Waiheke Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Waiheke Local Board held in the Local Board Office, 10 Belgium Street, Ostend, Waiheke on Wednesday, 4 December 2019 at 5:15pm.

 

present

 

Chairperson

Cath Handley

 

Deputy Chairperson

Bob Upchurch

 

Members

Kylee Matthews

 

 

Robin Tucker

 

 

Paul Walden

Entered the meeting at 5:17 during item 9.1

 

Apologies

 

Councillor

Pippa Coom

 

 

 

 


Waiheke Local Board

04 December 2019

 

 

 

1          Welcome

 

Member Tucker led the meeting in karakia.

 

2          Apologies

  

There were no apologies.

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number WHK/2019/209

MOVED by Deputy Chairperson B Upchurch, seconded by Member R Tucker:  

That the Waiheke Local Board:

a)         confirm the minutes of the inaugural meeting held on Monday, 4 November 2019, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

9.1

Public Forum – Mark Seavill - Waiheke Mountain Bike Club

 

Resolution number WHK/2019/210

MOVED by Chairperson C Handley, seconded by Deputy Chairperson B Upchurch:  

That the Waiheke Local Board:

a)      thank Mark Seavill – Waiheke Mountain Bike Club for his attendance.

b)      refer the matter to Community Facilities staff to discuss the mountain bike trails maintenance regime.

CARRIED

 

Note: Member Walden entered the meeting at 5.17pm during item 9.1.

9.2

Public Forum - Pita Rikys - Road to Man O War

 

Resolution number WHK/2019/211

MOVED by Member P Walden, seconded by Member R Tucker:  

That the Waiheke Local Board:

a)      thank Pita Rikys – resident, for his attendance.

b)       refer to Auckland Transport to discuss with the local board road sealing prioritisation, including budgets for the ten year plan.

c)       refer to Local Board Services and Auckland Transport to engage with Pita Rikys to discuss alternative sources of funding.

CARRIED

 

 

9.3

Public Forum - Nobilangelo Ceramalus -  Auckland Transport Networks Material 

 

Resolution number WHK/2019/212

MOVED by Chairperson C Handley, seconded by Member P Walden:  

That the Waiheke Local Board:

a)      thank Nobilangelo Ceramalus – resident, for his attendance.

CARRIED

 

 

9.4

Public Forum - Hana Blackmore -  Restoration of the Wharf Road/Ostend Road Bus Service  

 

A document was tabled in support of this item.

A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.

 

Resolution number WHK/2019/213

MOVED by Member P Walden, seconded by Member K Matthews:  

That the Waiheke Local Board:

a)      thank Hana Blackmore – resident, for her attendance.

b)      receive the report titled ‘Community Report and Response’ and a copy of the petition.

c)      note the discontent of the local community with the revised bus service.

 CARRIED

 

Attachments

a     191204 Waiheke Local Board Business Meeting - Community Report and Responses

b     191204 Waiheke Local Board Business Meeting - AT Petition

 

 

9.5

Public Forum - Paul Gillard - Sandy Bay Boat Ramp

 

Resolution number WHK/2019/214

MOVED by Chairperson C Handley, seconded by Deputy Chairperson B Upchurch:  

That the Waiheke Local Board:

a)      thank Paul Gillard – resident, for his attendance.

b)      refer to Community Facilities and Auckland Transport to present options to the local board regarding the launching of boats on beaches on the western part of Waiheke.

CARRIED

 

 

9.6

Public Forum - David Smith and the DMI Members - Matiatia Strategic Plan

 

Resolution number WHK/2019/215

MOVED by Chairperson C Handley, seconded by Member R Tucker:  

That the Waiheke Local Board:

a)      thank David Smith for his attendance.

b)      note Direction Mātiatia Incorporated’s  disappointment about not being

         consulted on the Matiatia Summer Trial.

CARRIED

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

Under Standing Order 2.5.1 (LBS 3.11.1) a Notice of Motion has been received from Member Paul Walden for consideration under item 16.

 

12

Local Ward Area Councillor's Update

 

Resolution number WHK/2019/216

MOVED by Chairperson C Handley, seconded by Deputy Chairperson B Upchurch:  

That the Waiheke Local Board:

a)    note an apology for absence from Councillor Pippa Coom.

b)    receive Councillor Coom’s update report. 

