(Excerpt –full terms of reference available as
a separate document)
1. These terms of reference set
out the roles, responsibilities and working arrangements for the Auckland City
Centre Advisory Board.
2. The
board is a key advisory body, with no decision-making or autonomous budgetary
authority.
3. The board will assist the
Auckland Council, specifically the Governing Body and the Waitematā Local
Board and Auckland Council Controlled Organisations to oversee and be a key
advisor to the Auckland Council on achieving the vision and strategic outcomes
of the Auckland Plan, the City Centre Masterplan, the expenditure of the city
centre targeted rate and city centre issues.
Membership:
Includes one councillor and one local board member.
The board should include members who can
provide expert advice on many areas including transport, landscape, environment
and youth sectors. The membership includes a position for Mana Whenua.
Representatives from CCOs may be board members without voting rights. The number of the board members should be between 15 and
21 at any time.
The new panel’s term should end one
month prior to the next local government elections in 2022. The membership of
the panel may be rolled over for more than one electoral term of three years.
Purpose of City Centre
Targeted Rate
(Excerpt –full information available in a
separate document)
Background
The City Centre targeted rate is to help
fund the development and revitalisation of the city centre. The rate applies to
business and residential land in the City Centre area.
Activities to be funded
The City Centre redevelopment programme
aims to enhance the city centre as a place to work, live, visit and do
business. It achieves this by providing a high-quality urban environment,
promoting the competitive advantages of the city centre as a business location,
and promoting the city centre as a place for high-quality education, research
and development. The programme intends to reinforce and promote the city centre
as a centre for arts and culture, with a unique identity as the heart and soul
of Auckland. The rate will fund expenditure within the following activities:
Regional planning; Roads and footpaths; Local parks, sports and recreation.
The targeted rate will continue until
2024/2025 to cover capital and operating expenditure generated by the projects
in the City Centre redevelopment programme. From 2016/2017, unspent funds from
the targeted rate have been used to transition the depreciation and
consequential operating costs of capital works to the general rate so that from
2019/2020 these costs will be entirely funded from general rates.
An apology from
Mayor P Goff has been received.
2 Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation
of Minutes
There
are no minutes to confirm.
4 Extraordinary
Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item
that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by
resolution so decides; and
(b) The presiding member
explains at the meeting, at a time when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the
discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an
item is not on the agenda for a meeting,-
(a) That item may be discussed
at that meeting if-
(i) That item is a minor
matter relating to the general business of the local authority; and
(ii) the presiding member
explains at the beginning of the meeting, at a time when it is open to the
public, that the item will be discussed at the meeting; but
(b) no resolution, decision or
recommendation may be made in respect of that item except to refer that item to
a subsequent meeting of the local authority for further discussion.”
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Auckland City
Centre Advisory Board
26 February
2020
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Election
of chairperson and deputy chairperson
File No.: CP2020/00931
Te take mō te
pūrongo
Purpose of the report
1. To
elect a chairperson and deputy chairperson for the Auckland City Centre
Advisory Board (the board).
Whakarāpopototanga matua
Executive summary
2. With
the new term of the Auckland City Centre Advisory Board, members are required
to elect a new chairperson and deputy chairperson. These positions need to be
confirmed annually.
3. The
board must decide whether the election will be conducted by open or closed
ballot.
4. The
board must also choose a voting system. Staff recommend that the board adopt
one of the two voting systems outlined in the Local Government Act 2002 (refer
to paragraphs 12 and 13 of this report).
5. Once
the board has made these choices, the lead officer will lead the process for
the election of the chairperson. The chairperson will then lead the process for
the deputy chairperson.
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Ngā tūtohunga
Recommendation/s
That the Auckland City Centre
Advisory Board:
a) decide
whether the chairperson and deputy chairperson will be elected by open or
closed ballot
b) decide
whether the chairperson will be elected using voting system A or voting
system B (as described in Schedule 7, Clause 25 of the Local Government Act
2002)
c) elect
a chairperson
d) elect
a deputy chairperson.
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Horopaki
Context
6. The
board is required to elect a chairperson and deputy chairperson at the start of
each term. These positions need to be confirmed annually.
7. Once
the chairperson has been elected the same process for the deputy chair will
follow.
8. There
is no provision for proxy voting. Only members present may nominate and vote
for the chairperson. Candidates can vote for themselves.
9. The
board’s terms of reference state that the three elected members are
ineligible to be elected as chair or deputy chair to the board.
Open or closed ballot
10. The board can
choose to elect the chairperson by show of hands, which is an open ballot, or
by writing their preference on a ballot paper, which is a closed ballot.
Voting system
11. The board
needs to decide what voting system it wants to use.
12. Staff
recommend to undertake the election in accordance with Schedule 7, Clause 25 of
the Local Government Act 2002, and to choose one of the two systems that can be
used to elect chairpersons and deputy chairpersons of regional councils and
other committees. The two systems are described below.
a) System A requires that a
person is elected or appointed if he or she receives the votes of a majority of
the members of the local authority or committee present and voting, and has the
following characteristics:
· there
is a first round of voting for all candidates
· if
no candidate is successful in that round there is a second round of voting from
which the candidate with the fewest votes in the first round is excluded
· if
no candidate is successful in the second round there is a third, and if
necessary subsequent, round of voting from which, each time, the candidate with
the fewest votes in the previous round is excluded
· in
any round of voting, if two or more candidates tie for the lowest number of
votes, the person excluded from the next round is resolved by lot.
b) System B requires that a
person is elected or appointed if he or she receives more votes than any other
candidate, and has the following characteristics:
· there
is only one round of voting
· if
two or more candidates tie for the most votes, the tie is resolved by lot.
Voting procedure at the meeting
13. The meeting
will proceed as follows:
· the
lead officer will call the meeting to order and deal with apologies and the
initial procedural items
· the
first item of substantive business will be the election of chairperson and the
meeting will be chaired by the lead officer, assisted by the governance advisor
· the
lead officer will call for a decision on whether the ballot will be open or
closed. This will be by simple voice or show of hands vote
· the
lead officer will then call for a decision on the voting system. Once a member
moves one of the systems and is seconded, it will be put to the vote. Again, a
decision will be by voice or show of hands
· the
lead officer will call for nominations for chairperson. Each candidate must be
nominated and seconded by a board member who is present
· if
there is only one nomination that person will be declared elected and will
assume the chair
· if
there is more than one candidate, an election will take place using the voting
system agreed earlier
· if
it is closed voting, the governance advisor will undertake the vote,
scrutineered by the liaison councillor
· once
the chairperson is elected, they will assume the chair and carry out the
process for electing the deputy chairperson.
· The
meeting will then continue with the next item of business.
Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩ 
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Terms of Reference
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11
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Ngā kaihaina
Signatories
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Author
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Carol Hayward - Principal Advisor Panels
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Authorisers
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Rose Leonard – General Manager Democracy
Services (Acting)
John Dunshea - General Manager Development Programmes
Office
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