I hereby give notice that an ordinary meeting of the Aotea / Great Barrier Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 25 February 2020

1.00pm

Claris Conference Centre
19 Whangaparapara Road
Claris
Great Barrier Island

 

Aotea / Great Barrier Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Izzy Fordham

 

Deputy Chairperson

Luke Coles

 

Members

Sue Daly

 

 

Patrick O'Shea

 

 

Valmaine Toki

 

 

(Quorum 3 members)

 

 

 

Guia Nonoy

Democracy Advisor

 

17 February 2020

 

Contact Telephone: (09) 301 0101

Email: guia.nonoy@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Aotea / Great Barrier Local Board

25 February 2020

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

10        Extraordinary Business                                                                                                5

11        Environmental agency and community group reports                                             7

12        Amendment to the Agreement to Lease Aotea Boardriders Club Incorporated East End of Sandhills Road                                                                                                 37

13        Aotea / Great Barrier Local and Capital Grants Round One 2019/2020 grant allocation to Great Barrier Island Community Heritage and Arts Village Trust.   45

14        Aotea / Great Barrier Local Board feedback on the inter-regional marine pest pathway management proposal                                                                                 47

15        Aotea / Great Barrier Local Board feedback on the proposed National Policy Statement for Indigenous Biodiversity                                                                     49

16        Aotea / Great Barrier Local Board feedback on the Review of the Burial and Cremation Act 1964 and Related Legislation                                                           63

17        Appointment of LGNZ Lead and nominee for LGNZ Conference 2020                 65

18        Auckland Council’s Quarterly Performance Report: Aotea / Great Barrier Local Board for quarter two 2019/2020                                                                                71

19        Six-monthly accountability reports for Aotea / Great Barrier Island community groups                                                                                                                           89

20        Auckland Transport February 2020 update to the Aotea / Great Barrier Local Board                                                                                                                                     145

21        Formal feedback from Aotea / Great Barrier Local Board                                    151

22        Local Ward Area Councillor's Update                                                                     311

23        Local Board Correspondence for the period December 2019 - February 2020  335

24        Aotea / Great Barrier Local Board Governance Forward Work Calendar 2019 - 2022                                                                                                                                     387

25        Aotea / Great Barrier Local Board Workshop Record of Proceedings               393  

26        Consideration of Extraordinary Items 

PUBLIC EXCLUDED

27        Procedural Motion to Exclude the Public                                                               401

18        Auckland Council’s Quarterly Performance Report: Aotea / Great Barrier Local Board for quarter two 2019/2020

b.      Aotea / Great Barrier Local Board Quarterly Performance Report December 2019 - Financial Appendix                                                                               403  

 


1          Welcome

 

Chairperson IM Fordham will open the meeting and welcome everyone in attendance.

Member J Cleave will lead a karakia.

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Aotea / Great Barrier Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 3 December 2019, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Aotea / Great Barrier Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Aotea / Great Barrier Local Board

25 February 2020

 

 

Environmental agency and community group reports

File No.: CP2020/00001

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for Aotea Great Barrier community groups and environmental agencies with interest or role in the environment or the work of the Aotea / Great Barrier Local Board to have items considered as part of the board’s business meeting.

Whakarāpopototanga matua

Executive summary

2.       The Environment Committee of the Aotea / Great Barrier Local Board has been discontinued from the start of this electoral term 2016/2019. To continue with the tradition of open and more direct interaction between the board, local groups and others, the local board has extended an invitation to either speak at the board’s business meeting via Public Forum or put items forward and have reports included in the agenda.

3.       Inclusion of items on the agenda is at the discretion of the Aotea / Great Barrier Local Board Chairperson in discussion with the Aotea / Great Barrier Local Board Relationship Manager to ensure the material is appropriate and will not create any issues. Any items submitted will be included under a cover report which will have the recommendation that “item xyz be noted or received”.

 

Te tūtohunga

Recommendation

That the Aotea / Great Barrier Local Board:

a)      note the following reports:

i)        Aotea/Great Barrier Natural Environment-Islands monthly update – December 2019 & January 2020

ii)       Department of Conservation operations report – December 2019-February 2020

iii)      Motu Kaikoura Trust Supporters’ Newsletter Issue No 28: January 2020.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Aotea/Great Barrier Natural Environment-Islands monthly update – December 2019 & January 2020

9

b

Department of Conservation operations report - December 2019 - January 2020

31

c

Motu Kaikoura Trust Supporters’ Newsletter Issue No 28: January 2020

33

      

Ngā kaihaina

Signatories

Author

Guia Nonoy - Democracy Advisor

Authoriser

Janine Geddes - Acting Relationship Manager: Aotea / Great Barrier and Waiheke Local Boards

 


Aotea / Great Barrier Local Board

25 February 2020

 

 

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Aotea / Great Barrier Local Board

25 February 2020

 

 

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Aotea / Great Barrier Local Board

25 February 2020

 

 

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Aotea / Great Barrier Local Board

25 February 2020

 

 

Amendment to the Agreement to Lease Aotea Boardriders Club Incorporated East End of Sandhills Road

File No.: CP2020/01296

 

  

Te take mō te pūrongo

Purpose of the report

1.       To approve a change to the timeframe for the agreement to lease for the proposed clubrooms for the Aotea Boardriders Club Incorporated at Sandhills Road.

Whakarāpopototanga matua

Executive summary

2.       In 2018, the local board approved an agreement to lease for the Aotea Boardriders Club Incorporated (ABC) to build a clubroom at the eastern end of Sandhills Rd.

3.       This agreement provides for the club to seek funding, obtain approvals and build the project within the timeframes specified in the agreement.

4.       The club have recently requested a change to the timeframe as circumstances have changed during the development of details for the project.

5.       While some of the timeframes will change within the project development programme, the project will be completed earlier than originally envisaged.

6.       This report recommends that changes to the current agreement to lease be approved.

 

Ngā tūtohunga

Recommendations

That the Aotea Great Barrier Local Board:

a)      rescind resolution GBI/2018/53 to be replaced with the following;

b)      grant an agreement to lease to the Aotea Boardriders Club Incorporated for part of the Sandhills Reserve at the eastern end of Sandhills Road described as Lot 9 DP 61572 subject to the following terms and conditions;

i)        the club obtaining resource and building and landowner consent by 30 June 2020, before making the Lotteries funding application in July 2020

ii)       the club obtaining all funding for the project by 31 December 2020

iii)      the club completing building works and obtaining code compliance for the project by 31 May 2021

iv)      that if the foregoing cannot be achieved within the timeframes described this agreement will end.

c)      subject to the foregoing being completed, approve a community lease, a draft of the form which will be attached to the agreement to lease subject to the following terms and conditions:

i)        term – ten (10) years plus one right of renewal for ten (10) years commencing 31 May 2021

ii)       rent - $1.00 per annum if demanded.

iii)      All other terms and conditions will be in accordance with the Auckland Council Community Occupancy Guidelines 2012.

 

Horopaki

Context

7.       In 2018, the local board approved an agreement to lease for the Aotea Boardriders Club Incorporated (ABC) to build a clubroom on part of the reserve at the eastern end of Sandhills Road (Attachment A).

8.       The club has been refining the details of the proposal and has recently requested an amended timeframe for the agreement to lease.

9.       As the timeframes for the agreement were established by local board resolution, a new resolution is required to amend details of the agreement.

Tātaritanga me ngā tohutohu

Analysis and advice

10.     At the local boards meeting of 18 May 2018, the local board resolved as follows;

Resolution number GBI/2018/53

MOVED by Chairperson I Fordham, seconded by Member J Cleave:  

That the Great Barrier Local Board:

a)    grant an agreement to lease to the Aotea Boardriders Club Incorporated for part of the Sandhills Reserve at the eastern end of Sandhills Road described as Lot 9 DP 61572 (Attachment A to the agenda report) subject to the following terms and conditions:

i)       Term - three (3) years commencing 15 May 2018

ii)      Rent - $1.00 per annum if demanded

iii)     the Aotea Boardriders Club Incorporated raising sufficient funds for the project

iv)      the Aotea Boardriders Club Incorporated obtaining all the required approvals to undertake the project (including landowner approval and other regulatory consents)

v)       the Aotea Boardriders Club Incorporated completing the project on the site and obtaining a code compliance certificate for the proposed clubrooms.

b)    agree that if the requirements of the agreement to lease are not satisfied by 14 May 2021 the agreement will end.

c)    note that a draft community lease will be attached to the agreement to lease subject to the following terms and conditions:

i)     Term – ten (10) years plus one right of renewal for ten (10) years commencing 15 May 2021

ii)    Rent - $1.00 per annum if demanded.

d)    All other terms and conditions will be in accordance with the Auckland Council Community Occupancy Guidelines 2012.

CARRIED

11.     Staff have recently been in contact with the club which is seeking an extension of time to meet the obligations of the Agreement to Lease.