CARRIED

 

 

13

Waiheke Quick Response Round One 2019/2020 grant allocations

 

Resolution number WHK/2019/217

MOVED by Deputy Chairperson B Upchurch, seconded by Member R Tucker:  

That the Waiheke Local Board:

a)      agree to fund, part-fund, or decline each application in Round One of the Waiheke Quick Response Grants 2019/2020 listed in the following table:   

Table One: Waiheke Quick Response Grants 2019/2020 grant applications

Application ID

Organisation

Requesting funding for

Amount Allocated

Comments

QR2018-103

Grant Bridger

Towards production costs for the "Godspell" musical including audition advertisements, material hireage, marketing, theatre design, costumes and professional fees.

Declined 

Round over-subscribed 

QR2018-105

Losalia Aleva

Towards ferry tickets, tutor fees and the hire of the Old Blackpool School to deliver “Fii-E - Fii-A” dance project on Waiheke Island.

Declined

Round over-subscribed

QR2018-117

Waiheke Community Art Gallery

Towards the costs of tablets for volunteer surveys for the Waiheke Art Gallery

Declined

Round over-subscribed

QR2018-123

Waiheke Writers Group

Under the umbrella of The Catherine Mitchell Arts Centre Incorporated

Towards the Waiheke Writers Group Journal 2020 including printing costs, advertising and materials.

$500.00

 

QR2018-126

Waiheke Musical Museum Charitable Trust

Towards the piano tuners fee to tune the Bechstein Concert grand piano and two Lipp grand piano's at the museum.

$780.00

Tagged to the Bechstein Grand Piano tuning costs

QR2018-128

Tuatara Collective Limited

Towards the theatre production "Over My Dead Body" at the Waiheke Artworks Theatre.

$1,000.00

 

Contribution towards hard costs.

Subject to reporting back on costs.

QR2018-106

Waiheke High School

Towards costs for a careers evening for Waiheke High School

Declined

Round over-subscribed

QR2018-111

Citizens Advice Bureau Auckland City Incorporated

Towards the training of volunteers for the Waiheke Citizens Advice Bureau.

Declined

Round over-subscribed

QR2018-112

Project Forever Waiheke

under the umbrella of Hauraki Gulf Conservation Trust

Towards the project "Making a difference (MAD) about Waiheke" including management costs from December 2019 to April 2020.

Declined

Round over-subscribed

QR2018-113

All Things Fabric Group

Under the umbrella of The Catherine Mitchell Arts Centre Incorporated

Towards a new sewing machine for “All Things Fabric” meetings at the Catherine Mitchell Community Hall.

Declined

Round over-subscribed

QR2018-114

Waiheke Playgroup Incorporated

Towards the Old Blackpool School Hall hire costs from December 2019 to June 2020.

$1,000.00

Contribution towards project

QR2018-115

Waiheke Adult Literacy Incorporated

Towards costs for the road code and driver education programme for Waiheke.

$1,000.00

Contribution towards project

QR2018-120

Youthline Auckland Charitable Trust

Towards costs for the Helpline for Youthline

Declined

Round over-subscribed

QR2018-121

Waiheke Robotics Club

under the umbrella of Waiheke High School

Towards costs for the Waiheke High School robotics club including a robotics kit and equipment.

$645.00

Tagged to library kit. 

QR2018-124

Artworks Theatre Incorporated

Towards the project directors fee for a pilot series "Smart Talks - Clever People" at Waiheke Artworks Theatre

Declined

Round over-subscribed.

QR2018-125

Matiatia-Oneroa Ratepayers and Residents Association Incorporated

Towards the exterior hall washing and maintenance for Morra Hall.

Declined

Project already funded.

QR2018-129

Waiheke Living Waters Assembly of God

Towards costs for a Christmas lunch on Waiheke Island

$2,000.00 

 

QR2018-130

Waiheke Hope Centre

Towards products for the Waiheke Hope Centre soup kitchen.

$2,000.00 

Fund subject to receiving a satisfactory accountability report.

QR2018-131

Hadas Ore

Towards Middle Eastern cooking lessons for young people on Waiheke Island.

Declined

Round over-subscribed.

QR2018-107

The Catherine Mitchell Arts Centre Incorporated

Towards the cost of First Aid training for users of the Catherine Mitchell Arts Centre.

Declined

Round over-subscribed.

QR2018-108

John Steven Clarke

Towards the purchase of herbicide for weed control at the Foreshore Reserve - Belle Terrace.

Declined

Ineligible

QR2018-127

Waiheke Working Sail Charitable Trust

Towards rebuilding the heritage trading cutter "Kate" for a youth training sailing vessel

Declined

Round over-subscribed

QR2018-110

Waiheke Community Pool Incorporated

Towards the operational costs including security monitoring and insurance from December 2019 to November 2020.

Declined

Round over-subscribed.

QR2018-109

Waiheke Mustangs Softball Club

under the umbrella of Waiheke Sports Club

Towards the purchase of a pitching machine, 10 uniforms and 30 caps.

