Aotea / Great Barrier Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Aotea / Great Barrier Local Board held in the Claris Conference Centre, 19 Whangaparapara Road, Claris, Great Barrier Island on Tuesday, 25 February 2020 at 1.00pm.

 

present

 

Chairperson

Izzy Fordham

 

Deputy Chairperson

Luke Coles

 

Members

Sue Daly

 

 

Patrick O'Shea

 

 

Valmaine Toki

 

 

 

IN ATTENDANCE

 

 

Kathy Cumming

Barrier Bulletin

 

 

 

 

 

 

 

Aotea / Great Barrier Local Board

25 February 2020

 

 

 

1          Welcome

 

Chairperson I Fordham will open the meeting and welcome attendees. Member V Toki

led the meeting with a karakia.

 

 

2          Apologies

 

There were no apologies.

 

 

3          Declaration of Interest

 

Member S Daly declared a conflict of interest in respect to the grant allocation to Great Barrier Island Community Heritage and Arts Village Trust at item 13 – Aotea / Great Barrier Local and Capital Grants Round One 2019/2020 grant allocation to Great Barrier Island Community Heritage and Arts Village Trust report.

 

 

4          Confirmation of Minutes

 

Resolution number GBI/2020/1

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson L Coles:  

That the Aotea / Great Barrier Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 3 December 2019, as true and correct.

 

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

6.1

Obituary - Gladys Miller and Alan Gray

 

The Aotea / Great Barrier Local Board acknowledged the passing of Gladys Miller and Alan Gray with a minute’s silence.

 

Resolution number GBI/2020/2

MOVED by Chairperson I Fordham, seconded by Member S Daly:  

That the Aotea / Great Barrier Local Board:

a)          express its condolences to the whanau of Gladys Miller and Alan Gray who recently passed away.

 

CARRIED

 

 

 

7          Petitions

 

There were no petitions.

 

 

8          Deputations

 

There were no deputations.

 

 

9          Public Forum

 

9.1

Public Forum

 

Documents were tabled at the meeting in respect to this item. A copy of the tabled documents have been attached to the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number GBI/2020/3

MOVED by Chairperson I Fordham, seconded by Member V Toki:  

That the Aotea / Great Barrier Local Board:

a)      note the Public Forum presentations.

b)      thank the following for their Public Forum presentations and attendance:

i.       Fenella Christian – Puriri Bay Road dust nuisance situation, rubbish

ii.      Penny Edmonds – Puriri Bay Road dust nuisance situation

iii.    Jan and Murray Willis -Whangaparapara Road dust nuisance situation

iv.    Angeline Young - Whangaparapara Road dust nuisance situation

v.      Teresa Marion – Wood – Claris to Crossroads walking path

vi.    Viv Erhardt – Whangaparapara Road dust nuisance situation

 

CARRIED

 

Attachments

a     25 February 2020, Aotea / Great Barrier Local Board: Item 9.1 Public Forum report tabled document – Jan and Murray Willis

b     25 February 2020, Aotea / Great Barrier Local Board: Item 9.1 Public Forum report tabled document – Angeline Young

 

 

10        Extraordinary Business

 

There was no extraordinary business.


 

 

11

Environmental agency and community group reports

 

George Taylor - Operations Manager – Pou Matarautaki, Department of Conservation (DoC), Aotea / Great Barrier Island was in attendance to speak to the DoC operational report.

 

Resolution number GBI/2020/4

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson L Coles:  

That the Aotea / Great Barrier Local Board:

a)      note the following reports:

i)       Aotea/Great Barrier Natural Environment-Islands monthly update – December 2019 & January 2020

ii)      Department of Conservation operations report – December 2019-February 2020

iii)     Motu Kaikoura Trust Supporters’ Newsletter Issue No 28: January 2020.

b)        thank George Taylor for his attendance and presentation.

