Minutes of Papakura Local Board

i) Takanini Gurudwara, the biggest and the first Sikh temple in New Zealand, for feeding 25,000 attendees on 27 October 2019 for the joint occasion of both Bandi Chhor Diwas (Sikh event) and Diwali (Hindu event). The newly built childcare centre on the premises was also opened at the event.

ii) congratulate the Supreme Sikh Society for organsing an extremely succesful NZ Sikh Games held at the Pulman Park Sporting Complex on 30 November – 1 December 2019. The games were a first for New Zealand, with over a dozen sporting disciplines and more than 10,000 attendees.

iii) celebrating the 550^th Anniversary of Guru Nanak the founder of Sikhism on Tuesday 12 November 2019. Guru Nanak was responsible for shaping the beliefs of the Sikh faith.

CARRIED

6.2

Acknowledgement – Counties Manukau Sporting Excellence Awards

Resolution number PPK/2019/198

MOVED by Member F Auva'a, seconded by Member S Smurthwaite:

That the Papakura Local Board:

a) acknowledge the following recipients from the 2019 Honda NZ Counties Manukau Sporting Excellence Awards held on Sunday 1 December 2019 at the Karaka Pavilion:

i) Keven Mealamu who received the esteemed Sir Barry Curtis Medal, which Sir Barry Curtis presented to Keven. The last time this medal was presented was in 2007

ii) Britney Cunningham-Lee from the Papakura City Football Club who received the Junior Sportswoman of the Year award

iii) Lisa Cross from the Papakura Athletic & Harrier Club who received the Dame Yvette Corlett Memorial, Masters Sportsperson of the Year award

iv) Papakura Athletics & Harriers Club for the Club of the Year award.

CARRIED

7 Petitions

There were no petitions.

8 Deputations

8.1	Deputation - Papakura Business Association
	Tracy Shackleton the Town Centre Manager, Paula Shultz the Papakura Business Association Chairperson, and Peter Bennet the Papakura Business Association Treasurer, were in attendance to speak to their deputation. A copy of the Papakura Business Association’s presentation has been placed on the official minutes and is publicly available on the Auckland Council website as a minute attachment.
	Resolution number PPK/2019/199 MOVED by Member F Auva'a, seconded by Member G Hawkins: That the Papakura Local Board: a) thank Tracy Shackleton, Paula Shultz and Peter Bennet from the Papakura Business Association for their presentation regarding the activities of the association. CARRIED
	Attachments a Papakura Local Board 4 December 2019 - Deputation - The Papakura Business Association

8.2

Deputation - Takanini Sikh Temple

Lali Singh and Ash Bhatti from the Takanini Gurudwara Sikh Temple were in attendance to speak to their presentation.

Resolution number PPK/2019/200

MOVED by Chairperson B Catchpole, seconded by Deputy Chairperson J Robinson:

That the Papakura Local Board:

a) thank Lali Singh and Ash Bhatti from the Takanini Gurudwara Sikh Temple for their presentation on the activities of the temple.

CARRIED

8.3

Deputation - Papakura Marae

Tony Kake, Chief Executive of the Papakura Marae, was in attendance to speak to his presentation.

Resolution number PPK/2019/201

MOVED by Member F Auva'a, seconded by Member G Hawkins:

That the Papakura Local Board:

a) thank Tony Kake from the Papakura Marae for his presentation on the strategic priorities of the Papakura Marae.

CARRIED

9 Public Forum

9.1

Public Forum - The Papakura Museum

Ione Cussen, Papakura Museum Curator, spoke to a Papakura Museum funding proposal.

Resolution number PPK/2019/202

MOVED by Chairperson B Catchpole, seconded by Member S Smurthwaite:

That the Papakura Local Board:

a) thank Ione Cussen from the Papakura Museum for her public forum presentation regarding funding for a Papakura Museum exhibition.

CARRIED

10 Extraordinary Business

There was no extraordinary business.

Secretarial Note: Item 12 was taken at this time.

Chairperson's Update

Resolution number PPK/2019/203

MOVED by Chairperson B Catchpole, seconded by Member G Hawkins:

That the Papakura Local Board:

a) receive the verbal report from the Papakura Local Board Chairperson.

CARRIED

Governing Body Member's Update

A copy of Councillor Angela Dalton’s update report has been placed on the official minutes and is publicly available on the Auckland Council website as a minute attachment.

Resolution number PPK/2019/204

MOVED by Chairperson B Catchpole, seconded by Deputy Chairperson J Robinson:

That the Papakura Local Board:

a) receive Governing Body Members Angela Dalton written and verbal update, and Daniel Newman’s verbal update.

CARRIED

Attachments

a Papakura Local Board 4 December 2019 - Councillor Angela Dalton update

Auckland Transport December 2019 report to the Papakura Local Board

James Ralph, Auckland Transport Relationship Manager was in attendance to speak to his report.

