Rodney Local Board

 

OPEN MINUTES

 

 

Minutes of a meeting of the Rodney Local Board held in the Warkworth Town Hall, 21 Neville Street, Warkworth on Wednesday 11 December 2019 at 3.00pm.

 

present

 

Chairperson

Phelan Pirrie

 

Deputy Chairperson

Beth Houlbrooke

 

Members

Brent Bailey

 

 

Steve Garner

 

 

Danielle Hancock

 

 

Louise Johnston

 

 

Vicki Kenny

 

 

 

ABSENT

 

Members

Tim Holdgate

 

 

 

Colin Smith

 

 

 

 

 

 

 


Rodney Local Board

11 December 2019

 

 

 

1          Welcome

 

The Chairperson welcomed those in attendance and opened the meeting with a Karakia.

 

 

2          Apologies

  

Resolution number RD/2019/152

MOVED by Deputy Chairperson B Houlbrooke, seconded by Member S Garner:  

That the Rodney Local Board:

a)         accept apologies from Members T Holdgate and C Smith for absence

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number RD/2019/153

MOVED by Chairperson P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board:

a)         confirm the extraordinary minutes of its meeting, held on Tuesday, 5 November 2019 and the extraordinary minutes of its meeting, held on Wednesday, 20 November 2019, as a true and correct record.

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

7          Petitions

 

 

There were no petitions.

 

10        Extraordinary Business

 

Pursuant to Standing Order 2.4.6, the meeting agreed to discuss the process for preparing feedback to the Reducing Waste: a more effective landville levy proposal consultation and Transforming the resource management system: opportunities for change – Issues and Options paper.


 

 

Note:   From this point forward, agenda items were taken in the following order:

 

            Item

            11        Grant of a new community lease to The Mahurangi Community Trust with provision          for a sub-lease to Fire and Emergency New Zealand at Goodall Reserve, 326   Mahurangi East Road, Snells Beach

            12        Renewal and variation of community lease to Albertland & Districts Museum         Incorporated for land at Wellsford War Memorial Park, Wellsford

            13        Revocation of resolution number RD/2019/117 relating to the variation of lease to                         Wellsford Tennis Club Incorporated to record the partial surrender of its lease area                       at Wellsford Centennial Park and replacement resolution

            14        Proposed One Warkworth Business Association Inc business improvement district                       establishment project

            16        Auckland Transport update December 2019

            17        New road name in the Terry Sun subdivision at 296 Amreins Road, Taupaki

            15        Development of playground - Milldale subdivision - Stage 1b, Pine Valley

            18        Annual Budget 2020/2021 consultation

            19        Auckland Council’s Quarterly Performance Report: Rodney Local Board for quarter                      one 2019/2020

            20        Elected Members Expense Policy 2019

            21        Project Leads

            23        Local Board Representative on the Auckland Council Hauraki Gulf Political                                   Reference Group

            24        Adoption of a business meeting schedule

            25        Deputations and public forum update

            26        Governance forward work calendar

            27        Consideration of extraordinary items

            8          Deputations

                        8.2 Deputation - PestFree Warkworth

            22        Local Board representation on the Rural Advisory Panel

8.3 Deputation - Mahurangi College

8.2 Deputation - Friends of Awa Matakanakana (FOAM)

8.4 Deputation - One Warkworth Business Association

            9          Public Forum

 

 

11

Grant of a new community lease to The Mahurangi Community Trust with provision for a sub-lease to Fire and Emergency New Zealand at Goodall Reserve, 326 Mahurangi East Road, Snells Beach

 

Karen Walby – Community Lease Specialist, was in attendance for this item.

 

Resolution number RD/2019/154

MOVED by Deputy Chairperson B Houlbrooke, seconded by Member S Garner:  

That the Rodney Local Board:

a)      grant a new community lease to The Mahurangi Community Trust with provision for a sub-lease to Fire and Emergency New Zealand on land at Goodall Reserve, 326 Mahurangi East Road, Snells Beach comprising 1582 square metres (more or less) which consists of 1033 square metres on the parcel legally described as Part Lot 3 DP 114828 and a 549 square metre portion on the parcel legally described as Section 1 SO 530069 (Attachment A to the agenda report) subject to the following terms and conditions:

i)       term – 10 years with one right of renewal for 10 years commencing 1 January 2020

ii)      rent - $1.00 per annum if demanded

iii)     all other terms and conditions will be in accordance with Auckland Council Community Occupancy Guidelines 2012, the Reserves Act 1977 and the Local Government Act 2002.

b)      note that The Mahurangi Community Trust is not required to have a community outcomes plan appended as a schedule to its lease agreement.

