Agenda of Henderson-Massey Local Board

Henderson-Massey Local Board

18 February 2020

ITEM TABLE OF CONTENTS PAGE

1 Welcome 2

2 Apologies 2

3 Declaration of Interest 2

4 Confirmation of Minutes 2

5 Leave of Absence 2

6 Acknowledgements 2

7 Petitions 2

8 Deputations 2

8.1 Deputation: YMCA - raise up youth development programme update 2

8.2 Deputation: Te Atatu Marae Coalition Trust Board - Marae project update 2

8.3 Deputation: Waitakere Indian Association - update 2

8.4 Deputation: Samoan Catholic Congregation, Te Atatu - establishing a Pacific wardens' group 2

9 Public Forum 2

10 Extraordinary Business 2

11 Proposed new project additions to Community Facilities Work Programme 2019 - 2022 2

12 New road name in the Kāinga Ora subdivision at 20, 22, 24 & 26 Rena Place, West Harbour. 2

13 New road name in the Myland Partners Limited subdivision at Matakohe Road, Westgate. 2

14 New road names in the Confident Trustee Limited subdivision for Stages 3A & 3B at 2 Lawson Creek Street, Massey. 2

15 Appointment of LGNZ Lead and nominee for LGNZ Conference 2020 2

16 Regional Facilities Auckland Quarterly Performance Report for the period ending 30 September 2019 2

17 Urgent Decision: Local Board feedback on the ‘‘Reducing waste: a more effective landfill levy" 2

18 Ratification of Henderson-Massey Local Board feedback to inform Auckland Council's submission on the Urban Development Bill 2

19 Ward Councillors' Update 2

20 Governance Forward Work Calendar 2

21 Confirmation of Workshop Records 2

22 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Henderson-Massey Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 3 December 2019, as true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Henderson-Massey Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation: YMCA - raise up youth development programme update

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) receive the presentation on YMCA’s Raise Up programme and thank Conin Bowker, YMCA north youth programme co-ordinator, for his attendance.

8.2 Deputation: Te Atatu Marae Coalition Trust Board - Marae project update

Te take mō te pūrongo

Purpose of the report

1. To receive a deputation from Mihi Te Huia, Chairperson, and Carolyn Makiri, secretary, of the Te Atatu Marae Coalition Trust Board.

Whakarāpopototanga matua

Executive summary

2. Members of the Te Atatu Marae Coalition Trust Board will provide an update on progress of the Marae project.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) receive the presentation on the progress of the Marae project and thank Mihi Te Huia, Chairperson, and Carolyn Makiri, secretary, of the Te Atatu Marae Coalition Trust Board for their attendance.

8.3 Deputation: Waitakere Indian Association - update

Te take mō te pūrongo

Purpose of the report

1. To receive a deputation from the Waitakere Indian Association.

Whakarāpopototanga matua

Executive summary

2. Sunil Kaushal will provide the background to the Waitakere Indian Association and an update on its current and future activities.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) receive the presentation on the Waitakere Indian Association including its activities and thank Sunil Kaushal, President, of the Waitakere Indian Association for his attendance.

8.4 Deputation: Samoan Catholic Congregation, Te Atatu - establishing a Pacific wardens' group

Te take mō te pūrongo

Purpose of the report

1. To receive a deputation from the Samoan Catholic Congregation, Te Atatu.

Whakarāpopototanga matua

Executive summary

2. Seumauli Leota Lu will provide a presentation on establishing a Pacific wardens’ group in Te Atatu.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) receive the presentation on establishing a Pacific wardens’ group in Te Atatu and thank Seuamuli Leota Lu, President of the Samoan Catholic Congregation Te Atatu, for his attendance.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Henderson-Massey Local Board

18 February 2020

Proposed new project additions to Community Facilities Work Programme 2019 - 2022

File No.: CP2019/21588

Te take mō te pūrongo

Purpose of the report

1. To propose the addition of two new projects for approval to the Henderson-Massey Local Board Community Facilities 2019 – 2022 Work Programme.

Whakarāpopototanga matua

Executive summary

2. The addition of two new projects is proposed for the Community Facility 2019 – 2022 work programme to enable urgent work on two facilities in the Henderson-Massey Local Board area as follows:

i) To renew the outdoor condensing units for the Heating, Ventilation and Air Condition system at Level 1, 20 Alderman Drive, Henderson as a priority to ensure that the offices are suitable for occupation. Staff have identified a suitable tenant to lease the facility and the group are eager to take possession. The estimated cost to complete the work is $85,000.

ii) To resurface four cycleway bridges on the Opanuku Stream where anti-slip surfacing has deteriorated and requires replacing before winter 2020. The estimated cost of the work is $60,000.

