Member Toni
van Tonder will open the meeting with a karakia.
2 Apologies
At the close of
the agenda no apologies had been received.
3 Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making
when a
conflict arises between their role as a member and any private or other
external
interest
they might have.
The Auckland
Council Code of Conduct for Elected Members (the Code) requires elected
members to
fully acquaint themselves with, and strictly adhere to, the provisions of
Auckland Council’s Conflicts of Interest
Policy. The policy covers two classes of conflict of
interest:
i.
A financial conflict of interest, which is one where a decision or act
of the local board could reasonably give rise to an expectation of financial
gain or loss to an elected member
ii.
A non-financial conflict interest, which does not have a direct personal
financial component. It may arise, for example, from a personal relationship,
or involvement with a non-profit organisation, or from conduct that indicates
prejudice or predetermination.
The Office
of the Auditor General has produced guidelines to help elected members
understand
the requirements of the Local Authority
(Member’s Interest) Act 1968. The
guidelines
discuss both types of conflicts in more detail, and provide elected members
with
practical
examples and advice around when they may (or may not) have a conflict of
interest.
Copies of
both the Auckland Council Code of Conduct for Elected Members and the Office
of the
Auditor General guidelines are available for inspection by members upon
request.
Any
questions relating to the Code or the guidelines may be directed to the
Relationship
Manager in
the first instance.
4 Confirmation
of Minutes
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That the Devonport-Takapuna Local Board Community Forum:
a)
confirm the ordinary minutes of its meeting,
held on Tuesday, 27 August 2019, as true and correct.
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5 Leave
of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of
the agenda no requests for acknowledgements had been received.
7 Petitions
At the close of
the agenda no requests to present petitions had been received.
8 Deputations
Standing
Order 7.7 provides for deputations. Those applying for deputations are required
to give seven working days notice of subject matter and applications are
approved by the Chairperson of the Devonport-Takapuna Local Board Community
Forum. This means that details relating to deputations can be included in the
published agenda. Total speaking time per deputation is ten minutes or as
resolved by the meeting.
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8.1 North
Harbour Sports Council
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Te take mō te pūrongo
Purpose
of the report
1. John Limna, CEO Northern Football,
and Lynette Brady, CEO Netball North
Harbour, will be in attendance on behalf of North Harbour Sports
Council to address the board in support of this item
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Ngā tūtohunga
Recommendation/s
That the Devonport-Takapuna
Local Board Community Forum:
a) receive
the presentation from John Lima and Lynette Brady and thank them for their
attendance.
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Attachments
a Presentation: North Harbour Sports Council ................................................ 17
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8.2 Harbour
Sport
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Te take mō te pūrongo
Purpose
of the report
1. Mike Bishop, CEO of Harbour Sport will be in attendance to address
the board in support of this item.
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Ngā tūtohunga
Recommendation/s
That the Devonport-Takapuna
Local Board Community Forum:
a) receive
the presentation from Mike Bishop and thank him for his attendance.
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Attachments
a Presentation: Harbour Sport ........................... 25
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8.3 Milford
Wairau Estuary Environment Protection Society (WEEPS)
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Te take mō te pūrongo
Purpose
of the report
1. Guy Armstrong will be in attendance on behalf of Milford
WEEPS to address the board in support of this item
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Ngā tūtohunga
Recommendation/s
That the Devonport-Takapuna
Local Board Community Forum:
a) receive
the presentation from Guy Armstrong and thank him for his attendance.
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Attachments
a Milford WEEPS - Local Board Address.............................................................. 41
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8.4 Toxin
Awareness Group (TAG)
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Te take mō te pūrongo
Purpose
of the report
1. Sharon Byron-McKay of TAG will be in attendance to address
the board in support of this item.
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Ngā tūtohunga
Recommendation/s
That the Devonport-Takapuna
Local Board Community Forum:
a) receive
the presentation from Sharon Byron-McKay and thank her for her attendance.
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Attachments
a Presentation: Toxin Awareness Group 43
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9 Public
Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of
the agenda no requests for public forum had been received.
10 Extraordinary
Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
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Devonport-Takapuna
Local Board Community Forum
25 February
2020
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2020
Takapuna Anzac Day Parade and Service
File No.: CP2020/01911
Te take mō te
pūrongo
Purpose of the report
1. To
approve the location and additional budget for the 2020 Takapuna Anzac Day
service and parade.
Whakarāpopototanga matua
Executive summary
2. Hurstmere
Road in Takapuna will be undergoing substantial upgrades, which will increase
the amount of traffic on the neighbouring roads that need to be closed during
the Anzac Day commemorations.
3. Auckland
Transport has advised that the closure of The Strand and part of Lake Road, in
addition to the restrictions on Hurstmere Road to accommodate the Takapuna
Anzac Day parade and service, has potential to create health and safety risks
and significant transport network disruptions.
4. Staff
have considered all relevant factors and recommend that the 2020 Takapuna Anzac
Day service and parade be moved to Takapuna Primary School. The
parade will commence at The Terrace, then turn left onto Killarney Street with
one lane closure, and the Takapuna Primary School grounds will be used for the
service afterwards.
5. The
relocation of the Takapuna Anzac Day service and parade will require an
additional budget of $2,000 to be allocated from the local board’s budget
due to a new traffic management plan being required.
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Ngā tūtohunga
Recommendation/s
That the Devonport-Takapuna
Local Board Community Forum:
a) approve
Takapuna Primary School as the location for the Takapuna Anzac Day service in
2020.
b) approve
the allocation of $2,000 from the its community grants budget to fund a new
traffic management plan to support the delivery of the Anzac Day parade and
service at Takapuna Primary School.