CARRIED

 

 

12

Renewal and variation of community lease to Albertland & Districts Museum Incorporated for land at Wellsford War Memorial Park, Wellsford

 

Karen Walby – Community Lease Specialist, was in attendance for this item.

 

Resolution number RD/2019/155

MOVED by Chairperson P Pirrie, seconded by Member D Hancock:  

That the Rodney Local Board:

a)      grant a renewal and variation of the community lease between the former Rodney County Council and Albertland & Districts Museum Incorporated dated 1 June 1987 for 1499 square metres of land at Wellsford War Memorial Park, 15 Port Albert Road, Wellsford, legally described as Lot 1 DP 118474 (Attachment A to the agenda report) subject to the following terms and conditions:

i)       term – 33 years commencing 1 April 2020

ii)      rent - $10.00 plus GST per annum if demanded

iii)     inclusion of a clause prohibiting all users of the facility from smoking within the leased area

iv)     inclusion of a clause to record that Lot 1 DP 118474 is owned by the Crown through the Department of Conservation and only vested in council, in trust for local purpose (museum) purposes and may be identified in future years for treaty settlement

v)      all other terms and conditions will accord with the current lease agreement dated 1 June 1987.

CARRIED

 

 

13

Revocation of resolution number RD/2019/117 relating to the variation of lease to Wellsford Tennis Club Incorporated to record the partial surrender of its lease area at Wellsford Centennial Park and replacement resolution

 

Karen Walby – Community Lease Specialist, was in attendance for this item.

 

Resolution number RD/2019/156

MOVED by Member B Bailey, seconded by Member V Kenny:  

That the Rodney Local Board:

a)      revoke resolution number RD/2019/117:

approve the variation of the community lease to Wellsford Tennis Club Incorporated to record the partial surrender of its lease area 3,244.4m² (more or less) on land legally described as Section 4 SO 434733 at Centennial Park, Wellsford (Attachment A to the agenda report) subject to the following terms and conditions:

i)       surrender date - effective 12 July 2018

ii)      all other terms and conditions will accord with the lease agreement dated 28 November 2003.

and replace with:

a)      approve the Wellsford Tennis Club Incorporated two-staged surrender of its lease area on land legally described as Section 4 SO 434733 at Wellsford Centennial Park, Wellsford (Attachment A to the agenda report) and agree that the particulars be recorded in a deed of surrender as follows:

i)       effective 12 July 2018 - 3,244 square metres (more or less) including the club’s four tennis courts, metal fencing, auxiliary concreted areas, retaining walls, timber fencing and small garden area

ii)      effective 14 November 2019 – 65 square metres (more or less) including the club’s pavilion.

CARRIED

 

 

14

Proposed One Warkworth Business Association Inc BID establishment project

 

Resolution number RD/2019/157

MOVED by Chairperson P Pirrie, seconded by Deputy Chairperson B Houlbrooke:  

That the Rodney Local Board:

a)      approve the proposed boundary map establishing the Warkworth Business Improvement District programme, as shown in the map (Attachment A to the agenda report).

CARRIED

 

 

16

Auckland Transport update December 2019

 

Ellen Barrett – Elected Member Relationship Manager was in attendance for this item.

 

Resolution number RD/2019/158

MOVED by Member L Johnston, seconded by Member S Garner:  

That the Rodney Local Board:

a)      receive the Auckland Transport Update to the Rodney Local Board December 2019

b)      approve detailed design (Attachment B to the agenda report) for construction of the following safety improvements on Dairy Flat Highway outside Dairy Flat School from its Local Board Transport Capital Fund, based on a rough cost estimate of $470,000:

i)      footpath and indented parking in front of the school

ii)     local speed threshold improvements comprising side islands and signage

iii)    reduction of the existing variable school zone speed from 60 km/h to 40 km/h

c)      request staff from Auckland Transport meet with the local board in early 2020 to discuss the Community Safety Fund project variations.