3. The project Te Rangi Hiroa/Birdwood Winery – refurbish Birdwood Homestead (SharePoint ID 2838) currently has renewals budget allocation of $182,000 in FY2019/2020. The timeline for this project can be changed to span two financial years. This change will then reallocate ABS: Capex – Renewals funding of $145,000 from FY2019/2020 to FY2020/2021 to accommodate the urgent work outline above. This will also better suit the delivery timeframe for the project.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) approve the addition of the following two projects into the Community Facilities Work Programme 2019 -2022, as outlined in Attachment A:

i) Level 1, 20 Alderman Drive – renew outdoor condensing unit

ii) Cycleway bridges – renew cycleway bridge surfacing

b) support a timeline change to Te Rangi Hiroa/Birdwood Winery – refurbish Birdwood Homestead project to span two financial years, as outlined in Attachment A.

Horopaki

Context

4. It has become apparent that there are two urgent projects which require inclusion in the current Community Facilities 2019 – 2022 work programme.

5. The new projects are:

i) Level 1, 20 Alderman Drive, Henderson

Community Facilities recently accepted the premises at Level 1, 20 Alderman Drive, Henderson under its management. It has been determined that the Heat, Ventilation and Air Conditioning (HVAC) system in this office space requires the replacement of the outdoor condensing units at an estimated cost of $85,000. This work will ensure the system is operative for approximately eight years, at which time the entire system may require renewal. A community organisation is ready and eager to lease the premises but cannot do so until the HVAC system is fully operational.

ii) Opanuku Cycleway Bridges

The Opanuku Stream cycleway includes multiple bridges with timber surfacing. At construction anti-slip surfacing was applied. This has now degraded at four bridges and requires replacement with a modern equivalent. The bridges are situated at Plumer Domain, Henderson Valley Green, Serwayne Walk and Corban Estate. The estimated cost of this replacement is $60,000.

6. A change to the existing project Te Rangi Hiroa/Birdwood Winery – refurbish Birdwood Homestead (SharePoint ID 2838) is proposed to enable ABS: Capex – renewals funding to be used to deliver the urgent projects outlined above. This change is to span the project timeline over two financial years. This proposal also aligns with the likely delivery of the physical work. Additionally, the project will be included in the Risk Adjusted Programme (RAP) for seamless delivery between financial years should this be required.

Tātaritanga me ngā tohutohu

Analysis and advice

7. Staff propose to change the current Community Facilities 2019 - 2022 work programme as follows:

a) Include a new project for $85,000 to renew the outdoor condensing units at Level 1, 20 Alderman Drive, Henderson.

b) Include a new project for $60,000 to resurface cycleway bridges on the Opanuku Stream cycleway.

c) Change the budget allocation timing for the project Te Rangi Hiroa/Birdwood Winery – refurbish Birdwood Homestead (SharePoint ID 2838) from one financial year to two financial years, retaining the total of $182,000. The impact of approving $145,000 in the FY2020/2021 work programme will be minor and can be addressed through future prioritisation in the 2020 – 2023 Community Facilities Work Programme approval.

8. This is outlined in Table 1 below.

Table 1:

SharePoint ID Number	Activity Name	Activity Description	FY19/20	FY20/21
SP ID: 2838	Te Rangi Hiroa/Birdwood Winery – refurbish Birdwood Homestead	Refurbish interior and exterior of building. FY19/20 – scope and undertake physical work.	$37,000	$145,000
New	Level 1, 20 Alderman Drive – renew outdoor condensing units	Renew outdoor condensing units servicing the office space. FY19/20 – scope and undertake physical work.	$85,000
New	Opanuku Stream Cycleway – renew anti slip surfacing on bridges	Renew the anti-slip surfacing on identified cycleway bridges at Plumer Domain, Henderson Valley Green, Serwayne Walk and Corban Estate. FY19/20 – scope and undertake physical work.	$60,000

Tauākī whakaaweawe āhuarangi

Climate impact statement

9. Issues of climate impact for the projects outlined in this report are expected to be construction waste and emissions produced by vehicle movements as a part of the work. The Heat, Ventilation and Cooling (HVAC) system being replaced will require the production of electricity when in use.

10. Impact on climate change is expected to be minor. All waste will be minimised and recycled wherever possible. Replacement of a modern and potentially more efficient HVAC system will minimise electricity use.

11. As a part of the refurbishment of the homestead at Te Rangi Hiroa/Birdwood Winery ceiling and underfloor insulation will be installed which will assist in conserving electricity. Cycleways provide opportunity for commuting alternatives such as cycling, which potentially reduces emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

12. Henderson-Massey Community Lease Advisor, Michelle Knudson, has investigated options to lease Level 1, Alderman Drive to a community organisation and found the premises to be a suitable for this purpose. However, the premises may not be occupied until the outdoor condensing unit is replaced.

13. The Community Facilities Operational Management and Maintenance team have a concern that if the identified cycleway bridge surfacing is not renewed, bridges may be too hazardous in the 2020 winter months to remain open. They strongly recommend that the work is undertaken to avoid this.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

14. A community organisation who is very active in the west has approached council to seek a lease for the premises at Level 1, 20 Alderman Drive. Their current premises have become unsuitable in the long term. Following a workshop with the local board in August 2019, the local board indicated support for the premises to be leased by a community organisation following completion of the renewal of the outdoor condensing units.