 

CARRIED

 

 

12

Amendment to the Agreement to Lease Aotea Boardriders Club Incorporated East End of Sandhills Road

 

Resolution number GBI/2020/5

MOVED by Chairperson I Fordham, seconded by Member P O'Shea:  

That the Aotea Great Barrier Local Board:

a)      rescind resolution GBI/2018/53 to be replaced with the following;

b)      grant an agreement to lease to the Aotea Boardriders Club Incorporated for part of the Sandhills Reserve at the eastern end of Sandhills Road described as Lot 9 DP 61572 subject to the following terms and conditions;

i)       the club obtaining resource and building and landowner consent by 30 June 2020, before making the Lotteries funding application in July 2020

ii)      the club obtaining all funding for the project by 31 December 2020

iii)     the club completing building works and obtaining code compliance for the project by 31 May 2021

iv)     that if the foregoing cannot be achieved within the timeframes described this agreement will end.

c)      subject to the foregoing being completed, approve a community lease, a draft of the form which will be attached to the agreement to lease subject to the following terms and conditions:

i)       term – ten (10) years plus one right of renewal for ten (10) years commencing 31 May 2021

ii)      rent - $1.00 per annum if demanded.

iii)     All other terms and conditions will be in accordance with the Auckland Council Community Occupancy Guidelines 2012.

 

CARRIED

 

13

Aotea / Great Barrier Local and Capital Grants Round One 2019/2020 grant allocation to Great Barrier Island Community Heritage and Arts Village Trust

 

Member S Daly declared an interest in this item and took no part in the discussion or voting on the grant allocation for Great Barrier Island Community Heritage and Arts Village Trust.

 

Resolution number GBI/2020/6

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson L Coles:  

That the Aotea / Great Barrier Local Board:

a)      revoke clause a) of the following decision carried at its 17 September 2019 meeting pertaining to the grant allocation to Great Barrier Island Community Heritage and Arts Village Trust in resolution GBI/2019/105:

To allocate $2,707.04 to Great Barrier Island Community Heritage Arts and Village Trust.

and replace with:

To allocate $2,927.60 to Great Barrier Island Community Heritage Arts and Village Trust to include the GST component.

 

CARRIED

 

 

14

Aotea / Great Barrier Local Board feedback on the inter-regional marine pest pathway management proposal

 

Resolution number GBI/2020/7

MOVED by Chairperson I Fordham, seconded by Member S Daly:  

That the Aotea / Great Barrier Local Board:

a)      provide input to officers into the inter-regional marine pest pathway management proposal by Tuesday 3 March 2020.

 

CARRIED

 

 

15

Aotea / Great Barrier Local Board feedback on the proposed National Policy Statement for Indigenous Biodiversity

 

Resolution number GBI/2020/8

MOVED by Chairperson I Fordham, seconded by Member V Toki:  

That the Aotea / Great Barrier Local Board:

a)      provide input to officers into Auckland Council’s submission on the proposed National Policy Statement for Indigenous Biodiversity by Tuesday 3 March 2020.

 

CARRIED

 

 

 

16

Aotea / Great Barrier Local Board feedback on the Review of the Burial and Cremation Act 1964 and Related Legislation

 

Resolution number GBI/2020/9

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson L Coles:  

That the Aotea / Great Barrier Local Board:

a)      provide input to officers into Auckland Council’s submission on the government’s ‘Death, Funerals, Burial and Cremation: a Review of the Burial and Cremation Act 1964 and Related Legislation’ by Friday 28 February 2020.

 

CARRIED

 

 

17

Appointment of LGNZ Lead and nominee for LGNZ Conference 2020

 

Resolution number GBI/2020/10

MOVED by Deputy Chairperson L Coles, seconded by Member V Toki:  

That the Aotea / Great Barrier Local Board:

a)      appoint the chairperson as lead for LGNZ related matters for the 2019-2022 triennium and task the chairperson with representing the local board at Auckland/LGNZ meetings.

b)      nominate the chairperson to attend the Local Government New Zealand 2020 Conference and Annual General Meeting in Waiharakeke Blenheim, Thursday 16 July to Saturday 18 July 2020.

c)      confirm that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy.

d)      note that any members who wish to attend the AGM must provide their names to the Democracy Services Business Hub team by Friday 17 April 2020 to ensure that they are registered with Local Government New Zealand.

 

CARRIED

 

 

18

Auckland Council’s Quarterly Performance Report: Aotea / Great Barrier Local Board for quarter two 2019/2020

 

Resolution number GBI/2020/11

MOVED by Chairperson I Fordham, seconded by Member S Daly:  

That the Aotea / Great Barrier Local Board:

a)      receive the performance report for quarter two ending 31 December 2019.

b)      note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group half year results are released to the NZX which are expected to be made public by 28 February 2020.

c)      request officers from Infrastructure and Environmental Services to provide an update on the emergency water supply project at the next ordinary business meeting of the local board scheduled on Tuesday 24 March 2020.

