Agenda of Waiheke Local Board

1 Welcome

Kua uru mai a hau kaha, a hau maia, a hau ora, a hau nui,

Ki runga, ki raro, ki roto, ki waho

Rire, rire hau…pai marire

Translation (non-literal) - Rama Ormsby

Let the winds bring us inspiration from beyond,

Invigorate us with determination and courage to achieve our aspirations for abundance and sustainability

Bring the calm, bring all things good, bring peace….good peace.

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Waiheke Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 4 December 2019, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waiheke Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Michael Fleck - Declaration of Waiheke Island as a 5G-Free community

Te take mō te pūrongo

Purpose of the report

1. Michael Fleck as spoke person of 5G-Free Waiheke, would like the opportunity to update the board on national and global development regarding wireless radiation and citizen democracy, and urge the board to support to declare Waiheke a 5G-Free community.

Whakarāpopototanga matua

Executive summary

2. Michael Fleck on behalf of the 5G-Free Waiheke will be in attendance to present to the board.

Te tūtohunga

Recommendation

That the Waiheke Local Board:

a) thank Michael Fleck for his attendance and presentation.

Attachments

a 20200120 Waiheke Local Board Business Meeting - 5G-Free Community. Pg 157

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum - Colin Beardon - Arts and Culture spending

Whakarāpopototanga matua

Executive summary

1. Colin Beardon – will be in attendance to speak under Public Forum on the topic Arts and Culture spending.

Ngā tūtohunga

Recommendation

That the Waiheke Local Board:

a) thank Colin Beardon for his attendance.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Waiheke Local Board

29 January 2020

Auckland Transport Report January 2020

File No.: CP2020/00262

Te take mō te pūrongo

Purpose of the report

1. To provide an update to the Waiheke Local Board on transport related matters in their area including the Local Board Transport Capital Fund.

Whakarāpopototanga matua

Executive summary

2. Auckland Transport (AT) will provide a verbal update at the January 2020 meeting on how the Matiatia Summer Trial performed over the Christmas holiday period.

3. The current status of the Local Board Transport Capital Fund is noted in the report.

4. Consultations sent to the local board since December 2019 are noted.

Te tūtohunga

Recommendation

That the Waiheke Local Board:

a) receive the Auckland Transport Report January 2020.

Horopaki

Context

5. This report addresses transport related matters on Waiheke and includes information on the status of the Local Board Transport Capital Fund.

6. Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. They report on a monthly basis to local boards, as set out in their Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.

7. The Local Board Transport Capital Fund is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. Projects must also:

· be safe.

· note impede network efficiency.

· be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

Tātaritanga me ngā tohutohu

Analysis and advice

September 2019 Resolutions WHK 2019/184

Matiatia Summer Trial Plan

8. Auckland Transport will provide a verbal report at the January 2020 business meeting on the progress of the trial throughout the busy Christmas holiday period and will table any supporting written information.

Local Board Transport Capital Fund

9. A summary of the Waiheke Local Board Transport Capital Fund is contained in the table below. The local board has held the majority of its Local Board Transport Capital Fund for the major reorganisation of Matiatia and therefore has spent very little of its allocation over the last electoral term.

10. In February/March 2020, the local board will consider the results of the Matiatia summer trial and its subsequent plans for Matiatia. All transport capital projects to be considered for this financial year will need to be discussed and prioritised before 31 March 2020.

11. Auckland Transport will then provide rough order of costs for these projects so that the local board can allocate funds as appropriate.

Waiheke Local Board Transport Capital Fund Financial Summary
Total Funds Available in last political term	$1,214,794
Amount committed to date on projects approved for design and/or construction	$189,590
Remaining Budget left until 1 July 2020	$1,025,204

Tauākī whakaaweawe āhuarangi

Climate impact statement

12. Auckland Transport engages closely with the council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and the council’s priorities.

13. Auckland Transport’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.

14. To this end, Auckland Transport’s Statement of Intent contains three performance measures:

Measure	2019/20	2020/21	2021/22
Number of buses in the Auckland bus fleet classified as low emission	5	25	55
Reduction in CO2e (emissions) generated annually by Auckland Transport corporate operations (from 2017/18 baseline)	7%	9%	11%
Percentage of Auckland Transport streetlights that are energy efficient LED	56%	66%	76%

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. The Matiatia Summer Trial has been discussed with Auckland Council and its input has been taken into account during the development of the design. Monitoring results from the trial will be discussed with Auckland Council staff.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Counsultations

16. The public consultation below was sent to the local board members for information and comment.

Street Name	Proposal	Comment
Kennedy Point Road	Auckland Transport is proposing P72 Hour (3-day) At All Times parking restrictions along Kennedy Point Road in Surfdale. This proposal responds to concerns from residents about low parking availability due to cars parking long-term on the road. Residents also expressed concerns about parked vehicles blocking visibility at vehicle entrances. This proposal aims to improve parking turnover and availability for residents and visitors. The restrictions are expected to reduce parking occupancy and improve visibility and safety on the street.

Traffic Controls Committee Decision

17. The Traffic Control Committee did not make any decisions that affected the local board area since the last reporting period.

Tauākī whakaaweawe Māori

Māori impact statement

18. Interactions with manu whenua is done on a project specific basis.

Ngā ritenga ā-pūtea

Financial implications

19. There are no financial implications resulting from this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

20. The proposed decision of receiving the report has no risks.

Ngā koringa ā-muri

Next steps

21. Auckland Transport will provide another update report to the local board in February 2020.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Jonathan Anyon – Elected Member Relationship Manager – Auckland Transport

Authorisers

Louise Mason – General Manager - Local Board Services

Helgard Wagener - Relationship Manager - Aotea / Great Barrier and Waiheke Local Boards

Waiheke Local Board

29 January 2020

Matiatia Plan - Next Steps

File No.: CP2020/00163

Te take mō te pūrongo

Purpose of the report

1. To confirm next steps, governance roles and funding to advance non-transport aspects of the Mātiatia Plan to align with Auckland Transport’s Mātiatia business case.

Whakarāpopototanga matua

Executive summary

2. Auckland Transport has engaged consultants and proposed a timeline for advancing the Mātiatia transport business case during 2020. It is important that non-transport aspects of the Mātiatia Plan led by the Waiheke Local Board are progressed at the same time and that the Waiheke community is engaged on one integrated project.