15. Complaint has been received by council regarding the slippery surface of the identified cycleway bridges and staff would like to act on renewing the surfacing before winter 2020 to ensure public safety.

Tauākī whakaaweawe Māori

Māori impact statement

16. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents: the Auckland Plan, the 2015-2025 Long-term Plan, the Unitary Plan and local board plan.

17. The recommendations in this report benefit all users of council facilities including Māori.

Ngā ritenga ā-pūtea

Financial implications

18. This proposal to include two new projects and adjust the timing of a third project in the Community Facilities Work Programme 2019 – 2022 will have minor impact in future years and can be addressed through reprioritisation of the 2020–2023 work programme.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

19. If the two new projects are delayed and included in the future work programme, it is likely that the Alderman Drive facility would not be able to be leased and would remain vacant and the cycleways may need to be closed to the public. Whilst the urgency to complete the homestead refurbishment at Te Rangi Hiroa/Birdwood Winery is not a comparative priority as the service is able to continue in the building.

Ngā koringa ā-muri

Next steps

20. Following formal approval of the proposal outlined in this report, work will begin to undertake all work.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Community Facilites Work Programme update 2019 -2022	2

Ngā kaihaina

Signatories

Authors

Helen Biffin - Work Programme Lead

Authorisers

Rod Sheridan - General Manager Community Facilities

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

18 February 2020

New road name in the Kāinga Ora subdivision at 20, 22, 24 & 26 Rena Place, West Harbour.

File No.: CP2020/00526

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Henderson-Massey Local Board for a new private road created by way of the subdivision at 20, 22, 24 & 26 Rena Place, West Harbour.

Whakarāpopototanga matua

Executive summary

2. Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3. The applicant, Kāinga Ora (formerly Housing New Zealand), has submitted the following names for the new road:

· Hono Way (applicants preferred name)

· Tauhere Lane (alternative name)

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) approve the new road name ‘Hono Way’ for the new private road constructed within the subdivision being undertaken by Kāinga Ora at 20, 22, 24 & 26 Rena Place, West Harbour, in accordance with section 319(1)(j) of the Local Government Act 1974.

Horopaki

Context

4. Resource consent has been obtained for a 14-lot residential subdivision for 20, 22, 24 & 26 Rena Place, West Harbour and the council references are BUN60331036/SUB60331038.

5. A site plan of the road and development can be found in Attachment A.

6. A location map of the proposed development can be found in Attachment B.

7. In accordance with the national addressing standard the private road requires a name as it serves more than 5 lots.

Tātaritanga me ngā tohutohu

Analysis and advice

8. Auckland Council’s road naming criteria typically require that road names reflect:

- A historical or ancestral linkage to an area;

- A particular landscape, environment or biodiversity theme or feature; or

- An existing (or introduced) thematic identity in the area.

- The use of Maori names is actively encouraged.

9. Kāinga Ora supports the use of Te Reo Maori in developing street names, while acknowledging and celebrating the heritage of the area. Names suggested by Te Kawerau a Maki reflect their acknowledgment of these homes in providing a space to link and connect with others.

10. The applicant has proposed the names set out in the following table.

Proposed New Road Name

Meaning

Road Naming Criteria

Hono Way (applicants preferred name)

Meaning ‘to join, connect’. The name reflects the desire to have homes foster a sense of belonging and connection.

Meets criteria – thematic and unique.

Tauhere Lane

(alternative name)

Meaning ‘link, connection’. The name reflects the desire to have homes foster a sense of belonging and connection.

Meets criteria – thematic and unique.

11. Land Information New Zealand (LINZ) has confirmed the proposed and alternative names are acceptable and no duplicates exist within the Auckland region.

12. All iwi in the Auckland area were written to and invited to comment.

· Ngāti Whātua O Kaipara and Ngāti Pāoa deferred comment to Te Kawerau a Maki.

· Te Rūnanga o Ngāti Whātua deferred comment to mana whenua entities directly engaged with the development.

· Te Kawerau a Maki suggested proposed names and the applicant has chosen these names for this development.

No other replies were received from iwi.

13. The applicant sought feedback from adjoining neighbours and received one suggestion which the applicant did not consider appropriate.

14. The proposed name is deemed to meet the council’s road naming guidelines and the officer’s recommendation is to approve the applicant’s choice.

