and the council’s decision-makers, or their official delegates. The recommended Have Your Say events, along with the recommended delegation, provides for this spoken interaction.

Proposed boundary expansion to Glen Innes Business Association Business Improvement District programme

20.     As part of the Auckland Council Business Improvement District (BID) Policy the local board must approve the proposed BID programme boundary expansion.

21.     The Glen Innes Business Association (GIBA) is proposing to expand the boundary of the Glen Innes BID programme across two local board boundaries, Maungakiekie-Tāmaki and Ōrākei. The GIBA will hold a postal ballot of the business ratepayers located in the defined Glen Innes BID expansion area in early 2020.

22.     If the council approves the BID programme boundary expansion the Glen Innes Business Association membership will also increase, and the BID targeted rate will increase from $166,000 to $250,000 by 1 July 2020.

Tauākī whakaaweawe āhuarangi

Climate impact statement

23.     The decision to consult is procedural in nature and the small scale of the Have Your Say events mean any climate impacts will be negligible. These decisions are unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decisions.

24.     However, where practicable, events proposed will be in locations accessible by public transport, to reduce car travel but also increase the opportunities for attendance.  

25.     Some of the proposed initiatives or projects included in the consultation content may have climate impacts. The climate impacts of any initiatives or projects Auckland Council chooses to progress with as a result of this consultation, will be assessed as part of the relevant reporting requirements.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26.     The Annual Budget 2020/2021 is an Auckland Council Group document and will include budgets at a consolidated group level.

27.     Consultation items and updates to budgets to reflect decisions and new information may include items from across the group.

 

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28.     Local boards will have further opportunities to provide information and views as the council progresses through the Annual Budget 2020/2021 process.

29.     Aucklanders will have the opportunity to give feedback on regional and local proposals contained in the budget. All feedback received from submitters residing in the local board area will be analysed by staff and made available for consideration by the board, prior to finalising their local board agreement.

Tauākī whakaaweawe Māori

Māori impact statement

30.     Many local board decisions are of importance to and impact on Māori. Local board agreements and the Annual Budget are important tools that enable and can demonstrate the council’s responsiveness to Māori. Local board plans, which were adopted in September and October of 2017, form the basis for local priorities.

31.     The approach to Māori engagement for the Annual Budget 2020/2021 will be finalised once consultation topics are confirmed, including development of bespoke materials subject to interest level of topics and confirmation of budget.

32.     Regionally supported local Māori engagement in the South and West will be provided subject to interest level of topics and confirmation of budget; this will be integrated with local board plan pre-engagement.

33.     There is a need to continue to build local board relationships with iwi and the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in the council’s decision-making processes.

Ngā ritenga ā-pūtea

Financial implications

34.     Event associated costs include venue hire (where council premises cannot be utilised) and catering.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

35.     Local boards must approve their local consultation content and supporting information by December 13, in order for it to be formatted and reviewed in time to be incorporated into the Annual Budget 2020/2021 consultation document and supporting information.

Ngā koringa ā-muri

Next steps

36.     The Governing Body will approve the consultation document, supporting information and consultation process for the Annual Budget 2020/2021 on 12 February 2020.

37.     Following consultation, the Governing Body and local boards will make decisions on the budget and local board agreements respectively.

 

 

 

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Local content for consultation

61

b

Local supporting information for consultation

63

     

Ngā kaihaina

Signatories

Author

Beth Corlett - Advisor Plans & Programmes

Authorisers

Louise Mason - GM Local Board Services

Nina Siers - Relationship Manager for Maungakiekie-Tāmaki Puketapapa

 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 


 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 

Elected Members Expense Policy 2019

File No.: CP2019/19731

 

  

Te take mō te pūrongo

Purpose of the report

1.       To present the draft Auckland Council Elected Members’ Expense Policy 2019 and provide for the local board to record its feedback for consideration by the Governing Body.

Whakarāpopototanga matua

Executive summary

2.       Each electoral term, the Remuneration Authority (the Authority) requires all councils to adopt an expense policy and forward the adopted policy to the Authority for its approval. 

3.       The expense policy provides the rules for elected members’ reimbursement for expenses they incur whilst performing their duties.  The Authority has set parameters for the following expense reimbursements:

i)     communications

ii)    mileage

iii)    travel time

iv)   childcare.

4.       The Authority has updated vehicle mileage allowance rates to reflect the new kilometre rates for self-employed people and employees published by the Inland Revenue Department on its website as at 7 June 2019.

5.       There is a change to approval processes so that approval for mayor and deputy mayor expenses is now by the chair of the Audit and Risk Committee. There are no other changes to provisions for these expenses.

6.       Reimbursement of childcare expenses is a new provision and the council has discretion around how this is applied, within the parameters set by the Authority. 

7.       In the previous term, a discussion paper about the proposed childcare allowance was published by the Authority and was reported to local boards.  Most local boards were generally supportive. Based on that feedback, this report proposes rules for inclusion in the council’s Elected Member Expense Policy 2019.

8.       The expenses policy also includes rules for the following, which relate to sensitive expenditure and there are no recommended changes to these rules:

i)     travel

ii)    accommodation

iii)    professional development

iv)   hospitality.

9.       The draft Auckland Council Elected Members Expense Policy is attached in Attachment A.

10.     The council’s Head of Assurance Services has reviewed the draft policy and is satisfied it is in compliance with the Local Government Members (2019/20) Determination and appropriate probity standards.


 

 

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a)      provide feedback on the draft Auckland Council Elected Member Expense Policy 2019.

 

Horopaki

Context

11.     The Authority sets remuneration for elected positions in local government annually.  It also sets the rules for reimbursement of costs met by members in undertaking their duties.

12.     Each electoral term, the Authority requires all councils to adopt an expense policy and forward the adopted policy to the Authority for its approval. The expense policy provides the rules for elected members’ reimbursement for expenses they incur whilst performing their duties.

13.     The Authority sets some work-related expenses for elected members:

·   the maximum allowances payable by councils to elected members for certain activities, such as transport and communications

·   the criteria for and amounts payable to, elected members sitting on resource consent hearings.

14.     The current policy was approved in November 2016.  The Authority has requested the council provide an Elected Members’ Expense Policy to the Authority for its approval at the beginning of this term. 

15.     In the previous term the Authority circulated a discussion paper seeking feedback on a proposed childcare allowance.  When the Authority issued its formal 2019/20 determination it included the childcare allowance.  The Explanatory Memorandum in the Determination includes:

   “This year, for the first time, the Authority has introduced a childcare allowance for members who have responsibility for caring for children under the age of 14 years. The allowance is a contribution towards expenses incurred by the member for the provision of childcare while the member is engaged on local authority business. The allowance is capped and is subject to certain conditions outlined in clause 14 of this determination.

   Payment of any or all of the allowances is at the discretion of each council. All the allowances included in this determination are reviewed annually.”

16.     The actual rule about the childcare allowance in the Determination is:

14      Childcare allowance

(1)     A local authority may pay a childcare allowance, in accordance with subclauses (2) and (3), to an eligible member as a contribution towards expenses incurred by the member for childcare provided while the member is engaged on local authority business.

(2)     A member is eligible to be paid a childcare allowance in respect of childcare provided for a child only if—

(a)   the member is a parent or guardian of the child, or is a person who usually has responsibility for the day-to-day care of the child (other than on a temporary basis); and

(b)   the child is aged under 14 years of age; and

(c)   the childcare is provided by a person who—

(i)    is not a family member of the member; and

(ii)   does not ordinarily reside with the member; and

(d)   the member provides evidence satisfactory to the local authority of the amount paid for childcare.

(3)     A local authority must not pay childcare allowances to a member that total more than $6,000 per annum, per child.

(4)     In this regulation, family member of the member means—

(a)   a spouse, civil union partner, or de facto partner:

(b)   a relative, that is, another person connected with the member within 2 degrees of a relationship, whether by blood relationship or by adoption.

17.     The other change in the Determination relates to vehicle mileage allowance rates to reflect the new kilometre rates for self-employed people and employees published by the Inland Revenue Department on its website as at 7 June 2019.

Tātaritanga me ngā tohutohu

Analysis and advice

18.     The major proposed change to the expense policy is to include a provision for childcare allowance in line with the new provision in the Authority’s Determination.

19.     Prior to the Authority including this allowance in its Determination, it circulated a discussion paper for feedback.  This was reported to local boards.  The submission to the Authority was:

   ‘Auckland Council supports the Remuneration Authority in addressing this issue which has been raised by members of other councils through submissions to the Authority.  The costs of childcare can be a barrier to people with families considering becoming candidates for local government elections.  The council commends the authority for recognising such barriers and for acknowledging the need to address them.

   The council’s view is that the proposed conditions to be placed in the authority’s determination are reasonable.  It is concerned though that the description of the purpose of the allowance is too wide.  The proposed wording is:

        “A local authority may pay a childcare allowance, in accordance with subclauses (2) and (3), to an eligible member as a contribution towards expenses incurred by the member for childcare provided while the member is engaged on local authority business.”

   The phrase “childcare provided while the member is engaged on local authority business” could include childcare that is incidental at the time the member is engaged on local authority.  For example, a member may arrange childcare on a regular basis, irrespective of undertaking council duties, and on a particular occasion attends to council business papers while the children are at childcare.  There could be uncertainty about whether this is claimable.  The council understands that the purpose of the allowance is as a contribution towards the cost of childcare where this is an expense of undertaking council business and suggests that the wording should capture this sense of necessary expense in order to undertake council business.’

20.     A summary of local board feedback on the submission is contained in Attachment B.  Most local boards endorsed the submission.

21.     The submission stated that the payment of a childcare allowance should recognise the additional cost that was caused by attending to council business rather than being paid if childcare was to be provided in any case.  In other words, it was to be paid because child-care was caused by attending to council business. This point was not included in the Authority’s final Determination.  However, any potential for over-use of the provision is controlled by the imposition of a cap of $6,000 per annum per child.