Resolution number PPK/2019/205

MOVED by Member F Auva'a, seconded by Member G Hawkins:

That the Papakura Local Board:

a) receive the Auckland Transport December 2019 update report.

b) allocate an additional $45,000 from the Papakura Local Board Transport Capital Fund (LBTCF) to the Central Park new path and lighting project (2019-2022 Community Facilities work programme line item 2886) to allow construction to proceed.

c) expresses concern at the discrepancy between the costs quoted in paragraphs 18 and 19 in Attachment A to the report entitled “Auckland Transport’s Monthly Update to the Papakura Local Board - December 2019”, for Projects #12 and #13, and the information provided to the local board by the Community Facilities department at a workshop on 21 August 2019, which shows the cost of delivering Project 12 as being between $2.8million and $3million, and the cost of delivering Project 13 as being between $1million and $1.2million.

d) note that the board expressed a preference to progress stage 1 of Project 12 at a cost of $1,054,683.33, subject to a formal report from the Community Facilities department to a business meeting and a resolution by the board.

e) amend resolution b) of PPK/2019/121 resolved at the 24 July 2019 Papakura Local Board business meeting to read as follows:

b ) agree the following prioritised list to utilise the $746,404 Community Safety Fund allocated to the Papakura Local Board area, with any shortfall in funding ~~to be funded from the board’s Transport Capital Fund~~ being reported to the board for consideration of a top up from the board’s Transport Capital Fund:

*Project #*	*Project Name*	*Rough Order of Cost*	*Priority*
*CSFA1.6*	*Wood St (outside New World): raised zebra crossing*	*$260,000*	*Priority 1 - Year 1*
*CSFA1.5*	*Porchester Rd/Manuroa Rd: refuge improvements*	*$78,000*	*Priority 2 - Year 2*
*CSFA1.1*	*Clevedon Rd near Grove Road: raised zebra crossing*	*$260,000*	*Priority 3 - Year 2*
*CSFA1.7*	*Settlement Rd (at Presb. Church): safety improvements*	*$65,000*	*Priority 4 - Year 2*
*CSFA1.3*	*Elliot St/Ray Small Park: pedestrian refuge*	*$65,000*	*Priority 5 - Year 2*
*CSFA1.4*	*Manuroa Rd @ Old Park: new refuge/haven*	*$65,000*	*Priority 6 - Year 2*
*CSFA1.2*	*East St (outside New World): zebra crossing*	*$260,000*	*Priority 7 – Year 2*
*Total*		*$1,053,000*

f) request the local board chairperson meet with the General Manager Stakeholder and Partnerships of Auckland Transport, to ensure Auckland Transport’s investigation into the feasibility of the cemetary site continues as an alternate bus layover location due to the bus interchange being unfunded in the Regional Land Transport Plan.

CARRIED

Papakura Local Board Small Grants, Round One 2019/2020 grant allocations

Resolution number PPK/2019/206

MOVED by Member G Hawkins, seconded by Member S Smurthwaite:

That the Papakura Local Board:

a) agree to fund, part-fund or decline the following Small Grant, Round One 2019/20202 grant applications:

Application ID	Organisation	Requesting funding for	Amount requested	Amount granted
QR2014-101	New Netball Team Limited	Towards venue hire costs for the "Northern Stars" home games.	$2,000.00	$500
QR2014-102	Papakura Learn to Swim Club	Towards pool venue fees of the Papakura Learn to Swim Club.	$1,000.00	$1,000
QR2014-103	Losalia Aleva	Towards venue hire costs and tutor fees of the "Ukelele Mana" programme.	$1,000.00	$0.00
QR2014-105	Papakura Business Association	Towards costs associated with the installation and removal of the commemorative ANZAC flags.	$2,000.00	$2,000
QR2014-107	Papakura Croquet Club Incorporated	Towards costs for the electrical wiring of the Papakura Croquet Club.	$1,000.00	$600
QR2014-108	Karaka Lakes Christmas Lights Incorporated	Towards traffic management costs for the Karaka Lakes Christmas lights.	$2,000.00	$1,000
QR2014-110	Communicare CMA Auckland Incorporated	Towards venue hire costs for the Papakura Friendship Centre.	$1,495.00	$1,495
QR2014-111	Louise Goodson	Towards wool and knitting costs for new-born babies at the Papakura birthing unit.	$1,000.00	$250
QR2014-112	Life Education Trust Counties Manukau	Towards work books for the Life Education Trust programme in Papakura Schools.	$2,000.00	$2,000
QR2014-116	Auckland Country Music Association Incorporated	Towards the "2020 Auckland Country Music Awards", venue hire costs.	$2,191.84	$2,000
QR2014-117	Tardigrade World	Towards costs for an arts exhibition on waste culture, artist fees, materials and marketing expenses.	$2,000.00	$0.00
QR2014-118	Papakura and Districts Historical Society Incorporated	Towards exhibition hire and freight costs for the "Tumatanui me Tumataiti, Public and Private" photograph exhibition.	$2,000.00	$2,000
QR2014-120	Youthline Auckland Charitable Trust	Towards a contribution for the costs for training of volunteer counsellors in the Papakura area.	$1,500.00	$1,500
QR2014-121	Karaka Lakes Community Group	Towards costs for the installation of outdoor tables and a park bench at the Karaka Lakes.	$2,000.00	$0.00
QR2014-124	Totara Hospice	Towards costs for medical equipment, bariatric crutches and transfer belts.	$1,086.51	$1,086.51
QR2014-125	Counties Manukau Gymnastics	Towards acknowledgement gifts for Counties Manukau Gymnastics coaches.	$1,650.00	$0.00
QR2014-126	Archery New Zealand Incorporated	Towards venue hire costs for Bruce Pullman Park for the "2020 Archery National Championships".	$2,000.00	$1,000
QR2014-127	Drury United Football Club Incorporated	Towards junior football coaching costs.	$2,000.00	$2,000
QR2014-128	Rosehill College	Towards costs for uniforms for the “First XI” cricket team at Rosehill College.	$1,895.00	$1,895
Total			$31,818.35	$20,326.51