Tauākī whakaaweawe āhuarangi

Climate impact statement

15. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16. The decision sought for this report does not trigger any significance policy and is not considered to have any immediate impacts on any council groups.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori

Māori impact statement

18. The applicant has corresponded with local iwi and chosen names suggested by iwi.

Ngā ritenga ā-pūtea

Financial implications

19. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road name.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

20. There are no significant risks to council as road naming is a routine part of the subdivision development process with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

21. Approved road names are notified to Land Information New Zealand which records them on its New Zealand wide land information database which includes street addresses issued by councils.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	20, 22, 24 & 26 Rena Place, West Harbour Site Plan	2
b ⇩	20, 22, 24 & 26 Rena Place, West Harbour Location Map	2

Ngā kaihaina

Signatories

Authors

Dale Rewa - Subdivision Advisor

Authorisers

Trevor Cullen - Team Leader Subdivision

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

18 February 2020

New road name in the Myland Partners Limited subdivision at Matakohe Road, Westgate.

File No.: CP2020/00966

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Henderson-Massey Local Board for a new private road created by way of the subdivision at Matakohe Road, Westgate formerly 84 Fred Taylor Drive, Massey.

Whakarāpopototanga matua

Executive summary

3. The applicant, Myland Partners Limited, has submitted the following names for the new jointly owned access lot:

· Heri Lane (applicants preferred name)

With alternatives being:

· Topere Lane

· Pressac Lane

· Parauri Lane

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) approve the new road name ‘Heri Lane’ for the new private road constructed within the subdivision being undertaken by Myland Partners Limited at Matakohe Road, Westgate, in accordance with section 319(1)(j) of the Local Government Act 1974.

Horopaki

Context

4. Resource consent has been obtained for an 18-lot residential subdivision for Matakohe Road, Westgate and the council reference is SUB60335877.

5. A site plan of the road and development can be found in Attachment A.

6. A location map of the proposed development can be found in Attachment B.

7. In accordance with the national addressing standard the private road requires a name as it serves more than 5 lots.

Tātaritanga me ngā tohutohu

Analysis and advice

8. Auckland Council’s road naming criteria typically require that road names reflect;

- A historical or ancestral linkage to an area;

- A particular landscape, environment or biodiversity theme or feature; or

- An existing (or introduced) thematic identity in the area.

- The use of Maori names is actively encouraged.

9. The applicant has proposed the names set out in the following table.

Proposed New Road Name	Meaning	Road Naming Criteria
Heri Lane (applicants preferred name)	The Maori Cherry which is a tasting note for the Malbec wine. Malbec is the name of the development.	Meets criteria – thematic and unique.
Topere Lane (alternative name)	Maori translation for Strawberry. Link to strawberry picking in Kumeu.	Meets criteria – thematic and unique.
Pressac Lane (alternative name)	Located in France where the Malbec grapes are popular. Link to the name of the development and local area being the Kumeu vineyards.	Meets criteria – thematic and unique.
Parauri Lane (alternative name)	Meaning ‘to be dark in colour, dark/chocolate brown’. Dark Chocolate is a perfect pairing with Malbec Wine.	Meets criteria – thematic and unique.

10. Land Information New Zealand (LINZ) has confirmed the proposed and alternative names are acceptable and no duplicates exist within the Auckland region.

11. The proposed road names have previously been through the iwi process as alternative road names for the naming of roads for the Malbec development at 84 Fred Taylor Drive. This is a subdivision within this development. For this consultation, a reply was received from Te Rūnanga o Ngāti Whātua who deferred comment to mana whenua entities directly engaged with the development and no other replies from the remaining iwi groups.

12. The proposed name is deemed to meet the council’s road naming guidelines and the officer’s recommendation is to approve the applicant’s choice.

Tauākī whakaaweawe āhuarangi

Climate impact statement

13. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14. The decision sought for this report does not trigger any significance policy and is not considered to have any immediate impacts on any council groups.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori

Māori impact statement

16. The applicant has corresponded with local iwi and no objections were received.

Ngā ritenga ā-pūtea

Financial implications

17. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road name.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

18. There are no significant risks to council as road naming is a routine part of the subdivision development process with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

19. Approved road names are notified to Land Information New Zealand which records them on its New Zealand wide land information database which includes street addresses issued by councils.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Matakohe Road, Westgate Site Plan	2
b ⇩	Matakohe Road, Westgate Location Map	2

Ngā kaihaina

Signatories

Authors

Dale Rewa - Subdivision Advisor

Authorisers

Trevor Cullen - Team Leader Subdivision

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

18 February 2020

New road names in the Confident Trustee Limited subdivision for Stages 3A & 3B at 2 Lawson Creek Street, Massey.

File No.: CP2020/00970

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Henderson-Massey Local Board for two new private roads created by way of the subdivision for Stages 3A & 3B at 2 Lawson Creek Street, Massey.

Whakarāpopototanga matua

Executive summary

3. The applicant, Confident Trustee Limited, has submitted the following names for the new roads:

Stage 3A – JOAL A

· Impatiens Lane (applicants preferred name)

Stage 3B – JOAL B

· Kautawa Lane (applicants preferred name)

With alternatives being:

· Parakipere Lane

· Hangehange Lane

· Hōkikitanga Lane

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) approve the new road names ‘Impatiens Lane’ JOAL A and ‘Kautawa Lane’ JOAL B, the new private roads constructed within the subdivision for Stages 3A & 3B being undertaken by Confident Trustee Limited at 2 Lawson Creek Street, Massey, in accordance with section 319(1)(j) of the Local Government Act 1974.