Proposed development

12.     The club had initially proposed a design and build clubrooms, but after further consideration has decided to purchase prefabricated buildings to be delivered to the site. There is now a sub-committee of ABC members who are tasked with progressing the clubhouse plans. 


 

Funding

13.     The club anticipates the project to cost in the region of $128,000. Currently, the club holds $27,000 towards the project and intends to apply for $50,000 from the local board capital grants round, early this year (2020).

14.     The club will then apply to the Lotteries Commission in July 2020, for $50,000 and a decision on this application will be advised in November 2020. The club anticipates having all the required funds by the end of 2020.

15.     This will then allow them to undertake the site works and install the building by the end of May 2021. 

Current Agreement

16.     In terms of the current agreement to lease provisions, the club had to:

·     obtain funding for the project by 14 May 2020

·     obtain a resource consent by 14 November 2020 and

·     complete works by 14 November 2021.

Proposed change

17.     The club is now suggesting that a suitable timeframe for the agreement to lease to:

·    obtain funding for the project by 31 December 2020

·    obtain resource and building and landowner consent by the end of June 2020 before making the Lotteries funding application in July 2020. This prior approval of consents is a requirement of some funders to show commitment to a project and

·    complete works by 31 May 2021. This is a shorter timeframe than originally envisaged as the building is now proposed to be prefabricated off site with a shorter on-site construction period.

Request

18.     Changes to the timeframes of agreements to lease are not unusual. When groups set out seeking funding and approvals for projects, it is difficult to envisage all the issues to be resolved and the timeframes to do so.

19.     The club has been progressing the proposed development and should be permitted to continue the process. They have refined their aspirations regarding the club building and are now proposing a clubroom building that will be one room with the kitchen together with a standalone toilet/ablution building. The standalone toilet may be stage two of the development depending on the level of funding approved. This matter is further discussed in the risk section of the report.

Tauākī whakaaweawe āhuarangi

Climate impact statement

20.     The site is approximately 2.5 to 5 metres above sea level and is located adjacent to the Oruawharu stream. Assessing information from the Ministry of the Environment indicates that there will be little change in sea levels between now and 2050 as the result of climate change.

21.     Information from the council Specialist Delivery Unit, Engineering and Technical Services, suggests the habitable area of a building should be 3.5m above sea level to ensure longevity of the building.

 

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

22.     This proposed amendment has been progressed in association with the Strategic Broker from Arts Community and Events who has communicated with the club regarding project details.

23.     Input was also sought from the Specialist Delivery Unit, Engineering and Technical Services, regarding risks relating to climate change and the changing severity of weather events, given the proximity of the site to the sea and adjacent creek.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24.     The local board has been involved with the club and its proposal since 2015 and has reviewed and considered a range of options to site the club building.

25.     The Aotea Boardriders Club Incorporated has been in existence since 2003, primarily to promote the sport of surfing and raise a community identity for local surfers. This includes arranging surfing events with other boardrider clubs both on and off the island.

26.     The club established a local surf school that has been running for more than nine years. Club members donate their time every Tuesday afternoon of the first and last terms of the school year. Up to 25 local school aged children attend each season.

27.     From 2007, the club operated from an old bus on Blackwell’s land at Kaitoke. The club has decided that it is ready to take on a permanent clubhouse, which will be used as a base for organized activities, storage of boards and equipment and for social gatherings.

28.     After more than 10 years’ operating as a grass roots organisation, the club became an incorporated society in 2014, with a starting membership base of more than 50 members. The club has maintained its strong membership since being incorporated.

Tauākī whakaaweawe Māori

Māori impact statement

29.     There is no Reserve Management Plan for the Sandhills Reserve. As such, public notification and iwi engagement has been undertaken about the proposal. The seven mana whenua groups identified as having an interest in Great Barrier Island were contacted regarding the original report in 2018 and three responses were received. None of which opposed to granting the agreement to lease.

Ngā ritenga ā-pūtea

Financial implications

30.     There are no financial implications for council in granting a change to the agreement to lease. Public notification and iwi consultation and any costs thereof were dealt with in preparing the 2018 report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31.     There are no identified risks in amending the agreement to lease.

32.     If the full funding is not available for the project, the toilet/ablution building proposed will be either delayed or deleted. This may also have consenting issues which have not been investigated at the time of preparing this report. An agreement would also be required with the Department of Conservation if the adjacent campground facilities are to be used. Staff suggest that at least a single toilet be part of the stage one development.

Ngā koringa ā-muri

Next steps

33.     Subject to the local board granting a change to the agreement to lease and described in this report, staff will prepare the required documents for execution by the club and council.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Attachment A Site Plan

43

     

Ngā kaihaina

Signatories

Author

Ron Johnson - Lease Advisor

Authoriser

Rod Sheridan - General Manager Community Facilities

Janine Geddes - Acting Relationship Manager Aotea / Great Barrier and Waiheke Local Boards

 


Aotea / Great Barrier Local Board

25 February 2020

 

 

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Aotea / Great Barrier Local Board

25 February 2020

 

 

Aotea / Great Barrier Local and Capital Grants Round One 2019/2020 grant allocation to Great Barrier Island Community Heritage and Arts Village Trust.  

File No.: CP2020/01077

 

  

Te take mō te pūrongo

Purpose of the report

1.       To revoke and replace a resolution relating to the Aotea / Great Barrier Local and Capital Grants Round One 2019/2020 grant allocation to Great Barrier Island Community Heritage and Arts Village.

Whakarāpopototanga matua

Executive summary

2.       Great Barrier Island Community Heritage and Arts Village Trust was allocated $2,707.04 through the Aotea / Great Barrier Local and Capital Grants Round One 2019/2020 for signage for the Gray House Museum (LG2004-116).

3.       The Aotea / Great Barrier Local Board Grant Programme does not fund the Goods and Services Tax (GST) component of an activity, if the community group or individual is GST registered.

4.       At the September 2019 Aotea / Great Barrier Local Board business meeting, a total of $2,707.04 was allocated to Great Barrier Island Community Heritage and Arts Village Trust, based on the recommendation that the grant should exclude GST.

5.       Great Barrier Island Community Heritage and Arts Village Trust is not GST registered and therefore the grant needs to include the GST component of $220.56.

6.       The recommendation of staff is to increase the grant allocation to Great Barrier Island Community Heritage and Arts Village Trust from $2,707.04 to $2,927.60 (resolution number: GBI/2019/105) to enable the trust to include the GST component of the signage.

 

Ngā tūtohunga

Recommendation

That the Aotea / Great Barrier Local Board:

a)      revoke clause a) of the following decision carried at its 17 September 2019 meeting pertaining to the grant allocation to Great Barrier Island Community Heritage and Arts Village Trust in resolution GBI/2019/105:

To allocate $2,707.04 to Great Barrier Island Community Heritage Arts and Village Trust.

and replace with:

To allocate $2,927.60 to Great Barrier Island Community Heritage Arts and Village Trust.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Mary Kienholz - Senior Grants Advisor

Authorisers

Marion Davies - Grants and Incentives Manager

Janine Geddes - Acting Relationship Manager Aotea / Great Barrier and Waiheke Local Boards

 


Aotea / Great Barrier Local Board

25 February 2020

 

 

Aotea / Great Barrier Local Board feedback on the inter-regional marine pest pathway management proposal

File No.: CP2020/01718

 

  

Te take mō te pūrongo

Purpose of the report

1.       To seek formal input from the Aotea / Great Barrier Local Board into the inter-regional marine pest pathway management proposal.

Whakarāpopototanga matua

Executive summary

2.       Pathway management plans allow councils to manage the way pests are transported from one place to another, with an overall goal to avoid or minimise potential wide-ranging negative impacts. A potential pathway management plan will be complementary to existing and proposed marine biosecurity measures under Auckland’s Regional Pest Management Plan and Auckland’s Unitary Plan.

3.       In the marine environment ‘pathway’ often means boats, as movement of hull-fouled boats is the single biggest risk for marine pest transfer. The identified approaches included in the consultation focused on potential rules for hull fouling, which means that boat users will be most affected by any changes proposed through a marine pest pathway management plan.

4.       Informal public consultation on potential approaches for inter-regional marine pest pathway management was undertaken between 18 March and 24 May 2019 in four regions: Northland, Auckland, Waikato and Bay of Plenty.

5.       The consultation results showed:

·           a preference to develop consistent rules for managing boat hull-fouling across the four regions

·           a preference for a requirement to have a clean hull at all times

·           regional differences with the preferences of Northland submitters being notably difference to other regions. Northland submitters wanted alternative management options for managing marine pests

·           nine key feedback themes were identified, with the top three being practicality and compliance issues; allocation and distribution of costs, and the need for a national pathways plan.

6.       Auckland Council staff are currently analysing options. This will identify a preferred option for marine pest pathway management. Staff will collate further supporting evidence through the Top of the North Marine Biosecurity working group.