3. The Waiheke Local Board will need to allocate funding for consultation and preliminary non-transport plan development as this is expected to precede a request for One Local Initiative funding to advance the final Mātiatia Plan and business case.

4. It is proposed that the Waiheke Local Board retains overall governance and decision-making of the Mātiatia Plan with Auckland Transport making decisions on transport matters within this context.

Ngā tūtohunga

Recommendation/s

That the Waiheke Local Board:

a) confirms its overall governance role over the Mātiatia Plan, that it will make decisions over Mātiatia land that is not part of the road reserve and will agree final transport aspects of the Mātiatia Plan with Auckland Transport in accordance with the Memorandum of Understanding signed by both parties

b) confirms its expectation that transport and non-transport aspects of the Mātiatia Plan are developed and consulted on as far as possible as one project noting that some matters may be more or less developed depending on progress made with key stakeholders and that engagement is programmed to commence in February 2020

c) supports Direction Mātiatia Incorporated allocating funding it holds for community engagement to enable the consultants leading on the transport business case for Mātiatia, to develop non-transport collateral

d) requests that the governing body allocate up to $300,000 in One Local Initiative (OLI) funding to progress the Mātiatia non-transport masterplan and business case in 2019/20 and 2020/21 noting that Mātiatia was specifically identified in the LTP process for OLI funding as a backup if self-funding alternative sources were not available

e) allocates up to $90,000 from its LDI Mātiatia Masterplan opex budget to undertake preliminary urban design and landscape work on non-transport aspects of the final Mātiatia Plan as this will precede, and be required to support a subsequent One Local Initiative funding request to the Governing Body

Horopaki

Context

5. In July 2019 the Waiheke Local Board approved the Stage 1 Mātiatia Plan post stakeholder engagement. It held off on wider public consultation until a more detailed Stage 2 plan was developed on the basis that the community would be more interested in engaging on a more detailed plan. The Stage 1 plan and principles and outcomes statements are included at Attachment A (note: wording around mana whenua and tangata whenua interests is still to be agreed).

6. In late 2019 Auckland Transport commenced work on a transport business case for Mātiatia as the first step in accessing the $15m included in the Regional Land Transport Plan to address transport issues at Mātiatia. Half of this funding comes from the NZ Transport Agency if it meets NZTA’s criteria. Community engagement on the transport business case is expected to commence early in 2020.

7. The Waiheke community will expect all aspects of the Mātiatia Plan, transport and non-transport to be consulted on together. While funding for the transport business case is in place, funding for the masterplan and non-transport business case will be sought from both the Waiheke Local Board and council’s One Local Initiative (OLI) budget.

8. Project governance arrangements also need to be agreed as the Waiheke Local Board has decision-making authority for land use and development of public land at Mātiatia while Auckland Transport has similar authority over use of the road reserve.

Tātaritanga me ngā tohutohu

Analysis and advice

9. This report seeks approval from the Waiheke Local Board to governance, community engagement and funding matters as per the above recommendations.

Governance

10. Final Mātiatia Plan development and delivery project governance arrangements need to be agreed. While the Waiheke Local Board and Auckland Transport have respective and separate decision-making roles over public land at Mātiatia, a significant portion of the Waiheke Local Board controlled land at Mātiatia is and will continue to be used for public parking, managed by AT.

11. The Memorandum of Understanding between the Waiheke Local Board and AT commits both parties to work together. It is proposed that the above transport and non-transport projects all form part of a final Mātiatia Plan which would be approved by the Waiheke Local Board. Transport outcomes to be funded by AT and NZTA will need to be approved by AT and agreed between AT and the Waiheke Local Board.

Community engagement

12. Work to develop and consult on a final Mātiatia Plan stalled in 2019 for a variety of reasons. With community engagement on the transport business case for Mātiatia commencing in early 2020, and agreement that both transport and non-transport aspects of the Mātiatia Plan must be consulted on as one, a plan to achieve that is needed.

13. Staff propose that WSP, the same consultants AT is using to develop the transport business case, are also engaged to progress the non-transport elements of the Mātiatia Plan – open space, cultural, commercial, ecological, visitor impacts etc. Board members have already met WSP staff at the transport workshop in December. There are clear and obvious synergies from using the same consultants and in addition, there is no capacity within council to progress this work in the required timeframe.

14. Initial discussions suggest that a two-stage process to develop non-transport elements will work best. Stage 1 will be to prepare a “masterplan” which takes the preliminary precinct layout of the Stage 1 Mātiatia Plan to a more detailed level. This would be led by WSP’s urban design and architecture team which will work closely with its transport team, and Crisp Communications which will be leading on consultation.

15. Stage 1 would include options for things like (for example) where any cultural, commercial or information facility(ies) might be located, the extent and use of the site of significance to mana whenua, walkway connections, and wetland and bush area enhancements. It will also need to look at what if any role Mātiatia could or should have in managing the considerable impact of the 1.3m plus visitors who come to Waiheke annually, most via Mātiatia. It would also show preliminary designs where appropriate. The purpose would be to have options and ideas for consultation alongside AT’s transport options. Stage 2 would be the non-transport business case built on the back of outcomes from Stage 1. Its purpose would be to make the case for council funding as discussed below.

Funding

16. Funding is required for the following aspects of the Mātiatia Plan; Stage 1 (the masterplan), Stage 2 (the business case) and Stage 3 (subsequent non-transport development).

17. Funding for Stage 1 will be sought from the Waiheke Local Board’s $90,000 Mātiatia Masterplan opex budget (Recommendation e) as this will be progressed in early 2020 and is currently the only available budget.

18. Non-transport engagement collateral can be funded from budget already held by Direction Mātiatia Inc for community engagement. Crisp Communications will work with DMI on this.

19. Funding for Stage 2 will be sought from council’s One Local Initiative (OLI) budget as Mātiatia is the Waiheke Local Board’s OLI. Recommendation d) requests up to $300,000 in OLI funding in 2019/20 and 2020/21. It is understood this resolution will form part of a report to council’s Finance and Performance Committee in March or April 2020 seeking OLI funding.

20. The Governing Body resolved that non-transport components of the Waiheke Local Board’s OLI have the potential to be self-funding and that this option will be investigated with OLI funding remaining a back-up if required. This option is currently being investigated.