Horopaki

Context

4. Resource consent has been obtained for the following stages at 2 Lawson Creek Street, Massey:

- Stage 3A a 44-lot residential subdivision and the council references are BUN60319524and SUB60319527.

- Stage 3B a 14-lot residential subdivision and the council references are BUN60321302 and SUB60321309.

5. A site plan of the roads and developments for Stages 3A & 3B can be found in Attachment A.

6. A location map of the proposed development can be found in Attachment B.

7. In accordance with the national addressing standard the private road requires a name as it serves more than 5 lots.

Tātaritanga me ngā tohutohu

Analysis and advice

8. Auckland Council’s road naming criteria typically require that road names reflect:

- A historical or ancestral linkage to an area;

- A particular landscape, environment or biodiversity theme or feature; or

- An existing (or introduced) thematic identity in the area.

- The use of Maori names is actively encouraged.

9. The applicant has proposed the names set out in the following table.

Proposed New Road Name	Meaning	Road Naming Criteria
JOAL A Impatiens Lane (applicants preferred name)	Impatiens is an East African plant with abundant red, pink, or white flowers. It is one of the vegetation that grows on the site.	Meets criteria – (Vegetation that grows onsite).
JOAL B Kautawa Lane (applicants preferred name)	Tributary – The site is within the catchment of Tihema Stream, which is the second of three tributaries that discharge to the Manutewhau Stream.	Meets criteria – (Geological feature).
Parakipere Lane (alternative name)	Blackberry ‐ The understorey of the stream on subject sites was mostly dominated by blackberry or a dense mix of mature arum lily.	Meets criteria – (Dominant plant onsite).
Hangehange Lane (alternative name)	New Zealand privet – a native shrub to 3m tall with waxy, light green leaves, small, greenish white flowers and small green seed capsules which turn black. The west fork of the stream flows through the subject sites is dominated by this kind of tree privet.	Meets criteria – (Native Shrub).
Hōkikitanga Lane (alternative name)	Stream ‐ Royal Road site is within the catchment of Tihema Stream, which is the second of three tributaries that discharge to the Manutewhau Stream.	Meets criteria – (geological feature).

10. Land Information New Zealand (LINZ) has confirmed the proposed and alternative names are acceptable and no duplicates exist within the Auckland region.

11. All iwi in the Auckland area were written to and invited to comment.

· Te Kawerau a Maki did not have any issues with the proposed names.

No other replies were received from iwi.

12. The proposed name is deemed to meet the council’s road naming guidelines and the officer’s recommendation is to approve the applicant’s choice.

Tauākī whakaaweawe āhuarangi

Climate impact statement

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14. The decision sought for this report does not trigger any significance policy and is not considered to have any immediate impacts on any council groups.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori

Māori impact statement

16. The applicant has corresponded with local iwi and no objections were received.

Ngā ritenga ā-pūtea

Financial implications

17. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road name.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

18. There are no significant risks to council as road naming is a routine part of the subdivision development process with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

19. Approved road names are notified to Land Information New Zealand which records them on its New Zealand wide land information database which includes street addresses issued by councils.

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Attachments

No.	Title	Page
a ⇩	2 Lawson Creek Street, Massey Stages 3A & 3B Site Plan	2
b ⇩	2 Lawson Creek Street, Massey Location Map	2

Ngā kaihaina

Signatories

Authors

Dale Rewa - Subdivision Advisor

Authorisers

Trevor Cullen - Team Leader Subdivision

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

18 February 2020

Appointment of LGNZ Lead and nominee for LGNZ Conference 2020

File No.: CP2020/01114

Te take mō te pūrongo

Purpose of the report

1. To appoint a lead for Local Government New Zealand (LGNZ) matters and nominate a representative to attend the 2020 LGNZ Annual Conference and General Meeting.

Whakarāpopototanga matua

Executive summary

2. Local boards are invited to appoint a lead (and alternate) on Local Government New Zealand (LGNZ) matters. The lead will be the main contact for all LGNZ issues and will represent the local board at meetings of Auckland/LGNZ zone and any related meetings.

3. The LGNZ Annual Conference and General Meeting (AGM) takes place at the ASB Theatre Marlborough in Waiharakeke Blenheim from 8am Thursday 16 July to 3pm Saturday 18 July 2020.

4. Local boards are invited to nominate a representative to attend the LGNZ conference. This can be the local board appointed LGNZ lead or another member of the local board. Given the cost of and overall numbers of elected member attendance, staff recommend that one member per local board attend.