22.     The proposed wording for the childcare allowance in the Expense Policy is:

Childcare allowance

1        Elected members who are the parent, guardian or usually have responsibility for the day to day care of the child may receive the allowance set out in the Remuneration Authority Determination for childcare provided while the member is engaged on local authority business.  This is a contribution towards the expense and not intended as a full reimbursement.

2        The childcare allowance may only be claimed for childcare not provided by a family member (spouse, civil union partner or de factor partner or any relative that is connected to the members within 2 degrees of relationship, whether by blood relationship or by adoption) who does not ordinarily reside with the member

3        The allowance is only claimable:

a)    for children under the age of 14 years

b)    when attending official meetings or workshops of the council

c)    only for actual (or part thereof) expenses that have been incurred, net of any subsidies

d)    when elected members are not on recess

e)    when no other childcare arrangements would normally be made.

 

4        The allowance rates are as follows:

a)    For childcare services provided by a professional registered company, an hourly rate of up to $35 will be accepted with the receipt of a GST invoice

b)    For childcare services provided via an informal arrangement, an hourly rate of up to $20 will be accepted with the receipt of a signed invoice or signed log book

c)    The total Auckland Council may contribute is $6,000 per annum per child

5        On a case by case basis the General Manager Democracy Services and General Manager Local Board Services may make exceptions to the above provisions within the limits set by the Remuneration Authority.

23.     The maximum hourly rates are based on an informal survey of current market rates.

24.     Other changes in the draft expense policy are:

i)       approvals for the mayor and deputy mayor travel expenses have been changed to the chair of the Audit and Risk Committee, on her recommendation

ii)      an added section on health, safety and well-being which includes access to:

·    flu vaccinations

·    ergonomic assessments

·    personal support services (Employment Assistance Programme, manawa rahi and the well-being portal).

25.     The council’s Head of Assurance Services has reviewed the draft policy and is satisfied it is in compliance with the Local Government Members (2019/20) Determination and appropriate probity standards.

 

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

26.     The adoption of the expenses policy is largely an administrative decision.  Relevant to climate change is the statement in the policy (6.3): “Auckland Council promotes public transport and cycling as the preferred ways of moving around Auckland. Elected members are expected to use public transport in the first instance but may also use their private car or council vehicles when on council business.”

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

27.     The Authority’s Determination and the Auckland Council Elected Member Expense Policy only affect elected governing body and local board members.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28.     The feedback from local boards will be reported to the Governing Body when it decides the Auckland Council Elected Member Expense Policy.

Tauākī whakaaweawe Māori

Māori impact statement

29.     The childcare allowance recognises that the cost of childcare deters some people from standing for election.  The provision of the allowance may encourage more people, including Māori, to consider standing.

Ngā ritenga ā-pūtea

Financial implications

30.     The number of Auckland Council elected members who will be eligible to claim this allowance is unknown. LGNZ statistics show that approximately 6 per cent of elected members are 40 years of age or below[1].  On that basis, the cost to Auckland Council, if 6 percent of members (10 members) claimed the allowance, would be $60,000 (assuming one child each). 

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31.     The expenditure that is the subject of this policy is sensitive expenditure. The policy needs to withstand public scrutiny and where there is discretion there needs to be a conservative approach. Staff believe that the conditions placed on reimbursement and the processes for approval are appropriate in this context.

Ngā koringa ā-muri

Next steps

32.     Feedback from all local boards will be reported to the Governing Body when it decides the Auckland Council Elected Members Expense Policy.


 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Draft Auckland Council Elected Member Expense Policy

71

b

Summary of local board feedback on the Remuneration Authority’s discussion paper on childcare allowances

89

     

Ngā kaihaina

Signatories

Author

Warwick McNaughton - Principal Advisor - Democracy Services

Authorisers

Marguerite Delbet - General Manager Democracy Services

Nina Siers - Relationship Manager for Maungakiekie-Tāmaki Puketapapa

 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 


 


 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 

Resinstatement of Manukau Harbour Forum

File No.: CP2019/19889

 

  

Te take mō te pūrongo

Purpose of the report

1.       To approve the reconstitution of the Manukau Harbour Forum (the forum), including the Maungakiekie-Tāmaki Local Board, for the 2019 to 2022 local government term, and confirm the Terms of Reference for the forum.

2.       To nominate a board member, and an alternate, to represent the Maungakiekie-Tāmaki Local Board on the forum.

Whakarāpopototanga matua

Executive summary

3.       The Manukau Harbour Forum was established in 2012 as a joint committee of nine local boards bordering the Manukau Harbour. Member boards recognised the need for joint decision making and advocacy to achieve water quality improvements for the Manukau Harbour.

4.       The committee ceases to exist at the end of every electoral term and can be reconstituted following agreement of the entities involved. This report invites boards to consider reconstitution of the forum, and to nominate a board member (and alternate) to represent this board on the forum.

5.       The forum’s purpose is to champion a sustainable management approach for the Manukau Harbour. This is detailed in the attached Terms of Reference, which all nine of the member boards are asked to confirm.

6.       A review of the forum was undertaken in mid-2019 to develop a future state direction and new three-year work programme. The review recommended the forum be continued but found that the forum is failing to achieve its vision due to a combination of factors, including resourcing and lack of an integrated strategic plan and must be strengthened and appropriately resourced to deliver on the vision.

 

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a)      agree to re-constitute the Manukau Harbour Forum Joint Committee with the Franklin, Māngere-Ōtāhuhu, Manurewa, Ōtara-Papatoetoe, Papakura, Puketāpapa, Whau, and Waitākere Ranges Local Boards for the 2019/22 electoral term.

b)      appoint one named member and one named alternate member to the Manukau Harbour Forum.

c)      note the first workshop and meeting of the Manukau Harbour Forum is scheduled for 10.00am–1.00pm Friday 13th December 2019 in Mangere.

d)      note that the reconstituted Forum will have two co-chairs one being a local board member and one being a governing body representative of the Manukau Harbour Forum. The local board co-chair representative will be elected by a majority of members at the first meeting. An invitation will be extended to the Governing Body to appoint two members noting one will act in a co-chair role.

e)      confirm the updated Terms of Reference for the Manukau Harbour Forum as outlined in Attachment A, noting they have been amended enabling two members of the Governing Body to be invited to join the forum, one of the Governing Body members will be co-chair of the forum.

f)       delegate authority to the Manukau Harbour Forum to make decisions within its Terms of Reference, noting that any significant or controversial decisions will only be made by the forum with the confirmation by resolution of all the member boards that would be affected by the decision and that the local board will reserve the right to hold and promote a different view to that of the forum on any issue that may impact the local board area.

g)      confirm that any further changes to the Manukau Harbour Forum’s Terms of Reference will be agreed first by the forum then recommended to the nine member boards for their approval, noting that resolutions must be identical.

h)      note that in order for the requirements of this agreement for the Manukau Harbour Forum to be reached, the resolutions of each of the nine-member boards made in respect of recommendations a) (b)-(f) above (with the exception of (b) where appointees are to be named) must be identical and that in the absence of identical resolutions by all member boards, the forum will not meet the requirements under clause 30a of Schedule 7 to the Local Government Act 2002.

i)        receive and note the Manukau Harbour Forum governance and management support review report (Attachment B).

 

Horopaki

Context

7.       Nine local boards (Franklin, Māngere-Ōtāhuhu, Manurewa, Maungakiekie-Tāmaki, Ōtara-Papatoetoe, Papakura, Puketāpapa, Whau and Waitākere Ranges Local Boards) together formed the Manukau Harbour Forum with the view to form a means of collective local board advocacy on common issues affecting the Manukau Harbour.

8.       The Manukau Harbour Forum was constituted formally as a joint committee of nine local boards under standing orders 2.8.1 and 2.8.2. Standing orders 2.8.1 and 2.8.2 enable a local board to appoint a joint committee with another local board or boards. Being a joint committee enables the forum to conduct business more efficiently, as a local board joint committee can make decisions and provide direction to officers without seeking confirmation and/or ratification from the individual member boards. In accordance with clause 30(7) of the Local Government Act 2002, the Forum automatically dissolved following the 2019 local government elections.

9.       An updated Terms of Reference for the Manukau Harbour Forum setting out the purpose and principles of the forum are presented in Attachment A. The purpose of the forum is to champion a sustainable management approach for the Manukau Harbour. Since its formation the Forum has:

·     identified issues, such as mangroves, pacific oysters, coastal erosion, stormwater, recreational access/wharves and Maui Dolphin Sanctuary as high priority

·     funded a work programme consisting of annual seminar, communications programme, and a business to business education programme

·     developed a ‘Manukau Harbour Forum Vision and Strategy’, undertaken a comprehensive stocktake of all research pertaining to the Manukau Harbour and catchment, produced a set of maps and a list of stakeholders

·     received regular updates on marine monitoring within the Manukau Harbour

·     advocated to central government and Auckland Council (e.g. feedback on the Unitary Plan) on issues affecting the Harbour, including hydrodynamic modelling of sediment runoff

·     identified areas of interest and potential projects that the local boards surrounding the Manukau Harbour could progress jointly and through funding from the member local boards’ budget, adopted a work programme to deliver the forum’s objectives.

Tātaritanga me ngā tohutohu

Analysis and advice

10.     It is recommended that each constituting local board agrees to reinstate the Manukau Harbour Forum for another term and appoints one member plus an alternate to represent the board on the forum.

11.     During the 2016/19 term of the forum a review was undertaken of the role of the forum in order to recommend a decision-making structure that will enable the objectives relating to the Manukau Harbour to be addressed effectively (Attachment B).

12.     The review recommended the continuation of the forum, but found that the forum is failing to achieve its vision and must be strengthened and appropriately resourced to deliver on the vision. The failure was found to be a combination of factors, including:

·    inadequate resourcing through the current funding model and inadequate staffing resource

·    lack of understanding of the health of the catchment and harbour, and absence of long-term integrated strategic planning

·    lack of clear rationale or resourcing for mana whenua involvement

·    a local board-focused work programme that does not address larger scale strategic issues.