7.       Staff discussed this proposal with the local board on Tuesday 11 February 2020 to provide an overview and seek informal feedback. This report provides an opportunity to formalise that feedback.

8.       Staff will present a report to the Environment and Climate Change Committee at its 12 March 2020 meeting. This will seek approval to start the statutory process for development of an inter-regional marine pest pathway management plan under the Biosecurity Act, including the preferred option.


 

 

Ngā tūtohunga

Recommendation

That the Aotea / Great Barrier Local Board:

a)      provide input into the inter-regional marine pest pathway management proposal.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Guia Nonoy - Democracy Advisor

Authoriser

Janine Geddes - Acting Relationship Manager Aotea / Great Barrier and Waiheke Local Boards

 


Aotea / Great Barrier Local Board

25 February 2020

 

 

Aotea / Great Barrier Local Board feedback on the proposed National Policy Statement for Indigenous Biodiversity

File No.: CP2020/01743

 

  

Te take mō te pūrongo

Purpose of the report

1.       To seek formal input from the Aotea / Great Barrier Local Board into Auckland Council’s submission on the proposed National Policy Statement for Indigenous Biodiversity.

Whakarāpopototanga matua

Executive summary

2.       The Ministry for the Environment has released He Kura Koiora i hokia: A discussion document on a proposed National Policy Statement for Indigenous Biodiversity, including proposed wording for the national policy statement. 

3.       The National Policy Statement for Indigenous Biodiversity provides detailed direction on maintaining indigenous biodiversity, including identification and protection of significant indigenous biodiversity, under the Resource Management Act 1991. 

4.       The proposed National Policy Statement is intended to provide consistency for council’s interpreting and applying the RMA provisions relating to indigenous biodiversity. This includes protecting significant indigenous vegetation and habitats for fauna and to maintain indigenous biodiversity. 

5.       Council staff have prepared a summary of the proposed National Policy Statement for Indigenous Biodiversity (Attachment A) and highlighted key themes for the Council submission (Attachment B).

6.       The deadline for local board feedback is 3 March 2020. Council’s Submission will be approved by the Planning Committee on 5 March and lodged before 13 March 2020.

 

Ngā tūtohunga

Recommendation

That the Aotea / Great Barrier Local Board:

a)      Provide input into Auckland Council’s submission on the proposed National Policy Statement for Indigenous Biodiversity.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

2020 Summary of the proposed National Policy Statement of Indigenous Biodiversity

51

b

2020 Key themes of NPS Indigenous Biodiversity AC draft submission

55

     

Ngā kaihaina

Signatories

Author

Guia Nonoy - Democracy Advisor

Authoriser

Janine Geddes - Acting Relationship Manager Aotea / Great Barrier and Waiheke Local Boards

 


Aotea / Great Barrier Local Board

25 February 2020

 

 

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Aotea / Great Barrier Local Board

25 February 2020

 

 

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Aotea / Great Barrier Local Board

25 February 2020

 

 

Aotea / Great Barrier Local Board feedback on the Review of the Burial and Cremation Act 1964 and Related Legislation

File No.: CP2020/01742

 

  

Te take mō te pūrongo

Purpose of the report

1.       To seek formal local board input into Auckland Council’s submission on the government’s ‘Death, Funerals, Burial and Cremation: a Review of the Burial and Cremation Act 1964 and Related Legislation’.

Whakarāpopototanga matua

Executive summary

2.       The Ministry for Health is reviewing New Zealand’s legislation relating to death, burial, cremation and funerals in New Zealand.

3.       The purpose of this review is to update relevant legislation so that it is modernised, fit-for-purpose, reflects general trends in society and is compatible with other legislative documents. The affected legislation includes the Burial and Cremation Act 1964, Cremation Regulations 1973 and the Health (Burial) Regulations 1946.

4.       In November 2019 the Ministry released a consultation document titled: ‘Death, Funerals, Burial and Cremation: a Review of the Burial and Cremation Act 1964 and Related Legislation’. Submissions on this consultation are due on 10 April 2020.

5.       Auckland Council is preparing a submission on this review. This submission will be approved under delegation by the Chair and Deputy Chair of the Parks Arts Community and Events Committee in March 2020.

6.       Formal local board feedback on this review is due by 5pm on 28 February 2020 and will be appended to the Auckland Council submission.

 

Ngā tūtohunga

Recommendation

That the Aotea / Great Barrier Local Board:

a)      provide input into Auckland Council’s submission on the government’s ‘Death, Funerals, Burial and Cremation: a Review of the Burial and Cremation Act 1964 and Related Legislation’.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Guia Nonoy - Democracy Advisor

Authoriser

Janine Geddes - Acting Relationship Manager Aotea / Great Barrier and Waiheke Local Boards

 


Aotea / Great Barrier Local Board

25 February 2020

 

 

Appointment of LGNZ Lead and nominee for LGNZ Conference 2020

File No.: CP2020/01482

 

  

Te take mō te pūrongo

Purpose of the report

1.       To appoint a lead for Local Government New Zealand (LGNZ) matters and nominate a representative to attend the 2020 LGNZ Annual Conference and General Meeting.

Whakarāpopototanga matua

Executive summary

2.       Local boards are invited to appoint a lead (and alternate) on Local Government New Zealand (LGNZ) matters. The lead will be the main contact for all LGNZ issues and will represent the local board at meetings of Auckland/LGNZ zone and any related meetings.

3.       The LGNZ Annual Conference and General Meeting (AGM) takes place at the ASB Theatre Marlborough in Waiharakeke Blenheim from 8am Thursday 16 July to 3pm Saturday 18 July 2020.

4.       Local boards are invited to nominate a representative to attend the LGNZ conference. This can be the local board appointed LGNZ lead or another member of the local board. Given the cost of and overall numbers of elected member attendance, staff recommend that one member per local board attend.

5.       In addition to the official delegates, LGNZ requires prior notice of which local board members plan to attend the AGM. Members wishing to attend are asked to register their intention with the Democracy Services Business Hub team by Friday 17 April 2020 so that this information can be provided to LGNZ.

 

Ngā tūtohunga

Recommendations

That the Aotea / Great Barrier Local Board:

a)      appoint a lead and alternate for LGNZ related matters for the 2019-2022 triennium and task these members with representing the local board at Auckland/LGNZ meetings.

b)      nominate one elected member per local board to attend the Local Government New Zealand 2020 Conference and Annual General Meeting in Waiharakeke Blenheim, Thursday 16 July to Saturday 18 July 2020.

c)      confirm that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy.

d)      note that any members who wish to attend the AGM must provide their names to the Democracy Services Business Hub team by Friday 17 April 2020 to ensure that they are registered with Local Government New Zealand.

 

 

Horopaki

Context

6.       LGNZ is an incorporated society of local government organisations whose primary objective is to represent and advocate for the interests of local authorities in New Zealand. LGNZ champions policy positions on key issues that are of interest to local government and holds regular meetings and events throughout the year for members. The schedule of meetings includes an annual conference and meetings of local government geographical clusters (known as LGNZ zones) and sectors.

7.       LGNZ is governed by a National Council made up of representatives from member authorities as outlined in the constitution. Some of its work is conducted through committees and working groups which include representatives from member authorities.

8.       Elected members who have been formally appointed to LGNZ roles are:

Elected Member

Appointed role

Mayor Phil Goff

National Council representative for Auckland

Auckland Council representative on the Metropolitan Sector Group

Councillor Pippa Coom

Local Board Member Richard Northey

National Council representative for Auckland (appointed by Governing Body)

National Council representative for Auckland (appointed by local boards)

Deputy Mayor Bill Cashmore

Auckland Council representative on Regional Sector

Meetings of Auckland/LGNZ (Auckland Zone)

9.       As part of recent changes to the LGNZ Rules, Auckland Council is no longer part of LGNZ Zone 1 but is expected to organize itself, with its multiple local boards and Governing Body, as an informal LGNZ zone.

10.     Meetings of the Auckland/LGNZ zone have been scheduled on a biannual basis. These meetings will be co-chaired by the two Auckland representatives appointed to the LGNZ National Council by the Governing Body (Councillor Pippa Coom) and local boards’ (Member Richard Northey).

11.     Meetings of the Auckland/LGNZ zone will be open to all elected members but formal representation will sit with the nominated leads.

LGNZ Annual conference and AGM 2020

12.     This year the LGNZ conference and AGM will be held at the ASB Theatre Marlborough, Waiharakeke Blenheim, Thursday 16 July to Saturday 18 July 2020.

13.     The conference takes place over the first two days commencing at 9.30am on Thursday 16 July 2020 and closing with the LGNZ Excellence Awards on the evening of Friday 17 July 2020.