5. In addition to the official delegates, LGNZ requires prior notice of which local board members plan to attend the AGM. Members wishing to attend are asked to register their intention with the Kura Kāwana programme by Friday 17 April 2020 so that this information can be provided to LGNZ.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) appoint a lead and alternate for LGNZ related matters for the 2019-2022 triennium and task these members with representing the local board at Auckland/LGNZ meetings.

b) nominate one elected member per local board to attend the Local Government New Zealand 2020 Conference and Annual General Meeting in Waiharakeke Blenheim, Thursday 16 July to Saturday 18 July 2020.

c) confirm that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy.

d) note that any members who wish to attend the AGM must provide their names to the Democracy Services Business Hub team by Friday 17 April 2020 to ensure that they are registered with Local Government New Zealand.

Horopaki

Context

6. LGNZ is an incorporated society of local government organisations whose primary objective is to represent and advocate for the interests of local authorities in New Zealand. LGNZ champions policy positions on key issues that are of interest to local government and holds regular meetings and events throughout the year for members. The schedule of meetings includes an annual conference and meetings of local government geographical clusters (known as LGNZ zones) and sectors.

7. LGNZ is governed by a National Council made up of representatives from member authorities as outlined in the constitution. Some of its work is conducted through committees and working groups which include representatives from member auhorities.

8. Elected members who have been formally appointed to LGNZ roles are:

Elected Member	Appointed role
Mayor Phil Goff	National Council representative for Auckland Auckland Council representative on the Metropolitan Sector Group
Councillor Pippa Coom Local Board Member Richard Northey	National Council representative for Auckland (appointed by Governing Body) National Council representative for Auckland (appointed by local boards)
Deputy Mayor Bill Cashmore	Auckland Council representative on Regional Sector

Meetings of Auckland/LGNZ (Auckland Zone)

9. As part of recent changes to the LGNZ Rules, Auckland Council is no longer part of LGNZ Zone 1 but is expected to organize itself, with its multiple local boards and Governing Body, as an informal LGNZ zone.

10. Meetings of the Auckland/LGNZ zone have been scheduled on a biannual basis. These meetings will be co-chaired by the two Auckland representatives appointed to the LGNZ National Council by the Governing Body (Councillor Pippa Coom) and local boards’ (Member Richard Northey).

11. Meetings of the Auckland/LGNZ zone will be open to all elected members but formal representation will sit with the nominated leads.

LGNZ Annual conference and AGM 2020

12. This year the LGNZ conference and AGM will be held at the ASB Theatre Marlborough, Waiharakeke Blenheim, Thursday 16 July to Saturday 18 July 2020.

13. The conference takes place over the first two days commencing at 9.30am on Thursday 16 July 2020 and closing with the LGNZ Excellence Awards on the evening of Friday 17 July 2020.

14. The conference programme has the theme “Natural Capital”. The final programme will be publicly available at the end of February however we have had indication from LGNZ that the programme is expected to include addresses from the Prime Minister, various political leaders and President of LGNZ as well as sessions on the following topics

· Natural capital - the Marlborough story

· Fishes in the river, fishes in the sea (Water, aquaculture and the Resource Management Act)

· Tourism – working together to care for people, place and culture

· Building towards sustainable supply (housing)

· Resilience in the face of natural hazards (infrastructure and communities)

· Cultural wellbeing plenary session

· Interactive workshops on cultural, economic, environmental and social well-being

· Tours, showcases and dinners.

15. The AGM takes place on the last day of the conference from 9.30am to 12.30pm. The LGNZ constitution permits the Auckland Council to appoint four delegates to represent it at the AGM, with one of the delegates being appointed as presiding delegate.

16. Traditionally the four AGM delegates have been the Mayor, the Chief Executive and two Governing Body members who hold LGNZ roles. Delegates in 2019 were Mayor Phil Goff, Deputy Mayor Bill Cashmore, Councillor Penny Hulse and Local board Chair Pippa Coom.

17. The Governing Body will consider an item on AGM attendance at its meeting on 27 March 2020 which includes the recommendation that Mayor Phil Goff be the presiding delegate and the other three delegates be comprised of either:

a) two members of the Governing Body who hold a formal representation role with LGNZ and the Chief Executive; or

b) one member of the Governing Body who holds a formal representation role with LGNZ and the Chief Executive, and a local board member; or

c) two members of the Governing Body who hold a formal representation role with LGNZ and a local board member.

18. In addition to the official delegates, LGNZ requires prior notice of which local board members plan to attend the AGM. Attendance at the AGM is not compulsory for conference participants.

Pre-conference meetings

19. On Wednesday 15 July 2020, there will be a pre-conference meeting of the National Council as well as a Te Maruata Hui. Elected members that are on these two groups and wish to attend these meetings would need to arrive earlier than other meeting participants.

Tātaritanga me ngā tohutohu

Analysis and advice

Meetings of Auckland/LGNZ (Auckland Zone)

20. Local boards are requested to appoint a lead for the 2019-2022 triennium. The lead’s responsibilities include:

· attend and represent the local board at meetings of Auckland/LGNZ zone and other LGNZ meetings, as appropriate

· be the main contact for the local board on all LGNZ matters

· share information from Auckland/LGNZ and other LGNZ-related meetings attended with the local board.

