I hereby give notice that an ordinary meeting of the Albert-Eden Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 18 February 2020

2.00pm

Albert Eden Local Board Office
135 Dominion Road
Mt Eden

 

Albert-Eden Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Margi Watson

 

Deputy Chairperson

Lee Corrick

 

Members

Graeme Easte

 

 

Rachel Langton

 

 

Ben Lee

 

 

Julia Maskill

 

 

Christina Robertson

 

 

Kendyl Smith

 

 

(Quorum 4 members)

 

 

 

Michael Mendoza

Democracy Advisor - Albert - Eden

 

13 February 2020

 

Contact Telephone: (021) 809 149

Email:  Michael.Mendoza@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Albert-Eden Local Board

18 February 2020

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

10        Extraordinary Business                                                                                                5

11        Appointment of LGNZ Lead and nominee for LGNZ Conference 2020                   7

12        Auckland Council’s Quarterly Performance Report: Albert-Eden Local Board for quarter two 2019/2020                                                                                                 13

13        Albert-Eden Local Board feedback on a proposed National Policy Statement for Indigenous Biodiversity and the Infrastructure Funding and Financing Bill       53

14        Albert-Eden Local Board feedback on Inquiry into the 2019 Local Elections and Liquor Licensing Trust Elections, and Recent Energy Trust Elections              241

15        Auckland Transport Report - February 2020                                                          253

16        Regional Facilities Auckland Quarter One Performance Report for the period ending 30 September 2019                                                                                                    263

17        Urgent decisions - Albert-Eden Local Board feedback on the resource management reform, Local Government New Zealand discussion document on localism and the Urban Development Bill                                                                                            275

18        Governing Body Members' Update                                                                          579

19        Chairperson's Report                                                                                                581

20        Board Member's Reports                                                                                          593

21        Governance Forward Work Calendar                                                                      595

22        Albert-Eden Local Board Workshop Records                                                        603  

23        Consideration of Extraordinary Items 

PUBLIC EXCLUDED

24        Procedural Motion to Exclude the Public                                                               613

12        Auckland Council’s Quarterly Performance Report: Albert-Eden Local Board for quarter two 2019/2020

b.      Financial performance report                                                                         613  

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Albert-Eden Local Board:

a)         confirm the minutes of its ordinary meeting, held on Wednesday, 4 December 2019, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Albert-Eden Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Albert-Eden Local Board

18 February 2020

 

 

Appointment of LGNZ Lead and nominee for LGNZ Conference 2020

File No.: CP2020/01099

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To appoint a lead for Local Government New Zealand (LGNZ) matters and nominate a representative to attend the 2020 LGNZ Annual Conference and General Meeting.

Whakarāpopototanga matua

Executive summary

2.       Local boards are invited to appoint a lead (and alternate) on Local Government New Zealand (LGNZ) matters. The lead will be the main contact for all LGNZ issues and will represent the local board at meetings of Auckland/LGNZ zone and any related meetings.

3.       The LGNZ Annual Conference and General Meeting (AGM) takes place at the ASB Theatre Marlborough in Waiharakeke Blenheim from 8am Thursday 16 July to 3pm Saturday 18 July 2020.

4.       Local boards are invited to nominate a representative to attend the LGNZ conference. This can be the local board appointed LGNZ lead or another member of the local board. Given the cost of and overall numbers of elected member attendance, staff recommend that one member per local board attend.

5.       In addition to the official delegates, LGNZ requires prior notice of which local board members plan to attend the AGM. Members wishing to attend are asked to register their intention with the Democracy Services Business Hub team by Friday 17 April 2020 so that this information can be provided to LGNZ.

 

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a)      appoint a lead and alternate for LGNZ related matters for the 2019-2022 triennium and task these members with representing the local board at Auckland/LGNZ meetings.

b)      nominate one elected member per local board to attend the Local Government New Zealand 2020 Conference and Annual General Meeting in Waiharakeke Blenheim, Thursday 16 July to Saturday 18 July 2020.

c)      confirm that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy.

d)      note that any members who wish to attend the AGM must provide their names to the Democracy Services Business Hub team by Friday 17 April 2020 to ensure that they are registered with Local Government New Zealand.

 

 

Horopaki

Context

6.       LGNZ is an incorporated society of local government organisations whose primary objective is to represent and advocate for the interests of local authorities in New Zealand. LGNZ champions policy positions on key issues that are of interest to local government and holds regular meetings and events throughout the year for members. The schedule of meetings includes an annual conference and meetings of local government geographical clusters (known as LGNZ zones) and sectors.

7.       LGNZ is governed by a National Council made up of representatives from member authorities as outlined in the constitution. Some of its work is conducted through committees and working groups which include representatives from member auhorities.

8.       Elected members who have been formally appointed to LGNZ roles are:

Elected Member

Appointed role

Mayor Phil Goff

National Council representative for Auckland

Auckland Council representative on the Metropolitan Sector Group

Councillor Pippa Coom

Local Board Member Richard Northey

National Council representative for Auckland (appointed by Governing Body)

National Council representative for Auckland (appointed by local boards)

Deputy Mayor Bill Cashmore

Auckland Council representative on Regional Sector

 

Meetings of Auckland/LGNZ (Auckland Zone)

9.       As part of recent changes to the LGNZ Rules, Auckland Council is no longer part of LGNZ Zone 1 but is expected to organize itself, with its multiple local boards and Governing Body, as an informal LGNZ zone.

10.     Meetings of the Auckland/LGNZ zone have been scheduled on a biannual basis. These meetings will be co-chaired by the two Auckland representatives appointed to the LGNZ National Council by the Governing Body (Councillor Pippa Coom) and local boards’ (Member Richard Northey).