14.     The conference programme has the theme “Natural Capital”. The final programme will be publicly available at the end of February however we have had indication from LGNZ that the programme is expected to include addresses from the Prime Minister, various political leaders and President of LGNZ as well as sessions on the following topics

·   Natural capital - the Marlborough story

·   Fishes in the river, fishes in the sea (Water, aquaculture and the Resource Management Act)

·   Tourism – working together to care for people, place and culture

·   Building towards sustainable supply (housing)

·   Resilience in the face of natural hazards (infrastructure and communities)

·   Cultural wellbeing plenary session

·   Interactive workshops on cultural, economic, environmental and social well-being

·   Tours, showcases and dinners.

15.     The AGM takes place on the last day of the conference from 9.30am to 12.30pm.  The LGNZ constitution permits the Auckland Council to appoint four delegates to represent it at the AGM, with one of the delegates being appointed as presiding delegate.

16.     Traditionally the four AGM delegates have been the Mayor, the Chief Executive and two Governing Body members who hold LGNZ roles. Delegates in 2019 were Mayor Phil Goff, Deputy Mayor Bill Cashmore, Councillor Penny Hulse and Local board Chair Pippa Coom.

17.     The Governing Body will consider an item on AGM attendance at its meeting on 27 March 2020 which includes the recommendation that Mayor Phil Goff be the presiding delegate and the other three delegates be comprised of either:

a)         two members of the Governing Body who hold a formal representation role with LGNZ and the Chief Executive; or

b)         one member of the Governing Body who holds a formal representation role with LGNZ and the Chief Executive, and a local board member; or

c)         two members of the Governing Body who hold a formal representation role with LGNZ and a local board member.

18.     In addition to the official delegates, LGNZ requires prior notice of which local board members plan to attend the AGM. Attendance at the AGM is not compulsory for conference participants.

Pre-conference meetings

19.     On Wednesday 15 July 2020, there will be a pre-conference meeting of the National Council as well as a Te Maruata Hui. Elected members that are on these two groups and wish to attend these meetings would need to arrive earlier than other meeting participants.

Tātaritanga me ngā tohutohu

Analysis and advice

Meetings of Auckland/LGNZ (Auckland Zone)

20.     Local boards are requested to appoint a lead for the 2019-2022 triennium. The lead’s responsibilities include:

·   attend and represent the local board at meetings of Auckland/LGNZ zone and other LGNZ meetings, as appropriate

·   be the main contact for the local board on all LGNZ matters

·   share information from Auckland/LGNZ and other LGNZ-related meetings attended with the local board.

LGNZ Annual conference and AGM 2020

21.     In 2020, with the venue in Waiharakeke, Blenheim and given the cost and overall numbers of elected member attendance, it is recommended that one member per local board attend. Having one attendee per local board means a maximum of 21 Auckland Council local board members would attend the conference.

22.     The annual conference and AGM are two separate meeting sessions.

23.     Local board members are invited to attend and take part in the conference.

24.     For the AGM, member authorities will be represented by officially appointed delegates. Members who are not appointed delegates can attend as observers provided they are included in the AGM registration form. Local board members who wish to attend the AGM as observers must register their intention with the Democracy Services Business Hub team by Friday 17 April 2020 so that their names can be included on the AGM registration form.

25.     Local board members who attend the conference and/or AGM are strongly encouraged to report back to their local boards on proceedings at the conference. This ensures members who do not attend can still benefit from this opportunity.

Tauākī whakaaweawe āhuarangi

Climate impact statement

26.     Conferences and events involving multiple participants especially those requiring long distance travel can generate a sizable carbon footprint. This is due to emissions associated with flights, car and taxi travel, hotel and event site emissions.

27.     Estimates for emissions associated with travel to Blenheim or travel within Auckland for local meetings have not been calculated at the time of writing this report. Emissions, when known, can be offset through a verified carbon offset programme at a small cost.

28.     Other opportunities to reduce emissions include:

a)      reducing the number of delegates to the Blenheim conference as recommended

b)      encouraging participants to opt for public transport options when attending meetings in Auckland

c)      encouraging delegates to provide updates to their local boards, including the option of daily updates from the conference and meetings via the local board Facebook pages, so that non-attendance does not disadvantage other members

d)      ensuring elected members are aware of the session recordings that LGNZ will make available after the conference.  LGNZ have advised that they don’t webcast or live stream any parts of the conference as they try to encourage as many people as possible to attend in person.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

29.     There are no impacts for CCOs or departments of council as the focus is on elected members attendance at meetings including the LGNZ conference.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

30.     LGNZ advocates for issues that are important to local government. Many of these issues are aligned with local board priorities e.g. climate change. As such, there is interest at local board level in staying across the work of LGNZ and in identifying and harnessing opportunities to progress other advocacy areas that local boards may have.

31.     Having a dedicated lead who can attend Auckland meetings on LGNZ matters and who can be part of future discussions about remits and other topics, will enable local boards and their communities to continue to be informed and give considered input to work being led by LGNZ.

32.     The LGNZ Annual conference is always of interest to local board members. They provide a unique networking opportunity for local government leaders from around the country and the agenda of these meetings are designed to support local leaders in their roles and responsibilities. This is in line with the purpose of the elected member development programme which is to support elected members as governors and decision-makers.

Tauākī whakaaweawe Māori

Māori impact statement

33.     The work of LGNZ is expected to impact positively on Māori. LGNZ advocates on a variety of issues that are important to Māori including Māori housing, various environmental issues and Council-Māori participation/relationship arrangements. In addition, LGNZ provides advice including published guidance to assist local authorities in understanding values, aspirations and interest of Māori.

34.     The LGNZ National Council has a sub-committee, Te Maruata, which has the role of promoting increased representation of Māori as elected members of local government, and of enhancing Māori participation in local government processes.  It also provides support for councils in building relationships with iwi, hapu and Māori groups.  Te Maruata provides Māori input on development of future policies or legislation relating to local government. In the previous term Councillor Alf Filipaina was a member of the sub-committee.  Te Maruata will hold a hui on Wednesday 15 July 2020 from 10am to 4.30pm.

Ngā ritenga ā-pūtea

Financial implications

Meetings of Auckland/LGNZ (Auckland Zone)

35.     Meetings of Auckland/LGNZ are a new initiative being introduced this triennium following amendments to LGNZ zones. The two meetings for 2020 are scheduled for 13 March 2020 and 11 September 2020 and are not currently budgeted for. Staff will use existing resources and liaise with Kura Kāwana to identify combined opportunities for these meetings dates.

36.     Managing attendance numbers by only requiring attendance of leads, with others as optional attendees if they wish, should contribute towards keeping meeting costs down.

Annual conference and AGM 2020

37.     The normal registration rate for the LGNZ Conference and AGM is $1,410 (early bird) or $1,510 (standard). The total cost for early bird registration for 21 local board members is $29,610, with flights and accommodation additional.

38.     Costs of attendance for one member from each local board are to be met from the elected members’ development budget as managed centrally by the Kura Kawana Programme.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

Meetings of Auckland/LGNZ (Auckland Zone)

39.     The inaugural meeting of the Auckland Zone is planned for 13 March 2020. If a local board has not chosen an LGNZ lead by this date, they would need to select a member to attend this meeting as their official representative.

Annual conference and AGM 2020

40.     The key risk is of delayed decision-making which can impact costs and registration choices. The sooner the registration for the nominated local board member can be made, the more likely it is that Auckland Council can take advantage of early bird pricing for the conference and flights, all done via bulk booking. Delayed information may also impact registration into preferred conference streams or events.

41.     There is always a level of reputational risk associated with any financial expenditure. Large delegations to conferences can be costly hence the advice that only one per local board attend.

Ngā koringa ā-muri

Next steps

Meetings of Auckland/LGNZ (Auckland Zone)

42.     There are two planned meetings for the Auckland Zone in 2020. The inaugural meeting is scheduled for 13 March 2020 and the second meeting is on 11 September 2020.

43.     Preparations for the inaugural meeting are being made by staff with guidance from the co-chairs. The agenda will include a report from LGNZ Executive and will also include an update on the Localism project. The agenda will be made available to members closer to the time of the meeting.

Annual conference and AGM 2020

44.     Once members are confirmed to attend, the Democracy Services Business Hub team will co-ordinate and book all conference registrations, as well as requests to attend the AGM.

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Authors

Shirley Coutts - Principal Advisor - Governance Strategy

Linda Gifford - Programme Manager – Elected Member Development

Authorisers

Louise Mason – General Manager Local Board Services

Janine Geddes - Acting Relationship Manager Aotea / Great Barrier and Waiheke Local Boards

 


Aotea / Great Barrier Local Board

25 February 2020

 

 

Auckland Council’s Quarterly Performance Report: Aotea / Great Barrier Local Board for quarter two 2019/2020

File No.: CP2020/01602

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide the Aotea / Great Barrier Local Board with an integrated quarterly performance report for quarter two, 1 October – 31 December 2019.