LGNZ Annual conference and AGM 2020

21. In 2020, with the venue in Waiharakeke, Blenheim and given the cost and overall numbers of elected member attendance, it is recommended that one member per local board attend. Having one attendee per local board means a maximum of 21 Auckland Council local board members would attend the conference.

22. The annual conference and AGM are two separate meeting sessions.

23. Local board members are invited to attend and take part in the conference.

24. For the AGM, member authorities will be represented by officially appointed delegates. Members who are not appointed delegates can attend as observers provided they are included in the AGM registration form. Local board members who wish to attend the AGM as observers must register their intention with the Democracy Services Business Hub team by Friday 17 April 2020 so that their names can be included on the AGM registration form.

25. Local board members who attend the conference and/or AGM are strongly encouraged to report back to their local boards on proceedings at the conference. This ensures members who do not attend can still benefit from this opportunity.

Tauākī whakaaweawe āhuarangi

Climate impact statement

26. Conferences and events involving multiple participants especially those requiring long distance travel can generate a sizable carbon footprint. This is due to emissions associated with flights, car and taxi travel, hotel and event site emissions.

27. Estimates for emissions associated with travel to Blenheim or travel within Auckland for local meetings have not been calculated at the time of writing this report. Emissions, when known, can be offset through a verified carbon offset programme at a small cost.

28. Other opportunities to reduce emissions include:

a) reducing the number of delegates to the Blenheim conference as recommended

b) encouraging participants to opt for public transport options when attending meetings in Auckland

c) encouraging delegates to provide updates to their local boards, including the option of daily updates from the conference and meetings via the local board facebook pages, so that non-attendance does not disadvantage other members

d) ensuring elected members are aware of the session recordings that LGNZ will make available after the conference. LGNZ have advised that they don’t webcast or live stream any parts of the conference as they try to encourage as many people as possible to attend in person.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

29. There are no impacts for CCOs or departments of council as the focus is on elected members attendance at meetings including the LGNZ conference.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

30. LGNZ advocates for issues that are important to local government. Many of these issues are aligned with local board priorities e.g. climate change. As such, there is interest at local board level in staying across the work of LGNZ and in identifying and harnessing opportunities to progress other advocacy areas that local boards may have.

31. Having a dedicated lead who can attend Auckland meetings on LGNZ matters and who can be part of future discussions about remits and other topics, will enable local boards and their communities to continue to be informed and give considered input to work being led by LGNZ.

32. The LGNZ Annual conference is always of interest to local board members. They provide a unique networking opportunity for local government leaders from around the country and the agenda of these meetings are designed to support local leaders in their roles and responsibilities. This is in line with the purpose of the elected member development programme which is to support elected members as governors and decision-makers.

Tauākī whakaaweawe Māori

Māori impact statement

33. The work of LGNZ is expected to impact positively on Māori. LGNZ advocates on a variety of issues that are important to Māori including Māori housing, various environmental issues and Council-Māori participation/relationship arrangements. In addition, LGNZ provides advice including published guidance to assist local authorities in understanding values, aspirations and interest of Māori.

34. The LGNZ National Council has a sub-committee, Te Maruata, which has the role of promoting increased representation of Māori as elected members of local government, and of enhancing Māori participation in local government processes. It also provides support for councils in building relationships with iwi, hapu and Māori groups. Te Maruata provides Māori input on development of future policies or legislation relating to local government. In the previous term Councillor Alf Filipaina was a member of the sub-committee. Te Maruata will hold a hui on Wednesday 15 July 2020 from 10am to 4.30pm.

Ngā ritenga ā-pūtea

Financial implications

Meetings of Auckland/LGNZ (Auckland Zone)

35. Meetings of Auckland/LGNZ are a new initiative being introduced this triennium following amendments to LGNZ zones. The two meetings for 2020 are scheduled for 13 March 2020 and 11 September 2020 and are not currently budgeted for. Staff will use existing resources and liaise with Kura Kāwana to identify combined opportunities for these meetings dates.

36. Managing attendance numbers by only requiring attendance of leads, with others as optional attendees if they wish, should contribute towards keeping meeting costs down.

Annual conference and AGM 2020

37. The normal registration rate for the LGNZ Conference and AGM is $1,410 (early bird) or $1,510 (standard). The total cost for early bird registration for 21 local board members is $29,610, with flights and accommodation additional.

38. Costs of attendance for one member from each local board are to be met from the elected members’ development budget as managed centrally by the Kura Kawana Programme.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

Meetings of Auckland/LGNZ (Auckland Zone)

39. The inaugural meeting of the Auckland Zone is planned for 13 March 2020. If a local board has not chosen an LGNZ lead by this date, they would need to select a member to attend this meeting as their official representative.