CARRIED

 

 


 

 

17

New road name in the Terry Sun subdivision at 296 Amreins Road, Taupaki

 

Resolution number RD/2019/159

 

MOVED by Member S Garner, seconded by Member V Kenny:  

That the Rodney Local Board:

a)      approve the new road name Silk Place for the Terry Sun subdivision at 296 Amreins Road, Taupaki, in accordance with section 319(1)(j) of the Local Government Act 1974 and as referenced in Attachment A and B to the agenda report.

. CARRIED

 

Note:   Pursuant to Standing Orders 1.9.7 Member L Johnston requested that her dissenting vote be recorded.

 

 

15

Development of playground - Milldale subdivision - Stage 1b, Pine Valley

 

Tommo Cooper-Cuthbert – Parks Planner and Maylene Barrett – Principal Specialist Parks Planning were in attendance for this item.

 

Resolution number RD/2019/160

MOVED by Member S Garner, seconded by Member D Hancock:  

That the Rodney Local Board:

a)      approve the detailed design package (Option 1) dated 3 September 2019 (Attachment A to the agenda report) and subsequent construction of the playground by Fulton Hogan Development Limited and the asset be taken on by Auckland Council at practical completion.

b)      approve Auckland Council entering into an infrastructure funding agreement for the playground within the Milldale subdivision stage 1B.

c)      delegate to the General Manager, Parks, Sports and Recreation authority to negotiate the infrastructure funding agreement on terms acceptable to Auckland Council’s Infrastructure Funding team.

CARRIED

 

 

18

Annual Budget 2020/2021 consultation

 

Matthew Kerr – Senior Local Board Advisor was in attendance to speak to this item.

 

Resolution number RD/2019/161

MOVED by Chairperson P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board:

the Rodney Local Board:

a)      approve Attachment A (to the agenda report) local content for consultation and Attachment B (to the agenda report) local supporting information for consultation

b)      delegate authority to the local board chair to approve any final changes required to the local content and supporting information for the Rodney Local Board for the Annual Budget 2020/2021 consultation, including online consultation content.

c)      approve, for consultation, the One Warkworth Business Association’s proposed new business improvement district programme, noting that if the council approves the new business improvement district programme the proposed targeted rate is $130,000 as of 1 July 2020.

d)      approve the following ‘Have Your Say’ event in the local board area during the Annual Budget 2020/2021 consultation period – all to be confirmed:

i)       Saturday 22 February, 12pm – 2pm, New World Kumeu

ii)      Saturday 29 February, 9am – 4.30pm, Helensville A&P Show

iii)     Sunday 1 March, 10am – 2pm Coatesville Market

iv)     Saturday 14 March, 12 – 2pm New World Warkworth (Special consultation process – Have Your Say event)

v)      Wellsford movie night, date and time TBC

e)      delegate authority to the local board chairperson to approve any final changes required to the ‘Have Your Say’ event.

f)       delegate to the following elected members and staff the power and responsibility to hear from the public through “spoken (or New Zealand sign language) interaction” in relation to the local board agreement at the council’s public engagement events during the consultation period for the Annual Budget 2020/2021:

i)       local board members and chairperson

ii)      General Manager Local Board Services, Local Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor

iii)     any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer.

CARRIED

 

 

19

Auckland Council’s Quarterly Performance Report: Rodney Local Board for quarter one 2019/2020

 

Matthew Kerr – Senior Local Board Advisor was in attendance to speak to this item.