Declined

Round over-subscribed.

QR2018-118

Waiheke Volunteer Coastguard Incorporated

Towards the replacement of the mooring lines for the Waiheke Volunteer Coastguard at Matiatia.

$1,273.00

 

Total

 

 

 $10,198.00

 

 

CARRIED

 

 

14

Auckland Transport December 2019

 

Resolution number WHK/2019/218

MOVED by Member P Walden, seconded by Member K Matthews:  

That the Waiheke Local Board:

a)      receive the December 2019 Auckland Transport Report.

a)       request Auckland Transport revert to the original summer timetable and    

   service until the local community has been consulted and the new timetable is    

   adequately resourced.

CARRIED

 

 

15

Re-establishment of the Waiheke Transport Forum for the 2019/2022 term of the Waiheke Local Board

 

Resolution number WHK/2019/219

MOVED by Deputy Chairperson B Upchurch, seconded by Member R Tucker:  

That the Waiheke Local Board:

a)      establish the Waiheke Transport Forum as a sub-committee of the Waiheke Local Board for the 2019/2022 term of the local board.

b)      appoint Deputy Chairperson Upchurch and Member Tucker of the Waiheke Local Board to the Waiheke Transport Forum.

c)      appoint the local Station Commander of the Waiheke Police station ex officio to the Waiheke Transport Forum.

d)      provisionally appoint the Auckland Transport Local Board Relationship Manager ex officio to the Waiheke Transport Forum pending the appointment of the proposed Auckland Transport Operations Manager for Waiheke, upon which the proposed Auckland Transport Operations Manager for Waiheke shall be appointed ex officio to the Waiheke Transport Forum as the Auckland Transport representative.

e)      request Local Board Services staff to implement a recruitment process in 2020 for local community representatives, subject to the board approving the terms of reference. 

CARRIED

 

 

16

Notice of Motion - Paul Walden - Public access to local board workshops

 

MOVED by Member P Walden, seconded by Member K Matthews: 

That the Waiheke Local Board:

a)       hold all workshops, including for committees, open for the public, subject to the provisions of section 48 of the Local Government Official Information and Meetings Act 1987 (Right of local authorities to exclude members of the public).

A division was called for, voting on which was as follows:

For

Member K Matthews

Member P Walden

Against

Chairperson C Handley

Member R Tucker

Deputy Chairperson B Upchurch

Abstained

The motion was declared lost by 2 votes to 3.

LOST

 

17

Tawaipareira Reserve – concept design

 

Resolution number WHK/2019/221

MOVED by Deputy Chairperson B Upchurch, seconded by Member K Matthews:  

That the Waiheke Local Board:

a)      withdraw the 23 November 2017 delegation (resolution number WHK/2017/195) to the Rangihoua and Tawaipareira Management Committee in respect of the decision on approving a concept design proposal for Tawaipareira Reserve.

b)      approve the concept design proposal outlined in Attachment A for the development of Tawaipareira Reserve, noting that Ngāti Pāoa Trust Board and Ngāti Pāoa Iwi Trust support the proposal.

c)      request Community Facilities to progress the Tawaipareira Reserve skatepark renewal through to construction.

d)      note that attachment A is a high level concept plan and details on elements other than the skatepark will be reported back to the local board business meeting at a future date.

CARRIED

 

 

18

Local board governance work management for the 2019-2022 triennium

 

Resolution number WHK/2019/222

MOVED by Chairperson C Handley, seconded by Deputy Chairperson B Upchurch:  

That the Waiheke Local Board:

a)      endorse the following approach to effectively and efficiently manage the governance work of the local board for the 2019-2022 triennium:

i.          maintain a key focus on annual work programmes and their implementation through quarterly reporting and regular workshops with the whole local board, with decisions made at business meetings.

ii.         appoint nominated local board members who will facilitate consultation with local board members on time sensitive landowner consents and events, and who will provide the local board’s full feedback on liquor licences and resource consents.

iii.        appoint nominated local board members to external organisations.

CARRIED

 

 

19

Local board appointments and delegations for the 2019-2022 electoral term

 

Resolution number WHK/2019/223

MOVED by Chairperson C Handley, seconded by Member R Tucker:  

That the Waiheke Local Board:

a)      adopt Option I noting that there are no nominated local board members and staff must consult with Chairperson Handley as the primary point of contact:

i.          for landowner consent and refer any application for landowner consent to the local board for a local board decision, and

ii.         receive staff notifications of areas that may involve reputational, financial, performance or political risk.

b)     adopt Option I noting that there are no nominated local board members and staff must consult with Chairperson Handley as a primary point of contact:

i.          for consultation with staff on all applications for landowner consent for filming and refer any applications for landowner consent for filming to the local board for a local board decision

ii.         to receive notifications from staff of areas that may involve reputational, financial, performance or political risk.

c)     appoint Chairperson Handley for events and to receive staff notifications of areas that may involve reputational, financial, performance or political risk.