11.     Meetings of the Auckland/LGNZ zone will be open to all elected members but formal representation will sit with the nominated leads.

LGNZ Annual conference and AGM 2020

12.     This year the LGNZ conference and AGM will be held at the ASB Theatre Marlborough, Waiharakeke Blenheim, Thursday 16 July to Saturday 18 July 2020.

13.     The conference takes place over the first two days commencing at 9.30am on Thursday 16 July 2020 and closing with the LGNZ Excellence Awards on the evening of Friday 17 July 2020.

14.     The conference programme has the theme “Natural Capital”. The final programme will be publicly available at the end of February however we have had indication from LGNZ that the programme is expected to include addresses from the Prime Minister, various political leaders and President of LGNZ as well as sessions on the following topics

·   Natural capital - the Marlborough story

·   Fishes in the river, fishes in the sea (Water, aquaculture and the Resource Management Act)

·   Tourism – working together to care for people, place and culture

·   Building towards sustainable supply (housing)

·   Resilience in the face of natural hazards (infrastructure and communities)

·   Cultural wellbeing plenary session

·   Interactive workshops on cultural, economic, environmental and social well-being

·   Tours, showcases and dinners.

15.     The AGM takes place on the last day of the conference from 9.30am to 12.30pm.  The LGNZ constitution permits the Auckland Council to appoint four delegates to represent it at the AGM, with one of the delegates being appointed as presiding delegate.

16.     Traditionally the four AGM delegates have been the Mayor, the Chief Executive and two Governing Body members who hold LGNZ roles. Delegates in 2019 were Mayor Phil Goff, Deputy Mayor Bill Cashmore, Councillor Penny Hulse and Local board Chair Pippa Coom.

17.     The Governing Body will consider an item on AGM attendance at its meeting on 27 March 2020 which includes the recommendation that Mayor Phil Goff be the presiding delegate and the other three delegates be comprised of either:

a)         two members of the Governing Body who hold a formal representation role with LGNZ and the Chief Executive; or

b)         one member of the Governing Body who holds a formal representation role with LGNZ and the Chief Executive, and a local board member; or

c)         two members of the Governing Body who hold a formal representation role with LGNZ and a local board member.

18.     In addition to the official delegates, LGNZ requires prior notice of which local board members plan to attend the AGM. Attendance at the AGM is not compulsory for conference participants.

Pre-conference meetings

19.     On Wednesday 15 July 2020, there will be a pre-conference meeting of the National Council as well as a Te Maruata Hui. Elected members that are on these two groups and wish to attend these meetings would need to arrive earlier than other meeting participants.

Tātaritanga me ngā tohutohu

Analysis and advice

Meetings of Auckland/LGNZ (Auckland Zone)

20.     Local boards are requested to appoint a lead for the 2019-2022 triennium. The lead’s responsibilities include:

·   attend and represent the local board at meetings of Auckland/LGNZ zone and other LGNZ meetings, as appropriate

·   be the main contact for the local board on all LGNZ matters

·   share information from Auckland/LGNZ and other LGNZ-related meetings attended with the local board.

    LGNZ Annual conference and AGM 2020

21.     In 2020, with the venue in Waiharakeke, Blenheim and given the cost and overall numbers of elected member attendance, it is recommended that one member per local board attend. Having one attendee per local board means a maximum of 21 Auckland Council local board members would attend the conference.

22.     The annual conference and AGM are two separate meeting sessions.

23.     Local board members are invited to attend and take part in the conference.

24.     For the AGM, member authorities will be represented by officially appointed delegates. Members who are not appointed delegates can attend as observers provided they are included in the AGM registration form. Local board members who wish to attend the AGM as observers must register their intention with the Democracy Services Business Hub team by Friday 17 April 2020 so that their names can be included on the AGM registration form.

25.     Local board members who attend the conference and/or AGM are strongly encouraged to report back to their local boards on proceedings at the conference. This ensures members who do not attend can still benefit from this opportunity.

Tauākī whakaaweawe āhuarangi

Climate impact statement

26.     Conferences and events involving multiple participants especially those requiring long distance travel can generate a sizable carbon footprint. This is due to emissions associated with flights, car and taxi travel, hotel and event site emissions.

27.     Estimates for emissions associated with travel to Blenheim or travel within Auckland for local meetings have not been calculated at the time of writing this report. Emissions, when known, can be offset through a verified carbon offset programme at a small cost.

28.     Other opportunities to reduce emissions include:

a)      reducing the number of delegates to the Blenheim conference as recommended

b)      encouraging participants to opt for public transport options when attending meetings in Auckland

c)      encouraging delegates to provide updates to their local boards, including the option of daily updates from the conference and meetings via the local board facebook pages, so that non-attendance does not disadvantage other members

d)      ensuring elected members are aware of the session recordings that LGNZ will make available after the conference.  LGNZ have advised that they don’t webcast or live stream any parts of the conference as they try to encourage as many people as possible to attend in person.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

29.     There are no impacts for CCOs or departments of council as the focus is on elected members attendance at meetings including the LGNZ conference.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

30.     LGNZ advocates for issues that are important to local government. Many of these issues are aligned with local board priorities e.g. climate change. As such, there is interest at local board level in staying across the work of LGNZ and in identifying and harnessing opportunities to progress other advocacy areas that local boards may have.

31.     Having a dedicated lead who can attend Auckland meetings on LGNZ matters and who can be part of future discussions about remits and other topics, will enable local boards and their communities to continue to be informed and give considered input to work being led by LGNZ.