 

CARRIED

 

19

Six-monthly accountability reports for Aotea / Great Barrier Island community groups

 

Resolution number GBI/2020/12

MOVED by Chairperson I Fordham, seconded by Member P O'Shea:  

That the Aotea / Great Barrier Local Board:

a)      receive the Aotea Family Support Group accountability report (Attachment A to the agenda report)

b)      receive the Destination Great Barrier Island accountability report (Attachment B to the agenda report)

c)      receive the Great Barrier Island Community Health Trust accountability report (Attachment C to the agenda report)

d)      receive the Aotea Education Trust accountability report (Attachment D to the agenda report)

e)        thank all our community groups for their hard work and contributions to Aotea / Great Barrier Island.

 

CARRIED

 

 

20

Auckland Transport February 2020 update to the Aotea / Great Barrier Local Board

 

Note: new clause b), clause c) and clause d) were added with the agreement of the meeting.

 

Resolution number GBI/2020/13

MOVED by Chairperson I Fordham, seconded by Member P O'Shea:  

That the Aotea / Great Barrier Local Board:

a)      receive the Auckland Transport February 2020 update report.

b)      thank Auckland Transport for completing the Kaiaraara Bay Road sealing project.

c)      request a greater oversight on the regular roading maintenance schedule.

d)      request a higher level of service on our island’s unsealed roads; in particular Whangaparapara Road, Puriri Bay Road, Motairehe Road, Kawa Road and Mabeys Road.

 

CARRIED

 

 

 

21

Formal feedback from Aotea / Great Barrier Local Board

 

Resolution number GBI/2020/14

MOVED by Chairperson I Fordham, seconded by Member S Daly:  

That the Aotea / Great Barrier Local Board:

a)         adopt the feedback submitted on the reform of the resource management system (Attachment A of the report)

b)         adopt the input into the government’s ‘Reducing waste: a more effective landfill levy’ (Attachment B of the report)

c)         adopt the feedback submitted on the Local Government New Zealand discussion document: Reinvigorating local democracy: The case for localising power and decision-making to councils and communities (Attachment C of the report).

 

CARRIED

 

 

22

Local Ward Area Councillor's Update

 

Resolution number GBI/2020/15

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson L Coles:  

That the Aotea / Great Barrier Local Board:

a)      receive local ward area Councillor Pippa Coom’s update.

 

CARRIED

 

 

23

Local Board Correspondence for the period December 2019 - February 2020

 

A document was tabled at the meeting in respect to this item. A copy of the tabled document has been attached to the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number GBI/2020/16

MOVED by Chairperson I Fordham, seconded by Member P O'Shea:  

That the Aotea / Great Barrier Local Board:

a)      note the correspondence sent to the Minister of Broadcasting, Communications and Digital Media on Monday 2 December 2019.

b)      note the correspondence received from Penelope Edmonds on Monday 10 February 2020.

c)      note the tabled correspondence received from Lise’ Vear on Wednesday 29 January 2020.

 

CARRIED

 

Attachments

a     25 February 2020, Aotea / Great Barrier Local Board: Item 23 Local Board Correspondence for the period December 2019 - February 2020 report tabled document – Lise' Vear  

 

 

 

24

Aotea / Great Barrier Local Board Governance Forward Work Calendar 2019 - 2022

 

Resolution number GBI/2020/17

MOVED by Chairperson I Fordham, seconded by Member P O'Shea:  

That the Aotea / Great Barrier Local Board:

a)         receive its Governance Forward Work Calendar for the political term 2019 - 2022 as at February 2020.

b)        approve the change of meeting venue and time of the next ordinary business meeting of the board scheduled on Tuesday 24 March to be held from 6pm at the Rūma Hui ā-Poari Boardroom - Ground Floor, Te Wharenui Tāone o Tāmaki Makarau Auckland Town Hall, 301-303 Queen Street, Auckland.

 

CARRIED

 

 

25

Aotea / Great Barrier Local Board Workshop Record of Proceedings

 

Resolution number GBI/2020/18

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson L Coles:  

That the Aotea / Great Barrier Local Board:

a)      note the record of proceedings for the local board workshops held on Tuesday 10 December 2019, Tuesday 4 February 2020 and Tuesday 11 February 2020.

 

CARRIED

 

 

26        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

27        Procedural motion to exclude the public

Note:   The matters listed under public excluded had been dealt with in the open part of the meeting and therefore Item 27 – Procedural motion to exclude the public, was no longer required.

 

 

 

3.04 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Aotea / Great Barrier Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................