 

Resolution number RD/2019/162

MOVED by Chairperson P Pirrie, seconded by Member D Hancock:  

That the Rodney Local Board:

a)      receive the performance report for quarter one ending 30 September 2019

b)      note that the Community Facility 2019/2020 work programme and 2020-2022 indicative work programme has been updated to reflect financial deferrals as a part of the Annual Plan process as shown in Attachment C to the agenda report

c)      approve the following amendments to the Community Facilities 2019 – 2022 work programme:

i)       activity name “Indoor multi-sport facility - development – Huapai”, line item 2547 to amend the activity description to include the approval for progression to detailed business case stage in 2019/2020

ii)      activity name Buckleton Beach Reserve - renew timber seawall line item 3075 to amend the activity description to state ‘FY20/21 - consent and planning, FY21/22 - deliver physical works

iii)     activity name Point Wells Reserve Foreshore - renew seawall line item 3076 to amend the activity description to state ‘FY20/21 - consent and planning, FY21/22 - deliver physical works

d)      approve the amendment to the Community Facilities 2019/2020 work programme and 2020-2022 indicative work programme to add the following projects to the Risk Adjusted Programme:

i)       Snells Beach – refurbish toilet block – Hamatana Road (ID 3015)

ii)      Snells Beach Reserve, Esplanade and Sunrise Boulevard – renew minor assets (ID 2635)

iii)     Sunburst Reserve and Tamatea Esplanade – renew minor assets (ID 2859)

iv)     Te Moau Reserve and river esplanade – renew concrete pavement (ID 2834)

v)      Wellsford, 118 Rodney Street, rebuild public toilet block (ID 2883)

vi)     Whangateau Hall Grounds – renew toilet block (ID 3018)

vii)    Goodall Reserve – renew minor assets (ID 3013)

viii)   Harry James Reserve – renew carpark and drainage (ID 2574)

ix)     Mahurangi West Hall – renew drainage and pavement with concrete (ID 2575)

x)      Parry Kauri Park – renew minor assets (ID 2870)

xi)     Riverhead War Memorial Park – renew minor assets (ID 2584)

xii)    Rautawhiri Park – renew toilets and changing rooms (ID 2487)

xiii)   Falls Road River Esplanade Reserve – renew hardstand and renew drainage (ID 2691)

xiv)   Harry James Reserve – renew carpark and drainage (ID 2574)

xv)    Rautawhiri Park – renew sports fields 3, 4 and 5 (ID 2835).

CARRIED

 

 

20

Elected Members Expense Policy 2019

 

Resolution number RD/2019/163

MOVED by Deputy Chairperson B Houlbrooke, seconded by Member L Johnston:  

That the Rodney Local Board:

a)      do not endorse the addition of a childcare allowance to the draft Auckland Council Elected Member Expense Policy 2019 for the following reasons;

i)      many elected members face hardship, whether from geographical remoteness or caring for dependents, and the Remuneration Authority should increase the amount to all, not a few in order to reduce barriers to participation

ii)     the elected member remuneration does not include provision for any leave entitlements or other benefits, save for those universally claimable in the course of business, so singling out childcare allowances is arbitrary and not in keeping with the principle that members are self-employed.

CARRIED

 

 

22

Local Board Representative on the Auckland Council Hauraki Gulf Political Reference Group

 

Resolution number RD/2019/164

MOVED by Chairperson P Pirrie, seconded by Member L Johnston:  

That the Rodney Local Board:

a)      appoint Member Beth Houlbrooke as the representative to the renamed Auckland Council Hauraki Gulf Political Reference Group.

CARRIED

 

 

23

Approving the the appointment of project leads for the Rodney Local Board

 

Resolution number RD/2019/165

MOVED by Member B Bailey, seconded by Member V Kenny:  

That the Rodney Local Board:

a)      approve Member Louise Johnson, as lead for Green Road / Rangitopuni Reserve as set out in the project lead appointment form (Attachment B to the agenda report)

b)      approve Phelan Pirrie, as lead for the Rodney Transport Targeted Rate as set out in the project lead appointment form (Attachment C to the agenda report).

c)      approve Phelan Pirrie, as lead for the Huapai Indoor Multi-Sports Facility (One Local Initiative) as set out in the project lead appointment form (Attachment D to the agenda report)

CARRIED

 

 

24

Adoption of a business meeting schedule

 

Resolution number RD/2019/166

MOVED by Chairperson P Pirrie, seconded by Member D Hancock:  

That the Rodney Local Board:

a)      adopt the meeting schedule outlined below for the period February to December 2020.