32.     The LGNZ Annual conference is always of interest to local board members. They provide a unique networking opportunity for local government leaders from around the country and the agenda of these meetings are designed to support local leaders in their roles and responsibilities. This is in line with the purpose of the elected member development programme which is to support elected members as governors and decision-makers.

Tauākī whakaaweawe Māori

Māori impact statement

33.     The work of LGNZ is expected to impact positively on Māori. LGNZ advocates on a variety of issues that are important to Māori including Māori housing, various environmental issues and Council-Māori participation/relationship arrangements. In addition, LGNZ provides advice including published guidance to assist local authorities in understanding values, aspirations and interest of Māori.

34.     The LGNZ National Council has a sub-committee, Te Maruata, which has the role of promoting increased representation of Māori as elected members of local government, and of enhancing Māori participation in local government processes.  It also provides support for councils in building relationships with iwi, hapu and Māori groups.  Te Maruata provides Māori input on development of future policies or legislation relating to local government. In the previous term Councillor Alf Filipaina was a member of the sub-committee.  Te Maruata will hold a hui on Wednesday 15 July 2020 from 10am to 4.30pm.

Ngā ritenga ā-pūtea

Financial implications

Meetings of Auckland/LGNZ (Auckland Zone)

35.     Meetings of Auckland/LGNZ are a new initiative being introduced this triennium following amendments to LGNZ zones. The two meetings for 2020 are scheduled for 13 March 2020 and 11 September 2020 and are not currently budgeted for. Staff will use existing resources and liaise with Kura Kāwana to identify combined opportunities for these meetings dates.

36.     Managing attendance numbers by only requiring attendance of leads, with others as optional attendees if they wish, should contribute towards keeping meeting costs down.

Annual conference and AGM 2020

37.     The normal registration rate for the LGNZ Conference and AGM is $1,410 (early bird) or $1,510 (standard). The total cost for early bird registration for 21 local board members is $29,610, with flights and accommodation additional.

38.     Costs of attendance for one member from each local board are to be met from the elected members’ development budget as managed centrally by the Kura Kawana Programme.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

Meetings of Auckland/LGNZ (Auckland Zone)

39.     The inaugural meeting of the Auckland Zone is planned for 13 March 2020. If a local board has not chosen an LGNZ lead by this date, they would need to select a member to attend this meeting as their official representative.

Annual conference and AGM 2020

40.     The key risk is of delayed decision-making which can impact costs and registration choices. The sooner the registration for the nominated local board member can be made, the more likely it is that Auckland Council can take advantage of early bird pricing for the conference and flights, all done via bulk booking. Delayed information may also impact registration into preferred conference streams or events.

41.     There is always a level of reputational risk associated with any financial expenditure. Large delegations to conferences can be costly hence the advice that only one per local board attend.

Ngā koringa ā-muri

Next steps

Meetings of Auckland/LGNZ (Auckland Zone)

42.     There are two planned meetings for the Auckland Zone in 2020. The inaugural meeting is scheduled for 13 March 2020 and the second meeting is on 11 September 2020.

43.     Preparations for the inaugural meeting are being made by staff with guidance from the co-chairs. The agenda will include a report from LGNZ Executive and will also include an update on the Localism project. The agenda will be made available to members closer to the time of the meeting.

Annual conference and AGM 2020

44.     Once members are confirmed to attend, the Democracy Services Business Hub team will co-ordinate and book all conference registrations, as well as requests to attend the AGM.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.      

Ngā kaihaina

Signatories

Authors

Shirley Coutts - Principal Advisor - Governance Strategy

Linda Gifford - Programme Manager – Elected Member Development

Authorisers

Louise Mason - GM Local Board Services

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

18 February 2020

 

 

Auckland Council’s Quarterly Performance Report: Albert-Eden Local Board for quarter two 2019/2020

File No.: CP2020/00337

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the Albert-Eden Local Board with an integrated quarterly performance report for quarter two, 1 October – 31 December 2019.

Whakarāpopototanga matua

Executive summary

2.       This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2019/2020 work programme.

3.       The work programme is produced annually and aligns with the Albert-Eden Local Board Plan outcomes.

4.       Overall 91 per cent of activities are on track. The key activity updates from this quarter are:

·   The following events were delivered: Carols at Potters Park (199) on 8 December 2019, Albert-Eden Schools Cultural Festival (206) on 23 November 2019 and Morningside Crave Café Street Party (204) on 1 December 2019.

·   The following projects have been completed: Anderson Park – renew tennis courts (2125). Play spaces – renew (1992) at Bannerman and Aitken Reserves. Albert-Eden heritage stone walls restoration (2361) at Alice Wylie Reserve, Nicholson Park, Owairaka Park and Rocket Park. Melville Park tree trimming (3238). A triple cubicle toilet has been installed at Fowlds Park (3666) and is expected to be available for public use by 17 January 2020.

·   Chamberlain Park – deliver master plan (3571). Staff are preparing a plan reflecting the review of priorities for the park (resolution number AE/2019/84 dated 25 November 2019) and associated consultation strategy. These will be presented to the local board early in quarter three.

·   Albert-Eden centre transformation programme (1268). Plans and Places and Local Board Services met with Auckland Transport on 9 December 2019 to receive an overview of the priorities for the Connected Communities project. Auckland Transport will come to the local board in March 2020 to discuss the project.

5.       All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged). The following activity is reported with a status of red (behind delivery, significant risk).

·   Pt Chevalier heritage brochures (3780) is significantly delayed. This activity was reported as significantly delayed in quarter one and has not progressed.

6.       The financial performance report for the quarter is attached but is excluded from the public. This is due to restrictions on the release of half year financial information until the Auckland Council Group results are released to the New Zealand Stock Exchange on 28 February 2020.