Annual conference and AGM 2020

40. The key risk is of delayed decision-making which can impact costs and registration choices. The sooner the registration for the nominated local board member can be made, the more likely it is that Auckland Council can take advantage of early bird pricing for the conference and flights, all done via bulk booking. Delayed information may also impact registration into preferred conference streams or events.

41. There is always a level of reputational risk associated with any financial expenditure. Large delegations to conferences can be costly hence the advice that only one per local board attend.

Ngā koringa ā-muri

Next steps

Meetings of Auckland/LGNZ (Auckland Zone)

42. There are two planned meetings for the Auckland Zone in 2020. The inaugural meeting is scheduled for 13 March 2020 and the second meeting is on 11 September 2020.

43. Preparations for the inaugural meeting are being made by staff with guidance from the co-chairs. The agenda will include a report from LGNZ Executive and will also include an update on the Localism project. The agenda will be made available to members closer to the time of the meeting.

Annual conference and AGM 2020

44. Once members are confirmed to attend, the Democracy Services Business Hub team will co-ordinate and book all conference registrations, as well as requests to attend the AGM.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

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Signatories

Authors

Shirley Coutts - Principal Advisor - Governance Strategy

Linda Gifford, Programme Manager – Elected Member Development

Authorisers

Louise Mason – GM Local Board Services

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

No.	Title	Page
a ⇩	Regional Facilities Auckland Quarterly Performance Report for quarter ending 30 September 2019	2

Henderson-Massey Local Board

18 February 2020

Urgent Decision: Local Board feedback on the ‘‘Reducing waste: a more effective landfill levy"

File No.: CP2020/01137

Te take mō te pūrongo

Purpose of the report

1. To notify the Henderson-Massey Local Board (the Board) of a decision signed under delegation on 16 January 2020.

Whakarāpopototanga matua / Executive summary

2. On 3 December 2019, the Board agreed an urgent decision process where it is not practical to call the full board together and meet the requirement of a quorum. The process delegates authority to the Chair and Deputy Chair to make an urgent decision on behalf of the full board. The process requires any urgent decision made be reported to the full board at the next ordinary business meeting.

3. At the Henderson-Massey Local Board meeting on 5 December 2019, the board considered the urgent decisions process and pass resolution HM2019/181 as follows:

That the Henderson-Massey Local Board:

a) adopt the urgent decision-making process for matters that require a decision where it is not practical to call the full board together and meet the requirements of a quorum.

b) delegate authority to the chair and deputy chair, or any person acting in these roles, to make urgent decisions on behalf of the local board.

c) agree that the relationship manager, chair and deputy chair (or any person/s acting in these roles) will authorise the urgent decision-making process by signing off an authorisation memo.

d) note that all urgent decisions will be reported to the next ordinary meeting of the local board.

CARRIED

4. Feedback from the Board was sought on ‘‘Reducing waste: a more effective landfill levy” consultation document. On 20 December 2019, the Board received a memorandum from the Strategic Planning team within Waste Solutions discussing the Ministry for the Environment’s consultation document (Attachment B) and inviting local board input into the development of the Auckland Council submission. A summary of the draft Auckland Council submission was also provided.

5. The waste levy is intended to raise revenue for waste minimization and diversion opportunities while increasing the cost of waste disposal to recognize the costs of disposal on the environment, society and economy.

6. The consultation document proposes progressively increasing the landfill levy to higher rates, expanding the levy to apply to more types of landfills and making improvements to waste data collections.

7. The draft Auckland Council submission includes the following points:

· Support the expansion of the levy to apply to additional landfill classifications

· Support for significant progressive increases to current levy rates, consistently applied across all landfill classifications

· Support improvements to waste data collection and reporting.

8. Development of the submission has been guided by a political working group comprised of the Chair and Deputy Chair of the Environment and climate Change Committee, Cr Walker, a member of the Independent Māori Statutory Board and two local board chairs.

9. On 16 January 2020, the Board made the following recommendations:

10. The Board’s feedback was attached verbatim to the Auckland Council submission. Details of the Urgent Decision are included as Attachment A to this report.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) note the urgent decision regarding local board feedback on “Reducing waste: a more effective landfill levy”.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Approved Urgent Decsion dated 16 January 2020 - Local Board feedback on "Reducing waste: a more effective landfill levy"	2
b ⇩	Memo to elected members on council's input into Local Board feedback on "Reducing waste: a more effective landfill levy" dated 20 December 2019	2

Ngā kaihaina

Signatories

Authors	Brenda Railey - Democracy Advisor - Waitakere Ranges
Authorisers	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

18 February 2020

Chairperson	Chris Carter
Deputy Chairperson	Will Flavell
Members	Brenda Brady, JP
	Peter Chan, JP
	Matt Grey
	Brooke Loader
	Vanessa Neeson, JP
	Ingrid Papau

Authors	Wendy Kjestrup - Local Board Advisor
Authorisers	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau