Kōmiti ā Pūtea, ā Mahi Hoki /
Finance and Performance Committee

OPEN MINUTES

Minutes of an extraordinary meeting of the Finance and Performance Committee held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Wednesday, 12 February 2020 at 10.00am.

present

Chairperson	Cr Desley Simpson, JP
Deputy Chairperson	Cr Shane Henderson
Members	Cr Josephine Bartley
	Cr Dr Cathy Casey
	Cr Fa’anana Efeso Collins
	Cr Pippa Coom
	Cr Linda Cooper, JP
	Cr Angela Dalton
	Cr Alf Filipaina
	Cr Christine Fletcher, QSO
	Mayor Hon Phil Goff, CNZM, JP
	Cr Richard Hills	From 10.22am, Item 9
	Cr Tracy Mulholland
	Cr Daniel Newman, JP
	Cr Greg Sayers
	Cr Sharon Stewart, QSM
	IMSB Chair David Taipari
	Cr Wayne Walker
	Cr Paul Young

ABSENT

Members	IMSB Member Renata Blair
	Deputy Mayor Cr Bill Cashmore
	Cr Chris Darby
	Cr John Watson

Finance and Performance Committee 12 February 2020

1          Apologies

Resolution number FIN/2020/1

MOVED by Chairperson Cr D Simpson, seconded by Deputy Chairperson Cr S Henderson:

That the Finance and Performance Committee:

a) accept the apologies from Cr J Watson for absence on council business; Deputy Mayor BC Cashmore, Cr C Darby and Cr R Hills for lateness on council business; and IMSB Member R Blair for lateness.

CARRIED

Note:   Apologies had been received from IMSB Member Blair, Deputy Mayor B Cashmore and Cr C Darby for lateness on council business, however the meeting had concluded before the members could attend.

2          Declaration of Interest

There were no declarations of interest.

3          Petitions

There were no petitions.

4          Public Input

There was no public input.

5          Local Board Input

There was no local board input.

6          Extraordinary Business

There was no extraordinary business.

7	Adoption of consultation material: Annual Budget 2020/2021
	Resolution number FIN/2020/2 MOVED by Chairperson Cr D Simpson, seconded by Deputy Chairperson Cr S Henderson: That the Finance and Performance Committee: a)      agree to recommend to the Governing Body to adopt the Supporting Information for the Annual Budget 2020/2021. b)      agree to recommend to the Governing Body to adopt the Consultation Document for the Annual Budget 2020/2021. c)      agree to recommend to the Governing Body to delegate responsibility to the Chair of Finance and Performance Committee and the Group Chief Financial Officer to approve any final edits required to the Consultation Document and Supporting Information in order to finalise the documents for uploading online and physical distribution. CARRIED
	Note:   Pursuant to Standing Order 1.8.6, Cr C Fletcher requested that her dissenting vote be recorded.

8

Amendments to the Revenue and Financing Policy

Resolution number FIN/2020/3 MOVED by Cr D Simpson, seconded by Cr T Mulholland: That the Finance and Performance Committee: a)      agree to recommend that the Governing Body adopt the attached materials for consultation on amendments to the Revenue and Financing Policy. b)      agree to recommend to the Governing Body that delegated authority and responsibility for agreeing any required minor editorial changes and the correction of minor errors to the Chair of the Finance and Performance Committee and the Group Chief Financial Officer. CARRIED

9	Annual Budget 2020/2021 communication and engagement approach
	Cr R Hills entered the meeting at 10.22am.
	Note:   changes to clause b) i) were made with the agreement of the meeting.
	Resolution number FIN/2020/4 MOVED by Chairperson Cr D Simpson, seconded by IMSB Chair D Taipari: That the Finance and Performance Committee: a)      agree to recommend to the Governing Body to endorse the recommended engagement approach for the Annual Budget 2020/2021, noting: i)          public consultation will run from 21 February 2020 to 22 March 2020 ii)         feedback can be provided through written, in person and digital channels iii)        the consultation will align with engagement on the Council-Controlled Organisations Review and Draft Tῡpuna Maunga o Tāmaki Makaurau Operational Plan iv)        regional and local reports will be prepared to provide a summary of public feedback received across all channels v)         a summary of the final decisions made will be prepared in June and widely communicated. b)       agree to recommend to the Governing Body to delegate to the following elected members and staff the power and responsibility to hear from the public through “spoken interaction/NZ sign language interaction” at the Have Your Say events for consultation on the annual plan: i)          Mayor and Councillors ii)         Local board chairs and local board members iii)        Tier two and tier three staff and any additional staff approved by the Group Chief Financial Officer. c)       note that the Council-Controlled Organisations Review Independent Panel will report back to Governing Body on the key issues, community and stakeholder feedback in May 2020. CARRIED

10        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

10.25am                                             The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Finance and Performance Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................