I hereby give notice that an extraordinary
meeting of the Governing Body will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Wednesday, 12
February 2020
11.30am or at
the conclusion of the Extraordinary Finance and Performance Committee meeting
whichever is later
Reception
Lounge
Auckland Town Hall
301-305 Queen Street
Auckland
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Tira Kāwana / Governing Body
OPEN AGENDA
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MEMBERSHIP
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Mayor
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Hon Phil Goff, CNZM, JP
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Deputy Mayor
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Deputy Mayor Cr Bill Cashmore
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Councillors
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Cr Josephine Bartley
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Cr Richard Hills
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Cr Dr Cathy Casey
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Cr Tracy Mulholland
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Cr Fa’anana Efeso Collins
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Cr Daniel Newman, JP
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Cr Pippa Coom
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Cr Greg Sayers
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Cr Linda Cooper, JP
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Cr Desley Simpson, JP
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Cr Angela Dalton
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Cr Sharon Stewart, QSM
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Cr Chris Darby
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Cr Wayne Walker
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Cr Alf Filipaina
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Cr John Watson
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Cr Christine Fletcher, QSO
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Cr Paul Young
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Cr Shane Henderson
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(Quorum 11 members)
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Sarndra O'Toole
Kaiarataki Kapa Tohutohu Mana
Whakahaere / Team Leader Governance Advisors
4 February 2020
Contact Telephone: (09) 890 8152
Email: sarndra.otoole@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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Those powers
which cannot legally be delegated:
(a) the
power to make a rate
(b) the
power to make a bylaw
(c) the
power to borrow money, or purchase or dispose of assets, other than in
accordance with the Long-Term Plan
(d) the
power to adopt a long-term plan, annual plan, or annual report
(e) the
power to appoint a chief executive
(f) the
power to adopt policies required to be adopted and consulted on under the Local
Government Act 2002 in association with the long-term plan or developed for the
purpose of the local governance statement
(g) the
power to adopt a remuneration and employment policy
Additional responsibilities retained by the Governing Body:
(h) approval
of long-term plan or annual plan consultation documents, supporting information
and consultation process prior to consultation
(i) approval
of a draft bylaw prior to consultation
(j) resolutions
required to be made by a local authority under the Local Electoral Act 2001,
including the appointment of electoral officer
(k) adoption
of, and amendment to, the Committee Terms of Reference, Standing Orders and
Code of Conduct
(l) relationships
with the Independent Māori Statutory Board, including the funding
agreement and appointments to committees
(m) overview
of and decisions relating to any CCO review including the implementation of any
resulting changes to CCOs
(n) oversight of
work programmes of all committees of the governing body.
Exclusion of the public – who
needs to leave the meeting
Members of the public
All members of the public must leave the
meeting when the public are excluded unless a resolution is passed permitting a
person to remain because their knowledge will assist the meeting.
Those who are not members of the public
General principles
·
Access to confidential information is managed on a “need to
know” basis where access to the information is required in order for a
person to perform their role.
·
Those who are not members of the meeting (see list below) must
leave unless it is necessary for them to remain and hear the debate in order to
perform their role.
·
Those who need to be present for one confidential item can remain
only for that item and must leave the room for any other confidential items.
·
In any case of doubt, the ruling of the chairperson is final.
Members of the meeting
·
The members of the meeting remain (all Governing Body members if
the meeting is a Governing Body meeting; all members of the committee if the
meeting is a committee meeting).
·
However, standing orders require that a councillor who has a
pecuniary conflict of interest leave the room.
·
All councillors have the right to attend any meeting of a
committee and councillors who are not members of a committee may remain,
subject to any limitations in standing orders.
Independent Māori Statutory Board
·
Members of the Independent Māori
Statutory Board who are appointed members of the committee remain.
·
Independent Māori Statutory Board
members and staff remain if this is necessary in order for them to perform
their role.
Staff
·
All staff supporting the meeting (administrative, senior
management) remain.
·
Other staff who need to because of their role may remain.
Local Board members
·
Local Board members who need to hear the matter being discussed
in order to perform their role may remain. This will usually be if the
matter affects, or is relevant to, a particular Local Board area.
Council Controlled Organisations
·
Representatives of a Council Controlled Organisation can remain
only if required to for discussion of a matter relevant to the Council Controlled
Organisation.
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Governing Body
12 February
2020
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ITEM TABLE OF CONTENTS PAGE
1 Affirmation 7
2 Apologies 7
3 Declaration of
Interest 7
4 Petitions 7
5 Public Input 7
6 Local Board
Input 7
7 Extraordinary
Business 7
8 Adoption of the
Draft Tūpuna Maunga o Tāmaki Makaurau Authority Operational Plan
2020/2021 and summary 9
9 Adoption of
Consultation Material: Annual Budget 2020/2021 13
10 Amendments to the Revenue
and Financing Policy 15
11 Annual Budget 2020/2021
communication and engagement approach 17
12 Consideration
of Extraordinary Items
His Worship the Mayor will read the
affirmation.