 

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a)      receive the performance report for quarter two ending 31 December 2019.

b)      note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group half year results are released to the New Zealand Stock Exchange which are expected to be made public by 28 February 2020.

 

 

Horopaki

Context

7.       The Albert-Eden Local Board has an approved 2019/2020 work programme for the following operating departments:

·        Arts, Community and Events;

·        Parks, Sport and Recreation;

·        Libraries and Information;

·        Community Facilities: Build Maintain Renew;

·        Community Leases;

·        Infrastructure and Environmental Services;

·        Plans and Places;

·        ATEED.

8.       Work programmes are produced annually, to meet the Albert-Eden Local Board outcomes identified in the three-year Albert-Eden Local Board Plan. The local board plan outcomes are:

·   Albert-Eden has a strong sense of community

·   Our parks are enjoyed by all

·   Our community spaces are well used by everyone

·   Albert-Eden has thriving town centres and a growing local economy

·   Travelling around Albert-Eden is safe and easy

·   Our natural and cultural heritage is valued

·   We respect and protect our environment.

9.       The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board and projects funded by the Transport Capital Fund, are not captured in this graph.

 

 

 

 

 

 

 

Graph 1: Work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

10.     The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme performance by RAG status

11.     The graph below shows the stage of the activities in each departments’ work programmes. The number of activity lines differ by department as approved in the local board work programmes. 

 

 

 

 

 

Graph 3: Work programme performance by activity status and department

Key activity updates from quarter two

12.     Activity updates are provided for each approved work programme in Attachment A.

Arts, Community and Events

13.     The following events were delivered: Carols at Potters Park (199) on 8 December 2019, Albert-Eden Schools Cultural Festival (206) on 23 November 2019 and Morningside Crave Café Street Party (204) on 1 December 2019.

14.     Enabling shared use of space (965). Four community groups and their ongoing activities have been matched to three existing community leases in the area to share space. A successful pilot network meeting was held on 6 November 2019 to bring together 20 representatives from lease organisations in the Albert-Eden and Puketāpapa Local Board areas, eight which were from the Albert-Eden area. The meeting enabled participants to share practical information about leasing and shared space use and will be repeated at the request of the groups involved.

15.     Access to community places (1035):

·   Across both council and community venues participant numbers have increased by ten per cent and booking hours have decreased by five per cent, compared to the same period last year. Satisfaction results for council managed venues show that 92 per cent of hirers would recommend venues they have visited in this local board area.

·   The Epsom Community Centre has set and advertised its centre office hours, moved the centre office to create more space for the community, introduced a structured and consistent approach to room booking and held a successful Christmas Community Market. The feedback from the community continues to be positive and the community centre has booked a regular Justice of the Peace for quarter three.

Community Facilities: Build, Maintain, Renew

16.     The following projects have been completed:

·   Anderson Park – renew tennis courts (2125).

·   Play spaces – renew (1992) at Bannerman and Aitken Reserves.

·   Albert-Eden heritage stone walls restoration (2361) at Alice Wylie Reserve, Nicholson Park, Owairaka Park and Rocket Park.

·   Melville Park tree trimming (3238).

17.     Fowlds Park – install toilet (3666). A triple cubicle toilet has been installed and is expected to be available for public use by 17 January 2020.

18.     Chamberlain Park – deliver master plan (3571). Staff are preparing a plan reflecting the review of priorities for the park (resolution number AE/2019/84 dated 25 November 2019) and associated consultation strategy. These will be presented to the local board early in quarter three.

19.     Albert-Eden Full Facilities maintenance contracts (3124). The contractor has taken on the streetscapes contract and is implementing new practices. Work has focused on berm management and town centre cleaning, with positive feedback received from business associations regarding the quality of the town centre cleaning. The contractor has consistently received the best scoring audit scores across the region for parks and reserves maintenance.

Infrastructure and Environmental Services

20.     Eco-Neighbourhoods (471). There are 19 active Eco-Neighbourhood groups, with one on the waitlist. The summer newsletter went out to 355 subscribers. The active groups during quarter two were Brentwood, Ōwairaka, Boomerang Bags, Fowlds Park Eco-Neighbours, Mount Albert, Pest Free Ōwairaka, Te Kōuka Swamp, Mount Eden Village People, Sandringham Bee Collective, Kingsland and Brightside. Group activities included garden to plate workshops, eco-cleaning workshops, sewing bees, rat trap box and seed bomb making workshops, two screenings of the documentary 2040, three thriving pātaka kai shelves and working bees in community gardens, orchards and butterfly gardens.

Parks, Sport and Recreation

21.     Mount Albert Aquatic Centre Operations (378). Centre visits have increased by 24 per cent year-to-date when measured against the same period last year (July to November). Casual pool visitation has increased by 14 per cent (14,951) and Learn-to-Swim by 41 per cent, which is largely due to delivering more school swim lessons. Three school groups have participated in the GAAAP and water safety programme (Greater Auckland Aquatic Action Plan), with collectively over 5,467 visits. The annual leisure pool maintenance closure will be 27 January to 17 February 2020, which will include work on the spa pools and hydro slide stairs.

Plans and Places

22.     An integrated area plan for the Mt Roskill redevelopment area, which is part of part of the Albert-Eden and Puketāpapa local board areas (3818). A workshop is scheduled with the Working Group on Wednesday 5 February 2020 to update on progress. Initial topic reports are nearing completion. The first phase consultation to be coordinated with Local Board Plan engagement.

23.     Albert-Eden centre transformation programme (1268). Plans and Places and Local Board Services department staff met with Auckland Transport staff on 9 December 2019 to receive an overview of the priorities for the Connected Communities project. Auckland Transport will come to the local board in March 2020 to discuss the project.