Whakarāpopototanga matua

Executive summary

2.       This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2019/2020 work programme.

3.       The work programme is produced annually and aligns with the Aotea / Great Barrier Local Board Plan outcomes.

4.       The key activity updates from this quarter are:

·   Discretionary funding was allocated to investigate and advocate for improvements to telecommunications infrastructure on the island in response to digital connectivity issues in Aotea.

·   The ecology vision coordinator was appointed and commenced the delivery of the 2019/2020 ecology vision workplan.

·   Destination Great Barrier Island (DGBI) produced significant new tourism collateral and a new visitor directory. They also developed a business awards concept for Aotea, and the idea of a regular newsletter for stakeholders

5.       All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery. Most activities are reported with a status of green (on track) and three activities with a status of amber (some risk or issues, which are being managed) as listed below:

·   Iwi responsiveness activity is slowly progressing discussions with the new local board and the appointed representative from the Ngāti Rehua Ngātiwai ki Aotea Interim Trust.

·   Claris Cemetery project delivery has been delayed due to revised cost estimate and agreement on preferred design option for the cemetery.

·   Area plan for Aotea / Great Barrier has not been able to be progressed due to delayed Iwi consultation and appointment of new Aotea / Great Barrier Local Board members.

6.       The financial performance report for the quarter is attached but is excluded from the public. This is due to restrictions on the release of half year financial information until the Auckland Council Group results are released to the NZX on 28 February 2020.


 

 

Ngā tūtohunga

Recommendations

That the Aotea / Great Barrier Local Board:

a)      receive the performance report for quarter two ending 31 December 2019.

b)      note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group half year results are released to the NZX which are expected to be made public by 28 February 2020.

 

 

Horopaki

Context

7.       The Aotea / Great Barrier Local Board has an approved 2019/2020 work programme for the following operating departments:

·        Arts, Community and Events;

·        Parks, Sport and Recreation;

·        Libraries and Information;

·        Community Services: Service, Strategy and Integration;

·        Community Facilities: Build Maintain Renew;

·        Community Leases;

·        Infrastructure and Environmental Services;

·        Plans and Places;

·        ATEED.

8.       Work programmes are produced annually, to meet the Aotea / Great Barrier Local Board outcomes identified in the three-year Aotea Great Barrier Local Board Plan. The local board plan outcomes are:

·        Our economy is sustainable and prosperous

·        Our environment is protected and enhanced

·        Our infrastructure is future-proofed

·        Our people thrive and life is good

9.       The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.


 

Graph 1: Work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

10.     The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme performance by RAG status

11.     The graph below shows the stage of the activities in each departments’ work programmes. The number of activity lines differ by department as approved in the local board work programmes. 


 

Graph 3: Work programme performance by activity status and department

Key activity updates from quarter two

Improving connectivity connections on Aotea / Great Barrier

12.     The addition of this new line item was approved by the local board on 3 December 2019. Discretionary funding was allocated to investigate and advocate for improvements to telecommunications infrastructure on the island in response to digital connectivity issues in Aotea. Discussions with central government’s Rural Connectivity Group and Crown Infrastructure Partners for improvements to connectivity on Aotea has been initiated.

Great Barrier Island Ecology Vision project coordinator

13.     The board’s ecology vision project aims to establish ecological oasis on Aotea / Great Barrier Island. The ecology vision coordinator was appointed and commenced delivery of the 2019/2020 ecology vision workplan. The coordinator has enabled the community to deliver a beach clean-up and environmental awareness day at Okupu beach and a localised survey in Tryphena to collate opinions and priorities for ecological restoration.

Community capacity building & Great Barrier Visitor Strategy Implementation

14.     Destination Great Barrier Island (DGBI) have produced significant new tourism collateral and a new visitor directory. They have also developed a business awards concept for Aotea, and the idea of a regular newsletter for stakeholders. As part of implementation of the Aotea / Great Barrier Island Visitor Strategy, DGBI has commenced a second survey of island visitors, and will begin a community and business survey early in March 2020, both in association with the New Zealand Tourism Research Institute.

Activities with moderate or significant issues

Arts, Community and Events: Iwi responsiveness - Respond to Maori aspirations: Ngāti Rehua - Ngātiwai ki Aotea coordinator

15.     This activity is slowly progressing with the appointment of a representative from the Ngāti Rehua - Ngātiwai ki Aotea Interim Trust and the new local board. It has been reported in the work programme as amber status which indicates there is some risk or issues but not significant enough to be red status.

Community Facilities: Build Maintain Renew: Claris Cemetery – develop facility

16.     Pending results of the trial of shoring equipment, updated cost estimate, agreement on the cemetery design option and allocation of budget, this project has been delayed and reported in the work programme as amber status. There is some manageable risk or issues but does not warrant a red status.

Plans and Places: An area plan for Aotea Great Barrier

17.     This activity has been reported in the work programme as amber status due to delayed iwi consultation and appointment of a new working party post the October 2019 election. The draft area plan will not be ready for consultation until the new working party members have considered the draft plan.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18.     Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

19.     Work programmes were approved in June 2019 and delivery is already underway. Should significant changes to any projects be required, climate impacts will be assessed as part of the relevant reporting requirements.

20.     The local board is currently investing in a number of sustainability projects, which aim to build awareness around individual carbon emissions, and changing behaviour at a local level such as:

·    DGBI to create a visitor education video to showcase Great Barrier Island as a sustainable destination, to educate visitors on expectations when visiting Aotea and show case the following: sustainability, eco-tourism measures, cultural tourism, off the grid living, power usage/information for the island, safety and manaakitanga.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21.     When developing the work programmes council group impacts and views are presented to the boards.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22.     This report informs the Aotea / Great Barrier Local Board of the performance for quarter two ending 31 December 2019.

Tauākī whakaaweawe Māori

Māori impact statement

23.     Te Reo naming is being incorporated into the Tryphena Coastal directional signage in conjunction with the interpretation signage project. The list of Te Reo names is to be discussed with the Ngāti Rehua Ngātiwai ki Aotea Interim Trust. Māori names and stories are to be included in these projects.

24.     Aotea / Great Barrier Local Board will continue to engage with the Ngāti Rehua Ngātiwai ki Aotea Interim Trust to ensure the Māori views, voice and vision are incorporated in the board’s current work programme.

Ngā ritenga ā-pūtea

Financial implications

25.     There are no financial implications associated with this report.

Financial Performance

26.     Auckland Council (Council) currently has a number of bonds quoted on the NZ Stock Exchange (NZX). As a result, the Council is subject to obligations under the NZX Main Board & Debt Market Listing Rules and the Financial Markets Conduct Act 2013 sections 97 and 461H. These obligations restrict the release of half year financial reports and results until the Auckland Council Group results are released to the NZX on 28 February. Due to these obligations the financial performance attached to the quarterly report is excluded from the public.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27.     While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

28.     The approved Community Facilities 2019/2020 work programme and 2020-2022 indicative work programme include projects identified as part of the Risk Adjusted Programme (RAP).  These are projects that the Community Facilities delivery team will progress, if possible, in advance of the programmed delivery year. This flexibility in delivery timing will help to achieve 100 per cent financial delivery for the 2019/2020 financial year, by ensuring that if projects intended for delivery in the 2019/2020 financial year are delayed due to unforeseen circumstances, that other projects can be progressed while the causes for delays are addressed.

29.     Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

30.     The local board will receive the next performance update following the end of quarter three (31 March 2020).

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Aotea / Great Barrier Local Board Work Programme Update 2019/2020 Q2

77

b

Aotea / Great Barrier Local Board Quarterly Performance Report December 2019 - Financial Appendix - Confidential

 

     

Ngā kaihaina

Signatories

Authors

Guia Nonoy - Democracy Advisor

Authorisers

Janine Geddes - Acting Relationship Manager: Aotea / Great Barrier and Waiheke Local Boards

 


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25 February 2020

 

 

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Aotea / Great Barrier Local Board

25 February 2020

 

 

Six-monthly accountability reports for Aotea / Great Barrier Island community groups

File No.: CP2020/01374

 

  

Te take mō te pūrongo

Purpose of the report

1.       To receive the following six-monthly accountability reports from four community groups funded by the local board to deliver projects:

a)      Aotea Family Support Group (Attachment A).

b)      Destination Great Barrier Island (Attachment B).

c)      Great Barrier Island Community Health Trust (Attachment C).

d)      Aotea Education Trust (Attachment D).

Whakarāpopototanga matua

Executive summary

2.       The Aotea / Great Barrier Local Board supports several key community groups to undertake projects in the community: Aotea Family Support Group, Destination Great Barrier Island, the Great Barrier Island Community Health Trust and the Aotea Education Trust.

3.       Funding is provided to the four community groups to help support the delivery of initiatives outlined in the Aotea / Great Barrier Local Board Plan and the Aotea / Great Barrier Local Board Agreement.