2 Apologies
At the close of the agenda no apologies
had been received.
3 Declaration
of Interest
Members are reminded of the need to be
vigilant to stand aside from decision making when a conflict arises between
their role as a member and any private or other external interest they might
have.
4 Petitions
There is no petitions section.
5 Public
Input
There is no public input section.
6 Local
Board Input
There is no local board input section.
7 Extraordinary
Business
Section 46A(7) of the Local Government
Official Information and Meetings Act 1987 (as amended) states:
“An item that is not on the agenda
for a meeting may be dealt with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The
reason why the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government
Official Information and Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda
for a meeting,-
(a) That
item may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
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Governing Body
12 February
2020
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Adoption
of the Draft Tūpuna Maunga o Tāmaki Makaurau Authority Operational
Plan 2020/2021 and summary
File No.: CP2020/00423
Te take mō te
pūrongo
Purpose of the report
1. To
adopt the Draft Tūpuna Maunga o Tāmaki Makaurau Authority Plan
2020/2021 and summary.
Whakarāpopototanga matua
Executive summary
2. Section
60 of Ngā Mana Whenua o Tāmaki Makaurau Collective Redress Act
2014 requires the Tūpuna Maunga o
Tāmaki Makaurau Authority (Tūpuna
Maunga Authority) and Auckland Council to annually agree an operational plan as
part of the annual or long-term plan
process. This requires the council to consult on a summary of the Draft
Tūpuna Maunga o Tāmaki
Makaurau Operational Plan (the Draft Tūpuna
Maunga Plan).
3. A
joint meeting of the Tūpuna
Maunga Authority and the council will be scheduled on 29 April 2020 to consider
feedback relating to the Draft Tūpuna
Maunga plan.
4. The
Tūpuna Maunga Authority will meet
on 10 February 2020 to approve and adopt the Draft Tūpuna Maunga Plan and
a summary of the Draft Tūpuna Maunga Plan.
5. A
summary of the Draft Tūpuna Maunga Plan will be included in the
consultation material for the Annual Budget 2020/2021.
6. The
Tūpuna Maunga Authority will meet in May 2020 to adopt the final Tūpuna
Maunga Plan before the Governing Body meets in June 2020. The Governing
Body is also required to adopt the final Tūpuna
Maunga Plan.
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Ngā tūtohunga
Recommendation/s
That the Governing Body:
a) adopt
the Draft Tūpuna Maunga Operational Plan 2020/2021 and summary for the
purposes of consultation through the Annual Budget 2020/2021 process.
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Horopaki
Context
7. Auckland
Council and the Tūpuna Maunga Authority must agree the Tūpuna Maunga
Plan each year pursuant to section 60 of Ngā
Mana Whenua o Tāmaki
Makaurau Collective Redress Act 2014. A summary of the Draft Tūpuna Maunga Plan must be included in the annual
plan consultation material
Tātaritanga me ngā
tohutohu
Analysis and advice
8. Each
year a Tūpuna Maunga Plan is developed to provide a framework in which the
council will carry out its functions for the routine management of the
tūpuna maunga and administered lands for that financial year. The
Tūpuna Maunga Plan must be prepared and adopted concurrently with the
council’s annual or long-term plan and must be included in summary form
in the annual or long-term plan consultation documentation.
9. The
Tūpuna Maunga Authority will meet on 10 February 2020 to adopt the Draft
Tūpuna Maunga Plan and a summary of the Draft Tūpuna Maunga
Plan. Content relating to the Draft Tūpuna Maunga Plan will be referred
to in the consultation document and the summary of the Draft Tūpuna Maunga
plan will be included in the Annual Plan 2020/2021 supporting information which
will be circulted prior to the meetng. As the draft documents are being
considered on 10 February 2020, any amendments will be advised.
10. Two
consultation streams will be undertaken during the consultation period. An
event for Tūpuna Maunga Authority members to receive spoken feedback on
the Draft Tūpuna Maunga Plan will be held by the Tūpuna Maunga
Authority at a date to be confirmed.
11. For its part
the council will receive submissions during the consultation period. The
various consultation feedback to the Tūpuna Maunga Authority and the
council will be reviewed and reported to a joint workshop of the Tūpuna
Maunga Authority and council on 29 April 2020.
Tauākī whakaaweawe
āhuarangi
Climate impact statement
12. The Tūpuna Maunga Integrated Management Plan sets out a number
of integral values that set the direction for the care and protection of the
Tūpuna Maunga. These include the values of Wairuatanga (spiritual value);
Mana Aotūroa (cultural and heritage value); Takotoranga whenua (landscape
value) and Mauri Pūnaha Hauropi (ecological and biodiversity value,) which
protect these taonga and strengthen their resilience to climate change. The
Tūpuna Maunga Operational Plan aligns with these values in the Integrated
Management Plan
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
13. The
organisations that are part of the council group will have an opportunity to
comment on the Draft Tūpuna Maunga Plan
prior to the final plan being presented for adoption, and any feedback
received will be presented to the Maunga Authority and the council for
consideration.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
14. The local
boards will have an opportunity to provide their views on the Draft Tūpuna Maunga Plan during the annual
budget process.