Local Economic Development - ATEED

24.     Sustainability Kick Start Programme (549). All ten participating businesses have completed sustainability action plans. The second workshop was held on 4 November 2019 at Mount Albert Community and Leisure Centre. The final group workshop will be held on 19 February 2020 at the local board office.

Activities with significant issues

25.     Pt Chevalier heritage brochure (3780) is significantly delayed. The heritage brochure has been forwarded to Mana Whenua to seek their input for the foreword of the brochure and for their feedback on the text written for the historical sites. This review work remains in progress. Next steps are to complete consultation with Mana Whenua and provide the local board with a final draft for review and approval.

Activities on hold

26.     The following work programme activities have been identified by operating departments as on hold:

·    Albert-Eden – Open Space Greenways – develop priority routes through parks (2363) is on hold pending the identification of strategic priorities and agreeing the scope of the project.

·    Albert-Eden Village Centres Transformation Programme (2365) and Sandringham Reserve heritage toilet – restore and renew facility (2494) are on hold while the planning for the town centre works is undertaken by the Plans and Places department.

·    990 Great North Road, Western Springs – refurbish interior and exterior (3599) is on hold until the current lease holder vacates the building, then a building assessment will be undertaken.

·    Motu Manawa Marine Reserve – develop coastal boardwalk (3603) is on hold as there is no funding allocated to the project in the growth funding 2020-2022 work programme.

·    Murray Halberg Park: Lease to Marist Rugby League Football Club Incorporated (1321) is on hold while staff work with Parks staff. The lease process will commence in quarter three.

Tauākī whakaaweawe āhuarangi

Climate impact statement

27.     Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

28.     Work programmes were approved in June 2019 and delivery is already underway. Should significant changes to any projects be required, climate impacts will be assessed as part of the relevant reporting requirements.

29.     The local board is currently investing in a number of sustainability projects, which aim to build awareness around individual carbon emissions, and changing behaviour at a local level. These include:

·   EcoNeighbourhoods (471). An EcoNeighbourhood comprises groups of six or more neighbours from different households within the local board area, with the objective of adopting sustainable, low carbon practices and increasing resilience within their homes, lifestyles and neighbourhoods.

·   Bike Hub Implementation (468). This project will continue to develop and refine the operations of the Tumeke Cycle Space Bike Hub established at Gribblehirst Park in 2018/2019.

·   Albert-Eden Kick Start Sustainability Programme (549). The programme aims to further increase participants' capability in environmental and sustainability related-practices within their business.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

30.     When developing the work programmes council group impacts and views are presented to the local boards.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

31.     This report informs the Albert-Eden Local Board of the performance for quarter two ending 31 December 2019.

Tauākī whakaaweawe Māori

Māori impact statement

32.     The local board’s work programme contains a number of projects which provide direct outcomes for Māori, such as:

·   Local Māori Aspirations (45). A regular meeting schedule is now in place with Te Kura Kaupapa Māori o Nga Maungarongo to introduce key staff or projects and provide the opportunity for the Kura staff to express interest in projects or suggest ideas to staff. The Kura expressed interest in the Te Reo storytelling project discussed with libraries staff and have suggested partnering with Te Roopu Kaumatua Kuia O Owairaka. This will be explored further in quarter three. A communications plan process for the Kai Festival has been put together for 2020, and implementation will occur early in quarter three.

·   Celebrating Te Ao Māori and strengthening responsiveness to Māori – Whakatipu I te reo (935). As part of Mt Albert Library’s commitment to Whakatipu i te reo Māori, all staff participate in a morning karakia, waiata, mihi or learning the language. Staff at Point Chevalier Library have been actively increasing their knowledge of Te Ao Māori and integrating language into their everyday conversations. Te reo Māori has been incorporated into regular children programmes for storytimes, wriggle and rhyme and rhymetime at all three libraries in the local board area.

·   Te Kete Rukuruku (Māori naming of parks and places) (355). More mana whenua have joined the programme this quarter with good collaborative discussions taking place.

33.     The local board, through its work programme responds and delivers upon council’s Māori Responsiveness Framework through the following actions:

·   fostering and building strong relationships with mana whenua and matawaaka by ensuring their views are considered prior to making decisions on local projects.

·   embedding mana whenua customary practices within the development of local projects (for example, blessings at sod-turnings).

Ngā ritenga ā-pūtea

Financial implications

34.     There are no financial implications associated with this report.

Financial Performance

35.     Auckland Council (Council) currently has a number of bonds quoted on the New Zealand Stock Exchange (NZX). As a result, the Council is subject to obligations under the NZX Main Board & Debt Market Listing Rules and the Financial Markets Conduct Act 2013 sections 97 and 461H. These obligations restrict the release of half year financial reports and results until the Auckland Council Group results are released to the NZX on 28 February 2020. Due to these obligations the financial performance attached to the quarterly performance report (Attachment B) is excluded from the public.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

36.     While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

37.     The approved Community Facilities 2019/2020 work programme and 2020-2022 indicative work programme include projects identified as part of the Risk Adjusted Programme (RAP).  These are projects that the Community Facilities delivery team will progress, if possible, in advance of the programmed delivery year. This flexibility in delivery timing will help to achieve 100 per cent financial delivery for the 2019/2020 financial year, by ensuring that if projects intended for delivery in the 2019/2020 financial year are delayed due to unforeseen circumstances, that other projects can be progressed while the causes for delays are addressed.

38.     Community Facilities department are currently going through a departmental restructure to provide better support and guidance for decision makers. There is a risk that the work programmes could be disrupted or delayed. To mitigate this risk a transition plan is in place to ensure that local board work programmes are delivered and disruptions are kept to a minimum. The local board will be kept informed throughout the transition.