CARRIED

Papakura Youth Scholarships 2019/2020

Resolution number PPK/2019/207

MOVED by Member F Auva'a, seconded by Deputy Chairperson J Robinson:

That the Papakura Local Board:

a) note the amount available for the Youth Scholarships is $30,000 from the Arts, Culture and Events work programme line #135 - being $15,000 for Youth Scholarships and $15,000 for Rangatahi Youth Development.

b) approve the following Papakura Youth Scholarships 2019/2020 applications:

Application ID	Requesting scholarship for	Amount requested	Amount granted
PAPSCH01 Miriam Othmani	Bachelor of Health Science	$2,000	$2,000
PAPSCH04 Mei Kong	Towards Bachelor of Nursing (first year)	$2,000	$2,000
PAPSCH06 Kenna Marie Richmond	Bachelor of Health, Sport & Human Performance - Majoring in Sports Development and Coaching	$2,000	$2,000
PAPSCH07 Hayley Tiana James	Bachelor of Law/ LLB conjoint with economics	$2,000	$2,000
PAPSCH08 Jacquelyn Grace	Bachelor of Arts (Criminology) and Bachelor of Music (Classical Performance)	$2,000	$2,000
PAPSCH09 Frances Glynn	Bachelor of Visual Arts - Art and Design	$2,000	$1,000
PAPSCH10 Madeleine Wilson	Kai Oranga Peru	$1,500	$1,500
PAPSCH14 Christina Leiataua	Bachelor of Law	$2,000	$1,300
PAPSCH19 Lizza Jemma Siafolau	Bachelor of Nursing or Healthcare	$2,000	$2,000
PAPSCH23 La Laufale	Travel and Tourism Certificate	$2,000	$2,000 subject to a reference being provided by the end of the first quarter
PAPSCH25 Paige Bell	Bachelor of Science (first year Biomedical Sciences	$2,000	$2,000
PAPSCH27 John Ulumani Naseri	Bachelor of Education and Law	$,2000	$2,000 – subject to a reference being provided by the end of the first quarter
PAPSCH28 Desiree Rosalani Mycroft	New Zealand Diploma in Christian Studies	$4,999	$1,000
PAPSCH29 Morehu Jacob Te Moananui	Building and Construction Level 4, MIT	$3,000	$2,000 subject to a reference being provided by the end of the first quarter
PAPSCH32 Gwyneth Parallag	United Nations Youth Global Development Tour	$2,000	$1,000
PAPSCH33 Chhavi Breja	Postgraduate Diploma in Psychology (PGDipPsych)	$2,000	$1,000
Total:		$35,499	$26,800

CARRIED

Licences to occupy for two community gardens at Keri Downs Park, 200R Dominion Road, Papakura

Resolution number PPK/2019/208

MOVED by Member F Auva'a, seconded by Member G Hawkins:

That the Papakura Local Board:

a) approve, under the Local Government Act 2002, the public notification of Auckland Council’s intention to enter into two licences to occupy for community gardens on land described as Part Lot 11 Deposited Plan, 112443 comprising 6.8294 hectares, Part NA70C/706 at Keri Downs Park, 200R Dominion Road, Papakura (outlined in red in Attachment A the report entitled ” Licences to occupy for two community gardens at Keri Downs Park, 200R Dominion Road, Papakura”).

b) delegate to the Papakura Local Board Chairperson, following public notification, the authority to appoint a hearings panel to consider submissions and objections, and to make a decision.

