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Resolution
number CCO/2020/3
MOVED by Deputy Mayor BC Cashmore, seconded by
Cr L Cooper:
That
the Council Controlled Organisation Oversight Committee:
a) note
the establishment of the role of council-controlled organisation liaison
councillor, which carries with it a 1.10 remuneration ratio relative to a
councillor without any additional responsibilities (Governing Body resolution
GB/2019/129, 26 November 2019)
b) note
that councillors have been allocated to each substantive council-controlled
organisation by the Mayor
c) approve
the key purposes of liaison councillors:
i) To develop a relationship with the board of
directors of the assigned council-controlled
organisation which allows an
exchange of information in a trusting environment, while preserving the
ability of the councillor to exercise their accountability role
ii) To
be a key point of contact for council-controlled organisation boards as
specific issues arise
iii) To
provide council-controlled organisation boards with Governing Body
perspectives and context to take account of in their decision-making
iv) To
assist council-controlled organisation boards with engaging with Governing
Body on emerging strategic and delivery issues, particularly those with the
potential for high public interest
v) To
keep other councillors and the Mayor of Auckland informed of some of the
detail and rationale behind board decision-making
vi) To
assist with planning the programme of workshops between council-controlled
organisations and Governing Body on strategic issues
d) approve
the key principles for the liaison councillor roles:
i) Liaison
councillors are appointed by the Mayor of Auckland and report to the Council
Controlled Organisation Oversight Committee
ii) The
liaison councillor role is ancillary to the primary councillor role as a
member of the Governing Body, representing their community
iii) Liaison
councillors are not directors, and must not act in a way that they be deemed
to be so
iv) Liaison
councillors are to represent the views of the Governing Body, and not their
personal views or those of groups or other individuals who may promote those
views to councillors in their ward representation role
v) Liaison
councillors will need to manage confidential information received from the
council-controlled organisation in accordance with confidentiality agreements
to be signed
vi) Liaison
councillors are able to develop the roles to fit the needs of individual
council-controlled organisation within these general principles
e) require
liaison councillors to regularly report verbally to the Council Controlled
Organisation Oversight Committee, or in writing if unavailable to attend in
person, about activities undertaken in the role and issues arising
f) require
liaison councillors to sign confidentiality agreements to ensure appropriate
handling of sensitive information
g) direct
that the role and purpose of liaison councillors be reviewed within 12
months, and a report provided about any changes required, no later than the
second Council Controlled Organisation Oversight Committee meeting of 2021
h) note
the attached draft “Protocols relating to Liaison Councillor
role”, which describes in detail the purposes, principles and guidance
for undertaking the liaison councillor roles
i) delegate
authority to the Chair and Deputy Chair of the Council Controlled
Organisation Oversight Committee and the Chair of the Independent Māori
Statutory Board to finalise the “Protocols relating to Liaison
Councillor role” taking into account the resolutions of this committee
and feedback from council-controlled organisation board chairs, and update
the Protocols to reflect evolving practice, in line with the approved
principles.
CARRIED
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