39.     Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

40.     The local board will receive the next performance update following the end of quarter three (31 March 2020).

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Work programme update

21

b

Financial performance report - Confidential

 

     

Ngā kaihaina

Signatories

Author

Emma Reed - Local Board Advisor Albert-Eden

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

18 February 2020

 

 


Albert-Eden Local Board

18 February 2020

 

 


Albert-Eden Local Board

18 February 2020

 

 


Albert-Eden Local Board

18 February 2020

 

 


Albert-Eden Local Board

18 February 2020

 

 


Albert-Eden Local Board

18 February 2020

 

 


Albert-Eden Local Board

18 February 2020

 

 


Albert-Eden Local Board

18 February 2020

 

 


Albert-Eden Local Board

18 February 2020

 

 


Albert-Eden Local Board

18 February 2020

 

 


Albert-Eden Local Board

18 February 2020

 

 


Albert-Eden Local Board

18 February 2020

 

 


Albert-Eden Local Board

18 February 2020

 

 


Albert-Eden Local Board

18 February 2020

 

 


Albert-Eden Local Board

18 February 2020

 

 


Albert-Eden Local Board

18 February 2020

 

 


Albert-Eden Local Board

18 February 2020

 

 


Albert-Eden Local Board

18 February 2020

 

 


Albert-Eden Local Board

18 February 2020

 

 


Albert-Eden Local Board

18 February 2020

 

 


Albert-Eden Local Board

18 February 2020

 

 


Albert-Eden Local Board

18 February 2020

 

 


Albert-Eden Local Board

18 February 2020

 

 


Albert-Eden Local Board

18 February 2020

 

 


Albert-Eden Local Board

18 February 2020

 

 


Albert-Eden Local Board

18 February 2020

 

 


Albert-Eden Local Board

18 February 2020

 

 


Albert-Eden Local Board

18 February 2020

 

 


Albert-Eden Local Board

18 February 2020

 

 


Albert-Eden Local Board

18 February 2020

 

 


Albert-Eden Local Board

18 February 2020

 

 



Albert-Eden Local Board

18 February 2020

 

 

Albert-Eden Local Board feedback on a proposed National Policy Statement for Indigenous Biodiversity and the Infrastructure Funding and Financing Bill

File No.: CP2020/00413

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the local board the opportunity to give feedback on the following central government documents:

·   He Kura Koiora i hokia: A discussion document on a proposed National Policy Statement for Indigenous Biodiversity

·   the Infrastructure Funding and Financing Bill.

Whakarāpopototanga matua

Executive summary

2.       The Ministry for the Environment has released He Kura Koiora i hokia: A discussion document on a proposed National Policy Statement for Indigenous Biodiversity (NPSIB), including proposed wording for the national policy statement, which is open for submission.

3.       The proposal is intended to provide consistency for council’s interpreting and applying the Resource Management Act 1991 provisions relating to indigenous biodiversity. This includes protecting significant indigenous vegetation and habitats for fauna and to maintain indigenous biodiversity. 

4.       In summary, the primary objective of the proposal is to maintain indigenous biodiversity through directions relating to:

·   Applying the concept of Hutia te Rito when implementing the NPSIB and managing indigenous biodiversity.

·   Providing opportunities for tangata whenua involvement in the management of indigenous biodiversity.

·   Processes and criteria to identify, assess and protect areas as significant natural areas (areas of significant indigenous vegetation and habitats of indigenous fauna).

·   Managing adverse effects of activities within significant natural areas and managing effects on indigenous biodiversity that occur outside of significant natural areas.

·   Identifying and protecting taonga species and ecosystems.

·   Identifying and managing locations for highly mobile fauna.

·   Promoting and providing for restoration and enhancement of indigenous biodiversity.

·   Requiring development of regional biodiversity strategies and monitoring plans.

5.       The proposal is included in Attachment A.

6.       Local board feedback is due on 3 March 2020, in order to meet the deadline of 14 March 2020.

7.       The government has released the Infrastructure Funding and Financing Bill, which is open for submission.

8.       The Bill is a new way of funding and financing local infrastructure by providing a tool that is independent of local authorities. 

9.       The tool will enable urban development projects to begin sooner than council funding for infrastructure allows, by enabling finance for infrastructure projects (or bundles of projects) to be raised through a stand-alone entity. This tool will also help to make the cost of new infrastructure more transparent and will spread the costs by way of a levy so the cost falls primarily on the landowners who benefit, including over time and across generations. 

10.     The levy would be in place until the infrastructure is paid off by those who are expected to benefit. When a property is sold, the new owner would pay the levy. This levy would be collected by councils via their normal rates collection mechanisms on behalf of the stand-alone entity. 

11.     All infrastructure assets built using the tool would transfer to the relevant public body. In most circumstances this will be a council, who will be responsible for the ongoing operation and maintenance of the new assets.  Prior to an agreement on a stand-alone entity proposal, endorsement will be sought from the council.

12.     The Bill is included in Attachment B.

13.     Local board feedback is due on 19 February 2020, in order to meet the deadline of 9 March 2020.

14.     Any local board feedback provided will be attached verbatim to the Auckland Council submission on both these documents.