c) grant, once any objections received are resolved, a licence to occupy for approximately 2,413 square meters (more or less), under the Local Government Act 2002, to Umataha Papakura Tongan Community Association Incorporated, for the land at Keri Downs Park, 200R Dominion Road, Papakura (outlined in yellow in Attachment B) under the following terms and conditions:

i) Term – three (3) years commencing 1 July 2019, with one three (3) year right-of-renewal;

ii) Rent - $1.00 (plus GST) per annum, if demanded.

d) grant, once any objections received are resolved, a licence to occupy for approximately 2,418 square meters (more or less), under the Local Government Act 2002, to Papakura Tongan Otu Motu Anga’a Society Incorporated, for the land at Keri Downs Park, 200R Dominion Road, Papakura (outlined in blue in Attachment B) under the following terms and conditions:

i) Term – one (1) year commencing 1 July 2019, with a single one (1) year right-of-renewal;

ii) Rent - $1.00 (plus GST) per annum, if demanded.

CARRIED

Community lease renewal for Papakura Bowling Club Incorporated at Green Street Reserve, 22 Green Street, Papakura

Resolution number PPK/2019/209

MOVED by Member K Mealamu, seconded by Deputy Chairperson J Robinson:

That the Papakura Local Board:

a) approve the renewal of the community lease to Papakura Bowling Club Incorporated for the land and building at 22 Green Street, Papakura, subject to the terms and conditions of the existing lease dated 8 May 1986, with the following terms:

i) term – final term of 33 years, final expiry 31 July 2052

ii) rent review - the annual rent to be $1.00 (plus GST) if demanded.

CARRIED

New Road Name for a Private Way in the Subdivision at 14 Opaheke Road and 15 King Edward Avenue, Papakura by TR1 Limited.

Resolution number PPK/2019/210

MOVED by Deputy Chairperson J Robinson, seconded by Member F Auva'a:

That the Papakura Local Board:

a) approve the following one (1) road name for the subdivision at 14 Opaheke Road and 15 King Edward Avenue, Papakura (Council references BUN60339511 / SUB60339513), in accordance with section 319(1)(j) of the Local Government Act 1974:

i) Road One – Korakora Lane.

CARRIED

New Road Name Approval: Two New Roads within the Waiata Shores Subdivision at 1V Great South Road, Takanini

.Resolution number PPK/2019/211

MOVED by Member F Auva'a, seconded by Member G Hawkins:

That the Papakura Local Board:

a) approve the following road names for the two new roads within the Waiata Shores subdivision at 1V Great South Rd, Takanini, by Fletcher Residential Limited (resource consent reference SUB60235747-A):

i) Road 8 – Te Mura Crescent

ii) JOAL 1 – Lady McKenzie Mews.

CARRIED

New road names in the subdivision at 257 Hingaia Road, Karaka by New Hong Jie Limited

Resolution number PPK/2019/212

MOVED by Member G Hawkins, seconded by Deputy Chairperson J Robinson:

That the Papakura Local Board:

a) approve the following names for five new roads created by way of subdivision at 257 Hingaia Road, Karaka, by New Hong Jie Limited (Council resource consent reference SUB60217679), in accordance with section 319(1)(j) of the Local Government Act 1974:

i) Road One – Trenton Way

ii) Road Two - Soneri Way

iii) Road Three – Seachange Avenue

iv) Road Four – Solvit Way

v) Road Five – Baluchi Crescent.

CARRIED

New Road Names for Four New Public Roads in the Subdivision at 169 Walters Road, Takanini, Papakura, by Interface Homes Ltd

Resolution number PPK/2019/213

MOVED by Member G Hawkins, seconded by Member K Mealamu:

That the Papakura Local Board:

a) approve the following four new road names from the abovementioned list of options for the subdivision at 169 Walters Road, Takanini, (council resource consent references BUN60314343 and SUB60314730), in accordance with section 319(1)(j) of the Local Government Act 1974:

i) Road One – Kaha Road

ii) Road Two – John Burn Road

iii) Road Three – Tētēkura Street

iv) Road Four – Kairākau Street.

b) staff to ensure the correct use of macrons or double vowels of the Māori road names be used in the street signs.

CARRIED

Local board governance work management for the 2019-2022 triennium

Resolution number PPK/2019/214

MOVED by Member S Smurthwaite, seconded by Member G Hawkins:

That the Papakura Local Board:

a) endorse the following approach to effectively and efficiently manage the governance work of the local board for the 2019-2022 triennium:

i) maintain a key focus on annual work programmes and their implementation through quarterly reporting and regular workshops with the whole local board, with decisions made at business meetings

ii) appoint topic area leads who will:

· act as a champion for the topic area in full local board conversations

· focus on work programme activities / projects within their topic area

· maintain relationships with key stakeholders

· understand relevant community needs and preferences

· provide guidance to staff on the board’s preferred approach to an issue/project and identify issues that need further discussion/advice/information before the board provides direction/decision.

iii) appoint nominated local board members who will be consulted on landowner consents and events, and who will provide feedback on liquor licences and resource consents

iv) appoint nominated local board members to external organisations.