4.       The community groups’ funding agreements require that twice-yearly accountability reports be submitted to the local board.

5.       This report presents the six-monthly accountability reports of all four groups.

6.       There is reported progress across projects being undertaken by all groups, with some areas of concern regarding resourcing of Destination Great Barrier Island and the financial viability of the Aotea Learning Hub.

 

Ngā tūtohunga

Recommendations

That the Aotea / Great Barrier Local Board:

a)      receive the Aotea Family Support Group accountability report (Attachment A to the agenda report),

b)      receive the Destination Great Barrier Island accountability report (Attachment B to the agenda report),

c)      receive the Great Barrier Island Community Health Trust accountability report (Attachment C to the agenda report),

d)      receive the Aotea Education Trust accountability report (Attachment D to the agenda report).

 

Horopaki

Context

7.       The 2019/2020 work programme includes funding allocated to local groups to deliver activities that respond to the needs of the community. The work of the community groups ranges from core social service provision, education and family support, to management of the island’s growing tourism sector.

8.       Table one shows the community groups and activities funded by the local board in 2019/2020. 

Table one - Community groups funding allocations

Community group

Purpose of funding

Allocated funding

Aotea Family Support Group

Develop a range of services that meet the needs of the community.

$30,000

Great Barrier Island Community Health Trust – Community Worker

Deliver community development activity that focuses on community health, social services, safety, and marae capacity building.

$42,000

Destination Great Barrier Island

Manage the Claris visitor site, advance Great Barrier Island as a destination, and deliver marketing, promotion, and economic development outcomes.

$29,000

Aotea Education Trust

Govern the Aotea Lifelong Learning Strategy and Action Plan to improve education outcomes among all age groups, and the running of the Aotea Learning Hub.

$30,000

9.       The funding agreements for the allocations include providing six-monthly accountability reporting to the local board.

 

10.     Staff have received accountability reporting from each of the community groups for the period 1 July 2019 to 31 December 2019.

Tātaritanga me ngā tohutohu

Analysis and advice

11.     The local board has worked to standardise the reporting templates for all community groups, and as such these reports give a clear picture of each group’s successes and challenges. All four reports contain an appropriate amount of information, are of good quality and meet funding agreement requirements.

Aotea Family Support Group

12.     The Aotea Family Support Group (AFSG) reports that it has taken over management of the Community Worker contract, with the Great Barrier Island Community Health Trust remaining as an umbrella organisation for the remainder of 2019/2020. The transition has gone well, and is enabling AFSG to provide effective client support, with positive outcomes in the areas of child and youth, family, and elderly support.

13.     The report notes specifically that there are still seniors on the island who are asking for an on-island carer-supported facility. During the reporting period, two older people had to move to off-island care facilities for health reasons.


 

Great Barrier Island Community Health Trust

14.     Great Barrier Island Community Health Trust reported that the need for all core crisis services is rising, particularly in the areas of housing, mental health, and meeting basic needs.

15.     The Community Worker has worked to mitigate some of these challenges by discussing funding support options and budgeting with clients, and community gardens to ease the challenge of high food prices. 

Destination Great Barrier Island

16.     Destination Great Barrier Island’s (DGBI) activities included the production of new printed visitor collateral, development of the Team Aotea concept and Aotea Business Awards, visitor strategy implementation, organisation of key events, and increased social media output and reach.

17.     DGBI has three new trustees after the resignation of several members including the chair and treasurer. The Community Tourism Coordinator has stood down and the trust is in the process of determining the future of the role.

18.     Annual funding from the local board goes towards the running of the Visitor Information Centre in Claris, where DGBI reports that income is increasing. However, it believes there are opportunities for further revenue through increased merchandise sales. The Trust hopes a move this year into a new premises on the airfield will allow for this.

19.     DGBI is in the process of carrying out a second survey of island visitors, and will begin a local community and business survey early in March 2020, in association with the New Zealand Tourism Research Institute.

20.     DGBI has grown and reports that it is under-resourced to meet the demand for services with current levels of funding. They have calculated a funding shortfall of $16,000 per annum going forward.

21.     DGBI is requesting an increase in local board funding from $29,000 to $45,000 in the 2020/20201 work programme to allow for more surety around current services, and to ease the burden on volunteer trustees.

Aotea Education Trust

22.     The Aotea Education Trust (AET) reports that the Aotea Learning Hub (the hub) has achieved positive educational and social outcomes for its students. However, it is experiencing long-term funding, governance and facility issues. These are detailed in its report.

23.     The number of students enrolled at the Hub has increased from six when it first opened to 20, meaning the current management structure is no longer sufficient and will be reviewed by AET. 

24.     Establishment of AET’s daycare service has progressed, and it is scheduled to open in late April 2020. Prior to opening, a centre manager will need to be recruited externally from Aotea / Great Barrier.

25.     Overall, there are significant issues with the Aotea Education Trust’s capability and capacity. Volunteers are overworked, contractors are consistently exceeding their allotted hours, and volunteer portfolio-holding trustees are incurring personal financial costs to fulfil their roles.

Tauākī whakaaweawe āhuarangi

Climate impact statement

26.     Destination Great Barrier Island is exploring ways visitors to Aotea can offset their carbon emissions.

27.     Destination Great Barrier Island is also aware of the impact of changing weather patterns. Unusually high winds over the 2019/2020 summer reduced the number of boats accessing the island, resulting in less visitors during this period.

28.     Developing Aotea / Great Barrier’s ability to be self-sufficient in providing community services reduces the number of residents travelling to the mainland to access these services which reduces carbon emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

29.     There are no significant impacts to other council groups.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

30.     Funding is provided to the four community groups to support the delivery of outcomes in the Aotea / Great Barrier Local Board Plan, specifically that:

·     our people thrive and life is good,

·     our economy is sustainable and prosperous.

31.     Aotea Education Trust report that additional resources are needed from the local board to ensure that the learning hub remains viable.

32.     The accountability reports were workshopped with the local board at a workshop on 12 February 2020.

Tauākī whakaaweawe Māori

Māori impact statement

33.     All four community groups work with mana whenua when possible, and seek to incorporate iwi concerns and aspirations into their work programmes.

34.     It is anticipated that once an iwi liaison person is identified and appointed by Ngāti Rehua-Ngātiwai ki Aotea, this person will work actively with all groups.

Ngā ritenga ā-pūtea

Financial implications

35.     Destination Great Barrier Island is requesting an increase in funding from the local board from $29,000 annually to $45,000 in 2020/2021 to continue meeting their current levels of service.

36.     The Aotea Learning Hub, run by the Aotea Education Trust, continues to experience financial pressure. The board currently allocates approximately $6,000 to the Aotea Learning Hub project, through its annual funding agreement with the Aotea Education Trust. It is possible the Trust will seek additional funding through the local board contestable grants process, although it will also be discussing long-term solutions with the Ministry of Education. 

37.     There is a possibility that Aotea Education Trust’s early childhood education project won’t commence within the intended timeframe. If this occurs, there will be a considerable underspend in the Trust’s projected annual budget.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38.     There is an ongoing risk that the Aotea Education Trust not being able to meet increasing demand for its services offered at the Hub. This is being mitigated through ongoing conversations with the local board and the Ministry of Education regarding additional funding.

Ngā koringa ā-muri

Next steps

39.     The four groups will present accountability reports for the period 1 January 2020 to 30 June 2020 at a business meeting in July.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Aotea Family Support Group accountability report

95

b

Destination Great Barrier Island accountability report

103

c

Great Barrier Island Community Health Trust accountability report

119

d

Aotea Education Trust accountability report

125

 

Ngā kaihaina

Signatories

Author

Kathy Cumming – Strategic Broker – Community Empowerment Unit

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Janine Geddes - Acting Relationship Manager Aotea / Great Barrier and Waiheke Local Boards

 


Aotea / Great Barrier Local Board

25 February 2020

 

 

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25 February 2020

 

 

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25 February 2020

 

 

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25 February 2020

 

 

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Aotea / Great Barrier Local Board

25 February 2020

 

 

Auckland Transport February 2020 update to the Aotea / Great Barrier Local Board

File No.: CP2020/00010

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide an update to the Aotea / Great Barrier Local Board on transport related matters in their area including the Local Board Transport Capital Fund (LBTCF) and the local board’s Community Safety Fund.

Whakarāpopototanga matua

Executive summary

2.       This report covers:

·    A general summary of operational projects and activities of interest to the local board

·    An update on the local board’s Transport Capital Fund and Community Safety Fund

·    Other Auckland Transport news of interest to the local board.

 

Ngā tūtohunga

Recommendation

That the Aotea / Great Barrier Local Board:

a)      receive the Auckland Transport February 2020 update report.

 

 

Horopaki

Context

3.       Auckland Transport (AT) is responsible for all of Auckland’s transport services, excluding state highways. We report on a monthly basis to local boards, as set out in our Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within the governance of Auckland on behalf of their local communities.