 

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a)      consider providing feedback on He Kura Koiora i hokia: A discussion document on a proposed National Policy Statement for Indigenous Biodiversity and the Infrastructure Funding and Financing Bill.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

He Kura Koiora i hokia: A discussion document on a proposed National Policy Statement for Indigenous Biodiversity

55

b

Infrastructure Funding and Financing Bill

159

     

Ngā kaihaina

Signatories

Author

Emma Reed - Local Board Advisor Albert-Eden

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

18 February 2020

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Albert-Eden Local Board

18 February 2020

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Albert-Eden Local Board

18 February 2020

 

 

Albert-Eden Local Board feedback on Inquiry into the 2019 Local Elections and Liquor Licensing Trust Elections, and Recent Energy Trust Elections

File No.: CP2020/01359

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the local board the opportunity to give feedback on the Inquiry into the 2019 Local Elections and Liquor Licensing Trust Elections, and Recent Energy Trust Elections.

Whakarāpopototanga matua

Executive summary

2.       Following each local and parliamentary election, a select committee of Parliament, the Justice Committee, (“Committee”) conducts an inquiry to receive submissions and consider legislative changes

3.       In December 2019 the Justice Committee (“Committee”) notified its inquiry into the 2019 local elections. Submissions close on 29 February 2020.

4.       Its terms of reference include matters relating to the 2019 elections, in particular:

·   Low voter turnout

·   Liquor licensing trusts

·   Council staff releasing information that may affect the election outcome

·   Disclosure of candidates having serious criminal convictions

·   Irregularities that could have compromised the fairness of the elections.

5.       The Committee also invited feedback on its recommendations arising from the inquiry into the 2016 elections, in particular:

·   Electoral Commission to have responsibility for running local elections

·   Same voting system to be used for all elections

·   Foreign interference.

6.       The terms of reference is included in Attachment A.

7.       Local board feedback is due on 19 February 2020, in order to meet the deadline of 29 February 2020.

8.       Any local board feedback provided will be attached verbatim to the Auckland Council submission on this document.

 

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a)      consider providing feedback on the Inquiry into the 2019 Local Elections and Liquor Licensing Trust Elections, and Recent Energy Trust Elections.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Terms of Reference for the Inquiry into the 2019 Local Elections and Liquor Licensing Trust Elections, and Recent Energy Trust Elections

243

b

Outcome of Auckland Council’s submissions to the Justice Select Committee’s Inquiry into the 2016 Local Election

245

c

Further recommendations made to Government by the Justice Select Committee in its Inquiry into the 2016 Local Election

249

     

Ngā kaihaina

Signatories

Author

Claire Abbot - Local Board Services Graduate

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

18 February 2020

 

 


Albert-Eden Local Board

18 February 2020

 

 


 


 


Albert-Eden Local Board

18 February 2020

 

 


 


 


 


Albert-Eden Local Board

18 February 2020

 

 

Auckland Transport Report - February 2020

File No.: CP2020/01280

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       For the Albert-Eden Local Board to receive the Auckland Transport February 2020 monthly update report.

Whakarāpopototanga matua

Executive summary

2.       Each month, Auckland Transport provides an update to the Albert-Eden Local Board regarding transport-related matters and relevant consultations in its area, Local Board Transport Capital Fund (LBTCF) projects and decisions of Auckland Transport’s Traffic Control Committee.

3.       The Auckland Transport February 2020 update report is appended as Attachment A to this report.

 

 

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a)      receive the Auckland Transport February 2020 update report.

 

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Auckland Transport February 2020 Update Report

255

     

Ngā kaihaina

Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

18 February 2020

 

 


 


 


 


 


 


 


 


Albert-Eden Local Board

18 February 2020

 

 

Regional Facilities Auckland Quarter One Performance Report for the period ending 30 September 2019

File No.: CP2020/00820

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To update the Albert-Eden Local Board on the performance of Regional Facilities Auckland, for the period ending 30 September 2019.

 

 

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a)      receive the Regional Facilities Auckland Quarter One Performance Report, for the period ending 30 September 2019.

 

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Regional Facilities Auckland Quarter One Performance Report for the period ending 30 September 2019

265

     

Ngā kaihaina

Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

18 February 2020

 

 


 


 


 


 


 


 


 


 


Albert-Eden Local Board

18 February 2020

 

 

Urgent decisions - Albert-Eden Local Board feedback on the resource management reform, Local Government New Zealand discussion document on localism and the Urban Development Bill

File No.: CP2020/00335

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To note the local board feedback on the following central government and external agency documents:

·   Resource Management Reform

·   Urban Development Bill

·   Local Government New Zealand (LGNZ) discussion paper on “Reinvigorating local democracy”.

Whakarāpopototanga matua

Executive summary

2.       Local boards have the opportunity to provide input into Auckland Council submissions, or provide feedback directly, on other agencies documents. A number of government and other agency documents were open for feedback between November 2019 and February 2020.

3.       The government is undertaking a comprehensive review of the resource management system with a primary focus on the Resource Management Act 1991. The review is being led by the Resource Management Review Panel. The panel released an issues and options paper in late 2019 covering issues to be considered and addressed by the review and sets out some initial thoughts on possible options.

4.       The review’s aim is to improve environmental outcomes and better enable urban and other development within environmental limits.

5.       The government also released the Urban Development Bill and is seeking submissions. The bill follows on from the Kāinga Ora - Homes and Communities Bill, which disestablished Housing New Zealand and set up a Crown entity Kāinga Ora.

6.       The overarching aim of this bill is to provide Kāinga Ora with powers to improve the social and economic performance of New Zealand’s urban areas through complex development projects.

7.       Auckland Council provided a submission on these documents and the local board had the opportunity to provide input to the submission. Local board feedback is also attached verbatim to the Auckland Council submission.

8.       Local Government New Zealand (LGNZ) released its discussion paper “Reinvigorating local democracy: The case for localising power and decision-making to councils and communities” in 2019. LGNZ is welcoming feedback from individuals and organisations.