13.     The forum endorsed the key recommendations of the review at its meeting on 30 August 2019. The forum also resolved to invite Governing Body involvement via two councillor representatives to be appointed to the forum when reconstituted following the 2019 local body elections, including one as co-chair, and retaining local board membership as is. (Resolution number MHFJC/2019/29).

14.     Staff have amended the Manukau Harbour Forum Terms of Reference (Attachment A) to include two Governing Body representatives, at the request of the forum.

15.     The chair and deputy chair of the forum presented the report to the Environment and Community Committee on 10 September 2019, which resolved (Resolution number ENV/2019/146) to refer the recommendations and review report:

·    to a workshop of the relevant committee in the new term of council

·    to the Auckland Plan Strategy and Research department for evaluation and advice in the new term of council.

Tauākī whakaaweawe āhuarangi

Climate impact statement

16.     This decision is procedural in nature and any climate impacts will be negligible.

17.     The purpose of the forum is to champion a sustainable management approach for the Manukau Harbour. The forum should have positive climate impacts. Climate impacts of any projects or initiatives to be progressed by the forum can be assessed as needed.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18.     The forum has referred the recommendations and report from the 2019 review of the forum to the Governing Body for their consideration, which could result in resourcing impacts for the organisation if these are progressed.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19.     Local boards have previously agreed, through adoption of the forum’s Terms of Reference, that the Manukau Harbour is a regional asset and it was appropriate that local boards collectively contribute to strategies and outcomes that enhance the social, economic, environmental and cultural well-being of the harbour.

20.     The role of the forum is to champion the sustainable management of the Manukau Harbour and adjacent communities. It developed a vision and strategy in line with this which was adopted in September 2014.

21.     In previous terms, the forum agreed a work programme following the ratification of each board allocating committed funding from its budget to implement a general work programme allocation to the Manukau Harbour Forum. 

Tauākī whakaaweawe Māori

Māori impact statement

22.     The Manukau Harbour Forum recognised mana whenua interest in Manukau Harbour.

23.     While the forum did discuss a joint committee with mana whenua, or mana whenua representatives being appointed to the forum, it was agreed that this was inappropriate while treaty negotiations are pending. The forum anticipates receiving further advice and options as to how it interfaces with mana whenua as treaty settlement progresses.

24.     Workshops of the Manukau Harbour Forum were held in 2015 to discuss the ongoing role of mana whenua in relation to the forum. Some minor changes were made to the forum’s Terms of Reference as a result of this to reflect the forum’s obligations under Te Tiriti o Waitangi/The Treaty of Waitangi, and its desire to work with mana whenua on an ongoing basis.

Ngā ritenga ā-pūtea

Financial implications

25.     The nine member boards have previously provided funding of between $8,000 and $15,000 from their budgets to implement the forum’s work programme.

26.     The forum has $70,000 allocated to it by members boards for the 2019/20 work programme. $48,000 has already been allocated as outlined below with the remaining balance to be given direction to by incoming members:

i)     Delivery of a youth leadership sustainability wanānga ($15,000)

ii)    Communications plans ($10,000)

iii)    support for the Southern Auckland youth Environmentalists ($5,000)

iv)   enabling Seaweek volunteer action across the Manukau Harbour ($18,000).

27.     Member boards will be asked to continue their funding support to the forum for the triennium.

28.     Acquiring adequate resourcing and operational support for delivery of activities within the Manukau Harbour is an action for the forum.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29.     There are no significant risks from reconstituting the forum. Any issues arising from the forum can be mitigated through operational management of the forum.

Ngā koringa ā-muri

Next steps

30.     Arrangements for the meetings of the forum will be made once the forum is reconstituted, and staff will progress the Governing Body’s consideration of the review recommendations.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Terms of Reference for the Manukau Harbour Forum

99

b

Manukau Harbour Forum governance and management support review report prepared by Envirostrat Consulting dated August 2019

101

     

Ngā kaihaina

Signatories

Author

Anna Bray - Policy and Planning Manager - Local Boards

Authorisers

Louise Mason - GM Local Board Services

Nina Siers - Relationship Manager for Maungakiekie-Tāmaki Puketapapa

 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 


 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 

Auckland Transport December 2019 update for the Maungakiekie-Tamaki Local Board

File No.: CP2019/20260

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide an update to the Maungakiekie-Tāmaki Local Board on transport matters in the local board area and an update on its local board transport capital fund (LBTCF).

Whakarāpopototanga matua

Executive summary

2.       Progress on the local board’s LBTCF funded projects is noted. The local board has $739,391 remaining in its LBTCF. A further funding allocation will be available to the local board from 1 July 2020.

3.       A brief update on the status of other significant projects in the local board area is provided.

4.       Auckland Transport’s (AT) new speed management bylaw was approved in October 2019.

5.       Included also is a list of public consultations sent to the local board in October and November 2019 for comment and the decisions of the Traffic Control Committee of AT for September and October 2019 that affect the local board area.

 

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a)      receive the Auckland Transport December 2019 update report.

 

Horopaki

Context

6.       This report addresses transport related matters in the Maungakiekie-Tāmaki Local Board area.

7.       Auckland Transport (AT) is responsible for all of Auckland’s transport services, excluding state highways. Reports are provided on a monthly basis to local boards, as set out in the Local Board Engagement Plan. This monthly reporting commitment acknowledges the important role local boards play within and on behalf of their local communities.

8.       Other matters, such as road closures, are reported to the board on an as needed basis for timeliness.

Tātaritanga me ngā tohutohu

Analysis and advice

Update on Funded Maungakiekie-Tāmaki LBTCF projects

9.       The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport (AT). Local boards can use this fund to deliver transport infrastructure projects that they have identified as a priority but are not part of AT’s work programme.

10.     Projects must:

·   be safe

·   not impede network efficiency

·   be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

11.     There is $739,391 left in the local board’s LBTCF. This together with the local board’s allocation for the new term equals $3,622,841, with the bulk of this being available from 1 July 2020. Projects which have had funding allocated to them are noted below:

Project

Description

Status

Funds Allocated

Jubilee Shared Bridge

Construction of shared path and bridge.

A further update can be given at the next meeting in February 2020.

$700,000

Tāmaki Shared Paths

 

In Stage 2 for the link to the existing Tāmaki Path from Kotae Road – in feasibility stage.

$380,000

Line/Taniwha Raised Crossings

Located on Line Road, between Eastview and Taniwha Reserves, and Taniwha Road, between Taniwha and Maybury Reserves

Auckland Council Parks are still exploring options for best placement of the pathway and the crossing.
A further update can be given at the next meeting in February 2020.

$190,000

Tripoli Road Raised Crossing

Upgrading of existing pedestrian crossings

Options are still being discussed for this.
A further update can be given at the next meeting in February 2020.

$600,000

Onehunga Mall Raised Crossing Paths

Two pedestrian crossing to provide a better connection to Laneway 2, 4 & 5.

Awaiting final options from Panuku.

$300,000

 

AT’s Speed Management Bylaw

12.     At the end of October 2019, after considering nearly 12,000 public submissions and reviewing technical reports, Auckland Transport’s board approved a bylaw will reduce speed limits on around 10 per cent of Auckland’s urban and rural roads.

13.     The greatest impact of the speed-limit reductions will be on high-risk rural roads, town centre streets and Auckland’s central business district.

14.     Under the new Safe Speed Limits Bylaw, there are three important changes to speed limits:

·    following public feedback, most of Auckland’s city centre will have a speed limit of 30km/h (the current 10km/h combined pedestrian and vehicle zones will remain) apart from Hobson, Fanshawe and Nelson Streets which will be 40km/h with engineering treatments to protect vulnerable road users;

·    fourteen town centres, such as Orewa, Te Atatu South and Westgate, will also have 30km/h speed limits;

·    around 700kms of rural roads across the Auckland region will have new lower speed limits. The board decided to leave existing speed limits on 20 roads, mostly in rural areas in the south.

Tauākī whakaaweawe āhuarangi

Climate impact statement

15.     Auckland Transport are committed to minimizing the negative effects that transport operations have on climate change. This includes encouraging emission neutral modes (walking and cycling) and low emission modes (public transport and ride sharing).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16.     The other issues reported are confined to Auckland Transport and do not impact on other parts of the Council group. Any engagement with other parts of the Council group will be carried out on an individual basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17.     An introduction to how AT supports elected members was presented at the November Board workshop and an outline of the new process for progressing local board transport capital projects.

Auckland Transport Consultations

18.     AT provides the Maungakiekie-Tāmaki Local Board with the opportunity to comment on transport projects being delivered in their area. The consultations below were sent to the local board in September – November period for comment.

Location

Proposal

Glen Innes Cycleway

Dedicated cycleways in the suburbs of Glen Innes, Stonefields, Saint Johns, and Point England. AT consulted on this proposal in October 2017 and received 235 submissions.

 

Mt Wellington Highway

A southbound bus/truck lane operating 24 hours seven days a week

Narrowing of the painted central median

Kerb and footpath realignments on the west side of the road

Signalized pedestrian crossing and associated kerb widening

Upgrading pram crossings at Longford Street

New bus stop, bus stop and shelter relocation and bus stop improvements

Some removal of on-street parking

Central crosstown buses – 650 bus

Increase frequency of the 650 to every 15 minutes
Adding more bus trips to Manukau Road at peak times
New school bus service between Epsom schools, Balmoral and Mt Eden.

 


 

Traffic Control Committee resolutions

19.     The decisions of the Traffic Control Committee that affected the local board area in September and October 2019.

Manukau Road, One Tree Hill

Temporary Traffic and Parking changes (Event)

Temporary Traffic and Parking restrictions

Carried

Bassant Avenue, Penrose

Permanent Traffic and Parking changes Combined

No Stopping At All Times, Give-Way control

Carried

Beasley Avenue / Station Road and surrounding streets, Penrose

Temporary Traffic and Parking changes (Event)

Temporary Traffic and Parking changes (Event)

Carried

Tauākī whakaaweawe Māori

Māori impact statement

20.     On all projects, consideration of impacts and opportunities for engagement will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

21.     The recommendation to receive this report has no financial implications.

22.     The table below gives the LBTCF financial summary for the Maungakiekie-Tāmaki Local Board.

Maungakiekie-Tāmaki Local Board Transport Capital Fund Financial Summary

Total funds available in the 2019-2022 triennium

$2,967,581

Amount committed to date on projects approved for design and/or construction

$2,228,190

Remaining budget left for FY19/20

$   739,391

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23.     The recommendation to receive this report has no risks. AT has risk management strategies in place for the transport projects undertaken in the local board area.