4.       This report updates the Aotea / Great Barrier Local Board on Auckland Transport projects and operations in the local board area, it updates the local board on their advocacy and consultations and includes information on the status of the Local Board Transport Capital Fund and Community Safety Fund.

5.       The Local Board Transport Capital Fund is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme.

6.       The Community Safety Fund was a capital budget established by Auckland Transport for use by local boards to fund local road safety initiatives. The purpose of this fund is to allow elected members to address long-standing local road safety issues that are not regional priorities and are therefore not being addressed by the Auckland Transport programme.

Tātaritanga me ngā tohutohu

Analysis and advice

7.       Update on Auckland Transport operations:

Activity

Summary

Airfields

November 2019

Claris – 910 aircraft movements recorded (12% more than November 2018).

December 2019

·    1251 aircraft movements at Claris

·    Resurfacing of apron and taxiway

January 2020

·    1,327 aircraft movements at Claris

·    New storage facility constructed adjacent rescue helicopter helipad for medical centre gurney.

·    Helipad upgrade works in February to cater for new larger rescue helicopters.

It is currently not possible to record movements at Okiwi airfield as there is no power supply or cell signal to be able to install recording equipment. However AT is investigating whether this can be changed.

Parking Enforcement

70 infringements issued over the December / January period.

·    39 for “overstaying time restriction”

·    9 for failing to display a current WOF

·    22 for failing to display a current registration

The parking team have noted numerous abandoned vehicle complaints. This will be a focus for future visits from the team.

Wharves

Construction is underway on the Dinghy Rack at Tryphena / Shoal Bay.

8.       Update on Auckland Transport projects:

Activity

Summary

Update

Road Sealing at Kaiaraara Road

Local Board Transport Capital Fund project to seal a section of Kaiaraara Road. Auckland Transport’s Renewals and Maintenance Team is funding approximately 50% of the project.

Project is complete.

 

Cowshed Bridge – riverbank erosion around bridge

Auckland Transport’s Structures Asset Management Team met with Auckland Transport consultants to initiate investigations issue and provide potential solutions.

A Bailey Bridge was installed in October. The bridge will be retained to allow safe access underneath the original bridge.

Drilling investigations are required to establish the form of replacement. A hydrological study is to follow to determine bridge dimensions.

Drilling investigations were carried out on site in December 2019, although an unidentified utility service prevented a second borehole investigation. The designers are currently assessing this site information and a report is expected to be ready for issue in February 2020. Further design, engagement and consenting work will follow on and aiming for construction this calendar year.

Slips on Puriri Bay Road

Discussions regarding consents have been held with Auckland Council. Proposed options have been put forward for community and Iwi consultation.

Projects presented to September Hui which deferred decisions to Ngāti Rehua Ngātiwai ki Aotea Trust.

Iwi meeting to be arranged.

 

Slips on Aotea Road

Consenting requirements prepared and documentation commencing. A programme of geotechnical investigations is currently being programmed for the larger slips.

Drilling investigations were carried out on site in December 2019. The designers are currently assessing this site information and a report is expected to be ready for issue in February 2020. Further design, engagement and consenting work will follow on and it’s difficult to predict a construction time until the design is further progressed.

Subsidence on Shoal Bay Road at Pah Beach

Holding remedial works are being priced by contractor. Further investigations are underway.

Drilling investigations were postponed in December 2019 due to location of services and hand testing was not possible, only a visual inspection. The designers have updated the previous geotechnical report and released a new report this week. Further detailed design, engagement and consenting work will follow on and aiming for construction before June 2020.

9.       Update on Local Board advocacy projects:

Activity

Summary

Update

Community Shelters

Report presented to Local Board on the status of “community shelters.” Auckland Transport has agreed to do a final round of repair to make shelters safe. This forms full and final settlement with regards to Auckland Transport’s involvement with these assets.

Repair works are complete on all but three shelters. The last three are waiting on a delivery of glass panes. This is expected in early February.

Fish passage remediation

Following site visits from Auckland Transport, Environmental Services and Healthy Waters, a prioritized short list of the top three priority sites for fish passage remediation has been developed.

The advice as a result of this visit is that it will be necessary to replace key locations with oversize box culverts.

Auckland Transport will ensure that future renewals accommodate this.

Auckland Transport is preparing a rough order of cost for the replacement of the two culverts (identified by Environmental Services as numbers 66 & 68) under Aotea Road with oversized box culverts.

Karaka Bay Road

Improvements to road to facilitate vehicles passing.

Substantial works are required for meaningful improvements. This would be best progressed as a potential LBTCF project.

Waste collection access issues

Issues with waste collection access to Harpoon Hill and Kawa Road

Auckland Transport engineers have met with Waste Solutions staff to discuss the issues. INES will be reporting back to the Local Board and community on this.

Seal extension requests

Requests for road seal extensions on various roads.

Information about Auckland Transport’s road sealing programme can be found here: https://at.govt.nz/about-us/asset-maintenance/road-sealing/#list

Requests for roads to be added to Auckland Transport’s seal extension list can be submitted to Auckland Transport for consideration here: https://at.govt.nz/about-us/contact-us/feedback-form/

Additionally, the Local Board can consider funding seal extensions from their Local Board Transport Capital Fund.

Local Board Transport Capital Fund

10.     As of the new electoral term the total available to the board is $687,898.

11.     The previous board requested Auckland Transport to investigate a rough order of cost for traffic calmers at Claris settlement. There are currently some technical issues with progressing this request which are being resolved internally by Auckland Transport.

12.     The current board has passed resolution GBI/2019/137 requesting that Auckland Transport create a rough order of cost for the replacement of the two culverts (identified by Environmental Services as numbers 66 & 68) under Aotea Road with oversized box culverts.

Community Safety Fund

13.     The local board resolved for Auckland Transport to deliver the remaining section of the Hector Sanderson walkway. This is project 540 from the Aotea / Great Barrier Local Board Transport Capital Fund.

Project

Approved funding

Update

Remaining section of the Hector Sanderson walkway

$288,000

Design and consent work are complete. It is anticipated that work will commence in late March/April 2020.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14.     Auckland Transport engages closely with council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and council’s priorities.

15.     Auckland Transport’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.

16.     To this end, Auckland Transport’s Statement of Intent contains three performance measures:

Measure

2019/20

2020/21

2021/22

Number of buses in the Auckland bus fleet classified as low emission

5

25

55

Reduction in CO2e (emissions) generated annually by Auckland Transport corporate operations (from 2017/18 baseline)

7%

9%

11%

Percentage of Auckland Transport streetlights that are energy efficient LED

56%

66%

76%

Vector and AT sign memorandum of understanding

17.     On 20 January 2020, Auckland Transport and Vector announced a Memorandum of Understanding (MoU).

18.     The MoU is a direct response to Auckland Transport’s Low Emission Bus Roadmap, published in late 2018, that outlined its commitment to have all new buses in Auckland being electric from 2025, with the whole fleet fully electric by 2040.

19.     A faster transition to electric buses requires a detailed assessment of the future demand on the electricity network.

20.     Two reports will be produced as part of the MoU, the first exploring a route and service profile, which will model the electricity demand that a fully electrified bus fleet will require. The second report will provide guidance on the electricity network infrastructure upgrades required at each bus depot, as well as likely timings and costs. These two reports are expected to be delivered by June 2020.

21.     Buses make up 87 per cent of the carbon emissions produced from public transport, so converting them from diesel to electric will also be a significant step towards meeting New Zealand’s 2050 zero-carbon emissions goal.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

22.     The impact of the information in this report is confined to Auckland Transport and does not impact on other parts of the council group. Any engagement with other parts of the council group will be carried out on an individual project basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23.     The proposed decision of receiving the report has no local, sub-regional or regional impacts.

24.     Auckland Transport attended a workshop on 19 November 2019 with the local board.

Tauākī whakaaweawe Māori

Māori impact statement

25.     The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

26.     The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27.     The proposed decision of receiving the report has no risks. Auckland Transport has risk management strategies in place for all of their projects.

Ngā koringa ā-muri

Next steps

28.     Auckland Transport will provide another update report to the local board at their next business meeting.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Ben Halliwell, Elected Member Relationship Manager

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager

Janine Geddes - Acting Relationship Manager Aotea / Great Barrier and Waiheke Local Boards

 


Aotea / Great Barrier Local Board

25 February 2020

 

 

Formal feedback from Aotea / Great Barrier Local Board

File No.: CP2020/01525

 

  

Te take mō te pūrongo

Purpose of the report

1.       To retrospectively adopt the formal feedback submitted by the Aotea / Great Barrier Local Board on the following:

·      Reform of the resource management system

·      Reducing waste: a more effective landfill levy

·      Local Government New Zealand discussion document: Reinvigorating local democracy: The case for localising power and decision-making to councils and communities

Whakarāpopototanga matua

Executive summary

2.       The Aotea / Great Barrier Local Board provided formal feedback on three government consultations in January 2020.