21. A commercial lease of the Harbourmasters building at Mātiatia has only just been entered into and is specifically intended to help understand what, if any commercial activities at Mātiatia may be viable. The new “two plus three” year lease offsets revenue against the considerable cost to the lessee to bring this dilapidated building up to the standard required to attract commercial activity. As such is it expected to be well into the term of this lease before any clarity on the ability of commercial activity to help fund Mātiatia development is known.

22. Funding for Stage 3 will be considered once Stage 1 and 2 are completed and it is too early to speculate on costs.

23. The Waiheke Local Board also has $2.2m in its Transport Capital Fund which it has prioritised to potentially support transport development at Mātiatia which isn’t able to be funded from AT’s budget. Consideration of what (if any) elements of the Mātiatia Plan could be funded from this budget can occur later when the business cases are confirmed.

Tauākī whakaaweawe āhuarangi

Climate impact statement

28. The Mātiatia Plan covers an area of land at Mātiatia bay immediately inland of the beach. The Auckland Unitary Plan identifies parts of the foreshore, keyhole area and main stream/wetland as being susceptible to flooding and coastal inundation at the 1 percent Annual Exceedance Probability level and under the plus one metre sea level rise scenario (see plan at Attachment B). The Auckland Unitary Plan contains provisions for addressing these issues when developments, including roads and carparks are being considered. The transport and non-transport business cases and outcomes will need to take these into account.

29. The extent to which transport outcomes address greenhouse gas emissions will also need to be considered by the project. Investigating transport modes other than single occupancy fossil fuel private car use is expected to be a feature of the business case. This work will build on and support the recent increase in bus services on Waiheke.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

30. Since the Mātiatia bay was purchased in 2005 as public land, efforts to agree its development and use have been unsuccessful. Waiheke Local Board leadership of these outcomes, via its land-use and development delegation over Mātiatia, and its formal MoU with AT are the key to success.

31. Activities on public land at Mātiatia are under the management of various council units including Community Facilities (leases and open space), Healthy Waters (stormwater and wastewater systems), Community Services (placemaking and service levels), Plans and Places (Mātiatia is a precinct in the Waiheke Area Plan currently being developed) and Finance (LDI and OLI funding). AT units include, strategy, parking, roading and public transport. All these units have been represented on the project team assembled to produce the Stage 1 Mātiatia Plan and will be involved in ongoing work.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

32. The Mātiatia Plan is led by the Waiheke Local Board which is the decision-maker over public land-use and development at Mātiatia. The board is working in partnership with Auckland Transport which holds decision-making over development and use of the road reserve. This partnership will ensure transport and non-transport activities are integrated.

Tauākī whakaaweawe Māori

Māori impact statement

33. Mana whenua and tangata whenua will be engaged early and centrally as part of final Mātiatia Plan development. Ngati Paoa has been represented on the Mātiatia Plan project team since 2017 and has a key role due to the existence of a site of significance to Maori covering a significant part of the Mātiatia foreshore and bay. It is anticipated that decisions on recognition, use and development of that area will be made in agreement with Maori.

34. Ngati Paoa is currently working through mandate issues which have constrained its ability to contribute in a detailed manner to aspirations for Mātiatia. It is understood these issues may be resolved in early 2020.

Ngā ritenga ā-pūtea

Financial implications

35. Mātiatia is the Waiheke Local Board’s OLI. Funding to implement some non-transport aspects of the Mātiatia Plan will require OLI funding. The process outlined in this report is intended to make the case for OLI funding, initially to support the business case and ultimately of development.

36. The Waiheke Local Board funded the approved Stage 1 Mātiatia Plan and has some opex budget allocated to advancing the final Mātiatia Plan.

37. AT is developing a transport business case to enable funding provisionally allocated in its Regional Land Transport Plan to be released.

38. Aspects of commercial activity at Mātiatia may be self-funding if revenue levels which exceed asset management costs can be achieved.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

39. There are several known risks in achieving and delivering on a Mātiatia Plan that will be acceptable to the Waiheke community.

40. A comprehensive community engagement process reaching all key stakeholders will need to be undertaken to inform Mātiatia Plan content and development actions. The large numbers of commuters, visitors, and associated support services such as transport operators, all competing in a small congested space, particularly over summer, makes solutions difficult to achieve. Work to date has shown how difficult it will be to agree outcomes and Waiheke Local Board leadership on this project is seen as essential if this is to be addressed.

41. Funding will need to be available to deliver on outcomes agreed through the engagement and business case processes. It is anticipated that available funding will be inadequate to address all key issues and outcomes identified through this process. As such, staging over a longer period, subject to funding through future 10-year plans is likely to be needed.

42. The formal inclusion of the foreshore site of significance to Maori in the Hauraki Gulf Islands District Plan, necessitates that the values of this area be fully considered and that its future use and development be led by Maori. This is expected to be challenging, for example this area is likely to be unavailable for parking although cultural facilities may have a place.

Ngā koringa ā-muri

Next steps

43. Pre-engagement information materials including a written and social media campaign and potentially a video, will be prepared for release in early 2020 to alert the Waiheke community to the coming engagement on the Mātiatia Plan.

44. Two separate community engagement processes are proposed during early-mid 2020, the first seeking agreement to short-listed development options and a final process to confirm a final development option.

45. These engagements will inform separate business cases for both the transport and non-transport elements of the Mātiatia Plan which will seek funding from respective parties. This process is expected to be completed in late 2020.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Stage 1 Matiatia Plan	19
b ⇩	Climate Change Impacts Map	21

Ngā kaihaina

Signatories

Author	John Nash - Programme Manager,Waiheke & Gulf Islands
Authoriser	Helgard Wagener - Relationship Manager - Aotea / Great Barrier and Waiheke Local Boards

Waiheke Local Board

29 January 2020

2019/2020 Arts and culture response programme

File No.: CP2020/00339

Te take mō te pūrongo

Purpose of the report

1. To approve the allocation of $10,000 from the 2019/2020 arts and culture response programme towards the community-led proposal for a Kāhui Creative Waiheke coordinator role.

Whakarāpopototanga matua

Executive summary

2. The 2019/2020 arts and culture response programme has a budget of $10,000 for the local board to allocate to a community group or individual.

3. Staff recommend funding Kāhui Creative Waiheke with the total available budget to establish a coordinator role to support networking with the arts community and establish an arts events calendar.

