Hibiscus and Bays Local Board

OPEN MINUTES

Minutes of a meeting of the Hibiscus and Bays Local Board held in the Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa on Thursday, 20 February 2020 at 2:00pm.

present

Chairperson	Gary Brown
Deputy Chairperson	Victoria Short
Members	Andy Dunn
	Janet Fitzgerald, JP
	Gary Holmes	From 2:23pm
	Julia Parfitt, JP
	Alexis Poppelbaum
	Leanne Willis

ABSENT

ALSO PRESENT

Councillor

Wayne Walker

From 2:59pm

IN ATTENDANCE

Hibiscus and Bays Local Board 20 February 2020

1          Welcome

            The Chairperson welcomed those in attendance and opened the meeting with a Karakia.

2          Apologies

Resolution number HB/2020/13

MOVED by Member J Parfitt, seconded by Deputy Chairperson V Short:

That the Hibiscus and Bays Local Board:

a) accept the apology from member G Holmes for lateness.

CARRIED

3          Declaration of Interest

There were no declarations of interest.

4          Confirmation of Minutes

Resolution number HB/2020/14

MOVED by Member L Willis, seconded by Deputy Chairperson V Short:

That the Hibiscus and Bays Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday 12 December 2019 as a true and correct record.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6          Acknowledgements

There were no acknowledgements.

7          Petitions

There were no petitions.

8	Deputations

8.1	Deputation - Joe McCambridge: Browns Bay Parking Solutions
	Joe McCambridge was in attendance for this item
	A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment
	Resolution number HB/2020/15 MOVED by Member L Willis, seconded by Deputy Chairperson V Short: That the Hibiscus and Bays Local Board: a)         thank Mr McCambridge for his presentation CARRIED
	Attachments a     20 February 2020 - Hibiscus and Bays Local Board, Item 8.1 - Deputations - Joe McCambridge: Browns Bay Parking Solutions - Map of Beachfront Esplanade b     20 February 2020 - Hibiscus and Bays Local Board, Item 8.1 - Deputations - Joe McCambridge: Browns Bay Parking Solutions - Map of Beachfront Lane

9          Public Forum

9.1	Public Forum - Paul Roberts: Greenways Plan 2016
	Paul Roberts was in attendance for this item
	A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment
	Resolution number HB/2020/16 MOVED by Member J Parfitt, seconded by Member J Fitzgerald: That the Hibiscus and Bays Local Board: a)      request relevant staff to investigate potential acquisition of part Robins           Block in Orewa CARRIED
	Attachments a     20 February 2020 - Hibiscus and Bays Local Board, Item 9.1 - Public Forum - Paul Roberts: Greenways Plan 2016

Note:   Items 9.2, 9.3 and 9.4 were taken together in the following order:

9.3	Public Forum - Lorraine Samspson: Silverdale Hall
	Documents were tabled in support of the item. A copy has been placed on the official minutes and has been placed on the Auckland Council website as a minutes attachment.

9.4	Public Forum - Claire Tierney: Whangaparaoa Town Centre Roading Issues
	A PowerPoint presentation was given. A copy has been placed on the official minutes and has been placed on the Auckland Council website as a minutes attachment.

9.2	Public Forum - Mike Phillips: Placemaking for Silverdale
	Resolution number HB/2020/17 MOVED by Member L Willis, seconded by Deputy Chairperson V Short: That the Hibiscus and Bays Local Board: a)         thank Lorraine Sampson for her presentation b)         thank Claire Tierney for her presentation c)         thank Mike Phillips for his verbal presentation CARRIED
	Attachments a     20 February 2020 - Hibiscus and Bays Local Board, Item 9.2 - Public Forum - Lorraine Sampson, Silverdale Hall Information b     20 February 2020 - Hibiscus and Bays Local Board, Item 9.2 - Public Forum - Lorraine Sampson, Silverdale Hall Photos c    20 February 2020 - Hibiscus and Bays Local Board, Item 9.2 - Public Forum - Claire Tierney, Whangaparaoa Town Centre Roading Issues

10        Extraordinary Business

There was no extraordinary business.