Ngā koringa ā-muri

Next steps

24.     Auckland Transport will provide another update report to the local board in February 2020.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Caroline Tauevihi – Elected Member Relationship Manager

Authoriser

Jonathan Anyon -  Elected Member Relationship Team Manager

 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 

Omaru Reserves Public Art Scoping Report

File No.: CP2019/20184

 

  

Te take mō te pūrongo

Purpose of the report

1.       To endorse the Ōmaru Reserves Public Art Scoping Report condensed summary (Attachment A).

Whakarāpopototanga matua

Executive summary

2.       The Ōmaru Reserves Public Art Scoping Report (the scoping report) identifies opportunities for investment in public art over the next ten years, as part of the upgrade project for the network of reserves in the Ōmaru Catchment area – from Apirana Reserve to Point England Reserve.

3.       The development of the scoping report included research and engagement workshops with key stakeholders and partners.

4.       The scoping report recommends the following three-phased approach to any future investment in public art in the Ōmaru Reserves:

·    Short Term: Public Art team to facilitate support for locally led creative community activations and actively scan for evolving opportunities.

·    Medium Term: Public Art team to revisit and assess the opportunity to create a standout public artwork of regional scale where the Ōmaru Creek and Tāmaki Estuary meet.

·    Long Term: Public Art team to revisit the opportunity to create a significant public artwork that celebrates the complete restoration of the Ōmaru Creek.

5.       The condensed version of the scoping report was prepared to provide a concise summary of the findings and recommendations to organisations and individuals who contributed to the report.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a)      endorse the condensed version of the Ōmaru Reserves Public Art Scoping Report (Attachment A to the agenda report).

 

Horopaki

Context

6.       The scoping report was commissioned by Arts and Culture in June 2018, to guide council’s investment in public art, to align with the Community Facilities’ upgrade project for the network of reserves along the Ōmaru Creek.

7.       The scope of the report was to identify public art opportunities over the next 10 years and within the Ōmaru Catchment area, from Apirana Reserve to Point England Reserve (Attachment B).

8.       The report was developed in the context of existing consultation, strategies, the Tāmaki Regeneration Company’s master plan, council’s Public Art Policy and existing public art provision in Glen Innes.

9.       In July 2018, a steering group was established, which included members from council and Tāmaki Regeneration Company (TRC).

10.     Research and engagement for the report involved communications with mana whenua and workshops with the following key stakeholders:

·    Iwi representatives.

·    Maungakiekie-Tāmaki Local Board.

·    Auckland Council stakeholders.

·    Developers - Tāmaki Regenaration Company and Homes Land Community.

·    Community organisations and individuals, including Te Oro, Mad Ave Community Trust, The Good The Bad Charitable Trust, creative practitioners, community workers and educators.

11.     Between November 2018 and April 2019, the Public Art team shared and tested the key findings of the scoping report with community leaders, iwi representatives, and local creative representatives, all of whom supported in principle the recommendations being made.

12.     At a workshop with the local board in April 2019, the Public Art team recommended a condensed version of the scoping report be prepared to provide a concise summary of the findings and recommendations to organisations and individuals who contributed to the report.

Tātaritanga me ngā tohutohu

Analysis and advice

13.     The scoping report is divided into two parts. The first is a summary of contextual findings and the second is a set of guidelines and recommendations for future investment in public art in the Ōmaru Reserves area.

14.     The scoping report outlines the following contextual considerations that define the opportunity for investment in the Ōmaru Reserves area over the next ten years:

·    Mana whenua: Council recognises mana whenua as the indigenous people of the area and as integral partners in future scoping exercises.

·    Ōmaru Reserves: The Ōmaru Stream and its catchment of networked reserves provide the geospatial framework for the scoping report. Ongoing work to repair the stream is acknowledged as transformational. Investment in public art would be complementary to this work.

·    Planning context: Urban development and intensification in the Glen Innes township provide potential opportunity for alignment and investment in planned public artworks in the local area.

·    Distinct physical character: There is opportunity for a public artwork to weave together the cultural, physical and social whakapapa of Tāmaki and celebrate the treasured natural environment of the Ōmaru Reserves.

·    Living heritage: The diverse living heritage of Glen Innes and, in particular, its strong local creative identity are key considerations when planning any investment in public art in the area.

15.     The scoping report identifies the following key findings:

·    There is a complex array of planned works and major changes underway in the Ōmaru Reserves area, which is resulting in a high-level of disruption and change for the local community.

·    Within this planned work there are several critical unknowns, such as Te Tiriti o Waitangi settlement and land exchanges around Pt. England, and uncertainty around the community facility requirements and Ruapotaka Marae development.  

·    Future public art in Glen Innes needs to be distinctive, high-profile signature works that reinforces the specific character of the Ōmaru Reserves and activates connections between people, nature and heritage

16.     The scoping report recommends that any future investment in public art in the Ōmaru Reserves area is guided by the following objectives:

·    Authenticity: Public artworks will make sense in this place and express the living heritage of the Ōmaru Reserves and surrounding neighbourhood.

·    Belonging: Public artworks will be distinctive identifiers and touchstones of the Ōmaru Reserves.

·    Living connections: Public artworks will invite people to engage and encourage interaction and playful participation. Public artworks will invite connection.

·    Exceptional: Public artworks will strive for excellence using innovative creative practices and technologies, including excellence of intent, concept, process and delivery.

·    Responding to change: Public artworks will look to the future and be designed for resilience, durability, sustainability, legacy and longevity, supporting changes in community and environment.

·    Complementary: Public artworks will sit alongside and be complementary to other cultural and creative initiatives in public space.

17.     The scoping report recommends the following three-phased approach to future investment in public art in the Ōmaru Reserves catchment to maximise the timings, scale and partnerships of each opportunity:

·    Short Term (2019 - 2024): Public Art team to facilitate support for locally led creative community activations and actively scan for evolving opportunities.

·    Medium Term (2025 - 2029): Public Art team to revisit and assess the opportunity to create a standout public artwork of regional scale where the Ōmaru Creek and Tāmaki Estuary meet.

·    Long Term (2029+): Public Art team to revisit the opportunity to create a significant public artwork that celebrates the complete restoration of the Ōmaru Creek.

18.     The scoping report will be used as an internal, working document to guide council’s investment in public art and to ensure investment aligns with planned works in the Ōmaru Reserves catchment area.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19.     Ōmaru Creek is acknowledged as the essential physical and cultural reference point for the area. The scoping report aligns to the ongoing transformational work by council organisations, TRC and the local community to restore the waterway and upgrade connectivity of the open space network. The waterway and network of reserves provides a connected setting to celebrate creativity in new, positive and aspirational ways within a healthy environment. Council recommends that investment in public art in this area be designed for resilience and sustainability, supporting changes in community and environment.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20.     Development of the scoping report included consultation with the following council stakeholders:

·    Local Board advisors.

·    Development Programme Office.

·    Auckland Transport.

·    Healthy Waters.

·    Park Services.

·    Community Facilities.

·    Arts, Community and Events.

21.     Feedback received from groups and individuals consulted is acknowledged and incorporated in the final scoping report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22.     At a workshop in April 2019, the Public Art team updated the local board on the key findings of the scoping report which were received well, and the recommendations for the Public Art team to:

·    return to the area in several years’ time to scope large-scale investment opportunities after unknowns have been clarified

·    focus in the short-term on facilitating support for community-led creative practice and actively scan for evolving opportunities.

·    provide a condensed version of the Ōmaru Reserves Public Art Scoping Report to the local board for endorsement.

23.     The scoping report contributes to the following Local Board Plan 2017 outcomes: Maungakiekie-Tāmaki is an active and engaged community; and Maungakiekie-Tāmaki is the place to be.

Tauākī whakaaweawe Māori

Māori impact statement

24.     The following consultation with Māori occurred as part of the development of the scoping report:

September 2018

Public Art introduced the scoping report and presented initial research findings to iwi representatives at the South/Central Mana Whenua Engagement Forum.

November/ December 2018

Public Art informed iwi representatives and Ruapotaka Marae of the scoping report by email, with request for interest in attending a hui to workshop the report. Representatives from Ngāti Whātua o Kaipara and Ngāti Whātua o Ōrakei requested to be kept informed of updates.

March 2019

Public Art informed iwi representatives and Ruapotaka Marae that the scope of work was reduced and that Public Art recommended postponing formal consultation and hui until significant unknowns were resolved. Iwi respondents supported this recommendation.

 

25.     The scoping report recognises mana whenua as the indigenous people of this area and as integral partners in future scoping exercises and the recommendations are informed by Treaty negotiations.

Ngā ritenga ā-pūtea

Financial implications

26.     The scoping report was funded by Arts and Culture public art operational budget.

27.     There are no financial implications for the local board associated with the scoping report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28.     Key findings of the scoping report include several critical unknowns within the planned environment, such as Te Tiriti o Waitangi settlement and land exchanges around Pt. England and uncertainty around the community facility requirements and Ruapotaka Marae development.  

29.     Taking the complexities of this planning environment into consideration, the recommendation is that Public Art returns to investigating large-scale, permanent public art opportunities in several years’ time, after the key unknowns have been clarified. This will allow the Public Art team to engage in a more meaningful exploration of investment at the appropriate time.

Ngā koringa ā-muri

Next steps

30.     The scoping report will be distributed to key stakeholders that were engaged during the project development and internally within council.