CARRIED

 

Resolution number WHK/2019/224

MOVED by Chairperson C Handley, seconded by Deputy Chairperson B Upchurch:  

That the Waiheke Local Board:

d)        delegate to Member Tucker and Member Matthews as an alternate, the authority to prepare and provide local board views and speak to those local board views at any hearings on applications for liquor licences.

CARRIED

 

Resolution number WHK/2019/225

MOVED by Deputy Chairperson B Upchurch, seconded by Member K Matthews:  

That the Waiheke Local Board:

e)         delegate to Deputy Chairperson Upchurch and Member Walden as an alternate and second signatory, the authority to provide the local board views on whether a resource consent should proceed as a non-notified, limited notified or fully notified application (noting all board member’s views will be included as feedback).

f)          note the authority to prepare and provide local board views and to speak to those local board views at any hearings on notified resource consents will be provided on a case by case basis.

CARRIED

 

 

20

Appointment of local board members to external community organisations

 

Resolution number WHK/2019/226

MOVED by Deputy Chairperson B Upchurch, seconded by Member R Tucker:  

That the Waiheke Local Board:

a)      appoint the following board members to the external community groups and organisations listed below for the 2019-2022 triennium:

External organisation

 

Lead

Alternate

Waiheke Island Civil Defence Emergency Management Sub Committee

Local board member Bob Upchurch

Local board member Kylee Matthews

Hauraki Gulf Forum – initial 12 month term

Chairperson Cath Handley

Local board member Kylee Matthews

Community Network Waiheke

Local board member Kylee Matthews

 

Project Forever Waiheke

Local board member Robin Tucker

Chairperson Cath Handley

Waiheke Recreation Centre Trust

Local board member Upchurch

 

Youth Voice

Local board member Kylee Matthews

 

 

CARRIED

 

 

21

Process for appointment of Local Government New Zealand National Council representative

 

Resolution number WHK/2019/227

MOVED by Member R Tucker, seconded by Deputy Chairperson B Upchurch:  

That the Waiheke Local Board:

a)      note the amended Local Government New Zealand (LGNZ) rules.

b)      endorse Option A (selection panel made up of representatives from each local board) as the process for appointing the local board representative to the Local Government New Zealand (LGNZ) National Council.

c)      delegate Chairperson Handley to be part of the selection panel to appoint the local board representative to the Local Government New Zealand (LGNZ)  National Council.

d)      agree in principle to two annual meetings of Auckland Council and Local Government New Zealand (LGNZ) (or their representatives) with the arrangements to be decided by the three Auckland Council representatives to the Local Government New Zealand (LGNZ) National Council and staff.

e)      endorse the proposal that the meetings of the Auckland Council / Local Government New Zealand (LGNZ) meetings be co-chaired by the governing body and local board representatives appointed to the Local Government New Zealand (LGNZ) National Council.

CARRIED

 

 

22

Urgent decision-making process

 

Resolution number WHK/2019/228

MOVED by Member P Walden, seconded by Member R Tucker:  

That the Waiheke Local Board:

a)      adopt the urgent decision-making process for matters that require a decision where it is not practical to call the full board together and meet the requirements of a quorum.

b)      delegate authority to the Chairperson Handley and Deputy Chairperson Upchurch, or any person acting in these roles, to make urgent decisions on behalf of the local board.

c)      agree that the relationship manager, Chairperson and Deputy Chairperson (or any person/s acting in these roles) will authorise the urgent decision-making process by signing off an authorisation memo.

d)      note that all urgent decisions will be reported to the next ordinary meeting of the local board.

CARRIED

 

 

23

Auckland Council’s Quarterly Performance Report: Waiheke Local Board for quarter one 2019/2020

 

Resolution number WHK/2019/229

MOVED by Deputy Chairperson B Upchurch, seconded by Member K Matthews:  

That the Waiheke Local Board:

a)      receive the performance report for quarter one ending 30 September 2019

b)      note that the Community Facility 2019/2020 work programme and 2020-2022 indicative work programme has been updated to reflect financial deferrals as a part of the Annual Plan process as shown in Attachment C.

c)      approve the amendment to the Community Facilities 2019–2022 work programme activity (transferred from Parks Sport and Recreation and carried forward from the previous year):

·   Swimming Pool development fund (ID 830) - $200,000: Funding contribution towards a feasibility study or debt funded grant towards a community pool on Waiheke Island.  Investigation work on the location for a swimming pool began in 2017-2018 and continues into 2019-2020.