4. The coordinator role will grow participation in arts, support collaboration and capacity building between practitioners and celebrate Waiheke as an arts destination.

5. A proposal has been received to create an Emerging Artist award, including a selection panel of five local practitioners from different art practices.

6. Staff advise that the wider community support for an Emerging Artist award is unestablished and the benefits are limited to an individual rather than the community.

Te tūtohunga

Recommendation

That the Waiheke Local Board:

a) approve the allocation of $10,000 from the 2019/2020 arts and culture response programme (work programme line 566) for a Kāhui Creative Waiheke coordinator role with a two-year funding agreement under the umbrella of Community Networks Waiheke.

Horopaki

Context

7. The 2019/2020 arts and culture response programme has a budget of $10,000 to be allocated to a community initiative.

8. The local board can allocate the available budget to a community group or individual to deliver the intended outcomes of the arts and culture response programme.

9. The Waiheke Arts and Culture Needs Assessment 2018 was commissioned by the local board to identify arts needs for the Waiheke community and is used to inform the assessment criteria for allocating the arts and culture response programme budget.

10. Two community proposals have been received for this fund and assessed against relevant strategic criteria.

11. At a workshop in December 2019, the local board discussed the community proposals and options for allocating the arts and culture response programme budget.

Tātaritanga me ngā tohutohu

Analysis and advice

12. Kāhui Creative Waiheke have submitted a proposal to establish a coordinator role for their network of more than 20 local artists (Attachment A).

13. Local playwright and arts volunteer, Colin Beardon, has submitted a proposal to create an Emerging artist award (Attachment B).

14. Staff assessed the proposals based on their alignment to the following strategic documents that inform the desired outcomes of the arts and culture response programme, as show in table one.

Table one: Strategic alignment of the proposals for the 2019/2020 arts and culture response programme

Proposal	Arts and culture needs assessment	Toi Whītiki	Local board outcomes
Kāhui Creative Waiheke coordinator	✔✔✔✔	✔✔✔	✔✔✔
Emerging artist award	✔	✔✔	✔

Kāhui Creative Waiheke coordinator

15. The proposed coordinator role for Kāhui Creative Waiheke includes networking with the arts community on Waiheke and regionally and leading joint projects including the establishment of an arts events calendar.

16. The proposal budget includes $8,000 to fund to connect, enhance, and grow awareness of Kāhui Creative Waiheke and to support collaboration amongst local creative organisations and practitioners. The additional $2,000 of the budget would be required for operational expenditure of Kāhui Creative Waiheke.

17. Kāhui Creative Waiheke are seeking a two-year funding agreement from the local board, with the intention of seeking alternative funding for the coordinator after 2020/2021 to ensure future sustainability of the coordinator role.

18. Staff recommend that the local board allocate the available budget to Kāhui Creative Waiheke for a coordinator role because the proposal has high alignment to the relevant strategic assessment criteria, it will grow participation in arts, support greater collaboration and capacity building between arts practitioners and celebrate the unique identity of Waiheke.

19. The local board have previously allocated the arts and culture response programme budget to Kāhui Creative Waiheke to facilitate an arts community strategy. Establishing a coordinator role will support Kāhui Creative Waiheke to implement the recommendations from the arts community strategy.

Emerging Artist Award

20. The proposed Emerging Artist award includes providing encouragement and support for emerging young artists in any discipline who have achieved some local success in their chosen field of the arts.

21. The proposal includes creating a selection panel consisting of five local practitioners from different art practices.

22. The proposal is for the local board to fully fund the award in the first year and the intention is that it will progress to becoming self-funding through sponsorship within three years.

23. The proposal budget includes $4,000 towards administration and promotion, $2,000 award event costs, and $4,000 as a prize for the winner.

24. The Emerging artist award could be an opportunity to celebrate new artists and promote Waiheke as a unique arts and culture destination.

25. However, it has low alignment to the relevant strategic assessment criteria, the wider community support for this initiative is unestablished and the benefits are limited to an individual rather than the community.

26. The Emerging Artist award proposal was presented to Kāhui Creative Waiheke in June 2019 and they indicated that it could be considered in future after the network was more established

Tauākī whakaaweawe āhuarangi

Climate impact statement

27. The are no identified climate impacts associated with the arts and culture response programme.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

28. Funding the community-led proposal to establish a coordinator role for Kāhui Creative Waiheke supports the delivery of the Empowered Communities Approach that sits within the Thriving Communities Action Plan - Ngā Hapori Momoho and Whiria Te Muka Tangata.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

29. The proposals received for the Emerging Artist award and from Kāhui Creative Waiheke were presented to the local board at a workshop in December 2019.

30. The proposal from Kāhui Creative Waiheke supports the local board to deliver the following outcomes from the 2017 local board plan:

· A sustainable economy and positive visitor experience

· Thriving, strong and engaged communities

· Vibrant places for people.

Tauākī whakaaweawe Māori

Māori impact statement

31. Representatives from Piritahi Marae participated in Kāhui Creative Waiheke sessions.

32. A principle of the Kāhui Creative Waiheke is to work together based on treaty partnership as a bicultural platform.

Ngā ritenga ā-pūtea

Financial implications

33. The 2019/2020 Arts and culture response programme has an allocated budget of $10,000 to fund the community to deliver arts and culture activity.

34. The proposed budget for Kāhui Creative Waiheke includes $8,000 for annual coordinator fees and $2,000 for administrative support of the network.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

35. There are multiple stakeholders for Kāhui Creative Waiheke which may impact timeframes for delivery in the coordinator role. To mitigate this, a steering group made up of representatives from different artistic disciplines was created to streamline decision making and for the new coordinator to report to.

Ngā koringa ā-muri

Next steps

36. Staff will administer a two-year funding agreement for Kāhui Creative Waiheke, to be distributed through Community Networks Waiheke.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Proposal for a Kāhui Creative Waiheke coordinator role	27
b ⇩	Proposal for Emerging artist award	33

Ngā kaihaina

Signatories

Author

Marieke Numan - Senior Engagement Advisor

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Helgard Wagener - Relationship Manager - Aotea / Great Barrier and Waiheke Local Boards

Waiheke Local Board

29 January 2020

Improved Public Accessibility to the governance function of Waiheke Local Board

File No.: CP2020/00314

Te take mō te pūrongo

Purpose of the report

1. To provide the local board with options to provide greater transparency of deliberations of the Waiheke Local Board, as resolved by the local board on 4 December 2019.