31.     Public Art will formally commence feasibility assessments on recommended opportunities, when appropriate and will update the local board.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Condensed version of the Ōmaru Reserves Public Art Scoping Report

151

b

Apirana Reserve to Point England Reserve map

175

     

Ngā kaihaina

Signatories

Authors

Linda Hughes – Arts and Culture Project Manager

Julia Scott -  Arts and Culture Project Manager (Assets)

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Nina Siers - Relationship Manager for Maungakiekie-Tāmaki Puketapapa

 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 

Approval for a new road name at 87 Commissariat Road, Mount Wellington

File No.: CP2019/19515

 

  

Te take mō te pūrongo

Purpose of the report

1.       To seek approval from the Maungakiekie-Tāmaki Local Board to name a new private road, being a commonly owned access lot, created by way of a subdivision development at 87 Commissariat Road, Mount Wellington.

Whakarāpopototanga matua

Executive summary

2.       Auckland Council has road naming guidelines that set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3.       The applicant, Kāinga Ora, has proposed the following names for consideration by the local board:

·    Kereti Lane (Applicant Preferred)

·    Kawariki Lane (Alternative 1)

·    Mataara Lane (Alternative 2)

4.       Any of the three proposed road name options would be acceptable for the local board to approve for use in this location, having been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. All technical standards are met and the names are not duplicated anywhere else in the region. Mana whenua were also consulted. Therefore it is up to the local board to decide upon the thematic suitability of the names within the local context.

 

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a)   approve the name (local board to insert chosen name and road type) for the new private road created by way of subdivision at 87 Commissariat Road, Mount Wellington in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent reference BUN60337252 & SUB60337254).

 

Horopaki

Context

5.       Resource consent BUN60337252 and SUB60337254 was issued October 2019 for the construction of 16 residential dwellings and one commonly owned access lot (COAL).

6.       The COAL will service 13 of the dwellings.

7.       In accordance with the National Addressing Standards for road naming (the AS/NZS 4819-2011 standard), the COAL requires a road name because it serves more than five lots

8.       Site and location plans of the development can be found in attachments A and B respectively.

Tātaritanga me ngā tohutohu

Analysis and advice

9.       The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

10.     Auckland Council’s road naming criteria typically require that road names reflect one of the following local themes, with the use of Māori names being actively encouraged:

-    a historical or ancestral linkage to an area;

-    a particular landscape, environmental or biodiversity theme or feature; or

-    an existing (or introduced) thematic identity in the area.

11.     Theme: all names were suggested by Ngaati Whanaunga iwi to recognise the Irish heritage in the area, along with names which reflect aspirations and customs for communities.

12.     The Applicant’s proposed names and meanings are set out in the table below:

Proposed Names & Preferences

Meaning (as described by Ngati Whanaunga)

Kereti Lane

(Applicant preferred)

Maori word meaning: Celtic.

This name reflects the area’s connection to Irish culture through many of its current street names.

Suggested by Ngaati Whanaunga iwi.

Kawariki Lane

(alternative 1)

Kawariki is a plant which is closely related to the more common Karamu. This is essentially a native shrub the scientific name is Comprosma grandifolia. Kawariki is a bitter plant that was given to children to make them stronger.

It is a metaphor for the hard times one goes through in life that makes them stronger. So it contrasts with the rengarenga, which was fed to kids as a treat & represents the good times and complacency. This is one of the meanings of Tawhiao's tongi: Me whakatupu ki te hua o te rengarenga, me whakapakari ki te hua o te kawariki.

Suggested by Ngaati Whanaunga iwi.

Mataara Lane

(alternative 2)

Maori word meaning: Vigilant and Alert.

This name reflects a valuable quality in whanau and community.

Suggested by Ngaati Whanaunga iwi.

 

13.     Assessment: The names proposed by the Applicant have been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. All technical standards are met and the names are not duplicated anywhere else in the region, therefore it is up to the local board to decide upon the thematic suitability of the names within the local context.

14.     Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable and not duplicated elsewhere in the region.

15.     Road type: ‘Lane’ is an acceptable road type for the new private road, suiting the form and layout of the road, as per the Auckland Council Road Naming Guidelines.

16.     Iwi Consultation: All 15 relevant local iwi were written to (via email) and invited to comment by council staff.

i.        Ngaati Whanaunga suggested five names: two names were duplicates and therefore not accepted for use; and the remaining three acceptable name suggestions have been included in the applicant’s proposal for consideration by the local board.

ii.       Te Ahiwaru – Waiohua commented that they were not opposed to Ngaati Whanaunga’s names.

iii.      Ngā Maunga Whakahii o Kaipara deferred to Ngāti Paoa, who in turn responded in support of Ngaati Whanaunga’s names.

No other iwi provided responses or comments. It is therefore implied that no iwi were opposed to the use of any of the proposed names in this location for this small private road.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17.     The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18.     The decision sought for this report has no identified impacts on other parts of the council group. The views of council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19.     The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

20.     The decision sought from the Maungakiekie-Tāmaki Local Board on this report is linked to the Auckland Plan Outcome “A Māori identity that is Auckland’s point of difference in the world”. The use of Māori names for roads, buildings and other public places is an opportunity to publicly demonstrate Māori identity.

21.     Three Māori road name options have been proposed.

Ngā ritenga ā-pūtea

Financial implications

22.     The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23.     There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

24.     Approved road names are notified to Land Information New Zealand which records them on its New Zealand wide land information database which includes street addresses issued by councils.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Site Plan for 87 Commissariat Road, Mount Wellington

181

b

Location Plan for 87 Commissariat Road, Mount Wellington

183

     

Ngā kaihaina

Signatories

Author

Elizabeth Salter - Subdivision Technical Officer

Authorisers

Trevor Cullen - Team Leader Subdivision

Nina Siers - Relationship Manager for Maungakiekie-Tāmaki Puketepapa

 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 


 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 

Auckland Council's Quartely Performance Report: Maungakiekie-Tāmaki Local Board for quarter one 2019/2020

File No.: CP2019/19607

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide the Maungakiekie-Tāmaki Local Board with an integrated quarterly performance report for quarter one, 1 July – 30 September 2019.

Whakarāpopototanga matua

Executive summary

2.       This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2019/2020 work programme.

3.       The work programme is produced annually and aligns with the Maungakiekie-Tāmaki Local Board Plan outcomes.

4.       The key activity updates from this quarter are:

·        the local board approved the reserve declaration and classification of land at Waikaraka Park at its 27 August 2019 business meeting and the first round of consultation to inform the Waikaraka Park Reserve Management Plan has been completed.

·        the local board allocated $59,752.44 in its first local community grant round, leaving $60,247 for the second local grants round and a quick response round.

·        staff are supporting Ruapōtaka Marae to develop their business plan which is planned to be finalised in 2020.

·        the Tāmaki Estuary Environmental Forum have developed a promotional video, information pamphlets and created a Tāmaki Estuary Environmental Forum Facebook page to raise the profile of the forum.

5.       The activity, youth connections is at risk of non-delivery due to capacity of a partnering external organisation. It is recommended that the $10,000 from the youth connections activity be allocated to the activity, Onehunga Bay Reserve – develop agility area as is currently pending funding allocation.

6.       All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged).

7.       The overall operating result is 9 percent below the budget due to lower operating revenue and expenditure. Revenue is below budget and is from lower venue hire and miscellaneous income from libraries. Operating expenditure is 9 percent below budget.  Higher facility maintenance in community centres and libraries are offset by lower park maintenance expenditure. In locally driven initiatives, expenditure is below budget as several projects are in progress. Capital expenditure is below budget by 21 per cent.

8.       The financial performance report is attachment B.

 

 

 

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a)      receive the performance report for quarter one ending 30 September 2019.

b)      note that the Community Facility 2019/2020 work programme and 2020-2022 indicative work programme has been updated to reflect financial deferrals as a part of the Annual Plan process as shown in Attachment C.

c)      approve the amendment to the Community Facilities 2019/2020 work programme and 2020-2022 indicative work programme to add the following projects to the Risk Adjusted Programme:

i)        SharePoint ID 2131 Onehunga War Memorial Pool – comprehensive renewal

d)      reallocate the following 2019/2020 locally driven initiative operating expenditure budgets to the activity, Onehunga Bay Reserve – develop dog agility area.

i)        $10,000 from the activity, youth connections.

 

Horopaki

Context

9.       The Maungakiekie-Tāmaki Local Board has an approved 2019/2020 work programme for the following operating departments:

·        Arts, Community and Events;

·        Parks, Sport and Recreation;

·        Libraries and Information;

·        Community Services: Service, Strategy and Integration;

·        Community Facilities: Build Maintain Renew;

·        Community Leases;

·        Infrastructure and Environmental Services;

·        Plans and Places;

·        The Southern Initiative;

·        ATEED.

10.     Work programmes are produced annually, to meet the Maungakiekie-Tāmaki Local Board outcomes identified in the three-year [name] Local Board Plan. The local board plan outcomes are:

·        Maungakiekie-Tāmaki is an active and engaged community

·        Maungakiekie-Tāmaki is the place to be

·        Maungakiekie-Tāmaki is a community that cares about its environment

·        Maungakiekie-Tāmaki has quality infrastructure to match growth.

11.     The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

12.     The graph below identifies work programme activity by RAG status (red, amber, green and grey). has been added to show). It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), and activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme by RAG status

 

13.     The graph below shows the activity status of activities which shows the stage of the activity in each departments the work programmes. The number of activity lines differ by department as approved in the local board work programmes. 

Graph 3: Work programme by activity status and department

Key activity updates from quarter one

14.     Waikaraka Park – improve sports park and extend sports field: the start of this activity is currently delayed as this land currently has a notice of requirement from New Zealand Transport Agency for the East West Link project. A Waikaraka Precinct Master Plan alongside the Waikaraka Park Reserve Management Plan are being developed and will inform scope of works within sports park.

15.     Dunkirk Activity Centre – renew roof and refurbish interior: project timelines have been extended due to contamination and seismic issues with the building. Staff will provide an update to the local board in quarter three.

16.     Youth connections: a project within this activity, to collaborate with Toll Group is no longer able to be delivered due to staff capacity at Toll Group. Staff will be seeking the local board’s direction in quarter two on recommended projects for delivery of this activity in this financial year.