9.       The discussion paper seeks to refine LGNZ’s advocacy position on ‘localism’ and calls for an active programme of devolution and decentralisation of services. The paper argues that decentralisation will be more efficient and effective in meeting community needs, be more relevant and able to respond to growing diversity, increase voter interest and participation and spur innovation.

10.     There is no official Auckland Council position on the LGNZ proposal and the proposal has also not received any endorsement by central government. The council may wish to discuss and agree the types of services that would be appropriate for Aucklanders to have more say and influence on, and this could be the subject of future discussions at Auckland Council/LGNZ meetings.

11.     Local boards who were interested in giving their views on this discussion paper were encouraged to submit directly to LGNZ. This also ensures LGNZ receives a diversity of views to consider on each of the proposals.

12.     As the deadline for these documents fell prior to the next scheduled local board business meeting the urgent decision-making process was used to approval formal local board feedback. The feedback provided on these documents is noted in this report.

 

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a)      note its feedback on ‘Transforming the resource management system: opportunities for change – issues and options document’.

b)      note its feedback to LGNZ on the discussion paper “Reinvigorating local democracy: The case for localising power and decision-making to councils and communities.”

c)      note its feedback on ‘the ‘Urban Development Bill’.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Urgent decisions and local board feedback on resource management reform and Local Government New Zealand discussion document on localism

277

b

Urgent decision and local board feedback on the Urban Development Bill

381

     

Ngā kaihaina

Signatories

Author

Emma Reed - Local Board Advisor Albert-Eden

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

18 February 2020

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Albert-Eden Local Board

18 February 2020

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Albert-Eden Local Board

18 February 2020

 

 

Governing Body Members' Update

File No.: CP2020/00694

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for the local ward area Governing Body Members to update the local board on Governing Body matters relevant to the local board following the previous month’s local board meeting.

Whakarāpopototanga matua

Executive summary

2.       Standing Orders 5.1.1 and 5.1.2 provides provision in the local board meeting for Governing Body Members to update their local board counterparts on regional matters of interest to the local board.

 

 

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a)      receive Governing Body Members Christine Fletcher and Cathy Casey’s verbal updates.

 

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

18 February 2020

 

 

Chairperson's Report

File No.: CP2020/00704

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the opportunity for the local board chairperson to provide a written update on projects, meetings and other initiatives relevant to the local board’s interests.

Whakarāpopototanga matua

Executive summary

2.       In accordance with Standing Order 2.4.7, the chairperson will update board members by way of a written report.

 

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a)      receive the Chairperson’s report.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Chairperson Watson's February 2020 Chairperson's Report

583

     

Ngā kaihaina

Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

18 February 2020

 

 


 


 


 


 


 


 


 


 


 


Albert-Eden Local Board

18 February 2020

 

 

Board Member's Reports

File No.: CP2020/00714

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for local board members to provide a written update on projects, events-attended since the previous month’s meeting and to discuss other matters of interest to the board.

Whakarāpopototanga matua

Executive summary

2.       This is an information item and it is optional for board members to provide a written board member report for inclusion in the agenda.

3.       Local board members are recommended to use a Notice of Motion, rather than a Board Member Report, should a member wish to propose a recommendation or request an action to be undertaken by staff.

 

 

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a)      receive the written Board Member Reports for February 2020.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

18 February 2020

 

 

Governance Forward Work Calendar

File No.: CP2020/00724

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the Albert-Eden Local Board with its updated governance forward work calendar, which is a schedule of items that are expected to be reported to the local board during business meetings and/or workshops over the next 12 months.

Whakarāpopototanga matua

Executive summary

2.       This report contains the governance forward work calendar, a schedule of items that will come before the Albert-Eden Local Board during business meetings and/or workshops over the next 12 months. The local board’s governance forward work calendar is appended to this report under Attachment A.

3.       The calendar aims to support local boards’ governance role by:

· ensuring advice on agendas and workshop material is driven by local board priorities;

· clarifying what advice is required and when;

· clarifying the rationale for reports.

4.       The calendar will be updated every month. Each update will be reported to the local board’s monthly business meetings and distributed to relevant council staff.  At times there may be items that will arise that are not programmed or noted in the governance calendar.  Local board members are welcome to discuss changes to the calendar.

 

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a)      note the February 2020 edition of the Albert-Eden Local Board Governance Forward Work Calendar.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Albert-Eden Local Board Governance Forward Work Calendar - February 2020

597

     

Ngā kaihaina

Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 



Albert-Eden Local Board

18 February 2020

 

 


 


 


 


 


 


Albert-Eden Local Board

18 February 2020

 

 

Albert-Eden Local Board Workshop Records

File No.: CP2020/00736

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for the local board to receive the records of its recent workshops held following the previous local board business meeting.

Whakarāpopototanga matua

Executive summary

2.       In accordance to Standing Order 12.1.4, the local board shall receive a record of the general proceedings of each of its local board workshops held over the past month.

 

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a)      receive the Albert-Eden Local Board Workshop Records for the workshops held on 28 January 2020 and 4 February 2020.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

20200128 Workshop Record

605

b

20200204 Workshop Record

609

     

Ngā kaihaina

Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

18 February 2020

 

 


 


 


Albert-Eden Local Board

18 February 2020

 

 


 


 


 

    

 


Albert-Eden Local Board

18 February 2020

 

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Albert-Eden Local Board

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

 

12        Auckland Council’s Quarterly Performance Report: Albert-Eden Local Board for quarter two 2019/2020 - Attachment b - Financial performance report

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains detailed financial information that have an impact on the financial results of the Auckland Council group as at 31 December 2019 that require release to the New Zealand Stock Exchange.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.