 

d)      approve the amendment to the Community Facilities 2019/2020 work programme and 2020-2022 indicative work programme to add the following projects to the Risk Adjusted Programme:

i)        Island Bay Track, 80 Korora Road, Oneroa – remediate major slip.

CARRIED

 

 

24

Annual Budget 2020/2021 consultation

 

Resolution number WHK/2019/230

MOVED by Chairperson C Handley, seconded by Member R Tucker:  

That the Waiheke Local Board:

a)      approve Attachment A Local Content for Consultation and Attachment B Local Supporting Information for Consultation.

b)      delegate authority to Chairperson Handley to approve any final changes required to the local content and supporting information for the Waiheke Local Board for the Annual Budget 2020/2021 consultation, including online consultation content.

c)      approve the following Have Your Say event in the local board area during the Annual Budget 2020/2021 consultation period:

i)       Have Your Say event, 5.30pm, Wednesday, 4 March 2020 at the Waiheke Local Board office, 10 Belgium Street, Ostend.

d)      delegate authority to Chairperson Handley to approve any final changes required to the Have Your Say event.

e)      delegate to the following elected members and staff the power and responsibility to hear from the public through ‘spoken (or New Zealand sign language) interaction’ in relation to the local board agreement at the council’s public engagement events, during the consultation period for the Annual Budget 2020/2021:

i)       local board members and chairperson

ii)      General Manager Local Board Services, Local Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor

iii)     any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer.

CARRIED

 

 

25

Elected Members Expense Policy 2019

 

Resolution number WHK/2019/231

MOVED by Member R Tucker, seconded by Deputy Chairperson B Upchurch:  

That the Waiheke Local Board:

a)      thank the Governing Body for responding to the previous Waiheke Local Board’s feedback and notes the draft Auckland Council Elected Member Expense Policy 2019.

b)      delegate Chairperson Handley, after consultation with local board members, to provide comment on the draft Auckland Council Elected Member Expense Policy 2019 to the Governing Body.

CARRIED

 

 

 

26

Adoption of a business meeting schedule

 

Resolution number WHK/2019/232

MOVED by Member R Tucker, seconded by Deputy Chairperson B Upchurch:  

That the Waiheke Local Board:

a)      adopt the meeting schedule outlined below for the 2019-2022 electoral term:

2020

29 January

26 February

25 March

22 April

6 May – (due to Local Board Agreement time frames)

27 May

17 June – 3rd Wednesday of the month (due to Local Board Agreement time frames)

22 July

26 August

23 September

21 October

25 November

23 December

2021

27 January

24 February

24 March

21 April

26 May

23 June

21 July

25 August

22 September

27 October

24 November

22 December

2022

26 January

23 February

23 March

27 April

25 May

22 June

27 July

24 August

28 September

 

b)      agree to commence business meetings at 5.15pm to be held at the Waiheke Local Board office located at 10 Belgium Street, Ostend, Waiheke and note that  Public Forums and Deputations will be scheduled in the early part of the business meeting, to enable participation by the public and stakeholders in the democratic process.

c)      note the dates and time for meetings for local board plans and local board agreements are yet to be finalised.

CARRIED

 

 

27

Chairperson's report

 

Resolution number WHK/2019/233

MOVED by Deputy Chairperson B Upchurch, seconded by Member R Tucker:  

That the Waiheke Local Board:

a)      note Chairperson Handley’s report.

b)      continue the advocacy of the previous local board to reclassify accommodation providers on Waiheke from the current category in the Accommodation Providers Targeted Rate from Zone B to Zone C.

CARRIED

 

 

28

Waiheke Local Board Governance Forward Work Calendar 2019 - 2022

 

Resolution number WHK/2019/234

MOVED by Deputy Chairperson B Upchurch, seconded by Member R Tucker:  

That the Waiheke Local Board:

a)      note the Governance Forward Work Calendar for the political term 2019 - 2022 dated December 2019.

CARRIED

 

 

29

Waiheke Local Board Workshop Record of Proceedings

 

Resolution number WHK/2019/235

MOVED by Deputy Chairperson B Upchurch, seconded by Member R Tucker:  

That the Waiheke Local Board:

a)      note the record of proceedings for the local board workshops held on 10 October 2019 and 13 and 22 November 2019.

CARRIED

  

 

30        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

The Deputy Chairperson closed the meeting.

 

 

 

8.57 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waiheke Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................