Minutes of Extraordinary Meeting of the Governing Body

Tira Kāwana / Governing Body

OPEN MINUTES

Minutes of an extraordinary meeting of the Governing Body held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Wednesday, 12 February 2020 at 11.30am.

present

Mayor	Hon Phil Goff, CNZM, JP
Deputy Mayor	Deputy Mayor Cr Bill Cashmore
Councillors	Cr Josephine Bartley
	Cr Dr Cathy Casey
	Cr Fa’anana Efeso Collins
	Cr Pippa Coom
	Cr Linda Cooper, JP
	Cr Angela Dalton
	Cr Chris Darby
	Cr Alf Filipaina
	Cr Christine Fletcher, QSO
	Cr Shane Henderson
	Cr Richard Hills
	Cr Tracy Mulholland
	Cr Daniel Newman, JP
	Cr Greg Sayers
	Cr Desley Simpson, JP
	Cr Sharon Stewart, QSM
	Cr Wayne Walker
	Cr Paul Young

ABSENT

Member

Cr John Watson

Governing Body

12 February 2020

1 Affirmation

His Worship the Mayor will read the affirmation.

Acknowledgement

The recent passing of the RT Hon Mike Moore was acknowledged along with his service to the communities of Auckland.

Resolution number GB/2020/1

MOVED by Mayor P Goff, seconded by Cr C Darby:

That the Governing Body:

a) agree that the Mayor to write to the family to acknowledge and thank Hon Mike Moore for his contribution to New Zealand.

CARRIED UNANIMOUSLY

2 Apologies

Resolution number GB/2020/2

MOVED by Mayor P Goff, seconded by Cr D Simpson:

That the Governing Body:

a) accept the apology from Cr J Watson for absence on council business.

CARRIED

3 Declaration of Interest

There were no declarations of interest.

4 Petitions

There were no petitions.

5 Public Input

There was no public input.

6 Local Board Input

There was no local board input.

7 Extraordinary Business

There was no extraordinary business.

8	Adoption of the Draft Tūpuna Maunga o Tāmaki Makaurau Authority Operational Plan 2020/2021 and summary
	The Draft Tūpuna Maunga Operational Plan 2020/2021 and summary had been circulated prior to the meeting. Copies have been placed on the official minutes and are available on the Auckland Council website as minutes attachments.
	Resolution number GB/2020/3 MOVED by Cr A Filipaina, seconded by Cr L Cooper: That the Governing Body: a) adopt the Draft Tūpuna Maunga Operational Plan 2020/2021 and summary for the purposes of consultation through the Annual Budget 2020/2021 process. b) note the Tūpuna Maunga o Tāmaki Makaurau Authority will be undertaking a detailed consultation programme. CARRIED
	Note: Pursuant to Standing Order 1.8.6, Cr C Fletcher request her dissenting vote to clause a), be recorded.
	Attachments a Draft Tūpuna Maunga Operational Plan 2020/2021 b Summary of the Draft Tūpuna Maunga Operational Plan 2020/2021

Adoption of Consultation Material: Annual Budget 2020/2021

Resolution number GB/2020/4

MOVED by Cr L Cooper, seconded by Cr W Walker:

That the Governing Body:

a) adopt the Supporting Information for the Annual Budget 2020/2021.

b) adopt the Consultation Document for the Annual Budget 2020/2021.

c) delegate responsibility to the Chair of Finance and Performance Committee, and the Group Chief Financial Officer to approve any final edits required to the Consultation Document and Supporting Information in order to finalise the documents for uploading online and physical distribution.

CARRIED

Amendments to the Revenue and Financing Policy

Resolution number GB/2020/5

MOVED by Cr W Walker, seconded by Cr E Collins:

That the Governing Body:

a) adopt the attached materials for consultation on amendments to the Revenue and Financing Policy.

b) delegate authority and responsibility for agreeing any required minor editorial changes and the correction of minor errors to the Chair of the Finance and Performance Committee and the Group Chief Financial Officer.

CARRIED

Annual Budget 2020/2021 communication and engagement approach

Resolution number GB/2020/6

MOVED by Cr S Henderson, seconded by Cr T Mulholland:

That the Governing Body:

a) endorse the recommended engagement approach for the Annual Budget 2020/2021, noting:

i) public consultation will run from 21 February 2020 to 22 March 2020

ii) feedback can be provided through written, in person and digital channels

iii) the consultation will align with engagement on the Council-Controlled Organisations Review and Draft Tῡpuna Maunga o Tāmaki Makaurau Operational Plan

iv) regional and local reports will be prepared to provide a summary of public feedback received across all channels

v) a summary of the final decisions made will be prepared in June and widely communicated.

b) delegate to the following elected members and staff the power and responsibility to hear from the public through “spoken interaction/NZ sign language interaction” at the Have Your Say events for consultation on the annual plan:

i) Mayor and Councillors

ii) Local board chairs and local board members

iii) Tier two and tier three staff and any additional staff approved by the Group Chief Financial Officer

c) note that the Council-Controlled Organisations Review Independent Panel will report back to Governing Body on the key issues, community and stakeholder feedback in May 2020.

CARRIED

12 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

12.55pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Governing Body HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................