11

Centennial Park Bush Society 2019-2020 annual LDI Grant Report 2020 Draft

Paul Duffy, Dan Marrow and Michelle Sanderson were in attendance for this item

Resolution number HB/2020/18

MOVED by Member G Holmes, seconded by Member J Parfitt:

That the Hibiscus and Bays Local Board:

a)      approves the $10,000 Locally Driven Initiatives operational funding allocation to           the Centennial Park Bush Society to undertake the work programme set out in           the table below during the 2019/2020 financial year.

Park area	2019/2020 proposed  works	Estimated  Cost (excl GST)
Centennial Park 4th, 8^th and 17^th bush blocks	Control of pest plants including vines and ground weeds	$1000
Centennial Park main valley, Park Rise Bush and 5^th bush block	Control of pest plants arum, tradescantia and alligator weed.	$6000
Centennial Park	Control of pest trees	$2000
Centennial Park	Native trees (new plantings)	$1000
Centennial Park	Interpretive signs for arboretum, riparian improvements including erosion mitigation and planting	$ if surplus funds available from above work
		Total $10,000.00

CARRIED

12	Auckland Transport Update to the Hibiscus and Bays Local Board February 2020
	Ellen Barrett was in attendance for this item
	Resolution number HB/2020/19 MOVED by Member J Parfitt, seconded by Deputy Chairperson V Short: That the Hibiscus and Bays Local Board: a)      receive the Auckland Transport Update February 2020 b)      request the East Coast Bays subdivision members provide feedback on the Glenvar and East Coast Roads project and the feedback be delegated to the Chairperson and Deputy Chairperson for approval by 4 March 2020. CARRIED

13	Local board governance work management for the 2019-2022 triennium
	Lesley Jenkins, Relationship Manager was in attendance for this item
	Resolution number HB/2020/20 MOVED by Member J Parfitt, seconded by Member G Holmes: That the Hibiscus and Bays Local Board: a)      defer this item until the next available business meeting by which time the Hibiscus and Bays Local Board will have had time to discuss and consider this report. CARRIED

14	Local Board Representative on the Auckland Council Hauraki Gulf Political Reference Group
	Resolution number HB/2020/21 MOVED by Member J Parfitt, seconded by Member J Fitzgerald: That the Hibiscus and Bays Local Board: a)      appoint Member A Poppelbaum as the representative to the renamed Auckland Council Hauraki Gulf Political Reference Group. CARRIED

15	Regional Facilities Auckland: Quarter 1 performance report for the period ending 30 September 2019
	Resolution number HB/2020/22 MOVED by Member G Holmes, seconded by Member J Parfitt: That the Hibiscus and Bays Local Board: a)      receive the Regional Facilities Auckland quarter 1 performance report, for the period ending 30 September 2019 (Attachment A to the agenda report). CARRIED

16	Appointment of LGNZ Lead and nominee for LGNZ Conference 2020
	Lesley Jenkins, Relationship Manager was in attendance for this item
	Resolution number HB/2020/23 MOVED by Member J Parfitt, seconded by Member G Holmes: That the Hibiscus and Bays Local Board: a)      appoint Member J Fitzgerald as lead and Deputy Chairperson V Short as alternate for LGNZ related matters for the 2019-2022 triennium and task these members with representing the local board at Auckland/LGNZ meetings. b)      nominate Deputy Chairperson V Short to attend the Local Government New Zealand 2020 Conference and Annual General Meeting in Waiharakeke Blenheim, Thursday 16 July to Saturday 18 July 2020. c)      confirm that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy. d)      note that any members who wish to attend the AGM must provide their names to the Democracy Services Business Hub team by Friday 17 April 2020 to ensure that they are registered with Local Government New Zealand. CARRIED

17	Deputations update
	Resolution number HB/2020/24 MOVED by Member G Holmes, seconded by Member J Fitzgerald: That the Hibiscus and Bays Local Board: a)      note the deputation update for 5 December 2019. CARRIED

18	Governance forward work calendar
	Resolution number HB/2020/25 MOVED by Member G Holmes, seconded by Member J Parfitt: That the Hibiscus and Bays Local Board: a)      receive the governance forward work calendar for March 2020. CARRIED

19        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

3.59 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Hibiscus and Bays Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................