CARRIED

Papakura Local Board appointments and delegations for the 2019-2022 electoral term

Resolution number PPK/2019/215

MOVED by Member S Smurthwaite, seconded by Member K Mealamu:

That the Papakura Local Board:

a) appoint Brent Catchpole (Chairperson) and Jan Robinson (Deputy Chairperson), as the nominated local board members for landowner consents (including landowner consents for filming) and authorises them to:

i) be the point of consultation for staff on all applications for landowner consent and, at their discretion, refer any application for landowner consent to the local board for a local board decision, and

ii) to be the point of consultation for staff on proposed asset renewal works and, at their discretion, refer any proposed asset renewal works to the local board for a local board decision

iii) receive staff notifications of areas that may involve reputational, financial, performance or political risk.

b) delegate to member Brent Catchpole (Chairperson) and Jan Robinson (Deputy Chairperson) as the alternate, the authority to prepare and provide local board views and speak to those local board views at any hearings on applications for liquor licences.

c) appoint the following members as topic leads and alternates:

Topic lead and responsibilities	Lead	Alternate
Arts, Community and Events · Arts and Culture line items in Arts, Community and Events Work Programme · Events line items in Arts, Community and Events Work (ACE) Programme · Community Empowerment line items Arts, Community and Events Work Programme · Heritage line items in the Plans and Places Work Programme · Local events permit feedback · Emergency management	George Hawkins Felicity Auva’a (ACE) Felicity Auva’a (Heritage)	Felicity Auva’a
Community Facilities, Renewals, Services and Leases · Community Facilities work programme line items - renewals - development - growth - Locally Driven Initiatives (LDI) Capex · Community Facilities: Leases Work Programme · Community Places line items in the Arts, Community and Events Work Programme	Felicity Auva’a	Sue Smurthwaite
Infrastructure and Environmental Services · Infrastructure and Environmental Services Work Programme. · Waste solutions work programme · Healthy Waters work programme · Climate change	Sue Smurthwaite	George Hawkins
Libraries and Information Services · Libraries Work Programme · Library renewal line items in the Community Facilities Renewals Work Programme	Sue Smurthwaite	George Hawkins
Local Planning and Economic Development · Town centre development line items in the Plans and Places Work Programme · Local economic development (ATEED) Work Programme · Resource consents feedback · Business Improvement Districts Local Economic Development Initiatives · Manurewa Takanini Papakura Integrated Area Plan	Brent Catchpole	Jan Robinson
Māori Responsiveness · Relationships with mana whenua and matāwaka · Māori Input into Local Board Decision Making · Cross council response to Māori	Brent Catchpole	Jan Robinson and Keven Mealamu
Parks, Sports and Recreation · Local Parks Work Programme · Sports Parks Work Programme · Sport and Recreation Work Programme · Leisure Work Programme · Community Facilities: parks renewals Work Programme	Jan Robinson	Felicity Auva’a and Sue Smurthwaite and Keven Mealamu
Transport · Auckland Transport Capital Fund Work Programme · Auckland Transport safer communities · Auckland Transport Maintenance, Renewals and Networks · Traffic Control Consultation feedback · Greenways plan	Jan Robinson	Brent Catchpole

d) appoint the following leads and alternates in a liaison role, for the following key stakeholder groups:

Key Stakeholder Liaison Roles	Lead(s)	Alternate
Addison Residents Group	Jan Robinson	George Hawkins
Coastguard Liaison	Brent Catchpole	No alternate
Conifer Grove Residents Group	Brent Catchpole	George Hawkins
Drury Community Group	George Hawkins	Brent Catchpole
Grey Power and Age Concern	Sue Smurthwaite	No alternate
Karaka Harbourside Residents Group	Sue Smurthwaite	Brent Catchpole
Karaka Lakes Community Group	Felicity Auva’a	Sue Smurthwaite
Kura Connect Steering Group	Brent Catchpole	Keven Mealamu
Massey Park Users Group	Jan Robinson	Keven Mealamu
McLennan Residents Group	Keven Mealamu	Brent Catchpole
Neighbourhood Support	Sue Smurthwaite	Felicity Auva’a
Pahurehure Inlet Protection Society (PIPS)	Felicity Auva’a	Sue Smurthwaite
Papakura Community Network	Jan Robinson	Felicity Auva’a
Papakura Crime Watch Patrols	Sue Smurthwaite	Felicity Auva’a
Police Liaison	Brent Catchpole and Keven Mealamu	No alternate
Sikh Community	Brent Catchpole	Jan Robinson
Takanini Residents Action Group (TRAG)	Brent Catchpole	George Hawkins

e) request a review of all appointments and delegations be scheduled on or before 30 April 2021.