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Horopaki
Context
6. The
local board funds the annual delivery of the Anzac Day service and parade in
Takapuna.
7. The
Takapuna Anzac parade has historically begun at Sanders
Avenue, turning onto Lake Road, then turning onto The Strand and ending at the
Takapuna War Memorial at which time the service takes place. A partial closure
of The Strand remains in place throughout the service.
8. Hurstmere
Road in Takapuna will be undergoing substantial upgrades in April 2020 that
will increase the amount of traffic on the neighbouring roads that would need
to be closed during the Anzac Day commemorations.
Tātaritanga me ngā
tohutohu
Analysis and advice
9. Council’s
Events team has worked with Auckland Transport to identify an alternative site
for the delivery of the 2020 Takapuna Anzac Day service and parade.
10. Staff
recommend that the Takapuna Anzac Day service and parade in 2020 is moved to
Takapuna Primary School. The parade will commence at The
Terrace, then turning left onto Killarney Street with one lane closure and use
the Takapuna Primary School grounds for the service. A map is included as Attachment
A to this report detailing the route.
11. This location
requires minimal impact on traffic as Killarney Street can
remain open with one lane of traffic during the parade. The one lane closure
will be reopened once the service within the school grounds commences.
12. There is
sufficient parking around this location to support the event. The route of the
parade is suitable for veterans with mobility requirements.
13. The proposed
area for the service at Takapuna Primary School can comfortably accommodate
2000 people. This is the expected attendance in 2020 based on figures from
previous years.
14. Takapuna Primary School has a flagpole, that can be utilised as a
substitute for the War Memorial. Wreaths can be laid at the base of the
flagpole. There is a school hall where refreshments can be served at the
conclusion of the service.
15. Takapuna Primary School has consented to providing the grounds and
buildings for the purpose of the Anzac Day commemorations.
16. The new traffic management plan needed for this location will
require an additional $2,000 to the existing budget allocated to this
event.
Other
alternatives considered:
One lane
closure at The Strand
17. Staff
considered maintaining the usual location for the Anzac Day service and parade,
with an adjustment to the traffic management plan i.e. one lane of traffic on
The Strand being kept open at all times, rather than full closure as in
previous years.
18. This
is not recommended because The Strand cannot accommodate the expected number of
attendees with only one lane of road open to traffic and the impact on the
surrounding road networks could be significant. Gibbons Road cannot be closed
to assist with overflow of attendees. This is a one-way road and residents have
previously had issues with access to their properties
Dawn
service at The Strand
19. Staff have scoped the option to maintain the usual location for the
Anzac Day service and parade, with an adjustment to the time of the service.
The service could be moved to an earlier time of 6am, with road closures from
4.30am to 8am.
20. This is not recommended because, historically, the service is held
at 11am and the change in time may cause considerable confusion for attendees
and will clash with other dawn services in the region.
21. This option also does not include a parking resolution, as on street
car parks were to be used for the event. Therefore, owners of cars that were
already parked on The Strand could cause disruption if they chose to move their
cars during the service interrupting the event and causing a health and safety
risk to veterans and attendees.
Tauākī whakaaweawe
āhuarangi
Climate impact statement
22. There are no
identified climate impacts.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
23. Auckland
Transport has worked with council’s Events team to identify an
alternative site at Takapuna Primary School for the 2020 Takapuna Anzac Day
service and parade.
24. Auckland
Transport will approve any traffic management plans associated with the event
at this location.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
25. Local
people can remember fallen servicemen and women through a meaningful and
respectful commemoration.
26. The 2019 Takapuna Anzac Day service and parade was affected by the
consolidation of services due to the event in Christchurch on 15 March 2019.
27. The
commemoration of Anzac Day is of significance to the local board and community,
therefore, ensuing this event is delivered in 2020 is particularly important.
28. Health and
safety risks are of primary importance, particularly given the numbers and ages
of those who attend the Anzac parade and service.
29. Traffic
impacts on the wider road network have been assessed and it is considered that
the relocation of the event to Takapuna Primary School is the best option
available at this time.
Tauākī whakaaweawe
Māori
Māori impact statement
30. There are no
identified Māori impacts.
Ngā ritenga
ā-pūtea
Financial implications
31. The 2019/2020
work programme has an allocated budget of $32,550 to deliver the Anzac Day
services in both Devonport and Takapuna.
32. The
relocation of the Takapuna Anzac Day service and parade will require an
additional budget of $2,000 to be allocated due to a new traffic management
plan being required for this new route.
33. This is a
one-off requirement due to the change in location for the parade and service.
34. All
operational budgets have been allocated as part of the local boards 2019/2020
Work Programme. The only discretionary budget where funds can be reallocated is
the Community Grants Budget. There is currently $134,820 in the community
grants budget.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
35. Health and
safety risks have been identified with holding the Anzac Day service and parade
at the Takapuna War Memorial in 2020, due to the proposed upgrade of Hurstmere
Road. And the resulting impacts on the road network.
36. Staff
recommend moving the location to Takapuna Primary School in order to mitigate
these risks. Dependent on the development of the Hurstmere Road project there
is potential for the event to relocate back to The Strand in 2021.
Ngā koringa ā-muri
Next steps
37. Auckland
Transport will approve the new traffic management plan required to facilitate
the relocation of the event to Takapuna Primary School.
38. Staff will
communicate the change in location through public notices in the newspaper,
flyers, and social media channels.
Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩ 
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Map: Option One - Takapuna Primary School
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13
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Ngā kaihaina
Signatories
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Authors
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Robyn Henry – Manager Civic Events
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Authorisers
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Graham Bodman – General Manager, Arts, Community
and Events
Eric Perry - Relationship Manager
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