Whakarāpopototanga matua

Executive summary

2. Following the decision by the local board on 4 December 2019 not to adopt the proposal in a Notice of Motion to open access to local board workshops and the request by the local board for staff to provide options for greater transparency on local board deliberations, this report sets out three options for consideration.

3. The three options are:

· Option 1: No change to the status quo

· Option 2: Public access to monthly Community Forums to be held during the morning of the first Wednesday of the month; enhanced publication of selected workshop material

· Option 3: Public access to workshops, subject to the right to selectively exclude the public

4. In accordance with the Waiheke Local Board Standing Orders, workshops are informal opportunities for staff of the council group to share information with the local board and obtain guidance from the local board. No decisions or resolutions are made at workshops and therefore workshops are not deemed to be meetings under the Local Government Official Information and Meetings Act 1987. Decisions and resolutions are only made at monthly business meetings of the local board that is accessible by the public.

5. The report does not recommend retaining the status quo as it does not provide for greater transparency. As opening workshops to the public has already been rejected by the local board, this option is not recommended.

6. Staff recommend that local board establishes a pre-booked monthly Community Forum that allows members of the public to raise issues with the local board. It is proposed that Community Forums be held by the local board on the first Wednesday of each month. This option is supplemented with enhanced transparency of workshop activities by publication of workshop notes and material on the local board’s Facebook page within three days from the workshop, with the redaction of confidential workshop material. The report notes similar arrangements are in place at some other local boards.

Ngā tūtohunga

Recommendations

That the Waiheke Local Board:

a) notes that the definition of a ‘meeting’ as outlined in Part 7 Section 45(2) of the Local Government Official Information and Meetings Act 1987 (LGOIMA) excludes any meeting of a local authority (or any committee or sub-committee of a local authority) at which no resolutions or decisions are made is not a “meeting” as defined by LGOIMA, and as such there is no requirement for the local authority to undertake the following activities as outlined in sections 45 to 54 of LGOIMA for such meetings:

i) i) to publicly notify workshops

ii) ii) to publicly provide agendas and reports for workshops at least two working days in advance

iii) iii) to provide for public and / or media access to workshops

iv) iv) to provide publicly available minutes of workshop after the fact.

b) notes that the Standing Orders of the Waiheke Local Board explicitly defines ‘workshop’ as an informal forum held primarily for information or discussion purposes as the case may be, and at which no resolutions or decisions are to be made.

c) notes that Standing Order 12.1.2 as outlined with the Standing Orders of the Waiheke Local Board explicitly states that:

i) workshops are solely for information and discussion purposes

ii) workshops are not considered public ‘meetings’ as defined by Section 45(2) of the Local Government Official Information and Meetings Act 1987 (LGOIMA)

iii) part 7 of LGOIMA and the requirements contained therein as outlined in resolution a) above do not apply to local board workshops.

d) confirm that the local board holds its workshops, briefings and / or other meetings at which no resolutions or decisions are to be made without members of the public, media and / or stakeholders in attendance, as is allowed for under the Local Government Official Information and Meetings Act 1987.

e) request local board services staff, in order to ensure openness and transparency of the content at local board workshops, undertake the following activities:

i) all material and documentation, unless it is considered confidential under section 7(2) of the Local Government Official Information and Meetings Act 1987 are to be made available on the Waiheke Local Board webpage within three working days following the workshop.

ii) agenda material and workshop outputs will continue to be included on the subsequent local board business meeting agenda (e.g. workshop material from February will be included on the March business meeting agenda).

iii) staff have amended and enhanced the content available on the Record of Workshops report, which will now include an overview of the item, summary of the discussion and agreed action points, along with the agenda materials as highlighted in the previous bullet point.

iv) arrange a monthly community forum which will enable the public to be kept informed on matters relating to the workshop material. Staff propose that these sessions will:

o be held on the first week of the month on Wednesday mornings during the time scheduled for local board workshops, and will run for two hours.

o be booked in advanced by calling or emailing the local board office and confirming an appointment.

o have appointments which run for 15 minutes at a time.

o allow multiple requests as one appointment when considered appropriate.

o led by the local board chair, assisted by local board staff.

v) this process will be outlined on the local board webpage and will also include the creation of a dedicated email address for booking an appointment.

vi) note that these sessions will not be attended by the council staff who presented the workshop item to the local board.

vii) ongoing engagement between local board staff and interested members of the public and / or community groups.

viii) all workshop material and documentation, unless it is considered confidential under section 7(2) of the Local Government Official Information and Meetings Act 1987, will be made available to local media for their information, along with the invitation to meet with local board staff in person to discuss any of the matters raised in workshops.

ix) local media will continue to have the opportunity to proactively work with council communications staff to discuss workshop items, and to meet with local board staff to discuss other local matters.

x) increase activity on existing communications channels such as Our Auckland, social media and local media to inform the public that workshop material is available to be viewed on the local board webpage.

xi) authorize the local board relationship manager, in consultation with the chair of the local board, to make minor adjustments should this be required to enable the practical implementation of the measures in this resolution.

Horopaki

Context

7. Since the establishment of the Waiheke Local Board when the Local Government (Auckland Council) Act 2009 came into effect, provision has been made for public meetings of the local board that are to be held under the Local Government Official Information and Meetings Act 1987. Meetings are defined in section 45 as follows:

(1) In this Part, unless the context otherwise requires,—

meeting, in relation to a local authority, means, subject to subsection (2),—

(a) any annual, biennial, triennial, ordinary, or extraordinary meeting of a local authority; and

(b) any meeting of—

(i) any committee or standing committee or special committee or subcommittee of a local authority; and

(ii) any meeting of any joint standing committee or joint special committee appointed by 2 or more local authorities, and any subcommittee of any such committee—

if—

(iii) any function, duty, or power is conferred or imposed on that committee or subcommittee by any enactment; or

(iv) that committee or subcommittee is empowered to exercise or perform, on behalf of any local authority or any committee of any local authority, any function, duty, or power conferred or imposed on any local authority, or on any committee of any local authority, by or under any enactment or bylaw

(1A) …...

(2) For the avoidance of doubt, it is hereby declared that any meeting of a local authority or of any committee or subcommittee of a local authority, at which no resolutions or decisions are made is not a meeting for the purposes of this Part.