17.     Local community grants: the local board completed its first local grants round of the financial year. A total of $59,752.44 was allocated, leaving $60,247 for the second local grants round and a quick response round.

18.     Love your neighbourhood: one application of $500 was approved in Maungakiekie-Tāmaki in quarter one, leaving $8,000 remaining for future applications.

19.     Ruapōtaka Marae support: staff are working with Ruapōtaka Marae, who have formed a working group to develop a business plan for the marae. The business plan is planned to be finalised in 2020.

20.     Tāmaki Estuary Environmental Forum: a promotional video and information pamphlets have been developed and uploaded to the newly created Tāmaki Estuary Environmental Forum Facebook page, used to raise the profile of the forum.

21.     Programming in Community Places: Onehunga and Oranga Community Centres have partnered with key stakeholders to deliver an increased number of programmes that engage and empower youth and families to be self-determined and improve whānau wellbeing.

22.     Engaged communities: Together with Housing New Zealand, Panama Road School, Waka Ama Trust and the Good Seeds Trust, staff organised a Welcome to Panama day for new residents. Funding agreements have also been completed for Onehunga, Panmure and Glen Innes business associations to enable the delivery of local events, and to Onehunga and Tāmaki Community Patrols, as well as the Maungakiekie-Tāmaki Pacific Wardens.

23.     Youth empowerment: Flipping East have been testing the Tāmaki Wellbeing Index, are supporting the formation of student councils in four local schools and produced a student council toolkit to be used as a resource. The Tāmaki Youth Council established regular meetings and have started to form their action plan for 2019/2020. Synergy will deliver their FUZE Youth Mentoring programme in youth hubs and schools, and the Oranga Community Centre youth drop-in and holiday programme at Oranga Community Centre. The 312 Hub are supporting youth in individual business and leadership development as well as delivering local community activations.

24.     Waikaraka Park Reserve Management Plan the local board approved the reserve declaration and classification of land at Waikaraka Park at its 27 August 2019 business meeting (MT/2019/115), and the first round of consultation to inform the reserve management plan has been completed.

25.     The following activities have been approved carry forwards of previous locally driven initiative operating expenditure budget that is now reflected in the Work Programme 2019/2020 Q1 Report (Attachment A):

·        local civic events – $10,000

·        strategic partnerships – $76,000

·        Manukau Harbour Forum – $3,000

·        Urban Forest Ngāhere Strategy – $5,000

·        youth connections – $40,000.

Activities on hold

26.     The following work programme activities have been identified by operating departments as on hold:

·        Mt Wellington War Memorial Park – provide new dual toilet facility: this activity is currently on hold as there is ongoing discussion with the rugby club regarding the location and layout of the facility. Staff will recommend a way forward after further investigation

·        Stone Cottage – renew roof and joinery: the activity is currently on hold due to seismic implications. The seismic team will undertake an investigation and recommend a way forward

·        175-243 Neilson St, Onehunga – Lease to Auckland Stock and Saloon Car Club Incorporated: this lease is on hold until the completion of the Waikaraka Park Reserve Management Plan. Staff will provide further advice after the completion of the plan, which is estimated for the end of 2020

·        Waikaraka Park, 246 Nielson St, Onehunga – Lease to Auckland Canine Agility Club Incorporated: this lease is on hold until the completion of the Waikaraka Park Reserve Management Plan. Staff will provide further advice after the completion of the plan, which is estimated for the end of 2020

·        Waikaraka Park, 175-243 Nielson St, Te Papapa – Lease to Onehunga Combined Sports Trust: this lease is on hold until the completion of the Waikaraka Park Reserve Management Plan. Staff will provide further advice after the completion of the plan, which is estimated for the end of 2020.

Budget reallocation

27.     Staff recommend the local board to reallocate $10,000 of the 2018/2019 locally driven initiative operating expenditure (LDI Opex) budget from the activity, youth connections, to the activity, Onehunga Bay Reserve – develop dog agility area.

28.     Reallocating this locally driven initiative operating expenditure budget will enable the delivery of the activity, Onehunga Bay Reserve – develop dog agility area, and will mitigate the risk of the youth connections activity being below budget.

29.     If $10,000 LDI Opex budget from the youth connections activity is not reallocated to the activity, Onehunga Bay Reserve – develop dog agility area, this activity will not be delivered until appropriate budget is allocated.

30.     The local board approved its Community Services 2019/2020 Work Programme at its 25 June 2019 business meeting (MT/2019/84). Through this, the local board approved the allocation of $10,000 to the activity, Onehunga Bay Reserve – develop dog agility area.

31.     The local board was not aware when approving its Community Services 2019/2020 Work Programme that there was insufficient budget to deliver the activity, Onehunga Bay Reserve – develop dog agility area.

32.     The activity, youth connections, in the 2019/2020 work programme (Attachment A) is unable to deliver the $10,000 LDI Opex budget that was allocated to partner with Toll Group, as Toll Group currently does not have capacity to partner with the local board on this project.

Tauākī whakaaweawe āhuarangi

Climate impact statement

33.     Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

34.     Work programmes were approved in June 2019 and delivery is already underway. Should significant changes to any projects be required, climate impacts will be assessed as part of the relevant reporting requirements.

35.     The recommendations on amendments to timelines in the Community Facilities work programmes are unlikely to have climate impacts.

36.     The local board is currently investing in a number of sustainability projects, which aim to build awareness around individual carbon emissions, and changing behaviour at a local level. These include:

·        Industrial prevention pollution programme – Penrose and Mt Wellington: this is an educational programme aimed to inform industries and businesses about the impacts on local waterways

·        Low carbon lifestyles: this project supports and empowers households to lead low carbon lifestyles through its two objectives to reduce residential energy use and associated carbon admissions, as well as to improve residential health by keeping houses warmer and drier.

·        Onehunga sustainability development programme: this project focuses on retail and services businesses, providing a free on-the-spot waste assessment, envisioned to improve waste minimisaion practices.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

37.     When developing the work programmes council group impacts and views are presented to the boards.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

38.     This report informs the Maungakiekie-Tāmaki Local Board of the performance for the quarter ending 30 September 2019.

Tauākī whakaaweawe Māori

Māori impact statement

39.     The Maungakiekie-Tāmaki Local Board remains committed to integrating and supporting work that contributes to outcomes for Māori. This includes enhancing partnerships and collaborative ways of working with mana whenua and mataawaka.

40.     Some of the activities in the local board’s 2019/2020 work programme (Attachment A) have specific impact on the wider community, this includes:

·        continued collaboration with Ruapōtaka Marae and their marae redevelopment. The marae is currently working on its business plan which is planned to be completed by 2020.

·        the local board is supporting the programme, Te Kete Rukuruku, Māori naming of parks and places. The local board approved it’s first tranche of parks at its 27 August 2019 business meeting and invited mana whenua to provide a Māori name and narrative for these parks.

·        through the activity, local events programme, the local board support the Glen Innes Business Association to coordinate the delivery of Te Ara Rama Matariki Light Trail, an annual event at Maybury Reserve that brings the community together to celebrate Matariki.

·        all three libraries in the local board area are committed to ‘celebrating Te Ao Māori and strengthening responsiveness to Māori. Whakatipu i te reo Māori’. Each of the libraries celebrated Matariki and Te Wiki o te Reo Māori with displays, through their regular programming and supporting the delivery of local events.

Ngā ritenga ā-pūtea

Financial implications

41.     There are no financial implications associated with this report.

Financial Performance

42.     Revenue is below budget.  The Glen Innes Community Hall is under construction to reconfigure and refurbish the interior of the hall.  Income from the libraries is lower than expected.

43.     Expenditure is below the budget by $3,771,000. Higher facility maintenance in community centres and libraries are offset by lower park maintenance expenditure. Locally driven initiatives are below budget by $193,000 as projects are in progress.

44.     Capital spend is below budget by $326,000. Work is in progress at Taniwha Reserve and asset renewals.

45.     The Maungakiekie-Tāmaki Local Board Financial Performance report is in Attachment B.

Revised Budget

46.     For quarterly reporting purposes, annual plan budgets are revised to reflect changes in timing of delivery for individual projects.

47.     Projects that were still in progress at 30 June 2019 have had their remaining required budget carried forward to the current or future financial years to fund the remaining works.

48.     If a multi-year capital project was completed earlier than anticipated, the annual plan budget is reduced or brought forward to 30 June 2019 to reflect early completion.

49.     Consideration is also given to the status of current capital projects and where required budgets are rephased in whole or part to outer years to reflect current timelines for delivery.

50.     The net budgetary impact of these changes is reflected in the revised budget for the local board.

51.     The Community Facilities Build Maintain Renew work programme financial allocations have been updated in accordance with the carry forwards (refer attachment C). Points to note, some of which require minor alterations to the work programme wording are as follows:

·        SharePoint ID 2248 project ‘Taniwha Reserve - general park development’ includes a funding deferral into FY2020/2021.  This is due to a delay in receiving the appropriate resource consents. Funding of $500,000 has been deferred accordingly.  This is not expected to impact delivery at this stage.

Risk Adjusted Projects (RAP)

52.     The approved Community Facilities 2019/2020 work programme and 2020-2022 indicative work programme includes projects identified as part of the Risk Adjusted Programme (RAP).  These are projects that the Community Facilities delivery team will progress, if possible, in advance of the programmed delivery year. This flexibility in delivery timing will help to achieve 100 per cent financial delivery for the 2019/2020 financial year, by ensuring that if projects intended for delivery in the 2019/2020 financial year are delayed due to unforeseen circumstances, that other projects can be progressed while the causes for delays are addressed.