Tauākī whakaaweawe
Māori
Māori impact statement
15. The Tūpuna Maunga Authority is a
tangible expression of a Treaty of Waitangi-based partnership between Ngā Mana Whenua o Tāmaki Makaurau
and Auckland Council. It is a vehicle through which the mana whenua worldview
and historical, cultural and spiritual connections with the maunga will be
given visibility and guide decision-making for the health and wellbeing of
these important taonga.
16. A
feedback event will be held by the Tūpuna Maunga Authority focusing on the
Draft Tūpuna
Maunga Plan.
This event may be attended by Tūpuna
Maunga Authority members including
councillors
and local board members on the Tūpuna Maunga Authority.
Ngā ritenga
ā-pūtea
Financial implications
17. The
Draft Tūpuna Maunga Plan budget is provided for in the council’s
10-year Budget 2018-2028.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
18. The final
Tūpuna Maunga Plan 2020/2021 is necessary to support the council’s
routine management of the tūpuna maunga under the direction of the
Tūpuna Maunga Authority. There would be a reputational risk to
Māori outcomes and relationships if the council did not approve funding
for the Tūpuna Maunga in the Auckland area. This could seriously affect
council’s ongoing relationships with mana whenua organisations of
Tāmaki Makaurau.
19. If the final
Tūpuna Maunga Plan 2020/2021 is approved there is a theoretical
reputational risk in relation to any members of the community opposed to Treaty
of Waitangi settlements / Co-governance entities involving Māori.
Ngā koringa ā-muri
Next steps
20. Once the Draft
Tūpuna Maunga o Tāmaki Makaurau Authority Plan 2020/2021 has been
adopted by the Governing Body, a summary of the plan will be included in the
consultation package for the 2020/2021 annual budget.
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
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Authors
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Dominic Wilson - Head of Co-Governance
Leigh Collecutt, Acting Head of Co-Governance
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Authorisers
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Phil Wilson - Governance Director
Stephen Town - Chief Executive
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Governing Body
12 February
2020
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Adoption of Consultation Material:
Annual Budget 2020/2021
File No.: CP2020/00656
Te take mō te
pūrongo
Purpose of the report
1. To
consider the recommendations of the 12 February 2020 Finance and Performance
Committee regarding the Consultation Document and Supporting Information for
the Annual Budget 2020/2021.
Whakarāpopototanga matua
Executive summary
2. The
recommendations will be provided after the Finance and Performance Committee
meeting concludes.
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Ngā tūtohunga
Recommendation/s
That the Governing Body:
a) consider
the recommendations of 12 February 2020 Finance and Performance Committee regarding
the Adoption of Consultation Materials and Supporting Information for the
Annual Budget 2020/2021.
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Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
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Author
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Sarndra O'Toole - Kaiarataki Kapa Tohutohu Mana
Whakahaere / Team Leader Governance Advisors
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Authoriser
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Stephen Town - Chief Executive
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Governing Body
12 February
2020
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Amendments to the Revenue and Financing
Policy
File No.: CP2020/00657
Te take mō te
pūrongo
Purpose of the report
1. To
consider the recommendations of the 12 February 2020 Finance and Performance
Committee regarding the Amendments to the Revenue and Financing Policy.
Whakarāpopototanga matua
Executive summary
2. The
recommendations will be provided after the Finance and Performance Committee
meeting concludes.
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Ngā tūtohunga
Recommendation/s
That the Governing Body:
a) consider
the recommendations of 12 February 2020 Finance and Performance Committee regarding
the Amendments to the Revenue and Financing Policy.
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Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
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Author
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Sarndra O'Toole - Kaiarataki Kapa Tohutohu Mana
Whakahaere / Team Leader Governance Advisors
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Authoriser
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Stephen Town - Chief Executive
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Governing Body
12 February
2020
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Annual Budget 2020/2021 communication
and engagement approach
File No.: CP2020/00733
Te take mō te
pūrongo
Purpose of the report
1. To
consider the recommendation of the 12 February 2020 Finance and Performance
Committee regarding the Annual Budget 2020/2021 communication and engagement
approach.
Whakarāpopototanga matua
Executive summary
2. The
recommendations will be provided after the Finance and Performance Committee
meeting concludes.
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Ngā tūtohunga
Recommendation/s
That the Governing Body:
a) consider
the recommendations of 12 February 2020 Finance and performance Committee
regarding the Annual Budget 2020/2021 communication and engagement approach.
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Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
|
Author
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Sarndra O'Toole - Kaiarataki Kapa Tohutohu Mana
Whakahaere / Team Leader Governance Advisors
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Authoriser
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Stephen Town - Chief Executive
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