CARRIED

Appointment of Papakura Local Board members to external community organisations and representatives for various council initiatives

Resolution number PPK/2019/216

MOVED by Member G Hawkins, seconded by Member S Smurthwaite:

That the Papakura Local Board:

a) appoint the following members as leads and alternates to the external community groups and organisations listed below for the 2019-2022 triennium:

External organisation	Lead	Alternate
Auckland International Airport Ltd Aircraft Noise Community Consultative Group	Jan Robinson	Keven Mealamu
Ardmore Airport Noise Consultative Committee (AANCC)	Brent Catchpole	George Hawkins
Kohuora Auckland South Corrections Facility Community Impact Forum	Sue Smurthwaite	Brent Catchpole
Kohuora Auckland South Corrections Facility Social Impact Fund Allocation Committee – nomination of candidate for consideration	Felicity Auva’a	No alternate required
Merton Trust	Felicity Auva’a	George Hawkins
Papakura Citizens Advice Bureau	Sue Smurthwaite	Jan Robinson
Papakura Business Association Business Improvement District (BID)	Brent Catchpole	Jan Robinson and Keven Mealamu
Papakura Youth Council	Keven Mealamu and George Hawkins	No alternate
Takanini Business Association	Jan Robinson	Brent Catchpole
Council Initiatives
The Southern Initiative Joint Steering Group (1 representative)	Sue Smurthwaite	Felicity Auva’a
Pukekiwiriki Pā Joint Management Committee	Full board (see resolution b)
Māori input into local board decision-making	Brent Catchpole and Keven Mealamu	No alternate
Volunteer Awards Panel	Full board
Youth Scholarships Panel	Full board but George Hawkins will be the initial contact for staff before workshops and any decision making by the board, along with two youth council representatives.

b) note that the Pukekiwiriki Paa Joint Management Committee comprises all six Papakura Local Board members and six mana whenua representatives (under Resolution PPK/2014/1).

CARRIED

Process for appointment of Local Government New Zealand National Council representative

Resolution number PPK/2019/217

MOVED by Member F Auva'a, seconded by Member G Hawkins:

That the Papakura Local Board:

a) note the amended Local Government New Zealand (LGNZ) rules.

b) endorse Option A (selection panel made up of representatives from each local board) as the process for appointing the local board representative to the Local Government New Zealand (LGNZ) National Council.

c) delegate to Jan Robinson the Deputy Chairperson, to be part of the selection panel to appoint the local board representative to the Local Government New Zealand (LGNZ) National Council, as the chairperson has put his name forward as a candidate for the LGNZ National Council to represent the local boards.

d) agree in principle to two annual meetings of Auckland Council and Local Government New Zealand (LGNZ) (or their representatives) with the arrangements to be decided by the three Auckland Council representatives to the LGNZ National Council and staff.

e) endorse the proposal that the meetings of the Auckland Council/ Local Government New Zealand (LGNZ) meetings be co-chaired by the governing body and local board representatives appointed to the LGNZ National Council.

CARRIED

Reinstatement of Manukau Harbour Forum

Resolution number PPK/2019/218

MOVED by Chairperson B Catchpole, seconded by Deputy Chairperson J Robinson:

That the Papakura Local Board:

a) agree to re-constitute the Manukau Harbour Forum Joint Committee with the Franklin, Māngere-Ōtāhuhu, Manurewa, Maungakiekie-Tāmaki, Ōtara-Papatoetoe, Puketāpapa, Whau, and Waitākere Ranges Local Boards for the 2019/22 electoral term.

b) appoint member Sue Smurthwaite and member George Hawkins as an alternate member to the Manukau Harbour Forum.

c) note the first workshop and meeting of the Manukau Harbour Forum is scheduled for 10am–1pm Friday 13December 2019 in Mangere.

d) note that the reconstituted Forum will have two co-chairs one being a local board member and one being a governing body representative of the Manukau Harbour Forum. The local board co-chair representative will be elected by a majority of members at the first meeting. An invitation will be extended to the Governing Body to appoint two members noting one will act in a co-chair role.

e) confirm the updated Terms of Reference for the Manukau Harbour Forum as outlined in Attachment A to this report, noting they have been amended enabling two members of the Governing Body to be invited to join the forum, one of the Governing Body members will be co-chair of the forum.

f) delegate authority to the Manukau Harbour Forum to make decisions within its Terms of Reference, noting that any significant or controversial decisions will only be made by the forum with the confirmation by resolution of all the member boards that would be affected by the decision and that the local board will reserve the right to hold and promote a different view to that of the forum on any issue that may impact the local board area.

g) confirm that any further changes to the Manukau Harbour Forum’s Terms of Reference will be agreed first by the forum then recommended to the nine member boards for their approval, noting that resolutions must be identical.

h) note that in order for the requirements of this agreement for the Manukau Harbour Forum to be reached, the resolutions of each of the nine-member boards made in respect of recommendations a)-f) above (with the exception of (b) where appointees are to be named) must be identical and that in the absence of identical resolutions by all member boards, the forum will not meet the requirements under clause 30a of Schedule 7 to the Local Government Act 2002.

i) receive and note the Manukau Harbour Forum governance and management support review report (Attachment B to the report entitled “Reinstatement of Manukau Harbour Forum”).