53.     Since approval of the local work programmes in June 2019 investigation and design (including forecasting of delivery) has commenced. As a result, it has become apparent that some projects that had been included for delivery in the 2019/2020 financial year may not be able to be progressed as quickly as anticipated. Reasons for delays include matters such consenting, heritage items identified, and consultation requirements. Therefore, in order to enable 100 per cent delivery to budget Community Facilities request approval to RAP and progress the following project:

·        SharePoint ID 2131 Onehunga War Memorial Pool – comprehensive renewal

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

54.     While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

55.     Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section

Ngā koringa ā-muri

Next steps

56.     The local board will receive the next performance update following the end of quarter two, December 2019.

 

 

 

 

 

 

 

 

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Maungakiekie-Tāmaki Local Board work programme update for quarter one 2019/2020

195

b

Maungakiekie-Tāmaki financial performance report for quarter one 2019/2020

213

c

Maungakiekie-Tāmaki Community Facilities: Build Maintain Renew Work Programme 2019-2022

219

     

Ngā kaihaina

Signatories

Author

Mal Ahmu - Local Board Advisor - Mngke-Tmk

Authorisers

Louise Mason - GM Local Board Services

Nina Siers - Relationship Manager for Maungakiekie-Tāmaki Puketapapa

 



Maungakiekie-Tāmaki Local Board

03 December 2019

 

 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 


 


 


 


 



Maungakiekie-Tāmaki Local Board

03 December 2019

 

 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 

Local board feedback on the Ministry for the Environments proposed priority products and priority product stewardship scheme guidelines

File No.: CP2019/19274

 

  

Te take mō te pūrongo

Purpose of the report

1.       To inform the local board of the formal feedback Chairperson Chris Makoare and Deputy Chairperson Debbie Burrows provided on the local board’s behalf through delegation on the Ministry for the Environments proposed priority products and priority product stewardship scheme guidelines.

Whakarāpopototanga matua

Executive summary

2.       At the Maungakiekie-Tāmaki Local Board’s 27 August 2019 Business Meeting it delegated authority to Chairperson Chris Makoare and Deputy Chairperson Debbie Burrows to provide local board feedback on the Ministry for the Environments proposed priority products and priority product stewardship scheme guidelines (resolution: MT/2019/133).

3.       The local board’s feedback has been approved by Chairperson Chris Makoare and Deputy Chairperson Debbie Burrows for inclusion in Auckland Council’s submission to the Ministry of Environment.

4.       A copy of the local board’s feedback has been attached to this report (Attachment A).

 

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a)      note the local board’s feedback on the Ministry for the Environments proposed priority products and priority product stewardship scheme guidelines.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Local board feedback on the Ministry for the Environments proposed priority products and priority product stewardship scheme guidelines

231

     

Ngā kaihaina

Signatories

Author

Mal Ahmu - Local Board Advisor - Mngke-Tmk

Authorisers

Louise Mason - GM Local Board Services

Nina Siers - Relationship Manager for Maungakiekie-Tāmaki Puketepapa

 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 


 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 

Local board feedback on the Department of Conservations discussion document on proposals for a national biodiversity strategy, Te Koiroa o te Koiora - our shared vision for living with nature.

File No.: CP2019/19288

 

  

Te take mō te pūrongo

Purpose of the report

1.       To inform the local board of the formal feedback Member Nerissa Henry provided on the local board’s behalf through delegation on the Department of Conservations discussion document on proposals for a national biodiversity strategy, Te Koiroa o te Koiora - our shared vision for living with nature.

Whakarāpopototanga matua

Executive summary

2.       At the Maungakiekie-Tāmaki Local Board’s 27 August 2019 Business Meeting it delegated authority to Member Nerissa Henry to provide local board feedback on the Department of Conservations discussion document on proposals for a national biodiversity strategy, Te Koiroa o te Koiora - our shared vision for living with nature (resolution: MT/2019/123).

3.       The local board’s feedback has been approved by Member Nerissa Henry for inclusion in Auckland Council’s submission to the Department of Conservation.

4.       A copy of the local board’s feedback has been attached to this report (Attachment A).

 

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a)      note the local board’s feedback on the Department of Conservations discussion document on proposals for a national biodiversity strategy, Te Koiroa o te Koiora - our shared vision for living with nature.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Local board feedback on Department of Conservations discussion document on proposals for a national biodiversity strategy, Te Koiroa o te Koiora - our shared vision for living with nature

235

     

Ngā kaihaina

Signatories

Author

Mal Ahmu - Local Board Advisor - Mngke-Tmk

Authorisers

Louise Mason - GM Local Board Services

Nina Siers - Relationship Manager for Maungakiekie-Tāmaki Puketepapa

 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 


 


 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 

Local board feedback on the Ministry for Primary Industries and the Ministry for the Environment proposed National Policy Statement on Highly Productive Land

File No.: CP2019/19290

 

  

Te take mō te pūrongo

Purpose of the report

1.       To inform the local board of the formal feedback Chairperson Chris Makoare and Deputy Chairperson Debbie Burrows provided on the local board’s behalf through delegation on the Ministry for Primary Industries and the Ministry for the Environment proposed National Policy Statement on Highly Productive Land.

Whakarāpopototanga matua

Executive summary

2.       At the Maungakiekie-Tāmaki Local Board’s 27 August 2019 Business Meeting it delegated authority to Chairperson Chris Makoare and Deputy Chairperson Debbie Burrows to provide local board feedback on the Ministry for Primary Industries and the Ministry for the Environment proposed National Policy Statement on Highly Productive Land (resolution: MT/2019/134).

3.       The local board’s feedback has been approved by Chairperson Chris Makoare and Deputy Chairperson Debbie Burrows for inclusion in Auckland Council’s submission to the Ministry for Primary Industries and the Ministry for the Environment.

4.       A copy of the local board’s feedback has been attached to this report (Attachment A).

 

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a)      note the local board’s feedback on the Ministry for Primary Industries and the Ministry for the Environment proposed National Policy Statement on Highly Productive Land.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Local board feedback on the Ministry for Primary Industries and the Ministry for the Environment proposed National Policy Statement on Highly Productive Land

241

     

Ngā kaihaina

Signatories

Author

Mal Ahmu - Local Board Advisor - Mngke-Tmk

Authorisers

Louise Mason - GM Local Board Services

Nina Siers - Relationship Manager for Maungakiekie-Tāmaki Puketepapa

 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 


 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 

Local board feedback on Central Governments proposed National Policy Statement on Urban Development

File No.: CP2019/19295

 

  

Te take mō te pūrongo

Purpose of the report

1.       To inform the local board of the formal feedback Chairperson Chris Makoare and Deputy Chairperson Debbie Burrows provided on the local board’s behalf through delegation on Central Governments proposed National Policy Statement on Urban Development.

Whakarāpopototanga matua

Executive summary

2.       At the Maungakiekie-Tāmaki Local Board’s 27 August 2019 Business Meeting it delegated authority to Chairperson Chris Makoare and Deputy Chairperson Debbie Burrows to provide local board feedback on the Ministry for Primary Industries and the Ministry for the Environment proposed National Policy Statement on Highly Productive Land (resolution: MT/2019/134).

3.       The local board’s feedback has been approved by Chairperson Chris Makoare and Deputy Chairperson Debbie Burrows for inclusion in Auckland Council’s submission to Central Government.

4.       A copy of the local board’s feedback has been attached to this report (Attachment A).

 

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a)      note the local board’s feedback on Central Governments proposed National Policy Statement on Urban Development.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Local board feedback on Central Governments proposed National Policy Statement on Urban Development

245

     

Ngā kaihaina

Signatories

Author

Mal Ahmu - Local Board Advisor - Mngke-Tmk

Authorisers

Louise Mason - GM Local Board Services

Nina Siers - Relationship Manager for Maungakiekie-Tāmaki Puketepapa

 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 


 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 

Local board feedback on the proposed Open Space Plan Change (2019) to the Auckland Unitary Plan

File No.: CP2019/19298

 

  

Te take mō te pūrongo

Purpose of the report

1.       To inform the local board of the formal feedback Chairperson Chris Makoare provided on the local board’s behalf through delegation on the proposed Open Space Plan Change (2019) to the Auckland Unitary Plan.

Whakarāpopototanga matua

Executive summary

2.       At the Planning Committee’s 6 August 2019 meeting, the Committee resolved to delegate to the Chair and Deputy Chair of the Planning Committee, and Independent Māori Statutory Board member L Ngamane, the authority to approve the notification of proposed Open Space Plan Change (2019) subject to addressing any changes required in response to feedback from local boards and iwi authorities.

3.       The local board’s feedback has been approved by Chairperson Chris Makoare and sent to the Planning Committee to consider.

4.       A copy of the local board’s feedback has been attached to this report (Attachment A).

 

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a)      note the local board’s feedback on Central Governments proposed National Policy Statement on Urban Development.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Local board feedback on the proposed Open Space Plan Change (2019) to the Auckland Unitary Plan

249

b

Open Space Plan Change (2019)

251

     

Ngā kaihaina

Signatories

Author

Mal Ahmu - Local Board Advisor - Mngke-Tmk

Authorisers

Louise Mason - GM Local Board Services

Nina Siers - Relationship Manager for Maungakiekie-Tāmaki Puketepapa

 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 


 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 


 


 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 

Local board feedback on The Freedom Camping in Vehicles Bylaw

File No.: CP2019/19301

 

  

Te take mō te pūrongo

Purpose of the report

1.       To inform the local board of the formal feedback Chairperson Chris Makoare and Deputy Chairperson Debbie Burrows provided on the local board’s behalf through delegation on The Freedom Camping in Vehicles Bylaw.

Whakarāpopototanga matua

Executive summary

2.       At the Maungakiekie-Tāmaki Local Board’s 27 August 2019 Business Meeting it delegated authority to Chairperson Chris Makoare and Deputy Chairperson Debbie Burrows to provide local board feedback on the The Freedom Camping in Vehicles Bylaw (resolution: MT/2019/132).

3.       The local board’s feedback has been approved by Chairperson Chris Makoare and Deputy Chairperson Debbie Burrows and sent to Regulatory Committee to consider.

4.       A copy of the local board’s feedback has been attached to this report (Attachment A).

 

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a)      note the local board’s feedback on The Freedom Camping in Vehicles Bylaw.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Local board feedback on The Freedom Camping in Vehicles Bylaw

257

     

Ngā kaihaina

Signatories

Author

Mal Ahmu - Local Board Advisor - Mngke-Tmk

Authorisers

Louise Mason - GM Local Board Services

Nina Siers - Relationship Manager for Maungakiekie-Tāmaki Puketepapa

 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 


 


 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 

Local board feedback on Central Governments proposed Essential Freshwater package

File No.: CP2019/19303

 

  

Te take mō te pūrongo

Purpose of the report

1.       To inform the local board of the formal feedback Chairperson Chris Makoare and Deputy Chairperson Debbie Burrows provided on the local board’s behalf through delegation on Central Governments proposed Essential Freshwater package.

Whakarāpopototanga matua

Executive summary

2.       At the Maungakiekie-Tāmaki Local Board’s 27 August 2019 Business Meeting it delegated authority to Chairperson Chris Makoare and Deputy Chairperson Debbie Burrows to provide local board feedback on the Ministry for Primary Industries and the Ministry for the Environment proposed National Policy Statement on Highly Productive Land (resolution: MT/2019/134).

3.       The local board’s feedback has been approved by Chairperson Chris Makoare and Deputy Chairperson Debbie Burrows for inclusion in Auckland Council’s submission to Central Government to consider.

4.       A copy of the local board’s feedback has been attached to this report (Attachment A).

 

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a)      note the local board’s feedback on Central Governments proposed Central Governments proposed Essential Freshwater package.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Local board feedback on Central Governments proposed Central Governments proposed Essential Freshwater package

263

     

Ngā kaihaina

Signatories

Author

Mal Ahmu - Local Board Advisor - Mngke-Tmk

Authorisers

Louise Mason - GM Local Board Services

Nina Siers - Relationship Manager for Maungakiekie-Tāmaki Puketepapa

 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 


 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 

Urgent decision - Road Name Approval: New Private Road created by way of Subdivision off Sollum Road, Panmure

File No.: CP2019/19272

 

  

Te take mō te pūrongo

Purpose of the report

1.       To inform the Maungakiekie-Tāmaki Local Board that an urgent decision was made and approved under delegation by the Chair and Deputy Chair to name a new private road, being a commonly owned access lot (COAL), created by way of a subdivision development off Sollum Road, Panmure, known as ‘Derna and Tobruk Stage 1’ by Fletcher Residential Limited.

Whakarāpopototanga matua

Executive summary

2.       At the 22 November 2016 Maungakiekie-Tāmaki Local Board meeting the board considered the urgent decisions process and passed resolution MTLB/2016/210:

That the Maungakiekie-Tāmaki Local Board:

a)      adopt the urgent decision-making process for matters that require a decision where it is not practical to call the full board together and meet the requirement of a quorum;

b)      delegate authority to the chair and deputy chair, or any person acting in these roles, to make urgent decisions on behalf of the local board;

c)      agree that the relationship manager, chair and deputy chair (or any person/s acting in these roles) will authorise the urgent decision-making process by signing off the authorisation memo;

d)      note that all urgent decisions will be reported to the next ordinary meeting of the local board.   CARRIED

3.       The Maungakiekie-Tāmaki Local Board received a request to approve the name Takrouna Lane for the new private road, being a commonly owned access lot (COAL) created by way of subdivision off Sollum Road, Panmure, known as ‘Derna and Tobruk Stage 1’ by Fletcher Residential Ltd, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent reference BUN60326882).

4.       This residential development is forecasted to begin sales at the end of October 2019. As part of this development are nine social housing dwellings managed by Tāmaki Regeneration Company (TRC). Fletcher Living requires a road name to start the sales process. TRC also require a road name in place while they organise the housing of tenants.

5.       Due to the election period, Maungakiekie-Tāmaki Local Board’s last business meeting for this electoral term was on 27 August 2019. The first business meeting of the new electoral term is 3 December 2019.

 

 

 

 

 

 

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a)      note the decision made under the urgent decision-making process on 19 September 2019, that the Maungakiekie-Tāmaki Local Board approve the name Takrouna Lane for the new private road, being a commonly owned access lot (COAL) created by way of subdivision off Sollum Road, Panmure, known as ‘Derna and Tobruk Stage 1’ by Fletcher Residential Ltd, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent reference BUN60326882).

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Urgent Decision: Road Name Approval: New private road created by way of subdivision off Sollum Road, Panmure

267

     

Ngā kaihaina

Signatories

Author

Mal Ahmu - Local Board Advisor - Mngke-Tmk

Authorisers

Louise Mason - GM Local Board Services

Nina Siers - Relationship Manager for Maungakiekie-Tāmaki Puketepapa

 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 


 


 


 


 


 


 


 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 

Urgent decision - Road Name Approval for 13 Ryburn Road, Mt Wellington

File No.: CP2019/19916

 

  

Te take mō te pūrongo

Purpose of the report

1.       To inform the Maungakiekie-Tāmaki Local Board that two urgent decisions were made and approved under delegation by the Chair and Deputy Chair regarding road naming within the subdivision development at 13 Ryburn Road, Mt Wellington (Stage 3A).

Whakarāpopototanga matua

Executive summary

2.       At the 22 November 2016 Maungakiekie-Tāmaki Local Board meeting the board considered the urgent decisions process and passed resolution MTLB/2016/210:

That the Maungakiekie-Tāmaki Local Board:

a)      adopt the urgent decision-making process for matters that require a decision where it is not practical to call the full board together and meet the requirement of a quorum;

b)      delegate authority to the chair and deputy chair, or any person acting in these roles, to make urgent decisions on behalf of the local board;

c)      agree that the relationship manager, chair and deputy chair (or any person/s acting in these roles) will authorise the urgent decision-making process by signing off the authorisation memo;

d)      note that all urgent decisions will be reported to the next ordinary meeting of the local board.   CARRIED

3.       On 5 November 2019 the Chair and Deputy Chair under the urgent decision-making process approved three names for new roads at 13 Ryburn Road, Mt Wellington (Stage 3A), in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60337606 and SUB60337608). This urgent decision is attachment A of this report.

5.       After the decision to approve the road names was made, new information came to light.

6.       The developer received an objection letter from Te Akitai Waiohua regarding the use of the previously approved name ‘Honetana Lane’. This information was not made available to staff at the time the report was presented to the local board.

7.       A request was put to the Maungakiekie-Tāmaki Local Board to revoke part of a resolution made on 5 November 2019 through the urgent decision-making process and to approve one replacement road name for the new private road known as ‘COAL 2’ within the subdivision development at 13 Ryburn Road, Mt Wellington (Stage 3A). This urgent decision is attachment B of this report.

 

 

 

 

 

 

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a)      note the decision made under the urgent decision-making process on 5 November 2019, that the Maungakiekie-Tāmaki Local Board approve 3 names for the following new roads at 13 Ryburn Road, Mt Wellington (Stage 3A), in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60337606 and SUB60337608): i) COAL 1: Titiko Place ii) COAL 2: Honetana Lane iii) COAL 3: Verdant Lane;

b)      note the revocation of part-resolution of the Maungakiekie-Tamaki Local Board urgent decision road naming request on 5 November 2019, a) ii): COAL 2: Honetana Lane;

c)      note the decision made under the urgent decision-making process on 21 November 2019, that the Maungakiekie-Tāmaki Local Board approve Kikorangi Lane for the new road known as ‘COAL 2’, created by way of subdivision at 13 Ryburn Road, Mt Wellington (Stage 3A), in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60337606 and SUB60337608).

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Urgent Decision made on 5 November 2019 by the Maungakiekie-Tāmaki Local Board

277

b

Urgent Decision made on 21 November 2019 by the Maungakiekie-Tāmaki Local Board

297

     

Ngā kaihaina

Signatories

Author

Mal Ahmu - Local Board Advisor - Mngke-Tmk

Authorisers

Louise Mason - GM Local Board Services

Nina Siers - Relationship Manager for Maungakiekie-Tāmaki Puketapapa

 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 

Governance Forward Work Calendar

File No.: CP2019/19347

 

  

Te take mō te pūrongo

Purpose of the report

1.       To present the board with the governance forward work calendar.

Whakarāpopototanga matua

Executive summary

2.       The governance forward work calendar for the Maungakiekie-Tāmaki Local Board is in Attachment A.

3.       The calendar aims to support local boards’ governance role by:

·          ensuring advice on meeting agendas is driven by local board priorities

·          clarifying what advice is required and when

·          clarifying the rationale for reports.

 

4.       The calendar is updated every month. Each update is reported to business meetings. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

 

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a)      note the attached Governance Forward Work Calendar.

 

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Forward Work Calendar

315

     

Ngā kaihaina

Signatories

Author

Tracey Freeman - Democracy Advisor

Authorisers

Louise Mason - GM Local Board Services

Nina Siers - Relationship Manager for Maungakiekie-Tāmaki Puketepapa

 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 

Record of Maungakiekie-Tāmaki Local Board Workshops

File No.: CP2019/19348

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide a summary of the Maungakiekie-Tāmaki Local Board workshops for 15 October, 22 October, 29 October, 5 November, 12 November, 19 November and 26 November 2019.

Whakarāpopototanga matua

Executive summary

2.       Local board workshops are held to give board members an opportunity to receive information and updates or provide direction and have discussion on issues and projects relevant to the local board area. No binding decisions are made or voted on at workshop sessions.

 

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

3.       Note the local board record of workshops held on 15 October, 22 October, 29 October, 5 November, 12 November, 19 November and 26 November 2019.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Maungakiekie-Tamaki Local Board Record of workshops December 2019

319

     

Ngā kaihaina

Signatories

Author

Tracey Freeman - Democracy Advisor

Authorisers

Louise Mason - GM Local Board Services

Nina Siers - Relationship Manager for Maungakiekie-Tāmaki Puketepapa

 


Maungakiekie-Tāmaki Local Board

03 December 2019

 

 







 


 

    

    



[1] http://www.lgnz.co.nz/assets/e41e5fb07f/Elected-Members-Profile-Report-FINAL.pdf