8. The purpose of these meetings are to enable the local board to give effect to its governance role by enabling it to make resolutions or decisions in the presence of members of the public, media and / or stakeholders.

9. Continuing the long-established practice of earlier local boards, on 4 December 2019 the Waiheke Local Board resolved as follows to provide for local board governance work management for the 2019-2022 triennium:

Resolution number WHK/2019/222

MOVED by Chairperson C Handley, seconded by Deputy Chairperson B Upchurch:

That the Waiheke Local Board:

a) endorse the following approach to effectively and efficiently manage the governance work of the local board for the 2019-2022 triennium:

i. maintain a key focus on annual work programmes and their implementation through quarterly reporting and regular workshops with the whole local board, with decisions made at business meetings.

ii. appoint nominated local board members who will facilitate consultation with local board members on time sensitive landowner consents and events, and who will provide the local board’s full feedback on liquor licences and resource consents.

iii. appoint nominated local board members to external organisations.

10. Clause 9 of the Waiheke Local Board Standing Orders defines a workshop as follows:

Workshop means an informal forum held primarily for information or discussion purposes, as the case may be, and at which no resolutions or decisions are made.

11. The functioning of workshops are provided for in Appendix C of the Waiheke Standing Orders that provides as follows:

12.1.1 Workshops exempt from provisions of Part VII (Local Government Meetings) of the Local Government Official Information and Meetings Act 1987

Only this part of the standing orders apply to workshops of the local board or its committees as these are held solely for information and discussion purposes with no ability for any resolutions or decisions to be made.

Section 45(2) of LGOIMA 1987 (which is included in Part VII of that Act) provides that, for the avoidance of doubt, any meeting of the local board or of any committee or sub-committee of the local board, at which no resolutions or decisions are made is not a meeting for the purposes of this Part of this Act.

Given that workshops will not make any resolutions or decisions they are not subject to the requirements contained in Part VII of LGOIMA 1987 (e.g. public access to the meetings, availability of agenda material to the public and notification of meetings etc.).

12. The agenda of the local board business meeting of 4 December 2019 included a Notice of Motion that proposed the following:

That the Waiheke Local Board:

a) hold all workshops, including for committees, open for the public, subject to the provisions of section 48 of the Local Government Official Information and Meetings Act 1987 (Right of local authorities to exclude members of the public).

13. The proposal was not accepted by the local board but the local board thereafter resolved that staff deliver an options paper to explore opportunities for greater transparency of board deliberations (Resolution number WHK/2019/220).

Tātaritanga me ngā tohutohu

Analysis and advice

14. There are limited opportunities for the community to formally engage with the governance of Waiheke Local Board. The Waiheke Local Board Standing Orders provides for the public to directly interact with the local board during its business meetings when presenting a petition, or during deputations or at the public forum. No provision is made for attendance of members of the public at workshops.

15. A petitioner who presents a petition to the local board or a committee may speak for five minutes. Deputations are accepted with at least seven days prior notice, at the discretion of the chair of the local board, the topics are restricted to the scope or functions of that local board and participation is limited to two persons who are allowed a maximum of 10 minutes to address the local board. Public Forum items are similarly restricted to individuals who may address the local board for a maximum of three minutes on subject within the scope or functions of that local board. The total allocation of time for public forum items on the agenda is 30 minutes.

16. Similar concerns to those of the Waiheke Local Board about greater transparency of board deliberations have since the election prompted four North Shore local boards to provide for community forums to enable members of the public to raise issues with the local board in a less formal setting (Attachment A). Other local boards, for example Howick, Puketapapa and Maungakiekie-Tamaki have informally decided on community forums to engage further with local communities in a regular face to face session. Although workshops of the Governing Body are not open to the public, the Governing Body workshop material is published.

17. The options to provide for greater transparency are set out in Table 1 below. Option 2, (Public access to monthly Community Forums; enhanced publication of selected workshop material) is recommended:

	Option	Advantage	Disadvantage
1	No change to status quo (Continue current well-established practice)	· Well-established and tested routine · No additional time or resources required · Consistency with most other local board	· Does not provide for improved transparency of local board deliberations
2	Public access to monthly Community Forums to be held during the morning of the first Wednesday of the month; enhanced publication of selected workshop material (Option adopted by Devonport-Takapuna, with variations adopted by other North Shore Local Boards)	· Improved transparency of published material presented at workshops with access to more comprehensive workshop notes · More opportunity for informal direct interaction of the local board with the public · Conforms with intent of Standing Orders that workshops are an informal, access-restricted opportunity for staff to seek guidance and to provide information to the local board.	· Additional resource and time demand on local board members · Additional workload for local board staff · Requires members of the public to pro-actively make timely arrangements to attend the community forum · Does not provide access to informal discussion between staff and local board members at workshops · A risk that council group staff omit useful information from workshop material to protect confidential information which may result in local board members not receiving full free and frank advice from staff. Alternatively it may be that material presented to the local board during workshop is not suited for publication due to containing confidential information. These risks can be mitigated by applying the exclusions of section 7(2) of the LGOIMA and redacting confidential information. · A risk that the proposed measures may not achieve the objective due to practicalities, for example the allocation of time or the suitability of time and dates. However, the risk will be mitigated by enabling minor adjustments to be made administratively by local board staff in consultation with the chair of the local board.
3	Public access to workshops, subject to the right to selectively exclude the public (Notice of Motion option rejected by the local board on 4 December 2019)	· Direct access by members of the public to informal workshops between staff and local board provides improved transparency · Less additional resource and time demand than community forum option	· Option already rejected by local board on 4 December 2019 · Does not conforms with intent of Standing Orders that workshops are an informal, access-restricted opportunity for staff to seek guidance and to provide information to the local board; However, noting that s48 of LGOIMA enables the exclusion of the public for confidential items · Compromises the information sharing and discussion of confidential material under section 7(2) of the LGOIMA · To achieve greater transparency, it will require advance public notice of workshop agenda items and publication of material, resulting in additional workload for local board staff

18. If the local board accepts the recommendation in this report, local board staff will take the necessary measures to implement the decision in the calendar month following decision, including advising council group staff of the new requirements.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19. As this is an administrative decision, there are no anticipated impacts on climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20. With the exception of council staff who provide support to the local board, the recommendations do not require additional resources or commitment from the council group. Local Board Services and the Communications departments will be responsible for giving effect to the expanded communication requirements.