Year

Date

Time

Venue

2020

Wednesday 19 February 

3.00pm

Council Chambers, 50 Centreway Road, Orewa

Wednesday 18 March

3.00pm

Venue to be confirmed

Wednesday 15 April

3.00pm

Venue to be confirmed

Wednesday 20 May

3.00pm

Venue to be confirmed

Wednesday 17 June

3.00pm

Venue to be confirmed

Wednesday 15 July

3.00pm

Venue to be confirmed

Wednesday 19 August

3.00pm

Venue to be confirmed

Wednesday 16 September

3.00pm

Venue to be confirmed

Wednesday 21 October

3.00pm

Venue to be confirmed

Wednesday 18 November

3.00pm

Venue to be confirmed

Wednesday 9 December

3.00pm

Venue to be confirmed

 

b)      note the meeting dates and times for local board plans and local board agreements are yet to be finalised.

CARRIED

 

 

25

Deputations and public forum update

 

Resolution number RD/2019/167

MOVED by Chairperson P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      note the deputation and public forum update for 20 November 2019.

CARRIED

 

 

26

Governance forward work calendar

 

Resolution number RD/2019/168

MOVED by Chairperson P Pirrie, seconded by Member D Hancock:  

That the Rodney Local Board:

a)      note the governance forward work calendar for February 2020.

CARRIED

 

 

27        Consideration of Extraordinary Items

 

Pursuant to Standing Order 2.4.6 it was agreed that Members L Johnston and D Hancock prepare draft feedback to the Reducing Waste: a more effective landfilll levy proposal and circulate to other members for consideration at a future business meeting.  The local board chose not to provide any feedback on the Transforming the resource management system: opportunities for change – Issues and Options paper at this time

 

8          Deputations

 

8.2

Deptutation - Pestfree Warkworth

 

Russell Cullen was in attendance for this item.

 

A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number RD/2019/169

MOVED by Member S Garner, seconded by Deputy Chairperson B Houlbrooke:  

That the Rodney Local Board:

a)      thank Mr Cullen from Pestfree Warkworth for his deputation.

CARRIED

 

Attachments

a     11 December 2019 - Rodney Local Board, Item 8.2 - Deputation: Pestfree Warkworth presentation

 

 

 

 

The meeting adjourned at 4.15pm and reconvened: 5.09pm.

 

 

21

Local Board representation on the Rural Advisory Panel

 

Resolution number RD/2019/170

MOVED by Deputy Chairperson B Houlbrooke, seconded by Member V Kenny:  

That the Rodney Local Board:

a)       appoint Member B Bailey to the Rural Advisory Panel for the 2019-2022 political term.

CARRIED

 

Note:   Pursuant to Standing Order 9.1.3 Member S Garner requested that his abstention be recorded.

 

 

 

8          Deputations

 

8.3

Deputation - Mahurangi College

 

Colin Binstead and Dave Macleod (Principal) were in attendance for this item.

 

Resolution number RD/2019/171

MOVED by Deputy Chairperson B Houlbrooke, seconded by Member S Garner:  

That the Rodney Local Board:

a)      thank Mr Binsted  and Mr Macleod from Mahurangi College for their presentation.

CARRIED

 

 

8.1

Deputation - Friends of Awa Matakanakana (FOAM)

 

John Collins and Martin Evans from Friends of Awa Matakanakana were in attendance for this item.

 

A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number RD/2019/172

MOVED by Member S Garner, seconded by Member D Hancock:  

That the Rodney Local Board:

a)      thank Mr Collins and Mr Evans from Friends of Awa Matakanakana for their presentation.

CARRIED

 

Attachments

a     11 December 2019 - Rodney Local Board, Item 8.1 - Deputation: Friends of Awa Matakanakana presentation

 

 

 

 

 

 

8.4

Deputation - One Warkworth Business Improvement District

 

Mark Macky and Murray Chapman were in attendance for this item.

 

Documents were tabled in support of the item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number RD/2019/173

MOVED by Deputy Chairperson B Houlbrooke, seconded by Member S Garner:  

That the Rodney Local Board:

a)      thank Mr Macky and Mr Chapman from One Warkworth Business Association for their presentation.

CARRIED

 

Attachments

a     11 December 2019 - Rodney Local Board, Item 8.4 - Deputation: One Warkworth Business Improvement District presentation

 

9          Public Forum

 

There was no public forum.

 

 

 

6.12pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................