CARRIED

Adoption of a business meeting schedule

Resolution number PPK/2019/219

MOVED by Member F Auva'a, seconded by Deputy Chairperson J Robinson:

That the Papakura Local Board:

a) adopt the meeting schedule outlined below for the 2019-2022 electoral term:

Year	Date	Venue
2019	4 December 2019	Council Chambers, Papakura Service Centre, 35 Coles Crescent, Papakura
2020	26 February 2020	Council Chambers, Papakura Service Centre, 35 Coles Crescent, Papakura
	25 March 2020
	22 April 2020
	Additional – 6 May 2020
	27 May 2020
	Additional - 17 June 2020
	24 June 2020
	22 July 2020
	26 August 2020
	23 September 2020
	28 October 2020
	25 November 2020
	9 December 2020
2021	24 February 2021	Council Chambers, Papakura Service Centre, 35 Coles Crescent, Papakura
	24 March 2021
	28 April 2021
	26 May 2021
	23 June 2021
	28 July 2021
	25 August 2021
	22 September 2021
	27 October 2021
	24 November 2021
	8 December 2021
2022	23 February 2022	Council Chambers, Papakura Service Centre, 35 Coles Crescent, Papakura
	23 March 2022
	27 April 2022
	25 May 2022
	22 June 2022
	27 July 2022
	24 August 2022
	28 September 2022

b) agree to commence business meetings at 4.30pm, and to be held at the Council Chambers, Papakura Service Centre, 35 Coles Crescent, Papakura. Public forum and deputations will be scheduled in the early part of the business meeting, to enable participation by the public and stakeholders in the democratic process.

c) note the dates and time for meetings for local board plans and local board agreements are yet to be finalised.

CARRIED

Urgent decision-making process

Resolution number PPK/2019/220

MOVED by Member S Smurthwaite, seconded by Deputy Chairperson J Robinson:

That the Papakura Local Board:

a) adopt the urgent decision-making process for matters that require a decision where it is not practical to call the full board together and meet the requirements of a quorum.

b) delegate authority to the chair and deputy chair, or any person acting in these roles, to make urgent decisions on behalf of the local board.

c) agree that the relationship manager, chair and deputy chair (or any person/s acting in these roles) will authorise the urgent decision-making process by signing off an authorisation memo.

d) note that all urgent decisions will be reported to the next ordinary meeting of the local board.

CARRIED

Elected Members Expense Policy 2019

Resolution number PPK/2019/221

MOVED by Chairperson B Catchpole, seconded by Member G Hawkins:

That the Papakura Local Board:

a) agree in principle with the draft Auckland Council Elected Member Expense Policy 2019.

CARRIED

Annual Budget 2020/2021 consultation

Resolution number PPK/2019/222

MOVED by Member F Auva'a, seconded by Member G Hawkins:

That the Papakura Local Board:

a) approve Attachment A - local content for consultation, and Attachment B - local supporting information for consultation to the report entitled “Annual Budget 2020/2021 consultation”.

b) delegate authority to the local board chairperson to approve any final changes required to the local content and supporting information for the Papakura Local Board for the Annual Budget 2020/2021 consultation, including online consultation content.

c) approve the following Have Your Say event in the local board area during the Annual Budget 2020/2021 consultation period:

i) Have Your Say drop in (existing event Movies in the Park),

Friday 6 March 2020, 6pm-8pm

Central Park, Wood Street, Papakura, Auckland.

d) delegate authority to the local board chairperson to approve any final changes required to the Have Your Say event.

e) delegate to the following elected members and staff the power and responsibility to hear from the public through ‘spoken (or New Zealand sign language) interaction’ in relation to the local board agreement at the council’s public engagement events, during the consultation period for the Annual Budget 2020/2021:

i) local board members and chairperson

ii) General Manager Local Board Services, Local Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor

iii) any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer.