3.       The government is undertaking a comprehensive review of the resource management system with a primary focus on the Resource Management Act 1991. The board submitted its formal feedback to the ‘reform of the resource management system’ on Friday 24 January 2020 (Attachment A)

4.       The Ministry for the Environment is consulting on proposed changes to the waste levy and waste data collection methodologies. The board submitted its formal feedback on ‘reducing waste: a more effective landfill levy’ on Friday 24 January 2020 (Attachment B).

5.       Local Government New Zealand (LGNZ) released a discussion paper which seeks to refine LGNZ’s advocacy position on ‘localism’ and makes the case for decentralisation of decision-making. The local board submitted its formal feedback on the ‘LGNZ discussion document: Reinvigorating local democracy: The case for localising power and decision-making to councils and communities’ on Friday 31 January (Attachment C).

 

 

Te tūtohunga

Recommendation

That the Aotea / Great Barrier Local Board:

a)         adopt the feedback submitted on the reform of the resource management system (Attachment A of the report)

b)         adopt the input into the government’s ‘Reducing waste: a more effective landfill levy’ (Attachment B of the report)

c)         adopt the feedback submitted on the Local Government New Zealand discussion document: Reinvigorating local democracy: The case for localising power and decision-making to councils and communities (Attachment C of the report).

 

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Aotea / Great Barrier Local Board feedback on the reform of the Resource Management System

155

b

Aotea / Great Barrier Local Board feedback on Reducing waste: a more effective landfill levy – consultation

217

c

Aotea / Great Barrier Local Board feedback on the Local Government New Zealand discussion document: Reinvigorating local democracy: The case for localising power and decision-making to councils and communities

307

     

Ngā kaihaina

Signatories

Author

Guia Nonoy - Democracy Advisor

Authoriser

Janine Geddes - Acting Relationship Manager Aotea / Great Barrier and Waiheke Local Boards

 


Aotea / Great Barrier Local Board

25 February 2020

 

 

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Aotea / Great Barrier Local Board

25 February 2020

 

 

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Aotea / Great Barrier Local Board

25 February 2020

 

 

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Aotea / Great Barrier Local Board

25 February 2020

 

 

Local Ward Area Councillor's Update

File No.: CP2020/00008

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for the local ward area councillor to update the local board on Governing Body issues and other points of interest to the local board.

Whakarāpopototanga matua

Executive summary

2.       Standing Orders 5.1.1 and 5.1.2 provides provision in the local board meeting for local ward area councillors to update their local board counterparts on regional matters of interest to the local board.

 

Te tūtohunga

Recommendation

That the Aotea / Great Barrier Local Board:

a)      receive local ward area Councillor Pippa Coom’s update.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Councillor Pippa Coom - February 2020 Update

315

     

Ngā kaihaina

Signatories

Author

Guia Nonoy - Democracy Advisor

Authoriser

Janine Geddes - Acting Relationship Manager Aotea / Great Barrier and Waiheke Local Boards

 


Aotea / Great Barrier Local Board

25 February 2020

 

 

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Aotea / Great Barrier Local Board

25 February 2020

 

 

Local Board Correspondence for the period December 2019 - February 2020

File No.: CP2020/00012

 

  

Te take mō te pūrongo

Purpose of the report

1.       To inform the Aotea / Great Barrier Local Board of key correspondence sent and received during the period December 2019 to February 2020.

Whakarāpopototanga matua

Executive summary

2.       The Aotea / Great Barrier Local Board chairperson sent a letter to the Minister of Broadcasting, Communications and Digital Media on Monday 2 December 2019 regarding the Digital Divide on Aotea / Great Barrier Island (Attachment A).

3.       A letter from Penelope Edmonds has been received on behalf of the local board regarding dust hazard on Puriri Bay Road on Monday 10 February 2020 (Attachment B).

 

Ngā tūtohunga

Recommendation

That the Aotea / Great Barrier Local Board:

a)      note the correspondence sent to the Minister of Broadcasting, Communications and Digital Media on Monday 2 December 2019.

b)      note the correspondence received from Penelope Edmonds on Monday 10 February 2020.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Correspondence to Minister of Broadcasting, Communications and Digital Media

339

b

Letter from Penelope Edmonds

387

     

Ngā kaihaina

Signatories

Author

Guia Nonoy - Democracy Advisor

Authoriser

Janine Geddes - Acting Relationship Manager Aotea / Great Barrier and Waiheke Local Boards

 


Aotea / Great Barrier Local Board

25 February 2020

 

 

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Aotea / Great Barrier Local Board

25 February 2020

 

 

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Aotea / Great Barrier Local Board

25 February 2020

 

 

Aotea / Great Barrier Local Board Governance Forward Work Calendar 2019 - 2022

File No.: CP2020/00007

 

  

Te take mō te pūrongo

Purpose of the report

1.       To present the Aotea / Great Barrier Local Board with its updated governance forward work calendar.

Whakarāpopototanga matua

Executive summary

2.       The Aotea / Great Barrier Local Board Governance Forward Work Calendar 2019 - 2022 is appended to the report as Attachment A. The calendar is updated monthly, reported to business meetings and distributed to council staff for reference and information only.

3.       The governance forward work calendars were introduced in 2016 as part of Auckland Council’s quality advice programme and aim to support local boards’ governance role by:

·        ensuring advice on meeting agendas is driven by local board priorities

·        clarifying what advice is expected and when

·        clarifying the rationale for reports.

4.       The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

 

Te tūtohunga

Recommendation

That the Aotea / Great Barrier Local Board:

a)      receive its Governance Forward Work Calendar for the political term 2019 - 2022 as at February 2020.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Aotea / Great Barrier Local Board governance forward work calendar - February 2020

391

     

Ngā kaihaina

Signatories

Author

Guia Nonoy - Democracy Advisor

Authoriser

Janine Geddes - Acting Relationship Manager Aotea / Great Barrier and Waiheke Local Boards

 


Aotea / Great Barrier Local Board

25 February 2020

 

 

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Aotea / Great Barrier Local Board

25 February 2020

 

 

Aotea / Great Barrier Local Board Workshop Record of Proceedings

File No.: CP2020/00006

 

  

Te take mō te pūrongo

Purpose of the report

1.       To note the Aotea / Great Barrier Local Board proceedings taken at the workshops held on Tuesday 10 December 2019, Tuesday 4 February 2020 and Tuesday 11 February 2020.

Whakarāpopototanga matua

Executive summary

2.       Under section 12.1 of the current Standing Orders of the Aotea / Great Barrier Local Board, workshops convened by the local board shall be closed to the public. However, the proceedings of every workshop shall record the names of members attending and a statement summarising the nature of the information received, and nature of matters discussed.

3.       The purpose of the local board’s workshops are for the provision of information and local board members discussion.  No resolutions or formal decisions are made during the local board’s workshops.

4.       The record of proceedings for the local board’s workshops held on Tuesday 10 December 2019, Tuesday 4 February 2020 and Tuesday 11 February 2020 are appended to the report.

 

Te tūtohunga

Recommendation

That the Aotea / Great Barrier Local Board:

a)      note the record of proceedings for the local board workshops held on Tuesday 10 December 2019, Tuesday 4 February 2020 and Tuesday 11 February 2020.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Aotea/Great Barrier Local Board Workshop Record - 10 December 2019

397

b

Aotea/Great Barrier Local Board Workshop Record - 4 February 2020

399

c

Aotea/Great Barrier Local Board Workshop Record - 11 February 2020

401

     

Ngā kaihaina

Signatories

Authors

Guia Nonoy - Democracy Advisor

Authorisers

Janine Geddes - Acting Relationship Manager: Aotea / Great Barrier and Waiheke Local Boards

 


Aotea / Great Barrier Local Board

25 February 2020

 

 

PDF Creator


Aotea / Great Barrier Local Board

25 February 2020

 

 

PDF Creator


 

PDF Creator


Aotea / Great Barrier Local Board

25 February 2020

 

 

PDF Creator


 

PDF Creator

    

 


Aotea / Great Barrier Local Board

25 February 2020

 

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Aotea / Great Barrier Local Board

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for

passing this resolution in relation to each matter, and the specific grounds under section 48(1) of

the Local Government Official Information and Meetings Act 1987 for the passing of this resolution

follows.

18        Auckland Council’s Quarterly Performance Report: Aotea / Great Barrier Local Board for quarter two 2019/2020 - Attachment b - Aotea / Great Barrier Local Board Quarterly Performance Report December 2019 - Financial Appendix

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for

which good reason for withholding

exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains detailed financial information that have an impact on the financial results of the Auckland Council group as at 31 December 2019 that require release to the New Zealand Stock Exchange.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.