21. Council group staff (council, Auckland Transport, ATEED etc) who engage with the local board during workshops will be advised of the proposed arrangements and will ensure that workshop material is suited for publication.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22. The recommendations are in response to a resolution of the Waiheke Local Board on 4 December 2019 that intends to provide improved to ensure openness and transparency of the content of local board workshops of the Waiheke Local Board.

23. Although not adopted by the majority of the local boards, the recommendations are similar to some of the measures adopted in the current term by four North Shore local board such as Upper Harbour, Hibiscus and Bays, Kaipatiki and Devonport Takapuna Local Boards. (See attachment A). Other local boards, for example Howick, Puketapapa and Maungakiekie-Tamaki have informally decided on community forums to engage further with local communities in a regular face to face session.

Tauākī whakaaweawe Māori

Māori impact statement

24. This decision does not have any specific impact on Māori than the broader community of Waiheke.

Ngā ritenga ā-pūtea

Financial implications

25. This decision has no financial implications for the local board

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. There is a risk that council group staff omit useful information from workshop material to protect confidential information which may result in local board members not receiving full free and frank advice from staff. Alternatively it may be that material presented to the local board during workshop is not suited for publication due to containing confidential information.

27. It is proposed that the exclusions under the Local Government Official Information and Meetings Act 1987 be applied to the content of the material and confidential information unsuited for publication be redacted.

28. There is a risk that the proposed measures may not achieve the objective due to practicalities, for example the allocation of time or the suitability of time and dates. However, the risk will be mitigated by enabling minor adjustments to be made administratively by local board staff in consultation with the chair of the local board.

Ngā koringa ā-muri

Next steps

29. If the recommendations are accepted by the local board, staff will ensure the arrangements are made operational as soon as practical during the calendar month following approval.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Resolution of local boards establishing Community Forums	45

Ngā kaihaina

Signatories

Author	Helgard Wagener - Relationship Manager - Aotea / Great Barrier and Waiheke Local Boards
Authorise	Louise Mason – General Manager - Local Board Services

Waiheke Local Board

29 January 2020

Rangihoua Reserve and Onetangi Sports Park Management Plan - re-appointing committees and appointing members

File No.: CP2020/00195

Te take mō te pūrongo

Purpose of the report

1. To re-appoint two committees for the development and approval of the reserve management plan (RMP) for Rangihoua Reserve and Onetangi Sports Park.

2. To appoint local board members to the two committees.

3. To delegate the appointment of the independent commissioner to the Development Committee

Whakarāpopototanga matua

Executive summary

4. Work is underway to create a reserve management plan for Rangihoua Reserve and Onetangi Sports Park. Refer to Attachment A for background on this project.

5. In September 2018, the Waiheke Local Board (the local board) appointed two committees, the Rangihoua Reserve and Onetangi Sports Park Reserve Management Plan Development Committee (the Development Committee) and the Rangihoua Reserve and Onetangi Sports Park Reserve Management Plan Approvals Committee (the Approvals Committee).

6. The Development Committee is responsible for developing the draft reserve management plan (RMP) for Rangihoua Reserve and Onetangi Sports Park and the Approvals Committee for approving the final RMP. Refer to Attachment B for a copy of the report to the Waiheke Local Board (27 September 2018) outlining this governance approach and committee appointments.

7. The two committees were deemed to be discharged under the Local Government Act 2002 at the end of the 2016–2019 term. This report seeks to re-appoint the two committees and appoint local board members to the committees.

8. Recommendations in this report are consistent with decisions to appoint the two committees, made by Waiheke Local Board in the previous electoral term.

9. For continuity, staff recommend the appointment of previous committee members C Handley (as chair) and the Aotea / Great Barrier Local Board chair, I Fordham, for a second tenure on the Development Committee and the Approvals Committee.

10. A further two local board members would be appointed to both committees.

11. For the hearings process, deliberations and approval of the final plan, staff recommend that an independent hearings commissioner with expertise in the Reserves Act 1977 is also appointed to the Approvals Committee.

12. Staff recommend that the local board delegate the selection of the independent commissioner to the Development Committee.

Ngā tūtohunga

Recommendations

That the Waiheke Local Board:

a) re-appoint the Rangihoua Reserve and Onetangi Sports Park Reserve Management Plan Development Committee.

b) appoint to the Development Committee: Chairperson C Handley (as chair) and the Aotea / Great Barrier Local Board chair, I Fordham, and two other members.

c) delegate to the Development Committee the Waiheke Local Board’s responsibilities, duties and powers necessary to:

i) approve the scope of the Rangihoua Reserve and Onetangi Sports Park management plan

ii) determine whether to include the Rangihoua maunga and landscape amenity area following consultation with Ngati Paoa and/or decisions by the Rangihoua and Tawaipareira Committee

iii) determine whether to declare and classify any part of Rangihoua Reserve

iv) publicly notify and seek comments and objections on the draft plan.

v) select and appoint the independent commissioner to form part of the Approvals Committee

d) re-appoint the Rangihoua Reserve and Onetangi Sports Park Reserve Management Plan Approvals Committee.

e) appoint to the Approvals Committee: Chairperson C Handley (as chair) and the Great Barrier Local Board chair, I Fordham, two other members and an independent hearings commissioner experienced in Reserves Act 1977 matters.

f) delegate to the Approvals Committee the Waiheke Local Board’s responsibilities, duties and powers necessary to:

i) hear objections and comments from submitters

ii) consider the extent to which they would be allowed or accepted or disallowed or not accepted

iii) seek, where required, the Minister of Conservation’s comments and/or approval of the management plan

iv) approve the Rangihoua Reserve and Onetangi Sports Park management plan

Horopaki

Context

13. Work is underway to create a reserve management plan (RMP) for Rangihoua Reserve and Onetangi Sports Park as outlined in the report to the Waiheke Local Board on 26 July 2018 (Attachment A).