CARRIED

Auckland Council’s Quarterly Performance Report: Papakura Local Board for quarter one 2019/2020

Resolution number PPK/2019/223

MOVED by Deputy Chairperson J Robinson, seconded by Member S Smurthwaite:

That the Papakura Local Board:

a) receive the performance report for quarter one ending 30 September 2019.

b) approve the reallocation of $5,000 from the ‘Community Grants (PPK)’ work programme line 346 to the ‘Local Civic Events – Papakura’ work programme line 290 for the proposed upcoming local civic events.

c) note that the Community Facility 2019/2020 work programme and 2020-2022 indicative work programme has been updated to reflect financial deferrals as a part of the Annual Plan process as shown in Attachment C to the report entitled “Auckland Council’s Quarterly Performance Report: Papakura Local Board for quarter one 2019/2020”.

d) approve the amendment to activity description of the Community Facilities 2019 – 2022 work programme activity ‘Karaka Harbourside erosion - renew and extend seawall, drainage and footpath’ SharePoint ID 2423 to state ‘FY21/22 - deliver physical works’.

e) revoke resolution PPK/2018/143, in relation to the McLennan Park pathways projects which read as follows:

i) $45,000 from the FY2018/2019 Locally Driven Initiatives (LDI) capital expenditure (capex) funds to progress the resource consent for the storage of ‘fill’ from the adjacent Housing New Zealand development.

ii) $392,689 from the FY2018/2019 Locally Driven Initiatives (LDI) capital expenditure (capex) funds to progress design, resource consenting and physical works phases for the minor connecting pathways 3, 5 & 6 as per the McLennan Park Masterplan.

f) approve the removal of FY2019/2020 Community Facilities work programme line 2448 (originally adopted as part of the work programme in resolution PPK/2019/104). This activity was to carry out the design, consent and physical works for the first stage of the McLennan Park upgrade project, a shared access way from Battalion Drive to Artillery Drive.

CARRIED

Papakura Local Board participation in Tuia Te Here Tangata 2020

Resolution number PPK/2019/224

MOVED by Member F Auva'a, seconded by Member G Hawkins:

That the Papakura Local Board:

a) agree to participate in the 2020 Tuia programme.

b) agree to incorporate the Tuia programme into the Papakura Local Board 2019/2020 and 2020/2021 work programme, noting:

i) there will be no cost to the local board locally driven initiative operational budget

ii) funding of $3,000 will be provided from the Māori outcomes rangatahi engagement budget

iii) the $3,000 funding is to cover rangatahi travel costs and rangatahi-led community project

iv) the funds will be released to the local board on confirmation of the participating rangatahi (Māori youth).

c) appoint a 2020 Tuia Programme selection panel consisting of the Papakura Māori responsiveness topic leads and the Chief Executive of Ngāti Tamaoho Trust with delegated authority to select that rangatahi for the 2020 Tuia programme.

CARRIED

Papakura Local Board Achievements Register 2019-2022 Political Term

Resolution number PPK/2019/225

MOVED by Chairperson B Catchpole, seconded by Member F Auva'a:

That the Papakura Local Board:

a) request the following new achievements be added to the Papakura Local Board Achievements Register for the 2019-2022 political term:

Date	Achievement
6 November 2019	Inaugural meeting: Swearing in of members Election of Chairperson Brent Catchpole Election of Deputy Chairperson Jan Robinson
8 November 2019	Attended the Free Family Event - Kuraconnect Turbo Touch
10 November 2019	Supported and attended the Armistice Day memorial event
12 November 2019	Attended the Conifer Grove Residents Association meeting
14 November 2019	Attended the Senior Prizegiving at Papakura High School
16 November 2019	Attended the kumara planting at Redcrest Avenue Community Garden
16 November 2019	Attended the opening night of “Dads Army” at the Papakura Theatre Company
17 November 2019	Supported and attended the Clarice Reserve Playground Opening
20 November 2019	Attended the Rain Garden planting at Smiths Ave
21 November 2019	Supported and attended the Franklin and Papakura Citizenship Ceremony
21 November 2019	Attended the Conifer Grove School gala
27 November 2019	Supported and attended the Papakura Commercial Projects Group meeting
27 November 2019	Attended Christmas at the Paa

CARRIED

Papakura Local Board Workshop Records

Resolution number PPK/2019/226

MOVED by Member K Mealamu, seconded by Member G Hawkins:

That the Papakura Local Board:

a) note the Papakura Local Board Workshop Records held on:

i) 18 September 2019

ii) 13 November 2019

iii) 20 November 2019.

CARRIED

Papakura Local Board Governance Forward Work Calendar - December 2019

Resolution number PPK/2019/227

MOVED by Member F Auva'a, seconded by Member S Smurthwaite:

That the Papakura Local Board:

a) note the Governance Forward Work Calendar as at 26 November 2019.

CARRIED

36 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

7.20 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Papakura Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Councillor	Angela Dalton (from item 8.1 until item 13)
Councillor	Daniel Newman, JP (until item 14)
Independent Māori Statutory Board Member	Tony Kake

Chairperson	Brent Catchpole
Deputy Chairperson	Jan Robinson
Members	Felicity Auva'a
	George Hawkins
	Keven Mealamu
	Sue Smurthwaite