14. The timeline below gives an overview of key activities leading to the establishment of the two Rangihoua Reserve and Onetangi Sports Park Management Plan committees:

Role and make-up of the two committees

15. Table 1 below shows the roles and responsibilities and the composition of the two committees in the previous term:

	Development Committee	Approvals Committee
Role	To develop the draft RMP for Rangihoua Reserve and Onetangi Sports Park.	To conduct hearings and approve the final RMP.
Decisions to make	· approve the scope of the management plan · determine whether to declare and classify any part of Rangihoua Reserve · publicly notify intention to prepare a plan and seek comments to inform the preparation of the draft plan · publicly notify the draft plan and seek comments and objections.	· hear objections and comments from submitters · determine whether to include the Rangihoua maunga and landscape amenity area following consultation with Ngati Paoa and/or decisions by the Rangihoua and Tawaipareira Committee · consider the extent to which objections and comments would be allowed or accepted or disallowed or not accepted · seek, where required, the Minister of Conservation’s comments and/or approval of the management plan · approve the final Rangihoua Reserve and Onetangi Sports Park Reserve Management Plan.
Composition of committee in the previous term	· 3 Waiheke Local Board members (C Handley, S Brown, J Meeuwsen) · Aotea / Great Barrier Local Board Chair (I Fordham)	· 3 Waiheke Local Board members (C Handley, S Brown, J Meeuwsen) · Aotea / Great Barrier Local Board Chair (I Fordham) · 1 x independent commissioner

16. Attachment B includes a copy of the report to the Waiheke Local Board business meeting on 27 September 2018 which outlined the governance approach and the appointment of committee members.

17. Both committees were deemed to be discharged under the Local Government Act 2002 at the end of the 2016–2019 term.

Tātaritanga me ngā tohutohu

Analysis and advice

18. Both the Development and the Approvals Committees were established to:

· assist independent decision making

· manage the risk of potential pre-determination and perceived conflict of interest

· retain local decision making

· ensure the relevant Reserves Act expertise is present on the Approvals Committee, especially during the hearings process.

Recommended approach based on decision by the previous local board

19. Staff recommend both committees are re-appointed with the same powers under the Reserves Act as in the previous term.

20. For continuity, staff recommend the appointment of previous committee members C Handley (as chair) and I Fordham to the two committees.

21. Staff recommend appointing two new members to replace outgoing local board members Brown and Meeuwsen on both committees.

22. An independent hearings commissioner will be appointed to the Approvals Committee, for the hearings process and approval of the final plan. For a more efficient process, we recommend that the local board delegate the selection of this commissioner to the Development Committee.

23. This approach provides the greatest level of independent decision-making and meets the requirements of both the Local Government Act 2002 and the Reserves Act 1977.

Tauākī whakaaweawe āhuarangi

Climate impact statement

24. As this is an administrative decision, there are no anticipated impacts on climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

25. There are no anticipated impacts on any council departments and CCOs from this decision.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26. This report seeks a decision by the local board on reappointing the two committees to develop and approve the Rangihoua Reserve and Onetangi Sports Park Management Plan and appoint members to the committees.

27. Staff recommendations in this report are consistent with the decisions made by the previous local board.

Tauākī whakaaweawe Māori

Māori impact statement

28. Rangihoua maunga is co-managed by the Waiheke Local Board and Ngāti Paoa under a co-governance committee (which is yet to formally convene). The Development Committee would also be responsible for making decisions on whether to include Rangihoua maunga and landscape amenity area following consultation with Ngāti Paoa and/or decisions by the Rangihoua and Tawaipareira Committee once it is able to convene.

29. Mana whenua will continue to be closely involved in the drafting of the RMP, reflecting the local board’s commitment to support Māori outcomes outlined in the Waiheke Local Board Plan 2017; and council’s obligations to Māori under the Local Government Act 2002 and Reserves Act 1977.

Ngā ritenga ā-pūtea

Financial implications

30. This decision has no financial implications for the local board

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31. As outlined in the July and September 2018 reports to the Waiheke Local Board (Attachment A and B), Rangihoua Reserve and Onetangi Sports Park have a contentious history resulting in keen public interest in their management and development.

32. Dividing plan development from plan approval through separate committees will help mitigate this risk. The inclusion of an independent commissioner on the Approvals Committee similarly adds robustness and independence to the process.

33. There are no significant risks from re-instating the two committees to develop and approve the Rangihoua Reserve and Onetangi Sports Park Management Plan.

Ngā koringa ā-muri

Next steps

34. The terms of reference will be updated based on decisions made on this report. Staff will meet with the Development Committee to progress drafting of the RMP.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Waiheke Local Board report_July 2018_Development of a local park management plan for Rangihoua	57
b ⇩	Waiheke Local Board report_September 2018_Resetting the role of the Waiheke Local Board in the development and Finalisation of the OSP Management Plan	71

Ngā kaihaina

Signatories

Author

Nicki Malone - Service and Asset Planner

Authorisers

Lisa Tocker - Head of Service Strategy and Integration

Helgard Wagener - Relationship Manager - Aotea / Great Barrier and Waiheke Local Boards

Chairperson	Cath Handley
Deputy Chairperson	Bob Upchurch
Members	Kylee Matthews
	Robin Tucker
	Paul Walden

No.	Title	Page
a ⇩	MHUD Summary of Powers	91
b ⇩	Urban Development Bill - summary	93
c ⇩	Infrastructure Funding Bill - summary	103

No.	Title	Page
a ⇩	Resource consent applications received from 27 October to 2 November 2019	119
b ⇩	Resource consent applications received from 3 to 9 November 2019	121
c ⇩	Resource consent applications received from 10 to 16 November 2019	123
d ⇩	Resource consent applications received from 17 to 23 November 2019	125
e ⇩	Resource consent applications received from 24 to 30 November 2019	127
f ⇩	Resource consent applications received from 1 to 7 December 2019	129
g ⇩	Resource consent applications received from 8 to 14 December 2019	131
h ⇩	Resource consent applications received from 15 to 21 December 2019	133
i ⇩	Resource consent applications received from 6 to 11 January 2020	135

No.	Title	Page
a ⇩	20191127 Waiheke Local Board Workshop proceedings	145
b ⇩	20191204 Waiheke Local Board Workshop proceedings	147
c ⇩	20191211 Waiheke Local Board Workshop proceedings	149
d ⇩	20191218 Waiheke Local Board Workshop proceedings	153

Author	Janine Geddes - Senior Local Board Advisor Waiheke
Authoriser	Helgard Wagener - Relationship Manager - Aotea / Great Barrier and Waiheke Local Boards